international travel coordinator job description

Travel Coordinator

United States

Travel Coordinator coordinates travel arrangements. Schedules hotel, flight, and car rentals and prepares itineraries. Being a Travel Coordinator answers questions about travel policies and process. Assists with visa processing and other travel related documentation. Additionally, Travel Coordinator ensures that travel needs are met within the constraints of the company travel budget. May coordinate with outside travel agencies. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Travel Coordinator works independently within established procedures associated with the specific job function. Has gained proficiency in multiple competencies relevant to the job. To be a Travel Coordinator typically requires 3-5 years of related experience.

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Corporate Travel Coordinator

Job summary:.

The Corporate Travel Coordinator will arrange business travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations.

Supervisory Responsibilities:

Duties/responsibilities:.

• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Advises travelers of and assists with any need for specialized travel documents such as visas or passports.
• Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
• Processes reimbursements for travel expenses.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong working knowledge of the travel industry.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma required; some higher education preferred.
• Previous training and experience with SABRE or similar travel software highly preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

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What Does a Travel Coordinator Do?

Find out what a Travel Coordinator does, how to get this job, salary information, and what it takes to succeed as a Travel Coordinator.

The Travel Coordinator plays an essential role in managing the logistical aspects of business travel for a company or organization. This position involves organizing flights, accommodations, and transportation, ensuring that all travel arrangements meet the specific needs and preferences of travelers while adhering to budget constraints. By staying informed about travel advisories, visa requirements, and health and safety guidelines, the Travel Coordinator ensures smooth travel experiences for employees. Their expertise in negotiating with travel service providers and managing travel-related issues as they arise contributes to the efficient handling of the company’s travel needs, ultimately supporting the organization’s operational goals and facilitating seamless business operations across different locations.

Travel Coordinator Job Duties

• Arrange all aspects of business and leisure travel for employees and clients, including flights, accommodations, ground transportation, and itineraries.
• Negotiate contracts with travel service providers, including airlines, hotels, and car rental companies, to secure the best rates and amenities.
• Implement and manage a travel policy that aligns with the organization’s budget and travel needs, ensuring compliance across departments.
• Process travel-related expenses and reimbursements, ensuring they adhere to company policies and budget constraints.
• Handle any travel-related emergencies or changes, such as flight cancellations or delays, providing timely solutions to ensure minimal disruption.
• Coordinate with event planners and external agencies to manage group travel arrangements for conferences, meetings, and corporate events.
• Advise travelers on visa and passport requirements, vaccination needs, and cultural norms of their destinations to ensure smooth travel experiences.
• Research and implement sustainable travel options and programs, contributing to the organization’s environmental responsibility goals.

Travel Coordinator Salary & Outlook

Factors influencing a Travel Coordinator’s salary include years of experience, industry expertise (e.g., corporate, leisure, or government travel), proficiency in travel software, negotiation skills, and the volume and complexity of travel arrangements managed. Specialization in high-demand destinations or languages can also significantly impact earnings.

• Median Annual Salary: $49,350 ($23.73/hour)
• Top 10% Annual Salary: $80,500 ($38.7/hour)

The employment of travel coordinators is expected to grow at an average rate over the next decade.

This growth is driven by increasing global business activities requiring expert coordination of travel logistics, a surge in experiential travel among consumers seeking personalized itineraries, and the rising need for efficient travel arrangements in sectors like sports, entertainment, and corporate events, necessitating specialized travel coordination skills.

Travel Coordinator Job Requirements

Education: A Travel Coordinator typically possesses an educational background ranging from a high school diploma to a bachelor’s degree. Relevant fields of study include tourism, hospitality management, business administration, or communications. Coursework in geography, foreign languages, and computer literacy is advantageous. An associate’s degree or post-secondary certificate in travel and tourism can also provide a solid foundation. Education often emphasizes planning, organizational skills, and customer service, preparing individuals for the multifaceted responsibilities of coordinating travel arrangements.

Experience: Travel Coordinators typically come with a background in organizing and managing travel arrangements, demonstrating proficiency in itinerary planning, budget management, and customer service. Experience in a related field, such as hospitality or event planning, is often seen. On-the-job training is common, allowing coordinators to familiarize themselves with specific travel software and company protocols. Training programs focusing on negotiation, communication, and problem-solving skills are also beneficial, equipping coordinators to handle travel logistics efficiently and effectively.

Certifications & Licenses: No specific certifications or licenses are typically required for the job of a Travel Coordinator.

Travel Coordinator Skills

Itinerary Planning: Travel Coordinators excel in creating detailed schedules that integrate transport, accommodation, and activities. They ensure these plans are flexible enough to accommodate unexpected changes, striking a balance between client preferences and logistical realities for a seamless travel experience.

Travel Insurance Knowledge: Recommending the most appropriate travel insurance options based on clients’ specific needs and trip details is a primary responsibility. Coordinators must understand the nuances of policies to guarantee coverage addresses potential travel disruptions, medical emergencies, and luggage issues, protecting the client’s investment and well-being.

Visa and Passport Regulations: Keeping abreast of international entry and exit requirements is crucial for ensuring travelers have the necessary documentation. Coordinators handle passport and visa applications efficiently and liaise with embassies and consulates to resolve any issues, ensuring smooth travel.

Budget Management: Allocating funds to cover all travel aspects while adhering to financial limits is critical. Through meticulous planning and negotiation for the best deals, coordinators monitor expenses to avoid budget overruns, maximizing client satisfaction and company profitability.

Crisis Management: Handling unexpected disruptions such as natural disasters, political unrest, or health emergencies is essential for traveler safety and minimizing inconvenience. Coordinators must think quickly, communicate effectively, and rearrange travel plans to adapt to changing situations.

Negotiation with Vendors: Establishing favorable terms with service providers is key to securing the best deals on travel arrangements and accommodations. Coordinators use their market knowledge and relationship-building skills to negotiate rates and perks, enhancing the client’s travel experience.

Travel Coordinator Work Environment

Travel Coordinators often find themselves in dynamic office settings, where the hum of computers and the occasional buzz of conversation create a backdrop for their day-to-day activities. Their workspace is typically equipped with the latest technology, including travel software and communication tools, to ensure efficiency in planning and booking travel arrangements.

The nature of their work dictates a blend of regular office hours with the flexibility to address travel emergencies or last-minute changes outside of the typical 9-to-5. This role requires a professional yet comfortable attire, reflecting the need to be presentable to clients while also ready to handle the practical aspects of travel logistics.

Interaction with clients, team members, and vendors is a constant, necessitating strong communication skills and a patient demeanor. The pace can be fast, especially during peak travel seasons, requiring the ability to manage stress and maintain a focus on details. Despite the challenges, the opportunity for professional growth is significant, with the evolving travel industry always presenting new learning opportunities.

Advancement Prospects

Travel Coordinators can elevate their careers by transitioning into roles such as Senior Travel Managers or Corporate Travel Directors, overseeing larger teams and managing more complex travel logistics. Advancement often involves gaining experience in diverse travel scenarios, including international travel management and crisis handling.

Specializing in niche areas like luxury travel or specific regions can also open doors to higher-paying positions within boutique travel agencies or multinational corporations. Mastery in leveraging travel technology platforms for efficiency and cost-saving is another critical path, leading to opportunities in travel tech consultancy.

Progressing into these roles typically requires a deep understanding of travel policies, vendor negotiation, and the ability to design travel programs that align with organizational goals. Demonstrating a track record of successful travel coordination, cost reduction, and high traveler satisfaction is essential.

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Travel Coordinator Job Description Template

The Travel Coordinator is responsible for coordinating and booking travel arrangements for employees and clients of the organization. This includes booking flights, accommodation, and transportation, as well as managing travel budgets and expenses. The Travel Coordinator must have excellent organizational and communication skills, as well as a strong understanding of travel and hospitality industry trends.

Position Overview

We are seeking an experienced and highly organized Travel Coordinator to join our team. The Travel Coordinator will be responsible for efficiently arranging and coordinating travel arrangements for our employees and clients.

Key Responsibilities

• Make travel arrangements for employees and clients including airfare, hotel, and transportation bookings
• Research and identify new travel vendors
• Negotiate rates with vendors to ensure cost-effective travel solutions
• Develop and maintain relationships with travel vendors
• Ensure compliance with travel policies and procedures
• Create detailed itineraries for all travel arrangements
• Communicate travel details and changes with employees and clients
• Provide 24/7 support to travelers during their trips
• Maintain accurate travel records and reports
• Assist with other administrative duties as needed

Requirements

• Proven experience as a Travel Coordinator or similar role
• Excellent organizational and communication skills
• Ability to prioritize and multitask in a fast-paced environment
• Strong negotiation skills
• Proficient in travel booking software and tools
• Ability to solve problems quickly and efficiently
• Flexible schedule to accommodate travelers as needed
• Bachelor’s degree in Hospitality, Business Administration or relevant field preferred

Introduction

Are you looking for a talented Travel Coordinator to join your team? Writing an effective job posting is crucial to attract suitable candidates who will fit the position and help grow your business.

Job title and summary

Give the job posting a clear and concise headline that includes the job title, location, and level of experience required. For example:

• Job Title: Travel Coordinator
• Location: San Francisco, CA
• Experience Level: Mid-level

Next, provide a short summary of the position, including its main responsibilities, and required qualifications such as:

• Booking and managing travel arrangements for employees and clients
• Researching destinations, routes, and pricing
• Handling travel-related issues and emergencies
• Excellent communication and organizational skills
• Experience with travel booking software and payment systems

Job description

Provide a detailed description of the Travel Coordinator position so that potential candidates can understand what the job involves. Describe the daily tasks, responsibilities, and expectations, such as:

• Booking and managing flights, hotels, ground transportation, and other travel-related services for employees and clients
• Researching and recommending travel arrangements based on clients' preferences, budget, and needs
• Coordinating and communicating travel itineraries to employees and clients
• Resolving travel-related issues such as flight cancellations, delays, or changes
• Keeping track of travel expenses, budgets, and payments
• Organizing and updating travel-related databases, files, and documents
• Providing excellent customer service and support to travelers

Qualifications and Skills

List the qualifications and skills required for the Travel Coordinator position, including:

• Bachelor's degree in Hospitality, Travel, or related field
• 2-3 years of experience in travel coordination or related role
• Excellent communication, negotiation, and problem-solving skills
• Attention to detail and ability to multitask under pressure
• Proficiency in travel booking software and payment systems
• Knowledge of travel regulations, visas, and health requirements
• Flexible schedule and ability to work outside regular business hours

Salary and Benefits

Provide information about the salary range, benefits, and perks that come with the Travel Coordinator job. This might include:

• Competitive salary based on experience and skills
• Health, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid time off, sick leave, and holidays
• Flexible work arrangements, such as remote work or flexible hours
• Travel opportunities and discounts

Writing an effective Travel Coordinator job posting can help you attract the right candidates who will fit the position and contribute to your company's success. Be clear about the job requirements, responsibilities, and qualifications, and highlight the benefits and perks of working for your organization.

What should be included in a Travel Coordinator job posting?

A job posting for a Travel Coordinator should include the job title and a brief description of the role. The posting should list the responsibilities and the requirements of the position. Additionally, include the qualifications, education, and work experience needed to perform the job duties. You should also provide details about the company culture and benefits.

What are the key responsibilities of a Travel Coordinator?

• Researching and booking accommodations and transportation for employees and clients
• Creative planning of travel itineraries
• Preparing travel paperwork such as tickets, itineraries, and expense reports
• Maintaining records and updating travel records and files
• Assisting with the resolution of travel-related problems in a timely and effective manner

What qualifications should a Travel Coordinator have?

• Minimum of Bachelor’s degree in Travel and Tourism, Business Administration, or related field
• Prior experience in travel and tourism
• Excellent organizational and problem-solving skills
• Strong communication and interpersonal skills
• Proficient in the latest travel software and booking tools

What are some of the benefits of working as a Travel Coordinator?

The benefits of working as a Travel Coordinator include a flexible work schedule, paid time off, medical and dental insurance, and opportunities for career development. Additionally, the job provides exposure to some of the world’s most beautiful destinations and a chance to interact with people from diverse backgrounds.

What is the work environment like for a Travel Coordinator?

The work environment for a Travel Coordinator can be fast-paced and dynamic as it involves handling multiple travel itineraries for different clients at the same time. The job may require occasional weekend or after-hours work, depending on the client or business needs. However, the job provides many exciting opportunities to visit new destinations, work with different people, and develop career skills.

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Coordinator, Travel Job Description

Coordinator, travel duties & responsibilities.

To write an effective coordinator, travel job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, travel job description templates that you can modify and use.

Sample responsibilities for this position include:

Coordinator, Travel Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Coordinator, Travel

List any licenses or certifications required by the position: MS, ICU, ER, NMCI, MRPT, CTC, CTA, BLS

Education for Coordinator, Travel

Typically a job would require a certain level of education.

Employers hiring for the coordinator, travel job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business/Administration, Business, Graduate, Finance, Accounting, Hospitality, Management, Associates, Tourism

Skills for Coordinator, Travel

Desired skills for coordinator, travel include:

Desired experience for coordinator, travel includes:

Coordinator, Travel Examples

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• Assists with tracking travel costs for Production Management
• Assists in maintenance and organization of internal travel documentation
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• Coordinates the sending of development packages to overseas partners
• Partner with cross-functional teams to procure sampling materials for all development milestones
• Own proto sample approval process, related systems, and design review meeting schedule
• A general degree with minimum of 3-year relevant experience in retail
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• Full time availability Monday to Friday
• Self-motivated, independent and willingness to travel up to 30%
• Field work at Sydney International Airport and DFS Galleria George St is required on weekly basis
• Ability to multi-task and good time-management
• Data and File Maintenance - Performs data entry for all credit card applications including new hires, terminations, relocations, in credit card system and PeopleSoft accordance with Laureate policy guidelines
• Customer Service – Assist employees with travel related topics such as
• Arrange production requirements with Producers and Directors to include shoots, make up, vision mixer, floor manager, steadicam
• Screens telephone calls, visitors, and incoming correspondences - Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence
• Position requires a U.S. Department State Moderate Risk Public Trust (MRPT)
• Adheres to policies and procedures ensuring effective and cost efficient processes
• Maintaining and improving customer relations for defined customers- Crew
• Optimization of correct ground transportation vendors within the region
• Incorporate HAWK alerts in the reconfirmation process and utilize in collaboration with the ground vendors to advise final stages of flight arrival
• Implement corrective action as necessary if ground transportation fails to show
• Strong interpersonal skills and the ability to get along and interact with others (colleagues, clients)
• Problem solving skills within the team with external personnel
• Occasionally lift and carry 20-30 pounds of marketing material and office supplies
• Must be familiar with the operations and schedules of modes of transportation such as airlines, rental cars, throughout US
• Must be self-disciplined and self-motivated and have the ability to comprehend extensive production operations and schedules
• Able to work well independently without direct supervision within a team environment
• Contacts hotels, and ensures credit card authorizations are finalized
• Ensures compliance with University, state and federal regulations
• Responsible for the on-going development of dovetailed air discount programs, monitor compliance
• Assists with negotiations of rental car vendor contracts
• Analyses air/car/hotel/department financial cost analysis where needed
• Leads implementation of new services to include in-house travel agency liaison with upkeep on agent procedures and attend weekly supervisor meetings and monthly agents meetings
• Monitors service levels for travelers and reports status to Corporate Travel Manager
• Holds monthly audits on agency performance bills and reviews with Corporate Travel Manager for final approval
• Visa transaction reconciliation, validation, and correction of all non-visa card holder charges
• Assist employees with PeopleSoft & Concur software troubleshooting issues & training
• Exceptional time management and prioritization with the ability to meet critical deadlines
• A team player comfortable working with internal and external entities
• Knowledge of FileMaker a plus
• Experience of expense claim processing for a multinational corporation preferably in a shared service environment
• Fluent in English and other Western European language advantageous
• Position demands confidentiality and ability to work well with senior executives, with talent and their representatives
• Ongoing training with other team members and management
• Maximize your potential to optimize the quality and efficiency of our travel process
• Identify ‘Bad Travelers’, educate on proper travel behaviors in accordance with Travel Policy
• Acts as company’s liaison with corporate travel agency to resolve any travel-related questions or issues
• Assists with training for travelers and office administrators globally
• Gather client requirements and assist with the implementation of programs relating to travel and credit cards (Travel agency, air, hotel, car rental, limo service shuttles )
• Perform analysis, present findings in support of the program, review, analysis, selection, and implementation of credit card solution that will meet VSE’s needs
• Perform analysis of travel spend, identify savings, service enhancements and ensure compliance to provider contractual milestones
• Work closely with Travel Agency assigned account manager to discuss cost savings opportunities, quarterly reviews & better travel management ideas or concerns
• Support efforts to enhance VSE’s ability to track travelers for a range of operational and compliance purposes (World View Report System)-access provided by WTI
• Good business acumen with commercial awareness
• Project management experience with strong data analysis skills
• Positive attitude with willingness to learn and resilience
• Bachelor’s degree in the field of business or several years of experience in a comparable position
• Concept for problem solving
• Self-initiative, motivated and ability to handle stress
• Over 150 travelers in the Civil Division, Commercial Litigation Branch, Fraud
• Organize both international and domestic travel including flights, hotels and ground transportation services according to the corporate travel policy in a timely and professional manner
• Work closely with Project Managers and travelers to provide optimal travel options that meet financial considerations and project needs
• Assist with procuring necessary paperwork for Passports and Visas when needed
• Ensure travelers are industry compliant have the required training and certification for each project
• Communicate with travelers regarding travel arrangements and assist with any change requests quickly
• Attend weekly Operations and Logistics meetings
• Prepare and maintain travel risk assessments
• Support the implementation of HSE management systems
• Assist with third party invoicing as required
• Proficient in the use of online booking agent websites such as Egencia, Expedia, Orbitz
• College or university degree and/or relevant experience
• Fluency in German is an advantage
• 1-2 yrs of relevant work experience is an advantage
• Bachelor’s degree in Finance or equivalent external work experience or formal training in related duties
• Background in Travel Industry Purchasing

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What They Do

What does a Travel Coordinator do?

Travel Coordinators are administrative employees who specifically work on the travel-related needs of the company and its employees. They arrange travel based on the request of the involved department. They manage flight and hotel bookings, shuttle services, and car rentals. They coordinate with accredited travel agencies or providers to meet the requirements. Travel Coordinators should be familiar with the travel-related policies of the company to ensure that they follow the guidelines. They should also be mindful of the company budget. Travel Coordinators manage the list of accredited travel providers and maintain a good working relationship with these vendors.

• Responsibilities
• Skills And Traits
• Comparisions
• Types of Travel Coordinator

Travel coordinator responsibilities

Important responsibilities for a travel coordinator include understanding client travel requirements, making domestic and international travel reservations using systems like Sabre or Amadeus, and delivering comprehensive administrative support with a focus on coordinating travel arrangements. They also develop and manage itineraries for corporate and small group travel and negotiate air travel, hotel stays, and short-term corporate housing. According to Manraj Singh Virk , a Student Assistant at California State University, San Bernardino, continuous updating of knowledge in accounting and business intelligence can help increase earning potential. Additionally, a sense of harmony, team spirit, and strong will to bring positive change are important characteristics for success in this role.

Here are examples of responsibilities from real travel coordinator resumes:

• Manage corporate travel arrangements for business accounts, including passport and visa documents.
• Assist with rail, hotel and rental car reservation utilizing the Sabre GDS system.
• Create and store written documentation of all communications and transactions in the Amadeus system.
• Ensure above optimum customer service through effective use of the worldwide web & multi GDS system.
• Resolve customer escalations including complex booking challenges and provide service guidance to team members.
• Analyze and book employee reservations for possible corporate jet travel resulting in significant annual savings.
• Organize and confirm reservations for lodging, entertainment and dining, taking into consideration individual dietetic requirements and preferences.
• Coordinate domestic and international travel for several national accounts, using both Apollo and Sabre systems.
• Utilize Apollo operating system for travel arrangements.
• Use Worldspan and other on-line engines to process tickets.
• Utilize WORLDSPAN and company proprietary programs to receive and process client requests.
• Identify a defect with an AMEX refund script.

Travel coordinator skills and personality traits

We calculated that 19 % of Travel Coordinators are proficient in Customer Service , Reservations , and Booking . They’re also known for soft skills such as Communication skills , Customer-service skills , and Detail oriented .

We break down the percentage of Travel Coordinators that have these skills listed on their resume here:

Provided quality customer service to clients and listened attentively to caller needs to ensure a positive customer experience.

Scheduled flight, car and hotel reservations for employees Accurately tracked and reported travel history Monitored travel arrangements for cost efficiency

Resolved customer escalations including complex booking challenges and provided service guidance to team members.

Earned compliments from employer for consistently identifying and resolving discrepancies and balancing monthly credit card statement.

Coordinate travel arrangements including flights, hotels and ground transportation for both commercial and private aviation itineraries.

Prepare semi-annual reports for proposed project improvement, PowerPoint and video presentations.

Common skills that a travel coordinator uses to do their job include "customer service," "reservations," and "booking." You can find details on the most important travel coordinator responsibilities below.

Communication skills. One of the key soft skills for a travel coordinator to have is communication skills. You can see how this relates to what travel coordinators do because "travel agents must listen to clients’ travel needs and offer travel advice and information that meet those needs." Additionally, a travel coordinator resume shows how travel coordinators use communication skills: "coordinate and participate in promotional activities and trade shows align senior management objectives successfully through effective communications of marketing teams plans. "

Customer-service skills. Another soft skill that's essential for fulfilling travel coordinator duties is customer-service skills. The role rewards competence in this skill because "travel agents must be able to interact with clients and respond to questions and complaints in a friendly, professional manner." According to a travel coordinator resume, here's how travel coordinators can utilize customer-service skills in their job responsibilities: "research and book travel arrangements for customers. "

Detail oriented. Another skill that relates to the job responsibilities of travel coordinators is detail oriented. This skill is critical to many everyday travel coordinator duties, as "travel agents must ensure that the reservations they make are for the dates, times, and locations that match travelers’ schedules." This example from a resume shows how this skill is used: "created detailed and efficient itineraries, and negotiated hotel and car rental rates. "

Organizational skills. travel coordinator responsibilities often require "organizational skills." The duties that rely on this skill are shown by the fact that "travel agents often work on itineraries for many clients at once." This resume example shows what travel coordinators do with organizational skills on a typical day: "ensured flawless execution of organizational events improved and prepared visual presentation materials for executive-level meetings using powerpoint & flash. "

Sales skills. A commonly-found skill in travel coordinator job descriptions, "sales skills" is essential to what travel coordinators do. Travel coordinator responsibilities rely on this skill because "travel agents must be able to persuade clients to buy transportation, lodging, or tours." You can also see how travel coordinator duties rely on sales skills in this resume example: "arrange all travel for sales personnel and management for trade shows, business meetings, sales appointments, and personal. "

See the full list of travel coordinator skills

The three companies that hire the most travel coordinators are:

• Traveling Teams 5 travel coordinators jobs
• Pinkerton Government Services Inc 4 travel coordinators jobs
• Close Up Washington 4 travel coordinators jobs

Choose from 10+ customizable travel coordinator resume templates

Compare different travel coordinators

Travel coordinator vs. tour agent.

A corporate travel agent assists people in planning, choosing, and arranging holidays. Corporate travel agents will work to the budget set out by those planning the holiday. They provide opinions and advice on the places to go as well as local tourist attractions, customs, and events. The characteristics of agents include enthusiasm, resourcefulness, people skills, and professionalism . They offer foreign and domestic travel services for their corporate clients. Also, they coordinate international and national travel for clients.

There are some key differences in the responsibilities of each position. For example, travel coordinator responsibilities require skills like "booking," "credit card," "ground transportation," and "powerpoint." Meanwhile a typical tour agent has skills in areas such as "telephone messages," "sales floor," "data entry," and "crs." This difference in skills reveals the differences in what each career does.

Travel coordinator vs. Cruise counselor

Each career also uses different skills, according to real travel coordinator resumes. While travel coordinator responsibilities can utilize skills like "ground transportation," "powerpoint," "corporate travel," and "hotel reservations," cruise counselors use skills like "customer calls," "travel arrangements," "sales strategies," and "customer relations."

Travel coordinator vs. Corporate travel expert

The required skills of the two careers differ considerably. For example, travel coordinators are more likely to have skills like "credit card," "powerpoint," "corporate travel," and "travel itineraries." But a corporate travel expert is more likely to have skills like "gds," "amadeus," "travel arrangements," and "real estate."

Travel coordinator vs. Corporate travel agent

Even though a few skill sets overlap between travel coordinators and corporate travel agents, there are some differences that are important to note. For one, a travel coordinator might have more use for skills like "customer service," "credit card," "powerpoint," and "corporate travel." Meanwhile, some responsibilities of corporate travel agents require skills like "rental cars," "reservation system," "corporate travel arrangements," and "international air. "

Types of travel coordinator

• Coordinator
• Travel Agent
• Travel Consultant
• Travel Counselor
• Corporate Travel Agent
• Corporate Travel Consultant

Updated April 25, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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Travel Coordinator Careers: Job Description & Salary Info

Pros and Cons of a Becoming a Travel Coordinator

Travel coordinators plan all aspects of travel, professional events and meetings. Continue reading the pros and cons to help you make your decision.

Sources: *Multiple job postings (found May 2012), **Salary.com.

Career Information

Job description and duties.

As a travel coordinator, you may be tasked with fulfilling travel needs for companies that deal with business over varying distances. If you have employees traveling to other countries, you may need to procure travel visas, passports, government clearances and foreign currency. You are also in charge of seeking out lodging and transportation that stays within budgetary constraints. Some employers may require you to address travel issues, including budget conflicts, required documentation and travel approvals.

If travelers are leaving on short notice, you may be required to establish travel arrangements in an efficient and quick manner. Some additional duties may include establishing event arrangements, delivering confirmation notices and ensuring the availability of meeting equipment.

According to Salary.com , travel coordinators earned a median salary of about $52,000 in 2015. The lowest ten percent in the field earned about $42,000, while the top ten percent made almost $70,000 during the same year.

Career Skills and Requirements

To enter this field, employers may require you to have a few years of experience in travel support or education from a travel and tourism associate's degree program. During these educational programs, you will learn how to plan meetings, coordinate international trips, promote business travel and negotiate group travel prices. You may also gain accounting skills to help manage the travel budget. Some employers will require you to know how to use global distribution system (GDS) software, including Apollo, Worldspan and Sabre. The following are a few general traits that employers are looking for:

• Exceptional multi-tasking and organizational skills
• Strong customer service skills
• Ability to work alone or with others
• Strong oral and written communication skills
• Skilled use of Microsoft Office applications

Job Posting from Real Employers

Job openings in this field can be found with companies that require frequent travel to meet clients or attend conferences. Since some of these positions require you to also work with your employer's clients, you may need to have customer service experience. If your duties include submitting and storing travel-related paperwork, you may also need to have a background in office administration. Employers who deal in international business may also prefer candidates who are skilled in foreign languages. Although this isn't a comprehensive view, the following postings were gathered from job boards in May 2012:

• A fashion company in Los Angeles was looking for a coordinator able to create detailed itineraries and develop travel expense reports. Applicants must be prepared to work in a fast-paced environment and have two years of experience in coordinating travel plans.
• A language services company in Houston was searching for someone able to process invoices and negotiate costs with travel vendors. The employer requires coordinators to book and arrange domestic and international travel and research possible vendors. Applicants must also be on-call on a rotational basis. Two years of travel experience and ability to speak Chinese or Portuguese is required.
• A staffing agency in Maryland was looking for someone familiar with federal travel regulations and Oracle processing procedures. A minimum of 1-3 years of experience is required and excellent organizational skills are necessary.
• An agricultural marketing organization in Syracuse searched for someone with experience in meeting and event coordination. Responsibilities include planning and scheduling meetings, making travel arrangements and booking lodging reservations. Applicants must be willing to work evenings and weekends and have 3-5 years of experience.

How to Make Your Skills Stand out

If you would like to prove your skills and demonstrate your abilities, you may be interested in earning the Travel and Tourism Professional (TTP) designation offered by the International Air Transport Association (IATA). To qualify for this designation, you are required to have at least a high school education and three years of experience. If you have previously earned a bachelor's degree, you only need to have two years of experience.

The IATA requires you to renew your certification every two years by earning 50 maintenance points. Maintenance points can be earned by completing IATA courses, participating in workshops, providing the IATA with a written reference letter from an employer, proving membership from an industry-related association and actively promoting the IATA.

Alternative Career Paths

As an event planner, you may be tasked with coordinating a means for client transportation and event lodging. You are also in charge of establishing the cost, time, location and program of an event. To enter this field, you may need to complete a bachelor's degree program in hospitality management. If you come from another background, some employers may require you to have some related work experience. According to the U.S. Bureau of Labor Statistics (BLS), in May 2012, workers in this field earned a median salary of about $46,000.

As an information clerk, you may be in charge of clerical and administrative roles in an office environment. Some duties may include maintaining files, helping clients fill out paperwork, entering data into computers, taking orders from clients and sending out office mail. Candidates can usually find positions in law offices, medical offices, hotels, resorts and private businesses. Employers usually look for candidates who have completed high school. You may find that earning a related associate's degree may be preferred by some employers. According to the BLS, information clerks earned a median salary of about $26,000 in May 2011.

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Corporate Travel Coordinator Job Description Template

Download this resource!

In today's fast-paced business world, travel coordination is an essential role within any organization. Corporate travel coordinators are responsible for managing every aspect of business travel, from booking flights and accommodations to arranging ground transportation and ensuring travel policies are followed. Their role is vital in ensuring that employees can travel efficiently and smoothly to meet business objectives.

Corporate Travel Coordinator Job Description

As a Corporate Travel Coordinator, you will be responsible for organizing and coordinating all aspects of corporate travel arrangements for employees within our organization. Your role will involve ensuring that all travel arrangements are made efficiently, cost-effectively, and in accordance with company policies and procedures. You will work closely with employees, travel agencies, and vendors to ensure a smooth and hassle-free travel experience for our staff.

Corporate Travel Coordinator Responsibilities

• Coordinate and book travel arrangements for employees, including flights, accommodations, transportation, and other necessary arrangements.
• Research and compare prices, availability, and quality of travel options such as flights, hotels, and car rentals to secure the best rates and accommodations.
• Negotiate with vendors and travel agencies to obtain the most favourable terms and conditions for corporate travel bookings.
• Advise employees on travel policies, visa requirements, and any necessary documentation needed for their travel.
• Prepare and distribute travel itineraries, including all relevant details such as flight information, hotel reservations, car rentals, and meeting schedules.
• Ensure all travel arrangements are accurate, complete, and aligned with the traveller's preferences and requirements.
• Manage and track travel expenses, including reconciling invoices, receipts, and credit card statements to ensure compliance with company policies and budgetary constraints.
• Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc.
• Stay up-to-date with industry trends, travel regulations, and emerging technologies to continuously enhance the travel management process.
• Maintain and update a database of employee travel profiles, including preferences, frequent flyer accounts, passport details, and other relevant information.

Corporate Travel Coordinator Required Skills

• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent attention to detail, ensuring accuracy in all travel arrangements and documentation.
• Exceptional communication and interpersonal skills to effectively interact with employees, vendors, and travel agencies.
• Proficient in using travel booking systems and online travel portals to research, compare, and book travel options.
• Knowledge of travel policies, visa regulations, and international travel requirements.
• Strong negotiation skills to secure favourable rates and terms with vendors and travel agencies.
• Ability to handle and resolve travel-related issues or emergencies promptly and efficiently.
• Proficient in using travel management software and tools to manage and track travel expenses.
• Familiarity with various travel technologies and emerging trends in the travel industry.
• Ability to maintain confidentiality and handle sensitive information related to employee travel.

Required Qualifications

• Bachelor's degree in business administration, hospitality management, or a related field.
• Proven work experience as a Travel Coordinator, Travel Agent, or a similar role in corporate travel management.
• Extensive knowledge of travel booking systems, online travel portals, and travel management tools.
• Proficient in using Microsoft Office Suite and other relevant software applications.
• Familiarity with budgeting and expense management processes.
• Excellent organizational and time management skills.
• Strong customer service orientation.
• Ability to work independently with minimal supervision.
• Flexibility to adapt to changing travel arrangements and schedules.
• Fluency in written and spoken English, with additional language skills being an advantage.

In conclusion, a Corporate Travel Coordinator plays a crucial role in ensuring smooth and efficient travel arrangements for a company's employees. This job description template outlines the key responsibilities and qualifications needed for this position. By efficiently managing travel logistics, coordinating with vendors, and providing exceptional customer service, a Corporate Travel Coordinator contributes to the overall success and productivity of the organization. With attention to detail, strong communication skills, and the ability to handle multiple tasks simultaneously, this role is vital in ensuring a seamless travel experience for employees.

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