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5 Common Office Hazards to Prevent

You may think working in a comfy, climate-controlled office is safe and hazard-free, but there are many risks to your safety and health all around you. The Bureau of Labor Statistics reports tens of thousands of injuries or work-related health problems that office workers suffer each year.

Slips and trips are the most common office accident, accounting for the greatest number of injuries, according to the National Safety Council (NSC). Other office hazards include sprains and strains, poor workstation ergonomics, indoor air-quality problems, insufficient or excessive lighting, noise, electrical hazards and random acts of violence.

Being aware of these dangers is the first step in eliminating them and reducing the odds of injuries occurring. HR can implement processes to identify dangers and correct problems, including instituting safety walkthroughs, setting up a formal reporting system for unsafe conditions and conducting training sessions on correcting safety hazards.

Here are five of the most common office hazards:

Slips, Trips and Falls

Universal slip, trip and fall culprits include unattended spills, wet floors, exposed cords, unstable work surfaces, uneven floors, loose rugs and cluttered areas.

Inclement weather conditions, such as rain, snow and ice, create outdoor slip hazards on exterior steps, ramps, walkways, entry and exit areas, and parking lots, and indoor hazards when wet floors are not cleaned up promptly. Ice-melting products and nonslip runners can greatly reduce slip, trip and fall hazards during winter months.

Clean up all spills immediately, and post signs identifying hazards in areas that are being cleaned or that have recently been cleaned, and in areas prone to water accumulation and wet surfaces.

Office walkways should be kept clear, as boxes and other clutter can create a trip hazard.

Electrical and telephone cords should also be properly secured and not stretched across aisles or walkways, and carpets should not be frayed or buckled.

Ergonomic Injuries

Office workers spend many hours a day seated at a desk, working on a computer, resulting in ergonomic strains and other injuries related to posture and repetitive movement. These types of hazards can be difficult to detect.

A variety of adjustable chairs, desks, keyboards, etc., should be offered to accommodate the widest range of work styles. Employees should be told how to set up and operate adjustable equipment for the best workstation fit.

The Occupational Safety and Health Administration (OSHA) offers an eTool illustrating general ergonomics guidelines for setting up a computer workstation and performing computer-related tasks:

• Position the chair, keyboard and monitor in a straight line with your body.
• Maintain a relaxed, neutral posture.
• Sit up straight, adjusting the chair to provide firm back support.
• Let your arms hang loosely at the shoulders.
• Keep your elbows at a 90-degree angle while typing.
• Use an adjustable keyboard tray to position your keyboard and mouse at a comfortable height (usually lower than the desk surface). Place your mouse next to the keyboard, and keep it as close as possible to your body, to avoid reaching.
• Adjust the chair’s height so that your feet are firmly on the ground.

HR can monitor employees for musculoskeletal disorder symptoms. OSHA advises paying attention to any pain, fatigue, numbness or weakness, as these may be signs of an ergonomics problem and the start of a more serious issue.

Spending a large portion of your workday at the computer can cause eyestrain, according to the Mayo Clinic. Eyes may become dry and irritated, and workers may begin having trouble focusing. Light levels should be suitable for the work task—for instance, manual detail work may require higher levels of lighting, but staring at a computer monitor does not, the NSC said.

You can cut down on excessive glare by closing blinds on windows and dimming the overhead lights. Correctly positioning monitors slightly below eye level, minimizing screen glare and increasing computer font size all can help alleviate eyestrain.

To reduce eyestrain and fatigue, OSHA recommends taking a 10-minute break for every hour you spend looking at a computer screen, giving your eyes a rest and focusing on things at varying distances.

Fire Safety

According to the latest available data, fire departments responded to approximately 17,500 office fires in 2012, which resulted in $643 million in property damage, according to the National Fire Protection Association. Routine office inspections could reduce this danger.

According to the NSC:

• Power cords should be inspected regularly for wear and be replaced if they are frayed or have exposed wire.
• Cords should never be used if the third prong has been damaged or removed.
• Cords should never overload outlets. The most common causes of fires started by extension cords are improper use and overloading. Extension cords should be approved by a certifying laboratory, such as Underwriters Laboratories , and be used only temporarily to connect one device at a time.

If employees use space heaters, verify that the appliances are approved for commercial use and have a switch that automatically shuts them off if they tip over. Space heaters should not be placed near combustible materials like paper.

Objects should never be placed closer than 18 inches below fire-sprinkler heads, to allow a full range of coverage. Emergency-exit routes should never be blocked or locked.

It’s also critical that employees be trained on what to do if a fire erupts. Are your workers trained in the basic use of fire extinguishers ?

According to the Occupational Safety and Health Act, when an employer has provided portable fire extinguishers for employee use, the employer must also train workers on the general principles of fire extinguisher use. Employers have the option of requiring all employees to immediately evacuate the premises.

Indoor Air Quality

The prevalence of poor indoor air quality has contributed to a rise in occupational asthma and other respiratory disorders, chemical sensitivity and allergies, according to the NSC. Some of the reasons for poor air quality are inadequate ventilation systems; office overcrowding; the presence of cleaning chemicals and pesticides; water damage and mold growth; cubicle design that blocks off air flow to work areas; too much or too little humidity; and poor housekeeping, which leads to dirty work environments.

The office’s air quality can be greatly improved by proper maintenance, cleaning and filtration of the ventilation, heating and air conditioning system. This will help reduce respiratory irritants, infections and illnesses, the NSC said.

Preventing the accumulation of dust, pollen, dirt and other buildup on all surfaces, especially in carpeting, will also cut down on respiratory irritants, infections and illnesses.

Cleanliness and orderliness, too, may prevent the spread of illnesses and diseases in the workplace. Restrooms, break rooms, lunch areas and refrigerators should be regularly sanitized, and workers should be told to throw out food before it spoils.

Roy Maurer is an online editor/manager for SHRM.

Follow him on Twitter @SHRMRoy .​

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7 Strategies to Avoid a Trip Hazard

Worker safety is paramount in today’s ultra-competitive and fast-moving working environment. However, job sites expose team members to several risks, few more prevalent than a trip hazard.

Slips, trips, and falls are often common occurrences on the worksite and a cause of injury. Employers must recognize, assess, and remove trip hazards from the workplace to lower the risk of workplace injuries and provide an environment that encourages productive work.

This article discusses seven strategies safety teams should consider to identify, assess, and remove trip hazards.

7 Ways to Prevent a Trip Hazard

1. remove obstacles in walkways.

Injuries often occur when workers trip over objects – such as waste, building materials, and equipment – left in designated walkways on the worksite.

The best way to prevent this risk is to support proper cleanliness in busy work and traffic areas, which might include the following steps:

• Conduct periodic slip and trip hazard
• Avoid stringing cords, cables, or air hoses across walkways.
• Keep all work areas clean and orderly.

2. Maintain Floor Safety

Fall protection involves more than just cleaning up spills from the floor. It also entails paying attention to the surfaces’ standards for walking and working.

Changing the floor area can help ensure safety from trips, slips, and falls. The following suggested practices can help businesses improve the quality of their floors:

• Invest in non-slippery, durable flooring.
• Set up mats, pressure-sensitive abrasive strips, paint-on coatings with abrasives, and synthetic decking. They offer sufficient friction and lessen foot stress.
• Regularly check floors for dangers that could cause trips and falls, such as cracks, holes, missing blocks, and uneven surfaces.

3. Wear Proper Shoes

Footwear can have a significant impact on preventing falls, and safety teams should consider the following to avoid trip hazards:

• The type of heels worn
• How smooth the bottoms are
• How the shoelaces are tied

Additionally, when management reviews a fall-related injury, they must assess footwear worn at the time, decide if it played a role in the incidence, and require that workers switch to shoes that are right for the responsibilities of their job.

4. Use Signage

Signage is a valuable warning system for many worksite risks, especially trip hazards. There are two sign types safety teams can use to prevent falls:

• Temporary signage. Safety teams should establish temporary warning signs while addressing a new trip hazard, such as removing walkway debris, cleaning up a spill, or repairing damaged floors. However, while these short-term signs help prevent injuries, management must address the hazard immediately.
• Permanent signage: A permanent sign can help warn workers to watch out for unavoidable hazards, such as uneven ground. However, safety teams should use these only when necessary because workers might ignore a cluster of signs or ones they see daily.

5. Ensure Proper Lighting

Workers need to be able to see their surroundings to avoid slips, trips, and falls, and poor lighting on job sites makes that problematic. Safety teams can help make work sites more visible through the following strategies:

• Repair switches and cords immediately after they stop working.
• Use sufficient lighting in walkways, hallways, and on staircases and ramps.
• Clear the area around light switches and ensure they are easily accessible.
• Instruct workers to turn on the light before entering a dark room.

6. Provide Trip Hazard Training

Educating workers on finding and preventing a trip hazard will help keep them safe, and safety teams should provide them with detailed instructions on the conditions they’ll work in and the dangers they’ll encounter.

Furthermore, management should conduct regular safety meetings or presentations, which are a terrific way to update the team on newly implemented safety measures or to remind them about seasonal concerns.

7. Develop safety plans

All efforts to promote fall prevention, especially in high-risk workplaces, are solidified by a well-thought-out safety strategy, which might include the following steps:

• Developing safety practices and standards
• Conducting trip hazard assessments
• Performing periodic maintenance inspections
• Studying specifications for safety equipment

Along with these recommendations, safety officers, onsite workers, and authorized staff can hold frequent toolbox discussions about trip hazards. These safety lectures can increase team members’ awareness and highlight the risks involved with their jobs, giving them better protection against accidents caused by slips, trips, and falls.

Preventing Trip Hazards Requires the Best Safety Solutions

In the workplace, trip hazards are relatively common and, unfortunately, can cause severe injuries. Management must do its best to identify and eliminate potential risks to ensure workers perform their duties safely by considering the abovementioned strategies.

The best employees want to work on the job sites of companies that put safety first, and those employers who take these proactive steps to remove hazards demonstrate their concern for workers, contribute to developing a culture of safety that helps everyone involved, and attract better talent.

Consider partnering with us to tailor a solution that helps you create a safer workplace for your workers, customers, and visitors.

Contact us today to learn more.

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What is a Trip Hazard and how do you prevent them?

• by Afnan Tajuddin
• Trip Hazard & prevention

Table of Contents

Trip hazards

Trips occur when your foot strikes or collides with something, causing you to lose your balance. In most situations, individuals trip over obstacles that aren’t visible, such as uneven flooring edges, messy equipment, tools, or cables.

Accidents from trips are among the most common causes of accidents at work! Trip hazards result in thousands of injuries every year. The most common ones are musculoskeletal, cuts, and bruises but more serious conditions can also occur such as fractures or dislocations 

You can’t have a safe and healthy work environment if people aren’t able to move around it freely.

Every day, you are tasked with performing tasks that require the use of your legs. Below I’ve listed common trip hazards and how to assess them so they don’t cause injury or accident.

Common trip hazards

• Cluttered environment and poor housekeeping
• Scattered tools, material, electrical cables & hose in workplace
• Lack of illumination
• Floor surfaces that are uneven or damaged or floor coverings that are unsuitable
• Obstructed view
• Failure to use handrails when climbing on the stairs

Safety Controls for trip hazards:

The incidence of trips in the workplace can be dramatically reduced by implementing policies to regulate behavior. Time pressures on employees who are completing tasks might cause them to rush through work or not pay attention which could lead them into dangerous situations if they do not know what precautions need to be taken when it comes down to hazards like poor housekeeping for example.

The most common type of walking hazard is the slip or trip. This can be prevented by making sure that employees have been trained on how to avoid these dangers. With the proper education, you can avoid trip hazards and reduce your risk of injury or accident. When workers are given training on trip hazards it can help them be more aware of the risks involved, as well as prevent injuries.

Housekeeping:

Housekeeping is the first step towards preventing trip hazards. Maintaining good house- Keeping includes material & waste management to keep your workplace safe for everyone

• Housekeeping and maintenance should be handled by dedicated workers, if necessary.
• At the workplace, sufficient trash containers in various locations must be provided with a distinct color code system for all trash containers.
• All workplaces must maintain the greatest possible degree of cleanliness in order to ensure a safe working environment and prevent incidents. In addition, Good housekeeping contribute to safe working conditions, while poor housekeeping is one of the most common causes of accidents.
• Before beginning a task, before ending shifts, and after finishing a job, the workplace should be clean. This must be noted and clearly defined on the Work Permit..
• Housekeeping should be given adequate time to ensure that the premises are well maintained.

Material & cable Management:

• Materials must be stacked or kept in a secure way that prevents sliding, falling, or collapse.
• Provide separate storage areas apart from working places
• Hoses, ropes, and electric cables should be arranged & should never be allowed to remain on walkways.
• Providing electrical outlets at worksite will help avoid risk of tripping over wires.
• Place equipment closet and electrical outlets where possible
• Avoid the use of extension cables if possible. Instead, use retractable reel that can be wrapped up when not in use and takes up less space.
• When trailing cables is used temporarily, it is important that they be properly secured. hang power cords over work areas rather than on floor, Use cable ties or hangers.

Illumination:

Poor illumination in the workplace is associated with an increase in accidents. Use proper lighting for walkways, stairs, and ramps to reduce accidents at workplaces where there’s no light source available such as basements or work in the nighttime; keep your space well lit by turns on before entering any dimly-lit rooms so you can see what surrounds you easily without bumping into anything while walking around aimlessly!

Walking Surfaces:

Floor surfaces that are uneven or damaged can present a trip hazard. Floors must be kept clean at all times. Stairways, gangways, passageways, and doorways should all be free of obstructions. Floor coverings with an improper safety measurement could also be dangerous, Damaged surfaces/floors are reported for rectification. Safety precautions should also be taken when covering them. A trip can happen at any time so take extra care!

Stairs / Ladder:

Handrails are important when climbing or descending stairs. Make sure that the Ladder you are using often has been inspected! Damaged rungs also lead directly towards trips. stairs should be kept clean and tidy.

Trip Hazard Sign:

Trip Hazard Sign is a cautionary signal to protect from potential trip hazards. It does not substitute for maintaining personal safety, but instead helps communicate that there are things close by which can cause injury or accident if you weren’t careful enough with what you’re doing!

Responsibilities:

Employer responsibilities:.

Employers have a responsibility to control & manage trip hazards. This includes:

• Visiting workplaces and conducting workplace-specific risk assessments .
• To ensure that obligations are fulfilled, it is important to carry out periodic audits as needed.
• Ensure that employees are adequately trained and instructed.
• That suitable arrangements, are in place to maintain site tidiness to a high standard.
• To monitor daily site conditions and ensure that any remedial actions are implemented through his organization.

Employees responsibilities:

Employees also have responsibilities in relation to controlling the risk from trip hazards including: 

• Report anything dangerous, e.g. damaged flooring.
• Keep care of the working environment in which they are working;
• Remove all unnecessary tools and equipment from the work site and return them to the stores.

Regulation about trip hazards:

Workplace health, safety and welfare. Workplace (Health, Safety and Welfare) Regulations 1992

OSHA – Walking-Working Surfaces – 1910.22

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11 Safety Tips for Preventing Slips Trips & Falls in the Workplace

• October 13, 2021

Preventing slips, trips, and falls in the workplace should be a priority for every company. According to the National Safety Council , slips, trips and falls are the second leading cause of injuries involving days away from work. Each year, nearly 250,000 employees miss an average of 13 days of work from sprains, strains, and tears resulting from these accidents.

How to prevent slips, trips, and falls in the workplace

It’s easy to slip, trip, or fall while at work for any number of reasons. However, slip, trip, and falls prevention measures can be relatively simple to implement. The list below describes how to prevent slips, trips, and falls in the workplace.

• Establish a risk assessment plan
• Install stair treads
• Maintain clean and dry walking surfaces
• Provide floor markings
• Utilize warning signs
• Remove obstacles
• Provide adequate lighting
• Insist on correct footwear
• Repair uneven or damaged walkways
• Ensure staircases have proper handrails

1. Establish a risk assessment plan: the key to slips, trips and fall prevention

2. Install stair treads

Many slips, trips, and falls at work happen on stairs. To increase traction and reduce the potential for accidents, stair treads can be covered with a light-weight, bolt-on tread cover with a permanent, abrasive polyurethane coating. Installing outdoor non-slip stair treads, such a diamond plate, bar grating and grip treads, can also provide a safer walking surface to prevent people from falling down stairs.

3. Maintain clean and dry walking surfaces for ultimate slip prevhttps://www.lapeyrestair.com/products/additional-products/nonslip-treadsention

Good housekeeping practices can go a long way in combating slips, trip and falls in the workplace. Wet, dusty or debris covered floors have less traction than clean and dry ones and are, therefore, more likely to result in slips, trips and falls. Mopping up spills immediately and sweeping up regularly can help prevent mishaps.

Outdoor walking surfaces, such as sidewalks and parking lots, can also be hazardous if not maintained properly. For slip prevention, these surfaces should be cleaned up after rain to remove wet leaves, branches or other debris that can cause slips, trips and falls. Snow and ice, which can make for especially treacherous footing, should be treated or removed as soon as possible.

4. Provide floor markings

Visual signals, such as floor markings, can direct workers around hazardous areas where they may be prone to slips, trips and falls. While paint was widely used in the past for floor markings, floor tape is more commonly seen in the modern workplace. Floor tape is available in a variety of colors. Reflective floor tape can be key to avoiding slips, trips and falls in low light environments. Non-skid floor tape can help improve traction while marketing areas to avoid.

5. Utilize warning signs to indicate trip hazards

Like floor markings, warning signs can also be used to visually inform workers about potential slip, trip and fall dangers. Every workplace should have “Wet Floor” signs on hand to indicate wet areas that have just been mopped, equipment is leaking or moisture is being tracked in from outside. Other warning signs such as “Uneven Floors” or “Watch Your Step” can be used to warn workers to be cautious when approaching areas with uneven flooring or other trip hazards.

6. Remove obstacles to prevent trips at work

An easy way to help avoid slips and trips at work is to remove obstacles from the floor and make sure all pathways are clear. In office areas, briefcases, purses, boxes and files can cause slips, trips and falls if left on the floor. Electric cords, cables and wires can also be obstructions if not secured and tucked out of the way. In work areas, keep walking surfaces clear of materials and equipment to prevent slips, trips and falls.

7. Provide adequate lighting

It’s hard to avoid slip, trip and fall hazards in areas with poor lighting where workers can’t see where they are going. Adequate lighting in all areas of the workplace, inside and out, will help reduce the risk of accidents. A well-lit staircase can help prevent workers from falling down stairs , which can cause serious injuries. Make sure all hallways, walkways, sidewalks and work areas have sufficient lighting. Remind workers to turn on the lights before going into a dark area and be sure replace light bulbs in a timely manner.

8. Correct footwear assessment

Workplaces that require certain footwear as part of a dress code or safety shoes should be sure to enforce the policy to help avoid slips, trips, and falls. Even in office environments, shoes with slippery soles should be avoided to prevent accidents from occurring. Encourage all employees to wear proper footwear that provides sufficient traction to avoid slipping, tripping or falling on slick carpeting or wet surfaces.

9. Repair uneven or damaged walkways

Uneven walking surfaces in work environments can cause a slip, trip or fall hazard for employees when they are least expecting it. The same goes for sidewalks and parking lots with uneven surfaces or potholes. Be sure to repair any damaged walking surfaces as soon as possible to avoid both accidents and injuries.

10. Avoid improper use of ladders

Ladders are a leading cause of injuries and falls in the workplace. To address this issue, OSHA revised its Walking-Working Surfaces standards in 2017. Under these rules, fixed vertical ladders are not allowed to be used for routine operational use. Employees should not carry items up or down the ladder. Instead, standard stairways should be provided, and for tight spaces, alternating tread stairs are the safest way to access routine operations.

11. Ensure staircases have proper handrails

How slips, trips and falls occur

While the terms slips, trips and falls are often used interchangeably, they are actually three different types of workplace accidents. Slips occur when a person loses their balance or footing without coming into contact with an object. Trips happen when a worker’s foot, leg or body comes into contract with an object that causes them to lose their balance. Falls result in a person coming to rest accidentally on the floor or a lower level. Both slips and trips can cause falls, but falls can also result from missing handrails or guardrails.

What is the most common cause of slips, trips and falls?

A variety of obstacles and conditions can cause slips, trips and falls. Loss of traction, from conditions such a wet floors, ice or snow, is the leading cause of slips in the workplace. Most trips occur due to obstacles in the walkways. Falls can result from both trips and slips, but also from a lack of safety features on staircases and upper levels. Ladders account for the majority of falls from a lower level.

Why slip, trip and fall prevention is important

Slip, trip and fall prevention is vital to avoiding serious and costly injuries in the workplace. Approximately 25% of all reported workplace injuries are due to slips, trips and falls. Almost all of these workplace injuries can be prevented through proper design, use, and maintenance of walking surfaces.

Often these types of accidents often result in only minor injuries, such as scratches and bruises. However, more serious conditions, including broken bones and head injuries can also occur from slips, trips and falls. Not only do these accidents affect the health and wellness of workers, but they are also costly to employers. According to the 2019 Liberty Mutual Workplace Safety Index, slips trips and falls cost employers more than $17.5 billion a year.

Slip and fall prevention checklist

Slip and fall prevention in the workplace doesn’t have to be difficult or time consuming. Below are a few ways to ensure workplace safety every day.

• Keep floors and walking surfaces clean and dry
• Remove obstacles from walkways
• Use floor markings and warning signs to mark potential hazards
• Ensure all work areas and walkways have sufficient lighting.
• Repair uneven floors and walking surfaces immediately.
• Avoid ladders for routine operations.

Preventing slips and falls in the workplace: Key takeaways

The causes of slips, trips and falls in the workplace are many. However, most of these accidents can be avoided by taking steps to ensure worker safety. Preventing slips and falls in the workplace not only keeps employees safe but also saves companies the expense of paying for costly injuries.

Slip trip and fall safety FAQs

What height is a trip hazard.

As defined by the Americans with Disabilities Act (ADA) of 1990, a trip hazard is as any vertical change of over 1/4 inch or more at any joint or crack. Common trip hazards include clutter, cracks in concrete, and hoses, cables, or wires left in walkways.

What can improve traction on floors that are frequently wet?

Placing slip resistant floor mats on surfaces that are frequently wet can help improve traction. Also requiring workers to wear shoes with anti-slip soles will help improve traction on slippery surfaces. Installing anti-slip flooring like serrated bar grating can also help improve slip, trip and fall safety.

What is the difference between a slip and a trip?

A slip occurs when a person loses their balance without coming into contact with an object, while a trip happens when a person’s foot or leg contacts an item causing them to lose their balance. Slips are usually caused by slick surfaces, while trips are caused by protruding objects.

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• Weill Cornell Medicine

Slips, Trips, and Falls: Understanding, Preventing, and Mitigating Risks

By Gian Joseph, Safety Advisor

As we enter the rainy and cold season, we face several risks , which include slips , trips, and fall s in our day-to-day activities. It is important t o be aware of hazards around us and learn how to properly identify and assess any risks with each step.  

Slips, trips, and falls (STFs) are common accidents that can lead to severe injuries. These incidents occur in various settings, from homes and workplaces to public spaces , and i t is essential to understand the causes, consequences, and , most importantly, strategies for prevention and mitigation.   

1. Understanding the Dynamics of STFs. STFs are caused by the following .  

Insu fficient friction between the shoe and the walking surface. Common causes include wet or greasy floors, spills, and loose debris (Slip and Fall Accidents, 2021).  

When a person's foot collides with an object or an uneven surface, it caus es them to lose balance. Typical trip hazards include cluttered walkways, electrical cords, uneven flooring, and damaged or upturned mats (Slip and Fall Accidents, 2021).  

2. The Impact of STFs  

Slips, trips, and falls have far-reaching effects, affecting individuals and society . Personal i njuries range from minor cuts , bruises, sprains , and abrasions to fractures, dislocations, and head injuries (National Safety Council, 2021). The medical expenses associated with treating STF-related injuries can be substantial , including hospital stays, surgeries, rehabilitation, and ongoing care (National Safety Council, 2021). STFs can result in missed workdays and reduced productivity for both individuals and employers. Workers' compensation claims and absenteeism contribute to economic costs (National Safety Council, 2021). Lastly, t he physical and psychological consequences of STFs can limit mobility, independence, and overall quality of life, especially among older adults ( Sahyoun et al., 2020).  

3. Prevention and Mitigation Strategies  

Preventing and mitigating STFs involves a combination of awareness, environmental modifications, and education . H ere are some ways you can take precaution s against STFs in your daily activities;  

Clear Pathways: Maintain clear, unobstructed walkways by removing clutter and tripping hazards such as cords, toys, and loose rugs (Occupational Safety and Health Administration [OSHA], 2002).  

Adequate Lighting: Ensure proper lighting in all areas, both indoors and outdoors, to improve visibility and reduce the risk of tripping over obstacles (OSHA, 2002).  

Slip-Resistant Flooring: Install slip-resistant flooring materials, especially in areas prone to moisture, like bathrooms and kitchens (OSHA, 2002).  

Footwear: Encourage the use of proper footwear with good traction, especially in environments where slip hazards are prevalent ( Sahyoun et al., 2020).  

Handrails and Guardrails: Install and maintain handrails and guardrails on stairs, ramps, and elevated platforms to provide support and prevent falls (OSHA, 2002).  

Warning Signs: Use signage to alert individuals to potential hazards, such as wet floors or uneven surfaces (OSHA, 2002).  

Education and Training: Promote awareness and provide training to individuals on recognizing and avoiding STF hazards (National Institute for Occupational Safety and Health [NIOSH], 2015).  

Workplace Safety: Employers should implement safety protocols and conduct risk assessments in the workplace, addressing potential STF risks (NIOSH, 2015).  

Regular Maintenance: Routinely inspect and maintain buildings, walkways, and outdoor areas to identify and address potential hazards promptly (NIOSH, 2015).  

4. A Holistic Approach to STF Prevention  

Preventing and mitigating STFs require a collaborative approach involving individuals, organizations, and communities:  

Individuals : Exercise caution when walking, especially in unfamiliar or potentially hazardous environments. Wear appropriate footwear and take your time, especially in wet or slippery conditions ( Sahyoun et al., 2020).  

Employers: Create a safe work environment by identifying and mitigating STF risks. Provide training to employees on safety protocols and the proper use of equipment (OSHA, 2002).  

Property Owners and Managers: Ensure properties are well-maintained and free from hazards. Regularly inspect and address issues promptly (NIOSH, 2015).  

Government and Local Authorities: Enforce building codes and regulations that promote safety, especially in public spaces and commercial buildings (OSHA, 2002).  

Conclusion  

Slips, trips, and falls are preventable accidents that carry substantial personal, economic, and societal costs. By comprehending the causes, consequences, and prevention strategies, we can significantly reduce the incidence of STFs and mitigate their impact. Whether at home, at work, or in public spaces, prioritizing safety and fostering awareness about STFs is crucial for the well-being of individuals and communities. Let us strive collectively to create environments where everyone can move safely and confidently, free from the fear of falling.  

References:  

National Institute for Occupational Safety and Health (NIOSH). (2015). Preventing Slips, Trips, and Falls in Wholesale and Retail Trade Establishments. https://www.cdc.gov/niosh/docs/2015-100/pdfs/2015-100.pdf  

National Safety Council. (2021). Injury Facts. https://injuryfacts.nsc.org/work/overview/work-safety-introduction/work-...  

Occupational Safety and Health Administration (OSHA). (2002). OSHA Publication 3151-12R. Preventing Slips, Trips, and Falls in Wholesale and Retail Trade Establishments. https://www.osha.gov/Publications/osha3151.pdf  

Sahyoun , N. R., Pratt, L. A., & Lentzner , H. (2020). The Changing Profile of Nursing Home Residents: 1985-1997. Journal of Aging and Health, 12(3), 336-363.  

Slip and Fall Accidents. (2021). InjuryClaimCoach.com. https://www.injuryclaimcoach.com/slip-and-fall-accidents.html  

Please note that the sources cited are accurate as of the time of writing this article. For the most current information, consult authoritative sources and local health authorities.  

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7 slipping hazards lurking in your office

When we head to work each day, a slip-and fall-accident is probably the last thing on our minds—but, in fact, they are much more common than we realize. About 9.2 million people were treated in emergency rooms for fall-related injuries in 2016. 1 Your employer should have a formal slip, trip, and fall prevention program in place, but there are also steps you can take to ensure these types of accidents don’t occur. According to risk engineers, here are the top seven places to look for slip-and-fall hazards.  

The shoes you wear at work can play an important role in preventing slip-and-fall accidents. Always choose footwear that is compatible with the flooring surfaces in your workplace.

A number of factors contribute to staircase accidents, including:

• Irregular steps
• Poor lighting
• Objects left on stairs
• Improper or broken handrails
• A step in an unexpected place

Make sure to always take your time on the stairs and use caution if you spot any of the signs above. 

Escalator steps are not the correct height for normal walking, which increases the risk for a slip, trip, or fall. Do not use escalators as stairs when they are not operating.

Walkways may crack due to settling surfaces, storm damage, or the action of tree roots. They can also collect puddles or ice. Be especially cautious when walking outside in bad weather, and alert the building authorities if you see these hazards so they can improve the slip resistance of these surfaces.

Slip-and-fall accidents are common on ramps as they can get slippery when it rains or snows, making the increased slope difficult to navigate. And don’t get caught off-guard by a ramp with a low rise—especially when it has no handrails.

Parking Lots

When navigating the parking lot at work, watch out for:

• Irregular surfaces
• Speed bumps (if your office has them, see below)
• Inadequate lighting

Speed bumps and wheel stops

Speed bumps and wheel stops can be a tripping hazard. If your workplace access road and parking lot has these features, navigate with caution. They should be painted a bright color and properly placed.

Most importantly, if you do see a potential slip-and-fall hazard in your work environment, report it immediately. The sooner it is corrected, the safer you and your colleagues will be.

1   https://www.nsc.org/work-safety/safety-topics/slips-trips-falls

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Chubb is the marketing name used to refer to subsidiaries of Chubb Limited providing insurance and related services. For a list of these subsidiaries, please visit our website at  www.chubb.com . Insurance provided by ACE American Insurance Company and its U.S. based Chubb underwriting company affiliates. All products may not be available in all states. This communication contains product summaries only. Coverage is subject to the language of the policies as actually issued. Surplus lines insurance sold only through licensed surplus lines producers. Chubb, 202 Hall's Mill Road, Whitehouse Station, NJ 08889-1600.

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What Are Trip Hazards and How to Avoid them In The Office?

Each year tens of thousands of people suffer an injury as a direct result of either a slip, a trip or a fall costing the national economy hundreds of thousands of lost works days, not to mention the tens of millions of dollars in workers compensation payments.

And that is just the financial aspects of a bad fall. The physical and emotional aspects are too high to even be properly taken into consideration . Let us check out the more common trip hazards and how to go about avoiding the same.

Reduce wet and slippery surfaces to a bare minimum

By and large, walking surfaces tend to account for a very significant portion of injuries, both on and off the workplace.Some of the most frequently reported injuries due to wet services tend to occur in the following areas:

• Floors in general
• Parking lots
• Food preparation areas
• Sidewalks (or lack of the same thereof)
• Shower stalls in many residential dorms

Various obstacles in aisles and walkways

Many injuries can also directly result from tripping and falling due toclutter, obstacles, materials and assorted equipment in corridors, aisles, entranceways as well as stairwells and stair cases. In this regard proper housekeeping in both work as well as traffic areas is still widely considered to be the most effective control measure when it comes to avoiding the pitfalls of these specific types of hazards. What this means is that the administration should have the policies and/or procedures in place when it comes to allowing specific time periods for cleaning any particular area, especially where scrap material or waste is generated as a byproduct of the cleaning operation:

• It is important to Keep all such work areas, as well as passageways, and storerooms and their ancillary service areas both clean and orderly .
• One should avoid stringing open cables cords, or any air hoses across hallways or corridors or even in any designated aisle that does not have any specific area creamery demarcated for the same
• It is also important to avoid leaving files,boxes, or briefcases in the aisles and other office areas.
• It is also deemed prudent to encourage safe work practices, such as reading all about controlling trip hazards and also learning to close file cabinets, desks and drawers after use, and developing a habit of picking up loose objects from the floor.

The administration should also conduct periodic inspections for slip and trip hazards.

The seminal importance of proper lighting in work areas

Poor lighting both in the workplace and beyond is typically associated with an increase in accidents. However, it can be avoided in the following ways

• Keep all work areas well-lit and clean
• Upon entering a darkened room, one should always switch on the light first
• It is important to keep all poorly lit walkways as clear of clutter and obstructions as possible
• Keep the area around the light switches both clear and accessible
• It important to repair switches, fixtures, and cords immediately if they start to malfunction in any way.
• Following the above precautions can go a long way in ensuring that trip hazards are minimized to the greatest possible extent

Home » Blog » Office Safety Hazards: A List of Common Workplace Risks

Office Safety Hazards: A List of Common Workplace Risks

Last modified on October 18th, 2022

5 Most Common Office Safety Hazards

Your office may be cozy and air-conditioned, but that still doesn’t mean everyone is safe in it. There are numerous safety risks and office hazards around every workstation. According to the Bureau of Labor Statistics (BLS), workers suffer tens of thousands of office-related injuries and health problems each year.

Every employer needs to be aware of common workplace hazards so they can take steps in eliminating them and making sure the odds of any workplace injury occurring are reduced to a minimum. Implementing processes and training that help identify hazards and correct problems is the safest thing upper management can do.

The Importance of Workplace Safety

Workplace injuries are costly for everyone. Across the United States, private companies reported a total of 2.7 million nonfatal injuries and illnesses in 2020, according to the BLS. Making matters worse, almost 5,000 people suffered fatal occupational injuries in the same year. Workplace injuries can be life-changing for employees, and it’s ultimately the employer’s responsibility to put the proper protocols in place to keep workers safe at all times.

The consequences of a workplace accident go far beyond the injuries themselves. The financial costs for employers can be extremely high, with the National Safety Council estimating that total workplace injuries cost U.S. companies almost $164 billion in 2020. Injuries also mean companies lose valuable, often highly experienced workers, causing productivity and morale to take a serious hit.

Considering the financial costs, employers stand to experience some significant benefits when they take occupational workplace safety seriously, including:

• Reducing accident-related costs: Workplace injuries can cause expenses like workers’ compensation premiums to go through the roof. A workplace safety program can help keep those costs in check while also reducing costs associated with lost talent and experience.  
• Keeping hiring pipelines healthy: Employers that maintain a culture of workplace safety make themselves more attractive places to work. That means they’re much more easily able to attract the best talent for open job positions.  
• Building more engaging workplaces: Workers who feel like their employers take their safety and well-being seriously are more engaged at work. Not only does that improve absentee and retention rates, but it also makes them more productive and efficient while on the job.

It’s clear that employers who invest in their office safety programs are best positioned to reap the rewards. But prioritizing workplace safety starts by understanding the most common office safety hazards facing employers and employees today.

The 5 Most Common Office Safety Hazards

1. slipping, tripping and falling.

Tripping, slipping, and falling may not sound like accidents that would pose big issues in an office setting, but unfortunately, that simply isn’t true. According to the National Safety Council (NSC), people are more than twice as likely to have a fall resulting in disabling injuries in an office environment than anywhere else.

Slips, trips, and falls are the most common causes of office injuries. The good news is, nearly all of them are preventable.

One of the most common situations where injuries from falls occur is when an employee uses improper ways to reach for something in a high place. Office workers often climb chairs and desks instead of using stepladders, which leads to frequent injuries.

Wiring that runs through the office is another example of unsafe conditions in the workplace because workers often trip over them.

2. Ergonomic Injuries

One of the most common types of hazards in a computer workstation is those that result in ergonomic injuries. Employees who work in an office spend hours at their desks, looking at their computers, which often results in various ergonomic strains and other posture injuries. The biggest problem with these health and safety hazards in the business environment is that they are often difficult to detect. However, they aren’t impossible to prevent.

Employees must have a vast range of adjustable chairs, ergonomic desks, keyboards, PC monitor holders, etc. for work. Office furniture and equipment should be adjusted to a wide range of work styles and working routines. Management should inform all office workers on how to operate with the adjustable equipment so they can benefit most from the ergonomic workstation.

OSHA offers a tool that illustrates general ergonomic guidelines for creating a proper computer workstation. For more information, read this office ergonomics post and download a screening tool.

3. Poor Lighting and Eye Strain

Poor lighting is one of the most common OHS hazards when using a computer. Bad office lighting can be a significant contributor to various vision-related illnesses as well as other health conditions.

One of the most obvious office hazard examples is low lighting which makes it hard to see hazards.

Poor lighting makes the list of safety risks at work because it often contributes to vision issues such as eyestrain and headaches. If untreated, eyestrain may lead to impaired vision. Inadequate lighting also contributes to employee stress levels and leads to increased sustainability to illnesses which leads to reduced productivity. Vision experts often suggest less bright lights placed overhead, and more localized lighting in each workstation.

Computer screens are another significant contributor to vision-related issues in the office. Workers who spend large portions of time in front of the screen can experience dry or irritated eyes if the light levels are unsuitable.

4. Indoor Air Pollution

Adequate ventilation is essential for providing employees with fresh air throughout their shifts. Dangers caused by air pollution take a high place on every list of office hazards. Poor indoor air quality causes occupational asthma and many other respiratory problems and allergies.

Some of the most common causes of poor office air quality include:

• Inadequate or outdated ventilation systems
• The presence of pesticides or cleaning chemicals in the office
• Overcrowded offices
• Poor housekeeping that leads to unclean workstations and environments
• Mold growth or water damage
• Too little or too much humidity
• Office design that blocks airflow

Proper maintenance, regular cleaning, and filtration of all systems – including the heating, air conditioning, and ventilating system – can greatly improve the air quality in your office.

5. Fire Safety

Training your workers in fire safety will prevent one of the most common office hazards. There are more fire-related office safety hazards than most employers imagine. In addition to the devastating potential for serious injuries and death, fire can destroy valuable equipment and documents. Preventing fire hazards in your office should be one of your highest priorities. Office materials are usually highly combustible, and many of them may emit toxic fumes when on fire.

Managers should be obligated to regularly check for fire hazards and find ways to minimize them. Regular inspections that include checking if all the cords are plugged in correctly and if all the fire extinguishers are easily approachable should be mandatory. This fire extinguisher short talk   reviews how, when and if to use fire extinguishers.

How to Mitigate Workplace Safety Hazards

Understanding the most common office safety hazards is the first step. Creating a plan that helps you prevent those hazards from causing injuries is the next.

These are some of the most effective preventive measures you can implement to keep workers safe on the job:

Establish a safety program: An effective safety program ensures employees and employers alike have the tools and resources to maintain office safety and prevent injuries from happening. It includes all of the policies , procedures and processes designed to promote employee safety, as well as communication protocols to encourage feedback.  

• Conduct a job hazard analysis: An important part of maintaining workplace safety is conducting a thorough job hazard analysis to identify the top recurring risks facing your employees. A job hazard analysis gives you a better understanding of each job function so you can put the right preventive strategies in place.  
• Invest in workplace safety training: Job-specific training courses are the best way to tackle the most prevalent workplace hazards head-on and prevent injuries from ever happening in the first place. FFVA Mutual offers a range of safety training courses , from in-person sessions to online webcasts to fit any and all training.

If you’re looking to reduce office safety hazards and improve the quality of your office environment, FFVA Mutual is here to help! As leaders in workers’ compensation insurance , we’re proud to offer safety training resources including checklists, learning materials, and forms by topic, all backed by industry state links and respectful resources. Contact us to learn more.

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14 Causes Of Slips Trips And Falls In The Workplace

Around 30% of workplace injuries are caused by slips, trips and falls on the same level. But what's causing this huge amount of accidents at work? Here are 14 causes of slips trips and falls that led to around 170,000 injuries in the UK last year.

Slips, trips and falls on the same level might not seem like a major issue. You don't have that far to fall. So apart from the obvious embarrassment if other people are watching - where's the harm?

It's estimated around 170,000 injuries in the UK in 2021/22 were from slips, trips and falls on the same level - 30% of all non-fatal injuries - according to HSE statistics . And over 18,000 of those are reported injuries.

That's more than a little embarrassment. Did you have a nice trip? No, I'm in agony. I spent 9 hours in A&E and I'll be off work for a month.

It's not just minor injuries that result from slips, trips and falls. Reported injuries are generally more serious injuries involving things like broken bones, dislocations, or more than seven days off work.

So what's causing these accidents? Here are 14 common causes of slips and trips at work:

• Slippery floors
• Dusty floors
• Loose mats and floor coverings
• Unsuitable footwear
• Icy conditions
• Loose flooring
• Uneven flooring
• Obstructions
• Trailing cables
• Bad lighting
• Poor housekeeping

The causes of slips, trips and falls are often easy, and cheap, to fix. Simple quick actions, like cleaning up a spillage, or moving a cable, can eliminate the risk.

Removing a slip or trip hazard is often all it takes to stop the problem before someone gets hurt.

Causes of slips

Slips can be caused by a variety of things, not just the obvious spillages. Let's look at some common examples you might find in your workplace.

1. Wet floors

Wet floors can be caused by a variety of things. Spillages are an obvious culprit. Cleaning activities can also create wet floor surfaces.

When it's raining outside, entrance areas can become wet as rain travels in from people's shoes and clothing.

Poorly maintained buildings may also leak and let rain and wet weather conditions in from the outside.

2. Slippery floors

Glossy, polished floor tiles can be a slip hazard if they are used in an unsuitable place, like a bathroom or entrance, where the floor may become wet.

If footwear with smooth soles, or socks are worn, the flooring may be slippy even in dry conditions.

3. Dusty floors

It's not just liquids that can cause slips. Dusty surfaces can also create a slip hazard, preventing shoes from gripping the floor.

Some work activities like sawing wood or breaking up materials can generate loose fragments or dust that create a slippery surface on top of the floor.

4. Loose mats and floor coverings

Some mats create a slip hazard if they don't grip well with the surface underneath. Step on it in the wrong way and it can slide from under you. Ouch!

Workers might also try to temporarily protect a new floor with sheets or cardboard. If floor protection is not secured to the surface, it can also slip and slide underneath you.

5. Unsuitable footwear

Ever tried running in slippers, or socks? It's not recommended.

Shoes with a slippery sole aren't going to help you avoid slip hazards. They become one.

6. Icy conditions

Working outdoors in winter, or in cold environments?

Ice is a slippery surface, even for the most robust footwear. Make sure you consider the possibility of ice forming on surfaces causing a slip hazard .

7. Wet ground

Speaking of working outside, in wet weather the ground can become slippery, especially in grassy or muddy areas.

In autumn, wet leaves on paths can also increase the risk of slips.

Causes of trips

Now you know what to look out for when it comes to causes of slips, but what about trips? Trip hazards can happen in any type of work environment, and it's not just cables you need to look out for.

1. Obstacles

Leaving materials, tools or equipment lying around, especially in walkways, are a common cause of trips at work. You need to use tools to work, but placing a tool or material in the wrong place can be unexpected to someone else.

Packaging and waste materials are also common causes of trip hazards at work.

2. Loose flooring

So we mentioned loose mats and floor coverings can be a slip hazard. They can also be a trip hazard.

• a rug curled up at the corners
• a loose floorboard sticking up
• an unsecured tile lifting up
• a temporary floor covering

3. Uneven flooring

When you are walking along a familiar pathway, looking forward, you might not notice uneven flooring ahead of you.

Potholes, broken slabs, cracked surfaces, and uneven paving on footpaths can create trip hazards where you don't expect them.

4. Obstructions

Obstructions are like obstacles but fixed rather than temporary. Examples of obstructions include:

• floor-mounted socket covers left open

You might not realise an obstruction is there until you trip up - that's what makes it a trip hazard. And it's why you see those yellow mind-the-step signs, that you also didn't see until it was too late.

5. Trailing cables

Electricity is everywhere, or at least it feels like we need it everywhere. But unless you are using wireless equipment, you need to plug it in.

And, that cable that you use, might just get in someone else's way. Be mindful when using mobile cabled equipment, because when you're moving around, so does the cable.

6. Bad lighting

Obstacles and obstructions are worse if you can't see them. If you can't see them, you can't avoid them.

Hopefully, they won't be there to begin with, but good lighting helps identify hazards and gives you a chance to clear them away before they cause an accident.

Lighting can also be used to help highlight changes in floor level.

7. Poor housekeeping

Poor housekeeping is a leading cause of slips, trips and falls at work because if you don't clean up after yourself, you get more of those obstacles we talked about earlier.

Removing waste and cleaning up regularly can help keep your workplace free from slip and trip hazards.

Now you know the causes, it's easy to see how a quick tidy-up of spillages and obstacles can prevent many slips and trips from happening. Our simple guide to slips and trips at work can help you spot slip and trip hazards and fix them before they cause an accident.

Reducing the risk of slips, trips and falls at work is not a one-time thing. But regular housekeeping can keep you on top of those hazards.

Regular maintenance will help remove broken, loose or frayed floor coverings, and highlight when flooring needs replacing.

Highlighting changes in floor levels or surfaces, and providing handrails can also increase safety where slip and trip hazards can't be fully removed.

Keeping your workforce aware of the dangers can also help increase compliance with housekeeping practices, cleaning up spillages, removing obstacles and wearing the right footwear. Download the free slip and trip toolbox talk to help raise awareness in your workplace.

This article was written by Emma at HASpod . Emma has over 10 years experience in health and safety and BSc (Hons) Construction Management. She is NEBOSH qualified and Tech IOSH.

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5 Common Tripping Hazards in the Workplaces

Falls rank as one of the most common types of work-related injury. According to the U.S. Bureau of Labor Statistics (BLS), approximately 700 workers die by falling each year in the United States. As a result, you should strive to eliminate tripping hazards in your workplace. Allowing any of the following tripping hazards to go unchecked may lead to serious or even fatal injury among your business's workers.

#1) Extension Cords

Extensions cords can be a tripping hazard. Many businesses use extension cords to extend the reach of electrically powered tools and equipment. While extension cords aren't inherently dangerous, they can pose a risk if they are placed in the wrong area. Extension cords shouldn't be placed on walking paths used by workers. If an extension cord is placed in a hallway, for example, a worker may trip over it.

#2) Damaged Flooring

Another common tripping hazard in workplaces is damaged flooring. Different workplaces have different types of flooring. Some of them have carpet flooring, whereas others have concrete or tile flooring. Regardless, if the flooring is damaged, a worker may trip and fall. A piece or ripped carpet or missing tile, for example, is a tripping hazard. Workers may not see the damaged flooring, only to trip and fall when walking over it.

#3) Loose Tools

Loose tools, when placed on the walking paths, are a tripping hazard. Most workers don't look at the ground when walking. Rather, they look in front of them, believing that the floor is free of obstruction. If there are tools on the ground, a worker may trip and fall over them. Whether big or small, all tools should be kept out of walking paths to minimize the risk of trip-and-fall injuries.

#4) Missing or Uneven Steps

Missing or uneven steps can cause workers to trip and fall. If there are a set of steps leading up to a warehouse's main door, for instance, workers will have to climb them when entering the warehouse. If just one of these steps is missing or uneven, workers may trip and injure themselves.

You might be surprised to learn that rugs can increase the risk of trip-and-fall injuries in the workplace. Rugs have a tendency to "bunch up" when traversed. As workers walk over it, the rug may no longer lie flat on the ground. When this occurs, other workers may trip over the rug.

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Safety hazards in an office setting

• Cords running across an office can be a tripping hazard and should be avoided.
• Materials such as boxes should be stacked no higher than 18 inches beneath a sprinkler to ensure the sprinkler’s effectiveness.
• Ensure space heaters are approved for commercial use, and never leave them unattended or near any combustible materials.
• Boxes should not block an exit path.
• Never leave file cabinets open and unattended; someone could trip over or bump into them.
• Paper cutters should be guarded and closed when not in use.
• All food should be properly stored; studies show 400 times more germs are present on a desktop than on the average toilet seat.
• Keyboards should be adjustable to improve comfort and reduce strain.
• Electrical hazards are one of the leading causes of office fires; never overload an outlet.
• Keep papers clear from devices such as hot plates, and never leave them on while out of the office.
• Coffee cups should have a lid to reduce spills.
• Chairs should be ergonomic and include arm rests and an adjustable back.

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Trip Injuries and Prevention

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Trip Injuries and Prevention Safety Talk

There are many times when the hazards with the most severe outcomes are focused on more than the common hazards found in a workplace. A good example of a common hazard that can be overlooked are trip hazards. It is important to give attention to trip hazards in your work area to prevent yourself from being injured or a coworker.

Trip Injuries in the Workplace

Trips are lumped into the same category as slips and falls in most injury statistic data. While it is difficult to separate trip injury data from the other two, the overall data for this category of injuries is staggering. According to the 2017 edition of “Injury Facts,” a National Safety Council chartbook , injuries from slips, trips, and falls resulted in 247,120 cases involving days away from work, and 818 worker deaths in 2014. While falls are undoubtedly responsible for the majority of fatalities, trips cause far too many injuries in the workplace.

Common Trip Hazards Found in Workplaces

There is an endless list of possible trip hazards found in a workplace. Some common examples to look for in your work area today:

• Extension cords
• Tools, equipment, materials
• Cracks in floor
• Spaces or holes in flooring
• Changes in elevation
• Unexpected sloping
• Loose carpet or rugs

Certain environmental factors in a workplace can also increase the chance of a trip occurring when paired with the above hazards.

Common Environmental Factors that Increase Risk of Trip Incidents

• Poor lighting
• Excessive dust
• Temperature extremes
• Distractive work environment

Best Practices to Eliminate Trip Incidents from Occurring

Eliminating trip hazards is relevantly simple compared to some workplace hazards. Here are a few ways to lessen the chance someone is injured at your workplace due to a trip incident.

• Eliminate as many trip hazards through proper housekeeping and work area setup. Poor housekeeping leads to the majority of trip hazards in most workplaces.
• Paint or mark changes in elevation with bright paint or signage to alert others of the danger.
• Have any open holes, cracks, spaces, etc., on walking surfaces repaired as soon as possible.
• Completely block off areas that have excessive trip hazards until fixed or addressed.
• Tape down cords to the floor or hang them up out of the way, so individuals walking through the area do not trip on them.

Do not let complacency creep in when dealing with addressing trip hazards. Do not underestimate how far simple measures such as good housekeeping practices can go in preventing injuries. Evaluate your work area today for the hazards and environmental conditions mentioned in this safety talk.

Discussion point: What are other common examples of trip hazards in this workplace?

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Trip hazards in the workplace

Although they are perhaps less dramatic than some of the other risk factors frontline workers face, trip hazards are no less of a threat. In fact, they are some of the most common workplace dangers out there.

According to the Bureau of Labor Statistics (BLS), many trips that don’t result in a fall lead to injuries. In 2020, there were 15,930 recorded trips that did not end with a fall but still caused an employee to miss work.

These types of nonfatal injuries cost companies millions of dollars each year. But they’re preventable. Reduce the prevalence of trip hazards in your facility by auditing often and following these best practices.

Common trip hazards

Compared to other workplace hazards, trip hazards are relatively easy to spot. So, you might wonder why they’re so common. The reason is because many trip hazards blend in with the operation. They come from standard objects and areas that most people overlook.

If your facility has been running for a while, you might not notice many hazards during your safety walks. The longer a hazard exists without being addressed, the more commonplace it will seem. The key is to fix issues as soon as you see them.

Some of the most common trip hazards include:

• Loose cords and cables
• Unmanaged clutter
• Missing handrails
• Unsecured floor mats, tiles, or carpeting
• Poor lighting
• Uneven walkways
• Open cabinets and doors
• Incorrectly laced shoes or boots

The biggest source of these issues is lackluster housekeeping and hazard management. While it might be easy to blame those problems on the cleaning staff, this would be incorrect.

In most cases, trip hazards come from daily operations. And they are often the result of careless and mindless activity. Safety leaders, operations managers, frontline workers, and any other people who are directly involved in the operation have a responsibility to find, eliminate, and prevent trip hazards.

Best practices for eliminating trip hazards

A strong safety culture can help you reduce trip hazards in the workplace. If everyone from the general manager to frontline employees proactively eliminates hazards, your trip incident rate will likely drop.

Implement the following best practices to remove trip hazards, improve your site’s cleanliness, and keep workers safe.

Clean regularly and thoroughly

Cleanliness and safety are closely related. A messy facility is likely to be full of trip hazards. At the very least, you should have a regular cleaning schedule. This should include a dedicated cleaning staff. Depending on the size of your operation, you may need an entire team or just a few workers.

The cleaning schedule should dictate:

• What areas need to be cleaned
• How often areas need to be cleaned
• The person or people responsible for cleaning each area

Audit the execution of this cleaning schedule often to ensure all items are being followed.

Address bad behaviors

A major part of facility safety is individual behavior. If your workers do not keep their workstations clean, there will be many more trip hazards to avoid.

Combat this issue by addressing bad behaviors at once. Letting employees get away with untidiness has several negative effects. It weakens your safety culture. It makes the facility more dangerous. And it hinders productivity.

Aside from cleanliness, it’s also important that workers follow their safety training. Make sure to remind employees not to run in the facility. Also, ensure that employees don’t text and walk at the same time, as this makes them more likely to trip over objects and workstation setups.

Manage the workspace layout

Oftentimes, a hazard cannot be removed. This means that you will have to make the workspace safer by reorganizing it. When performing a safety walk, look for issues with 5S. Note which areas are prone to collect clutter. Is there a better way to store the clutter? Consider adding a pallet drop zone, organizational bins, or storage racks to keep the area clear. Once you’ve implemented the change, don’t forget to update the floor 5S to match.

Track action items

Have you ever seen a trip hazard one day, fixed it, and then seen it again the very next day? This is a sign that you need more effective action items .

For example, if you see a broom on the floor, it is easy to simply pick it up and put it where it goes. But if it keeps ending up in the same place, you need to consider that the storage area might not be effective. Try moving the storage location to a more convenient area. This may prevent the hazard from resurfacing on a regular basis.

This same approach works for loose rugs and mats. Certain rugs simply don’t stay put. Every time it rains, employees come into the facility only to trip dramatically in the front entrance. When this keeps happening, you should try a different type of rug or mat.

Whenever you implement these types of changes, document them. Make sure to log action items for each safety walk and process hazard analysis . If you input the same hazard in a future audit, come up with a new action item. Doing this allows you to keep a detailed log of all your solutions. That way, if a recordable trip injury occurs, you have a demonstrated history of trying to address the issue.

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10 Common Office Hazards

Introduction: The office may seem like a safe and comfortable environment, but there are still hazards that can cause harm to employees. From ergonomic issues to fire hazards, it is important to be aware of the potential risks and take steps to mitigate them. In this article, we will explore 10 common office hazards and provide tips on how to prevent them.

• Ergonomic hazards: Sitting at a desk for long periods of time can lead to musculoskeletal disorders such as back pain, carpal tunnel syndrome, and eye strain. To prevent these hazards, it is important to take frequent breaks, stretch, and use ergonomic equipment such as adjustable chairs and desks.
• Slip, trip, and fall hazards: Office spaces can be cluttered with papers, cords, and other items that can cause employees to slip, trip, and fall. To prevent these hazards, it is important to keep walkways clear and mark potential hazards with warning signs.
• Fire hazards: Offices are often filled with flammable materials such as paper and electronics. It is important to have a fire extinguisher readily available and to dispose of waste and combustible materials properly.
• Electrical hazards: Overloaded electrical outlets and damaged cords can lead to electrical fires and shocks. To prevent these hazards, it is important to use surge protectors and to replace damaged cords. Did you know that every year in the United States, about 6,000 office fires happen? That’s a lot! Many of these fires are caused by things like machines or electrical equipment that are not working properly or are being used the wrong way. Office fires can be really dangerous because when things like chairs and machines burn, they give off bad fumes that can hurt people’s lungs. Here are some things you can do to help keep your office safe: -Check all the electrical equipment like computers, fax machines, and heaters to make sure the cords and plugs are not broken. -Don’t plug too many things into one outlet. If you need to plug in more things, use a power strip. -Make sure that your employees know what kinds of equipment are okay to use at work and what kinds aren’t. Another interesting fact is that most office fires happen in the months of December and January. So, it’s especially important to be extra careful during these months.
• Chemical hazards: Many offices use cleaning chemicals and toners that can cause skin irritation and respiratory problems. To prevent these hazards, it is important to read the labels and follow the instructions for safe use and storage of these chemicals.
• Noise hazards: Loud noises from printers, copiers, and other office equipment can lead to hearing loss. To prevent these hazards, it is important to use noise-canceling headphones or earplugs and to limit exposure to loud noises.
• Biological hazards: Offices can be breeding grounds for germs and bacteria, leading to illnesses such as the flu and the common cold. To prevent these hazards, it is important to practice good hygiene and to regularly clean and disinfect the office.
• Stress hazards: The office can be a high-pressure environment, leading to stress and burnout. To prevent these hazards, it is important to take breaks, manage time effectively, and practice stress-reducing activities such as meditation and exercise.
• Cyber hazards: The modern office relies heavily on technology, and the risk of cyber-attacks and data breaches comes with it. To prevent these hazards, it is important to keep software updated, use strong passwords, and educate employees on safe internet practices.
• Lighting hazards: Poor lighting can lead to eye strain, headaches, and even accidents. To prevent these hazards, it is important to ensure that the office has adequate lighting and to use task lighting where needed.

In conclusion, the office may seem like a safe environment, but there are still hazards that can cause harm to employees. By being aware of the potential risks and taking steps to mitigate them, employers can create a safer and healthier work environment for their employees. Regularly reviewing and assessing the hazards in the office and providing training on how to prevent them are important steps to ensure workplace safety.

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