construction site visit report for students

25+ SAMPLE Construction Site Visit Report in MS Word

Construction site visit report in ms word, 25+ sample construction site visit report, definition:, a deep dive into on-ground realities:, understanding the purpose and significance of the report:, key components to include in the report:, effective practices for drafting a comprehensive report:, the impact of a well-constructed site visit report:, why is a site visit report crucial for construction management, how frequently should site visits and corresponding reports be conducted, can site visit reports help identify construction quality issues, what tools and technology can be used to generate site visit reports, how are equipment and material inventories documented in a site visit report, when reports assist in budget monitoring and financial planning.

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Purpose of the report:.

• Documentation: The report creates a recorded snapshot of the project’s status at a specific time, capturing details that can be referred back to if questions arise in the future.
• Communication: It serves as a structured communication tool, ensuring all relevant parties—be it site supervisors, project managers, stakeholders, or clients—are informed about the site’s present conditions and any observed issues.
• Quality Control: By highlighting discrepancies, deviations, or quality lapses, the report aids in maintaining the desired quality standards of the project.
• Safety Assurance: The report emphasizes safety protocols and identifies potential safety hazards, ensuring that workers’ safety remains a top priority and regulatory standards are met.
• Issue Identification and Resolution: Anomalies, bottlenecks, or concerns noted in the report can be promptly addressed, reducing potential downtime or project delays.
• Feedback and Recommendations: The report provides a platform for inspectors or visitors to offer feedback or suggestions, potentially improving project processes or outcomes.

Significance of the Report:

• Accountability: It fosters a sense of responsibility among the construction team, knowing that regular site visits will capture the real-time status and any deviations.
• Historical Record: Over time, these reports collectively serve as a history of the project’s evolution, documenting its journey from inception to completion.
• Stakeholder Confidence: Regular and transparent reporting assures stakeholders of the project’s direction and health, nurturing trust and confidence in the executing team.
• Risk Mitigation: By identifying and documenting risks early, the report aids in timely risk management, preventing potential financial or reputational damages.
• Benchmarking: The insights drawn from these reports can be used for performance benchmarking, measuring project progress against set standards or past projects.

Report Header:

• Project Name: The title or identifier of the construction project.
• Date of Visit: When the site inspection took place.
• Report Number: A unique identifier or sequence number for the report, especially if reports are frequent.

Visitor Details:

• Name: Who conducted the site visit.
• Title/Position: The visitor’s role or designation.
• Company/Affiliation: Which organization the visitor represents.

Site Details:

• Location: Address or description of the construction site.
• Project Manager/Supervisor: The person in charge on the site.
• Project Phase: Current stage of the construction project (e.g., foundation, framing, finishing).

Work Progress:

• Completed Tasks: Activities that have been finalized since the last report or visit.
• Ongoing Tasks: Current activities on-site.
• Planned Tasks: Upcoming work scheduled for the next period.

Safety Observations:

• Compliance: Noting adherence to safety protocols and standards.
• Incidents/Accidents: Any accidents or near-misses that have occurred.
• Safety Concerns: Potential hazards or unsafe practices observed.

Equipment and Material:

• Usage: A list of equipment and machinery in use.
• Condition: Noting any malfunctioning or damaged equipment.
• Material Stock: Observation of material inventory, highlighting shortages or surpluses.

Labor/Staff:

• Attendance: Number of workers present during the visit.
• Performance: General observations on work quality and efficiency.
• Training/Competence: Notes on any observed skill gaps or training needs.

Pre-Visit Preparation:

Standardized format:, active observations:, detailed and clear descriptions:, visual documentation:, avoid jargon:, be objective and neutral:, highlight critical issues:, confidentiality and access control:, review and proofread:, feedback and continuous improvement:, guided decision-making:, enhanced accountability:, safety assurance:, efficient resource management:, stakeholder confidence:, dispute prevention and resolution:, continuous improvement:, historical record and benchmarking:, share this post on your network, file formats, word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates, you may also like these articles, 12+ sample construction daily report in ms word | pdf.

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Free Site Analysis Checklist

Every design project begins with site analysis … start it with confidence for free!

Site Visit Analysis and Report: How to conduct and evaluate your first architecture site visit

• Updated: January 2, 2024

Here we will cover everything you need to know about of how to approach your first site visit analysis for a new project, what to do when physically there, and how to eventuate and summarize the information you collect.

However before visiting for the first time we highly recommend that you carry out desktop study beforehand, as this will provide an important initial understanding of the site and generate far better results and more refined questions once there.

The desktop study will also help to identify the important items of equipment that you will need to take with you to make your trip as successful as possible. …these are mentioned below but may include a: 

• Site map (very important)
• Tape measure
• Laser distance meter

…more essential architects items here

Conducting an architecture site visit analysis

A site visit analysis is a comprehensive report that summarizes the findings of a physical inspection of a potential development site. It includes information on the site’s physical characteristics, location, surrounding area, demographic information, environmental impact, zoning regulations, traffic flow, and recommendations for development.

The report synthesizes all gathered information to provide a comprehensive understanding of the site and its potential.

What to look for?

Once there, there are a whole number of important areas and items that need to be studied and recorded, some of which would have already been identified during your desktop study, but as a starting point we’ve produced the below list of all the key areas:

We suggest that you take these with you and tick them off as they are found, so not to miss anything.

• Entrance and access points (both pedestrian and vehicle)
• Security (gates, surveillance)
• Travelling to the site (road types and suitability, safety, public transport)
• Boundary treatment (fencing, vegetation, land form, water)
• Extent of boundary (does it match the survey/OS map)
• Circulation (existing travel routes within the site)
• Noise levels (quiet and loud areas)
• Services (electric, gas, water, sewage)
• Existing buildings (condition? Relevant? Protected?)
• Existing landscape features (condition? Relevant? Protected?)
• Neighbouring buildings (local vernacular, protected?)
• Views in and out of the site (areas to screen off and areas to draw attention to)
• Tree’s and vegetation (protected and rare species)
• Ecology (any areas likely to be home to protected species)
• Orientation (sun and wind paths)
• Light levels (areas in direct sunlight, shaded areas, dappled light)
• Accessibility (disability access)
• Surrounding context (historical, heritage, conservation area, SSSI, AONB)
• Existing materials in and around the site
• Topography (site levels)
• Flood level (is it likely to flood)
• Soil and ground conditions (types and suitability)
• Existing legal agreements (where are the rights of way, covenants)
• Hazards (Electricity lines, Drainage, Telephone lines, Sub-stations)

We provide a site analysis checklist here covering all of the above that’s free to download.

Where to start

You want to begin documenting your visit as soon as you arrive, as the approach and entrance to your site are just as important as the site itself. If you’re desktop study didn’t highlight the possible routes and methods of transport to and from the site, then this needs to be recorded also.

Documenting your first impressions is vitally important, ask yourself; what do you see as you enter the site? what do you hear? what do you feel? (…what senses are the first to be triggered), you will only get one chance to do this properly and so you need to make it count!

…and don’t forget to include the location of the elements you record, when noting it down on your site map or survey. By the end of your visit, you should barley be able to read whats under all your notes …write down everything!

Moving on from first impressions, you should plan to walk around the site as least twice (as a minimum) to ensure that nothing is missed, so leave enough time to make a least two loops, noting down and photographing everything that you feel is relevant, no matter how small.

…there’s nothing worse than getting back to the studio and realizing you forgot to document something.

We like to use the check list supplied above and:

• Firstly walk around the site whilst annotating a site plan
• Secondly with a camera …photographing everything
• and thirdly with both …just in case something has been missed

This way we can focus on one task at a time, helping to ensure we gather everything we need.

In terms of a camera, and depending on your budget we suggest looking one these three options (but a phone is just as good):

• Sony DSCW800 Digital Compact Camera
• Sony DSCWX350 Digital Compact Camera
• Canon EOS 1300D DSLR Camera

It can be difficult to identify certain elements, and some may only be noticeable from a professional survey, such as underground services and precise spot levels. But approximations of such locations and heights are a good start and can serve as a reminder for further investigation.

If accessible you can of course take your own measurements and so this is where a tape measure and/or distance meter will come in handy.

Try one of these:

–  Tape measure

– Laser distance meter

What to take with you

Firstly look at the weather, you wont have a good time if your not dressed appropriately, and this applies to protecting your notes and equipment as well as yourself.

…a simple quick check, can make or break a visit, arranging to go on sunny day will also give you the best site photographs, which could also be used in future CGI’s and presentation material. 

If the site is derelict, or has potentially dangerous or hazardous elements, it is likely that you will require personal protection equipment (otherwise known as PPE) so make sure this is organised before setting off.

As a minimum you want to take with you a camera, a pen and an OS map. Google Maps can provide a temporary (though very basic) version, but a much preferred scaled version that can normally be obtained through your university or practice via such companies as:

• Digimap – digimap.edina.ac.uk
• Xero CAD – xerocad.co.uk
• CAD Mapper – cadm a pper.com (free account available)

As mentioned, you will want to make notes, and record everything you observe, experience and hear all over this map. So print out a couple of copies at a usable and convenient size.

A camera is essential in documenting the site, and the pictures taken during your visit are likely to be used on a daily basis throughout your project. So once again make sure you document and record everything.

Pictures should be taken from all distances, close zoomed-in sections of materials and textures along with shots of the site from a distance to include the area as a whole and within its context.

Note pads are important for obvious reasons, we prefer an A5 sized pad, as this is much easier to carry and hold than an A4 one.

Tape measures can be useful, but we never go on a site visit without a distance meter.

…and lastly if you’re visiting on your own, don’t forget to tell someone where you’ll be and take your phone with a charged battery.

Our site visit equipment check list looks something like this:

• Weather check
• Print out our “what to look for” checklist
• Site map (at least 2 copies)
• PPE equipment
• Scale ruler

If you are interested in trying our architecture site analysis symbols for your own site analysis recordings and presentation, then head over to our shop ( Here ).

FAQ’s about site visit analysis

What is included in a site analysis.

As discussed above, site analysis typically includes the following elements:

• Site location and context: Understanding the location of the site in relation to the surrounding area, including climate, topography, neighboring buildings, and accessibility.
• Physical characteristics: Examining the site’s physical features, such as its size, shape, soil type, vegetation, and water sources.
• Utilities and infrastructure: Assessing the availability of utilities such as electricity, water, gas, and sewer, as well as the infrastructure, such as roads and transportation.
• Environmental considerations: Analyzing the site’s potential environmental impact and assessing any potential hazards, such as flooding or soil stability.
• Zoning and land-use regulations: Reviewing the local zoning and land-use regulations to determine the types of uses and development allowed on the site.
• Cultural and historical context: Examining the cultural and historical significance of the site and its surrounding area.
• Demographic information: Analyzing the demographic information of the surrounding area, including population, income, and age.
• Traffic and pedestrian flow: Studying the flow of vehicular and pedestrian traffic in the area to understand the impact on the site.

This information is used to inform the design of a building or development project, taking into account the unique characteristics and constraints of the site.

What are the steps of site analysis?

including the above, the steps involved in conducting a site analysis report typically include:

• Data Collection: Gather data and information about the site, including maps, aerial photos, zoning regulations, environmental reports, and other relevant documents.
• Site Observations: Conduct a site visit to observe and document the site’s physical and environmental conditions, such as topography, vegetation, water sources, and neighboring buildings.
• Context Analysis: Analyze the site’s location and context, including its surrounding area, access to transportation, and cultural and historical significance.
• Demographic Analysis: Study the demographic information of the surrounding area, including population, income, and age, to understand the potential market for the development project.
• Traffic and Pedestrian Flow Analysis: Study the flow of vehicular and pedestrian traffic in the area to understand the impact on the site.
• Synthesis: Synthesize the information gathered in the previous steps to develop a comprehensive understanding of the site and its potential.
• Recommendations: Based on the analysis, make recommendations for the development of the site, taking into account the unique characteristics and constraints of the site.

These steps help architects and planners to gain a deeper understanding of the site and to make informed decisions about the design and development of a building or project.

Every design project begins with site analysis … start it with confidence for free!.

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How to Write a Visit Report

Last Updated: March 30, 2024 References

This article was co-authored by Madison Boehm . Madison Boehm is a Business Advisor and the Co-Founder of Jaxson Maximus, a men’s salon and custom clothiers based in southern Florida. She specializes in business development, operations, and finance. Additionally, she has experience in the salon, clothing, and retail sectors. Madison holds a BBA in Entrepreneurship and Marketing from The University of Houston. This article has been viewed 654,479 times.

Whether you’re a student or a professional, a visit report helps you document the procedures and processes at an industrial or corporate location. These reports are fairly straightforward. Describe the site first and explain what you did while you were there. If required, reflect on what you learned during your visit. No additional research or information is needed.

Writing a Visit Report

Explain the site's purpose, operations, and what happened during the visit. Identify the site's strengths and weaknesses, along with your recommendations for improvement. Include relevant photos or diagrams to supplement your report.

Describing the Site

• Reports are usually only 2-3 pages long, but in some cases, these reports may be much longer.
• In some cases, you may be asked to give recommendations or opinions about the site. In other cases, you will be asked only to describe the site.
• Ask your boss or instructor for models of other visit reports. If you can't get a model, look up samples online.

• If you visited a factory, explain what it is producing and what equipment it uses.
• If you visited a construction site, describe what is being constructed and how far along the construction is. You should also describe the terrain of the site and the layout.
• If you’re visiting a business, describe what the business does. State which department or part of the business you visited.
• If you’re visiting a school, identify which grades they teach. Note how many students attend the school. Name the teachers whose classes you observed.

• Who did you talk to? What did they tell you?
• What did you see at the site?
• What events took place? Did you attend a seminar, Q&A session, or interview?
• Did you see any demonstrations of equipment or techniques?

• For example, at a car factory, describe whether the cars are made by robots or humans. Describe each step of the assembly line.
• If you're visiting a business, talk about different departments within the business. Describe their corporate structure and identify what programs they use to conduct their business.

Reflecting on Your Visit

• Is there something you didn’t realize before that you learned while at the site?
• Who at the site provided helpful information?
• What was your favorite part of the visit and why?

• For example, you might state that the factory uses the latest technology but point out that employees need more training to work with the new equipment.
• If there was anything important left out of the visit, state what it was. For example, maybe you were hoping to see the main factory floor or to talk to the manager.

• Tailor your recommendations to the organization or institution that owns the site. What is practical and reasonable for them to do to improve their site?
• Be specific. Don’t just say they need to improve infrastructure. State what type of equipment they need or give advice on how to improve employee morale.

Formatting Your Report

• If you are following a certain style guideline, like APA or Chicago style, make sure to format the title page according to the rules of the handbook.

• Don’t just say “the visit was interesting” or “I was bored.” Be specific when describing what you learned or saw.

Sample Visit Report

Community Q&A

You Might Also Like

• ↑ http://services.unimelb.edu.au/__data/assets/pdf_file/0010/471286/Site_Reports_for_Engineers_Update_051112.pdf
• ↑ https://www.examples.com/business/visit-report.html
• ↑ https://www.thepensters.com/blog/industrial-visit-report-writing/
• ↑ https://eclass.aueb.gr/modules/document/file.php/ME342/Report%20Drafting.pdf

About This Article

To write a visit report, start by including a general introduction that tells your audience where and when you visited, who your contact was, and how you got there. Once you have the introduction written out, take 1 to 2 paragraphs to describe the purpose of the site you visited, including details like the size and layout. If you visited a business, talk about what the business does and describe any specific departments you went to. Then, summarize what happened during your visit in chronological order. Make sure to include people you met and what they told you. Toward the end of your report, reflect on your visit by identifying any strengths and weaknesses in how the site operates and provide any recommendations for improvement. For more help, including how to format your report, read on! Did this summary help you? Yes No

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Guide to Construction Site Visits

Resource Names:

• A Guide to Organising a Construction Site Visit
• A Site Visit Workbook
• Site Visit Arrangement Sheet (editable)

Resource Descriptor:

These resources provide a range of information, advice and guidance including a workbook, checklists, FAQ to support employers hosting a construction site visit and those who are intending to visit a construction site.

Resource Aims:

The information and advice in the guide aims to help both parties in the planning stages and on the day of the site visit to ensure that it is both meaningful and successful.  

Any parties who may be organising a construction site visit including:

• Education & Learning Providers
• Jobcentre Plus

Further Information:

Please see the Resource Cover sheet which provides an overview of the resource.

Download all documents for Guide to Construction Site Visits

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Report Templates

18+ site visit report templates.

There may come a time when you are tasked with visiting a particular industrial site to assess and gather as much information as you can regarding its operation, architecture, procedure, observation, management, safety, engineering, property, and current state. Should that happen, then what you will want to make after the technical assessment would be a site visit report . A field visitation or  visit report is suitable for a contractor service, civil engineering, HR management, IT development, hospital visit, internship program sample, and much more. This article will teach you all that you need to know to make one using Apple Pages Format, MS Excel Formats , and other platforms.

6 Steps for Creating a Site Visit Report

Step 1: start with the general information, step 2: define the site and its purpose, step 3: explain the sequence of events, step 4: summarize the site operations, step 5: identify the site’s strengths and weaknesses, step 6: make your conclusion and provide suggestions, 9+ site visit report templates, 1. free site visit report template.

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2. Site Visit Report Format Template

3. Site Visit Report Format For Construction Site

4. Site Visit Report Template Word

5. Project Site Visit Report Format

6. IT Site Visit Report Template

7. Site Visit Summary Report Template

8. Site Visit Report Example

9. Site Visit Report Sample

10. How To Write A Site Visit Report

11. Technical Site Visit Report Template

12. Visit Report Format

13. Security Site Visit Report Template

14. Site Visit Report Sample PDF

15. Contractor Observation Site Work Visit Report Template

• Editable PDF

16. Site Visit Report Format For Engineers

17. Free Field Visit Report Format In Word

18. Free Industrial Property Supplier Site Visit Report

19. Free Project Client Site Visit Report in PDF Format

More in Report Templates

Project site visit report template, hospital site visit report template, it site visit report template, technical site visit report template, sales site visit report template, hotel site visit report template, security site visit report template, job site visit report template, customer site visit report template, consultant site visit report template.

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8 Reasons Why Site Visits Are The Best Learning Experience

Whether you are just starting out in the field of architecture or an architect with 40 years of experience, site visits play a central role to our professional development. Most of the times, site visits take place during the construction phase of a project. It is during this stage where a team of multidisciplinary professionals physically get together to realize things previously drawn on paper in real, three-dimensional space. This long and complex process inevitably presents a series of challenges, but precisely so, it offers unique learning opportunities for architects , designers , and everyone else involved. From gaining professional knowledge to developing important life skills, here are eight reasons why site visits are the best learning experience:

1. Site visits allow for an authentic and accurate experience of the space.

While we may think we know a space or building inside out from all the overtime put into drawing plans, elevations, and sections, not to mention creating photorealistic renderings, site visits might prove that the actual space turns out looking and feeling a lot different from what we had envisioned. Physical factors such as time of day, temperature, and human traffic all affect our perception of a space or building, but the effects of these can never be conveyed sufficiently through mere two-dimensional drawings and it is by being on-site that we experience these factors at work and get an accurate understanding of the space.

2. Sometimes, site visits before the design phase of a project is crucial in helping us understand the local culture of a place.

When a project is located in a place unfamiliar to us, a site visit not only allows us to conduct site analysis, but also exposes us to the local way of life and the unique culture of the place. No amount of research in the office can beat being on-site and being physically and psychologically immersed within the environment. This is important so that we can create design solutions that are sensitive and responsive to the particular needs and characteristics of a place.

3. We learn most of the specifics of construction and construction methods on-site.

It is widely agreed among professionals that architectural education in schools rarely does a good job of exposing students to methods of construction. Schools are focused on teaching students to think conceptually and to sell their architectural designs, but when it comes to actual materials and construction, being on-site lets us witness how different materials and components come together and the processes and mechanisms involved in building. In fact, ask any professional in the field and they are likely to tell you that most of their knowledge of construction came from years of on-site experience.

4. Site visits allow us to learn from the expertise of other professionals.

Most of the times, site visits mean meeting professionals of other fields. Through our discussion of problems and solutions with professionals such as engineers, contractors, and electricians, we not only gain knowledge of other disciplines that will be helpful to our work, but more importantly see their expertise being applied in real life on the job site. Understanding aspects of a design from their perspective also helps us foresee and prevent potential problems in our design proposals.

5. Site visits expose us to concerns of safety.

Probably one of the first images that comes to mind when we speak of a construction site is that of people wearing helmets, and this shows just how important safety is on-site. When drawing or specifying a curtain wall glass panel on the computer, we do not have to personally deal with the physicality and weight of this massive material. At a site visit, however, the physical presence of large and heavy materials poses an immediate threat to our safety. An awareness of on-site safety is crucial to a smooth and successful construction process.

6. Site visits train us to think and make decisions on our feet.

When a project runs into a problem at the construction site, architects and designers often need to have discussions with other professionals to arrive at a decision on the spot. From a substitution of materials to signing an agreement, these things force us to be alert to various factors and consequences under a tight time constraint. Many of these decisions have major impacts on a project timeline and cost, so it is important to have the critical awareness and thinking skills needed to make such decisions when they are required of us.

7. Discussions and negotiations during site visits build our interpersonal and communication skills.

As different disciplines often have different methods of working, discussions and negotiations with a multidisciplinary team on-site require us to have good communication skills so that we can effectively convey our thoughts and relate to everyone involved. These conversations allow us to build interpersonal skills and learn from the various communication and working strategies of other professionals so that we become better at collaboration, management, and leadership.

8. When things do not go as planned, site visits let us understand why and how a design failed.

Sometimes, what we draw as two-dimensional plans, elevations, sections, and construction details fail to translate successfully into three-dimensional realities. It is useful to see the physical space or materials and talk with other professionals on-site to understand exactly how and why a design did not turn out the way we envisioned. Such experiences will give us the necessary foresight to prevent similar mistakes in the future projects.

Ultimately, site visits not only allow us to gain more technical and practical knowledge about materials and construction processes, but also offer opportunities to build valuable life skills that we can apply in our daily lives. Nonetheless, all these learning opportunities are only as much as we make of them. By paying more attention to the processes and complexities at a site visit, we might make our experience much more interesting and meaningful than it appears to be.

Lisa graduated in 2018 with a Bachelor’s degree in interior design and a few internship experiences. She is currently completing her Master’s degree in art history and studying architectural renderings for her thesis. Her passion is thinking critically about everything architecture: from architectural movements to contemporary professional practices.

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Visit to a construction site

building Site report for 1st year students of B.sc Civil Engineering... this will be helpful in case you have just joined Civil Engineering Class and Your Teacher ask you to prepare a report based on Basic Knowledge. Read less

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• 1. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 1 Construction Site Visit Introduction: An assignment was given to us to visit a construction site and write a report. Following were its objectives. Objectives:  To get an understanding how the theoretical knowledge is fitted in practice.  To gain experience in building material science  To develop our report writing skills. Building Site: The building we chose for visiting was a mosque being constructed. We went there thrice, Observed the work there and asked different questions there.  Name: Masjid Anwar-e-Madina  Type of building: A double story Masjid  Location : Dry Port, chungi number 3, Lahore Pakistan  Site Engineer : Muhammad Azeem  Contractor : Muhammad Shahid  Reason for choosing this site: The main reason for choosing this site for observation process and to see the theoretical knowledge being fitted in practice is that this construction site was implementing all that theory we have gone through at this stage. E.g Use of bricks, use of different ratio mortar and cement, use of different aggregates and concretes like PCC, RCC etc.  Date of start : 12 January 2013  Completion date : August 2014  Dates of visits: 15 January 2014 18 January 2014 19 January 2014
• 2. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 2 Observations and Questions As this was our first visit to any construction site as to learn something. Though We have seen many buildings being constructed but to Observe something as a Civil Engineer was a different experience. We observed things and asked questions to the workers and relevant person present there. Staring from basic construction unit i.e Bricks Bricks: Bricks are the basic construction material widely used in almost all the buildings. Bricks are of different types i.e. 1st class bricks, 2nd class bricks, 3rd class bricks. The bricks being used in construction at the site was 1st class bricks with red cheery color, sharp and straight edges. Mark on bricks: 5.12 Experiment/Test on bricks: I took two bricks and struck them together, a ringing metallic sound was heard, which confirmed the good quality of bricks. Question: what is the cost of the bricks in the market? Answer by site engineer: There are different rates of bricks in the market e.g Rs 8000 per 1000 bricks, Rs 8500 per 1000 bricks,
• 3. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 3 Rs 8300 per 1000 bricks . These bricks are of good quality of Rs. 8500. Mortars: Mortar may be defined as a paste formed by mixing binding material, fine aggregate and water in specific proportions. This paste hardens on drying and binds the bricks, stones or concrete blocks together.Mortar being used at the construction site was cement mortar. Question : what are different ratios of cement-sand in mortars and why they are different? Answer by workers: There are different types of mortars depending upon the c/s ratio. The more the cement, the more will be the strength so that’s why different mortars are used.
• 4. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 4 Following are the different ratios for different purposes. *Ratios here are in volume. Purpose c/s ratio * For 9’’ brickwork 1:6 For 4.5’’ brick work 1:4 For plastering 1:4 For roof plaster 1:3
• 5. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 5 Cement: Cement is a bonding agent used to bind various construction materials like bricks, stones, concrete blocks, etc. cement is mixed with water and corse and fine aggregate as needed. Cement used at the sight was norml Portland cement.  Name of company: Maple leaf  Type: Normal Portland cement  Weight/bag : 50 kg  Strength: 1000 psi  Cost/bag: Rs.510  Reason for choosing OPC: As the conditions there were normal,general construction works with no special properties of the other types were required e.g high early strength, low heat of hydration, sulphur hazards  w/c ratio: 22.5 litres water per 50 kg bag
• 6. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 6 Aggregate: Aggregates are the inert materials mixed with binding material like cement, lime or mud in the preparation of mortar or concrete. At the site we observed different types of aggregate e.g coarse aggregate, sand and fine aggregate. Question : which corse aggregate it is? Answer: it is margalla crush. Question : what is the difference between Sargodha and Margalla Crush? Which one is better? Answer: margalla crush is better than Sargodha crush. We usually use margalla crush. Margalla crush requires less water as compared to Sargodha crush. Question : What is the ratio of aggregate in concrete? Answer: The ratio of concrete mix is 1:2:4.
• 7. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 7 Concrete: Concrete is the mixture of cement, fine aggregate, coarse aggregate and water in specific ratios. At the site we observed different concrete being placed. The PCC and RCC were being used. RCC was being used in minarets of the Mosque. We asked about the ratios and setting time of concrete and collected following information.  Ratio of concrete mix: 1:2:3  Type: Plain cement concrete, reinforced cement concrete  Setting time: 6-8 days for roof and 8-12 days for reinforced concrete. Setting time depends upon weather condition too.  curing: The roof is completely dipped with water for 10 days for concrete curing.  Wood shattering: Wood shattering of roof is removed after 15 days when concrete gets strength.
• 8. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 8 Following are the photos taken at the site of concrete.
• 9. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 9 Efflorescence on bricks: We noticed the efflorescence on the brick work. The reason of this efflorescence was salt presence in the bricks. We asked about this. The worker and engineer told us that this is for the first time only. We have been watering the wall and after watering it happens. When we will water it again for plastering there would be no efflorescence.
• 10. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 10 Final look of building:
• 11. 2013-civ-22 Building Site Report 1st Semester Civil Engineering 2013, UET Lahore Page 11 Conclusion My Personal experience of this report and the visits to the building site is very good. We learned a lot by seeing the building being built and how it is made in real life. I have saw the construction of building But now I saw it in different view, like some Civil engineer which is checking out buildings. During the visits to the building site we were taking pictures of different parts of the building. Also we asked some questions about the construction. During these visits to the building site we were trying to notice as much as we can.

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Commercial – Construction site observation report

Construction site observation report: What's required (and a sample)

What is a site observation report used for in construction.

A site observation report is the report which documents the general and detailed observations a worker or inspector makes on site - on a particular day and at a particular time.

The idea behind conducting observations and creating observation reports is to step back and make a conscious and objective assessment of project progress, as well as general site activity, safety or environmental findings and evidence of anything out of the ordinary.

The 'reporting' part of the report is obviously the first step, with the point of reporting being that the findings will be made actionable, either by the observing party or other workers and teams.

A sample construction site observation report

The observing part of the observation is done by a human; either an inspector or select employee, while the reporting part is conduced with a site observation report template - which can be created with efficient commercial management software, word, excel or other paper and doc builders.

The site observation report template should serve as the observation framework, and should guide but not constrain the observers movements and actions.

Depending on the level of detail and purpose of the observation, the person conducting the report may document more or less findings. If your daily reporting processes and records are strong, the inspector may be looking for outlying details. If you daily reporting is hit and miss or non-existent, then the report should cover more of the general progress as well as those outlying details.

As you can see in the sample report below, there are a few requisite details which need to be on every report, as well as some template sections for unique findings. The necessary reporting fields include:

• The observation date and time
• The project or job being inspeted
• The conditions (weather etc.)
• Inspector signoff once the report is completed

Outside of these details, the report will cover any new or observed findings:

• Party, description of work completed and supporting photos
• Checkbox safety questions which will focus on the unique elements of your site and safety efforts
• Discussion notes from site which provide more context around what was found as well as what was already partially covered and known about on site

Obviously the more detail provided in the site activity table the better, with detailed descriptions and detailed photos providing a heap of value for other parties who did not do the walkaround, as well as context for looking back at the records later on down the road.

Use and customise this site observation report template for free.

Why are site observation reports important.

The site report serves as an important project document which helps companies and workers understand:

• What were the activities which took place on day 'X', and were these activities expected and in accordance with good work practices
• How things are going overall (are we on track, behind schedule etc.)
• In the day-to-day execution of work, have we been sloppy with safety or environmental actions
• Is there anything we have missed?

It also serves to help inform multiple stakeholders of progress. A site observation report may be shared with subcontractors and contractors scheduled for work to help them understand what's happening, and will certainly be shared internally to keep functions and teams on the same page.

While site diaries and daily progress report forms help keep commercial and production teams in the loop on progress, deliveries and other work related items, they don't typically look at the project holistically (from a birds eye view).

It's important to do both the daily reporting at job and execution level, as well as to maintain a solid and regular cadence of observations.

Together, these forms and practices create an accurate view of what's happening and help companies and people mitigate mistakes and make more informed decisions - which results in better outcomes overall.

The quality of your observation efforts and reports are also extremely important. These reports are the reports which which are sent to important project parties, and they should be created, completed and formatted to represent this fact.

Poorly structured and fuzzy reports create misunderstanding, unnecessary back and forth and can create wasted time and resentment between parties.

Projects get delayed and end up over budget because people don't have the information they need to make informed decisions. Good observation reports help fill this void with useful and timely information of what's actually happening on the ground.

Site Observation Report template

Meeting Minutes template

See how you can easily streamline your systems and processes with sitemate today.

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Lance is VP of Marketing at Sitemate. His aim is to bring awareness to a brighter future for the Built World where industrial workers and companies work smarter.

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During a Chaotic Day, Columbia’s President Fights for Her Job

Nemat Shafik, the university’s leader, met privately with faculty members, who could soon decide to admonish her. Columbia’s board, though, made its support clear.

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By Stephanie Saul ,  Alan Blinder and Liset Cruz

Stephanie Saul and Liset Cruz reported from Columbia University, and Alan Blinder reported from Atlanta.

• April 23, 2024

Nemat Shafik, Columbia University’s besieged president, faced skeptics on Wednesday in a meeting with the university senate that could vote to censure her over her handling of protests on the Upper Manhattan campus.

Dr. Shafik, who last week called in the police officers who made more than 100 arrests while they cleared a student protest encampment, is facing mounting calls for her resignation, including from House Speaker Mike Johnson, who visited Columbia on Wednesday. If Dr. Shafik ultimately remains atop Columbia, her meeting with the university senate made plain that it will likely be as a scarred figure.

Dr. Shafik defended her choice to summon the New York authorities to campus, according to three people who attended the meeting at the law school. But, according to two of those people, who spoke on the condition of anonymity to describe a private meeting, Dr. Shafik used part of her roughly hourlong appearance to acknowledge that the decision to bring in the police had exacerbated the problems. She said she believed, though, that it was necessary for the safety of protesting students.

The group could vote on a censure as soon as Friday, but some senators were discussing the possibility of pursuing a more moderate course in the aftermath of Wednesday’s meeting.

Although predicting the outcome of a university senate vote is an inexact science — the body includes in excess of 100 faculty members, students, alumni and administrators from a wide range of academic disciplines — a draft censure resolution was unsparing. In it, Dr. Shafik was accused of violating fundamental rules by ignoring a 13-member senate executive committee that had unanimously rejected her request to ask the police onto campus.

By calling in the police anyway, the resolution said, Dr. Shafik had endangered both the welfare and the futures of the arrested students. Dr. Shafik had already angered many at Columbia with her testimony on Capitol Hill on April 17, when she tried to placate Republican lawmakers but provoked outrage on campus, in part for not robustly defending academic freedom.

Carol Garber, a professor of biobehavioral sciences, said Wednesday’s meeting included the voices of many senate members who were “upset and hurt,” with many “unhappy with some of the statements” Dr. Shafik made in Washington.

Protest management is a particularly resonant matter for modern Columbia presidents, professors and students, who have known well how Grayson L. Kirk’s tenure came to a turbulent close after widespread criticism of his handling of demonstrations in 1968.

To some of Dr. Shafik’s critics, her choice last week echoed that strategy and should yield a similar outcome.

So far, the university senate is not expected to call for Dr. Shafik’s removal, with a censure vote meant to signal serious disapproval, not a demand for an ouster. Some senators fear allowing outsiders too great a voice in university affairs. And another draft of the resolution was in the works that stopped short of a censure but was described as more of an expression of disapproval with the administration.

“It really isn’t a precedent any academic institution wants to set,” Dr. Garber said in an interview. “We shouldn’t be bullied by someone in Congress. If something happens on Friday, are we capitulating to an outside force?”

But to many people on campus, Columbia has already done so — whether by allowing protesters, for now, to rebuild their encampment or by turning to the police last week.

And on Wednesday, it was far from settled how long the resurrected protest zone would last, or whether Columbia would again seek arrests.

Not even 12 hours after Columbia’s predawn assertion of progress in its negotiations with the demonstrators, a protest leader all but dismissed some of the university’s claims.

To extend talks, according to the university, the protesters agreed to remove a significant number of the tents erected on the lawn. Columbia also said the protesters had pledged that non-students would leave the encampment, and that they would bar discriminatory or harassing language among the demonstrators.

But on Wednesday morning, an organizer announced to other students at the encampment that they would not be “doing the university’s job of removing people from this camp for them,” insisting that demonstrators would not become “cops to each other." And the organizer declared that the protesters were “committed to staying here and having people stay here.”

University officials did not respond to a request for comment on Wednesday about the protest leader’s remarks at the encampment, which some demonstrators said they expected to be free of police activity until at least Friday. But Columbia has set an early Friday deadline for an agreement and left open the possibility of dismantling the camp using “alternative options.”

Protesters and university officials were also at odds over what was said during their urgent talks. A student group, which had been suspended by the university, insisted that administrators had suggested that the National Guard could be deployed to campus, a tactic Mr. Johnson urged after he met with Dr. Shafik on Wednesday.

Protesters say their vigil has been peaceful. And a spokeswoman for Gov. Kathy Hochul of New York noted that the governor said publicly she had no plans to send the Guard onto the campus.

Ben Chang, a spokesman for Columbia, said the claim that the university threatened that the Guard could be deployed was “completely baseless.”

Separately on Wednesday, Columbia’s board defended Dr. Shafik, saying in a statement that it “strongly supports President Shafik as she steers the university through this extraordinarily challenging time.”

The board added, “During the search process for this role, President Shafik told us that she would always take a thoughtful approach to resolving conflict, balancing the disparate voices that make up a vibrant campus like Columbia’s, while taking a firm stance against hatred, harassment and discrimination. That’s exactly what she’s doing now.”

The events at Columbia are at the center of a spate of unrest rocking campuses from California to Connecticut as the end of the semester approaches. Across the country, administrators have struggled to balance principles like open debate with the need to protect Jewish students. Some demonstrations have included hate speech, threats or support for Hamas, the armed group based in Gaza that led attacks on Israel on Oct. 7, sparking the war that has left tens of thousands of people dead.

Brown University said it had warned about 90 students Wednesday morning that their new encampment broke university rules and that they faced school discipline. At California State Polytechnic University, Humboldt, dozens of protesters occupied a building on the campus, which has been closed since Monday. And on the other end of the state, at the University of Southern California, about 100 protesters set up an encampment, which security officials quickly moved to dismantle.

But many other campuses, even ones that had seen protests earlier in the week, were largely quiet, with students and professors alike preparing for final exams.

At Columbia, the encampment on Wednesday at times seemed far quieter than it had, especially when Dr. Shafik’s first deadline had loomed.

Tents that protesters frantically broke down Tuesday night stood pitched again. A group of Muslim students prayed together, and protesters passed through a canopy to get food from Dunkin’ and Popeyes.

At each entrance to the encampment, demonstrators stood guard. Not far away, Columbia’s preparations for commencement went on.

Anna Betts , Eryn Davis , Lola Fadulu , Annie Karni , Victoria Kim , Santul Nerkar , Katherine Rosman , Karla Marie Sanford , Ed Shanahan and Jonathan Wolfe contributed reporting.

Because of an editing error, an earlier version of this article misspelled the given name of the president of Columbia University. Her name is Nemat Shafik, not Nemak Shafik.

How we handle corrections

Stephanie Saul reports on colleges and universities, with a recent focus on the dramatic changes in college admissions and the debate around diversity, equity and inclusion in higher education. More about Stephanie Saul

Alan Blinder is a national correspondent for The Times, covering education. More about Alan Blinder

Our Coverage of the U.S. Campus Protests

News and Analysis

President Biden broke days of silence to finally speak out on the unrest disrupting campuses  across the United States, denouncing violence and antisemitism even as he defended the right to peaceful dissent.

At the University of California, Los Angeles, police officers dismantled a pro-Palestinian encampment  and made arrests after a tense hourslong standoff with demonstrators.

Police officers in riot gear arrested pro-Palestinian demonstrators at Fordham University’s Manhattan campus , the third university in New York City to face mass arrests.

Choosing Anonymity:  In an online world, doxxing and other consequences have led many student protesters to obscure their identities by wearing masks and scarves. That choice has been polarizing .

Seeing Links to a Global Struggle:  In many student protesters’ eyes, the war in Gaza is linked to other issues , such as policing, mistreatment of Indigenous people, racism and climate change.

Ending the Unrest:  Across the nation, universities are looking for ways to quell the protests . Columbia has taken the spotlight after calling in the police twice , while Brown chose a different path .

A 63-Year-Old Career Activist:  Videos show Lisa Fithian, whom the police called a “professional agitator,” working alongside protesters at Columbia  who stormed Hamilton Hall.

'You are our hope': Palestinian students find strength in U.S. campus protests

Protests over Israel's assault on Gaza have rocked college campuses in the U.S. and drawn condemnation from Israeli leaders, but students in the Palestinian enclave say they are watching the demonstrations closely — and gaining renewed strength from their peers in America.

"I feel proud that there is a group of students who feel what we feel now — and are helping and supporting us," said Reem Musa Suleiman Abu Shinar, who studied law before Oct. 7. She was speaking to an NBC News crew in the city of Rafah in southern Gaza, where she and her family are sheltering along with more than a million others ahead of an expected Israeli ground offensive.

Abu Shinar, 23, was not alone in praising U.S. college students, with university students and children in Gaza gathering over the weekend to send a message of thanks to the demonstrators, with words of gratitude written across tents in Rafah.

News of the encampments at U.S. colleges also reached Gaza's north, with Ezz Lulu, a 22-year-old medical student, urging students to "keep fighting for what's right."

"You are making a difference," he said.

The demonstrations, which escalated Tuesday, have swept across U.S. colleges amid mounting global criticism of Israel's actions in Gaza, where health officials say more than 34,000 people have been killed in more than six months of war.

But some of the protest action has also drawn accusations of antisemitism, which Jewish groups say has soared in the wake of the Hamas-led attacks on Oct. 7, in which some 1,200 people were killed and around 250 others taken hostage. Student protesters have rejected this accusation, with some saying claims of antisemitism are being weaponized against them in a bid to dismiss their criticisms of Israel’s actions in Gaza. 

While the demonstrations stoke controversy in the U.S., they have struck a chord with many in Gaza.

Just over six months ago, Abu Shinar, who is from the Jabalia refugee camp in northern Gaza, was studying human rights law at Israa University in Gaza, determined to become a force of positive change for her community.

Her dreams were brought to a screeching halt after Israel launched its assault on Gaza — and in January, she saw them come crashing down after her school was razed to the ground by the Israeli military.

Abu Shinar said it was powerful to see thousands of U.S. students set up encampments calling for an end to the war in Gaza and for their schools to divest from Israel and from companies that could be profiting from the war.

But she said she also fears for the students' academic futures.

“My educational career stopped because of the war, and I do not want any student to be suspended from education,” she said.

The protests in the U.S. started at Columbia University in New York on April 17 with an encampment and student calls to end Israel’s assault on Gaza and for the college to divest from companies benefiting from the war.

Since then, encampments have cropped up on campuses of at least 20 colleges from coast to coast, as well as at the University of Alberta in Edmonton, Canada, and Sciences Po in Paris.

Protesters at Columbia University stormed and occupied Hamilton Hall overnight, flying a Palestinian flag from the building's windows and renaming it "Hind Hall" after Hind Rajab , a six-year-old who was killed in Israel's offensive in Gaza after making a harrowing plea for help in calls with first responders.

The elite university had started suspending students who ignored an order to leave their encampment by the university’s 2 p.m. deadline on Monday.

Many universities have said that while they support freedom of speech and will allow protests on campus, encampments violate school policy.

Abdallah Abujaser, a 21-year-old clinical psychology student at Israa University, said he was disturbed to hear that hundreds of students in the U.S. had been arrested. “It is our right to object to anything we do not like,” he said.

“We are all equal,” he added. “We have the right to study and the right to live in safety.”

Lulu said he felt "very disappointed in the hard disciplinary actions" unfolding at U.S. colleges. "The students should feel safe and shouldn't be prevented from expressing their views," he said.

Abujaser, who previously described his devastation after seeing his school destroyed in interviews with NBC News, said he felt a renewed hope for humanity seeing the protests on U.S. campuses.

"Thank you for the humanity within you," he said in a message to rallying students from Rafah, where he is sheltering with his family.

Aya Salama, a 21-year-old English language and translation student who had been set to graduate this spring from Al-Azhar University before the war began, said she hoped demonstrators at U.S. colleges would "stay strong and continue these protests."

With growing reports of student arrests and suspensions, Salama said she felt there were "double standards" at play. "If they made those protests for Ukraine or any European country, we would see another reaction for them," she said.

But, she said, "these protests have given us hope that our voice is heard and that there is people who care about the genocide that’s happening in Gaza."

The International Court of Justice has ordered Israel to prevent acts of genocide by its forces in Gaza, but Israel has described the allegation as "outrageous." The U.S. has also rejected the accusation.

Abu Shinar said she hoped students would keep showing their support, but she also urged them to "be careful."

Today's university students, she said, may become the lawmakers and leaders who one day affect the future of Palestinians. "We appreciate this assistance, but also pay attention to your educational journey so that you can help us later," she said.

"You are our hope."

Chantal Da Silva is a breaking news editor for NBC News Digital based in London. 

Yasmine Salam is an associate producer with the NBC News Investigative Unit. Previously she worked in the London Bureau, covering international stories.