request letter for a site visit

Visit Request Letter

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Recipient's Name]

[Title/Position]

[Company/Organization Name]

Subject: Visit Request

Dear [Recipient's Name],

I hope this letter finds you well. My name is [Your Name], and I am writing to request the opportunity to visit [Company/Organization Name] at your earliest convenience. I am keenly interested in learning more about your company's operations, services, and culture, and I believe that a personal visit would provide invaluable insights and knowledge.

The purpose of this visit is to:

1. Gain a deeper understanding of your products/services and how they cater to customer needs.

2. Explore your company's innovative approach and strategies in the [industry/domain].

3. Observe your work environment and company culture to identify potential areas of collaboration or best practices.

4. Meet with key members of your team to engage in meaningful discussions and exchange ideas.

5. Discuss the possibility of establishing a mutually beneficial relationship between our respective organizations.

I am flexible regarding the date and duration of the visit, and I am willing to accommodate your schedule. Ideally, I would appreciate the opportunity to spend [half-day/full-day] on the proposed date to ensure a comprehensive experience. Please let me know your availability and any specific requirements for the visit.

As a [your designation/role] at [your organization/company name], I believe that our businesses share complementary goals and visions. A visit to your esteemed organization would undoubtedly enhance my understanding and positively impact the way we operate.

I assure you that any information shared during the visit will be treated with utmost confidentiality and used solely for the purpose of improving our business relationship and practices.

Thank you for considering my request. I look forward to receiving your positive response. Should you have any questions or need further information, please do not hesitate to contact me via [phone/email].

Thank you for your time and consideration.

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Permission Letter For Industrial Visit

Last Updated On March 18, 2020 By Letter Writing

A permission letter for an industrial visit is a formal request to the authorities of the company to allow students to visit. It is used to notify the relevant people of the intention to visit and why the industrial visit is important. This is a formal document that a company can use to make arrangements for receiving visitors on a particular day. It also gives other details of the expectations and outcomes of the visit.

Tips for writing a permission letter for industrial visit

• Introduce your school to the relevant authority
• Mention precisely the purpose of the industrial visit
• Describe how the visit relates to the curriculum
• Give the number of students and teacher who will attend
• Mention other relevant details like the students’ grade
• Inquire about things like insurance for the students

Permission Letter For Industrial Visit Templates

Are you a teacher and you wish to take your students for an industrial visit? Here is a permission letter for industrial visit and sample letters that you can use to craft a professional request letter.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

On behalf of ____________ school where I serve as the  ____________, I wish to request for permission to conduct an industrial visit at your company ____________. Our school is reputed at providing quality education in the various  courses in ____________ (location).

We wish to undertake an industrial visit at your company on ____________ (date) ____________ (time)  to acquire practical knowledge in ____________. Our academic curriculum focuses on engaging students in practical experiences to observe the implementation of what they are taught in school. We believe that your company will give our students relevant knowledge during this visit.

A group of ____________ students in ____________ year and ____________ faculty members intend to participate in this industrial visit. Kindly make arrangements for a tour in the relevant departments in your company.

Please allow us to conduct an industrial visit to your company and meet your skilled employee. Kindly contact us on ____________ if there are other requirements for the visit.

Thank you in advance.

Yours faithfully,

(__________________)

Date :_________(date on which the letter is written)

Subject: Permission Letter

Dear Mr./Ms./Mrs. ___________(Name),

I am writing this letter on behalf of the ________ (Department) as the _________ (Designation) at __________ (Name of school/college), seeking your permission to conduct an industrial visit to your company, _________ (Name of Company) on ________ (Date), ________ (Day). ________ (Name of School/College) is a well-reputed educational institution in ________ (Location).

There would be _____ (Number of visitors) visitors, including ____ faculty members. Being students of _________ (Subject of study), this visit would help in better understanding of various concepts. The purpose of this visit is ________ (State purpose). We intend to take a round of the entire industry and show the tasks handled in different departments of our students.

Kindly grant us permission for the industrial visit and make the necessary arrangements for the same. We look forward to a positive reply from your side.

Thanking You,

Yours Sincerely,

___________ (Name)

___________ (Designation)

Permission Letter For Industrial Visit Samples

Is it your first time to plan for an industrial visit for your students? Check out a permission letter for an industrial visit that you can customize to write a good letter to the relevant authorities of a company.

Kathryn Gallegos,

Odenton University

9756 High St.

Odenton, MD 21113

United States

Date:____________ (Date on which letter is written)

Jeannette Spears,

Wethersfield Tea Factory

78 Oak Meadow Circle

Wethersfield, CT 06109

Sub; Permission letter for industrial visit

Dear Ms. Spears,

I hereby write this letter on behalf of the faculty of food processing in Odenton University as the faculty head. I wish to request permission to conduct an industry visit in your company Wethersfield Tea Factory on 11 th March 2020. 

Odenton is an esteemed university in Maryland, United States at providing quality education to students in various subjects including Food Processing and Safety. The group visiting your company includes 40 third-year students and four faculty members. 

The purpose of this visit is to engage students in practical experience in the processing of food and packaging as this is part of the curriculum. We hope to learn about all the levels of production and the food safety measures taken at each stage.

Please get back to us with a response and any requirement needed [email protected] . Kindly grant us permission to conduct an industrial visit to your company.

Thank you. 

Kathryn Gallegos

Jay Pritchett,

Associate Professor, Amel College of Engineering, New York.

Date: 16th November 2016

Grace Simons,

General Manager, CKL Industries, New York. Subject: Permission Letter

Dear Ms. Simons,

I am writing this letter on behalf of the Department as an Associate Professor at Amel College of Engineering, New York, seeking your permission to conduct an industrial visit to your company, CKL Industries, on 25 November 2016, Friday. Amel College of Engineering is a well-reputed educational institution located in New York, famed for its infrastructure, faculty, and alumni. We have produced many prominent individuals in the field.

The group would be thirty-two visitors, including two faculty members. Being students of engineering, this visit would help in a better understanding of various concepts. The purpose of this visit is to enhance the students’ knowledge and provide them with a proper understanding of the functioning of the industry. We intend to take a round of the entire industry and show the tasks handled in different departments of our students.

Jay Pritchett Amel College of Engineering

Permission Letter For Industrial Visit Email Formats

Companies require education institutions to make requests for industrial visits. Check out our free permission letter for an industrial visit in an email format that will get you started with writing the letter.

Dear Sir/Madam,

I hereby write this letter to seek permission to conduct an industrial visit in your company Cytonn Real Estate based in New York, United States on 7 th April 2020 at 9 am. I am a lecturer at Manchester University with the faculty of Built Environment and Development. We wish to visit your company to get an insight into operation in real-life situations.

A group of 50 students in the first and second year and three faculty staff will take this industrial visit. Our curriculum entails training students on real estate development and management. The purpose of this visit is to give the students a practical understanding of what is done in real life. We also intend to take a tour of all the departments of your company and learn about their roles.

We hope that you will allow us to take this industrial visit with our students. This will be a great opportunity for the students to understand the practical implementation of what they are taught in class. Please let us know if there any requirements that need to be met to conduct the visit.

We look forward to your permission to conduct the visit.

Kind regards,

Francesca Gentry

When organizing an industrial visit to a company, it is important to request permission before visiting. This will enable the relevant authorities to prepare your visit and inform you of any requirements before the visit. 

In such a letter, you should give details of the students intending to visit, the purpose of the visit and how it is relevant to the curriculum. The letter should demonstrate politeness and professionalism.

Related Letters:

• Travel Permission Letter
• Copyright Permission Letter
• Permission Giving Letter
• Permission To Play Sports Letter
• Field Trip Permission Letter
• Permission Letter

Site Visit Invitation Letter: 4 Templates

From time to time, site visits and inspections need to be conducted for various purposes. In order to invite the concerned persons for the site visit, you should ideally write a letter of invitation. But do you have the time to concern yourself with this trivia? Do not worry.

We are here to help you. Simply go through the templates written below and you shall get a perfect letter. These templates are written by our expert writers and shall convey your point in a concise manner. 

Letter Template: 1

Table of Contents

Site Visit Invitation Letter

Your Address

Street, City, State

[Mention the name]

[Mention the address]

City, State, Zip-code

Subject- Letter of invitation for a site visit

Dear sir/madam

This is [mention the name] and I work as the [designation details] for the esteemed company named, [mention the name]. I am writing this letter to invite you to the site visit. The company is waiting for you and it will be helpful if you tell us the decided date of your visit.

You can visit our site on any weekdays. We would also like to know about the number of visiting members. We are expecting your visit by the coming month so that we can easily move forward with other business dealings after the site visit. 

We will be waiting for your response. We will be obliged if you honor our invitation. Thanking you in anticipation.

Yours Sincerely

[Name of the sender]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

Site Visit Invitation Letter Sample

[Mention the full name of the sender]

[Mention the address of the sender]

[Mention the relevant date]

[Mention the full name of the recipient]

[Mention the address of the recipient]

Subject – Letter of Invitation for A Site Visit

Dear [mention the relevant salutation],

This letter has been written to inform you that our company has prepared the site for you to come and have a visit at.

It would be very nice of you if you can kindly tell us the date on which you can visit the site so that based on your decision we can decide whether or not to carry forward with the project.

If you are unable to provide us with a date within the next few weeks then we would be forced to put any future work on your project on hold or may even have to cancel your project totally.

In either case, you would be required to refund all the expenditure undertaken by the company, on the project, on your behalf within two weeks of any of the two above-mentioned decisions as per the terms and conditions of the contract. Failure to do so will result in court proceedings against your company.

We hope that just like us you would be interested in avoiding all the hassle associated with court proceedings and settling the matter in a more dignified manner.

The decision is up to you. We will be waiting for an immediate response.

Yours sincerely,

Letter Template: 3

Site Visit Invitation Email

It is being notified to your company that the site at [mention the relevant location name] has been properly prepared for your visit, and you can inform us of when you want to visit the site.

It would be beneficial to both parties if the decision regarding the site is made as quickly as possible so that further work on the project can be undertaken with proper thought and there is no unwarranted delay in the completion of the said project within the required period.

All the suggestions put forward by your company in the previous meeting have been assessed by our [mention the relevant details] team, and we have used the ones that seemed useful to improve the site for the proper establishment of the concerned project.

So you can rest assured that all your worries have been addressed and the site is ready for work to start on the said project, pending your approval for the same. So we expect to hear from your company soon so that any further delay is avoided.

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How to Write a Letter Requesting a Visit

Cite this chapter.

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The first step in arranging to visit a center recognized in your specialty is a letter requesting permission.

Whether you are planning to work there, to ask for a fellowship, or to simply pay a short informal visit to a center of excellence, you will have to get in touch with the hospital and obtain their approval. Bear in mind that most likely they will not know anything about you; they may have heard of your chief of surgery, if he or she is well known in the field and may know something basic about your country or even your city, … but that's all. With a single letter, you have to overcome possible misperceptions about your level of expertise, your intentions, or even your city of origin.

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Cardiovascular Surgery Department, Hospital Regional Universitario Carlos Haya, Málaga, Spain

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(2009). How to Write a Letter Requesting a Visit. In: Ribes, R., Aranda, P.J., Giba, J. (eds) Surgical English. Springer, Berlin, Heidelberg. https://doi.org/10.1007/978-3-642-02965-3_16

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Emails In English

Email Sample, Free to Use Email Templates

Permission Email to Visit Company – Sample Email Requesting Permission to Visit Company

To:        _________@____.__ (Receiver’s email address) Bcc/Cc: _________@____.__ (Bcc/ Cc receiver’s email address)

From:   _________@____.__ (Sender’s email address)

Subject: Request for Company Visit Permission

Dear Sir/Madam, I am writing with the utmost respect to inform you that I am working in _________ (company/ school name) and I have been serving as _________ (designation) for the last _________ (duration).

Through this email, I would like to bring into your kind consideration that we are willing to organize a company/ factory visit to your company on __/__/____ (date). I want to request you to kindly allow us to enter your premises and conduct the visit. This will be helping us in learning better technologies and gain practical knowledge about the procedure.

I expect to hear back from you at the earliest. In case, feel free to contact me at contact number _________ (mention contact number).

Thanking you, __________ (Name), __________ (Designation), __________ (Contact details)

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Privacy Overview

Sample Permission Letter Format for Industrial Visit

[As the name implies, a permission letter for an industrial visit is written to request permission for an industrial visit as part of the educational system. It is used to notify the appropriate people of the intention to visit and the importance of the industrial visit. A permission letter for an industrial visit is a formal request to the company’s authorities to permit students to visit. This is a formal document that a business can use to make plans for receiving visitors on a specific day. It also includes information about the specific time schedule so that the relevant industry can make the necessary preparations.]

Sender/Your Name…

Job Position/Principal…

Date: DD/MM/YY (date on which letter is written)

Receiver name…

Job Designation…

Company name and address…

Sub: PERMISSION LETTER FOR INDUSTRIAL VISIT

Dear (Sir/Name),

On behalf of (Institute name) where I serve as the (Job Position), I wish to request for permission to conduct an industrial visit at your company (Name). (Describe in your words). Our (school/college/institute) is reputed at providing quality education in the various courses in (location). (Describe all about the situation).

We wish to undertake an industrial visit at your company on (date) and (time) to acquire practical knowledge in (Specific subject area). (Explain your requirements). Our academic curriculum focuses on engaging students in practical experiences to observe the implementation of what they are taught in (Institute). (Describe on related curriculum).We believe that your company will give our students relevant knowledge during this visit.

A group of (Subject and department Name) students in (Related year) year and faculty members intend to participate in this industrial visit. (Name of selected teachers and students’ name). Kindly make arrangements for a tour in the relevant departments in your company.

Please allow us to conduct an industrial visit to your company and meet your skilled employee. (Cordially describe your greetings and expectation). Kindly contact us on (Contact info.)  if there are other requirements for the visit.

Thank you in advance.

Yours faithfully,

Institute Name…

Contact Info. and Signature…

Another Format, [Email Format]

TO: Receiver Mail address, [email protected]

From: Sender mail address, [email protected]

Subject: Permission Letter

Dear Mr./Ms./Mrs.  (Name),

I am writing this letter on behalf of the (Department name) as the (Job Designation) at (Name of school/college), seeking your permission to conduct an industrial visit to your company, (Name of Company) on (Date), (Day). (Describe in your words). (Name of School/College) is a well-reputed educational institution in (Location). (Describe all about the situation).

There would be (Number of visitors) visitors, (Name of selected teachers and students’ name) including faculty members. Being students of (Subject of study), this visit would help in better understanding of various concepts. (Describe on related curriculum). The purpose of this visit is (State purpose). We intend to take a round of the entire industry and show the tasks handled in different departments of our students. (Specific subject area).

Kindly grant us permission for the industrial visit and make the necessary arrangements for the same. (Cordially describe your greetings and expectation). We look forward to a positive reply from your side.

Thanking You,

Yours Sincerely,

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Site Visit Request – Template

Create this letter on your organization letterhead and email it to the legislator’s scheduler or submit it through their meeting request form online. Send three-to-four weeks in advance of when you would like the site visit to take place. Do not forget to attach the one-pager if you are able to, some online meeting forms may not allow attachments. Make edits depending on whether the site visit will be virtual or in person.

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Home » Letters » Request Letters » Letter Requesting Permission to Visit University – Sample Request Letter to Visit University

Letter Requesting Permission to Visit University – Sample Request Letter to Visit University

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample permission letter to visit the university.

To, The Principal, __________(Name of the University) __________(Address)

Date: __/__/____(Date)

Subject: Permission to visit the University

Respected Sir/Madam,

With due respect, I am __________(Name), from _________ (Mention your previous school/college). I am writing this letter to humbly request you to allow me to visit your prestigious University. I have heard a lot about it from __________(Friends/ Family/ Relatives).

As being a student of __________(Mention subjects you opted- Science/ Commerce/ Arts, any other subject). I would like to take admission for __________(Course), but first I would need to visit the University. I am planning to visit on ________(Date) from ________(Time) to ________(Time).

Therefore I request you to kindly allow me to visit the premises on the above-mentioned date. Hoping to receive a quick and positive response.

Yours Faithfully/Sincerely,

__________(Your Name)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• Yes, it's important to mention your purpose for the visit, such as exploring academic programs or campus facilities.
• Yes, providing a proposed date and time helps in scheduling and arranging the visit.
• Including your educational background helps establish context for your visit.
• Begin the letter with "Respected Sir/Madam" or "To the Principal" to address the recipient respectfully.
• Maintain a polite and respectful tone throughout the letter, expressing gratitude for the opportunity to visit the university campus.

Incoming Search Terms:

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Dashpivot article – Site Visit Report example

Site Visit Report example

What is a site visit report.

A site visit report is a formal document that provides a detailed account of a visit to a particular location or project site.

It records the observations, activities, conditions, discussions, and any deviations or issues identified during the visit.

The report often includes recommendations or action items based on these findings.

It serves as an official record, aids in tracking progress or compliance, and can guide future decision-making.

What does the site visit report example cover?

Here's what's covered in the site visit report example:

• Report Title: Clearly indicating it's a "Site Visit Report."
• Project Name/Title: Name of the project or site.
• Location: Address or description of the site visited.
• Date of Visit: The exact date the visit took place.
• Prepared By: Name of the person or team who prepared the report.
• Introduction/Objective: A brief section detailing the purpose and objectives of the site visit.
• Attendees/Participants: A list of individuals present during the visit, including their roles or affiliations.
• Summary of Activities/Observations: A concise overview of what was done and seen during the visit.
• Project Progress: Status of ongoing work.
• Safety Measures: Observations related to safety precautions, PPE usage, and potential hazards.
• Quality of Work: Comments on the quality of work done so far.
• Equipment & Resources: Status and condition of machinery, tools, and other resources.
• Personnel: Feedback on staff performance, skill levels, or interactions.
• Issues or Concerns Identified: Any problems, discrepancies, or potential risks noticed during the visit.
• Recommendations: Based on observations and identified issues, suggest corrective actions, improvements, or next steps.
• Photos and Diagrams: Visual documentation can be invaluable in a site report. Include relevant photos with clear captions to illustrate points made in the report.
• Conclusion: Sum up the main findings and the overall impression from the site visit.
• Next Steps/Follow-Up Actions: Any scheduled follow-up visits, tasks to be done, or decisions to be made after the site visit.
• Attachments/Appendices: Additional materials, notes, or detailed data supporting the report's content.
• Signatures: Depending on the report's formality, it might be necessary for the person preparing the report and perhaps a superior or project stakeholder to sign off on its contents.

A well-prepared site visit report should be clear, concise, and structured. It provides a factual and objective account of the visit and serves as a vital tool for communication, decision-making, and record-keeping.

Site Visit Report example and sample

Below is an example of a site visit report in action. You can use this example in its entirety or sample it as needed.

Use a free Site Visit Report template based on this Site Visit Report example

Digitise this site visit report example.

Make it easy for your team to fill out site visit reports by using a standardised site visit report template .

The free digital site visit report comes pre-built with all the fields, section and information from the site visit report example above for your team to carry out detailed reports.

Customise the report with any extra information you need captured from your site visit reports with the drag and drop form builder.

Distribute your digital site visit report for your team on mobile or tablet so they can fill it out on site while the information is still fresh and at hand.

Create digital workflows for your site visit reports

Make it easy for your team to request, record and sign off on site visit reports by utilising a dedicated a site visit report app .

Automated workflows move a site visit request from planning to recording to signoff a smooth and simple process.

Quickly and easily share completed site visit reports as perfectly formatted PDF or CSV so your team is always across what's been recorded.

Take photos of site progress on site via your mobile or tablet, attach directly to your site visit reports with automatic timestamps, geotagging, photo markup and more.

Site diary template

Complete and organise your daily diaries more efficiently.

Meeting Minutes template

Capture, record and organise those meeting minutes.

Progress Claim template

Streamline and automate the progress claim process to get paid faster and look more professional.

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• Office of International Services and Engagement

Request for Visit Letter

For a family member or friend to visit the u.s.a..

Suggestions for helping your visitor apply for a (B-2) tourist visa:

• Your visitor should visit the U.S. embassy website in his/her home country for specific guidance in applying for a tourist visa and for the necessary forms.  Click here for a list of U.S. consulates.
• You can write a letter addressed to a U.S. Non-immigrant visa officer inviting your family member or friend to visit you. Below is a template for you to use. At the bottom of this page there is a link to a sample letter so you know what your letter will look like. Make copies of your I-20, passport, visa, and I-94 card to provide along with your invitation letter. You may also wish to include a copy of your transcript. If you wish to wish to send a copy of your transcript. Request it from the Registrar online or in person in Woody Hall.
• Your visitor will need to provide proof of finances for his/her entire stay in the U.S.
• Your visitor will also need to provide evidence of his/her intent to return home after the visit.
• Have your visitor(s) present all the above documents at his/her/their visa appointment at the closest American Embassy/Consulate .

There are no guarantees that the consulate will issue a visitor’s visa, and occasionally they are denied. Please contact the OISE if you need more information or have any questions about this process.         

Template for letter of invitation

Your California mailing address City, CA, zip code, USA

Today’s Date

Non Immigrant Section Consulate of the United States Name of City Country

Dear U.S. Non-Immigrant Visa Officer:

I am an international student on an F-1 visa attending the University of La Verne in La Verne, California.

My legal name:          Given name FAMILY NAME Date of Birth:               Name of month, day, 4 digit year SEVIS ID#                    (the number above the bar code on your I-20) My Major:                   (I-20 page 1, number 5) Level:                          (I-20 page 1, number 4) Program start date:     (I-20 page 1, number 5) Program end date:      (I-20 page 1, number 5)

I would like to invite my _____________________ (relationship of visitor) to the United States to ______________ (visit me, travel, attend graduation on XX date, etc.). He/she plans to stay with me for __________________ weeks/months. I have attached a copy of my F-1 visa, my current I-20, my I-94 (small white card stapled inside your passport by U.S. immigration).

I am inviting: Name:                                    Given name FAMILY NAME Date of birth:                           Name of month day, 4 digit year                                              Travel dates:                           Planned date of U.S. entry and departure

Note: If you are inviting more than one person, add the information for each person you are inviting

Thank you for your assistance in considering this request for a visitor’s visa.

Sincerely, (Your Signature) Given name Family name Email address Telephone number

To see a sample letter, CLICK HERE (pdf file)

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Request an Apostille

Upcoming apostille pop-up shops.

The California Secretary of State’s office is excited to announce the launch of our Apostille Pop-Up Shop event series. Throughout the year, the Secretary of State team will partner with local county offices to bring in-person Apostille services to a location near you. See below for upcoming events and be sure to check this page regularly as more dates will be added.

San Diego – Monday, May 13, 2024 & Tuesday, May 14, 2024 In partnership with the San Diego Assessor/Recorder/County Clerk's Office

• 8:00 AM to 5:00 PM
• County of San Diego Assessor/Recorder/County Clerk's Office 1600 Pacific Highway, Rm. 273 San Diego, CA 92101
• Free Parking

Santa Ana – Wednesday, May 29, 2024 In partnership with the Orange County Clerk-Recorder’s Office

• 9:00 AM to 4:30 PM
• Orange County Clerk-Recorder’s Office 601 North Ross Street, First Floor, Room 103 Santa Ana, CA 92701

Riverside – Tuesday, June 18, 2024 In partnership with the Riverside County Assessor-Clerk-Recorder

• 8:00 AM to 4:30 PM
• Riverside County Assessor-Clerk-Recorder 2724 Gateway Drive Riverside, CA 92507

What to Bring:

• A document signed by a California public official or an original notarized and/or certified document. A photocopy is not acceptable.
• A completed Apostille Pop-Up Shop Request Cover Sheet .
• A fee of  $20.00 per Apostille, plus an additional  $6.00 Special Handling fee  for each different public official’s signature to be authenticated, is required. Payment can be made by Visa, Mastercard, Check or Money Order. Checks or money orders must be made payable to Secretary of State. No Cash.

We recommend arriving as early as possible during the event to guarantee service.

The California Secretary of State provides an Apostille to authenticate California public officials' signatures on documents to be used outside the United States of America.

In addition to our Apostille Pop-Up Shops, there are multiple routine ways to obtain an Apostille in California:

By Mail - An Apostille can be requested by mail through our Sacramento office.

How to Request an Apostille by Mail

• Mail requests are processed by the Sacramento office only.
• A cover sheet stating the country in which the document will be used. You may use our Apostille Mail Request Cover Sheet , or write your own.
• A check or money order payable to Secretary of State in the amount of $20.00 per Apostille requested.
• A self-addressed envelope for the processed document to be returned. If you wish to use a mail tracking service, please provide pre-paid postage. If you do not provide pre-paid postage, our office will return your document via United States Postal Service regular mail.
• Mail documents via United States Postal Service to: Notary Public Section P.O. Box 942877 Sacramento, CA 94277–0001
• Documents being mailed via any other service (e.g. Fedex, UPS, DHL) can be sent to our physical address: Notary Public Section 1500 11th Street, 2nd Floor Sacramento, CA 95814
• Documents are processed in the order they are received. Please refer to our Current Processing Times webpage to see the most up-to-date information.
• See Apostille Frequently Asked Questions
• Get Contact Information

     In Person  - An Apostille can be requested in person at our Sacramento and Los Angeles offices.

How to Request an Apostille in Person in Sacramento

Secretary of State (Sacramento) 1500 11th Street, 2nd Floor Sacramento, CA 95814

The  Sacramento  2nd floor public counter is open for in-person, same day service. Please obtain a take-a-number ticket from the dispenser in front of Room 255 and wait for your number to be called. Please be mindful of the following:

• A fee of  $20.00 per Apostille  is required. Payment can be made by credit card (Visa or Mastercard), check, money order, or cash. Checks or money orders must be made payable to Secretary of State..
• A  $6.00 Special Handling fee  is required for each different public official’s signature to be authenticated.
• A  cover sheet  stating the country in which the document will be used is required. You may fill out and print our  Apostile Request Cover Sheet (Sacramento)  to include with your request or fill out the form by hand upon arrival at our office.

How to Request an Apostille in Person in Los Angeles

Secretary of State (Los Angeles) 300 South Spring Street, Room 12513 Los Angeles, CA 90013

The  Los Angeles  office located in the Ronald Reagan building is open for in-person, same day service. After obtaining a take-a-number ticket upon arrival, you may be asked to wait on the second floor until your number comes up. Please be mindful of the following:

• A fee of  $20.00 per Apostille  is required. Payment can be made by credit card (Visa or Mastercard), check, or money order. Checks or money orders must be made payable to Secretary of State. C ash is not accepted at the Los Angeles office.
• A cover sheet stating the country in which the document will be used is required. You may fill out and print our Apostile Request Cover Sheet (LA)  to include with your request or fill out the form by hand upon arrival at our office.

For more information, visit our Apostille Frequently Asked Questions webpage.

Related Links

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• California Regulations
• Private Service Companies

Receive Updates

NAACP calls for federal investigation into death of handcuffed Ohio man who told police 'I can't breathe'

The president of the NAACP is calling for a federal investigation into the death of a 53-year-old Black man who died after repeatedly telling officers from the Canton Police Department in Ohio “I can’t breathe” as they pinned him to the floor of a bar while he was handcuffed prone.

The death of Frank Tyson has drawn comparisons to the killing of George Floyd, who died in Minneapolis police custody in May 2020 .

In a letter first shared with NBC News and addressed to Kristen Clarke, the assistant attorney general for civil rights at the Justice Department, the NAACP said it was “deeply troubled by this horrific tragedy.”

“Without federal intervention, the police officers may not be held accountable for their actions,” NAACP President and CEO Derrick Johnson said in the letter. “We seek justice and accountability.”

The Canton Police Department declined to comment.

Aryele Bradford, a Justice Department spokesperson, confirmed receipt of the letter but declined to comment further.

A spokesperson for BCI, which has been asked to conduct an independent criminal investigation, did not comment on the NAACP’s letter, but said in a statement that the agency’s “investigations are not administrative and do not address any potential policy or procedural violations.”

In a nearly 36-minute body camera video of the April 18 encounter released last week by the police department, officers are seen apprehending Tyson at an AMVETS lodge. Officers had responded to a single-car crash nearby. When they entered the bar, officers were asked to remove Tyson, who refused to leave. He repeatedly said “They are trying to kill me” and “Call the sheriff.”

Police have said Beau Schoenegge and Camden Burch are the “two primary officers” who responded to the call. Both joined the department in 2022 and have been placed on paid administrative leave pending an investigation under department policy. 

Officers wrestled Tyson to the ground and handcuffed him. One of them is seen placing a knee on Tyson’s upper body for about 30 seconds, according to the video.

Tyson can be heard saying, “I can’t breathe. I can’t breathe. You're on my neck.”

After the officer removes his knee, Tyson again says he can’t breathe, to which someone responds: “You’re fine. Shut the f--- up.”

The video shows Tyson lying motionless on the floor, face down for about six minutes, while at least one officer talks with bar patrons.

At one point the officer jokes: “I’ve always wanted to be in a bar fight. I don’t know if this counts.”

When the officers check on Tyson, he appears to be unresponsive. An officer checks him for a pulse, and officers later perform chest compressions on an unresponsive Tyson. 

Canton police said in a news release that CPR and several doses of Narcan were administered before medics arrived and that Tyson was taken to the hospital, where he was pronounced dead at 9:18 p.m. The police department contacted the Ohio Bureau of Criminal Investigation to conduct an independent investigation, which the bureau has said is still pending .

The NAACP said the officers showed a “callous disregard” to Tyson’s pleas, which “underscores the need for an urgent investigation.”

“Frank Tyson should be alive today,” Johnson said in a statement Wednesday. “Nearly 4 years after the tragic death of George Floyd, we are forced to bear witness to yet another unarmed Black man cry out for air at the hands of law enforcement.”

Bobby DiCello, one of the attorneys for Tyson’s family, told NBC News his loved ones are “very mindful of the importance of this case” and the memories it may evoke of Floyd’s killing. DiCello said Canton police disregarded Tyson’s humanity.

“It is outrageous that in 2024 an officer put their knee on anyone and that when he last spoke and said, ‘I can’t breathe,’ the last words he may have heard were, ‘You’re fine, eff you,’” DiCello said. “He may not have been able to discern that. That’s where the Canton officers said the quiet part of George Floyd’s death out loud. They’re saying the quiet part out loud. You can do it by your actions or you could tell it to their face.”

Janelle Griffith is a national reporter for NBC News focusing on issues of race and policing.

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How to give your fingerprints and photo

On this page.

• Pay the biometric fee
• Get the biometrics instruction letter

Tips to get the best photos and fingerprints during your biometrics appointment

Steps involved in giving your biometrics, 1. pay the biometric fee.

You must pay the  biometric fee   when you apply , or you may experience delays.

Transit visa applications

There is  no fee to give biometrics for a transit visa.

To pay for your biometrics fee after you already applied:

If you applied online , you should

• upload your receipt in your  IRCC secure account  or by using our  web form

If you applied on paper , you should

• upload your receipt using our  web form

2. Get the biometric instruction letter

After you pay the biometric fee, you’ll get a biometric instruction letter (BIL) that

• confirms that you need to give your biometrics
• tells you where you can go to give your biometrics

When you go to your biometrics appointment, you must bring both of the following documents:

• your valid passport

If you’ve been issued a biometric instruction letter but you don’t have a passport, you must bring one of the following documents to your appointment:

• your Refugee Protection Claimant Document (valid or expired)  with your photo attached
• a  certified copy of your passport

This exception applies to you if you’re

• is in process
• has been found ineligible
• has been rejected by the Immigration and Refugee Board of Canada (IRB)
• whose asylum claims have been accepted by the IRB
• who have been successful in a Pre-Removal Risk Assessment application

3. Go to an official biometric collection site

There are 4 things you need to know before you give your biometrics:

• You must give your biometrics in person.
• Walk-in or emergency appointments may be accommodated, but booking ahead is best.
• Booking an appointment is free .
• Book your appointment as soon as you get your BIL.
• To avoid fraud, use our official website to find your local VAC or Service Canada location.

Find a collection site close to you

 What can be included in your photo

• Your eyes must be clearly visible.
• There must be no glare on the lenses.
• Your hair must be off your face, so that the edges of your face are visible.
• Your full face must be clearly visible.
• The head covering must not create shadows on your face.
• Your facial features and the edges of your face must both be clearly visible.

 What can’t be included in your photo

• This includes prescription lenses, even when your eyes are clearly visible.
• hats and head coverings  not  worn daily for religious beliefs or medical reasons
• Temporary hand injuries such as cuts, cracks on your fingers must be healed before giving your biometrics.

Note : If we can’t get high-quality fingerprints during your appointment, you may need to give your biometrics again at a later date.

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