foreign travel daily allowance india

7th Pay Commission TA DA – Travelling and Daily Allowance – Recommendation and decision by Govt

7th Pay Commission TA DA – List of Allowances Covered while on Travel and cadre-wise eligibility – Committee’s recommendation and Government approval.

7th Pay Commission TA DA – Allowances allowed relating to Travel.

7th Pay Commission TA DA – Travelling and Daily Allowance are payable to Government Employees who are on official tour subject to certain conditions.

The analysis and recommendations of 7th Pay Commission as far as this reimbursement is concerned is as follows.

Daily Allowance

8.15.12 Daily allowance is meant to cover living expenses when employees travel out of their headquarters for work. Presently it is in the form of reimbursement of staying accommodation expenses, travelling charges (for travel within the city) and food bills, payable at the following rates:

For journeys on foot, undertaken in organizations like FSI, Survey of India, GSI, etc. for data collection purposes, an additional allowance of ₹7.5 per km travelled on foot shall be payable.

8.15.13 The existing dispensation is different for Railway employees who are paid a flat sum because they are currently not entitled to stay in any accommodation other than Railway rest houses. The lump-sum rates for Railway personnel are as follows:

8.15.14 Representations received regarding this allowance primarily deal with the reimbursement procedure, as it is claimed that getting hotel bills (in small towns) and food bills is not always practical.

Analysis and Recommendations

8.15.15 The Commission considered the present model of this allowance, followed both in Railways and in other ministries. It is proposed to adopt the best from both of them so that the administration of the allowance can be simplified. Accordingly the following is recommended :

a)  Reimbursement of staying accommodation charges ( ₹ per day)

For levels 8 and below, the amount of claim (up to the ceiling) may be paid without production of vouchers against self-certified claim only. The self-certified claim should clearly indicate the period of stay, name of dwelling, etc. The ceiling for reimbursement will further rise by 25 percent whenever DA increases by 50 percent. Additionally, it is also provided that for stay in Class ‘X’ cities, the ceiling for all employees up to Level 8 would be ₹1,000 per day, but it will only be in the form of reimbursement upon production of relevant vouchers.

b)  Reimbursement of travelling charges

Similar to Reimbursement of staying accommodation charges, for levels 8 and below, the claim (up to the ceiling) should be paid without production of vouchers against self- certified claim only. The self-certified claim should clearly indicate the period of travel, vehicle number, etc. The ceiling for levels 11 and below will further rise by 25 percent whenever DA increases by 50 percent. The rate of allowance for foot journeys shall be enhanced from the current rate of ₹7.5 per km to ₹12 per km travelled on foot. This rate also shall further rise by 25 percent whenever DA increases by 50 percent. c)  There will be no separate reimbursement of food bills. Instead, the lump sum amount payable will be as per Table 1 below and, depending on the length of absence from headquarters, would be regulated as per Table 2 below. Since the concept of reimbursement has been done away with, no vouchers will be required. This methodology is in line with that followed by Indian Railways at present (with suitable enhancement of rates). i.            Lump sum amount payable

( ₹ per day)

The Lump sum amount will increase by 25 percent whenever DA increases by 50 percent.

ii.            Timing restrictions

Absence from Head Quarter will be reckoned from midnight to midnight and will be calculated on a per day basis.

8.15.16 All the above provisions will apply to Railway personnel also .

Daily Allowance on Foreign Travel

8.15.17 This allowance is granted to employees when they undertake foreign travel. The rate of the allowance varies from $60 to $100 per day, depending upon the country involved. No demands have been received regarding this allowance.

8.15.18 Ministry of External Affairs and Ministry of Finance decide the rate of this allowance from time to time. Hence, the rates may be kept unchanged .

M ileage Allowance for Journeys by Road

8.15.35 It is more in the nature of entitlement for road journeys performed by different levels of employees. No demands have been received for any change.

8.15.36 The Commission is of the view that present provisions are adequate. Hence, status quo may be maintained except at places where no specific rates have been prescribed. There the rates should be enhanced by 50 percent. Accordingly, the following is recommended :

8.15.37 At places where no specific rates have been prescribed, the rate per km will go up by 25 percent each time DA rises by 50 percent.

Travelling Allowance

8.15.55 This allowance is in the nature of travel entitlements for different ranks of government employees. No demands have been received regarding this allowance.

8.15.56 The Commission opines that the present provisions are adequate. Hence, status quo is recommended with the present system of differentiation based on Grade Pay duly substituted by the Levels of the Pay Matrix:

8.15.57 It is suggested that Indian Railways reconsider its position regarding air travel to its employees, in light of the possible savings in terms of cost and man-hours, particularly after the pay revision as recommended by the Commission. The fact that additional seats will be released in trains for the public will be an added advantage. 7th Pay Commission TA DA – Travelling and Daily Allowance – Recommendation and decision by Govt

Here are the decisions of Govt with respect to Travelling Allowance and Daily Allowance which are effective from 1st July 2017

Daily Allowance:

• Level 6 to 8 of Pay Matrix to be entitled for Air Travel

2. Travelling Charges for Level -12 – 13 revised from ‘Non-AC Taxi charges up to 50 km to ‘AC taxi charges upto 50 Kms.’ and for level 14 and above to be revised from ‘AC Taxi charges up to 50 km’ to ‘AC taxi charges as per actual expenditure commensurate with official engagements’.Existing system of Daily allowance in the Ministry of Railways to continue.

Accepted as such.

Travelling Allowance:

Modifications accepted by the Government:

Level 6 to 8 of Pay Matrix to be entitled for Air travel. Level 5 A of Defence Forces to be clubbed with Level 6 for travelling entitlements. Existing system to continue in Ministry of Railways.

Mileage Allowance for journeys by road:

Click here to check the decision of Govt on all 197 Allowances applicable to Central Government Employees, Railway Employees and Defence Personnel

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Daily Allowance Rates for official tours abroad: MEA Order

Admin January 25, 2024

Revised Daily Allowance Rates for Official Journeys Abroad – Ministry of External Affairs

The Ministry of External Affairs, Government of India, has issued an order on September 25, 2023, sanctioning revised Daily Allowance (DA) rates for official journeys in various countries. This order supersedes a previous one from November 11, 1996. The new rates of DA are applicable uniformly throughout a country, with specific regulations for officers on tours within their posting country or between Missions abroad. The admissibility of DA for different officers is defined as per SR 17 (7th CPC).

No. Q/FD/I695/03/2000 Government of India Ministry of External Affairs (FD Section)

New Delhi, the 25th September, 2023

In supersession of this Ministry’s Order No. O/FD/695/1/90 dated 11th November, 1996 in respect of above mentioned subject, sanction of the President is hereby accorded to the rates of Daily Allowance(DA) for journeys on duty in various countries.as given in the Annexure.

2. (i) The rates of DAshall be the same throughout a country, However, for tours undertaken by officers within the country of their pasting, or for tours from one Mission to another by officers posted abroad, DA rates for each tour shall be regulated as under:-

(ii) For tours, by officers posted in India, from India to one or more countries abroad, DA rates for each tour shall be regulated as under.

Admissibility of Daily Allowance for various officers/officials as defined in SR 17 (as per 7th CPC) shall be as follows:-

4. The rates of Daily Allowance fixed for various Pay Levels of officers do not include any element towards cost of transport for official joutneys. Accordingly, the actual cost of taxi or conveyance hired for trips on duty which is considered necessary and reasonable by the controlling authority will be reimbursed to the officers as per admissibility, subject to specific provision of funds in the sanction order sanctioning the deputation/delegation.

5. As regards accommodation, no monetary ceilings have been prescribed for hotel rentals but instead panels of hotels have been drawn Up for ail the major cities of the world. The officer is required to arrange accommodation in a hotel on the approved panei and claim reimbursement of the actual room rentals (including service charges, taxes etc.). For the cities where approved pane! of hotels has not been prescribed, the lowest hotel rate for a particular tevel of officer in the capital city of the country shall be the calling for hiring accommodation in a hotel in such cities. Where the officer makes his own arrangement for accommodation or where accommodation alone is provided free, he shall be granted Dally Allowance at the rate prescribed for his grade,

6. Hotel entitlement of officers going abroad on non-representational visits Such as training courses or seminars shail be one step below their normal entitlement.

7. Where an officer is treated as State Guest and is provided all meals free of cost. only 25% of the Daily Allowance rates shall be admissible. !

8. No reimbursement on account of tips, in addition to Daily Allowance shall be admissible.

9, Where the hotel charges include breakfast cnarges, the Daily Allowance shall be reduced by 10%.

10. In the case of countries, where Jocal currencies are freely convertible, the equivalent amount of prescribed Daily Allowance in US Dollars for the country concerned may be paid in the focal currency, The local currency equivalent may be arrived at via Rupee, by using the official rates of exchange fixed by the Ministry from time to time. In the case of Missions where local currencies are not freely convertible, the prescribed Dally Allowance for the country concerned may be paid in US Dollars.

11. This Issues with the concurrence of the Ministry of Finance (Department of Expenditure) vide their Note No. 19035/1/2022 E-IV dated 13.09.2023 and IFD of this Ministry vide their Dy.No. 3835/Dir(Fin)/ dated 15.09.2023.

12. The above order wil! be effective from 21.09.2023

Sd/- (Nithin Kunneparambil) , Under Secretary to the Government of India

Source Document PDF

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Per diems (Daily allowance) Taxability as Salary

What are per diems?

Per diems are daily allowance provided to employees on business trips. They can be provided for meeting personal or official expenses while on business trip. As a business practice, companies available globally generally send their local employees overseas for project based work (short term or long term)

The salaries of employees are determined on basis of laws of local land and the inflationary factors. Generally the employees sent on overseas assignment but are on payroll of home country (short term deputation), while if the project is long term then company may decide for shifting of payroll from home country to host country. Usually per diems are provided when payroll is maintained in home country while employee is performing duty from host country, to meet the cost of living.

Types of per diems

As a business practice across the globe, there are 2 types of per diems provided to employees;

• Allowance granted to meet the official expenses. These allowance are provided by employer for employee to meet the expenses in performance of official duty.
• Allowance to meet personal expense while on overseas assignment. These allowances are provided by employer to meet the cost of living of employees according to foreign land.

Taxability of per diems

The taxability of per diem would of course depend on basic parameters of taxation of Residential status. As per Section 14, the incomes under section 2(24)(iiia) are divided in 5 heads. Any income earned due to the employee-employer relationship is considered as income under the salary. Thus per diems provided by employer to employee as part of employment, will become part of Income under the head Salary.

The Allowances provided to employee for meeting the official expenses are completely exempt if expended [u/s 10(14)(i) read with Rule 2BB(1)]. The intent of law is to tax genuine income of taxpayer, if some allowance are being provided by the employer to employee and they are spent then usually they are exempted from tax subject to reasonableness of the allowance. Since these allowance are expended by the employee for accommodating in place different from regular place of duty, they shall not form part of total income. These allowances are generally provided for meeting cost of tour or travel, daily charges, conveyance expenses, helper allowance, research allowance and uniform allowance.

Per diems provided by employer to meet the personal expenses are exempt to the extent of amount received or amount prescribed under Rule 2BB(2) whichever is lower.

It must be noted that allowance provided for performance of official duty are completely exempt if expended, while allowance provided to meet personal expense are completely exempt if within the limit prescribed under Rule 2BB(2).

In certain cases, the per diems are not completely spent but are saved. Such saved amount shall be taxed as Salary income and be declared to Tax authorities.

How to avail the exemption?

The per diems allowed (paid) by employer needs to be added in gross salary as part of Salary under Section 17(1) as shown in screen below:

1. Amount needs to be entered while answering the Salary Exemption questions (Under Salary head) (Pls see the attachment)

2. Since part or complete amount is to be claimed exempt under section 10(14)(i)/ 10(14)(ii). Per diems amount received from employer (whether exempt or not) needs to be added as part of Salary under section 17(1) and then reduced by entering the same under exemptions u/s 10. This can be explained with help of an example.

Let us understand this with an example.

Mr. Ram is an Indian Citizen, going to UK on short term assignment of 2 months. His payroll is maintained by Indian company, i.e. Home country company while he will be rendering services to UK subsidiary of the Indian company. Salary in India comprises of:

On deputation to UK, he is in receipt of GBP 50 daily as per diems for meeting cost of living (also known as Cost of Living Allowance- COLA) and GBP 4000 monthly conveyance allowance.

Mr. Ram on completion of his assignment utilizes completely conveyance allowance. While he brings back GBP 2460 India at the end of assignment.

In above case, the amount of conveyance allowance since spent thus exempt u/s 10(14)(i) read with Rule 2BB(1). The daily allowance for meeting cost of living received by employee is (GBP 50 x 60 days) GBP 3000 out of which GBP 2460 is brought back by him to India. The amount to be included in his income u/s 17(1) shall be GBP 3000 converted at SBI TTBR last day of the month immediately preceding the month in which the salary is due, or is paid in advance or in arrears as per Rule 115. And the amount GBP 580 (spent per diems) are to be reduced, effectively GBP 2460 will become part of income.

Frequently Asked Questions

Q1. Is there separate ITR form for claiming benefit of Section 10?

No, the ITR forms available for salaried individuals are ITR-1 and ITR-2 generally. In the same form once can claim the benefit.

Q2. Is Section 10(14)(i)/(ii) benefit available to Residents only?

No, the benefit is available to all irrespective of residential status.

Q3. How can one claim benefit of exemption u/s 10?

The benefit of exemption can be claimed while filing the return. In case income of individual falls below the basic exemption limit after claiming exemption u/s 10, the assess may still chose to file the return. It is always advisable to file the income tax rerun if income exceeds basic exemption limit.

Q4. Can the benefit be claimed if payroll is maintained in host country?

The allowance is provided to employee to compensate the locational challenges. In case payroll is shifted to host country then the same would be updated to meet the locational requirement thus one may not find Per diems component in payroll which is host based.

The Author of this article is a Chartered Accountant with M/s. Venu & Vinay and can be reached at [email protected]

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Name: CA Navodita Arya

Qualification: ca in job / business, company: n/a, location: bangalore, karnataka, india, member since: 07 jun 2021 | total posts: 4, my published posts, join taxguru’s network for latest updates on income tax, gst, company law, corporate laws and other related subjects..

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if an employee denies submitting the breakup of expenses incurred with supporting for the per-diem allowance availed from the company and will it be ok if an employee shares the self-declaration to the employer stating what amount spent and what amount brought back to India. will it be ok for the employer to consider as per the declaration?

Whether a employee getting per diem needs to submit bills

If perdiem is paid for local travel in the country of residence. What are the rules for the applicability of taxation.

In the example given what would be the position on taxability if the balance amount of GBP 2640 is spent outside india for personal purpose & money is not brought back to india.

Generally an employee needs to report to employer what all amount is spent along with supporting proofs. If the amount is spent for the purpose for which it was granted and employer approves of bill then the the same is exempted u/s 10(14). If GBP 2640 is spent outside India and bills are submitted to employer which are approved by him, the same is not taxable. The thumb rule should be that if amount is brought back to India, then the same would become taxable

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7th CPC Travelling Allowance Rates

7th pay commission travelling allowance rules for central government employees.

Travelling Allowance is not a regular allowance for all employees! Travelling Allowance is that the permission to avail reimbursement of the expenses incurred by an employee while on duty in outstation! Travelling Allowance is a package of various allowances. Travelling Allowance and Daily Allowance (TA-DA),  Hotel Charges, Travelling Charges, Food Charges, Mileage Allowance, Reservation Charges, Internet and E-Ticketing Charges, Cancellation Charges, Conveyance Charges, TA on Deputation, TA on Transfer and TA on Retirement.

Compilation of TA/DA Rules for CG Employees

New Revised Rate and Entitlements of Travelling allowance as per 7th pay commission with effect from 1st July 2017: For Armed Forces Defence Personnel and Railway employees, the concerned department will issue separate orders on this subject respectively. Supersession of all orders issued earlier, particularly DoE Office Memorandum No.19030/3/2008-E.IV dated 23.9.2008, in respect of Travelling Allowance rules.

Travelling Allowance (TA) on Retirement

Time-limit for submission of claims for TA on Retirement is modified from 60 days to 180 days (six months), succeeding the date of completion of the journey – Finance Ministry Orders on 15th June 2021.

TA/DA Rules for Central Govt Employees

What is TA/DA?

TA/DA stands for Travelling Allowance and Daily Allowance (not Dearness allowance ). TA means the travel expenses as per entitlement on official duty. DA means the food and accommodation charges as per the entitlement. Travelling allowance and Daily allowance are fixed amounts as per the pay matrix level after the 7th pay commission.

What is Travelling Allowance?

A reimbursement system for travelling expenses while on duty (official duty or temporary duty). And any kind of travelling expenses is permissible as per entitlements of TA/DA Rules. Other than travel expenses, accommodation, food and other related expenses are also eligible for reimbursement under Daily Allowance. The revised rates of TA and DA allowances after the 7th pay commission are given below in detail.

• 7th Pay Commission Travel Entitlement
• 7th Pay Commission Rate of Travelling Allowance
• 7th Pay Commission Orders on Travelling Allowance

Travelling Allowance Rates 7th Pay Commission – Travel Entitlement as per Pay Level in Pay Matrix

Entitlement of Daily Allowance and Travelling Allowance as per Pay Level in Pay Matrix Table

Travel Entitlement for Tour and Training (within the Country)

Entitlement of Premium Trains, Premium Tatkal, Suvidha, Shatabdi, Rajdhani and Duronto Trains

International Travel Entitlement

Entitlement for journeys by Sea or by River Steamer

(i) For places other than A&N Group of Islands and Lakshadweep Group of Islands:-

For travel between the mainland and the A&N Group of Islands and Lakshadweep Group of Islands by ships operated by the Shipping Corporation of India Limited

Mileage Allowance for Journeys by Road

(i) At places where specific rates have been prescribed:-

Daily Allowance as per Pay Level in Pay Matrix

Rate of Daily Allowance Travelling Allowance as per Pay Level in Pay Matrix Table

Note: The Rates of Accommodation Charges, Travelling Charges, and Lump sum amount will further increase by 25% whenever DA increases by 50%.

Clarification on accommodation charges for stay in Hotels as per CCS (TA) Rules – Dated: 18.6.2018

Claiming of hotel charges procedure for CG Staff and Officers with effect from 1st July 2017 as per the recommendations of the 7th pay commission.

For levels 8 and below, the amount of claim (up to the ceiling) may be paid without the production of vouchers against self-certified claims only. The self-certified claim should clearly indicate the period of stay, name of dwelling, etc. Additionally, for a stay in Class ‘X’ cities, the ceiling for all employees up to Level 8 would be Rs. 1,000 per day, but it will only be in the form of reimbursement upon production of relevant vouchers.

Reimbursement of Travelling charges

Reimbursement of TA for Central Government Officers and Staff from 1st July 2017.

Similar to Reimbursement of staying accommodation charges, for level 8 and below, the claim (up to the ceiling) may be paid without the production of vouchers against self-certified claim only.

The self-certified claim should clearly indicate the period of travel, vehicle number, etc. the ceiling for levels 11 and below will further rise by 25 per cent whenever DA increases by 50 per cent. For journeys on foot, an allowance of Rs.12/- per kilometre travelled on foot shall be payable additionally.

Reimbursement of Food charges Procedure

Reimbursement of food bills procedure for CG Employees after 7th pay commission.

There will be no separate reimbursement of food bills. Instead, the lump sum amount payable will be as per Table E (i) above and, depending on the length of absence from headquarters, would be regulated as per Table (v) below.

Since the concept of reimbursement has been done away with, no vouchers will be required. This methodology is in line with that followed by Indian Railways at present (with suitable enhancement of rates). i.e. Lump sum amount payable.

Timing restrictions – Absence from Headquarter

Absence from Head Quarter will be reckoned from midnight to midnight and will be calculated on a per-day basis.

If absence from headquarters is less than 6 hours = 30% of the Lumpsum amount

If absence from headquarters is between 6 -12 hours = 70% of the Lumpsum amount

If absence from headquarters is more than 12 hours = 100% of the Lumpsum amount

Travelling Allowance Rules – Implementation of the Seventh Central Pay Commission

Transportation Rules for Personal Effects

Transportation of personal effects on transfer by road calculation. Transportation entitlement for Central Government employees with effect from 1.7.2017

Transportation Rules for Conveyance

Reimbursement for transportation of conveyance charges for CG employees effective from 1.7.2017.

Classification of pay level for Travelling allowance

Rate of transportation of conveyance on transfer

TA-DA Allowance Rules for Central Government Employees

Sr 116 of ta rules pdf.

The travelling allowance referred to will be admissible in respect of the journey of the Government servant and members of his family from the last station of his duty to his home town or to the place where he and his family is to settle down permanently even if it is other than his declared home town and in respect of the transportation of his personal effects between the same places.

SR 147 of TA Rules PDF

S.R. 147 the expenditure on transportation of conveyance by government servants on their retirement shall be reimbursed without insisting on the requirement that the possession of the conveyance by them while in service at their last place of duty should have been in the public interest. Finance Ministry issued an important clarification order on Travelling Allowances rules and rates as per 7th Pay Commission on 13.7.2017.

TA/DA Rules for Retiring Employees

TA on Retirement includes 4 components:-

• Travel entitlement for self and family
• Composite Transfer and packing grant (CTG)
• Reimbursement of charges on transportation of personal effects
• Reimbursement of charges on transportation of conveyance.

(i) Travel Entitlements

Travel entitlements as prescribed for tour/transfer in Para 2 above, except for International Travel, will be applicable in case of journeys on retirement. The general conditions of admissibility prescribed in S.R. 147 will, however, continue to be applicable.

(ii) Composite Transfer Grant (CTG)

(a) The Composite Transfer Grant shall be paid at the rate of 80% of the last month’s basic pay in case of those employees, who on retirement, settled down at places other than the last station(s) of their duty located at a distance of or more than 20 km.

However, in case of settlement to and from the Island territories of Andaman, Nicobar & Lakshadweep, CTG shall be paid at the rate of 100% of last month’s basic pay.

Further, NPA and MSP shall not be included as part of basic pay while determining entitlement for CTG.

The transfer incidentals and road mileage for journeys between the residence and the railway station/bus stand, etc., at the old and new station, are already subsumed in the composite transfer grant and will not be separately admissible.

(b) As in the case of serving employees, Government servants who, on retirement, settle at the last station of duty itself or within a distance of less than 20 km may be paid one-third of the CTG subject to the condition that a change of residence is actually involved.

(iii) Transportation of Personal Effects:- Same as Para 3(iii) above.

(iv) Transportation of Conveyance:- Same as Para 3(iv) above.

The general conditions of admissibility of TA on Retirement as prescribed in S.R. 147 will, however, continue to be applicable.

Who is eligible for Travelling Allowance?

7th CPC Travel Entitlements

Travelling Allowance and Related matters | Finmin Orders

Transfer Travelling Allowance Form for Central Government employee

Travelling Allowance Bill For Transfer

• Part-A (To be filled by the Government Servant)

Particulars of an employee

Part-B (To be filled in the Bills Section)

• Expenditure Details

Note: This bill should be prepared in duplicate-one for payment and the other as an office copy

Time limit for submission of claims for Travelling Allowance (TA) on retirement regarding

The time limit for submission of TA claim in all other cases i.e. on tour, transfer and training etc. will remain 60 days.

Travelling Allowance (TA/DA) Chart

Travelling Allowance on transfer to/from the North-Eastern Region, Union Territories of Andaman & Nicobar, Lakshadweep Island and Ladakh

If the family of the Railway employee does not accompany him. transfer to from these areas, the employee is entitled to carry personal effects up to 1/3rd of his entitlement and production of receipt/voucher is not mandatory to claim 1/3rd of his entitlement of transportation of personal effects.

If the family of the Railway employee accompanies him on transfer to/from these areas, the employee is entitled to the admissible cost of transportation of personal effects and production of receipt/voucher is mandatory to claim the admissible amount as per his entitlement for transportation of personal effects.

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7th PAY COMMISSION (Salary)

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Daily Allowance Travel | Daily Allowance Policy,Rates | Daily Allowance Calculation | Daily Allowance taxable or not 7th Pay Commission

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Daily Allowance Travel For Govt Employee| Daily Allowance Policy| Daily Allowance Rates | Daily Allowance Calculation | Daily Allowance taxable or not Under 7 th Pay Commission

As per the government norms, a daily allowance is a uniform allowance that shall be granted per day of absence from the headquarters. This shall only be provided to the government employees who are absent from the headquarters for a specific period of time.

Also, the traveling has to be beyond 25 kilometers (from the headquarters) to avail this benefit.

Daily Allowance Eligibility

Since daily allowance is the cost that would reimburse the employee if he has gone to stay outside, the only eligibility that you need is to be a government employee who is working away from his hometown.

To avail the DA, you must provide a self certified claim. Your claim should indicate your period of stay.

Daily Allowance Rates

The rates of the daily allowance vary widely as per the Grade Pay. These usually increase with the class of cities that the person lives in, with the Class A cities having the highest Daily Allowances since the traveling costs in these places are higher.

Daily Allowance Travel

At present the traveling charges are being calculated as per the journeys on foot, taxis, food bills and accommodation/ guest houses.

Daily Allowance Calculation

If you are on tour or travel, then the daily allowance will be calculated per the number of days of absence from the office – from midnight to midnight.

If you are absent for more than 6 hours but less than 12 hours from your office then you are eligible for 70% daily allowance.

In case of an absence of 12 or more hours from the office, you are liable to get full daily allowance.

If you are free boarding and lodging you will get 25% of the DA. If you are lodging alone then you will get 50% of the DA. If you are accommodated in the office building you will get 75% DA.

There’s also a mileage allowance, which is given to meet the cost of traveling during office hours for a job that requires one to travel. If a government employee takes a route which isn’t the shortest, but is actually cheaper than the shortest, then the amount spent on journeying this route will the amount of DA that will be provided.

Daily Allowance taxable or not

According to a section 10 (14) under the government norms, Daily allowance is fully exempted from tax. This means that the amount that you receive as the daily allowance shall not be liable to go through tax.

So here are the things that we learnt about Daily Allowance:

Other Articles :

• IFS Officer Pay Scale,Grade Pay,Salary | IFS Officer Allowance,Perks| IFS Officer Facility Under 7th Pay Commission
• Hard Area Allowance For Doctor,Paramilitary Forces| Hard Area Allowance Taxable Or Not Under 7th Pay Commission

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Rates of Daily Allowance Prescribed by Ministry of External Affairs for Foreign Tours

Rates of Daily Allowance prescribed by the Ministry of External Affairs for officers deputed on tour to various countries. (As amended on 24-9-2000)

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Here’s how daily allowance given to employees on international travel is taxed

A recent ruling of the andhra pradesh high court has held that boarding and lodging allowances paid to employees deputed abroad for meeting personal expenses is taxable as a perquisite and the employer is liable to deduct tax.

The HC held that 'lump sum' payments made to employees resulted in an additional advantage to meet the higher cost of accommodation and other personal expenses and cannot be considered as having been incurred in performance of duties. It agreed with the ruling of the Tribunal that there was no evidence to prove that the expenditure was incurred by the employee as the employer did not collect any bills or vouchers against the lump sum payments.

In such an event, the employer would be held responsible for failure to withhold tax and would be liable to deposit the outstanding tax (on the income which is considered as not exempt) along with interest. The revenue authorities may also levy penalties on the employer.

In India, there have been few HC judgements in the context of granting exemption for per diem/daily overseas allowance to Indian employees sent on international assignments. This HC ruling contradicts the principles laid down in another ruling of the Karnataka High Court and other tribunal rulings, which held that verification of actual expenditure incurred by the employee is not required provided the allowance paid is reasonable and the employer is satisfied that the conditions provided under the Income Tax Act for claiming exemption are met.

In the AP HC ruling, 'lump sum' allowances were paid to the employee towards boarding and lodging and the court held that such expenditure could not be treated as having been incurred in connection with discharge of duties. No breakup of the amounts paid to the employees was available and no evidence such as log book and vouchers was available to prove that the expenditure was incurred by the employees.

In few cases, the employer paid the outstanding 'lump sum' allowances after employee’s return to India without obtaining any details of the expenditure incurred. In the Karnataka HC ruling a daily per diem was paid to cover actual expenses of meals, travel, laundry and other miscellaneous expenses. In the said ruling, relying on the circulars issued in the context of government employees and other favourable tribunal rulings, the HC held that the per diem paid was reasonable and the employer was not required to maintain supporting.

While, the AP HC ruling places onus on the employer, the court observed that the employees could claim the tax exemption by producing necessary evidence before the tax officer. It must be noted that even if the employer has considered such allowance as exempt for tax withholding purposes, it is prudent for the employees to maintain appropriate documentation to be able to support their claim of tax exemption before the tax authorities during scrutiny of the tax return. In situations where taxes have been paid on per diem allowance in the overseas country, a foreign tax credit of the same can also be claimed in India on the doubly taxed per diem, subject to appropriate documentation.

This ruling is relevant for all employers paying tax-exempt per diem allowances or daily living allowances to overseas workers. While the above HC rulings were relating to employees going on international assignments, the principles will also be relevant to employees who visit overseas countries on business trips and are in receipt of per diem/daily allowances as the provisions of the Income Tax Act with the conditions for tax exemption are common for all.

Finally, Neel also had to come to terms on the tax implications for his allowances abroad.

Alok Agrawal is Partner, Deloitte India and Deepika Mathur is Director, Deloitte Haskins and Sells LLP.

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Travelling and daily allowance rules, travelling and daily allowance.

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Revision of Daily allowance admissible in case of foreign travel on official business/training/tour etc.

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Daily Allowance: Meaning, How Is It Viewed in India, Taxability and Calculation

During an official tour, did you know that employees are given a daily allowance (per diem) by their employers? This allowance aids workers in effectively covering costs associated with work-related travel. To learn more, keep reading.

By Future Generali Updated On Sep 13, 2022

What is daily allowance?

When an employee works outside of their typical work location, their employer will give them a daily stipend, sometimes known as a per diem, to cover their daily expenses. In addition to the transport allowance, employees may also get daily allowances.

For training or any other work-related job that requires employees to travel to a different location, employers typically pay a daily allowance. Additionally, firms give this allowance to workers when they travel for work.

Types of Per Diems

There are two different kinds of daily allowances that are given to employees as standard business practice around the world:

• An allowance given to cover official costs. These benefits are offered by the employer to help employees cover their costs associated with carrying out their duties.
• An allowance to cover personal expenses while serving an abroad assignment. These benefits are provided by the company to help employees with the higher cost of living in overseas countries.

How is daily allowance viewed in India?

Employers provide daily allowance in accordance with the travel destination and corporate policy. Employees' daily allowances, for example, fluctuate depending on where they are travelling, such as Rajasthan versus Mumbai. The allowance that employees receive when they visit the USA will also vary depending on the cities they visit.

If the daily allowance is greater than what is actually spent, it might be added to the pay for tax purposes. If employees have used all of their daily allowance, it is not taxable under Indian income tax laws. If employees have saved money, however, the daily allowance will be taxable and fall under the salary structure. In these situations, the taxation policy will be applied in accordance with the concerned person's salary and the relevant tax bracket.

As per Income Tax Law in India, the amount brought back is considered part of your taxable income. If it is not included, the money is considered black money or undeclared income. Here’s an example. You receive INR 7,500 per day for the trip and you saved INR 3,000 per day for a 30-day trip. When you’re back home, the total remaining cash is worth INR 90,000 that will be spent on daily needs. That 90,000 is taxable in India as per your tax slab.

Let’s make this clearer by looking at the law. The Income Tax Act clearly states that daily allowance an employee receives is not taxable if these conditions are met:

• It is a special allowance granted solely for performing duties;
• Provided on tour and separate from the normal place of duty; and
• Expenses were actually incurred.

Based on those provisions, tax exemptions are allowed only on how allowance was spent by the employee. The unspent amount is taxable in employee’s hands so it will require tax deduction.

The Income Tax Provisions do not provide a particular daily allowance amount. In this case, a business or employer may pay any sum as a daily allowance.

To claim the daily allowance for tax exemption, an employee should keep all their bills and vouchers. And these proofs have to be submitted to the employer after the trip ends. Of course, some small expenses like buying a newspaper or tips at a restaurant cannot be recorded because they don’t come with a bill but it is what it is.

In cases of no bills and vouchers, the employer’s internal policies state the employee is liable to deduct taxes from those allowances. If they fail to do so, the employer is treated as not deducting taxes correctly. Employers are liable to pay the outstanding tax amounts or pay penalties to revenue authorities if employees fail to show unused allowances.

Determining how much of the daily allowance is taxable puts an equal amount of responsibility on both employers and employees. It's easy. If you're travelling for work, keep all of your bills in a folder and give them to your company when you get home. And avoid leaving out the leftover funds from your tax returns because doing so will get you into problems. Simply expressed, there is a cost associated with using that extra money.

Is daily allowance payment taxable in India?

For long-term out of India assignments over 3 months, the company usually transfers a salary to the sister/parent/subsidiary company in the country employees are travelling to. The employees are paid a monthly salary abroad instead of their Indian salary. And that salary is taxable in the country as per the country’s tax laws.

With lump sums, many employees keep the remaining cash as additional income. But many are unaware that the unused allowance is taxable. Without any bills to prove the expenses, the income received is taxable. Allowances for short-trips is not taxable if spent for the reasons it was given to you. Any unspent amount is eligible for income taxes.

How to Calculate Per Diem Allowance?

The process to calculate daily allowance is very easy as the calculation methods focus on a daily rate. Here, employees have to multiply the daily allowance by the number of days.

Total daily allowance = Daily Expenses x Total number of days of travel

If an employee travels to Delhi for 25 days where he or she spends ₹1500 on a daily basis, they will get 25x ₹1500, which equals ₹37,500 as the total daily allowance.

Wrapping It Up!

This article on the daily allowance comes to a close with a thorough discussion. To benefit from this allowance, read the details and gather all the necessary receipts and bills.

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Frequently Asked Questions

No, a daily allowance is not included in an employee's salary.

Employees must maintain all receipts in order to submit them to their employers in order to receive their daily allowance. There may be some bills that employees are unable to make or maintain, like newspaper bills among many others. In these situations, they must provide employers with a self-declaration stating the amount spent. Employees may claim their entire daily allowance, with no remaining balance subject to tax, if they can provide receipts for their purchases in addition to self-declarations of how much they spent.

No, the ITR-1 and ITR-2 are the only forms offered to salaried individuals. A single benefit claim may be made using the same form.

No, regardless of residential status, everyone can receive the benefit.

When filing the return, the exemption benefit may be used. After claiming an exemption under Section 10, if an individual's income falls below the basic exemption threshold, the taxpayer may still opt to file the return. If income exceeds the basic exemption level, filing an income tax return is always advised.

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Your official tour daily allowance will be taxed if you don't have bills.

To claim the per diem allowance as exempt from tax, employees will have to maintain bills and vouchers of expenditure incurred by them while on official travel and submit the details of the same with the employer.

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U.S. Department of State

Diplomacy in action.

The Bureau of Public Affairs of the Department of State offers a subscription service that permits individuals to receive notices when Foreign Travel Per Diem rates are updated.

The Chapter 925 Per Diem Supplement to the Standardized Regulations (Government Civilians, Foreign Areas) lists all foreign areas alphabetically. Where a country or island is listed it is intended to include all territory within the boundaries of that country or island including any off-shore islands in the same general vicinity. It will not include territories or possessions located elsewhere even though considered an integral part of the parent country or island. In such cases, no cost data pertinent to such territories and possessions were used in determining the established rates. When a political subdivision smaller than a country is named, such as states, provinces, departments, cities, towns, villages, etc., it will include the corporate limits of such political subdivision or the limits of territory within the normal boundary thereof if it is not incorporated.  Any further clarification of the area covered by a specific listing is contained in associated footnotes which can be viewed by selecting Foreign Per Diems By Location.

If you have questions regarding the per diem rates, please contact the Office of Allowances.

Office of Allowances Bureau of Administration U.S. Department of State Washington, DC 20522-0104 Telephone: (202) 663-1121 E-mail: [email protected]

All travelers are advised to request information on hotel discounts for U.S. Government employees when arranging for hotel reservations. They should also seek information on the possible avoidance of taxes or their refund upon return to the United States or their post of assignment.

Separate amounts are established for lodging and meals plus incidental travel expenses (M&IE). The maximum lodging amount is intended to substantially cover the cost of lodging at adequate, suitable and moderately-priced facilities. The M&IE portion is intended to substantially cover the cost of meals and incidental travel expenses such as laundry and dry cleaning. The maximum per diem rates for foreign countries are based on costs reported in the Hotel and Restaurant Survey (Form DS-2026) submitted by U.S. government posts in foreign areas. This report includes prices for hotel rooms and meals at facilities representative of moderately priced and suitable hotels and restaurants most frequently used by typical Federal travelers. The lodging portion of the allowance is based on average reported costs for a single room, including any mandatory service charges and taxes. The meal portion is based on the costs of an average breakfast, lunch, and dinner at facilities typically used by employees at that location, including taxes, service charges, and customary tips. The M&IE rate is based on these meal costs plus an additional amount, equal to 10% of the combined lodging and meal costs, to cover incidental travel expenses.

In order for the Department of State to maintain appropriate travel per diem rates in foreign areas, employees of the Federal Government who believe that the per diem rate authorized for a particular area is inappropriate for expenses normally encountered while on temporary duty are encouraged to notify their respective agency travel officials. Those agencies that receive complaints about a per diem rate for a locality where there is frequent travel may submit a request to the Department of State for review. This request should include cost data on lodging and meals using Form DS-2026. This information must be submitted in accordance with instructions in section 074 of the Department of State Standardized Regulations (DSSR).

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Airtel announces new international roaming plans with in-flight data benefits 

Airtel has introduced new international roaming plans offering a variety of benefits including in-flight data access, designed to cater to the needs of travellers heading abroad..

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• Airtel's new international roaming plans include more data, in-flight connectivity, and 24/7 customer support.
• The plans, ranging from Rs 195 to Rs 2,998, offer a variety of options to suit different travellers' needs.
• Users can easily subscribe to these plans via the Airtel Thanks app, and the plans are applicable across 184 different countries.

Airtel has launched new international roaming plans tailored for travelers heading abroad. These plans offer a range of benefits and are designed to provide convenience and affordability for international travelers.

Benefits of Airtel’s new international roaming plans:

—More Data: Airtel’s international roaming plans come with generous data allowances to keep travelers connected while abroad.

—In-Flight Connectivity: Some plans include in-flight data access, allowing travelers to stay connected even when they are in the air.

—24—7 Contact Centre Support: Airtel offers round-the-clock customer support to assist travelers with any queries or issues they may encounter during their trip.

Here are the benefits offered Airtel’s new international roaming plans:

--Rs 195 Plan: Airtel’s most affordable international plan starts at Rs 195 and is valid for a day. It offers 250 MB of data, 100 minutes of calls (to and from India), and 100 free SMS.

--Rs 295 Plan: For Rs 295, travelers can get a plan valid for a day with 250 MB of data.

--Rs 595 Plan: This plan is priced at Rs 595 and is also valid for a day. It includes in-flight data benefits and offers 1 GB of data.

Extended Validity Plans:

--Rs 2,997 Plan: Valid for 365 days, this plan offers 2 GB of data for the entire duration, along with 100 minutes of free calls and 20 SMS.

--Rs 2,998 Plan: Priced at Rs 2,998, this plan offers 30 days of validity, a 5 GB data cap, and 200 minutes of free outgoing calls.

--Short-Term Plan: Airtel also offers a short-term international roaming plan priced at Rs 755. This plan is valid for five days and includes 1 GB of data with no calling benefits.

Additional Features:

Auto-Renewal: Airtel’s international roaming plans come with an auto-renewal feature, ensuring uninterrupted service for travelers.

Single Pack for Multiple Countries: These plans are applicable across 184 different countries, allowing users to travel with just a single international roaming pack.

Easy Subscription: Users can easily subscribe to these data plans via the Airtel Thanks app. Once recharged, the plans will be activated automatically when the user arrives at their destination.

Airtel’s new international roaming plans offer a variety of options to suit the needs of different travelers, whether they are looking for short-term or long-term connectivity solutions. With benefits like more data, in-flight connectivity, and 24—7 contact centre support, these plans aim to make international travel hassle-free and more enjoyable for Airtel customers.

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