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The 2024 guide to corporate travel management

What is corporate travel management, what does a corporate travel manager do.

• Booking trips for travelers (not only c-suite executives, but employees in any role).
• Helping individual departments track their travel spend so they can stay under budget.
• Providing travel support to travelers before, during, or after their trip.
• Selecting and managing any travel vendors or travel tools used.
• Working to negotiate corporate rates on hotels that the company uses often.
• Booking group travel.
• Organizing ground transportation like rental cars or rail
• Analyzing company travel spend, or delivering travel spend reports to the CFO for analysis.

What does a travel buyer do?

Stakeholders in the travel management process.

• In-house corporate travel manager
• Office manager or office team
• Head of operations / COO
• CFO and finance managers
• Panel of frequent employee travelers
• Current corporate travel agency or company

What solutions are companies using to book their business trips?

Consumer booking sites, traditional travel agencies, travel management software.

Save your company time and money on business travel

What are the drawbacks of each solution.

• Need to compare various websites and pay out of pocket in order to secure the best price
• Many hidden costs, with fees for cancellations and changes
• Many back-and-forth emails when booking for companies
• Need to pay upfront
• No support for issues on the road
• Time-consuming manual reimbursing and expense tracking
• Impossible to ensure compliance with company travel policy
• Online booking tools are typically buggy, with bad UX
• Employees end up calling support or book, when they’d rather save time by booking for themselves, with the options they want
• Costly service
• Above-market transport/accommodation prices
• Company policy compliance is difficult to guarantee
• Lack of travel inventory and options
• Clunky user experience that travelers don’t enjoy
• Offshore customer service, typically ranked as the top frustration in customer reviews
• Often overly complicated and feature-laden
• Impossible to control travel when travelers can’t or won’t use the tool
• Lacks low-price flights and hotels available online
• Impossible to guarantee company policy compliance

The pillars of modern travel management:

• Trust – Trust travelers to book using the approved process and policy, and make it easy for them
• Transparency – Let travelers see what they’re allowed to spend and choose accordingly, and let finance and administrative teams see what is being booked and why.
• Simplicity – Create a process that works and meets everyone’s needs.
• Impact – Measure the impact of business travel on the company and reduce unnecessary trips that leave travelers exhausted and businesses with needless expenses.
• Duty of care – Ensure a thorough duty of care strategy is in place to mitigate risks for employees when traveling
• Sustainability – Being aware of the impact of travel on the environment and adopting good practices to reduce the effect

How can a good corporate travel program help companies to save money?

Ensuring compliance with company travel policy, access to more affordable flight options, stay on top of travel spending trends, six steps to managing corporate travel effectively.

• Choose a smart booking tool
• Assure 24/7 travel support
• Create policies and approval workflows
• Organize and utilize travel spend data in real-time
• Improve collaboration between admin and finance
• Reduce your company’s carbon footprint

1. Choose a smart booking tool

• Self-booking within policy – Trust your travelers to book what they need, and set up policies and parameters
• Consolidated invoicing – The ability to get one monthly invoice for all travel from one vendor, instead of having it spread across the web
• Travel spend reporting – Easy access for all finance and administrative team members who need to track travel itinerary details and spend by cost centers, tags or labels
• Easy booking process that travelers love – Invoice consolidation and accurate reporting are impossible if employees want to cheat on the approved tool, so choose a tool that’s easy to use with consumer-grade UX. Make their entire travel experience, from booking to coming home, as easy and smooth as possible. Introducing a mobile app is just an added bonus!
• Great inventory – Inventory is not a side note. Make sure the platform you use has every available option you can find online and that the company is committed to adding more inventory
• Travel support – You need travel assistance that’s available 24/7 in your native language so that employees can get help even when the internal admin team is unavailable

2. Assure 24/7 travel support

Here are the requirements to look for in travel support:.

• Available 24/7
• Easy to reach a real human
• Guaranteed follow-up and follow-through
• Native language support
• Fast escalation for big issues

3. Create policies and approval workflows

• Maximum cost of airfare
• Maximum cost per hotel per night
• Minimum amount of days booked in advance
• Hotel star rating
• Flight class allowed

Travel Management: The Ultimate Guide

Approval workflows.

• No approval required for any trip
• Approval required for some trips
• Approval required for every trip

4. Organize and utilize travel spend data

• Cost centers – Does your company use different payment accounts for different geographical regions? How many cost centers does the company have? Make sure that travel spend is getting charged to the right accounts and that you're making accurate expense reports.
• Tags and labels – Beyond cost centers, are there any important filters that the finance team would have to have when viewing travel spending reports? For example, would they like each trip tagged by team or by project? Decide upfront so that the tagging system can be implemented clearly from the get-go.
• Keep all travel in one place – to get accurate travel data, you need to keep all travel in one place—whenever possible. Work with a travel management solution that integrates with providers that matter to your company, such as budget airlines, AirBnb or European train lines. If your company has negotiated hotel rates, you want your corporate solution to be able to book those rates for you, so you don’t lose the travel data by booking directly.

5. Improve collaboration between admin and finance

• Streamlined approvals process – If your approval process requires action from the admin and the finance team, try to make this as seamless as possible.
• Easy access invoices – The finance team needs to grab all invoices quickly so they can reconcile expenses and set clear reimbursement processes. The best way to do this is to use a platform that consolidates travel spend into one monthly invoice.
• Ability to track spend instantly – Consolidate all travel spend into one platform so that they can generate reports on what is being spent, by who, and why (when using tags and labels). Same as with the invoices, determine whether you need to send them a monthly report, or if they want to download it themselves.
• Cost savings on trips – Fixing travel isn’t just about saving time. Many businesses are still using travel booking platforms that were built in the 80s and 90s. This means that they markup the inventory so that the company is paying more than a consumer would! Impress the finance team by reducing travel costs and introducing consumer-grade prices for trips.

6. Reduce your company’s carbon footprint

• Work out your starting point by calculating your company’s travel carbon footprint
• Design a green business travel program, which creates data-driven strategies to increase employee commitment
• Choose economy class
• Reduce your fuel consumption where possible
• Pick low-emission airlines and avoid layovers
• Vet your accommodation for sustainability practices
• Utilize green travel tax breaks

The bottom line: it's time to upgrade your travel management

Let’s bring it all together.

• Choose a smart booking tool – Meet everyone’s needs
• Share the burden of travel support – Don’t try to do this alone
• Set up cost centers and labels – Let the tool reflect the business
• Create policies and approval workflows – Put the policy inside the booking process
• Improve collaboration between admin and finance – Grab invoices and reports

Make business travel simpler. Forever.

• See our platform in action . Trusted by thousands of companies worldwide, TravelPerk makes business travel simpler to manage with more flexibility, full control of spending with easy reporting, and options to offset your carbon footprint.
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The Role of HR in business travel management

• May 16, 2023

In today's global business world, travel has become an essential part of many organizations. Whether it's meeting clients, attending conferences, or visiting branch offices, business travel is crucial to building and maintaining relationships with partners and stakeholders. However, managing business travel can be a complex and time-consuming task, especially for large organizations with many employees traveling frequently. That's where HR comes in - the human resources department plays a critical role in managing business travel for companies. In this blog, we will explore the role of HR in business travel management and why it is essential for the success of an organization.

• Policy Development and Implementation

HR is responsible for creating and enforcing policies related to business travel, including travel expenses, reimbursement, and company travel guidelines. They work with other departments, such as finance and legal, to develop policies that are in line with the company's goals and objectives.

Once policies are created, HR ensures that all employees are aware of them and understand their obligations when traveling for business. HR communicates policies through the company intranet, training programs, and policy manuals. They also provide guidance and support to employees when they have questions about the policies or need help navigating the business travel process.

• Travel Management

HR is also responsible for managing the company's travel program. This includes everything from booking flights and hotels to arranging ground transportation and managing travel expenses. HR works with travel agents, travel management companies, and other vendors to ensure that employees have a seamless travel experience.

• Risk Management

Another important role of HR in business travel management is risk management. HR ensures that employees are aware of the risks associated with business travel and have the necessary resources to manage those risks. They guide travel safety, security, and health-related issues, such as vaccinations and medical insurance.

HR also works with travel vendors to ensure that they meet the company's safety and security requirements. They monitor travel alerts and advisories and provide employees with emergency contact information in case of an emergency while traveling.

• Compliance and Reporting

HR is responsible for ensuring that the company complies with all relevant laws and regulations related to business travel. They ensure that employees are aware of their obligations under the law, such as tax reporting requirements, and guide how to comply with these obligations.

HR also manages travel-related reporting, such as travel expenses and employee travel records. They ensure that travel expenses are accurately reported and that employees are reimbursed in a timely and accurate manner.

• Employee Experience

Finally, HR plays a critical role in ensuring that employees have a positive travel experience. They work to ensure that travel arrangements are comfortable and convenient and that employees have the resources they need to manage any issues that arise during their travel.

HR also seeks feedback from employees on their travel experiences and uses that feedback to improve the company's travel program. One such platform that can help HRs to reduce the time spent on manual tasks and approvals is TrackEx.

Some of the features of this travel and expense management platform are-

• Scan Receipts Effortlessly On-The-Go

2.      Automate Mileage Tracking For Corporate Travel

• Scale and configure the T&E program to increase compliance 3X
• Improve Employee Engagement with Employee Management Program

For additional information, schedule a 90-day free trial or visit TrackEx

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Business Travel Checklist - Policy & Procedures for HR Teams

Hr policy & procedure checklist for employee business travel.

This checklist was originally written in 2021 and was updated on September 6th, 2022 to reflect the current travel landscape.

HR’s checklist for prioritizing people in business travel

As a human resource (HR) professional, you’re acutely aware of the importance of maintaining strong employee relations in the new post-COVID workplace. Corporate culture across all industries has a renewed focus on employee wellness, which extends to corporate travel programs.

In the past, business travel responsibilities traditionally fell squarely on the shoulders of the travel manager, with oversight from finance or procurement. Now, with a heightened focus on traveler wellbeing and risk management, the focus has become more about people .

And that means you’re now a stakeholder.

In a recent Egencia survey of 130 travel managers and others responsible for managed travel, 42 percent said human resources are now involved in defining new requirements for travelers. Many human resource leaders are taking steps to ensure their employees are satisfied with their business travel experiences to influence employee retention.

Download this business travel checklist and guide to learn more about:

• Evolving concerns in business travel and how HR professionals are playing a larger part in creating a great experience
• What travelers need so they can book quickly and within policy
• Travel tips to keep your employees empowered, informed, and supported on the road
• Resources available to help you support travelers throughout the entire business trip

As companies strengthen their business travel programs, traveler safety and wellbeing are emerging as top priorities. Business leaders are relying on HR leaders to identify potential risks and consider employee needs so they can feel confident about their next work trip.

HR’s Role in the Year Ahead

Human Resource professionals are increasingly responsible for workplace safety and security matters, including policy development. Employees should only have to worry about their business meetings and not be stressed about any last-minute travel emergencies. Any concerns with visas, travel documents, vaccinations, and corporate credit cards should be handled in a robust travel policy that is built into your corporate booking tool.

For business travelers that are interested in how to reduce stress with a business trip packing list check out 4 tips to balance personal wellness with business travel. These hacks include everything from rethinking your carry-on bag to the benefits of not packing an extra blazer.

Download the checklist.

Recommended for you.

The role of HR in travel and expense management

In this Article

The human resource department forms the administrative core of any company. The more efficient and productive the HR team is, the happier they can keep the company’s employees. With people management being their main focus, it is only right organizations do whatever it takes to make other processes simpler for them. Expense management is one such process. 

44% of companies agree that HR integrations are a must for expense management tools. An expense management software can not only make expense reimbursement cycles faster but also ensure HR and payroll teams are benefited from it and they can use the travel and expense analytics to make smart and strategic decisions.

How Automated Expense Management Helps the HR Perform Better

Expense reimbursements are an integral part of human resources and payroll. It is up to the HR to reimburse employees on time, ensure there are no obstacles hindering employee satisfaction, and help the staff stay motivated at all times. 

An expense management solution can achieve all these things just by offering modern employees an effortless way for receipt management , expense reporting , and expense tracking.

Reimburse your employees faster

HR executives must have had employees remind them about reimbursements that are due. In fact, 20% of companies have claimed lengthy reimbursement times are a problem with expense management. 

Expense reporting software provides a mechanism to make the entire process faster by reducing the time spent on manual tasks. By completely automating the reimbursement procedure, there is no need for manual data entry, and time taken for approvals is drastically reduced with the help of email alerts. 

Regardless of whether it is business mileage or per diems, every expense can be recorded according to the company’s travel and expense (T&E) policies . With all the necessary documents and a digital trail of expenses under one platform, employees can send in expense claims quickly and HR teams can assure lightening fast reimbursements.

SUGGESTED READ:  Can web-based expense management reduce reimbursement time?

Mobile reporting for modern employees

The idea of attending to administrative work at any time and any place with just the use of one device makes automated expense management tools all the more desirable. 

Mobile apps enable users to take pictures of paper bills as proof of documents. Managers are alerted about newly recorded expenses and smart approval workflows see to that all claims are approved and with the help of real-time policy checks , fraud is detected instantly. Not only is expense tracking easier, but with one-click expense reports containing the breakdown of spend and supporting proof, there is no hassle in submissions and HR teams can view these reports in real-time.

SUGGESTED READ:  Five ways to make expense reporting easier for employees

Paperless expense management process

Manual processes involve a lot of paperwork and only result in tons of data entry, a large investment of time, and require careful maintenance of records. All this with no guarantee that the process will be error-free. 

An automated expense management system can seamlessly integrate with HRM modules. Data on salary reimbursements, information on cash advances & a number of approved claims can flow to HR teams. This ensures that there are no errors in between, and employees get accurately reimbursed on time. The process completely avoids the need for making copies and re-scanning documents multiple times. Furthermore, employee records are up to date at all times.

Get better deals for employees

Employee satisfaction and happiness is an important inclusion in HR’s list of duties . One way of ensuring your employees are happy is to help them save money in any way possible. 

Expense analytics help HR teams gain an insight into how much money is being spent on food, travel, and other categories. This way the company can negotiate discounts with the most preferred vendors and make good deals to benefit the staff. Creating these benefits for employees in the form of food coupons, membership cards, etc helps motivate employees to perform better and also helps them save. In addition, the company can cut costs by negotiating vendor discounts on business expenses.

SUGGESTED READ:  Balancing expense policy compliance and happy employees

Make payroll more efficient

Thanks to big data, information collected through the software can be assimilated and compiled into analytical reports . With trends and statistics on the kind of expenses being recorded and the size of these expenses, HR teams can gain a clear picture of the behavior patterns of employees. This will further help them make decisions on whether or not to include certain expenditures as a part of employee salary structures. 

For example, if most employees are claiming cellular bills every month, the organization can increase the cellphone reimbursement allowance as a part of the salary. This will further help employees reduce their tax liabilities.

The bottom line

In addition to the above benefits, travel and expense management software are easy to use. New employees need not be trained to create and report their business expenses. It is as simple as making an account and they can start tracking and recording spend in real-time. 

As per certain market estimates, travel and expense management is the second most difficult cost to handle and monitor. In a Wakefield Research survey, 

“73% of employees said they were likely to look for a new employer if reimbursement cycles were constantly slow.”

Thus, it is vital to have a means by which employees are not struggling to make expense reports and organizations are able to sustain their workforce and keep them satisfied. Human resource teams work very hard to recruit worthy candidates and maintain employee life-cycle. A fully automated solution can help employees claim their money back faster and help cement a strong relationship between HR teams and the staff. Want to make your HR team more efficient?

‍ Schedule a demo with us today to see how Fyle works!

Mohana Madhurakavi

Mohana Madhurakavi is the originator and writer of this blog post.

The Role of HR in Travel and Expense Management I T&E I

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Human Resource Management in Tourism

• Living reference work entry
• First Online: 15 October 2023
• Cite this living reference work entry

• Deniz Kucukusta 3  

Management of employees has always been an important aspect of running a company or business. The consideration of management of personnel started with recruitment, record keeping, payroll, and basic training back in the 1920s, evolving today into the backbone of a successful business.

The tourism industry, as one of the most labor-intensive industries, requires employees with different skills and levels (Baum 2019 ). Human resources management evolved to have functional and strategic roles by the early 1980s, and since then, it has helped organizations not only to manage day-to-day activities but also to support the strategic development of companies (Park and Sturman 2014 ).

Nature of the Industry

Human resources management for the tourism industry has critical importance as hospitality and tourism companies operate in ever-changing business environments which are quite sensitive to socioeconomic and socio-political influences. The employees make significant differences in a company’s...

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Barron, P. 2008. Education and talent management: Implications for the hospitality industry. International Journal of Contemporary Hospitality Management 20: 730–742.

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Baum, T. 2019. Hospitality employment 2033: A backcasting perspective. International Journal of Hospitality Management 76: 45–52.

Cleveland, J., J. O’Neill, J. Himelright, M. Harrison, A. Crouter, and R. Drago. 2007. Work and family issues in the hospitality industry: Perspectives of entrants, managers, and spouses. Journal of Hospitality and Tourism Research 31: 275–298.

Davidson, M., N. Timo, and Y. Wang. 2010a. How much does labor turnover cost? A study of four and five star hotels. International Journal of Contemporary Hospitality Management 22: 451–466.

Davidson, M., R. McPhail, and S. Barry. 2010b. Hospitality HRM: Past, present, and the future. International Journal of Contemporary Hospitality Management 23: 498–516.

Ford, R., M. Sturman, and C. Heaton. 2012. Managing quality Service in Hospitality: How organizations achieve excellence in guest experience . Clifton Park: Delmar.

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Guerrier, Y. 2013. Hospitality management. Key concepts in hospitality management . London: Sage Publications.

Kucukusta, D. 2017. Local, national or international strategies for talent management. In Talent management in hospitality and tourism , ed. S. Horner, 213–232. Oxford: Goodfellow.

Lee-Ross, D., and J. Pryce. 2010. Human resources and tourism: Skills, culture, and industry . Bristol: Channel View.

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Park, S., and M. Sturman. 2014. Human resource management. In Encyclopedia of tourism , ed. J. Jafari and H. Xiao, 441–444. Cham: Springer.

Stutts, A. T. (2013). Hospitality as an occupation. In Hospitality management education , ed. K. S. Chon, C. W. Barrows, R. H. Bosselman. New York, NY: Routledge.

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The Hong Kong Polytechnic University, Hong Kong, China

Deniz Kucukusta

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Correspondence to Deniz Kucukusta .

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School of Hospitality Leadership, University of Wisconsin-Stout, Menomonie, WI, USA

Jafar Jafari

School of Hotel and Tourism Management, The Hong Kong Polytechnic University, Hong Kong, Hong Kong

Honggen Xiao

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Department of Geography and Environmental Studies, University of Haifa, Haifa, Israel

Yoel Mansfeld

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Kucukusta, D. (2023). Human Resource Management in Tourism. In: Jafari, J., Xiao, H. (eds) Encyclopedia of Tourism. Springer, Cham. https://doi.org/10.1007/978-3-319-01669-6_919-1

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DOI : https://doi.org/10.1007/978-3-319-01669-6_919-1

Received : 24 November 2022

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Published : 15 October 2023

Publisher Name : Springer, Cham

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Travel Management with Digital HRMS: Features of an Automated System for Managing Business Travel Requests

• Added: 30 Jul 2020
• Author: T/DG Admin
• Tags: business travel , travel & expenses , travel and expense , Travel management
• Views: 2133
• Provision for employees to raise travel requests on the travel management software
• Transparent monitoring of travel requests with ease
• Quick sorting of existing requests
• Provision to define travel types, purpose and date
• Provision to view a list of travel requests and their status  on the travel management software
• Provision to raise requests for the team
• Quick and detailed reports on the travel requests of employees

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Automation In Travel Management For Human Resources Team

Home » B2B » Automation In Travel Management For Human Resources Team

Employee management is the most challenging and crucial aspect of any organization. The HR department maintains and updates the employee database, besides performing several roles to ensure employees are happy and productive. Automated travel management for human resources is eased the administrative burden and improves its effectiveness.

HR can access diverse information from corporate travel and expense software to realign strategies for greater employee satisfaction. Travel and expense management solutions help HR fulfill the organization’s duty of care obligations, ensuring employee safety. Keep reading to learn the effectiveness of online travel management for human resources.

How automated management assists the HR perform better

Travel expense reimbursement is a primary responsibility of accounts, payroll, and HR departments. HR is accountable for timely expense reimbursements to facilitate the business travel activity of the organization. Quicker expense reimbursements boost employee morale and their involvement in business travel.

A SaaS-based travel and expense management platform helps HR achieve speed and accuracy in expense reimbursement. It boosts the role of HR in business travel. Employees can access the platform through an app to submit expense statements from any location. The software platform allows instant scanning and uploading of receipts to streamline receipt management.

1. Enhances the effectiveness of payroll

The role of HR in travel and expense management is crucial as it aligns payroll with business travel through automation. Automated travel and expense management systems help HR teams generate several types of data analytics. These help gain meaningful insights into the expense trends and the behavior of employees. Companies can change the salary structures and allowances of particular employees by analyzing expense trends.

Must Read: Top 9 Corporate Travel Expense Tracking Apps And Platforms

2. Eliminates the burden of paperwork for smart data storage

Expense report submission generates volumes of paper data if employees have to submit paper reports. Maintaining and analyzing the data can be a nightmare, besides the possibility of human errors. Digital expense reports eliminate manual processes and facilitate data storage. Online travel and expense management platforms support analytics and record of receipts in the soft format.

Automated travel management for human resources can easily integrate with the HR platform and improve the flow of information, such as expense and salary reimbursements, advances, and claims to boost the speed and accuracy of remittances. The process assures anytime access to updated data. Automated expense and travel management improve the efficiency of HR staff by reducing the stress of maintaining and analyzing the ever-growing data.

3. Greater productivity of HR and business travelers

The role of HR in business travel and expense management allows HR and business travelers to focus on core job functions for higher productivity. Online expense management solutions streamline the claims and reimbursement process. Employees can get a clearer idea about the status of their expense claims through the app. Timely expense reimbursement boosts the morale of road warriors.

4. Ensures cost savings with expense analytics

The ultimate aim of the HR department is to enhance the travel experience through better deals for their preferred travel suppliers. HR teams get in-depth information about expense trends and analytics to win profitable deals to ensure employee happiness. Travel managers can negotiate with travel agents to seek employee benefits like membership cards, discount coupons, lounge access, and seat upgrades. These additional perks are necessary to keep business travelers happy and productive.

5. Enables seamless access to policies

HR communicates multiple policies to employees, such as HR and corporate travel policies. Automated travel and expense management solution like Paxes enables employees round-the-clock access to these policies for greater compliance. Employees can access and download different policies and forms for reference from any location, as the SaaS-based solution provides smooth online accessibility through a laptop or smartphone.

6. Eliminates approval delays

Approval delays can hamper the smooth functioning of business travel and expense workflows, causing displeasure among employees. Automating travel management for human resources addresses complexities and delays in approval processes. Instant online approvals are essential for business travelers to make last-minute itinerary changes because of unforeseen events.

HR can set specific approval recommendations for various employee levels. Automated travel and expense management platform allows the setting up of approval requirements to enable business travelers to know their travel options.

Business travel is an essential aspect of a company’s growth and expansion. Understanding the role of hr in business travel and expense management is crucial to streamline the process and to enhance the employee experience. Automating travel and expense management empowers HR with the right tools for compliance with travel policy and duty of care. SaaS-based travel management solutions such as Paxes are user-friendly and easy to deploy. These help real-time expense tracking and analytics for the improvement of travel policy and cost efficiency of business travel.

Travel Management For Human Resources FAQs

How does automated travel and expense management eliminate reporting errors.

Automated travel management avoids the use of manual processes that are prone to errors for error-free reporting.

What are the main challenges of travel and expense management?

Delay in approvals and reimbursement, travel policy deviations, and delays in reporting are a few challenges of travel and expense management.

How does an automated travel and expense management platform help new employees?

New employees can easily learn to create and submit expense reports using a smartphone app. They can understand travel policy guidelines of a company through the online app faster.

What are a few elements of corporate travel policy?

A corporate travel policy provides guidelines about a minimum number of days to book travel in advance, maximum airfare and hotel tariff, and permissible flight class.

How does an automated expense platform benefit organizations?

HR can capture real-time travel spending besides generating helpful analytics. Employees need not spend hours filling out manual expense reports, as online expense management solution helps instant expense report submission with no errors. It also expedites the reimbursement process.

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

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travel management

Travel management for human resources.

With people at the heart of their role, we cater to human resource managers and departments to guarantee the highest level of safety for employees while travelling.

While we at Beyond Business Travel aim to ensure quality travel at a cost-effective price – safety, security and policies are also at the forefront. We understand that your employees are the most valuable asset to your company. That’s why we have made it our focus to help you fulfil your duty of care responsibilities by developing procedures and escalation measures so that your people are fully protected. 

With traveller tracking, we can also help HR managers stay informed about their employees when they are travelling. This useful feature enables you to see where your people are at all times, and contact them instantly if necessary. 

Get in touch with Beyond

Talk with one of our expert travel consultants and find out how we can transform the way your business travels

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Use travel and expenditure analysis for effective and strategic planning

The Travel Management Module offers insight into how much food, travel, car rental and other areas are involved. With this information, the Human Resources Department can negotiate discounts with top sellers and make good deals for the benefit of workers. Creating these incentives for workers in the form of meal vouchers, membership cards helps inspire employees to thrive and also reduces company expenses.

Easy Employee Travel Planning

Your employees may need to travel for meetings, presentations, audits to strengthen connections with your suppliers and customers. Employees can schedule travel with Cosmo-hr and share it with their managers. Thanks to the approval processes, all travels are planned with the approval of the respective units.

Make Transparent Employee Travel Processes

It provides transparency on planned travel with transportation, accommodation, travel advances, car rental options and price information. Accommodation, flight or rental details of workers and the costs incurred during the travel process are visible on the system, making it easier for decision-making mechanisms to be accepted.

What can Cosmo-Hr do for you?

We're working for to achieve great things., self service.

Employees can update personal details and reduce the workload of your HR

Task & Time Tracking

Create assignments for your clients or projects and delegate them to the teams

Fleet Reservation

Intelligent fleet management that digitizes the company's vehicle pool operations

Employee Documents

Build as many legal and qualitative documents as you want

Track time spent in real time on your projects and tasks to improvement

Travel Management

For effective and strategic planning, use travel and expenditure analysis.

Turn recruitment to the full advantage of your company hiring process

Asset Management

Keep track of the date of issuance and recovery of the fixtures.

Expense Management

Enable on-site personnel to submit, log, process and reimburse costs.

Performance

Determine high performance by assessing the performance of the employees.

Dynamics365 BC

Cosmo-hr human resources solution works integrated with D365 Business Central

Leave Management

Define various forms of leave and set the rules for your employees' leave requests.

Salary Advances

Employee can easily request an advance payment, pay the advances quickly

Training Management

Cosmo HR-Training Management to Improve the Skills of Your Employees

Keep in touch with us

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Want to continue the conversation?

Your company can be set up within days. We help with all the paperwork.

The capital of Japan?

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We are Acteon

We create opportunities for businesses & people.

“ACTEON – Human Energy” is a Moscow based Boutique Recruitment Operation focused on Russia and the CIS. Acteon excels in providing complete  recruitment, staffing, EOR, payroll and outsourcing solutions  to global and local blue chip companies seeking to drive growth across these strategic regions.

Retail and Luxury

Agatha Paris, Dior, Gucci, Pianegonda, Longchamp, Bulgari, LPI, Etam, Tag Heuer

Auchan, Decathlon, Maped, Loreal

Health-Care

Doctor Reddy’s, Sanofi Aventis, Agfa Health Care

Oil & Gas, Mining

Exterran, Ferrexpo, MOL, Serimax

Amdocs, Aveva, Celltick, Defi, Hearst, Mail.ru, Vistagy, Riot Games, Roblox, Bigswitch, Twitch, Rucqus, Comverse

Construction

Algeco, Bouygues Construction, DTP Terrassement, Freyssinet, Vinci, Wirquin, Valode et Pistre, Entrepose

 Faurecia, Federal Mogul, Norauto, MAN, Pirelli, Sogefi, PPG

Engineering

3S Photovoltaic, Alstom, Avery Dennison, Diosna, EDF, Legrand, Rademaker, Safran, VMI

 Accor, Les Houches, Swissôtel, Papa john’s, Booking.com

Agro-industry

Gaming & it.

 Vistagy, Riot Games, Roblox, Bigswitch, Twitch, Rucqus, Comverse

Connecting People for over 23 Years

Matches made, where we come from.

Recruitment international standards are brought to CIS countries emmerging markets

Contractors

Launch Contractors operations in the Energy sector in Russia

Cross-border

Development of cross-border outsourcing, payrolling and HR services

Merging and rebranding recruitment, outsourcing and other HR operations to Acteon

Flying Team

Launching new concept of «Flying Team» pool of Travel Retail Sales Consultants

Ongoing…

Pioneering recruitment operations start in Russia, Ukraine & CIS

Richard has been working in Russia and CIS since 1996. He pioneered Recruiting Industry in the region, using the best Western Business Standards. In 2008, he founded Acteon, a Boutique Recruitment Operation.

Richard Gaulier

Founder - Senior Consultant

Anna Kozharskaya

Irina Kutsenko

Coordinator

Viktoria Leonova

Vadim Pakhotinskikh

Operations Manager

Export Manager – Electronics Manufacturing / Indian market

Engineering , Position currently active

Chief Accountant in a Fashion Retail Company

Audit, Accounting, Taxes , Position currently active , Retail

Contract Manager

Legal , Position currently active , Retail

Finance Manager in a Premium Fashion Retail Company

Position currently active , Retail

Retail Sales Consultants in Dubai

Luxury , Position currently active , Retail