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How to Make a Travel Budget in 2023 [Free Template]

Amar Hussain

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Can You Afford to Travel?

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Creating a travel budget isn’t all about boring spreadsheets and searching for low budget bargains — a finely-crafted budget it is designed to maximize your total travel experience.

Let’s start out easy here. You may have dreams of globetrotting and living your best life in distant lands, but can you actually afford it?

The amount you have to spend on your trip will need to be proportionate to the place you are visiting. By that, we mean that some destinations can be done on the cheap, while others will be a bit more of an investment.

Where you want to stay, what you intend to do when you get there, and physically how far away you will be from home can all have a considerable bearing on how deep your pockets will need to be.

Before you book yourself silly, really break down the potential costs of your dream trip and tally it up with the amount of money you will realistically have to fund it.

Bottom Line: Sometimes, it may be better to put your plans on hold until you have saved up enough cash to really experience a place, rather than rushing to get there and missing out on some of the best bits.

Whether you are a plan-well-in-advance sort of traveler or more of a fly-by-the-seat-of-your-pants kind of person, there are different ways to approach setting out your budget based on what works best for you.

Plan Your Adventure Well in Advance

The most traditional way to book a vacation is to think of somewhere you want to go, plan your vacation dates, and decide how long you want to stay. This kind of advanced planning is the usual go-to for most travelers, as it allows you to book time off of work or plan trips around school semesters, and gives you the opportunity to firm up plans before you leave.

Knowing when and where you are going also has another key advantage — it gives you plenty of time to save up all the cash you will need to really enjoy your time there. Booking in advance also means you get your choice of cheaper accommodation at better rates.

Book months in advance and you can research your planned itinerary and potential expenditure, and maybe even save enough extra for upgrades of luxuries to make your adventure truly special. This kind of planning is a great incentive for saving hard.

Travel Based on Your Bank Balance

If, on the other hand, you want to take your cash and get the hell out of dodge, you can work backward to identify the most amount of fun you can have for your money. If you are feeling lucky, and you know how much you are willing to spend, the world really is your oyster.

The awesome power of the internet has made impulse traveling even easier, as you can simply hit up any number of booking sites to find an exciting destination, as well as suitable flights, accommodation, and excursions in just a few clicks.

Another great way to make your budget go further is to think outside the box. Visiting popular destinations out of season, taking shorter vacation times, or even looking at places away from the main tourist trail can all make your money go further.

A trip to the legendary Yosemite National Park during April or May, for example, is a great way to experience some of the most iconic open spaces in America before the schools let out, or hit the beaches of Miami or the Florida Keys during September and October when tourists shy away from the increased risk of stormy weather.

You can also look at alternatives to the more traditional resort destinations to get more bang for your buck. Consider a trip to Reno instead of Las Vegas, hit the slopes in Winter Park instead of the sky-high prices in Vail, or take in the history of Williamsburg and avoid the price tags of New York or Los Angeles on your next city break.

To help you plan and keep track of your travel budget we have created a free, handy Microsoft Excel spreadsheet.

📋  Click to Download Our Travel Budget Template >  📋

Travel Budget Considerations

When planning your travel budget, there are lots of different things to consider. Break down your budget into subsections to make it easier to plan and stick to:

One of the most essential elements of your travel plan will revolve around the legal and local requirements for travel to and from your destination. You must research any visa requirements and restrictions before you fly, and be sure to have all the documentation you need before you leave.

Most countries will have their own individual and very specific entry requirements, and there may be restrictions on how much local currency you can bring with you, as well as how long you can stay.

As a very rough guide, some examples of the requirements for U.S. citizens could include:

• Travel to Europe — If you are traveling to or through any of the main 26 European countries, you must know the requirements of the Schengen Agreement, which eliminates borders and assumes that travelers will be able to enjoy up to 3-months of visa-free travel. This will change in January 2021 with the introduction of the ETIAS .
• Travel to Australia — You must have a valid U.S. passport and an Electronic Travel Authority (ETA) to enjoy up to 90 days of travel in Australia.
• Travel to Central America — You will not need a visa to visit most Central American countries, but you may need a tourist card for some destinations (~$10) to allow stays of up to 90 days visa-free.
• Travel To South Africa — You must have a valid U.S. passport, but do not need a visa for stays of 30 days or less.

Check out our guide to tourist visa information on over 100 countries.

There are many great reasons why you should always buy travel insurance coverage for your trips overseas, and only 1 reason not to. Trust us. If the worst should happen while you are away, you will wish you hadn’t tried to save money by skipping on the insurance, so make sure you always make space for travel insurance in your travel budget .

The best travel insurance policy does not necessarily have to be the most expensive one you find, but it probably won’t be the cheapest either. With this in mind, shop around and speak to a variety of providers before committing to any 1 product.

There will be different levels of coverage available to suit the requirements of every type of traveler, from lone backpackers to family vacations, but at the very least you should try to include:

• Emergency medical expenses
• Repatriation expenses
• Cancellation or curtailment coverage
• Lost baggage coverage
• Travel delay/missed departure coverage
• Journey disruption coverage
• Personal liability coverage
• Legal expenses coverage
• Electronics loss/theft and damage coverage

Depending on where you go, what you’ll be doing, and the nature of your trip, you may want to also consider dedicated financial protection that could include specific coverage for:

• Winter sports coverage
• Terrorism disruption coverage
• Cruise coverage
• Business coverage
• Sports equipment coverage

It is important to remember that the domestic health insurance that you use at home will not necessarily cover you if you get into medical trouble overseas . Don’t leave it to chance — invest wisely in your travel insurance and never skimp on the coverage just to save yourself a few bucks before you go.

You should also look into insurance coverage for your prized electrical items and personal belongings, too . While we would recommend leaving the diamonds at home, unless you are going somewhere exceptionally glamorous, many of us will take expensive electronics with us everywhere we go.

Find coverage that offers repairs or replacement for damaged, broken, lost, or stolen items before you go.

Hot Tip: There are some credit cards with travel insurance , so you might already have some coverage without knowing it!

Some parts of the world pose more of a risk to our health than others. By ensuring that you have all the travel vaccinations you need before you go, you can reduce the risk of developing serious diseases that your immune system may not be used to.

You can pretty much be vaccinated against all of the world’s most common communicable diseases at your local doctor’s office, health care center, or health department, and there will be medical professionals who will be able to provide you with useful information for your trip.

You will need to do your own research before you travel and speak to healthcare providers about the risks. But, as a rough guide to keep in mind when planning your travel budget, here are some of the most common travel vaccinations and their approximate costs:

• Cholera — A single-dose oral vaccine costs around $45.
• Hepatitis A — A single-dose vaccine costs around $115.
• Japanese Encephalitis — 2 doses given 4 weeks apart costs around $290 per injection.
• Meningococcal Disease — This single-dose vaccine is recommended from pre-teenage years and costs around $135.
• Rabies — A series of 3 or 4 injections into the muscles over the course of 4 weeks costs around $3000 for the entire course.
• Typhoid Fever — A single oral dose for anyone over 6 years old costs around $60.
• Yellow Fever — This vaccine is not stocked everywhere, but if you can find a clinic that offers it, you will need a single shot costing as much as $350.
• Malaria — There is no single vaccine, but antimalarial tablets can be taken to reduce the risk of contracting the disease by 90%. These may need to be taken as far as 3 months in advance and can cost anything from $20 a pack up to $260 per pack.

What you need to take with you will depend very much on where you headed. Whether you choose to travel light or max out your luggage allowance is up to you, but there are plenty of ways to help keep costs down when it comes to packing for your next adventure.

Compile a Capsule Wardrobe

Travel guides always bang on about the legendary “capsule wardrobe” — but it literally is a real thing. By taking 7 or 8 items of clothing with you that can be worn in a variety of ways you can dress for days at a time without worrying about overfilling your luggage or maxing out your travel budget.

Choose 2 pants, skirts or jeans, 3 tops, 1 sweater, 1 dress or a smart shirt and a coat or jacket, and you should be pretty much good to go. Throw in beachwear, sports gear, or thermals as-needed and some socks and underwear to see yourself sorted for the duration of your stay.

Another way to keep costs down is to avoid buying new stuff for every vacation . Your favorite bikini, flip flops, party dress, or even hoodie should be shown off time and time again, so never feel the need to replace your vacation clothing unless you really need to.

Here are some destination-specific packing lists:

• Beach Vacation Packing List
• Cruise Vacation Packing List
• Disney Vacation Packing List

If you want to take your travel camera with you, your GoPro for awesome live video, your phone, tablet, laptop, headphones , or any other bits of kit — think carefully about whether or not you really need it.

Taking more expensive gear with you increases the risk of stuff getting lost, broken, or stolen, as well as weighing your luggage down and tying you to charging ports and electrical sockets.

Keeping Clean

Most people like to have their favorite toiletries with them, but save money and space in your luggage by not taking full-size products.

You needn’t even worry about wasting money on cute little travel size products either. Simply decant your full-size bottles and pots into smaller travel containers instead . This is super easy to do, meets with TSA regulations, and saves you a few dollars here and there.

Alternatively, buy what you need when you arrive. Most destinations and airports will have plenty of shops to choose from. One area where you shouldn’t cut costs, however, is sunscreen. Buy the best you can, ideally from a trusted brand, before you leave.

Finally, check if the airline you are using charges extra for checked baggage and if so, see if you can get away with just a carry-on case instead.

The amount you pay for your flights will vary widely depending on a wide number of variants, including:

• Your destination
• Who you choose to fly with
• Whether you fly direct
• Whether you fly return or one-way
• The day of the week and time of day that you fly, and even the time of year
• Where you fly from
• When you book

There are many different ways to fly around the skies, but here are some ways to bag cheaper flights :

• Use Points and Miles — If you aren’t accumulating points to fly, read this beginner’s guide to get started.
• Book as Early as You Can — Flights often significantly increase in price within 3 weeks of the departure date.
• Stay Flexible — Flights leaving on different days or at times of day can be cheaper than others.
• Don’t Dismiss Discount Airlines — Short journeys, internal flights, and even some international journeys can be way cheaper on discount, no-frills airlines.
• Sign Up and Shop Around — Sign up with airlines direct to be notified of discounts and flash sales, and be sure to check in on all airlines that fly to your preferred destination.
• Use Aggregation Sites — Sometimes this is a winner, sometimes it isn’t — but don’t be afraid to try. Sites like Kayak or Skyscanner can be good, but don’t just accept the first price they give you.
• Buy Connecting Flights — It can be cheaper to buy 2 separate connecting flights than a direct 1. Check your destination and see who stops where along the route.

Again, how much you spend on where you stay is entirely up to you. Keeping costs down can be harder in large cities or expensive beach resorts, but there are ways to rest your head without losing your mind over the cost of it all.

Whether you are going for an all-out 5-star luxury or a family-friendly motel room, there are always deals to be had. Book direct through the hotel, include weeknights or a Sunday night in your stay, and be flexible on location.

Hot Tip: A hotel just outside of town, for example, will offer more attractive nightly rates and free parking and will usually represent better value for money than a downtown hotel will.

Renting a private home or vacation apartment on a short term basis can be much more affordable than a hotel. You can also find some superb properties for rent, complete with everything you need to enjoy your stay.

Fully-equipped kitchens, parking, TVs, and even pools often come standard and depending on your destination, there are lots of great Airbnbs and other holiday rental websites available.

If you are heading to the coast, the backcountry, or just getting out into the great outdoors, camping can completely transform your experience. Many campsites come complete with showers and cooking facilities and even pools, sports facilities, and fitness centers. You can take your own tent or rent one.

Another great way to save money on accommodation is to look at hostels in the area. A far cry from old fashioned student accommodation, many modern hostels are clean, bright, and modern and offer a combination of dorm-style bedrooms and private double or family rooms with en-suite facilities.

Hot Tip: Hostels are a great way to stay right in the middle of some of the most expensive cities in the world.

Rent a Recreational Vehicle

Another great choice if you are heading out on the open road, RVs can save you a fortune as you literally take your accommodation with you. RV trips are fun, family-friendly, and provided you aren’t always in a gas station, a great way to save money on where you stay.

RVshare and Outdoorsy are 2 companies that rent out campers and RVs.

You can pretty much rent any kind of vehicle , anywhere in the world. Although if you are staying in a city, public transport is a much more useful and affordable proposition.

The same rules also apply to some intercontinental trips, as well. For example, it can be easier and cheaper to travel through Europe using trains and buses than worrying about having to take care of a car when you get there.

If you want to explore out of the way destinations, hard to reach beaches, or just like the idea of being free to come and go as you please, car hire is readily available in most corners of the world.

Before you commit to it, think about the rental fees, fuel costs, and other potential expenditures and compare the costs of using public transport in your chosen destination.

Car hire here in the U.S. will vary depending on the type of car you choose and how long you intend to hire it. Small city cars are the most cost-effective, and big SUVs, 4x4s and luxury cars can also be hired if you have deep pockets.

When it comes to car rental, keep your costs down by:

• Booking your vehicle in advance
• Looking outside the airport as you may get a better deal in town
• Choosing a practical vehicle to suit your needs, not your dream supercar
• Being aware of mileage limits and one-way fees
• Use a credit card with car rental insurance , so you can be ready to turn down unnecessary add-ons and cross-sells that you don’t need
• Making sure the vehicle is checked for damage before you take the keys
• Only hiring it for as long as you need it
• Keeping your eyes out for deals on particular types of car, and better prices for longer-term rentals

Most tourist hotspots, big towns, cities, and even some iconic landmarks will offer a wide range of public transport options to get you around. There will be more choice and more frequent services in highly populated areas, while services may become more restricted further out in the countryside or suburbs.

If you are clever, you could save yourself a small fortune by grabbing good deals on public transport, leaving you with more cash to spend on the fun things in life.

Try these to tips for traveling around town on the cheap:

• Buy daily, weekly or even monthly travel passes in advance
• Bulk buy tickets online or via an app
• Take advantage of student passes or discounted fares for families, seniors, or children
• Avoid traveling during peak commuter times
• Services like Greyhound offer cheaper fares for mid-week journeys
• Sign up for early notification of flash sales and other promotional codes and discounts

Wherever you are headed, there will no doubt be plenty of things to do and places to see when you get there. The key to not missing a single thing is researching everything before you leave.

Have a plan in place of all the activities you want to take part in and the attractions you want to see and integrate the potential entrance costs, additional fees, and other expenses into your initial budget.

With a bit of luck, you will be able to find plenty of local discounts, city passes, and money-saving ways to see all of the very best attractions at rock bottom prices.

Pick up a copy of the local listings magazine or newspaper and check out free events , as well as using the coupons and discount codes they supply for all kinds of attractions. You can also subscribe to online discount sites like Groupon to find discounted ticket prices.

Historical landmarks, museums , art galleries, theme parks , sporting events, concerts, and many more attractions often offer reduced entrance prices at off-peak times or group discounts to entice visitors in. Some even have a free entrance day once a month.

Big cities often have lots of free entertainment on offer, too. Check out the artsy districts of major cities for street entertainers and free shows. If you are heading to the beach, research costs such as sunbed rental, locker rental, and even the menus at local restaurants to gauge an idea of how much a day on the beach could potentially cost you.

If you want to try your hand at surfing, sailing, or other kinds of water sports, you may want to get back on the internet and find reduced price lessons or discounts for group bookings.

While you may have budgeted every dollar down to the last cent, you should also keep a contingency plan for some pocket money . Days out in the town, lazy afternoons on the beach, or even a trip on a planned excursion can present you with lots of little unknown expenses.

Whether you need to buy an extra bottle of water, some sunscreen for your face, or entrance to additional attractions, keeping a little cash on you is a good way to be prepared.

Large amounts of cash should never be carried about your person while you are out exploring, but a couple of dollars stashed into your pocket or travel wallet and can be incredibly useful.

In order to keep your money safe, you should:

• Never flash wads of cash
• Keep your notes and loose change somewhere safe like your inside pocket or in a money belt
• Carry small denomination notes and coins
• Understand the local currency you are carrying, so you known how much to give over when paying

Walk-around money is simply a little buffer to keep you going, but set yourself a daily budget and stick to it.

These days, almost everyone travels at some point. This means that those unusual and unique products that we used to buy as souvenirs are no longer as sought after as they once were.

Nearly every tourist destination on earth will be able to sell you tacky bits and pieces for you to take home, but savvy travelers bypass these and look for more personalized and unique mementos to take home with them instead.

Bottom Line: A t-shirt here, a guide book there, and lots of little bits and pieces in between can soon add up. Spend wisely, and if you must buy gifts and souvenirs, choose ones that have a special meaning to you, that you can treasure forever.

To help make your research easier, some clever folks who have traveled before you have made websites that can help you to research and plan every single aspect of your next big adventure and what the costs involved may be.

Budget Your Trip

Budget Your Trip is a huge repository of travel costs that have been hand-gathered from thousands of travelers, and now provides an incredibly comprehensive guide to how much your trip will really cost you.

You can create and personalize your very own travel budget once you register with the website. You can also pick up tons of top travel tips and advice for both new and experienced travelers alike.

Nomad List offers a heap of resources and information for remote workers, digital nomads, and travelers, Nomad List is designed to help users navigate the world. Find information on thousands of destinations, places to work, neighborhoods to stay, and even make new friends before you go.

A great site for anyone who wants to work and travel for longer-term adventures, you can ask questions and arrange meet-ups to touch base with other like-minded wanderers.

This clever little website has 1 goal in mind — to let you know exactly how much money you really need to stay at your dream destination. Expatistan offers direct comparisons between different locations and the website is essentially a giant cost-of-living database that is updated and improved on a regular basis.

Using collaborative information garnered from expats from all over the world, this website really will give you the lowdown of where you can, and can’t, afford to be.

Keeping track of your expenses using your bank balance alone can be a real pain. A dedicated travel money app will help you to keep control of your finances, even when you can’t check the internet. Here are some of the best:

Trail Wallet

This easy to use expense tracker is a great way to keep an accurate record of your finances on the go. Designed to be incredibly intuitive and easy to use, you can make a note of all your expenses in a way that makes the best sense to you. Set up daily spending limits, view records of your recent outgoings, and upload images of receipts for multiple trips with custom start and end dates.

Perfect for use both at home and away, this clever little app will even let you input amounts in local currencies from over 200 countries , and you can update the app with the current exchange rate.

Trail Wallet can be used on both iPhone and iPad and is free for up to 25 items, or unlock unlimited amounts for continuous travel with the $4.99 upgrade.

Trabee Pocket

Trabee Pocket is available on both iOS and Android, and you can choose between the free version or additional services in the paid-for version. Even with the basic version, you can add the details of as many expenses as you like, covering various trips and destinations. You can choose your currency, and there are 8 basic categories to file your virtual expenses under.

You can add images of the physical receipt and produce an expense report and breakdown of expenditure using the data from each category . The upgrade costs around $2.49, and you can add multiple currencies and additional customized categories.

All in all, Trabee Pocket is sleek and an easy to use app that helps you to see how much you are spending and where you are spending it.

TripCoin is a concise and easy to use app that is available on iOS only. It is free to download , and there are no upgrade options at the present time. This smart app allows you to keep tabs on your spending at the touch of a button while making is super easy to add new entries when you need to.

Summary reports can quickly be compiled to let you see progress reports and spreadsheets, and you can even export the data to Excel, Numbers, Open Office, or Google to keep your inner accountant happy anywhere in the world.

Wally was designed to help anyone to manage their finances, anywhere in the world easily. It promises to offer a simple, seamless tool that works in an intuitive way, making it super easy to keep track of your money on the move.

The basic version allows you to add details of all of your regular incoming and outgoings as well as inputting your day to day expenditure, creating groups to manage joint accounts, and splitting payments with your friends when you need to.

It can be set to your local currency and lets you divide your outgoings into easy to find pre-set categories. Available on both iOs and Android, you can upgrade to the paid-for version for $24.99 a year to enjoy unlimited trips and categories.

This is a brilliant invention for anyone traveling with friends. Available on both iOS and Android, you can download it for free, but an in-app upgrade is available to Splitwise Pro. No more scrambling around with a pen and paper to split the bill, this app allows you and your buddies to keep track of your shared expenses and balances at the touch of a button.

You can add a bill, and choose how to split it, or send text or email requests to remind your friends and family that payments are now due. You can also categorize your expenses, calculate amounts in over 100 different currencies, and even sync all of your expenditures with the Cloud.

If you want to keep a more detailed record of your accounts, this little app will also export the data into easy to read CSV reports.

Before you worry about how to manage your finances while you are away, you will need to devise a plan that gives you the funds to get you there in the first place. Unless you have been blessed with a sudden windfall or a lottery win, you will need to save your cents to achieve your goals.

Set a Savings Timeline

If you receive a regular wage, or you are able to forecast your earnings accurately, you can start to set a timeline on how long it will take you to save up for your vacation . If you put aside just $100 a month, for example, you will be able to have $1200 to play with in just a year. This amount may not pay for a new life abroad, but it could you buy a week by the ocean.

Bottom Line: Think of where you want to go to, find out how much it will cost, and then set a monthly savings goal and stick to it. Some months you may have to sacrifice on your social life or shopping habits, but it will all be worth it in the end.

Multiple Savings Accounts

Once you know how much you need to save each month, be sure to physically remove that money from your day to day bank account. Set up at least 1 separate savings account and electronically move it , or set up an automated payment to leave your regular account on payday.

Visualization

Re-train your brain to save instead of spend, and you will be able to tally up every cent you save with something amazing . Your first $150 saved, for example, could mean that you have those tickets for that boat party in Miami in the bag, or that you are on your way to paying for a 4-star hotel instead of a mid-range one.

Whether you are dreaming of trekking up the Himalayas, backpacking around Asia, Interailing through Europe , or a long-awaited family vacation, seeing what your savings can afford will super motivate you to save more.

Wherever you are planning on traveling to, being in control of your finances will make your experience even more amazing. Worrying about getting into debt on your credit cards or not having the cash in your pocket to really explore the region will ruin your adventures.

Save hard, spend well, and look for ways to save money across every aspect of your trip. Plan your spending before you go and keep track of your expenditure while you travel. There are deals to be had on flights, accommodation, food, attractions, and almost every area of your next vacation. Plan in advance and enjoy knowing that you are having the best time for less.

Frequently Asked Questions

Where can i travel with a low budget.

There are plenty of excellent places to travel on a low budget. Here are some great options:

• South Africa

How much should I budget for a trip?

There are lots of factors that make up how much you should budget for a trip. Where you are going, the time of year, your travel style, what you want to do, and how long are you going for are just some of the considerations. It’s best to work out exactly what the trip would cost, cut out anything you can do without, and go from there.

How do I stick to a budget while traveling?

The best way to stick to a budget while traveling is to keep track of all your expenses so you know exactly where you are against your budget. The easiest way of doing this is to use a travel budget and expenses up like Trail Wallet, Trabee Pocket, or Tripcoin.

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About Amar Hussain

Amar is an avid traveler and tester of products. He has spent the last 13 years traveling all 7 continents and has put the products to the test on each of them. He has contributed to publications including Forbes, the Huffington Post, and more.

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41 Insanely Helpful Travel Planning Tools and Apps

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Traveling can be overwhelming. Whether it’s the planning process up front, figuring out the details when you’re actually in your destination, or even settling the finances after the fact. Luckily, there’s an app for that! Turns out the saying is true, and even when it comes to all the nitty gritty details of travel planning, there really is an app for everything. These are the best travel planning tools to help make the process easier and put the power of organization at your fingertips!

Best Apps for Finding Flights

1. skyscanner.

Airfare is usually the culprit for the most expensive part of a trip. Luckily, there are a number of useful travel apps that can help you find cheap flights.

SkyScanner is one of the absolute best free resources for this! On their app, select the “Explore” tab at the bottom, input your home airport, and set the destination to “Everywhere”. For the date of travel, you can select the Whole Month, Cheapest Month, or Anytime to get the most flexibility.

Now SkyScanner brings up all the destinations that are cheapest to travel to! Just like that.

If you select a Destination from the list, it will show you a rundown of the cheapest travel dates and costs.

Once you find a cheap flight, I do recommend booking directly through the airline or through your travel credit card portal. Sometimes SkyScanner will direct you to some shady websites for booking and they often have poor ratings. Avoid them if you can!

Recommended by me (Alanna) from this blog (Periodic Adventures)

Hopper is a great, free app if you know your travel destination and a ballpark of (or exact) dates. It watches flight prices for you then notifies you when the lowest prices come up. It can also predict when the lowest fare will arise.

You can set up notifications so you don’t miss the deal!

Hopper is also helpful because it shows a color-coded calendar that displays the best priced days in green with the highest priced days in red. This helps give you ranges of dates that are lower priced than others.

This helpful tool is great if you’re traveling on a budget .

Apps to Find Accommodation

3. booking.com.

The app from Booking.com is definitely one of the best and most useful apps for traveling. With it, you will find the best accommodations all over the world.

The great thing is, the app is completely free and on top of that, has a great Genius (loyalty) program. That pays off if you travel often! The more often you book accommodations, the better the discounts, and there are often free upgrades and sometimes a free breakfast is included in the room rates.

Under “bookings” you’ll find all your bookings summarized. Very handy if you are planning a round trip, for example, or want to check the past bookings.

In addition to the practical accommodation search, you can also find a search function for car rentals. There is also a booking program for taxis (eg pick up from the airport, or from the ferry) and you can now even book excursions and entrance tickets. In principle, you have almost everything you need to organize a trip in one app – it doesn’t get much more practical than that!

Recommended by PlacesofJuma

One of the best free apps that you should be using for all of your travel planning is Airbnb. Airbnb is a well-known and popular free app that provides travelers the opportunity to book unique accommodations around the world. The online platform connects people who want to list or rent their property for short-term use. 

How it works is you search the app by filtering your results with your desired dates and destination. From there, you can browse the selection of accommodations and select the one that is the best fit for you.

Airbnb is ideal for a group of people traveling together. Depending on the type of Airbnb, it typically can be cheaper than hotels, especially for a large group splitting the costs. It also is beneficial for longer stays since you usually have access to a kitchen and have more space than a hotel room. 

Another feature Airbnb offers is experiences. They provide memorable activities hosted by a local tour guide in the destination you are visiting, such as a street food tour in Sicily, Italy. On the tour, you explore the local markets and taste the delicious and authentic Sicilian cuisine as you discover the magical streets of Palermo.  

Airbnb has been a reliable and incredible resource for travel planning over the last ten years. It helps you plan an epic vacation by finding those hidden gem accommodations and booking a one-of-a-kind local experience.

Recommended by Alisha from  Travel Today Work Tomorrow 

5. HostelWorld

If you are looking to book the perfect hostel while travelling , then one app you should always have on your phone is Hostelworld . With this free app , you can find a huge selection of hostels all around the world, keep track of all hostels and countries you have stayed in, and there is even a function to chat to travelers staying at the same accommodation as you beforehand. 

Especially as a solo traveler, it is a great idea to book your hostels with Hostelworld, as you can find a lot of information about what to expect at the hostel. You can find out if there are social common areas, see which activities the hostel is offering, and filter hostels based on your preferences to find the best hostel for you. 

Hostelworld makes it very convenient to book your next hostel on the go and keep track of all your booking information in one place. Most hostels also offer free cancellation, so it is easy to cancel them as well if your travel plans change unexpectedly.

Recommended by Becky from Beckspore Travel

Maps Apps so You’re Never Lost

The app Maps.Me is free to use for iOS, Android and BlackBerry users and serves as a GPS navigation app that every traveler should have installed on their phone. It includes worldwide maps and is the perfect open-source alternative to Google Maps and Apple Maps. Once downloaded on your phone, there is no need for an internet connection, and you never have to worry about saving mobile data during your travels again. There is also the possibility to save your favorite locations within the app and to share them with other people.

Another amazing feature of Maps.Me is the great amount of predesigned travel guides you can find within the app. Whether you are traveling in the city or wanting to explore the outdoors, Maps.Me provides numerous travel guides for your specific destination and routes. To sum it up, the offline usage, appealing design, and user-friendliness make Maps.Me an absolute must-have on every trip.

Recommended by Carolin from  happywhenabroad

7. Google Maps

While it may seem basic, Google Maps is inarguably one of the most helpful (and free! ) travel planning apps. Most people think of Google Maps primarily as a GPS tool to navigate between destinations, but it’s so much more than that. You can search for and compare prices at gas stations or pick the coffee shop with the absolute best reviews on your route.

Given its integration with the public transit systems of countless cities around the globe, from Rome to Tokyo, you can effortlessly figure out how to get around, whether or not you have a car.

Another handy tool is the ability to save or “pin” destinations within the app, which can be super helpful whether you’re trying to save cool hikes around your hometown or plan out the best stops along a road trip to the Utah national parks . Plus, if you’re headed someplace with spotty cell service, there’s even a way to download maps so you can access them- and a ton of information, like businesses’ opening hours- while you’re offline.

Whether you’re headed to the streets of Bangkok or going on an epic road trip through the United States, Google Maps is every traveler’s best friend.

Recommended by Jessica from Uprooted Traveler

Apps to Stay on Top of Your Travel Budget

8. travelspend.

TravelSpend is the handiest and easiest app to use for recording all of your travel expenditure. All you have to do is plug in how much you spent in the local currency and the app does the rest by translating the expenditure into your home currency. The app also allows you to categorise your spending so you can keep track of what you’re spending your money on. 

However, the best feature is its ability to set an overall budget for a specific length of time. The app will then work out your average expenditure per day to prevent you from going over budget. 

Whilst the basic version of the app is free, a premium version is available for £15.99 for the year or £1.33 per month . This will allow you to edit multiple documents/trips and eliminate ads (amongst other benefits) which the free version does not. However, there are constantly offers of up to 50% so it’s definitely worth keeping an eye out for these deals. 

Overall, this app is an absolutely god-send and allows you to keep track of all your spending no matter where you are in the world.

Recommended by Alex and Leah from Alex and Leah on Tour

9. XE Currency Converter

One of the most useful and free apps that you’ll (almost) always use when you’re planning a trip is a currency converter. 

Because especially in the planning phase, you are not familiar with the new currency yet.

An accommodation of, let’s say 2.319.000 Vietnamese Dong per night, doesn’t mean anything yet.

Can you afford that? Is it expensive? Or is it really cheap?

Sure, you can look up the exchange rate yourself, and you’ll find that one US dollar equals 23,190 Vietnamese Dong (meaning that your accommodation will cost 100 US dollars a night). But it’s so much easier if an app just does the calculation for you.

One of the most popular converter Apps is XE Currency Converter. It not only converts the number you put in straight away, but it also shows the exchange rates of the past. And this is information which you can use as soon as you arrive at your destination. When there is a good exchange rate with your home currency, it might be time to hit the ATM again and withdraw a large bulk.

Recommended by Lara from The Best Travel Gifts

Wise (previously called Transferwise) is a free app available on iOS and Android. Through the Wise app you can access a multicurrency travel card that can be loaded with multiple currencies and used around the world.

The app is particularly good for travelers who are visiting several different countries on their trips as it avoids the need to get cash out in different currencies. You can add the Wise card to your digital wallet and use Apply Pay or equivalent to purchase things while travelling. This means you don’t need to carry an extra physical card or cash so it’s great for security. However, you can order a physical card if you prefer to have that option too.

You can load up the card via bank transfer, Apple Pay, Google Pay or a range of other methods and the conversion rates at Wise are usually much lower than the rates at major banks or travel exchange companies. Wise is ideal for expats as you can use the app to transfer between bank accounts in different currencies for low fees.

Recommended by Kate from Kate Abroad

11. SplitWise

Planning a group trip can be incredibly difficult as is, so when it comes to splitting the cost, it can get confusing. But don’t worry, there is an app for that!

SplitWise makes splitting any bill incredibly easy! When I planned my family vacation to Disney World , I used it to figure out how much each family group owed and how much individuals owed.

To use the free app , you’ll need to add the people in your group and each expense. For each expense you can select who it was paid by and how you want to split the expense.

For this you can split equally between each person, split by exact amounts (if different people owe different amounts of the expense), split by percentages, split by shares (if you need to split by family or by night), and split by adjustment if certain people owe more than others.

Overall, this is such a useful app when you’re traveling in a group!

Useful Apps for Road Trips and Camping

12. roadtrippers.

If you are thinking about taking a road trip, one of the best travel planning apps you can invest in, is  Roadtrippers . Specifically designed to help you plan a road trip anywhere in the world, the Roadtrippers app will assist you with routes, accommodations, restaurants, attractions, gas, and so much more.

And whether you are creating your own road trip routes, or using one of the app’s pre-made trip guides, planning your adventure couldn’t be easier. You can even collaborate with other users to create joint itineraries when creating your trip!

And the advantages of using this app don’t end in the planning stages. While you are on the road, Roadtrippers will give you live traffic or road closure updates, estimate your arrival time, and suggest new routes if needed.

Unfortunately, the free version of this app no longer gives you enough waypoints to really create a decent road trip. The free version , however, will allow you to take the app for a ‘test drive’ and see if it’s the right fit for you.

If you decide to take the plunge, the $29.99 per year subscription fee for Roadtrippers Plus will give you full access to all the app’s great features. If you love road trips, then this app is definitely worth the small fee.

Recommended by Marianne from Pasta Pretzels and Passports

13. GasBuddy

GasBuddy is a free travel app used to find the cheapest gas prices in your area or along a travel route.

The app uses your location to find the closest gas stations and then displays the prices of each one. You can search for specific types of gas, such as regular, premium, or diesel. The app also has a feature that allows you to see the prices of gas stations nearby on a map, and you can even enter your destination and see prices along your route.

GasBuddy is an excellent tool for finding the cheapest gas prices, and it makes route planning convenient if you’re taking a road trip or traveling in an RV. You can even refer to the app for gas station reviews when selecting where to fill up.

In addition, GasBuddy offers its Pay with GasBuddy program. It’s also a good way to save on fuel costs because you can apply for a debit card that links to your checking account, which allows you to save up to 25 cents per gallon at participating gas stations.

The app is available for free on iOS and Android devices and is the perfect tool for saving money at the pump.

Recommended by Morgan from The Home That Roams

14. iOverlander

iOverlander is a must-have app for anyone taking a road trip or  driving abroad . It is an extensive, crowd-sourced database of places to stay and gas stations as well as border crossings on international itineraries. From wild-camping and unofficial car-camping spots to campgrounds and quality hotels, it offers more information than any other resource that tries to compete with it. 

The best part is that  iOverlander   is free to use . It does ask for donations though, so anyone who finds it helpful should consider giving even a small amount to help the site stay running. 

There is an iOverlander app. However, it is a bit limited. Most of the helpful information is on their website, which is pretty mobile-friendly. This can be cumbersome if you’re accessing it while driving. Instead, it’s best to do research on the site ahead of time or have a passenger do research while the driver focuses on the road.

Recommended by Brodi from Our Off Beat Life

15. Park4Night

Van lifers, campers, and road trippers: the next time you’re looking for a safe spot to catch some Z’s, consult Park4Night to find the best hidden gems. 

Pop open the map feature to browse the best overnight spots near you and check out its reviews (often featuring photos from past campers) to make sure the location fits your vibe. Filter your search by free or paid spots, parking lots or nature escapes, rest and picnic areas, campgrounds, accommodations, day-to-night parking, off-road spots, and whether or not you require services like water, power, toilets, etc. The app also allows you to organize the list by distance, creation date, locality, country, number of comments, and their rating. If you stumble upon a sweet spot, add it to the app for other users to enjoy too! 

If you’re venturing off-grid, consider upgrading to the paid option to unlock advanced features like their off-line mode, which allows you to download maps and use the app without an internet connection. You’ll also get a satellite map option, advanced search filters, no advertisements, and more.

Recommended by Eva from Wander in Raw

16. Campermate

The Campermate app should be at the top of your camping checklist   if you are visiting New Zealand and Australia and are taking a road trip, camping or campervanning.  It is completely free to download and is packed with useful features.

If you are camping or driving a motorhome, you can find freedom campsites (free), local campgrounds, dumpsites, showers, access to water etc. You can even find good campervan day parking and filter by the type of campsite you are looking for. It is extremely easy to use and the search by map feature is fast and simple.

Even if you are just taking a road trip, the app is super handy.  You can find public toilets, fuel stations, rubbish bins, playgrounds, EV charging stations and even road warnings.  

It also has a great community where you can review and comment on the locations, for example if a dump station is often full, or a campsite is noisy, providing great extra information to make your road trip decisions.

Written by Jennifer Parkes from Backyard Travel Family: Active Family Travel Specialists in New Zealand

Recommended by Jennifer Parkes from Backyard Travel Family

17. WikiCamps

Wikicamps is an essential travel planning app for campers or campervanners.  The app is available for different regions, each technically with its own paid app .

Separate Wikicamps apps can be found for the USA, Canada, UK, New Zealand, and Australia, with the cost ranging from $1.99-4.99 .

It is an invaluable tool when  campervanning New Zealand , or on a US road trip, for example. It can help you discover free places for boon docking safely or find a campsite with full facilities if you’re in desperate need for a shower! As it has the option to work offline, you can research on the go without having to worry about cell service.

In addition to helping you find both paid and free campsites, it’ll also help you discover places you can find water taps, points of interest, cell service, showers, dump sites and more. As the content is user-generated, it provides one of the largest databases of camp-related amenities and it is regularly updated. You can read real-person reviews on each site, helping you to plan your travels effectively and find plenty of hidden-gems along the way.

Recommended by Sophie and Adam from We Dream of Travel

18. Campendium

Campendium is a helpful app for RVers and tent campers alike. It is most commonly used for finding campsites (both free and paid) but there are a lot of extra helpful features in the app as well. There is both a free and paid version . 

The free version of Campendium allows you to search for campsites with filters for price, distance and reviews. It primarily shows public land, RV parks, parking lots that allow overnight parking, and dump stations. Each campsite shows the amenities provided, the cost, and has detailed reviews from other campers letting you know everything about the location…both the good and the bad. 

The paid version which is available with a Roadpass Pro account provides extra features like smoke map overlays, cell coverage overlays, cell service reports, hiking trails, and more. It c osts $49.00/year but does have a 7-day free trial. 

If you are looking for  amazing boondocking locations  or just need a helpful app to find the best campsites, Campendium is an excellent option. 

Recommended by Janae from Adventures with TuckNae

19. The Dyrt

This is a very helpful app for road tripping and hiking. “The Dyrt,” as it’s called, is a camping app with thousands of campgrounds in the United States for tents, RVs, trailers, glamping, and more.

One of the most handy features of this app is the map and filter of all nearby campgrounds, making it easy to find somewhere to stay in the area where you’re traveling. It also has lots of campground pictures and reviews from other travelers, as well as a bunch of info and details about each campground’s amenities like showers, picnic tables, trash disposal, cell phone reception, WiFi, and more.

The  Dyrt app is free , but there’s also a paid version for $35.99 per year . The main difference in the paid version is a trip planner and offline search, plus discounts at more than a thousand campgrounds across the United States. If you’re not sure about the paid version, they also offer a 7 day free trial so you can check it out before buying!

Recommended by David & Intan at The World Travel Guy

Apps for the Outdoors

20. alltrails.

AllTrails is a hiking app that has various features that help you get the most out of your outdoor adventures! The app helps you discover new hiking trails, find information about trails, read reviews of trails, track your outdoor activities, and stay safe while in the outdoors. 

The best part about AllTrails is that it’s community based. Through the app you’re able to connect with other outdoor enthusiasts and share your experiences. This is a fantastic feature because it means you can access real-time information. For example, reading through the recent reviews will provide you feedback about the trail as well as helpful info about its current conditions. 

Another great feature of AllTrails is how easy the app makes it to find trails that are near you. When traveling, the app will show you trails that are close to your location, so you’re able to discover trails that you otherwise may not have known about. 

The free version of AllTrails is totally sufficient for most people. The paid version, AllTrails Pro, costs $29.99 per year . It’s ideal for people who spend time outdoors regularly, especially in regions that are remote, because AllTrails Pro provides many offline features.

Recommended by Erin from Pina Travels

Related read → How to plan foolproof hiking itineraries

21. Recreation.gov

Do you love spending time outdoors and taking trips in nature? If so, you’ll definitely want to check out the recreation.gov app to help you plan adventures on federally managed land in the U.S! This app is great for finding information about national parks, national forests, lakes, rivers, and other federally managed recreational areas. It’s really easy to use and can help you plan your next outdoor adventure.

You can use the recreation.gov app to find  camping in National Parks . You can also apply for permits and lotteries or buy tickets for tours. This handy app makes trip planning a breeze – you can book campsites, apply for backcountry permits, and more in no time.

So, if you love recreating on federal lands in the U.S., this app will help you plan fantastic outdoor adventures.

Plus, the app is totally free to download and easy to use. Get started planning your next adventure today— download the recreation.gov app!

Recommended by Ashlee from The Happiness Function

22. National Park Service

If you love exploring the  US National Parks , you absolutely need to download the NPS app! With this app you’ll have access to information about all the National Parks, National Monuments, and National Historic sites! There are more than 400 sites on the app, and it’s all completely FREE !  Its free to download the app, and there are no in-app purchases either! 

You can use the app in three different ways.  The first way is if you know where you want to go already.  Just type in the name of the Park, and all of the information will pop up. From this screen, you can see what the hours are, the fees and any important notifications like closures or permits. You can also see what there is to do at that park, such as hikes, or drives, and what services are offered there.  

The other way to use the app, is if you are exploring somewhere new, and just want to see if there are any sites nearby that may interest you.  You can open the app, turn on your location and ask the app to find parks near you.  This is a fun way to find National Park Hidden Gems when you are traveling! 

The final way to use the NPS app is to use it to learn more about the parks, plan trips and keep track of which parks you have visited. There are areas to add personal lists, like favorites, or places you want to visit. You can also watch webcams from different parks to help you learn more about them.  

The best feature of the app, and what makes it a must have, is the ability to download information.  Most often, while in a National Park, you will not have good cell service or wifi.  The NPS app lets you download all of the information you’ll need so you have access to it even when you don’t have service.  You will be able to locate hiking trails, services, visitors centers, and maps even when you don’t have service.  This is so much easier than taking screen shots of different things you need, and then trying to find them all later! 

Recommended by Chantelle from Flannels or Flip Flops

The Komoot maps, outdoor navigation, GPS tracking and trail & route guide helps you discover off the beaten path destinations and prevents you from potentially dangerous mistakes when traveling in Nature.

Komoot is a freemium model and you’ll get 1 free region to download to your phone so you can navigate even without mobile service.  With mobile service you can use all regions.

The user interface is phenomenal and you can also publish your routes to its social network to stay up to date with your friends’ adventures. 

It includes routes for hiking, bike touring, mountain biking, road cycling and running.  

If you want to download more regions they are $3.99 each or $29.99 for the entire world .  If you want full access to plan multi day bike or hiking trips, it costs $59.99 per year and it will also include the maps of the entire world. 

Recommended by Morgan Fielder from Crave the Planet

24. Tide Times

Going on a coastal journey of any sort, understanding your tide times is an absolute must! Many beaches can be impassable at high tide, or natural phenomena you’ve driven out of your way to see only possible to view when its low tide or vice versa. Whether you’re camping and on foot, making road-tripping stops, or seeking out the day’s biggest swell, My Tide Times is a simple but invaluable daily planning app for travelers.

The great part is, My Tide Times App is free and easy to use . With location services on it will automatically display the tide times at your nearest coastal location, or you can search over 30 countries using 9000 weather stations.

The app allows you complete control whether you use feet or meters, kilometers or miles, and 12 or 24-hour clock, as well as the ability to change the underlying map and contrast if you’re hard of sight.

Tide Times is great not just for the current day’s information but up to 2 months in advance if you’re a true planner! You additional get sunrise and sunset times along with moon information and swells to completely capture the most important points of every day while you travel.

Recommended by Family Road Trip

25. My Aurora Forecasts and Alerts

If you are planning to visit Norway or  Iceland during winter  to see some of the best Northern Lights, make sure to download this app. My Aurora Forecast & Alerts is perfect not only for professional Aurora watchers but also for those who would love to see this natural phenomenon for the first time.

This free app is simple to use and will notify you when there is a huge chance of seeing the Northern Lights in your current location. You can also check the long-term forecast to see which days are the best to watch the sky at night. 

In the My Aurora Forecast & Alerts app, you will see a few diagrams showing cloud coverage, solar wind, density, etc. It also shows the best Northern Light locations in real-time, so if you are planning a spontaneous trip to see Aurora Borealis, look no further than My Aurora Forecast & Alerts.

Recommended by Paulina from ukeveryday

Reliable Transportation Apps

26. citymapper.

When traveling to a new city, navigating the public transportation system can be daunting. However, there are now many apps that can help make transportation planning easier. One of the most popular is Citymapper.

Citymapper is a popular transportation planning app that is available for cities around the world. It provides information on public transportation options, including bus, train, and subway routes and schedules. Citymapper also offers walking directions to help users get to their destinations.

If you’re planning a trip to a new or unfamiliar city, consider downloading Citymapper. The app is free to download and use , and it is available for iOS and Android devices.

To use the app, simply enter your destination and the app will show you the best routes to take, with a recommended route. You can also view information on transit times such as when the bus or train will arrive, how much it’ll cost, and how long it’ll take you to get to your destination.

One con to the Citymapper app is that it’s only set up for medium to large cities mostly in Europe and the United States. So before you go, double-check that Citymapper has the information for your destination city for easy traveling and creating memorable experiences .

Recommended by Pafoua from Her Wanderful World

27. Ridesharing apps around the world

An essential part of travelling is getting around the place you are visiting.  For some destinations public transport or walking is suitable, but there’s no doubt you’ll find a time when you need to book a taxi or private driver.

In some destinations you can simply wave down a taxi, but in many places taxis can be less frequent, not to mention dishonest. Ridesharing apps remove the stress of negotiating and finding a driver by handling the entire process on your phone.

Ridesharing apps vary in prices and uptake all around the world.  Regions like Southeast Asia will be a lot cheaper with rides costing as low as $1 in places like Cambodia.

The global market leader in ridesharing apps is of course Uber .  Having this app installed on your phone is a must regardless of where you’re heading as it’s the most widely used app.  This should be the first app you check wherever you are.

Lyft is the main competitor to Uber and works in pretty much the same way, however, coverage is limited to only North America.

Grab is the market-leader in Southeast Asia and is a great alternative to Uber.  Being tailored to this region means you can also order food, scooter rides / rentals and hire a driver by the hour within the app. This makes getting to  activities in Singapore , Vietnam or Indonesia incredibly simple with Grab.

Gojek is Grab’s largest competitor in Southeast Asia and offers comparable services – it’s worth having both installed if you’re in this region.

Finally, Bolt is a major player in the ridesharing space throughout Africa and Europe .

Recommended by Delilah from Our Travel Mix

28. Rome2Rio

Rome2Rio is an essential travel planning app for helping you determine the best way to get from point A to point B for your schedule and budget.   It’s a huge time saver when doing travel planning.  Plus, it’s free !

Let’s say that you want to travel from London to  Paris .  You just enter your origin and destination cities and your desired travel date into the app.  Then Rome2Rio works its magic and provides you with a comprehensive list of all of your transit options. 

In this example, Rome2Rio came up with eleven different ways to get to Paris—everything from trains, to flights, to rideshare, to driving and using the car ferry.  The app lists the travel time and cost ranges for each option.  It also flags a recommended option (in this case, the train) and the cheapest option (in this case, the bus).

Once you’ve selected your preferred method of transit, drill down to learn more details (for example, to view the train schedules).  Continue to drill down and you will be transferred through to a sister site (Omio, Expedia, blablacar), where you can purchase your tickets.

Recommended by Lisa Garrett of Waves and Cobblestones

Related read >> 4 day Paris itinerary

29. Wanderu

Wanderu  is the easiest one-stop shop to find, compare, and book cheap bus or train tickets anywhere in the US and Europe. It’s the perfect, free app for planning cheap transportation between cities in advance, but also comes in handy when plans change unexpectedly. Instead of paying an arm and a leg for a last-minute flight, you can purchase a bus or plane ticket for a fraction of the price.

All the big names in ground travel, including Greyhound, Amtrak, MegaBus, VIA Rail Canada, and so many more partner with Wanderu to help make buying tickets simple. With so many different carriers, you’ll find that most routes have a variety of different schedules, amenities, and, most importantly, prices. When you book through Wanderu, you’ll get your ticket via the carrier’s website with the best possible price and no additional fees. 

Wanderu can also help find car rentals and cheap hotel rooms once you’ve got your trip.

All in all, Wanderu is the best app for last-minute adventures or planning your next trip on a budget. 

Recommended by Rachel from Bucket List Places

Essential Communication Tools for Traveling

Yolla is an app that I accidentally stumbled upon when I was frustrated in a foreign country and I have used it many times since then. It’s an app that helps you call a local number to any country for a lot more affordable price than using roaming services or calling from your local sim card in your current location.

It saved me so much money when I had to call my bank when my bank card was blocked in France. I was able to call airlines to fix my travel booking during the height of the pandemic.

After installing the free app , you can add credits using your bank cards or PayPal. Depending on the payment method, you can top up from $5, $10, and up without other extra fees and it doesn’t expire. Once it’s ready, simply type in the number you are calling including the country code. You have to be connected to the internet to use the app.

Recommended by Elizabeth of Three Week Traveller

31. Polar Steps

Family and friends, you gotta love ’em. And you do! But when travelling away from your loved ones it can be overwhelming attempting to keep everyone updated on your adventures. You want to share the fun things you’re doing and the magical places you are going, but when do you have the time? You are focusing on your adventure!

Enter Polar Steps, the best free travelling app for keeping the important people in your life apprised of your adventures, without having to inform them one by one!

Sure, social media can do the same, but not everyone’s grandmother or best friend is online anymore. By sharing your unique link, your friends can view the travels and photos you post in the app without being required to sign in to the app, have a Facebook account, or wade through any other information paywalls.

It also has a range of privacy settings, so you can limit who can see your link and whether they can see your future plans or just where you’ve visited so far. You are in full control of the information you share!

The added trip planning features and local guide info make Polar Steps one of the best travelling apps to take with you, wherever you go.

Recommended by Shev from Shev Strolls

32. Google Translate

One of the best travel apps is Google Translate. It’s extremely helpful when traveling to a country where you don’t speak the native language. Google Translate covers more than 50 languages, which is great for international travel.

Google Translate is a free app and you should definitely download it prior to leaving on your trip. When traveling internationally to a place where you don’t speak the language, learning a few key phrases are helpful. For everything else, there’s Google Translate.

The app can help you communicate directly from person to person by listening and translating via voice. You can also take photos in the app and it automatically downloads to your preferred language. This is helpful for street signs, menus and more!

Whether you’re enjoying the  best beaches in Manuel Antonio , Costa Rica, exploring the famous shrines in Kyoto, Japan or marveling at the incredible coast in Cinque Terre, Italy, you’ll want Google Translate on your phone!

Recommended by Nikki from She Saves She Travels

33. WhatsApp

WhatsApp is the go to communication app for millions around the world. What sets it apart is that it sends texts and makes calls solely through WiFi. This means you don’t need to worry about SIM cards or an international data plan when communicating between countries.

Another perk of WhatsApp is that it is fully encrypted so not even the app itself can see your messages. You can send your location securely through the chat as well as photos, videos, and voice messages.

The best part is that WhatsApp is completely free !

This app was essential for my Birthright group trip to Israel and I’ve used it to communicate with my family who were traveling in India and Thailand at the same time!

Other Helpful Travel Tools and Apps to Add to Your Arsenal

34. find me gluten free.

For some this may not be the most popular or important travel planning app you’ll read about in this list, but for those travelers with food sensitivities, it definitely is. The most critical and important part of travel planning for those with food sensitivities like celiac disease or non-celiac gluten sensitivity is, w here can we eat?

While some destinations clearly cater to food allergies and sensitivites (like   Topolino’s Character Breakfast at the Riviera Resort in Walt Disney World), it can be hard to know which places will be food allergy friendly. The Find Me Gluten Free app helps take the guesswork out of choosing celiac friendly restaurant locations.

They have both a free and a paid (premium) version . The premium subscription is $19.99 USD per year which allows for no ads, specialty filters, and more. The great thing about this app is that it’s mainly being used by a community of other celiac or gluten sensitive people. With this the reviews have more value and tackle pertinent questions. So, be sure to download this app. 

Recommended by Dr. Rachel from TheRxForTravel.com

35. Day One

Day One is an easy-to-use journal app. First created in 2011, this iOS app is also available for Android phone users on Google Play. Day One is a free app with a subscription for additional features called Day One Premium ($34.99/yr) . You can use it with iPhones (free version) and sync with iPads, Macs and Apple Watches (premium version). 

The best things about this app are its simplicity and versatility. You can write a long journal each day or simply take a photo with a short, descriptive sentence. 

The premium version bumps it up a notch. You can use the automatic location and weather logging, create multiple journals, incorporate video clips, add sounds, and use tags to categorize journal entries creating a powerful search tool. 

Day One Premium also provides unlimited encrypted storage to ensure all data and entries are kept private and secure. You can save or export your journal in a PDF file or order a printed book of all your journal entries (for an extra fee).

Start writing and add a photo from your camera roll. It’s as simple as that. You can easily revisit the journey via timeline, media grid, or calendar view.

Recommended by Megan from Time.Travel.Trek.

36. Get Your Guide

Get your Guide  is a fabulous traveling app that allows you to book day trips and excursions online. This means no more visiting an agent and negotiating the price and terms. You also don’t have to wait till you reach your destination, you can plan and pre-book before your trip.

Get your Guide is particularly helpful with  destinations in Europe  and North America, but also covers other popular tourist places around the globe. Apart from excursions, you can also book specialized guided tours by locals (e.g. food tours), airport transfers, admission tickets to attractions, and hop-on hop-off bus tickets. From browsing to booking, the whole user experience of the app is fluid and effortless.

Similar to TripAdvisor, in Get Your Guide you can see ratings and reviews for the tours, so even if you don’t book with the app, you will still get helpful insights to help you plan.

The app is available for free in the play store and the apple app store, you only have to pay for booking the tours.

Recommended by Vidyut from Triplyzer

37. TripCase

TripCase is a fantastic free app that is intended to take the pressure off organizing your next trip! This app is available on both iOS and Android and it helps organize all your travel details into one location.

Forget searching through your email account for your hotel confirmation or looking up your flight status on Google, TripCase manages all these details for you.

With TripCase, as soon as you book your flights, hotels or transportation, you can forward the confirmation email to [email protected] from the email linked to your account. The intelligent app then pulls your travel details into your account and consolidates these bookings into their corresponding trips.

In TripCase you can review your trip’s upcoming itinerary and easily ensure accommodation and transportation are booked for each leg of your trip by reviewing the ‘timeline view’ which provides a high-level overview of which activities or transportation you have booked on which date.

One of the best features is the flight status updates. The app will track your upcoming flight, letting you know which terminal and gate the departure is from and will send out notifications if there is a change to your flight.

This app is so handy in organizing all the small details of your upcoming trip that it is a must-have for all travel lovers!

Recommended by Roxanne from Wild About BC

38. PackPoint

Figuring out what to pack for your destination is always a challenge but packing just got a lot easier with PackPoint. PackPoint is a free mobile travel planning app for iPhones and Androids. 

The simple interface makes it user-friendly to create a custom packing list based on a multitude of factors, including the weather forecast of your destination, trip length, activities you’ll be doing, and even whether or not you will be doing laundry.

What makes PackPoint so helpful is the detail in which it can generate your custom packing list. Once you tap Begin Packing, you’ll have a complete packing list that takes into account all the variables you’ve inputted about your trip!

You can continue to customize the list by adding your own items or deleting suggestions provided by the app that don’t fit your personal needs, helping you maximize space in your suitcase . And you can stay organized by checking each item off within the app as you pack! 

To customize your trip even more and have access to integrations with the apps Tripit and Evernote, you can pay $2.99 for PackPoint Premium .

Recommended by Michela from She Goes the Distance

A helpful app that most travelers probably overlook is a period tracker app. While ‘time of the month’ apps tend to be used by those looking to track their ovulation calendar to help aid pregnancy, these apps can also be used by people who want to know when their period is due, so they can plan accordingly.

Women’s health apps, such as Flo, provide various options to track menstruation, predict cycles, and record symptoms. This allows you to get to know your body a little bit better.

Knowing when to expect symptoms such as cramps and tenderness can help you plan comfortable trips. In addition, some travelers may prefer to avoid certain activities while on their period, so they will find the predictions helpful.

For example, if you use a menstrual cup and are working out the best time to do a multi-day  East Coast road trip  in an RV with no running water, you might consider the road trip outside of your period window. 

Flo, and other health apps, are available on IOS and Android and tend to have a free tier with adverts and a premium option to remove ads. Flo has a 1-month subscription for $9.99, 3-month subscription for $19.99, 6-month subscription for $39.99, 1-year subscription for $49.99. 

Recommended by Amanda from Hey! East Coast USA

40. Wanderlog

The Wanderlog app is a fantastic app that allows you to cut down on the various travel apps you’re currently using by being a conclusive app. It manages your itinerary, lodging, flight overview, and route management to ensure you’re saving time on transportation.

This app is also great because you can see top-tier guides and itineraries related to the place you’re visiting; this is essential to make sure you’re not missing out on any crucial and unique excursions.

Another noteworthy helpful point is this app recommends places to explore, optimal routes, and highly rated restaurants of various styles.

Wanderlog is a free app that can be used for most of the planning portion. However, you’ll be missing out on valuable features such as using the app while offline, real-time flight deal notifications, optimization of travel routes, and importing of lodging, flights, and rentals via your Gmail. Access to these premium features will cost $49.99 annually and is well worth the price due to the well-rounded features that allow you to eliminate using multiple sources. All in all, this travel app is a must-have for planning your next trip. 

P.S. Make sure to tag a friend in your planning as it allows tripmates to be added.

Recommended by Sierra and Yesenia from The Sisters Who Voyage

41. Theme park apps

If you’re planning to visit a theme park during your travels you should absolutely add the park’s app to your phone before your trip.

For example, the Walt Disney World app allows you to manage your group’s plans, reserve Genie+, schedule dining reservations, and more!

You can even download the Play Disney Parks app to have interactive experiences around Star Wars Galaxy’s Edge (Batuu).

Another great perk of these apps is ride wait time monitoring.

When I visited the Wizarding World of Harry Potter in Orlando , I found it very helpful to set wait time notification so if the wait time for specific rides dropped below a certain time, the app would let me know. No more waiting in long lines, when the wait time will be shorter later!

Looking for more planning resources?

• How to plan a trip with a step-by-step walkthrough
• Tips for finding the best things to do on your vacation
• Useful tips for traveling cheap
• Ideas for how to travel as a college student
• How to plan out your vacation budget using Microsoft Excel
• Walkthrough on how to plan a local trip

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My Travel Essentials

• Travel Insurance  – Going on an international trip? Don’t forget travel and medical insurance with SafetyWing .
• Travel Card  – If you’re new to travel hacking, fear not! My favorite card for beginners gives you $750 in rewards when you spend $4,000 in the first 3 months, plus lounge access, 10x points on hotel bookings, and free TSA pre-check!
• Get Your Guide  – Check out Get Your Guide for a one-stop-shop for booking travel activities.
• Booking.com  – This is my favorite hotel search aggregator, specifically for reading reviews. On Booking.com , the reviews can be searched for keywords like WiFi, breakfast, pool, amenities, etc.! So helpful!
• Anti-pickpocket bag – Worried about having your valuables swiped? PacSafe makes the best travel bags with zippers and straps that lock and with mesh steel enforced fabric.
• Give the Gift of Travel  – This is the perfect gift for travelers in your life! Tinggly allows you to gift experiences around the world, perfect for birthdays, weddings, or anniversaries.
• Staycation Idea  – Check out Resort Pass , which gives you day passes to resorts so you can use their pool, spa, and fitness center, a great staycation idea!

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Alanna Koritzke

Recent PhD graduate and hyper-planner of Periodic Adventures, my goal is to share travel inspiration, budget tips, detailed guides, and fun travel stories!

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I definitely need to check out some of these apps. Do you also have a find Veggie/Vegan restaurants app?

I’ve heard good things about HappyCow for finding vegan spots, but it does cost $3.99 to download. Probably worth it though!

Fabulous post! I’m familiar with many of them and was delighted to find some new ones I didn’t know about before.

I’m glad to hear that Heather!

Such a helpfull post, thank you for sharing it. I know some of these apps, but I found out that there are some other apps I have to download!

I’m glad to hear that! happy to help!

what a great list! Would also recommend ATM Fee Saver – it helps find fee free and lower fee ATms abroad along with withdrawal limits for foreign card holders, use it quite a bit, helps in saving up on those costs! Worth adding to your list!

Ooh yes, great addition! That’s certainly helpful!

Caroline Smith

Your blog is not just a guide; it’s a travel companion. The practical tips and advice make it clear you’ve been there and done that. I appreciate the insider insights that will undoubtedly enhance my travel experience.

I’m so glad to hear that!

These are great examples! I would also like to introduce https://holiwise.com/ which helps you find travel destinations based on your preferences, finding the next adventure has never been easier 🙂

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Free Travel Budget Calculator: Easily Make Your Vacation Budget

Packed for Life contains affiliate links. If you make a purchase using one of these links, we may receive compensation at no extra cost to you. As an Amazon Associate, I earn from qualifying purchases. See my Disclosure policy for more info.

Ready to take the hassle out of planning and managing your vacation budget? Our online Free Travel Budget Calculator is  simple, and easy to use, and can help you plan and track your vacation expenses in just a few clicks.  

I’ve used these same methods and categories of expenses for every trip I’ve taken over the last 25 years. From multiple  3 month solo adventures through Europe and South America, to weeks long trips to Cuba and Vancouver Island, Canada with my family. 

Now online with automatic calculations, so you don’t have to mess around with spreadsheets or hand write in printables that clutter up your home. 

In this post you’ll get access to this free tool, plus, you’ll get my top tips for planning your budget effectively for your trips and how to save money on travel. All the advice you need for smarter travel planning is right here.

Table of Contents

How to Use the Travel Budget Calculator & Try It Out!

Make sure to bookmark this page so you can come back to it anytime you need to track your vacation expenses and make travel plans.

This free vacation budget calculator will give you an estimate of total travel costs for your trip and whether your budget is enough to cover what you want to do.

It can help you identify areas you can potentially save money on trip expenses. Whether it’s choosing more budget-friendly hotels, walking or taking the bus instead of taxis, or prioritizing your top not-to-miss activities.

You can also start with your budget.

Then play around with the length of your trip, how much hotels, flights etc will cost to help you determine your price range for each travel expense as well.

• Enter 0 (zero) if there are certain categories you don’t need . The calculator will output an error ($NaN) if you don’t.
• Instructions for the calculator are below the Travel Budget Calculator, to give you an idea of what you should include under each budget item.

Vacation Budget Calculator

Calculator instructions.

Enter all your estimated expenses you’ve gathered during your vacation research.

Make sure it’s actually a realistic travel budget. For a  family trip with young kids, you’ll also need to factor other things like diapers, baby wipes etc.

• Travel Budget : Enter your overall vacation budget you have for this trip.
• Number of Travellers: Enter the number of people you are paying for on this trip
• Number of Nights: Enter the number of nights you will need accommodations for. This will be used to calculate hotel costs.
• Number of Vacation Days: Enter the number of days you will be on vacation. Include travel days to be safe . This will be used to calculate your overall food & drink, daily transportation and activity costs.
• Total Flight Costs: Enter the estimated total of flight costs for everyone travelling. Be sure to include any baggage fees.
• Transportation Costs: Enter the total transportation costs for the trip. This is for any major transport costs that aren’t flights like trains, city transfers, car or RV rentals.
• Daily Transportation Costs: Enter your anticipated daily transport costs. This is for things like taxis, buses, Ubers, parking costs etc, you might need to get around every day.
• Hotel Costs (Per Night): Enter the amount your accommodations will cost each night. Don’t forget to include any tips for housekeeping staff etc. you may need to pay.
• Total Tour Costs: Enter your overall total budget or cost for tours, including guide tips.
• Activity Costs (Per Day) : Enter the amount you expect to spend on activities daily (do not include tours). These are for things like seeing movies, souvenirs, shopping, trips to a rec centre / pool, bowling, seeing a hockey game or a concert etc.
• Food & Drink Costs (per Day): Enter your overall daily food & drink budget or expected costs for everyone. Don’t forget to include tips.
• Miscellaneous Expenses: Enter an amount of money you will have overall for unexpected expenses or miscellaneous costs that pop up. Be sure to also include extra travel expenses not covered elsewhere.
• Travel Insurance: Enter the overall amount of money you will pay for travel insurance for everyone. This is for things like travel health insurance, trip cancellation insurance etc.

Budget Outputs

Currency Note: While the output is in dollars (uses the $ symbol), you can really use any numerical currency you’d like. Just ignore the $ symbol.

Once you hit the calculate button, you will get 4 pieces of info based on the numbers you provided:

• Total Vacation Costs : This is the estimated cost for your vacation based on the info you provided.
• Over Budget / Under Budget: This is the amount you are either over or under budget. If your expenses are over your vacation budget, it will say Over Budget and the number will be negative. If it says Under Budget, that is the amount you are under your estimated budget.
• Travel Costs Per Day: This is the amount of money your trip will cost you each day.
• Cost Per Person Per Day: This is the amount of money your trip will cost you per person, each day.

Make sure to review your results. If your over budget are there things you can do to bring the costs down? Or is there a way you can save or make more money before your trip?

Why You Need A Travel Budget

Listen, I am all for spending a little extra to do things our family doesn’t get to do at home. 

But there is nothing more anxiety-inducing than running out of money on a trip, or having to pay off huge credit card bills at 28%  interest because you didn’t plan ahead.

This is where a vacation budget can really help. 

It doesn’t mean you can’t have fun or spend money.

Creating a budget will actually help you be able to afford your dreams. Plus be able to relax & have fun on your vacation knowing you won’t be in debt when you get back home.

The trip budget calculator will make financial planning fun, and easy.

How To Set Your Travel Budget & Determine Expenses

1. determine your overall travel budget.

First things first. Decide on your overall vacation budget or the money you are willing to spend on this trip.

When determining your overall vacation budget, you’ll want to consider a few things:

• How much money are you willing to spend on this trip?
• How much have you already saved?
• How long do you plan to go for? (more or less time can impact your budget)
• How many people will be travelling? (some places like Europe limit 4 people to a hotel room, this can significantly impact cost)
• When do you want to travel and how much time do you have to add to your vacation fund?
• How much extra can you afford to put away every week / month on top of your regular bills & household expenses?
• Is there any way you can decrease household expenses, or increase your income to add to your vacation fund faster?

Just make sure it’s a realistic budget. It doesn’t do anybody any good to use too low or too high numbers as a starting point. 

2. Do Your Research

The type of trip you want to take, the length and the type of activities you want to do, will really impact your budget.

For example a week long trip to Thailand will be much different than a week in Japan, or a trip to Disneyworld.

Do some intial research to give you an idea of what your basic travel expenses will costs, so you can have ballpark figures to enter in the travel cost calculator.

You can always google average costs of living / travelling at your destination.

Careful planning is an important part of any travel budget. 

3. Find Ways to Cut Costs

Unless you have a rich benefactor, or suddenly won the lottery, it’s a good idea to consider ways you can cut costs, save money and use your travel budget wisely.

Besides using our holiday budget calculator, our favourite ways to save money on travel expenses.

Transportation & Accommodation

• Find flight deals & error fares : The best way is with Going (Formerly Scott’s Cheap Flights) Flight tickets can be a big expense and make up a good portion of the total cost usually. 
• Consider housesitting: Trusted Housesitters is our go-to site for housesitting around the world.
• Rent a place with a kitchen : Save money on food with a vacation rental . They can also be cheaper than renting multiple hotel rooms if you have a large family or group.
• Compare car rentals: Using Discover Cars can help you save up to 70% by quickly comparing rental cars options.
• Book early: Hotels, flights and trains are generally cheaper booked in advance. You won’t want to risk paying significantly more waiting until last minute.
• Take public transportation: If it’s safe to do so, take the local bus, or walk instead of relying on expensive taxis all the time.

⭐️ Also check out our list of the best ways to save money on flights .

General Money Saving Tips

• Travel off season or peak season: Not only is it usually much cheaper, there’s usually fewer tourists.
• Use a credit card with no foreign transaction fees : Those transaction fees can really add up. Also consider if travel credit cards with points are for you.
• Eat where the locals eat : Avoiding the touristy restuarants, and eating where the locals eat will not only save you lots of money, it will give you a more authentic look into their local cuisine and culture.
• Avoid popular destinations:  The most popular touristy destinations  often cost a lot of money, compared to smaller, lesser known destinations.  
• Consider using travel agents: Sometimes a travel agent can find you a great deal, with much less work on your part. 
• Adjust your travel style: Luxury resorts may be out of your price range. Road trips, camping trips can be just as memorable for for a family vacation.
• Plan free activities : Pick some free activities to do in between your more expensive tours, theme parks, & day trips to ancient ruins. 
• Check out these ways to save on flights

Final Thoughts Using The Vacation Budget Calendar

Creating a vacation budget might seem challenging, but don’t worry! Equipped with the right tools and a bit of strategic planning, your next epic adventure is closer than you think.

Using a vacation budget calculator can help guide you to make smart, affordable choices, allowing you to experience the journey you’ve always dreamed of, without stressing about expenses.

Travel can be exciting and enjoyable at all budget levels. So here’s to making memories with your family, and friends.

Related travel planning resources:

• Ultimate Pre-Travel Checklist
• Family beach vacation tips
• Tips for saving money on road trips
• Easy ways to build a travel fund
• Save money on attractions: Where to buy online tour tickets

Donna Garrison is the founder of Packed for Life, an ever curious traveler with a passion for making memories with her family. With a unique perspective on travelling on a budget gathered over 30 years, 20 countries and 5 continents she gives families the tools & resources they need to experience the joys of travelling more for less through practical solutions. She helps over 20,000 families a month plan & take the family travel, camping and road trip adventures of their dreams in Canada, the USA and around the world. Contact her at: Donna [at] packedforlife.com

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The 12 Best Budgeting Apps for Travelers

Ashley Rossi

Ashley Rossi is always ready for her next trip. Follow her on Twitter and Instagram for travel tips, destination ideas, and off the beaten path spots.

After interning at SmarterTravel, Ashley joined the team full time in 2015. She's lived on three continents, but still never knows where her next adventure will take her. She's always searching for upcoming destination hotspots, secluded retreats, and hidden gems to share with the world.

Ashley's stories have been featured online on USA Today, Business Insider, TripAdvisor, Huffington Post, Jetsetter, and Yahoo! Travel, as well as other publications.

The Handy Item I Always Pack : "A reusable filtered water bottle—it saves you money, keeps you hydrated, and eliminates waste—win-win."

Ultimate Bucket List Experience : "A week in a bamboo beach hut on India's Andaman Islands."

Travel Motto : "Travel light, often, and in good company."

Aisle, Window, or Middle Seat : "Window—best view in the house."

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While you’re stuck daydreaming about your next bucket-list vacation, why don’t you get a hold of your finances and make it a reality by first budgeting out your travel expenses? Whether it’s a road trip or international vacation that you’re planning, easily forgettable items like parking fees can add up. That’s why you should use a travel-specific budgeting app to help streamline your costs on your next trip. Here are 12 budget apps to help you plan your expenses.

PocketGuard

Link all of your financial accounts and cards to this app, and it will automatically update and categorize your spending in real time. It then tells you what spending money you have with the “in my pocket” feature. It also automatically builds you a spending budget based on income, bills, and the goals you set. It even finds ways to lower some of your monthly bills for you … sign us up.

Download: iOS | Google Play

Tripcoin lets you enter in your expenses per day and even works offline. It then processes your spending to give you a spending summary of your trip, which you can export for other uses. This lets you see how much you’re spending on each category of your trip, broken down by day, so you can monitor your vacation expenses in real time.

Download: iOS

9 Sneaky Travel Costs You Might Forget to Budget For

Trip Expense Manager

The Trip Expense Manager app is ideal for large traveling groups that need help planning and monitoring travel expenses. For each trip you take, you can add Google users, a list of places to go, and expenses, and even mark who paid which bill.

Download: Google Play

TravelSpend

I love TravelSpend for its easy-to-use features and simple design. How it works: You add expenses as they happen (the app works offline and even converts foreign currencies) and the app tracks your spending by total and by day. You can even follow your spending on a map throughout your vacation.

Wally connects to your current financial accounts and tracks your spending so you can get a handle on your cash flow and spending by category. Wally is useful because unlike some of the other budgeting apps, it lets you use private groups for managing trip spending or other budgets. You can even add reminders, notes, lists, documents, and comments.

Users love TripMate for its simplicity and easy-to-use features, plus it’s all free. This travel expense tracker app lets you create a trip and then add and remove users as needed. You can add expenses, receive a personalized summary, and even get hotel, and other booking-related information.

Trail Wallet

If you’re looking for a travel-specific budget tool and expense tracker, this is your best bet. Input your expenses into Trail Wallet and the app will split them up based on category so you can get a closer look at your spending. Note that only the first 25 items you enter are free.

11 Budget Travel Lies You Should Stop Believing Right Now

This travel expense app makes splitting costs a breeze. Simply invite your travel partners to the trip you’ve created on the app, and each person can enter in his or her expenses. Once the trip is over (and all expenses have been entered) you can see who owes whom what amount.

Splitwise is another useful cost-tracking platform that easily lets you split group expenses while traveling. You can split by percentage or shares, and it’s even available in offline mode. It’s great for international trips, too, as the app is available in seven languages and over 100 currencies. Plus, it’s integrated with Venmo and PayPal for easy payback.

Mint is so much more than just a travel expense app—it connects with all of your bank accounts to give you an overall summary of your cash flow. You can then easily create a budget for different categories, like saving for a vacation.

30 Essential Non-Travel Apps for Travelers

For those who have been involved in the planning of a bachelor or bachelorette party, you know the trials and tribulations that come with splitting large group expenses. This app was created specifically for those organizing large group trips and includes building an itinerary, polls, and chat features as well as ways to track payments and bar tabs within your group.

YNAB (You Need a Budget) is a popular software used for budgeting. While it’s slightly pricey ($84 annually), the positive reviews are endless. On the app version, you can set savings goals and itemize your vaca expenses. There is a free 34-day trial to get you started.

More from SmarterTravel:

• Single Travel: Essential Tips for Planning a Solo Trip
• 5 Ways to Stay Sane When Planning a Trip with Friends
• The 7 Best Trip Planner Apps for Travelers

Ashley Rossi is always ready for her next trip. Follow her on  Twitter   and  Instagram   for travel tips, destination ideas, and off the beaten path spots.

We hand-pick everything we recommend and select items through testing and reviews. Some products are sent to us free of charge with no incentive to offer a favorable review. We offer our unbiased opinions and do not accept compensation to review products. All items are in stock and prices are accurate at the time of publication. If you buy something through our links, we may earn a commission.

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How to Budget for Travel

So you’ve chosen the perfect holiday destination and have a rough idea of when you want to go. You’re next step is to figure out roughly how much it’s going to cost you and start saving!

My  how to budget for travel guide will help you work out how much money you’ll need for every aspect of your holiday. From the big ticket items like airfares, right down to the change in your pocket to pay for street snacks and subway tickets. I’ll touch on every expense you might have and help make the experience a little less daunting.

Budgeting Early is Important

If you don’t figure out how much this holiday is going to cost you right from the start, you won’t know if you can afford it in the time frame you are hoping for. You don’t want to get your hopes up or put a deposit on an airfare only to discover that you can’t afford to stay in a standard of accommodation you’re hoping too, or that you can’t afford to eat for most of the trip.

Having a budget in the initial planning phase stops you from having a massive blowout and spending way more than you originally expected. Your budget is what you will refer to and update regularly through the planning process and having it from the start gives you the bones of the holiday from which you can build on.

Where to Start

Start with a simple spreadsheet. It doesn’t have to be anything complicated, just a row for each type of expense and a column each for your budget, actual spend and difference so you can see how you’re tracking over time.

I also like to add a notes column to the end of each item so I can make a note of anything important. For example, the row for breakfast, I would type how many breakfasts I’ve budgeted for and at what cost per day. This way if the number of days changes I can quickly change the amount.

If you’re not sure where to start, I’ve created a sample budget spreadsheet for you which you can download below.

It is complete with formulas that do all the calculations for you. You can add and remove whatever rows are appropriate for your holiday.

Working out the Costs

Once you have your spreadsheet ready to go, you can start researching costs and add them in as you go. You don’t need to make any firm decisions about which suppliers you want to use or what you want to see and do yet. Just take a look around to get a rough idea of cost.

Let me break it down for you by going through each type of expense and how you can go about researching it.

There are a few types of transport costs you might encounter when booking and while on your holiday. Think airfares, car hire, gas, rail/bus tickets, transfers or public transport.

Basically you need to get to your destination somehow. Even if it’s in your own vehicle driving just a few hours away, you will still encounter the cost of gas.

Start your research by finding out what types of transport you will need on this holiday.

Obviously, if you’re travelling overseas or across a large country or continent you will need to start with airfares.

For research purposes, I use websites like Expedia or Skyscanner   for this. Input your destination, approximate dates, number of travellers and press search. This will bring up a bunch of different results from different airlines at different times of day, some via other destinations. You don’t need to go into specifics at this stage, just scroll through and average the costs.

Again, I use Expedia , so head over there and input your dates, pick up and drop off location(s) and any other specifications you might like including GPS, child seat etc.

Like with the airfare search, you will get a bunch of results from different car hire companies and different types of vehicles available. Have a quick think about the size of car you might like and look at the different prices for each car company. Note that there is a price difference between automatic and manual car rentals. Do an average and add this price to your budget.

If you’re planning on travelling by rail or bus during your trip you will need to find an average cost for this also. Unlike with airfares and car hire, there isn’t one website that covers the whole world for rail and bus tickets so you’re going to have to do a bit more looking around for this one.

I suggest you do an internet search, for example, “rail tickets Europe”. Depending on which country you’re from will depend on the results but usually you will find a reputable website on the first page of results that will provide you with a way to search for rough prices. Once you have an average cost, add it to the spreadsheet.

While transfers are generally minor costs, they do eventually add up when combined with the other costs and help to make your budget more accurate.

Do an internet search again, this time for the airport you will be transferring to/from. Most major airports will have a section on their website called something like “getting to/from the airport”. Click on that, and it is here that you are likely to find which airport transfer companies operate at this airport and sometimes this page may even have costs on it. If costs are not listed, visit the transfer company’s website to find them out. Add this cost to the spreadsheet and remember to factor in return transfers if needed.

Public Transport

Finally public transport. This is going to be the hardest to determine and will depend on where you are travelling to. If you’re headed to a big city then this cost will be higher than if you’re visiting a smaller city or town where you’ll likely get around on foot.

Do an internet search for the official public transport website for the city you are visiting. There you will find information on tickets and prices for passes etc. When I visit a big city I usually budget for around two trips on public transport per day.

This is something that not all of you will need to think about. If you are planning on going on an organised, multi-day guided tour, then this will be one of your biggest holiday costs.

If you haven’t selected a tour company yet, I recommend that you check out Intrepid . I have personally been on a few of their tours and have nothing but great things to say about them. They offer tours to all corners of the world and having something to suit all budgets and comfort levels.

Once you have chosen your tour, you’ll be able to see on the tour company’s website how much it will cost. Don’t forget to check the tour dossier for any additional fees like single supplement, entrance fees not included in the tour price or a trip kitty to be paid on arrival.

Accommodation

The next biggest expense for your holiday is likely to be your accommodation.

There are a number of different accommodation types ranging from top of the range luxury hotels and resorts; modest run of the mill hotels and chains; apartments; budget hotels; B&B’s; hostels; and even free accommodation like coachsurfing.

Here are our go to resources for each of these accommodation styles:

• Booking.com  – You can find just about every type of accommodation on Booking.com these days including luxury hotels and resorts, hotels in all price ranges, B&B’s and hostels.
• Airbnb – Unique apartments and rooms all over the world. (P.S. Get up to $45 AUD off with that link!)
• Couchsurfing – Exactly as the name says, find a couch, usually free, to sleep on in someone’s home. These aren’t always couches and sometime can be a bed or a whole room.

Once you’ve done research on one of the above websites, you should be able to find an average price from the options available and then add it to the spreadsheet.

If during your holiday you will be staying in more than one location, I suggest having a different row on the spreadsheet for each location to keep a better track of each cost. Some destinations are more expensive than others.

Sights & Activities

This is where a good guide book will come in handy. I always reference my trusty Lonely Planet at this point to get prices for the key attractions in the place I’m visiting. It’s quick and easy and you don’t need to make any firm decisions about what exactly you’re going to see and do, this is just to get an idea of price.

How much you plan to spend on sights and activities will be up to you and the destination you are visiting. If you’re spending nights in an all-inclusive resort where you plan to relax and do nothing, then this cost will likely be zero. However, if you’re visiting a big city, say Paris or New York, where a lot of the city’s must see attractions charge an entrance fee, then the costs of these will add up.

At this point you also need to think about any half and full day tours you might like to do. I use and recommend  GetYourGuide for day trips and tours. They have a wide range of tours in places all over the world and offer something to suit all budgets.

Once you have an idea of prices for sights, activities and tours you can determine an average price and add that to the spreadsheet.

Food & Drink

Working out how much you’re going to spend on food and drink will depend on what type of food experience you want to have.

If you love street food, don’t mind cooking your own meals from time to time in the hostel and drinking little or at backpacker bars then your budget will be very low. If, however you’re after fine dining experiences and lavish cocktails in flashy bars with equally flashy views, then your food budget will be high.

My food and drink budget is usually somewhere in between. I like to make a simple breakfast in the hostel (when staying in hostels), have a quick simple lunch on the go and finish the day off with a reasonable meal in a nice sit down restaurant. I don’t snack a lot throughout the day but might have an ice cream on a hot day or the odd street snack if I can’t help myself.

As an example, for Europe my average daily food budget following the above criteria is around €40 per person. This might seem a lot to budget travellers and too little to those who travel more up market.

It is also going to depend on which part of the world you are in. Most of SE Asia will cost you a small fraction of the price of most other regions and countries in the world. Australia is notorious for being expensive for food and parts of Europe and South America are up there too.

The Budget Your Trip website has estimated costs in three budget levels that should help you figure out how much you’ll need in each of your destinations. Once you have these, add them to the spreadsheet. And remember my earlier tip of using the notes column to mention how many meals you have budgeted for.

How much you want to spend on souvenirs and shopping when you travel is entirely up to you. Some people, like me, avoid buying souvenirs and shopping all together because it is extra weight on my back. But for others, shopping is part of the travel experience.

If there is something specific that you want to purchase in your destination then do a bit of research about how much it costs.

Closer to your trip if you have saved really well and have more than you need to cover the important expenses, then you might like to allow yourself a bit of shopping money. Really, it’s up to you. Just make sure that these expenses make it on your budget at some point before you leave.

Other Expenses

The biggest major expense you will have in this section is travel insurance. The cost of this is going to depend on where you are travelling to, from and what level of cover you are comfortable with.

When travelling overseas I use and recommend World Nomads .  They offer different levels of cover with something to suit everyone, cover a large range of destinations and are competitively priced.

Purchasing luggage, if this is your first trip, may also be a cost you need to factor in. If you’re after a backpack check out your local adventure stores and for suitcases try a department store. Online research is also a great idea to get an average price.

I also highly recommend having a good guide book or eBook with you before and during your travels. I personally love Lonely Planet but there are others that provide similar information for similar prices.

Bringing it All Together

By now your spreadsheet will be looking very full and you should have an idea of a total average budget. This of course can be tweaked at this stage if you feel it is too high or (very rarely) too low. You’ll have to really think about what is most important to you when you travel.

There are ways of reducing your budget with a bit of creative thinking. Here are a few of my tips:

• To reduce airfares consider budget airlines or indirect flights. Keep an eye out for sales or use airline miles to cover some of the costs.
• Forgo adding a GPS to your hire car and instead download offline maps using a good app to your smartphone.
• Mix it up a bit with your accommodation, especially on a long trip. If you like sleeping in luxury, try adding a few nights in a cheaper form of accommodation like an apartment.
• Research free activities and events going in your destination and look up museum websites for days they offer free entry.
• Have a picnic lunch from time to time with food purchased at a local market or supermarket. Not only is this cheaper but it will give you a great insight into the food that the locals eat.
• If you don’t travel too often, borrow luggage from friends and family to save you the cost of purchasing it yourself.
• Don’t settle for the cheapest travel insurance policy just because it’s cheaper. Remember that you get what you pay for and that sometimes spending that little bit more will save you in the long run.

Now it’s time to start saving!

Over to you!

What style of traveller are you? Budget, luxury or somewhere in between? Or does your budget vary from trip to trip like me?

Let me know using the comments section below or join me on social media to start a conversation.

Thanks for reading and I hope you enjoyed this post.

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19 thoughts on “How to Budget for Travel”

Learning how to budget is extremely important! This shows you don’t have to break the bank to have a great travel experience!

That is very true Emma. Thanks for stopping by.

This is so helpful. Thanks for breaking it down easily. I love the spreadsheet. Planning a big vacation can often seem daunting, but this will sure help for our next big trip.

Thanks Gretta! I’m glad this will be of help to you.

This is a great, comprehensive list Jen. I like how you’ve covered the various areas for each cost budget of travel such as cost of accommodation etc.

I always think it is wise to add in a contingency element. There is always unexpected costs or an emergency. Mind you travel insurance should help if you get a good policy.

I also vouch the idea of downloading offline maps to a phone, these are a great innovation.

Absolutely, a contingency is very important for those unexpected costs with or without travel insurance.

Hi! Great post, thanks for being so organized and covering ALL the possible areas of travel costs, especially the sneaky ones like travel insurance. I’m a frequent trip planner myself.

Rather than just downloading offline maps, did you know you can look up a map while you have service or wifi on your phone, and then follow yourself on the map via the GPS dot even when you lose service? It doesn’t always work, and you don’t get navigation, but most times you can at least track your location which helps me a ton.

Thanks Leslie and thanks too for sharing such a fantastic tip, i’d never thought of doing that.

Great breakdown! I think it’s important to figure out a ‘daily budget’ once you’ve saved.

Thanks Dannielle. Totally agree.

Thank you so much for this article. I’m so gonna refer to this for my NZ trip January next year! 🙂

Awesome! Have a great time.

We’re traveling to Europe in April and your spreadsheet example has been really helpful!! Thanks 🙂

So glad I could help Nicole. Feel free to get in touch if you have any questions about your trip. We are always happy to help out where we can. Hope you have an amazing time!

Yes, it is possible to travel wisely. Our family of four spent almost 3 weeks in the Dominican Republic earlier this year and paid cash! It was amazing! Thanks for sharing tips on how to plan and budget for vacation.

Well done Aja. I think everyone should be like that too!

Absolutely helpful! Great tips and websites for research, I am a planner, I still find new websites, blogs to read that help me to improve my planning skills.

You are awesome!

Thanks Celestina!

Your budget sheet is going to be a huge help.

Thanks so much for sending this.

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Plan, Ready, Go

How to Plan a Travel Itinerary: The Complete Guide

You’ve chosen your destination, booked your transportation, and maybe even your accommodations. Now…you just have to figure out what in the world you’re going to do while you’re there.

In this post, we’re going to take a deep dive into how to plan a travel itinerary , the nitty-gritty of how to put together your schedule of sites, museums, and activities.

Key takeaways

• Prioritize and list your “must-do” sites and activities.
• Do thorough research on your destination
• Organize your wish list into “must-do,” “want-to-do,” and “nice-to-do” categories.
• Compile all the practical details for each activity, such as operating hours, fees, and booking requirements.
• Build your itinerary by scheduling must-do activities first and filling in with want-to-dos and nice-to-dos.

This post includes affiliate links. If you make a purchase through one of these links, I may earn a small commission at no additional cost to you. As an Amazon Associate, I earn from qualifying purchases.  See disclaimer.  

I’m a very detail-oriented kind of person (you know, the kind of person who makes lists for EVERYTHING), so this method of itinerary planning may not be of interest to the fly-by-the-seat-of-your-pants kind of traveler.

If you’re not as hyper-organized as I am, you can easily modify this method for how you like to travel. It’s logical itinerary planning at its best.

I won’t be going over in this post how I research and plan for dining options since that’s a more complicated topic for me and my husband (as a celiac and a vegetarian) than the average traveler.

That’s probably a topic for a separate post. So, let’s get planning.

Getting started on your itinerary planning

“I’m heading to Rome/New York City/Paris/Mexico City for X number of days. What should I do and see while I’m there?”

I see similar questions all over Facebook literally every day, and I understand why. It can be overwhelming to plan a travel itinerary.

Let’s say you’re planning to spend five days in New York . How do you decide what to do for those five days? Where do you even start your search for the best ideas for sites to visit?

Side note: for simplicity’s sake, throughout this post, I’m going to use the word “site” to refer to anything (not eating) that you will want to make time for on your trip. These could be monuments, national parks, palaces, museums, activities, guided tours, etc.

There’s no real wrong way to plan your itinerary…just kidding. You have to do it my way.

No, seriously.

Okay…let’s get started.

When I’m planning a travel itinerary, I go through five phases of the process before I arrive at my final draft.

• Preliminary brainstorming
• Destination research
• Fleshing out my wish list
• Site/activity research
• Building my itinerary

I know this seems like a lot, but trust me, you’ll want to know you’ve considered all your options before you go on your trip.

You’ll thank me later.

Read More → Travel Planning Resources

Planning an itinerary starts with brainstorming your wish list

So, you’ve booked your trip, but your itinerary is completely blank. Your destination is your oyster, but where and how do you start?

Your first step is to do some preliminary brainstorming. If you’re heading to a top tourist destination, you probably already have some idea of the specific sites you want to visit (e.g., the Colosseum, Eiffel Tower, Chichen Itza, etc.).

If you’re going someplace completely unfamiliar to you, your brainstorming phase may be quite short but it can also be less specific if that helps (e.g., important historical sites, whatever the most important art museum is, popular beach, etc.).

To help yourself with your brainstorming, you can ask yourself the following questions:

• What are the famous/popular sites my destination is most known for?
• What are the top, must-do sites or activities I already know I want to do on this trip?
• Why are my spouse’s/travel partner’s must-do sites or activities for this trip? If children are traveling with you, why not include them in the brainstorming? They’ll love feeling like they’ve been a part of planning the trip.
• What are the kinds of activities we most enjoy while traveling in general?

Great! Write all of this down. Don’t worry. Nothing’s set in stone yet.

And the sky’s the limit. We’re not yet worrying about the costs involved or how much time we have.

Write it all down. Go ahead. I’ll wait.

[cue Jeopardy! theme music]

Okay, keep this list handy; it’s time to do some basic research on your destination.

Research your destination

This is where I start to go crazy with research. I’ll take in anything and everything I can about my destination. The more good information I have, the better equipped I am to make good decisions about my itinerary.

And don’t assume you already know enough about where you’re headed.

Before I started researching Paris, I had never heard of Sacré-Coeur (which is one of the great free things to do in Paris , by the way) or Les Invalides.

We ended up visiting both on our trip.

Here are the questions I keep in mind as I do this research:

• What is my destination known for? Is it art, the natural landscape, history, architecture, etc.?
• What season will it be at my destination? Are there any popular seasonal activities I’d like to try while I’m there?
• Are there any special holiday events or festivals taking place there that I’d be interested in attending?
• What is the weather typically like there that time of the year and month? In other words, will I be comfortable spending long periods outdoors, or will I want to spend more time indoors?
• What are the public transportation options at my destination? Is there a good metro/public transportation system or will I have to rely on taxis, ride-sharing, or walking to get around?
• Where are my accommodations in relation to the major site on my list?
• Does my destination offer any kind of city or museum pass?

Side note: If you haven’t yet booked your accommodations, now is a good time to take a look at a map. Do a large number of must-do sites on your wish list cluster in a certain area? If so, you might want to consider booking accommodations nearby to simplify your transportation needs. This isn’t always a good idea but consider it.

Read More → Is it Worth it to Use Booking.com?

Read More → Booking.com or Direct with Hotel: Which is Better?

Where do I find this information? Here are a few suggestions:

• Do some simple Google searches and look around the different results for up-to-date information about your destination.
• Head over to Pinterest to discover what travel bloggers ( ahem ) have to say.
• Buy some good travel guidebooks and start reading.
• Watch YouTube videos about your destination.
• Armed with this pile of new information, you’re going to go back to your list.

Flesh out your wish list

As you researched your destination, you likely noticed certain sightseeing ideas or recommendations coming up over and over again.

• If they’re already on your brainstorm list, great! Leave them there.
• If you’ve never heard of or considered them, but they now sound interesting, add them to your list.
• If there’s something you’ve changed your mind about, go ahead and take it off your list if you really want to, otherwise, leave it on the list. You can always remove it later.

It’s okay at this point if your list has far more ideas on it than you can possibly fit into your trip. We’ll work on narrowing it down later.

After doing my research, I discovered a lot more ideas for things to do in Paris and sites to visit than were on my first brainstorming list. But…what if you’re finding the opposite to be the case?

What if you’ve booked yourself a round-trip plane ticket to your destination, but you’re finding only enough you’re interested in doing to fill a much shorter time than you’re planning to be there?

You have a couple of options:

• If you haven’t booked your accommodations yet, or you can still change/cancel your reservation, consider adding a destination to your trip. For example, if you’re flying into and out of Zurich, Switzerland, but are finding more that interests you perhaps in Lucerne (or beyond), consider spending at least a portion of your trip outside Zurich.
• If you have booked your accommodations and your reservation cannot be changed, consider adding day trips to your itinerary. For example, if you’re staying in Florence, Italy, you could take the train to Pisa or Lucca for the day.

By now you should have a good sense of what your itinerary could look like; it’s starting to take shape.

Specific site or activity research

Okay, so you have this beautiful, and probably fairly lengthy list of things you’d like to see and do on your trip.

Now you get to do research on each of these items individually. Yay! Seriously…I love this part.

To start, you’re going to break down your wish list into four sections. If your list is pretty long, you can re-write it into these four sections, but if it’s on the shorter side, it’s okay to do this mentally.

Must-do sites.

These are the places people traverse the globe to see…the Eiffel Tower, St. Peter’s Basilica, the Pyramids of Giza, Great Wall of China. You get it.

These are the non-negotiable ones. They go in the itinerary no matter what.

Want-to-do sites.

These are the second-tier sites for your trip, the things you want to make room for, but won’t necessarily dissolve into tears if you can’t manage it.

Examples from my travels would include the Rodin Museum (Paris), Trevi Fountain (Rome), or walking the entire High Line in New York City.

Nice-to-do sites.

These are the minor sites and activities that will become the filler in your itinerary. On my itineraries, these are things like “sit on the Spanish Steps” or “buy cheese from a fromagerie.”

I don’t care if we do this or not.

These are the sites that are first on the chopping block once we start to build the actual itinerary. Or you may have cut them already once you did your destination research.

Now that you have your sites grouped, the next thing to do is your research. For at least each of your must-do and want-to-do sites you need to know the following:

• What days of the week is it open and what are the operating hours?
• What is the entrance fee (if any)?
• What is the best day of the week to visit?
• Do you need to book tickets or make a reservation ahead of time? If so, how far in advance can you book/should you book?
• Where is it and how do I get there? I especially want to know how far it is from my accommodations and how far it is from other major sites on my list.

Side note: The My Maps feature in Google Maps is an invaluable part of this phase of the itinerary planning process for me. You can pin locations, organize and color code sites to visit, and even add personal notes.

Narrowing it down

Okay, now you have even more information about your destination. Here’s where you start making some changes to your list.

At this stage, I may move sites from one section of my wish list to another. Something might move up on the list, for example, if I discover that it’s very near one of my must-do’s, or if it’s free to visit.

This is how we ended up going to Les Invalides; it wasn’t anywhere near the top of our list, but it’s right across the street from the Rodin Museum (which was something I wanted to do) AND it’s covered by the Paris Museum Pass. It was super easy to just pop in for a bit after the Rodin Museum, but we probably wouldn’t have made a separate trip.

Something might move down the list (or come off the list entirely) if I learn it’s very out of the way or more of a financial investment than my particular budget for this trip can support.

Should I purchase a city or museum pass?

Let’s revisit the city/museum pass question from the destination research phase.

If your destination offers one (or a few), take the time to consider if it’s worth it for you to purchase for your trip. We used the Museum Pass on our trip to Paris (and highly recommend it), but decided against buying the Firenze Card for our trip to Florence, Italy .

Here are some criteria I use to judge whether a city or museum pass is worth it for us to purchase for a particular trip:

• What sites are covered? Will you have to book entrance to many of your must-do/want-to-do sites separately or are most covered by the pass?
• Does the pass offer you unlimited entry to covered sites or can you use it one time only?
• Will you save money if you buy the pass? It’s not necessarily a deal breaker if it doesn’t. The convenience of not having to book entrance reservations to sites ahead of time can outweigh some financial disincentives.
• Does the pass cover any public transportation you’re planning to use or just site entrance fees?
• For how many days is the pass valid versus how many days you will be at your destination? For example, we chose not to buy the Firenze Card on our trip to Florence, because it’s only good for 72 hours, and we were spending 8 nights there. Purchasing two cards each would have cost us far more than paying for our chosen sites individually.

How do I decide what to cut from my itinerary?

This part of the process is highly personal. Only you can really decide if a particular site or activity is “worth it” to you.

The decision to buy or not to buy a city or museum pass may affect how you narrow down your list. If you have to purchase entrance tickets to all of your sites individually, you may end up having to spend more money to see everything (or cut sites to stay within your budget).

Or if you do decide to purchase a pass but a site on your list is not covered, you may find yourself considering leaving it off your list.

On the other hand, if you have a pass you may see more sites overall because you’ve already paid for admission.

…If that makes sense.

At this stage of the itinerary planning process, if there’s anything on my list that makes us say “meh” it goes on the “I don’t care” list.

Build the trip itinerary

Okay. You’ve done your research, you’ve decided whether you’re buying that city pass and you’ve refined your site wish list.

You’re ready to build your itinerary! I’m going to use our recent trip to Paris to demonstrate how I put it all together.

The non-negotiables get top priority.

For each full day on your trip, choose one or two of your must-do’s or want-to-do’s: one first thing in the morning and one for later that day.

Your must-do’s (your non-negotiables) go on the schedule first and as early in your trip as you possibly can.

If you arrived in Paris on April 14, 2019, and decided to put off seeing Notre-Dame until later in the week, you were probably pretty disappointed on April 15 as the world watched the devastating fire that closed it down.

Don’t. Put. It. Off.

For our trip to Paris, we each had one non-negotiable: the Louvre and the Palais Garnier. We did them both on our first full day there.

Then add any other must-dos that require advanced booking or warrant a full day on your itinerary or both. So, I needed to choose days for Versailles and the Eiffel Tower.

My research told me that I should plan a full day at Versailles and that it is quite busy on the weekends and on Tuesdays (when the Louvre is closed).

I also learned that the Eiffel Tower is open every day until late, that I should plan to spend about three hours there, and that I needed to book tickets for the summit as far ahead as possible.

Add in your want-to-do’s.

With the must-dos scheduled, I’m ready to schedule the want-to-do’s. I added Musee d’Orsay and Musee Rodin, then Musee de l’Orangerie, Champs-Élysées, Arc de Triomphe, etc.

Nice-to-do’s fill in any remaining gaps.

I then fill in the rest of the itinerary with the nice-to-do’s, leaving our last full day intentionally blank.

When staying in one place for four days or more, we try to keep our last full day completely open. This is so we can return to any place we want to see again, or so that we can add more of the items from our “nice to do” list depending on what we’re in the mood for. It helps us create a good balance between sightseeing and relaxation .

If you’re taking a trip that includes multiple stops, you can just repeat this process for each place you’ll be staying.

Keep in mind as you’re planning a trip itinerary that if you’re bouncing from city to city every other day, you’ll be spending a lot of time traveling from one destination to the next.

I do feel like I need to say, that even though you now have a meticulously planned itinerary it doesn’t mean you can’t be spontaneous. We often find that we spend far less time at some sites than we think we need to allow for, giving us time to do even more on our trip than we hoped.

Or sometimes we just don’t feel like doing something on our schedule…and that’s okay too.

Now you have the tools to build the perfect itinerary for your next trip. Enjoy!

More articles to help you plan your travel itinerary

• 5 easy steps to planning a trip
• Travel planning resources you need
• The best travel guides (online resources and books)

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Darcy Vierow is a busy professional and travel planning expert with years of experience maximizing travel with limited time and on a less-than-average salary. Her tips have been published by Forbes, MSN.com, Yahoo! News, Yahoo! Finance, Aol, Newsbreak and GOBankingRates. Read more about Darcy Vierow .

10 Comments

Absolutely love this perspective on travel! It beautifully captures the essence of what it means to explore the world. Travel isn’t just about ticking off destinations; it’s about slowing down, immersing yourself in new cultures, savoring moments, and absorbing the rich tapestry of life that the world has to offer. 🌍✈️🌏

My sister wants to travel for her honeymoon, so she’s interested in starting to plan it this month. I liked what you explained about choosing a destination and the places you’d like to visit, so I’ll share this with my sister right away. I appreciate your insight on considering what you want to see and visit and booking accommodation near those places.

You are so much more organized than we are – we usually book places the day of or the day before and figure out what we are doing day by day. We like to leave things pretty wide open to see what happens and what we find. This is such a great guide though for planning a vacation!

Thanks for your comment! Yeah, I actually have a hard time just going with the flow…it’s something I’m working on.

This is so perfect! I enjoy the entire planning process, so this definitely speaks to me. I particularly enjoy researching locally owned restaurants and off the beaten path places. Thanks so sharing such a great way to plan

Thank you for your kind comment!

This post resonates a lot with me as like you, I too plan extensively before I travel. I believe planning well helps us make the most of our time and also gives more peace of mind. Excellent tips!

Thank you! And I definitely agree with you about how helpful good travel planning is for traveling well.

It is so helpful to find a guide on how to organize and plan a trip! For a lot of people (me included) this is the most traumatic experience about traveling as you want everything to go perfect and smoothly. I plan trips all the time and this guide was literally how I do my planning! Thank you so much for sharing and I hope it helps a lot of travelers out there too!

Thanks so much for reading and for your kind comment. I really do hope a lot of travelers find this guide helpful.

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How to Calculate Cost of Travel

Last Updated: September 27, 2023

This article was co-authored by Greg Guiteras . Greg Guiteras is the CEO of Lorraine Travel, LLC, one of the largest privately-owned travel management companies in Florida founded in 1948. With over 34 years of experience, Greg's specialties are in corporate travel management, sales and marketing, contract negotiations, strategic partnerships, and luxury hotel sales. Greg holds a BS in Marketing from Florida State University. Greg has also created WhataHotel!, a website offering exclusive perks on hotel bookings, and CabinMate, an app that matches single cruise travelers with potential cabin matches "in the same boat" to avoid traveling solo on a cruise. This article has been viewed 149,580 times.

Calculating your travel costs can help you plan and organize your trip, and though it may seem difficult or confusing, it’s actually pretty easy to do. Look into the cost of lodging, vehicle rentals, fuel costs, flight costs, and any other expenses you may incur. Gather all of your costs together and keep them organized so you can plan for expenses and calculate your costs. You can also use a formula to figure out your fuel costs if you’re driving to your destination.

Calculating Your Travel Budget

• Use a spreadsheet to organize costs, make plans, and keep a checklist of items.
• Write down any expenses that you make or plan to make in the document.

• You can also estimate your budget based on other round trip ticket prices. For example, if you’re in the US, you could calculate round trip tickets across the country at around $500.
• Look for roundtrip ticket deals that bundle your flights together.
• Compare rates of round trip flights online so you can find the most affordable option.

• For example, if a rental company charges $50 a day, and you need to rent a vehicle for 3 days, then you’ll need to budget at least $150 for rental costs.
• If you’re traveling far, choose the vehicle with the best mileage so you can save on fuel costs.

• Search online to determine the type of travel you’ll use.
• Find out the costs of using the transportation, whether it’s a rental fee or a ticket price, and estimate how much you’ll need to budget for it. For example, if you plan to take a ferry to visit a remote island at least 4 times, and the ticket prices are $5 per trip, then you can budget $20 for ferry tickets.
• If you’re unsure of how to arrange for transportation at your destination, contact a travel agency and ask them to assist you. You’ll have to pay them for their services, but they’ll be able to fully assist you!

• For instance, if you plan to stay at a hotel that costs $100 a night, and you plan to stay for 5 days, then you’ll need to budget $500 to stay there for the duration.
• Calculate your total lodging costs by adding together the total amounts of each place you plan to stay.
• You can find rental rates for many hotels on their website.

• Check to see if there are any restaurants that you plan to visit so you can adjust your food costs based on the prices of the restaurant.
• If you plan to eat on the airplane, contact the airline to find out the cost of meals.

Tip: A good rule of thumb is to figure about $20 of food costs per person for a full day of traveling.

• Try to think of any miscellaneous costs that you may have such as toll roads or baggage fees.

Budgeting Fuel Costs

• Put together all of the driving trips you plan to take to get a total traveling distance.

• For example, if you’re going to Kansas, you plan to drive a total of about 200 miles (320 km), and your rental car gets about 20 miles (32 km) per gallon of fuel, then you’ll need to purchase a total of about 10 gallons (38 L) of fuel in order to get around.

• For instance, if you need about 10 gallons (38 L) of fuel to travel around and the cost of fuel is about $3.00 per gallon, then you’ll need to spend about $30.00 on fuel.

Tip: If you’re traveling for business or you plan to be reimbursed for your expenses, keep your receipts so you can be reimbursed and calculate your mileage for tax purposes.

Expert Q&A

You Might Also Like

• ↑ https://www.businessinsider.com/budget-spreadsheet-advice-2018-4
• ↑ https://familytravelsonabudget.com/budget/how-to-estimate-travel-expenses/
• ↑ https://travel-made-simple.com/how-to-make-a-travel-budget/

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• Travel Tips

How To Calculate Trip Costs Per Person

Published: December 5, 2023

Modified: December 28, 2023

by Genia Binder

• Budget Travel
• Travel Essentials & Accessories

Introduction

Planning a trip can be an exciting adventure, but it’s important to budget and calculate the costs ahead of time to avoid any financial surprises. By estimating the trip costs per person, you can ensure that you have a clear understanding of how much you need to save and allocate for your travel expenses.

Whether you’re planning a weekend getaway or a month-long expedition, calculating trip costs per person can help you make informed decisions and manage your finances accordingly. This comprehensive guide will walk you through the step-by-step process of determining and estimating all the different expenses involved in your trip, from transportation to accommodations, meals, activities, and more.

Keep in mind that the actual costs can vary depending on the destination, time of year, travel preferences, and personal choices. However, by following the steps outlined in this guide, you’ll have a solid foundation to start planning your trip and budgeting effectively.

So, grab a pen and paper or fire up a spreadsheet, because it’s time to dig into the details and discover how to calculate trip costs per person!

Step 1: Determine the Transportation Costs

The first step in calculating trip costs per person is to determine the transportation expenses. This includes the cost of getting to your destination and any local transportation during your stay.

If you’re traveling by air, start by researching flight options and comparing prices from different airlines. Consider booking in advance or during off-peak seasons to secure cheaper fares. Don’t forget to factor in additional costs such as baggage fees and transportation to and from the airport.

If you’re traveling by train or bus, check the prices for tickets and any applicable discounts. In some cases, taking a scenic train ride or a long-distance bus can be both affordable and enjoyable.

Once you’ve determined your mode of transportation to your destination, consider any local transportation expenses. This can include taxi fares, public transportation passes, rental cars, or rideshare services. Research and estimate the costs based on your planned activities and destinations within the area.

Remember to check for any discount cards or special deals that can help you save on transportation costs. Some cities offer bundled passes that give you unlimited access to various forms of transportation for a set period. Take advantage of these offers to save money while getting around.

Be sure to keep track of all your transportation expenses, including fuel costs, parking fees, tolls, and any other relevant expenses. This will help you have a clear overview of your spending in this category when calculating the total trip costs per person.

Step 2: Calculate Accommodation Expenses

Accommodation expenses can make up a substantial portion of your trip costs, so it’s crucial to calculate them accurately. There are various options available, ranging from budget-friendly hostels to luxury hotels and vacation rentals.

Start by researching different accommodation options in your destination. Consider factors such as location, amenities, and reviews to find the best fit for your travel needs and budget. Websites and apps like Airbnb, Booking.com, and TripAdvisor can be valuable resources for comparing prices and reading customer feedback.

Once you’ve narrowed down your choices, determine the cost per night for each option. Take into account any additional fees, taxes, and charges that may apply. Some accommodations include breakfast or other perks, so factor those into your calculations as well.

If you’re traveling with a group, consider sharing a larger accommodation such as a vacation rental or an apartment. This can help split the costs and save money. Alternatively, staying in hostels or guesthouses can be a more affordable option, especially for solo travelers.

It’s also important to consider the duration of your stay when calculating accommodation expenses. Multiply the cost per night by the number of nights you’ll be staying to get the total cost for your duration.

Keep in mind that prices may vary depending on the time of year and demand. Consider traveling during off-peak seasons or look for last-minute deals to secure lower rates. Additionally, booking accommodation in advance can often result in better prices.

Don’t forget to include any refundable deposits or reservation fees in your calculation. These expenses may not be included in the initial cost but will need to be accounted for when determining your total trip costs per person.

By accurately calculating accommodation expenses, you can ensure that you have a realistic understanding of how much you’ll be spending on where you rest your head during your trip.

Step 3: Estimate Meals and Dining Costs

Food is an essential part of any trip, and estimating meals and dining costs can help you budget accordingly. It’s important to consider the number of meals you’ll be eating out, the type of dining experiences you desire, and any dietary restrictions or preferences.

Start by researching typical food prices in your destination. Look for information on average restaurant prices or the cost of groceries if you plan on cooking your meals. Travel guides, food blogs, and online resources can be great references for estimating meal costs.

If you’re planning to eat out for every meal, consider the type of restaurants you’d like to visit. Fine dining establishments tend to be more expensive, while local eateries and street food stalls can offer more affordable options. Don’t forget to include beverages, snacks, and tips in your estimation.

If you prefer to cook some of your meals, factor in the cost of groceries. Research local markets or supermarkets to get an idea of prices for ingredients or pre-packaged meals. Keep in mind that cooking your meals can often be more budget-friendly and can also provide a chance to experience the local cuisine in a different way.

Be mindful of any special dining experiences or activities you plan to partake in, such as dining at a renowned restaurant or taking a food tour. These experiences can be memorable but may also come with higher price tags. Include these costs in your estimation to have a comprehensive overview of your dining expenses.

Remember to account for any additional costs such as snacks, drinks, and tips throughout the day. This will give you a more accurate representation of your overall dining expenses.

It’s also helpful to have a contingency budget for unexpected meals or food-related expenses. This can account for instances where you may want to try a new restaurant, indulge in a special treat, or have to eat out due to unforeseen circumstances.

By estimating meals and dining costs, you’ll have a clearer understanding of how much you’ll be spending on food during your trip and can plan accordingly.

Step 4: Consider Entertainment and Activities Expenses

When planning a trip, it’s essential to consider the entertainment and activities you want to participate in. Whether it’s visiting museums and landmarks, going on guided tours, or enjoying outdoor adventures, estimating these expenses can help you budget effectively.

Start by researching the various attractions and activities available at your destination. Look for entrance fees, ticket prices, and any discounts or packages that may be available. Some museums and attractions offer discounted rates for students, seniors, or specific time slots, so be sure to take advantage of these options to save money.

Consider the type and frequency of activities you plan to engage in during your trip. If you’re a thrill-seeker and enjoy adrenaline-pumping adventures, such as ziplining or skydiving, factor in the costs for these experiences. On the other hand, if you’re more interested in cultural activities like museum visits or guided city tours, research the fees associated with those.

Don’t forget to account for any equipment rental or additional costs associated with certain activities. For example, if you’re planning to go snorkeling, consider the cost of renting snorkeling gear and any necessary permits or guide fees.

It’s also important to have a balance between paid activities and free or low-cost options. Many destinations offer parks, walking tours, or local markets that can provide enjoyable experiences at little to no cost. Incorporate these options into your itinerary to help keep your overall entertainment expenses in check.

Take into account any transportation costs associated with getting to and from your chosen activities. If you’re relying on public transportation or taxis, factor in the fares. Alternatively, if you plan on renting a car or using rideshare services, include these costs in your calculations.

By estimating entertainment and activities expenses, you’ll have a better understanding of how much you’ll need to allocate for these experiences and can plan your itinerary accordingly.

Step 5: Account for Miscellaneous Expenses

While calculating trip costs, it’s important not to overlook miscellaneous expenses that may be incurred during your journey. These expenses can vary depending on your destination and personal preferences, so it’s crucial to consider them when creating your budget.

One common miscellaneous expense is souvenirs and shopping. If you like to bring back mementos or gifts from your travels, factor in an estimated amount for these purchases. Keep in mind that prices and availability of souvenirs can vary, so it’s a good idea to research typical prices or set a budget to avoid overspending.

Another aspect to consider is travel insurance. While it may not be mandatory, having travel insurance can provide peace of mind and financial protection in case of unexpected events such as trip cancellations, medical emergencies, or lost luggage. Research the costs associated with travel insurance and decide if it’s a necessary expense for your trip.

Additionally, miscellaneous expenses can include visa fees, travel vaccinations, and travel accessories. Depending on your destination, you may need to apply for a visa or get specific vaccinations. Research the requirements and associated costs to include them in your overall budget.

It’s also a good idea to set aside some funds for unexpected expenses or emergencies that may arise during your trip. This can include things like late-night transportation, unforeseen medical costs, or sudden changes in plans. Having a contingency budget can help alleviate stress and ensure that you’re prepared for any unforeseen circumstances.

Lastly, be sure to account for any bank or credit card fees that may be incurred when using your cards abroad. Some banks charge foreign transaction fees or ATM withdrawal fees, so it’s important to factor these into your calculations. Research options like prepaid travel cards that may offer lower fees or consider notifying your bank ahead of time to minimize any inconveniences.

By accounting for miscellaneous expenses, you can budget more effectively and have the peace of mind knowing that you’ve considered all possible costs during your trip.

Step 6: Determine the Total Trip Costs per Person

Now that you’ve estimated all the different expenses involved in your trip, it’s time to calculate the total trip costs per person. This step will give you a comprehensive overview of how much you can expect to spend during your journey.

Add up all the expenses you estimated in the previous steps. This includes transportation costs, accommodation expenses, meals and dining costs, entertainment and activities expenses, as well as any miscellaneous expenses. Use a spreadsheet or a calculator to ensure accuracy in your calculations.

Once you have the total amount for each category, add them all together to get the grand total of your estimated trip costs per person. This will give you a clear understanding of how much money you’ll need to budget for your entire trip.

Keep in mind that this estimated total doesn’t account for any unforeseen expenses or last-minute changes in your itinerary. It’s always a good idea to have a buffer or contingency fund for additional costs that may arise during your trip.

Now that you have a total trip cost per person, you can compare it to your budget and make any necessary adjustments. If the estimated costs exceed your budget, consider looking for areas where you can cut back or find more affordable alternatives.

On the other hand, if the estimated costs are well within your budget, you may have some room for flexibility to splurge on certain aspects of your trip or allocate the extra funds for other travel-related expenses.

Remember that these estimates are based on research and general pricing. Actual costs can vary depending on factors such as your travel style, preferences, the time of year, and the destination itself. However, by calculating the total trip costs per person, you’ll have a solid starting point for budgeting and planning your journey.

By determining the total trip costs per person, you can have a clear picture of how much you should save and allocate for your travel adventure. This will help you make informed decisions and ensure that you’re financially prepared for an amazing and memorable trip.

Calculating trip costs per person is an essential step in planning a successful and budget-friendly adventure. By estimating expenses for transportation, accommodation, meals, entertainment, and miscellaneous items, you can have a clear understanding of how much you need to save and allocate for your trip.

Throughout this guide, we’ve walked you through each step of the process, providing tips and insights to help you make accurate estimations. Remember that the actual costs may vary depending on various factors, so it’s important to conduct thorough research specific to your destination and travel preferences.

By considering transportation costs, you can find the best deals on flights, trains, or buses and plan for any local transportation needs. Estimating accommodation expenses allows you to find the right balance between comfort, location, and affordability. Calculating meals and dining costs helps you budget for enjoyable dining experiences while still being mindful of your spending.

Accounting for entertainment and activities expenses ensures that you can participate in the experiences and attractions you desire without breaking the bank. Lastly, considering miscellaneous expenses, such as souvenirs, travel insurance, and unexpected costs, helps you prepare for any unforeseen circumstances during your trip.

Once you’ve estimated all the different expenses, determining the total trip costs per person provides you with a comprehensive overview of your budget. It allows you to compare it with your allocated funds, make adjustments if necessary, and have a clear understanding of what to expect financially.

Remember to be flexible and adaptable during your trip. Unexpected costs may arise, and it’s important to have a contingency fund for emergencies or spontaneous opportunities. Additionally, always be on the lookout for deals, discounts, and alternative options to save money without compromising on the quality of your experience.

With careful planning and an accurate estimation of trip costs per person, you can embark on your journey with confidence, knowing that you’ve done your homework and prepared yourself financially. Now, go forth and explore the world!

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• IRS Publication showing Standard Mileage Rates at irs.gov - You might consider using the standard mileage rate if you are estimating the cost of driving.
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5 Things to Consider When Costing and Pricing a Tour

One of the key factors for success in the tourism industry is the right tour costing and pricing. Set the price too high and people won’t buy. Set it too low, and you’ll go out of business .

To ensure that consumers purchase your tours and partners promote them, your prices must be consistent, accurate, and competitive.

If you are developing a new vacation package, have you considered listing your existing tour offer on various distribution channels? Or perhaps attract another type of travelers?

• The Best Distribution Channels in Travel and Tourism

The cost and price of your products are connected with the decisions you make in the early stages of product development.

This article will help you determine the individual elements that make up the cost and price of your products. Read on and learn how to better costing and pricing a tour.

What you should consider when costing and pricing a tour

Finding an optimal price for your travel products involves researching, doing some math and a little bit of trial and error .

Below you can find what is necessary for a tour operator to get as close as possible to the ideal price of a tour.

Define your pricing objective

The pricing objective is the goal you want to achieve with your pricing strategy. There are multiple pricing objectives, some of the most common are:

• Premium pricing — charging a high, rarely discounted price to preserve the status of your brand.
• Differentiation — thinking of price as one of the differentiation factors of your brand. For instance, you could aim to be the best budget travel company in New York.
• Closing sales — closing as many sales as possible, which often implicates negotiations and discounts.
• Price leadership — setting a lower price than the competition.
• Price discrimination — charging a high price to customers who are willing to pay more while still selling to price-sensitive customers. For example, by offering coupons that are valid only on Thursdays, you may attract price-sensitive travelers while travelers who are willing to pay more will travel at their convenience.

Take your time to choose the right price objective for your business. You should pick the one that is in accordance with your marketing, financial, strategic and product goals.

• How to Profit from a Discount Strategy for Tours and Activities

Remember, business and market conditions change over time, and may your price objective as well. Review it when you feel it’s necessary, and don’t be afraid to change it according to a future business scenario.

Determine the demand

The demand has an important role in tour costing and pricing

According to Investopedia :

Demand is an economic principle referring to a consumer’s desire to purchase goods and services and willingness to pay a price for a specific good or service.

Demand in the tours and activities sector means how many tourists would book your tour for a determined price.

Other factors that have a direct impact on the demand for your experiences are:

• The degree of competition in your market
• How unique is your product
• The quality of the overall experience

To estimate the demand for your product, you can perform surveys, price experiments, and statistical analyses. Creating your ideal customer persona will also help you measure the size of your market.

• Get to Know the Ideal Customer for Your Tour Business

Calculating demand may be a complex task, so it’s a good idea to hire a specialized company to handle it for you.

Estimate your costs

Costing an experience is different than costing a good.

For the first one, you are essentially selling a service . Of course, your offer may include add-ons that are goods. But pricing those items is not the objective here.

To price an experience you should consider the many expenses needed to keep your business running. From energy bills to organizing, distributing, selling, and leading a tour.

Your final price should be able to cover all the expenses directly related to the tour, and also a fraction of the expenses that will occur despite the tour. Those are the direct and indirect costs respectively.

Some of the expenses connected to a tour operator business are:

• Maintenance of the equipment used during the tour/activity
• The salary of tour guides, sales personnel, customer service, etc.
• Training courses you will offer to your staff
• The commission for distributing your tours — depends on your chosen channel (business partners, direct bookings, Online Travel Agencies, etc.)
• Internet, mobile phone, energy, rent, and other bills
• Government taxes according to the country you operate
• Your monthly investment in marketing

The list of expenses goes on. But you should know all of them to better costing and pricing tour tours.

For that reason, don’t hesitate in asking for help from a professional accountant. Setting the correct cost will save you a lot of money.

Analyze your competition

Tour operators should benchmark their prices against competitors to establish a reference price.

A reference price is a price that a traveler considers fair to pay for your tour in comparison to competitors’ tours.

When benchmarking the competition you should note the differences between the experience you are offering and the ones your competitors are offering.

What are their differentials? What is their price? Which channels do they use to distribute their tours? Who is the market leader? What are their payment conditions?

Each detail matters. By understanding your competition it will be easier to see your own strengths and weaknesses, and what is considered a fair price for your tours in the eyes of your customers.

Select a pricing method

Unfortunately, there isn’t an ultimate formula for tour costing and pricing. Although would be great just to add the inputs, set the parameters and… voilà! Here you go the right price for your experience.

As I said at the beginning of this article, finding the price that works better for your business is more or less a trial and error journey.

The good news is that you can use one of the methods I’ll describe below as the starting point for your journey.

Cost-oriented pricing

This method involves calculating the cost of a tour and then adding a percentage markup to determine the final price. That’s the easiest way to calculate what a tour should be priced at.

There are essentially five ways that you can do that:

• Cost-plus pricing involves adding a certain percentage to the cost to fix the price. For example, if the cost of a wine experience is $150 per person and the marketer expects 12% profit on costs, then the selling price will be $168. The difference between the selling price and the cost ($18) is the profit.
• Mark-up pricing is a variation of cost pricing where tour operators increase the cost of a tour before offering a significant discount. That way, travelers feel like they are getting a deal and travel companies can get more profits. Mark-ups are calculated as a percentage of the selling price and not as a percentage of the cost price.
• Mark-down pricing means that you offer your products at a discounted rate in order to increase the number of bookings you receive.
• Break-even pricing covers all the relevant fixed and variable costs. The sales revenue equals the cost of sold tour and vacation packages. There is neither profit nor loss.
• Target return pricing is the pricing method where a tour operator sets prices to achieve a certain level of return on investment (ROI).

Market-oriented pricing

When using this method you will set a final price based on the current market conditions.

This means you should know very well the market that you are operating including your competitors, demand, etc.

This method fits well with companies that offer products with a high intangible value . That’s the case for tour operators.

Each experience is unique and customers will perceive a higher value as more memorable the experience is.

In a similar way to costing oriented pricing, there are different techniques to find a final price based on the market:

• Perceived value pricing considers perceived value as the primary factor for fixing prices, and the costs as a secondary factor. If the customer perceives a higher value, then the price fixed will be high, otherwise, it should be lowered.
• Going-rate pricing sets the price by major competitors. If a major competitor changes their price, then the smaller travel companies may also change their price, irrespective of their costs or demand.
• Customer segment pricing : Here different customer groups are charged different prices for the same tour depending on the size of group bookings, payment terms, and so on.
• Time pricing : Here different prices are charged for the same tour at different departures or season. It includes off-peak pricing, where low prices are charged during low-demand tunings or season.
• Area pricing : Here different prices are charged for the same tour in different market areas. For instance, a travel company may charge a lower price in a new market to attract travelers.

If you want to dive deeper into the matter, the book Pricing Done Right is a good start.

Calculating the tour costing and pricing is essential for all tour operators and it’s something that should be done in the early stages of your business.

Finding the right prices for your products will prevent future losses. If you are in the market for a while, consider checking your pricing objectives and updating your market research.

That is something you should do once in a while to make sure your prices are competitive and that you are receiving what is fair for your tours.

If you found this article useful, download our guide The Best Way to Price Tour and Vacation Packages .

ORIOLY on August 18, 2021

by Felipe Fonseca

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Low Budget Digital Marketing Strategies for Tour Operators

In this ebook you will learn strategies to boost your digital marketing efforts, and the best part, at a low and even zero cost for your business.

The Ultimate Guide to Mastering Trip Advisor

TripAdvisor is an excellent tool to sell tours and activities online and this guide will teach everything you need to know to master it.

A Simple Guide on How to Sell Tours With Facebook

Zuckerberg’s platform is by far the most popular among all social media. So why not selling tours and activities with Facebook help?

Comprehensive Guide on Digital Marketing in Tourism for 2021

Online marketing is a new thing and it changes fast, for that reason we made this eBook where we compiled the latest online marketing trends in tourism!

Other resources

Live Virtual Tours: Everything You Need

5 Channel Ideas to Sell your Tours

How to start a food tour business, related articles.

Unlocking Global Reach: The Ultimate Guide to OTAs for Tour Operators

Explore key strategies for tour providers to partner with OTAs like GetYourGuide and Viator, enhancing visibility and bookings.

New year, new Orioly version! 

Discover the latest Orioly update: simplified departure management, customizable widgets and multilingual bookings. Improve efficiency in tour and activity management. Follow our blog for more!

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Attending travel trade shows is great for expanding your network, connecting with partners, and meeting potential customers.

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Moscow Travel Guide: Best Things to Do + More [2023]

· everything to know about visiting moscow, including the best things to do and how to get around. ·.

Moscow is Russia’s vibrant capital city, and it also happens to be the largest city in all of Europe. The city’s long and infamous history makes it one of the most unique places we have ever visited.

The architecture ranges from centuries-old palaces to uniform, gray concrete buildings. The people range from cold and private to warm and welcoming. Moscow is a city is strong juxtapositions, and we learned a lot during our time there.

This post will break down all you need to know about visiting Moscow, including the best things to do, how to get there, how to get around, and more.

The Best Things to Do in Moscow

1. explore the red square.

The Red Square is the heart of Moscow. Most of the city’s top attractions can be found here, including just about everything on this list. The Kremlin, St. Basil’s Cathedral, and Lenin’s Mausoleum are all located here, and the State Historical Museum and GUM are not far from here, either.

The Red Square is a common home for parades, protests, and seasonal celebrations. There are massive Christmas celebrations here, with food vendors and carnival rides set up in numbers.

2. Check Out the Ziferblat

The Ziferblat is a café in Moscow that is unlike any café we have ever been to. While most cafes charge you for your drinks and food, the Ziferblat charges you for your time.

Upon arrival, you are given a clock. When you leave, the barista calculates how much time you spent in the café and charges you accordingly. This concept was created to help visitors to be more intentional with their time, and the cafe itself is incredibly charming.

For a detailed look at everything you need to know before you visit, make sure you read my post about visiting the Ziferblat Cafe in Moscow .

3. Marvel at St. Basil’s Cathedral

St. Basil’s Cathedral is one of the most iconic churches in the world, and it was the single thing we were most excited to see while in Moscow. Built almost 500 years ago, St. Basil’s Cathedral is recognized by its colorful domes and whimsical style. The church is of the Russian Orthodox faith, and the inside is just as wondrous as the outside.

St. Basil’s Cathedral is located on the edge of the Red Square, making it incredibly convenient to visit. Entrance for non-worshippers costs 800 rubles, and tickets can be bought at the church

4. Explore the Kremlin

The Kremlin is the largest active fortress in Europe, and it is the site of most of Russia’s government affairs. In addition to government buildings, the Kremlin Complex is filled with courtyards, towers, and museums that are open to the public. If you have the time, you could spend a couple of days fully exploring all that there is to see in the Kremlin.

5. Walk Through Lenin’s Mausoleum

Vladimir Lenin is one of the most important figures in Russian history, and his body is located perfectly embalmed in a mausoleum in the Red Square. The Mausoleum is open to the public to visit, and as long as you are willing to go through a few security checks, it is easily one of the best things to do in Moscow. Its convenient location in the Red Square makes it a can’t miss attraction.

There is absolutely no photography allowed inside the Mausoleum. Do not test this rule.

6. Wander Along Arbat Street

The Arbat is a very popular street in Moscow that is lined with stores, cafes, and other touristy attractions. It is one of the oldest streets in the city, dating back to the 1400s. This street is both quaint and trendy, and there are many walking tours that introduce tourists to the neighborhood’s wonders and highlights.

7. Catch a Show at the Bolshoi Theatre

As a lover of the arts, it is hard to think of Moscow and not think of ballet. Russia has always been a top dog in the world of fine arts, and Bolshoi Theater is one of the best places to catch a performance. We were lucky enough to attend an Opera here, and it is a venue that you don’t want to miss out on if you enjoy opera, ballet, or orchestral performances.

8. Visit the State Historical Museum

The State Historical Museum is one of the most respected museums in Moscow. Despite its name, it is not really focused on the history of Russia as a nation. Rather, it contains a collection of artifacts from all throughout Russia’s history.

The museum’s collection is very broad in nature. It houses some items from indigenous tribes that used to occupy the region, pieces collected by the Romanov family, and more.

9. Wander Around GUM

GUM is an absolutely massive mall within walking distance of the Red Square. It isn’t just the size that draws visitors here; it’s the sense of luxury. The mall is so beautiful inside, much like the metro stations.

While visiting a mall might not sound like it belongs on a bucket list, this mall does. You will not want to miss out on visiting GUM while in Moscow.

10. Admire the Cathedral of Christ the Saviour

While St. Basil’s Cathedral is the most iconic church in Moscow, it isn’t the only one. The Cathedral of Christ the Saviour is absolutely stunning, with massive golden domes. It is the tallest Orthodox church in the world, and it is the seat of the Orthodox Patriarch of Moscow.

It is located just about a mile from the Red Square, just south of the Kremlin Complex. You can walk to it from the Red Square in about 20 minutes.

How to Get to Moscow

Flying to moscow.

Moscow has three major international airports: Sheremetyevo (SVO) , Domodedovo (DMO) , and Vnukovo (VKO) . All three of them are directly connected to downtown Moscow by the Aeroexpress trains, which leave every 30 minutes throughout the day. By Aeroexpress train, you can expect to get to the city center in 25-45 minutes depending on the airport that you fly into.

Sheremetyevo is the biggest and busiest of the three airports, and it is the one you are most likely to fly into – especially if you are coming from outside of Europe or the Caucus region. We flew into Sheremetyevo on a direct flight from New York City.

I usually provide backup airport options, because flying right into the city isn’t always the cheapest way to get where you’re going. Unfortunately, when it comes to Moscow, don’t really have a choice other than to fly right into Moscow. It is a very remote city, and it is usually the cheapest place to fly into in Russia as a whole.

Since Sheremetyevo is so busy, you will probably find a great flight option anyway. I wrote in  my post about finding cheap flights  that using hub airports will lead to more affordable airfare, and the same logic applies here. Even though Russia’s national airline, Aeroflot, is no longer a member of the SkyTeam Alliance, Moscow is still a major hub connecting passengers from all over the world.

READ OUR CHEAT SHEET

Train or Bus to Moscow

Trains and buses are one of the most popular ways to get around Europe. However, they’re of very little use when you’re trying to get to Moscow.

Moscow is hundreds of miles from the nearest major cities. The only major European city that can even be reached within 8 hours on the ground is St. Petersburg, and even the Baltic capitals of Riga, Vilnius, and Tallinn are over 12 hours away.

If you want to get to Moscow, the best option is almost always to fly. While the train routes to Moscow are scenic, they simply take forever.

How to Get Around Moscow

METRO | TROLLEYS | TRAMS | BUSES

Moscow has one of the most memorable metro systems in the world. Its metro lines are very deep underground, and the stations are absolutely stunning. Each station has its own unique style, but all of them contain escalators that seem to go on forever.

The system was built in an effort to showcase the power of the Soviet Union and its bright future. The plans were a form of propaganda, but they resulted in what is still one of the most visually appealing subway systems on earth.

Moscow’s metro system isn’t just pretty. It is also very useful and accessible. The system has 17 lines that connect the city and its surrounding area.

But wait; there’s more!

The Moscow metro system is also incredibly affordable, with each ride costing less than a dollar. The metro is by far the best way to get around Moscow, as it is almost impossible to beat the connection times and the low cost to ride.

Tickets can be bought at electronic, English-speaking kiosks in stations, or directly from ticket counters at certain larger stations. There are also day passes available, which are a very solid option if you plan on riding the metro several times per day.

The metro is by far the best way to get around Moscow.

In addition to the metro system, Moscow also has a network of buses, trams, and trolleys. This system is nowhere near as convenient or well-connected as the metro, though, and is likely of little use to you during your trip. There is no Uber in Moscow, but a similar app named Yandex is available if you need a ride in a pinch.

How Many Days Do You Need in Moscow?

Moscow is the biggest city in all of Europe, and it is absolutely loaded with things to do. You could spend weeks in Moscow and still find new things to do. Of course, most travelers don’t have that kind of time to spend in one place!

I recommend spending no less than three full days in Moscow, and ideally closer to five or seven.

Moscow is very spread out, and it can take some time to get from one major point to another. There are also so many places that are nice to just sit back and relax, which is hard to do when you’re in a hurry trying to cram activities into just a few days.

If you only have a week to visit Russia, I’d advise spending all of the time in one city. If you decide to split your time between Moscow and St. Petersburg, I recommend not trying to squeeze in any day trips beyond those two cities.

When Is the Best Time of the Year to Visit Moscow?

There are two different ways to approach this question. Personally, I think the best time to visit Moscow is around Christmas and New Year’s Day. While the weather will be absolutely freezing, Moscow is a surreal winter wonderland in December and January.

We were in Moscow right before Christmas. While it was very cold, you can always bundle up. Exploring the Christmas markets and pop-up ice skating rinks throughout Moscow is one of my favorite memories from anywhere I’ve traveled, and I dream of going back to do it again.

If you aren’t fond of the cold, Moscow is beautiful in the summer. It tends to get pretty cold in the shoulder seasons, so if you want warm weather, you should plan to visit in the summer. Moscow actually gets pretty warm in July and August, and there are a bunch of fantastic places to soak up the sun within the city.

The best time to visit Moscow is either around Christmas or from late May to August.

Is Moscow Safe to Visit?

While Moscow is a truly wonderful city, there’s no denying that visiting Russia comes with risks. As the country is run by an infamous communist dictator, concerns about visiting are valid. While we didn’t experience any sort of threat or negative treatment during our time in Moscow, we visited in a peaceful time.

In our experience, Russia doesn’t seem to detain normal Americans or Westerners to use as pawns. As a regular person, as long as you don’t commit any crimes, there is a slim chance you will run into any issues. However, Russia will not hesitate to enforce its laws against foreigners, and illegal behaviors will likely land you in a very compromising position.

Russia will not hesitate to enforce its laws against foreigners, and illegal behaviors will likely land you in a very compromising position.

To make matters worse, Russia has a bad reputation for gang violence. While the Russian mafia has very little interest in normal Western tourists, they won’t hesitate to pick a fight with anyone who ventures into their sphere of influence. If you seek out illegal substances or activities, you could be a target of the mafia.

If you seek out illegal substances or activities, you could be a target of the mafia.

Finally, since Russia’s invasion of Ukraine, things are all very different. Russia is currently at war, and there are battles raging within 8 hours of Moscow. While it is still relatively safe to visit, that could change at any time as the war with Ukraine continues.

Is Moscow Worth Visiting?

Without a doubt, Moscow is worth visiting. It is one of the most unique major cities we have ever visited, and we hope to make it back one day. The Russian Orthodox churches are stunning, the city’s history is unlike any other, and the food is to die for.

While many visitors prefer St. Petersburg to Moscow, I think Moscow deserves a lot of hype of its own. Moscow is the beating heart of Russian culture and history, and it’s a place I highly recommend checking out if you have the chance.

That’s all we have for you about Moscow! I hope this post was helpful as you plan your trip to Russia’s capital.

Have you been to Moscow? Or is this your first time visiting? Comment below if you have anything to add to our travel guide!

Hi, I'm Greg. I'm an avid traveler who has traveled to over 50 countries all around the world with my wife and kids. I've lived in Italy, Mexico, China, and the United States, and I dream of moving abroad again in the future. With this blog, I provide my audience with detailed destination guides to my favorite places and pro-tips to make travel as stress-free as possible.

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Home > The Best 2 Week Russia Itinerary: What To See & Do In Russia

The Best 2 Week Russia Itinerary: What To See & Do In Russia

Written by our local expert SJ

Sarah-Jane has lived in Croatia for 10+ years. SJ, as she is known, has been traveling the Balkans & beyond since 2000. She now shares her passion for traveling with her husband & kids.

Written by Campbell & Alya of  Stingy Nomads. They’ve traveled together to over 30 countries globally, including Africa, Latin America, Asia & Europe.

For many travelers visiting Russia is an adventure on its own ; with huge countries like Russia, it’s often difficult to decide where to go, how to move around. This two-week Russia itinerary allows you to visit both must-see places and more off-the-beaten paths destinations in Russia.

Skip Ahead To My Advice Here!

Best Ways To Move Around Russia

Russia is a vast country for long-distance travel . We’d suggest flying, but budget airline options are quite limited in Russia – so be prepared to shell out some serious Russian Ruble. Also, if you are flying with a local airline, check for their luggage allowance, as it can vary.

For many tourists taking a train in Russia is a must-have experience, especially the Transsiberian or an overnight train from Moscow to St Petersburg . The train system is quite good in general for moving around Russia.

Taking a bus in Russia is also an option, but the costs for a coach are the same as for traveling by train for the same distance and the travel time might be a lot longer and buses, as you know, are much less comfortable.

Renting a car is not very popular for travelers to Russia, as it tends to be a bit of a hassle. There are always lengthy traffic jams, poor road maintenance, and random police inspections. So instead, look to get a private transfer service. 

The Best Two Week Russia Itinerary

Day 1 – 3: st.petersburg.

Russia’s most beautiful and romantic city has a lot to offer, from top world art museums and stunning royal residences to nightlife and shopping.

The best time to visit St.Petersburg is in the summer months of June and July to witness famous White Nights when the city literally doesn’t sleep, and neither do you.

Public transport works quite well in the city with the Metro being the fastest and the easiest way of moving around. One metro trip costs 0,5 Euro. There are hundreds of accommodation options in the city, from hostels to B&Bs and fancy hotels.

St.Petersburg Highlights

• The Hermitage Museum/Winter Palace:  One of the top art museums in the world. It says if you stop at every item (painting, sculpture, or artifact) for 1 second, you’ll need years to finish. In summer, it gets hectic with thousands of people surrounding the main art treasures; Da Vinci, Raphael, Rembrandt’s paintings. Buy your ticket online; it’ll save you a lot of time staying in a long queue outside .
• St. Isaac’s Cathedral: A stunning building crowned with a massive golden dome, inside it’s even more impressive. Not to miss the view from its colonnade, especially at night time.
• Church Of The Savior On Spilled Blood : Probably the most famous and photographed building in the city. Built in the traditional Russian style with many, very similar to the famous St.Basil cathedral on the Red Square in Moscow . Do yourself a favor and go inside; you won’t be disappointed; the interior is impressive, richly decorated in gold, with many fresque paintings.
• The Russian Museum: A great collection of Russian art from old icons to modern painting.
• The Mariinsky Theatre: The main city theatre has three stages; the original one (Old Stage), the Concert Hall, and the Second (modern) stage. All three give performances; ballet, opera, Philharmonic orchestra almost every day.
• Peterhof:  The fountain residence and ex-summer royal residence built as a repetition of Versaille. An impressive palace with golden, hundreds of small and big fountains, a beautiful park, it’s a must-visit place. If you travel with children, they will enjoy a visit there are many joke fountains where they can get soaking wet. Just be sure to bring extra clothes and a towel with you.
• The Catherine Palace and Park:  Another ex-royal summer residence in the southern suburb of St.Petersburg. Catherine Palace is probably the most beautiful palace in the city. The main highlights are the famous restored Amber Room and the Grand Hall.

• White Nights and Drawing Bridges:  These two are strongly associated with each other. White Nights is a fascinating phenomenon when the daylight is basically 24 hours. The shortest night, June 21, in St.Petersburg is less than 2 hours, but in fact , it never gets really dark. Summer is navigation season in the city, the Neva river gets quite busy, but it starts only at night when all the bridges are closed for traffic. The show of opening bridges begins with music and lights between 1 am, and 2 am; thousands of people, locals, and tourists watch it every day.
• St.Petersburg Metro:  Named one of the most beautiful metro systems in the world, and it deserves two hours of your time to explore. The most beautiful metro stations; Admiralteiskaya (the second deepest metro station in the world, 102m), Avtovo, Bukharestskaya, Kirovsky Zavod, Mezhdunarodnaya.

Day 4: Veliky Novgorod

Distance from St.Petersburg 195km takes 2h50min to get here by train.

Located between St.Petersburg and Moscow, the oldest Russian city, founded in 859, is definitely worthy of a day stop, especially for those who like history.

Veliky Novgorod is not a usual stop on any Russia itinerary, but it has many old churches and monasteries . The city is relatively small you can move on foot between the main attractions. To get from the train station take a bus, there is a bus stop in front of it.

You’ll notice that everything here is cheaper than in the capital cities; food, accommodation, souvenirs , and entrance fees. There are three of four hostels and quite a few hotels, both budget, and luxury , in the city.

Veliky Novgorod Highlights

• Novgorod Kremlin (Detinets):  The oldest Kremlin in Russia.
• St.Sophia Cathedral
• Yuriev Monastery
• The Millenium of Russia Monument
• Vitoslavlitsy Museum Of Wooden Architecture

Day 5 – 7: Moscow

Distance from Novgorod 537km takes 8 hours to arrive by night train.

Crazy and bustling Russian capital city is a strange mix of everything; old-style Russian churches neighboring with skyscrapers of Moscow City. Moscow is famous for the terrible traffic; the Metro is the best way to move around the city , it’s cheap, 0,6 Euro per trip, and fast in the rush hours it gets hectic.

There are many hostels, B&Bs and hotels in the city for any budget , the most important thing is to find a place in the city center, or as close to it as possible otherwise you risk spending quite a lot of time commuting.

Moscow Highlights

Like any capital city, there are many things to do and places to see , to explore Moscow you’ll need a lot of time, but you’ll be able to visit its highlights in three days.

• Moscow Kremlin:  The most iconic building in Russia and one of the most famous in the world. The complex is big with a lot to see; Armoury museum, Diamond Fund, the Grand Kremlin Palace, Patriarch Palace, Ivan the Great Bell Tower, Assumption Cathedral, and more.
• Red Square:  Its name doesn’t come from the color as many people think; in old Russian, “red” (Rus. “Krasny”) meant “beautiful.” Most of the central city sights are located on the square. Tip. Come here early morning, at 6 am, and you’ll get the square all to yourself without the crowds.
• St. Basil’s Cathedral: A favorite tourist attraction, its colorful domes and strange, vivid decoration contrast with traditional Russian churches found all over the city. It was built in the 16th century during the reign of Ivan the Terrible. City legend says that the cathedral architects were blinded to make sure they would not be able to build anything similar ever again.
• The Tretyakov Gallery:  The most significant collection of Russian art from to XX century. The building itself is fascinating.
• The Novodevichy Convent and Cemetery: The convent was founded in 1524 by Vasili III; during its history hosted many ladies from the Russian royal family who were forced to take the veil.
• Kolomenskoye:  Located 12km from Moscow, this complex consists of many buildings representing different eras of traditional Russian architecture; the White Column of Kolomenskoye, the Wooden Palace, Church of John the Baptist, Church of Our Lady of Kazan, etc. This trip takes half of a day .
• Moscow Metro: 212 stations with a total route length of 360km; it is the sixth-longest metro system in the world. But it is not just the size that is most impressive – it is also about its beauty.  Some stations look like palaces. The most spectacular stations are Komsomolskaya, Kievskaya, Novoslobodskaya, and Ploshchad’ Revolyutsii. The best time to explore the Moscow metro is Saturday and Sunday morning.

Day 8 – 9: Kazan

Distance from Moscow 825km takes 11 hours to get by night train.

Kazan is very different from St.Petersburg and Moscow, and visiting it will give you a more complete picture of Russia.

The city is becoming a new tourist attraction in Russia; in the last years, its infrastructure was improved significantly with FIFA World Cup games taking place here, the city got a new stadium and even a new metro. However, it’s relatively small and has only ten stations.

Kazan has the largest Muslim population in Russia, an interesting place to come, a unique mix of European and Asian traditions and culture. Due to recent significant sports events, many hostels and budget hotels were recently opened in the city.

Kazan Highlights

• Kazan Kremlin:  Don’t be surprised, there is a Kremlin in every old Russian town. In fact, the Moscow Kremlin is one of the youngest out of all of them, although the most famous one.
• Kul Sharif Mosque:  The biggest mosque in Russia.
• Millenium Park of Kazan
• Epiphany Cathedral and The Bell Tower
• Syuyumbike Leaning Tower

Day 10 – 12: Sochi

Distance from Kazan 2000km, there are three flights per week, duration 2h40min.

A subtropical sea city might be the last most people imagine when thinking of Russia.

The city is busy all year round; in summer, many locals come here seeking sea and sun; in winter, it welcomes ski and snowboard enthusiasts, mainly from the capital cities. The local infrastructure and hospitality service was improved quite a lot for the Winter Olympic Games.

There are many hotels and resorts in the city for holiday travelers, but it’s possible to find a hostel, price from 5 Euro per dorm bed. Chilling on the beach (though it’s rocky), swimming in warm water, hiking to the waterfalls , or exploring the nearby subtropical forest, all these you can do here.

Sochi Highlights

• Sochi Botanical Garden
• Olympic Sochi Park
• Krasnaya Polyana
• Aquapark Amphibius
• Caucasian Biosphere Reserve

Day 13: Sochi to St.Petersburg, Train/Flight

The longest distance traveled on this trip , 2339km. A train journey takes almost two days, usually two nights and one full day. For a comfortable ride, take the Severnaya Palmira train; it has AC, wi-fi, personal power outlets, showers, hot water boiler, and includes a hot meal. A flight is a better option if you have some extra cash; there are three daily flights between two cities, duration 3h10min.

Day 14: St.Petersburg

On the last day, you can relax, do souvenir shopping , wander around the city or maybe visit more city attractions. As an alternative to the standard sights and tours, you can do a roof tour or visit one of the modern art museums , e.g., Street Art museum, Erarta.

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Russia Travel Planning Tips

To move around the country take night trains this way you save time by traveling at night and save money on accommodation. Night trains have bunk beds and are comfortable enough for sleeping.

In big cities Moscow, St.Petersburg, Kazan, Couchsurfing is quite popular if you’d like to get some insider tips and meet locals , it’s a great way to do it.

Buy train tickets online on the official Russian Railways website – it’s easy you can choose your seats and best price range, it’s easier than trying to explain all these at a ticket office.

Download Google Translator as it works well with Russian – English language combination and translates even written text if you scan it.

How To Get To Russia

Flying to russia.

This is the fastest way to get the most out of any Russia itinerary.

More than likely, your flight will arrive in Moscow as it has the best air connection with international destinations . If you have a connecting flight to catch in Moscow: make sure your arrival and departure airport are not the same. There are three airports in the city , and sometimes all operate local and international flights, and to commute between them is a nightmare even at night.

Your second option is to fly into St.Petersburg. Numerous international airlines arrive and depart there. If you have a choice, choose this one, as it’s an easier option. There is only one airport and to get to the city center by public transport only takes 30-40min.

Taking A Train To Russia

Several train routes connect St.Petersburg and Moscow with some European capitals; Helsinki, Berlin, Warsaw, Vienna, Prague, Tallinn; most of them depart once a week , except Helsinki and Tallinn, these go every day. Prices are between 30 Euro and 250 Euro, depending on the distance.

Russia  By Bus

It’s an option if you come from one of the nearby countries; many buses connect St.Petersburg with Finland, Estonia, Latvia, Lithuania, and Belarus . Bus tickets are usually relatively cheap, from 10 Euro.

Arriving To Russia By Sea

This option is basically limited to St.Petersburg; several cruises go to Scandinavian countries , Finland and Estonia, and make a stop here; ferries passengers are allowed to stay within St.Petersburg without a visa for 72 hours.

More Russia Travel Blogs

• What’s So Great About Russia? Know Before You Go!
• Traditional Food In Russia You have a Try

Comments (21)

thanks for sharing,pictures are really cool

I appreciate for your blog post, Thanks for sharing.

Nice Blog, I have been Russia in the month of August and I indeed such a beautiful country it is, will consider this to visit it again.

Nice Blog, I hope I have a chance to go to Russia.

Did any of your hotels register you during your stay ?

Yes, all of them had to back when I went – maybe rules are different now.

This two week experience is the finest experience for every new travelers who want to go for Russia. Thanks

This is a very nice itinerary that enables you to explore the country in just a few days. Thank you for giving us transport at a glance, this enables people plan better.

Really enjoyed this, thanks for the information you provided here!

Very nice Itinerary! It cover the best travel essential in Russia. Great Photography Too.

great blog…….i loved russia

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A History of Moscow in 13 Dishes

Featured city guides.

17 Exciting Things to do in Moscow

Written By: Linda Voltaire

Updated On: December 21, 2022

Visiting Russia? These are the top 17 things to do in Moscow to help you plan your trip.

If the western world has New York City , the first great metropolis on the eastern side of our planet is Moscow. A huge city with a complicated and impressive history, Moscow gets a bad rep over Russian politics – but that doesn’t make it any less impressive. Capital to the largest country in the world, Moscow takes the grandeur of its standing very seriously.

This is a place where luxury is king and where opulence takes a front seat in every aspect of life. The buildings are grand and imposing, the parks are luscious and enormous, and even the subway stations look different in Moscow than anywhere else in the world.

Table of Contents

Best Things to do in Moscow, Russia

Walking around Moscow is also going through the tumultuous history of the 20th century, which had Russia as one of its main protagonists. There are fascinating remains of these times everywhere in the former Soviet capital, from the gorgeous Seven Sisters skyscrapers to the Orthodox cathedrals that were closed for the better part of a century.  Still, Moscow is also a completely modern city, with a vibrant social and party scene, incredible restaurants, and some of the most luxurious hotels in the world.

After living in Russia’s capital as an ex-pat for four years, I got the privilege to experience not only the main attractions in Moscow but also the everyday life in this huge city and quickly found my sweat spots off the beaten tracks! So here is my list of my top 17 things to do in this exciting metropolis!

Attractions in Moscow

When visiting a famous city like this one, it’s a must to go through the most iconic landmarks first. Moscow has plenty of those, most of them in the center of the city, which is very well-planned for tourists.

1. The Red Square, Kremlin & Surrounding Area

No place tells the story of Moscow’s power in the past century the way the Red Square does. This is where the biggest political meetings in the USSR occurred for many decades, and you can feel the power on each step.

Here, you’ll also find the historic museum at the entrance, showcasing the decades of history behind this iconic landmark. The Lenin Mausoleum, perhaps the most famous resting place in the world and home to the remains of the former communist leader, is also here.

On one side of the Red Square you’ll find the Kremlin, the fortified complex that now hosts the presidential residence. This is also home to the most iconic of all Moscovite landmarks: St. Basil’s Cathedral, a 16th-century marvel of colors. This is the best spot to take a selfie and show the world you’ve reached the Russian capital!

• Get your Kremlin Skip the Line Tickets and Kremlin tour here.
• Free cancellation up to 24-hours in advance of the tour.

2. Bolshoi Theatre

You can easily spend a couple of days just exploring the Moscovite city centre, and the Bolshoi Theatre should be your second stop. Walk past the Red Square and then head to the nearby Bolshoi Theatre, one of the oldest and most renowned houses of opera and ballet on Earth.

Visit for the impressive early 19th-century architecture, but if you’re seeing a ballet performance, make sure you book between 3 and 6 months in advance! I can strongly recommend this as it is a truly unique experience!

• Book a private 2-hour tour of the legendary Bolshoi Theatre.
• See the presidential box reserved for tzars, watch a rehearsal and skip the lines through a separate entrance.
• Free Cancellation up to 24-hours in advance.

3. Luxury Shopping at GUM and TSUM

While many might think of Moscow as the sad place with the long bread queues from the USSR days, it’s been quite the capitalist haven for a while.

If you’re up for some shopping, you’ll find one of the biggest luxury malls in town, TSUM, right behind the Bolshoi and GUM, at the red square. GUM is the most famous department store in town, where you’ll find luxury everywhere and all high-end brand. 

All in an imposing late 19th-century building with lots of history, worth a visit just for the design, its bridges and the glass roof even though you are not up for shopping!

4. Christ the Savior Cathedral

A newer addition to the gorgeous Moscovite cathedrals and my grandeur neighbor during my years in the city Don’t let the young age of this building fool you. After the perestroika in the early 90s, the newly revived Russian Orthodox Church received permission to build a cathedral on this site. They did the location honors and built the largest temple of the Christian Orthodox Church.

The façade is as grand as you’d expect, but it’s the inside that will mesmerize you, with its domes as tall as the skies in bright gold and gorgeous paintings and decor! Bring a shawl to cover your hair to adjust to the local tradition.

Head to the back of the cathedral and you will find one of the most photographed bridges in Moscow, the Patriarshiy Most. This is the perfect spot to get a good view and photo of the cathedral but also to see the Kreml and Gorky Park from a distance. Or why not just enjoy a moment watching the river and its boats!  

• Get around Moscow with ease using the Hop On Hop Off boat and Bus ticket. 24, 48 or 72-hour tickets available.

5. Gorky Park

Cross the river and head to Gorky Park along the Moscow river. The most famous green area in town, similar to New York ’s Central Park and the weekend hangout for locals. There are many beautiful parks in the city, but if you’re only visiting for a few days, this is the unmissable one! 

With fair attractions to entertain children, beautiful artificial lakes and gardens, and lots of outdoor activities, it’s a lovely place to relax. A place of rest in the middle of the metropolis. The area in front of the New Tretyakov Gallery & the Muzeon Park of Arts is actually one of my favorite oasis as a bit more quiet and peaceful than Gorky itself.

Why not spend some time in the museum to get a great tour of Russia’s history through art or just enjoy the art exhibition outside where local artists spend their weekends. 

6. River Cruising

One of the best ways to experience Moscow is from the Moscow River. There are many stops for the boats and one is just next to Gorky Park. See the city from another perspective – and turn the ride into a romantic one by taking the evening cruise. Moscow is magic during the night.

If you’re looking for a truly luxurious experience, take the Radisson Blu cruise – or the Erwin for a delicious seafood dinner. Both stop at Gorky or at the luxury Radisson Royal Hotel, set in one of the Seven Sister’s skyscrapers.

• We use Get Your Guide when booking city tours and they offer a River Sightseeing Cruise seeing all the main tourist attractions in Moscow

7. Metro Hopping

First inaugurated in the 1930s, the Moscow subway system is one of the oldest in the world, and certainly the most beautiful. Started under Stalinist times, each metro station is dedicated to grandeur and oozing personality.

Visiting the subway stops is an attraction in and of itself, and Komsomolskaya, Mayakovskaya, Kropotkinskaya are my favorites. Those surrounding the Red Square are also mesmerizing – in general, these are kind of like underground palaces.

Most of the signs at the Moscow Metro now have Latin letters, so it’s very easy to get around!Unfortunately, the trains are not as beautiful and pleasant as the stations but still, this is a true Moscow experience.  Take a guided tour of the 9 most beautiful Metro Stations including the award-winning art deco station. See more details here.

8. Arbatskaya & Artsy Moscow

Novy Arbat Street is one of the most touristy areas in the city, with lots of shops and cafés directed at visitors. When you walk a little beyond, you’ll find a different part of town, where the hip scene thrives because so many artists live in the area. Just follow the small streets with fewer tourists!

9. Moscow State University View

In his effort to create a grander Moscow, Stalin had seven skyscrapers built in different parts of town; they’re called the Seven Sisters. The largest of these buildings hosts the main building of the Moscow State University, one of the most prestigious colleges in Russia – and the one with the best view.

Although this is a little outside the city centre, the sight from above is more than worth it, with the nearby fountains and park and then the whole of the city behind them.

10. Russian Market

If you love to visit markets wherever you go, Moscow has one of the most impressive ones in the world – the Izmailovsky. You can easily take the metro here and feel like you’ve been transported to another time.

This place was first built in the 16th century and retains the look of an old fairytale, with a lineup of colorful old castle. A lovely local experience beyond the confines of the bustling metropolis, where you can also try some delicious Russian barbecue.

Here, you’ll find beautiful souvenirs at great prices.

Off The Beaten Track Moscow

Once you’ve covered the most touristic spots, Moscow still has plenty to offer – and the places below will also be full of locals! Moscow is a city for hipsters, full of trendy and arty spots where you can literally feel the creativity oozing! So for some local vibes, I would strongly recommend my sweat spots below!

11. Patriarshiye Prudy

This is my favorite area in the entire city! While Moscow is generally a very noisy metropolis, Patriarch Ponds is far quieter, yet such a vibrant place. This is a very hip and trendy area making you think you are rather in Paris than in Moscow. Here the streets are narrow and full of chic eateries and clubs to see the local crowd.

A little bohemian and with an air of peace you won’t find anywhere in the city this is a great spot to spend an afternoon with your thoughts.

12. ArtPlay

Barely 15 minutes away from the city center you’ll find the artsiest Moscow district: ArtPlay. For decades, this block was a factory, but it was renovated to become a hub for the arts not too long ago.

Now, you’ll find it’s full of exhibitions, showrooms and art schools – and some of the most creative people in town. Writers, painters, and young hip people use ArtPlay as a rendezvous, and you can feel the creative energy here. The industrial design with modern interior decoration is also a feast for the eyes!

13. Shopping Local Designs

If you’re into design, both international and local, you’ll find lots of cute things at Patriarshiye Prudy. Department store Podium Market is also a great spot for shopping, as a department store everywhere in town, with lots of local and international brands. There’s one in the Four Seasons Hotel next to Red Square. My favorite Moscow mall is Tsvetnoy Central Market, a cool spot with great brands, lots of inspo, and even a cute café!

14. Moscow City

Like many other great capitals of the world, for the past few decades, Moscow has hosted a super modern area full of modern skyscrapers – Moscow City. With a completely different vibe than the rest of town, it’s like a mini Dubai, with lots of impressively tall glass buildings. Here, you’ll find the best rooftops in towns, such as Ruski and Sixty they are perfect spots for dining or enjoying a glass of wine with a view. There are also a relatively new shopping mall with lots of international brands called Affimall!

Wine, Dine, and Party in Moscow

Gone are the gloomy Moscow days – cold as it might be in the winter, Russia’s capital is a place for the senses. Great food and drinks abound – and the clubs are hot, too!

15. Where to Eat in Moscow

Moscow is a great metropolis where people love to dine out, and there are endless options for delicious food. The flavors are as diverse as you’d expect from a big city, with options of fine dining and little hipster eateries. 

• For traditional Russian flavors, I can’t recommend Café Pushkin, Dr. Zhivago, and Turnadot enough.
• When looking for international cuisines, Italian is always the way to go, and my local favorite is Probka.
• Fine dining is best done among the clouds at White Rabbit, with European flavors.
• As for the hip spots, you can spend a full day just eating around trendy places, from burgers to Asian fusion.

More Dining Options

• Patriarshiye Prudy offers a lot of small and classy spots with cool concepts, like breakfast restaurants I Love Cake and Fresh.
• For dinner, I love the NYC experience of Saxon & Parole, and the wonderful trendy Pins, with its delicious food and drinks.
• For delicious Asian food head to CutFish. 
• Lastly, there’s a recent revival of food markets in Moscow, offering lots of great choices of international flavors at affordable places.
• Don’t miss out the Vietnamese food stand at the Danilovsky market, and everything at Usachevsky!

16. Rooftopping

Big cities deserve to be seen from above, having a cocktail among the clouds. These are my recommendations for rooftop bars in Moscow.

• As I mentioned in the Moscow City section, Sixty & Ruski are two of my favorites, overlooking the newest part of town. 
• White Rabbit and its fine dining is also a lovely place for a fun dinner looking down on Moscow.
• O2, in the city center, has an advantage above all others: amazing views of the Red Square.
• Buono, above the Radisson Royal Hotel, might be the most romantic rooftop hotel in town, with its candlelit setting.
• Also on the Radisson stands the Mercedes. It’s a luxurious and posh experience with delicious cocktails.
• The Sky Lounge offers a peculiar experience, mixing an old Soviet building with futuristic additions.

17. Moscow by Night

Party the night away! The city is full of bars everywhere, but there are some areas where you’ll find more than others.

• Patriarshiye Prudy has lots of hip and small clubs and great bars, including the super fun private club Clava, which has a great vibe and people from all walks of life.
• For more hipster style bars, Red October is the place to go.
• Streak is a summer favorite, with a lovely terrace to catch a beautiful sunset – plus, their mozzarella bar is delicious.
• At night, Red October lights up with clubs everywhere, including the cool rooftop one Gipsy.
• Jagger is also a great spot during summer with a more relaxed vibe in garden setting. 
• For the traditional Russian luxury experience, go to SohoRooms, a whole other world including all-night go-go dancers.

There are so many things to do in Moscow at night and during the day, you definitely need several days to explore this exciting destination.

Moscow is a must-see city, a city like no other ! I hope you will enjoy this Russian metropolis as much as I did!

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About Linda Voltaire

Linda Voltaire is the owner of Travel with a Silver Lining, home to reviews of gorgeous boutique & design hotels, hip & trendy eateries as well as authentic and personal travel experiences beyond the crowd. She started blogging after a life-changing trip across South America. Follow Linda at TravelWithASilverLining / Facebook / Instagram /

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10 thoughts on “17 Exciting Things to do in Moscow”

These places look so awesome! Moscow is truly a beautiful city

Very good article, you have explained so nicely. Russia has always been a part of history and its good to know about much more about architecture and other things, wish i could see the inside of façade

Thanks for sharing such a nice article.You have very beautifully explained everything that one need for a trip to Moscow.

Nice article. Love the hidden gems and graffiti art, would love to visit Artplay. Thanks for a comprehensive guide to Moscow!

Moscow is a city where the past and the future live side by side. Here we can find everything from medieval fortresses and Soviet monoliths to glass skyscrapers and innovation centers.

Your article is good and meaningful .

Thanks for sharing about ArtPlay district, we didn’t know about it and it looks amazing 🙂 Hopefully there’ll be a second time in Moscow, we visited last May and really liked the city!

Wonderful stuff! I’ve been to Moscow, but not properly – it’s a long story lol!

Anyhoo, my next thing is to fly from Berlin to Moscow and then travel from there to Beijing via the Trans-Mongolian / Trans-Siberian train. Now, if only I could just find the time …!

I hear Moscow is very beautiful at night. I hope to get out there one day. A friend of mine went to St. Petersburg and had a great experience. Despite all the tension we see on the news with Russia and other Countries like the U.S. I wonder what the sentiment is with Russians and foreigners visiting their country for tourism. Especially Americans.

that looks like quite a beautiful place. 🙂