trip organizer template

Travel Planner Templates

Quick jump to:, introduction.

Traveling is probably the best way to spend your vacations, holidays or even weekends. It's always exciting to plan your next adventure. However, it's very easy to forget or omit something important because preparation to the next trip requires attention to details and even a great level of self-discipline. Otherwise, you risk ending up at the resort without some important things. Needless to say that such mistakes can easily turn your journey into a stressful experience.

The good news is that you can avoid this by preparing thoroughly for the next trip. All using simple and convenient planning tools. Are your someone who likes to do it the old way, with pen and paper? Download the travel planner template and enjoy your booking, vacation planning, packing and traveling experience.

Check out the collection of printable travel planner templates that are available for free download and will help you organize and plan trip. Click the button below the template of your choice to get free sample via email.

Travel Itinerary Templates

Flight tickets, accommodations, souvenirs, activities and places to visit. There are so many things to remember and take care of that even a short road trip quickly becomes too overwhelming. In order to take everything under control and organize the journey, use a trip itinerary template.

This simple trip planner is designed to help you create perfect travel itinerary and make your next travel preparation an absolute breeze. Use it as a road trip itinerary planner template or business travel itinerary template to make your travel experience as smooth and pleasant as possible.

Download a travel itinerary template or vacation itinerary template in PDF (A4, A5, Half and Letter Size) to improve your planning experience and perfect your next trip.

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Plan your ideal trip with travel itinerary templates

You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime..

Keep your travels on schedule with these templates for itineraries

Know exactly where you’re going from point A, point Z and everywhere in between with these simple and customizable itinerary templates. Reduce the stress of travel and let everywhere know where to arrive and when with an itinerary that’s easy to read and has all the details they’re expecting. Try out an itinerary for fun family vacations, week-long road trips, conferences or business meetings. For day-to-day events, consult a planner template to lay out the ideal activity flow and make sure you haven’t accidentally double-booked yourself. Maybe planning ahead of time will inspire you to take on a new travel adventure, or perhaps you’ll discover that you have more time available for sight-seeing, hobnobbing, or simply straight-up relaxing. An itinerary is the perfect tool to help you get the most out of your next travel adventure and ensure you’re always in the right place at the right time.

Plan Your Perfect Trip!

Planapple helps you create , organize , access and share all your vacation plans, what's planapple (watch this short video & see).

How Planapple Simplifies Travel Planning

Organize ideas.

Collect your vacation ideas in an online trip notebook, and keep everything organized in one place.

That's where Planapple comes in. A web travel binder of sorts, Planapple helps you collect your ideas, possibilities, and plans — and saves them all in one place, organized and manageable.

Planapple even creates a custom map tailored to your plans, so you can actually see which hotel is closest to your daily destinations!

Plan Together

Discuss and decide your ideal itinerary with your tripmates.

Planapple eliminates the communication challenges and email negotiations, making group planning far simpler.

And, as your burgeoning itinerary comes together, it's all captured in your Planapple binder for you and your tripmates to see, so no one misses out on one juicy detail.

Carry Your Plans

Carry your plans on your mobile device —  or access them anywhere.

Planapple's mobile app puts your plans right in your pocket. Access your entire trip: itinerary, bookmarks, addresses, phone numbers, emails, even discussions with your co-travelers. (And Planapple can download it all to your phone before you go, avoiding scary international data charges.)

And, if you're a paper person, you can print your plans just as easily and take them anywhere you go. We get it.

Share With Friends

Create recommendations to share on Pinterest and Facebook.

Planapple makes it easy to share what you did, where you went, and what you liked (or didn't!). Offer up your entire itinerary or just a few highlights — either way your friends will marvel at your travel-planning prowess. After all, what good is finding something wonderful if you can't scream it from the tippy top of the World Wide Web?

For family vacations, holidays abroad, or group trips of any sort… from a weekend getaway to an adventure across countries and continents… it's easy to plan your perfect trip with Planapple.

Ready to get going?

What is planapple.

Blue i Style

Creating an Organized & Pretty, Happy Home

Lifestyle · Organizing · Organizing on the Go · Travel

Create an Organized Travel Binder + Free Printable Planning Pages

If there is one thing that I have learned in all of our travels – especially our international travels – it’s that it is inevitable that something  will go wrong on any trip. It might be a lost bag, it might be a reservation snafu, it might be a technology failure. But it’s bound to be something.

I’ve also learned, however, that a little bit of planning and preparation in advance can ensure that whatever challenge arises can be more easily dealt with and you can be back to enjoying your vacation with much less stress!   That’s where my organized travel binders and my free printable planning pages come in…

• Overview of Organized Travel Binder Contents
• Phone Number List
• Document Copies
• General Travel Tips
• Destination Specific Info

• Primary phone number (usually a cell phone) where you can be reached. 
• Instructions for calling the destination country from the US {this is helpful if your flight gets cancelled and you need to call to change a reservation, or if someone at home needs to reach you at a hotel}
• Instructions for calling the US from the destination country. 
• Time Difference – If you are making an international call, you’ll need to know the time difference, so I always include the time zone and how many hours it is ahead of or behind home.
• Exchange rate – I update right before we leave on the trip

Below the “General Info” is a section for each day of the trip. I always include both the day of the week and the date, because it can be become hard to keep track of the date when you are traveling.

My itinerary template includes five sections for each day. I copy and paste these five sections for each day of the trip, and then as our travel plans come together, I delete any unused sections under each date.

• FLIGHTS/TRAVEL:
• Airline Name(s)
• Fight Numbers
• Arrival and Departure Times {noting time zones}
• HOTELS:  
• Email Address
• Confirmation Number or Confirmation Details {I only list this on the day of check in}
• I copy and paste the hotel info for each day of our stay. This might seem like overkill, but if someone back home needs to reach you in an emergency {something always on my mind when I traveling without my kids}, it’s much easier for them to have all of your info in one spot for each day.
• TRANSPORTATION: This is where I add notes about:
• Hotel Transfers {whom to look for; will they have a board with our name, etc.}
• Rental Car Pick Ups {rental company name; reservation number; car type}
• Taxi Notes {I always research the expected rate from airport to hotel in advance, as you may get overcharged as a tourist if you don’t know the reasonable rate and confirm it up front}
• Any Public Transportation Info {which train to take, etc}
• TOURS & ACTIVITIES: In this section include:
• Tour Company Name
• Departure & Return Times
• Location or Pick Up/Transfer Info
• Contact Info (including a day of cell number for the guide, if available}
• Confirmation Number or Booking Details
• Activities (such as sights, monuments, museums, etc.)
• Destination Address
• Hours of Operation
• Admission Cost
• REMINDERS: This is the section were I make reminder notes to myself, such as: 
• Check in for a flight 24 hours ahead
• Call to confirm a flight in advance {especially important on very small airlines}
• Call to confirm a tour/activities {often required for activities that are weather dependent} 

The REMINDERS section is one of the most important when we travel! When you are busy enjoying your trip, it’s easy to lose track of the days, and even easier to get so busy having fun to that you forget things like checking in for flights. This might mean you wind up not sitting by your travel companion on your flight home, or it could be much worse… like not getting on a flight altogether.

This is one of those things I’ve learned through experience! Even in the age of technology, some small airlines – like those that provide flights between islands – still require that you call to confirm your flight in advance {usually 48 or 72 hours ahead of the departure time}. Failure to do so can result in your seat being given away to someone else. Here are my anecdotes – feel free to skip to the next photo if you don’t want to hear my travel stories. 😉

I never believed that an airline would really give your seat away if you didn’t call to confirm… until it happened to my friends! In college, I studied abroad in Australia, and some friends and I stopped in Fiji for a week on our way back the US. The small island-to-island airline we were booked on required that you call to confirm. I did, but two of my friends did not. When we arrived at the airstrip a couple of days later, we learned that one of their seats had been given away.  The next flight to the big island wasn’t for two more days, so he miss his flight back the US and had to deal with trying to rescheduling international flights from an island with limited phone service and no internet access. After that, I’ve always been even more vigilant about calling to confirm flights, and that has paid off. On our honeymoon in Greece, we called to confirm our flight from the island of Santorini back to Athens. To our dismay, the airline insisted we did not have a reservation, even when we gave them the confirmation number. The airline requested that we drive to the airport {on the other side of the island} to show them the confirmation, and then finally managed to get us seats on the flight. Dealing with it was a hassle, but had my itinerary not remind me to call to confirm, or had I not had a print out of the confirmation, we wouldn’t have made it on that flight back to Athens three days later, and during the high season in the Greek Islands, finding a hotel for an extra night would have been nearly impossible.

Ok, enough stories… back to the travel binder!

LIST OF IMPORTANT PHONE NUMBERS

After the itinerary for our trip is complete, I always put together a list of important phone numbers. Download the editable phone list template as a Word document.

On this phone list, I include every number we might need while traveling,  as well as numbers that friends and family back home might need in order to assist us, or in case of an emergency. Y ou can read all of the notes in the template above, but I’ll highlight a few important points:

• US EMBASSIES: If you passport were lost or stolen while you are traveling abroad {or if you were the victim of another crime}, you would have to contact the nearest US Embassy or Consulate for assistance. Most embassies have a daytime phone number, as well as an after hours emergency number, so be sure to note both.
• In the event that your passport needed to be replaced, you would also need copies of several documents, including a copy of your drivers license and your passport. I always travel with a copy in my binder and leave a copy, a copy in my email {or Google Drive}, and a copy at home with a family member who could fax it to me. Here is a full list of requirements from the Department of State .
• AIRLINES: Many airlines have different numbers to call for reservation changes, and for baggage. If you miss a flight or lose your luggage while traveling, it can save a lot of time and hassle to have each of these numbers at your finger tips {otherwise you may find yourself on hold and being passed around endlessly – trust me on this one!}
• CREDIT CARDS: If your wallet were lost or stolen, you would need to have all of the numbers on hand to quickly call and report it / cancel cards. All of the relevant numbers are listed on the back of your cards, but that doesn’t do any good if you don’t have your cards, so save the hassle by adding these numbers to you phone list. 
• In order to report your cards stolen, you may also need to know your account numbers, therefore it’s a good idea to make a copy of each card that you are traveling with and leave the copies with a family member. I don’t recommend putting these copies in your binder, or emailing them to yourself, since this risks the info getting into the wrong hands.
• Also be sure to inform your banks and credit card companies of your travel plans before you leave. Failing to inform banks/credit card companies of planned use abroad can result in fraud concerns, and if the bank cannot immediately reach you, they may freeze your account, rendering your card unusable for a period of time.
• Check with your financial institutions regarding foreign transaction fees. The fees can vary widely, so make an educated determination of which cards you want to use abroad so that you won’t be surprised by the fees when you return
• FAMILY / WORK / SCHOOL: It’s always good to list numbers for all of the people you might need to reach if you were to be delayed or in case of an emergency. Don’t rely on having these numbers programmed into your phone, because phones can be very unreliable when traveling abroad. Include even those numbers you have memorized, as it’s easy to forget a number when a stressful situation arises, or someone else back home might need to call for you if you get stuck somewhere.

I’ve used different tabs to organize my binders over time, but I now typically include a tab for DOCUMENT COPIES, GENERAL TRAVEL TIPS, and then a tab for each major destination. I sometimes also include a FINANCIAL TAB, as I’ll explain below. DOCUMENT COPIES

• I’m not including any photos of this section of my binders, since the documents contain personal information, but documents you should include here are:
• Print outs of flight confirmations
• Copies of your passport and drivers license
• Copies of any travel insurance documents
• Any other documents you might need to make the trip run smoothly
• As noted above, I DO NOT include copies of credit cards in this section, but you should leave a copy with someone at home in case they are stolen and need to be reported
• I do not include print outs of hotel and tour confirmations or maps in this section. I instead put those documents behind the tab for each city/town, which I find makes it faster to find what you need throughout the trip.
• This is a good place in the binder to put any general info that you might want to reference quickly while traveling, such as: 
• Instructions from your cell phone carrier about how to get your phone working when you arrive {this may require international codes; etc}. If you arrive and your phone isn’t working, finding this info online won’t be an option.
• Tipping customs {who to tip, when, and how much}  
• A conversion cheat sheet {I make my own based on the exchange rate at the time}
• Basic questions/phrases if you are traveling to a place where you don’t speak the language
• Guidelines for appropriate attire {important if you’ll be visiting small villages or religious sites}

• In order to receive your VAT refund , you typically have to identify yourself as a tourist when paying for goods and request a special tax invoice from shop owners. You then fill out a form at the airport and provide your tax invoices prior to departure. 
• The amount of your potential refund can add up quickly when you are traveling and purchasing goods and gifts, so you don’t want to miss out by failing to keep receipts organized! This is why, for our trip to South Africa, I included a dedicated financial section with information about which purchases qualified for refund, and pocket to keep all of the eligible receipts/tax invoices in one place. This made it very fast and easy to fill out the form and have our refund processed at the airport before flying home to the US. 

• I put document copies relevant to each location behind these tabs, such as hotel confirmations, documentation for rental cars being picked up in this location, tour bookings, etc.

• Maps & Driving Directions: 
• When we travel, we love to explore at our own pace, so we often end up renting a car to drive from town to town. Any time we will be driving abroad, we always rent a GPS for that country {either from the rental car company, or from a third party if necessary}. But while a GPS makes driving in an unfamiliar country much less stressful, it’s also not fool proof. Like all other technology, GPS isn’t reliable all the time, and the last thing you want is to be lost between destinations in a country where you don’t speak the language enough to get directions.
• I always put an overview map from each Point A to Point B in my travel binder. Having this map provides a good check against the GPS. Before setting out to drive to a new town, we always zoom out on the GPS and ensure that the route looks somewhat similar to our printed map to make sure we are headed in the right direction. 
• We’ve discovered that often the American spellings for towns are different than the local spellings {Fira vs. Thira for the main town on the island of Santorini, Greece, for example}. There are often also towns with similar spellings. This can cause confusion when you are inputting the destination into your GPS, so checking against a printed map makes sure you don’t waste time driving in the wrong direction {this is another “trust me” moment”}.

• I also like to print out the turn by turn directions from Google maps, and include those in the binder as well. I only reference these directions if we run into trouble getting where we need to go via GPS, but it seems that at least once a trip I need to refer to these directions, and when I do, having them is a life saver!

• DESTINATION TRAVEL TIPS: 
• We like to visit a lot of small towns when we travel {to get more of a local feel}, and I often end up consulting more than one travel guide in order to find complete info on each place we are visiting. Rather than having to carry multiple bulky books with me, I simply make copies of the few relevant pages and put them in the binder behind the tabs for those destinations.
• I do the same with destination specific travel tips that I’ve found from online review sites or recommendations from friends . I copy and paste the info into a single document and put it in the binder behind the tab for the city/town.

• INFO TO BRING HOME: In addition to filling your binder with all of the info you may need while traveling, you’ll also want to be able to easily add to the binder throughout the trip. The easiest way to do this is to put a bunch of clear plastic sleeves at the back of the binder, and then move the sleeves to the appropriate sections as you fill them up.
• Invoices & Receipts: Make sure to hold on to the invoices and receipts from hotels, rental cars, tours, etc., so that you can compare them to your credit card statement after you return home. More than once we have discovered that we were overcharged {or double charged}, and it’s much easier to resolve this if you have the documents on hand.
• I always like to pick up brochures and post cards from each place we visit. They help me remember the trip, come in handy to recall names of places if you decide create a photo book, and make it easier to give recommendations to friends later on. Putting all of the brochures from each destination in a clear plastic sleeve in the binder keeps them from cluttering up your purse or luggage, and makes it easier to find them again when you need them {even if it’s years later}.

IF YOU HAVEN’T ALREADY – DOWNLOAD THE FREE PRINTABLE PLANNING PAGES !  Make sure to also pin the image below so that you can easily find your way back to this post for all of these tips when you’re ready to put together your organized travel binder!

• Paper copies of documents are your best friend because technology failures are inevitable/unavoidable when traveling abroad.
• Always keep a copy of your itinerary, phone list, passport, and drivers license in your email {or on the cloud} and also leave a copy with someone at home.
• Leave a copy of your credit cards with someone trusted at home {but don’t carry copies with you or keep them in your email for security reasons}.
• Print your name, address, phone number, email, and a local number where you can be reach at your destination {like a hotel}, and put it inside each suitcases near the top. In the event that your luggage is lost or damaged, this can help the airline trace it back to you even if the outside luggage tag is torn off.
• Research international data usage costs with your cell phone carrier before you leave. Outbound and inbound calls may be very different prices, so it can be beneficial to make callback arrangements with those at home to save money. Your cell provider can also give you tips regarding which settings to change while abroad to eliminate unnecessary data usage, which can add up to big savings. Also remember that Facetime and Skype are free if you have a WiFi connection, which can save money over making standard phone call.
• Research requirements for confirming flights on small airlines. Failure to confirm the required time in advance {sometimes by phone} can result in your seat being given to someone else.
• Some small airlines, ferries, etc., have luggage weight limits much lower than those for international fights. Research these weight limits in advance, and plan accordingly. If you will be returning to the same city later in the trip, consider asking the hotel to store some of your luggage and pack into a smaller bag for your side excursions.
• Research the luggage capacity of your rental car. Most rental cars abroad are smaller than we are accustomed to in the US. A typically four passenger car in Europe, for example, is unlikely to have luggage space for four large suitcases. Pack accordingly, or make arrangements to store luggage at a hotel if you’ll be returning to that city later.
• Research tipping customs/recommendations in advance and estimate how much cash you’ll need for tipping tour guides, etc. In some locations, it’s not easy to get to an ATM for more cash, so be prepared and have tipping money set aside.
• Renting a GPS is highly recommended, but having paper maps and printed directions as a backup can be a life saver!

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Transform your travel planning: How this trip planner template makes your planning process effortless

Whether you're that one friend who always makes travel plans or you've been asked to do it for the first time, you can transform the daunting task of travel planning into an enjoyable and effortless process with our trip planner template. Designed for ease and efficiency, it's the perfect tool for anyone looking to streamline their travel planning.

What's in this template

• Travel details: Centralize all your flight and hotel information - from departure times and locations to cost per person - in a clear and accessible format.
• Itinerary : This template lets you break down each day of your trip, highlighting key attractions, dining experiences, and essential information like operation hours and ticket prices.
• Expenses : Stay in control of your budget with an organized and detailed expense breakdown, covering every aspect of your trip.
• Tasks and packing checklist : Personalized checklists for each traveler to ensure everyone's thoroughly prepared, from packing the right items to completing essential pre-trip tasks. You can also assign planning responsibilities, and see how your fellow travelers are getting on.

Key benefits

Tailored to your travel plans : Edit and customize every section to match your personal style and preferences, ensuring each journey feels uniquely yours.

Details at a glance: With all travel details in one place, you won't forget crucial information or important things to do before the trip.

Collaborative planning : Share your travel plans effortlessly with the group. This way your travel companions can find all the information they need without having to scroll through the chat, and you can focus on the planning instead of answering questions.

Complete itinerary: This trip planner helps you build a detailed itinerary for your trip, making sure you do as much sightseeing or relaxing as you want, and giving you complete control over your holiday experience.

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Beyond functionality, this trip planner template is designed to help you elevate your travel experience. Whether it's a solo adventure, a romantic getaway, or a family holiday, this trip planner brings clarity and direction to what can be a chaotic planning process.

• Stress-free preparations : This template helps simplify the planning process, allowing you to focus on the excitement of the journey ahead.
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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

WHERE WILL YOU TRAVEL NEXT?

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Give us your feedback of the Trip Planner Template below!

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CONTINUE PLANNING YOUR TRAVELS

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28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

Free Travel Itinerary Templates 01

Free Travel Itinerary Templates 02

Free Travel Itinerary Templates 03

Free Travel Itinerary Templates 04

Free Travel Itinerary Templates 05

Free Travel Itinerary Templates 13

Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 15

Travel Itinerary Template Word

Free Travel Itinerary Templates 06

Free Travel Itinerary Templates 07

Free Travel Itinerary Templates 08

Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

Itinerary Templates Free

travel itinerary template

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Travel Itinerary Template PDF

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Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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About the author.

• Trip Planner

Trip Planner | Travel Itinerary Planner | Plan a Trip

Are you looking for an itinerary planner to plan your next trip? We know creating a customized travel itinerary manually is an overwhelming task. You have to put a lot of time into selecting destinations, booking hotels, flights, and comparing prices. On top of that calculating budgets & booking hotels and flights is another challenge that makes itinerary planning tough.

But what if all of this is done within a few minutes for you? Yes with TripHobo trip planner you can do this smartly. We have observed that many travelers end up spending more time in researching information than enjoying the actual trip. Not only first-time travelers but also experienced travelers struggle in creating perfect travel plans.

Even though it is a tedious task to create a customized itinerary, everyone agrees on the importance of itinerary for an enjoyable holiday. So Triphobo came up with this easy to use automatic itinerary planner.

How Trip Planner Works / Steps to Plan a Trip

Do you want to create your travel itinerary quickly & easily? Are you ready to use this tool now? TripHobo's trip planner plays a major role to ease the itinerary creation process and helps you overcome the pain in the trip planning .  Follow these 4 simple steps to plan a trip & let us know your experience.

1) Choose Your Destination & Dates when you want to travel

Visual algorithmic trip planner lets you choose destinations you want to travel to. You have the freedom to choose the real dates from the calendar. After selecting travel dates, planner runs algorithms to optimize a trip. It starts suggesting activities, sightseeing spots, tours and transport options with the details. For every attraction, it suggests open/close timings, time to spend, and nearby restaurants.

You can drag & drop activities and complete your itinerary within a matter of minutes. You can book yourself a nice vacation once you are sure of all the details, making you plan your trip very easily.

2) Refer to User Created Itineraries

If you have a lot of travel ideas but confused about where to start? Don't worry. Thousands of other people have visited the same destination before and created itineraries with us. Choose from a pool of more than 1 million user-generated itineraries around the globe. You can view other travelers’ itineraries for any location and duration to inspire yourself and then customize them to suit your own preferences.

3) Book Hotels and Flights

TripHobo always tries to offer the best from the travel industry to our valued planners. It has formed alliances with Expedia , Skyscanner, Zomato and Booking.com. Its ratings and reviews come courtesy of TripAdvisor whereas Google (as well as other partners) powers its location data.

TripHobo aims to cater to travelers at every stage of the travel planning process. It provides one platform to create personalized itineraries and hassle-free bookings .

4) Get Ready with a Perfect Itinerary

Once you’ve created your customized itinerary, you can print it. Save your plan for future reference or share it with your friends. When you’re ready, you can finalize and have a perfect travel itinerary ready.

Why Is TripHobo a Smart Trip planner?

There are few things included in the Triphobo planner algorithm & app which builds itinerary within minutes.

• A free virtual map-based trip planner with a smart algorithm
• International trip planner with about 1,50,000 popular destinations
• The largest repository of user-generated itineraries
• Hassle-free booking options for hotels, tours & flights
• Provides local transit options like metro, rail, bus, and car
• Calculates an estimated budget
• Provides options to save, print and share itinerary
• Strategic Partnerships with leading travel companies

TripHobo: Around the Web

• Trip of Your Own
• Traveling made easier with TripHobo
• Making The Southeast Asian Travel Connection
• Ex-HCL employee’s led ‘TripHobo’ is on a mission to become a global brand – a goto place for travel planning!
• Interview: Praveen Kumar, Founder & CEO of TripHobo
• TripHobo inks partnership with Zomato
• How a trip planning startup can succeed
• Karthik Ramachandram Co-Founder COO, TripHobo - Phocuswright Conference

Here's what travelers have to say about our travel planner

• Excellent 238

Great and genuinely wonderful website that makes a proper vacation plan simple, like it should. All reviews are 5 stars. The only suggestion I have to enhance this fantastic website is to include a mobile application. Even paying for a version without ads wouldn't bother me.

Every traveller should use this!

So much easier & more helpful than a travel agency, given lots of fantastic ideas, and was extremely helpful for planning the trip. Would strongly advise my family and friends to use this!

Great tool for trip planning. Impportantly it's free and automatically tailors travel plans to your preferences and is completely customisable. The integration with skyscanner and booking.com, and other OTA like priceline and expedia makes it very easy to plan the whole trip along with the bookings in one place.

• English (UK)
• Español (Latinoamérica)
• Español (España)

Find your travel plans in one place

TripIt gives you a single view of all your trips, to help you keep it all straight–even if you’re planning one while still on another. The (free) benefits don't stop there.

Your travel information at your fingertips, right when you need it

Whether it's a business trip, a family vacation or a quick weekend away, TripIt will organize your information in seconds. Simply forward your confirmation emails to [email protected] and TripIt will take it from there.

Plans are accessible across devices

Adds plans from your inbox for you

Tracks and shows offset options for your flight’s carbon emissions

Tallies and displays your travel stats.

Add items like photos, QR codes or PDFs to your travel plans

Get where you need to be, confidently

TripIt creates a schedule showing you where to be and when. While on your trip, we'll help you find your way around.

Shows you options to get from one point to another

Provides maps of airports and terminals to help you get around

Makes it easy to find places close to where you’re staying

Shows safety scores for the neighborhoods you're visiting

Send plans to your calendar or anyone you choose

TripIt makes it easy to coordinate with colleagues or simply let your family know where you are. You can also sync your plans with your calendar—no copy and pasting necessary.

Sends plans to those who need to know through text, email or apps

Updates your calendar with your travel plans

Additional TripIt features

Keeps important travel information organized in one place

Allows you to help shape future in-flight experiences

Alerts you if you're eligible for compensation for a flight delay or disruption

Download the TripIt app

Whether you want your plans in your hand, on your wrist, or at your desk, TripIt is available right where you need it.

• CategoryName
• Trip Itinerary 🌞 Trip Itinerary template

Trip Itinerary

This free template for planning a detailed itinerary of your trip will help you make every moment special and use every second of your future adventure efficiently.

Related Templates

The most popular templates

Trip Itinerary template

Planning is key to successfully achieving your goals, making the process less stressful and chaotic. A detailed trip itinerary may take the burden of “what to do now?” from your shoulders. You will feel safer in an unfamiliar place, and all the tourist possibilities and attractions will be already known.

When going on a trip, what is your main goal? Relaxation? See as many new places as possible? Visit as many local restaurants as possible? Or standing in the middle of a crowded street, puzzled and frustrated? We doubt someone dreams about the last option, but if you don't plan before starting your trip, it's a highly possible outcome.

Everyone would prefer to skip the boring part (planning) and go straight to the good one – traveling. However, it will be much harder to enjoy your trip when you don't know what your second step will be.

A trip itinerary template makes the planning process even easier. All you need to do when using one is research your destination and add the relevant information. Once you start your trip, the only thing you will need to question yourself will be: "Am I getting enough fun, or can I do better?”

Whether you need an Italy trip itinerary, a Portugal trip itinerary, or even a Patagonia trip itinerary, the xTiles Trip Itinerary template will help you create the best plan for your journey with no missing points and no breaches.

What is a trip itinerary?

A trip itinerary is a very detailed plan of your trip with all the necessary details and important information added. It's a document to help you handle your trip's technical aspects without effort.

Many people believe that it's not necessary to plan beforehand because trips are supposed to be about fun and spontaneous decisions. These two don't cancel each other out. On the contrary, improvising is much safer when you have a detailed plan.

Another popular misconception is that not all journeys need an itinerary. Of course, you will need an Alaska trip itinerary because it might be quite dangerous and extreme, but who will need a New England road trip itinerary? Well, the same people.

A trip itinerary is about supporting you, not keeping you in a cage of “must” and “don't”. It won't spoil your trip if created according to your goals and abilities.

Who may need a detailed trip itinerary?

A trip itinerary template may become a useful tool for anyone about to start their journey, whether they are going to eat pizza and drink Aperol Spritz in Italy or discover the South American jungles with a machete in their hand.

First-time tourists

People who have traveled before probably know how hard it may be for someone unprepared. There are so many details that might be missed, so many threats to avoid, etc. But those who have never left their city or country might not know how to act in different situations.

A trip itinerary planner helps you prepare yourself mentally and physically. You will have a step-by-step plan for the whole trip sparing your stress and anxiety. Additionally, it's much easier to plan when sitting on your sofa, drinking coffee, and having zero anxiety about what to do next.

Those who travel with friends / family / kids / groups

When the success of your trip depends not only on you, everything becomes even more difficult, especially if there are kids involved. If you're trying to organize a great trip for your family or your class, a tip itinerary template with all the necessary information, schedule, phone numbers, etc., distributed to everyone is a must. It's advisable to have it saved on your phone and printed in case your battery is dead.

People who organize trips for tourist groups for a living

Organizing trips for different groups of tourists all the time is a huge responsibility because you need to make sure everyone is safe and having, if not the best time of their life, then at least is not bored to death. A trip itinerary template may become a part of your working routine, making planning and preparation easier and shorter.

Also, if there's a list of regular trips you or your company organize, you may create the necessary plans once and only add/change the needed details every time.

People who are determined to get the maximum out of their trip

The less time you have for your trip, the harder it will be to enjoy, feel the incredible atmosphere of the place, and visit as many interesting places as you want. The constant urge to manage everything all at once might ruin your vacation. A detailed trip itinerary template prepared beforehand helps you stay organized and saves you from torments of choice regarding where to go and what to see.

How to create a trip itinerary that will work for you?

You may find a lot of ready-to-use Europe trip itineraries, road trip itineraries, Iceland trip itineraries, etc., on the internet. If you don't like planning and researching, it may be quite alluring to use one. However, in this case, your trip might not bring you the satisfaction you seek.

You may use other people's trip plans for insights and interesting ideas to create your own.

The first thing you need to know before you sit down and start planning your trip is that it's a part of your journey too, and it can be fun and exciting. Consider planning a destination point, the first phase of your trip.

The xTiles Trip Itinerary Template is an easy-to-fill and easy-to-navigate tool with all the information and details regarding your trip. Additionally, it's easy-adjustable so your trip specific needs and aspects won't be neglected.

A trip itinerary template is a lot about bureaucracy and technical details of your trip. It handles all the boring stuff so that you can have fun. It's always better to determine and think of such details while you're still preparing for your trip and not when you're on a plane about to fly.

Now, let's create your future trip itinerary that will become your compass once you pack your suitcases or backpack and leave your house.

Determine your travel dates

If you have a regular job from 9 to 5, you may need to sort everything out with your colleagues or boss before you can go on a trip. If you're a freelancer, there will be fewer factors to determine your departure dates.

It's important to figure out the day of your departure/arrival and an hour. For example, your flight is late at night or very early in the morning. You will have to come to the airport in the evening and wait for the whole night.

Another point to consider before buying tickets is your arrival time. Suppose your plane arrives late at night or early in the morning, and the airport is far from the city. You will have to wait till morning for the first bus or take a taxi which might be expensive.

You may check for some tips and tricks and important factors to consider on buying plane tickets and choosing your desired destination in our blog post on how to plan an unforgettable trip .

Research your destination

It's important to learn about your destination as much as you can. Thankfully, today it's enough to go on Youtube and watch for yourself what may be interesting and what definitely won't amuse you.

If you're after the most popular tourist destination, be ready that 95% of other tourists will be there too. For example, if “taking a photo near the Trevi fountain in Rome” or “recreating a scene in the Trevi fountain from Fellini's Dolce Vita” is on your Italy trip itinerary, it may be better to come very early in the morning while no one is there.

That's why you may choose places that showcase the incredible vibe of the country/city you're visiting, but they remain undiscovered by tourists yet. In this case, your research may take a bit longer. You will need to spend more time watching videos, reading guides, looking for locals who talk about their cities on social media, etc.

You may add as many places to visit as you wish to your plan using the xTiles trip itinerary template. You may create sub-documents for each to put all the necessary and worthy information.

Choose your top attractions

Based on your research, create a list of places you want to visit the most. You should be ready that you may not have enough time to visit and enjoy all of them.

However, time goes differently when you're on a trip. Probably, a hot Italian or Portuguese summer sun or chilly wind of Iceland can magically slow it down. That's why we recommend creating two lists. One for the places you must visit and one for the places you may visit if there's enough time or you by any chance are somewhere nearby.

You may save all the good places and attractions while surfing the internet using the xTiles Web Clipper if there's still some time before your departure. Sometimes, it's easier to find something really worth your attention when idly scrolling through your social media than deliberately searching.

Organize your itinerary

Once you have your lists, organize them in a logical order. Look at your desired attractions and group them accordingly to their locations. If you aren't a big fan of public transportation, you may choose only those you can reach by foot. Or you may divide a city into sections and devote one or two days, depending on how huge it is, to each of them.

When organizing your trip itinerary, leave room for unexpected discoveries and wishes. For example, you're heading to the museum, but you see a great local restaurant along the way. You decide it will be a sin not to visit it while you're here because you don't plan to return to this part of the city. Assign a bit more time for each activity than you may need, especially when planning transportation since it's the thing that depends on you the least.

The xTiles Trip Itinerary offers you to schedule your trip according to days and destinations. Just use the traditional system you use for your weekly or daily planner.

Consider transportation

Transportation, whether we speak about rental cars, public transportation, or walking directions, is an important part of any trip. We already said that it depends on many factors, and you on this list of factors are somewhere nearer the end, but if you miss your bus or train, it might spoil the whole plan.

That's why you need to carefully put all the data from your tickets into your trip itinerary. Include small details such as where the bus stops too to have everything in handy.

Take care of your leisure while on a bus or train. It may take hours to get from one place to another, and landscapes behind your window might become pretty monotonous after some forty minutes of staring. A book or a pre-downloaded film or tv series would be great. Or you can always learn more about the place you're going to while commuting.

Also, it's advisable to have a backup time-spending plan in case you need to wait for something.

The xTiles Trip Itinerary template has separate sections for each transportation with the ability to add your tickets, so you will have them handy.

Plan your meals

That step is especially important if you have some dietary restrictions or you're going to a country where local cuisine is far from what you're used to.

Look for restaurants and cafes near your hotel or hostel and your attractions so you won't be hungry. That step is optional if you're about to try all the street food you can put your hands on. However, you still need to find reputable street food restaurants to avoid food poisoning or digestive problems.

For your research, you may use Google Maps and check the reviews. We also recommend checking the cafe's social media to ensure everything is as they promise. Please, remember to look at their tags and mentions. Thousands of subscribers and pretty pictures might be elusive and indicate the good work of their SMM teams, and you need to know that their cooks work great too.

You may add the restaurants you want to visit to your attractions section when using the xTiles Trip Itinerary template or create a separate section to have everything divided and organized.

Book accommodations

Once you plan your trip, you can choose your accommodation. There are many options to save money on hotels, like CouchSurfing. However, if you're not ready to be a guest of an entirely strange person, you can find many economical options, like hostels or Airbnb.

Before booking your room, look at the city's map and see how far it will be from your main planned activities. Keep in mind that not all cities have great public transportation systems. What is worse, each city has its own system, so it might take you a few days before you get accustomed to it and learn how to use it to your advantage.

That's why it's better to make your accommodations a great starting point for your daily outings, saving time for something more enjoyable than the metro or buses. Be ready to spend some time looking for an option that suits you well.

The longer you stay somewhere, the more comfort you will need. Accommodation for a few days might be less comfortable, especially if you're out most of the time.

Review and adjust

Finally, put your itinerary aside for a couple of days. You won't be able to see its hardships just after you've finished it. You may also show it to someone you rely on or someone who is a tough traveler to ask for advice.

Review it and check whether all the information is correct. You won't have time later to solve puzzles.

If you prepare a trip itinerary for other people, be ready to check and double-check everything. You may easily guess what you wanted to say, while others will likely not know your way of thinking.

Have a nice trip!

Now that everything is planned and pre-discovered, you can safely depart. Without constantly worrying about where to stay, where to eat, how to get to another destination, where you have saved your tickets, etc., you can freely enjoy everything your trip and the places you visit can offer you.

Whether creating a good-old Europe trip itinerary or a Grand Canyon trip itinerary to gain new experiences, a ready-to-use trip itinerary template will make the whole planning easier.

How to make an itinerary for a trip?

How to make an itinerary for business trip.

Shining Mom

Enjoying the little things

June 29, 2017

15 FREE Trip Planner Printables for Your Next Vacation!

In need of free trip planner printables ? I’m giddy in excitement to share this ultimate travel planner that I’ve just created. I have here over 15 sheets of free travel organizers to help you map out your next travel plans! If you think you’ll be needing them soon, scroll along! This freebie is for all of you, travel buddies. It’s time to plan your next trip. Enjoy!

My heart is thumping in excitement as I write this post.  Ahhh, the word “travel”. How it sparks up so much delight and thrill in my heart! Two weeks from now, we’re flying out as a family, and the excitement is already mounting. My son Kyle can’t wait for the day to come!

Our vacation inspired me to create your free trip planner printables on the blog today. I felt we needed some organizers to make sure we won’t forget anything important for the trip. A little planning ahead, I thought, would make the travel a delightful one for the family. Hence, just last night, I again tried my hands at creating a trip planner.

As always, I love to share what I create. And you know what? Little did I know that my passion for planning has helped me grow this blog to a level that I’ve never expected. My blog traffic has doubled and even tripped because of all of you. Thanks for the warm support to the Shining Mom family!

If you have some extra time today, I am inviting you to look into our shelves of freebies. The Shining Mom’s Printables Library is waiting for you.

Meanwhile, here are the free trip travel planners that we have for you.  Ready to see some of the pages included? Let’s have a quick planner tour!

What’s Inside Your Free Trip Planner?

Vacation Checklists

I don’t know about you, but I certainly am the “list lover” kind of girl. I can smoothly carry on my to-do’s for the day with a list. And when it comes to traveling, I have to see the things sorted out, again, with an agenda. If you’re pretty much like me, I am happy to let you know that this free trip planner has different kinds of checklists for your traveling needs. Hooray!

Travel Details and Recommendations

In addition to the pretty checklists, well, of course, I’ve included travel organizers where you can see your trip details at a glance. This free travel planner includes important schedules and reminders such as flight departure time, hotel reservation details and more! I actually created these particular sheets to make sure we won’t be missing out any in our upcoming travel. And to be sure that we get to have the best experience, I’ve also created a nifty page where we can write the travel recommendations we read or get from friends. Functional planner? But of course!

Outfit Planner, Travel Journal and More!

I also did not forget other travel planning nice-to-haves such as your outfit planner. (Yes, ladies, even your look for the travel needs to be carefully thought of!) And to make sure the vacation memory remains as vivid as it can be, there are also printable travel journal pages included!

Plan a Trip with this Free Travel Planner

Would you like print Shining Mom’s free trip planner already? You can easily do so by simply hopping over HERE . By the way, I have created four travel planner covers for you which you can also print for free. View the cover pages HERE . And… that’s it! You’re ready to lay your plans for your next travel!

Are you travelling soon? Do you have any organizer in mind for a trip that you wish to see in my future post? Feel free to leave your suggestions at the Comments and I’ll see what I can do!

Meanwhile, you might want to check out my Shining Mom’s library of free printables. I have already created thousands of freebies for you. Here are the current top posts that you might like to see:

• Nifty Budget Binder
• Free Meal Planner
• Ultimate Student Binder

Not time to print this planner yet? Pin this post on Pineterst for future use!

I hope you can use this planner, friends! And oh, if you like this post, please pin the topmost image on Pinterest? You’ll help me grow this blog that way and you can also easily access the post in the future. Thanks in advance!  Have a great day ahead!

July 14, 2017 at 1:19 am

You’re so creative!

July 16, 2017 at 8:47 am

Thanks, Kathy!

November 4, 2017 at 8:56 am

This is amazing and just what I needed! Thanks a lot for sharing 🙂

November 4, 2017 at 2:35 pm

You’re welcome!

April 24, 2018 at 8:21 pm

This is so amazing! My husband and I are planning our first ever beach resort vacation, so these will come in quite handy! I found you while doing a quick travel planner search on Pinterest. Thank you for the freebies!

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4 Free Google Sheets Itinerary Templates To Plan Your Trip

• Last updated April 25, 2023

Traveling can be stressful, especially when you don’t have a laid-out plan on how to spend your time at your destination. You’d be stressing over your accommodation, things to bring, where to eat, and other similar details. If you’re on a business-related trip, how to manage your projects  at your target location is another thing to consider.

Putting all of these factors into one Google Sheets itinerary template allows you to use your time more efficiently and is less taxing on your mind. So follow along as we explore four types of the best itinerary templates you can use to plan your trip way ahead.

Table of Contents

4  Itinerary Templates on Google Sheets for Better Planning

1. business trip itinerary template.

Get the template here: Business Trip Itinerary Template  

When going out on business trips, you want to keep your travels as organized as possible. This lets you reach your destinations within the correct schedule, which respects the time of both you and the people you’re going to meet.

Setting up an itinerary starting from your departure flight to your lodging details are some ways you can arrive quickly and safely at your business trip location. By detailing your flight schedule, which hotel room you’re going to stay in, and your business agenda , you can make your business trip a success.

You can do this easily with a business trip itinerary template that lets you record your flight information to and fro, your to-do list (e.g., the conferences and meetings you need to attend there), and your accommodation.

2. Basic Google Sheets Travel Itinerary Template

Get the template here:  Basic Google Sheets Itinerary Template  

You can also use itinerary templates for just about any planned journeys you’re going to do in the future. If your travel is not entirely business-related, you might want to look for a general-purpose Google Sheets trip planner template that still lets you record the important details.

Our basic itinerary template features four sections dedicated to your flight details, hotel reservations, your task list , and important notes. Of course, it lets you organize your to-do list by date, time, and location too.

3. Packing List Itinerary Template

Get the template here:  Packing List Itinerary Template  

One of the most crucial details that you shouldn’t forget for your journeys is your packing list unless you’re ready to buy your supplies abroad. Well, you can actually make one by listing all the things you think you’ll need on a piece of paper. But, putting them in an itinerary template spreadsheet does have its advantages.

For one, it’s easily accessible on your computer as long as you’re connected to the internet. This makes it easy for you to keep a check on the things you bring to your destination and notice if anything goes missing.

Using our packing list itinerary template, you can detail the usual weather and temperature there to decide what you should and should not put in your luggage. If you’re visiting multiple locations in your destination country or state, you can also categorize the essentials to bring.

4. Day by Day Travel Itinerary

Get the template here: Day by Day Itinerary Template  

One of the best practices that you’d want to apply in making your itinerary is detailing your activities per day. This allows for efficient time allocation and ensures that you finish the things that you need and want to do within your travel schedule.

It would be helpful to list the time and location of your to-dos ahead of time, plus the places where you can fill your belly. But this aside, you also want to detail how much time you’re giving yourself in a particular location as well as the essentials that you’d need to bring with you.

Why Use an Itinerary Template?

While itinerary templates serve little purpose on occasional daily trips around your town, things are different when you go on cross-state and international travels. Using our templates to plan ahead of time lets you maximize the following benefits:

• Allocating your time:  Your itinerary would usually include how long you’d spend on a particular place, together with surplus time to avoid schedule conflicts. This makes your trips more flexible and manageable.
• Prioritizing the places you need to visit:  Business trips for team building and general vacations come with numerous places to visit. By listing all of them in a trip planning spreadsheet template, you can rearrange them according to their importance or to your preferences.
• Better budgeting: Since you are anticipating every place you’ll go to, you can plan your finances more clearly and effectively. Itineraries also let you note all the things you need to bring, as well as the food and lodging, which helps you budget.
• Knowing what to bring and do:  You would be anticipating everything about your destination — the weather forecasts, customs, and similar factors. Itinerary templates usually have dedicated fields for these notes.
• Ease of travel: By setting up your planned trip, you have the opportunity to optimize your route. This allows you to arrange an easier and more comfortable journey, whether you want to visit the places near your main destination or travel in a loop.

What Should a Good Google Sheets Itinerary Template Have?

The standards actually vary depending on the institution you belong to (for business trips) and your preferences (for personal vacations). But here are some categories and fields that you’d like to look for in a travel spreadsheet template:

• Flight and transportation details:  This is the most important field as it tells your time and date of departure and arrival, your airline and airport, and other relevant information.
• Scheduled activities:  This is the essence of an itinerary — you want to plan out your activities over the duration of your journey. On top of that, it should also contain fields for location, time, date, and landmarks for better navigation of the locale.
• Accommodation details:  While you can arbitrarily choose a hotel for your stay, there’s the risk of not getting good lodgings. Therefore, you want to book a room way ahead of your trip and record your lodging details.

Frequently Asked Questions

1. does google have a planner app.

Google has no dedicated application for your vacation plans and business trips. Although it did launch a mobile software for this purpose back in 2016, known as Google Travel (or Trips), the application has been officially shut down in August 2019. The great thing, though, is that most of its features have been integrated into the Google Maps app.

2. Does Google Have an Itinerary Template?

Indeed, Google does have two itinerary templates you can use for your plans under Google Sheets. One is a general travel planner, while the other lets you decide on the best destinations you can visit. But of course, if you find these two unsuitable for your taste, you can always create one yourself or download any of our free templates above.

Wrapping it Up

Readying your flight details, hotel lodgings, agenda, and luggage essentials in one Google Sheets itinerary template makes for stress-free and time-efficient international trips, whether it’s for business or personal enrichment.

Make sure to read our other blogs  for more tips on how to use Google Sheets in your daily life.

• Free Trucking Expenses Spreadsheet Template + Guide 
• 3 Useful Retirement Planning Spreadsheet Templates
• How to Password Protect Google Sheets: Free Template!
• Free Mileage Log Template for Google Sheets
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• How to Create a Trip Planning Spreadsheet [Free Templates]

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