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34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

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Free Travel Itinerary Templates 15

Travel Itinerary Template Word

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Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

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Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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Itinerary Template for a Trip: Free Downloadable Examples & More Resources

• Updated: 04/04/2024

If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place. 

Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats. 

Additionally, I share alternative template ideas  that include my top picks for itinerary-building apps  and other online places where you can find more free or affordable trip itinerary designs  and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document. 

Table Of Contents

Itinerary template for a trip in 4 file formats.

Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .

• Microsoft Word trip itinerary template
• Microsoft Excel trip itinerary template
• Google Sheets trip itinerary template
• Canva trip itinerary template

About This Template: 7 Main Components

There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.

Sign up for my monthly Discovery Newsletter & get a free Trip Budget Calculator !

The 7 trip itinerary template components include:

• Header. For a destination image and title. Replace this image with your own.
• High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
• Travel day column. Know which day of your trip an activity is happening. 
• Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
• Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
• Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
• Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word 

Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.

Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection. 

Microsoft Word Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word. 

6 Editing Tips (Word Template)

As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.

Header area editing (Word template)

• To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
• However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Word template)

I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look. 

• To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
• To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
• To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
• To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.

Microsoft Excel Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel. 

9 Editing Tips (Excel Template)

As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.

Header area editing (Excel template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.

• Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference. 
• To change the header text , click on the text in the Text Box and edit all elements.

Main itinerary body editing (Excel template)

• To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel. 
• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference. 
• To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
• To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type. 

Lodging contact tab editing (Excel template)

Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Google Sheets Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document. 

To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.

7 Editing Tips (Google Sheets Template)

Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).

Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.

Header area editing (Google Sheets template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Google Sheets template)

• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu.  From the drop-down menu, select Wrapping or Alignment to adjust to your preference. 
• To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons. 
• To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link. 

Lodging contact tab editing (Google Sheets template)

Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Canva Template

Click on the image below to access and edit a free version of this trip itinerary template in Canva. 

Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.

If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information. 

Tips for duplicating the template: Click the above image, then click the “Create with Canva” button in the upper right-hand corner. When you do this, it should take you to your Canva account and let you copy, and then edit a duplicate version of the template.

2 Recommended Online Itinerary Builders

If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing. 

I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.

4 More Places to Find Travel Itinerary Templates

In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.

• Microsoft Excel, Word, and Google Sheets free templates

Find multiple travel itinerary templates on Jotform .  Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership . 

Find multiple trip itinerary templates on Canva .  There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.

Microsoft Excel, Word, and Google Sheets

Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.

Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.

Related Reading

If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.

• How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
• 49 Things You Need to Do to Plan Your Best Trip (Free Travel Research & Planning Checklist)
• Google for Travel: Plan Better with These 8 Tools
• Why You Will Love Google Maps for Trip Planning
• How to Save Time & Money with Google Flights Price Tracker
• 5 Proven Ways to Simplify and Organize Your Travel Research
• Pack Faster & Better with This Universal Printable Packing List
• 25 Expert Packing Tips to Help You Travel Better
• Pre-Trip: A Practical Checklist to Close the House & Pack

Additional Trip Planning Resources

To further help you with travel planning, I share my go-to resources for every trip below. 

Google Flights. My first research stop for affordable flights for every trip. Learn why here . 

Google Hotels . Use its “ Where to stay ” button to discover the best neighborhoods to base your visit.

Booking.com. For hotel and rental bookings, I appreciate its flexible cancellation, candid user reviews, discounts, loyalty program, and easy-to-use interface.

Viator , Get Your Guide , & Airbnb Experiences . Quickly find and book highly-rated tours and activities on these sites.

Google Travel Things to Do & Google Maps . Find more things to do in your destination on Google Travel, then record where you want to visit on a custom Google Maps list. 

AllTrails . Love to hike? Me too. I religiously use AllTrails to discover hiking and biking trails and download its offline maps to manage my hikes.

Guide Along . 5-star self-guided audio tours that are GPS-compatible for US road trips and national parks. We loved the Glacier National Park tour .

Insure My Trip. I never travel internationally without trip insurance. Learn why here . My preferred place to shop and compare policies is InsureMyTrip.com . 

Plus, check out the 15 travel apps I use on trips, my preferred guidebooks , and my free customizable travel itinerary template , downloadable in four file formats.

About the author:  Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog,  Gather and Go Travel . Check out  her bio , learn how she became  a blogger , and discover how to  work with her . Sign up for her monthly  Discovery Newsletter  to get her latest travel recommendations and  how-to’s .

Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator .

Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.

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2 responses.

Hi Nicole, thanks for messaging about this. Happy to troubleshoot. I am sorry you having issues. Since you would like to use this template I’ll take an educated guess that you are familiar with Canva and already have an account? When you click the “Create with Canva” link in the upper right hand corner it should take you to your account and let you edit a version of this template. I’ll check in with you via email as well to see if this is happening. If not, I’ll email you a direct link and dig in to adjust settings. Or feel free to email me directly at (janice at gatherandgotravel dot com.). Thank you!

Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?

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Welcome to Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, an experienced traveler to over 50 countries and a travel writer, book lover, and blogger. Learn more about me , read our story , and how to work with me .

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Free Itinerary Templates

By Kate Eby | February 28, 2018

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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.

Business Itinerary Templates

Business travel itinerary template.

Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.

‌ Download Business Travel Itinerary Template

Business Trip Checklist Template

Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.

Download Business Trip Checklist Template

Excel | Smartsheet

Simple Business Trip Itinerary

This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.

Download Simple Business Trip Itinerary 

Business Trip Report Template

A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.

Download Business Trip Report Template

Word  |  PDF  | Smartsheet

Travel Agency Planning Form

Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.

Download Travel Agency Planning Form

Word  |  PDF

Flight Itinerary Template

Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.

Download Flight Itinerary Template

Excel  |  Word  |  PDF

Vacation Itinerary Templates

Vacation itinerary template.

Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.

‌ Download Vacation Itinerary Template

Vacation Planner Template

While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.

Download Vacation Planner Template

Excel  |  Word  |  PDF

Travel Day Planner

Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.

Download Travel Day Planner

Family Vacation Itinerary Template

This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.

Download Family Vacation Itinerary Template

Excel  |  PDF

Travel Planning Checklist

Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.

Download Travel Planning Checklist

Meeting and Event Itinerary Templates

Formal meeting itinerary template.

Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.

Download Formal Meeting Itinerary Template

Word | Smartsheet

Meeting Minutes and Itinerary

This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.

Download Meeting Minutes and Itinerary

Weekly Staff Meeting Itinerary Template

Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.

‌ Download Weekly Staff Meeting Itinerary Template - Word

Event Itinerary Template

Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.

Download Event Itinerary Template

Excel  |  PDF

Tips for Planning a Business Travel Itinerary

Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.

• Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
• Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
• Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
• Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.

Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.

Create Flawless Travel Itineraries with Work Management in Smartsheet

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The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

7 Day New York Itinerary

How to spend 7 days in new york.

Looking to spend a week in New York City? Check out our New York itinerary for the best recommendations and tips on how to see the best of NYC in 7 days. This day by day itinerary also includes tips to save money!

Table of Contents

Our Budget Tip for 7 Days in New York

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The Perfect Itinerary For Your New York Trip

This itinerary contains over 50 spots and highlights of the city, including a map that shows you the best way to travel each day, taking you to or past the many big attractions. In addition, we‘ve added our favorite places, from great breakfast spots to start your day right to small bars and restaurants and hidden insider spots.

What awaits you here now is the perfect New York week, because this is what my itinerary would look like if I were visiting the Big Apple for the first or second time right now!

Day 1 NY Itinerary – Bus Tour & Midtown

On day 1 you’ll be visiting:

• Empire State Building
• Hop-on Hop-off Bus Tour (see map)
• Grand Central Terminal
• New York Public Library & Bryant Park
• Times Square

Day 1 – Morning

You have arrived in NYC and you’re ready to explore – where to begin? Start your trip by exploring New York’s most iconic skyscraper: The Empire State Building ! Going there early in the day  means no wait time and amazing views as the city wakes up. To gain an impression of the city and what you might want to explore further in the coming 7 days, we definitely recommend a sightseeing tour . This is a hop-on-hop-off bus tour, meaning that if you drive past a sight you want to explore more, you can do so freely before getting back on the bus and continuing your tour.

Our lunch recommendations:

• UrbanSpace Food Market  (E 45th & Vanderbilt Ave) – Food court $$
• Dining Concourse at Grand Central Terminal (89 E 42nd St) – Food court $$

Day 1 – Afternoon

After the bus tour and some much-needed lunch, we recommend that you continue with day 1 of your 7 day New York Itinerary by exploring the world-famous Grand Central Terminal and  New York Public Library with the adjacent Bryant Park. It is simply not enough to see those landmarks from the outside – you need to be inside!

Our dinner recommendations:

• Don Antonio (309 W 50th St) – Italian Cuisine $$
• Ippudo Westside (321 W 51st St) – Japanese Cuisine $$

Day 1 – Evening

When the sun sets, it is time for you to head to Times Square to see the lights at night . We promise you will be blown away by the view! The perfect way to end the first evening of your New York itinerary by visiting a rooftop bar , from where you can enjoy the most breathtaking views of the city.

Our rooftop bar recommendations:

• Refinery Rooftop Bar (63 W 38th St) – Amazing view of the Empire State Building $$
• SkyRoom Rooftop Bar (330 W 40th St) – Great view of the Empire State Building $$

Day 2 NY Itinerary – Boat Tour & The High Line

On day 2 you’ll be visiting:

• Boat tour around Manhattan
• High Line Park
• Chelsea Market
• Meatpacking District
• Flatiron Building

Day 2 – Morning

Day 2 of the 7-day New York Itinerary will begin with a different perspective of New York: from the water. A great boat tour we recommend is the Circle Line Landmarks that starts at Pier 83 . It’s the perfect opportunity to take stunning skyline pictures and also learn about the history of New York. Heading there first thing in the morning helps you avoid long lines! Especially during the summer, boat tours are extremely popular.

• Chelsea Market (75 9th Ave) – Food market $$
• Bubby’s (73 Gansevoort St) – Comfort food $$

Day 2 – Afternoon

The Pier is only a short walk away from Hudson Yards and the High Line – a beautiful park that has been built on an abandoned section of railway tracks above the city. It will take you from Chelsea to the Meatpacking District . On the way,  you should stop at Chelsea Market to get some delicious food. From there, you can walk through the Meatpacking district to the Flatiron Building , next to Madison Square Park.

• Eataly NYC Flatiron (200 5th Ave) – Italian Market $$
• Shake Shack (Madison Ave & E 23rd St) – Burger $

Day 2 – Evening

This evening, you have time to enjoy a show on New York’s famous Broadway. If you are coming from further away and are still suffering from jet lag, then simply switch the day with another one later in the itinerary. This way you won’t accidentally fall asleep during the show! Alternatively, you can visit a rooftop bar in the area.

• 230 Fifth Rooftop Bar (230 Fifth Ave) – Unobstructed view of the Empire State Building $
• SERRA by La Birreria Rooftop Bar (200 Fifth Ave) – Perfect v iew of the Clock tower at Madison Square

Day 3 NY Itinerary – Museum & Central Park

On day 3 you’ll be visiting:

• One of  New York City’s best museum
• Central Park
• St. Patrick’s Cathedral
• Top of the Rock

Day 3 – Morning

Before starting day 3 of your New York itinerary by exploring Central Park , you may want to consider checking out one of New York’s renowned museums. The so-called ‘museum mile’ is located right on 5th Avenue , along Central Park. You will find the Met, the Guggenheim and many other museums on that street. The MoMA and American Museum of Natural History are also located in proximity to the park, which makes it a perfect combination for your NY itinerary.

• Dos Toros Taqueria (1111 Lexington Ave) – Mexican Cuisine $$
• Angela’s Sandwich Shop (1428 6th Ave) – Comfort food $

Day 3 – Afternoon

Central Park is home to the largest amount of green space in Manhattan . While you can take bike tours and walking tours , there is so much that goes on in Central Park, we are not sure we can list it all for you! You will see picnics, parties, runners, bikers, horse and carriages, a zoo, lakes, boats, historic landmarks, stages, and the list goes on and on! Exploring a museum and Central Park will take up most of your day.

• Bill’s Bar & Burger (16 W 51st St) – Burger $$
• Ipanema (43 W 46th St) – Brazilian Cuisine $$

Day 3 – Evening

To end Day 3 perfectly, why not  walk through St. Patrick’s Cathedral before  watching the sunset or night sky from the Top of the Rock – our favorite viewing platform. You can spend as much time as you like up there.

Day 4 NY Itinerary – Statue of Liberty & Ground Zero

On day 4 you’ll be visiting:

• Statue of Liberty & Ellis Island
• Battery Park
• Charging Bull
• One World Observatory
• 9/11 Memorial

Day 4 – Morning

When you have 7 days in New York, you don’t have an excuse not to visit the State of Liberty ! It’s New York’s most iconic symbol that everyone needs to see! The ferry to Liberty Island departs from Battery Park and will also take you to Ellis Island. If you are truly interested in learning about the Statue of Liberty and Ellis Island,  take a guided tour that also includes access to the pedestal.

Our lunch recommendations: 

• Pier A Harbor House (22 Battery Pl) – Focus on seafood $$
• Sauce & Barrel (97 Washington St) – Italian Cuisine $$

Day 4 – Afternoon

Once you get back to Manhattan, you can walk through Battery Park to eventually get to Ground Zero . You can  pass the Charging Bull Sculpture on your way . Once arrived at Ground Zero, we suggest you visit the One World Observatory for the highest views in New York City.

• El Vez and Burrito Bar (259 Vesey St) – Mexican Cuisine $$
• Blue Smoke (255 Vesey St) – BBQ $$

Day 4 – Evening

After some delicious dinner in the area, head back to Ground Zero to see the 9/11 Memorial when it’s lit up for the night . Standing in front of the two pools is an indescribable and very emotional experience.

Day 5 NY Itinerary – Brooklyn Heights & Lower Manhattan

On day 5 you’ll be visiting:

• Brooklyn Bridge Park
• Brooklyn Bridge
• South Street Seaport
• 9/11 Memorial Museum

Day 5 – Morning

7 days in New York truly gives you time to explore each borough if you are up for it. Today, we recommend you head towards Brooklyn! This beautiful and trendy part of town is the place to be. It may not be as big as Manhattan, but don’t worry, there is just as much to do and see. After exploring DUMBO , head to Brooklyn Bridge Park where you can enjoy another picture perfect view of Manhattan’s incredible skyline .

• Juliana’s (19 Old Fulton St) – Pizza $$
• Shake Shack – (1 Old Fulton St) – Burger $

Day 5 – Afternoon

Day 5 of our New York itinerary starts in Brooklyn for a reason: Walking over Brooklyn Bridge towards Manhattan will give you a much better view than the other way around! Once arrived in Lower Manhattan you will be super close to the newly restored South Street Seaport District that you can check out before heading to Wall Street.

• Thai Sliders & Co (8108 John St) – Thai Cuisine $
• Eataly NYC Downtown (Four World Trade Center) – Italian Market $$

Day 5 – Evening

When you are done exploring the Financial District , you will be in walking distance to the National 9/11 Museum – a must-see for anyone who is visiting New York. You’d be surprised at how many things you can learn about the day that changed the nation. By going there late in the day, you avoid the big crowds . Plan on being there for about 2 hours.

Day 6 NY Itinerary – Helicopter Ride & SoHo

On day 6 you’ll be visiting:

• Helicopter Ride or Sport Event
• Little Italy & Nolita

Now any of these days from our New York itinerary can be done in any order, we just wanted to give you a guideline of all there is to see in the city as well as ideas on how to save. By day 6 you’re probably thinking how much more is there to do? Well, you yet have amazing things ahead of you!

Day 6 – Morning / Afternoon

One of the most memorable experiences we have made in New York was taking a helicopter ride. The view from the helicopter beats all viewing platforms. Flying over the concrete jungle gives you a totally new perspective of New York. If a helicopter ride is a little too expensive, a great alternative is attending a sporting event . New York is home to some of the best sports teams and there is always a game going on.

• 12 Chairs (56 Macdougal St) – Middle Eastern Cuisine $$
• BoCaphe (222 Lafayette St) – Vietnamese & French Cuisine $$

Day 6 – Afternoon / Evening

A helicopter ride or a sporting event will take up most of your day, but there is still time left to explore lesser toured neighborhoods , such as SoHo , Little Italy, Nolita & Chinatown . Simply stroll through the neighborhoods and get to know their individual charms. What you’ll find? Shopping spots, beautiful buildings, great food and street art around every other corner.

• Gelso & Grand (186 Grand St) – Italian Cuisine $$
• Great NY Noodletown (28 Bowery) – Chinese Cuisine $

Day 7 NY Itinerary – Brooklyn

On day 7 you’ll be visiting:

• Prospect Park & Smorgasburg
• The Brooklyn Museum
• Brooklyn Botanic Garden
• Barclay’s Center

Day 7 of our New York itinerary may be the last but it is definitely not the least! At this point you have covered most of Manhattan, so why not head to a different neighborhood to experience something a little different?

Day 7 – Morning

Let’s head out towards Williamsburg ! The first place we recommend you visit is Prospect Park ! On Sunday’s this is where Brooklyn’s famous Smorgasburg is held. Smorgasburg is a food festival that is held during the warmer months on the weekends. Saturday’s it is in Williamsburg and on Sunday it is in Prospect Park.

• Smorgasburg Food Market (Well House Dr) – Food market $
• Fette Sau (354 Metropolitan Ave) – BBQ $$

Day 7 – Afternoon

Another favorite to visit is the Brooklyn Museum . This museum is home to over 1.5 million works and is known for its expansive collection of Egyptian and African art. And last but not least, Brooklyn’s Botanic Garden ! Enjoy the 52 acres of pure bliss!

• Broccolini (446 Dean St) – Italian Cuisine $$
• Koto Sushi (263, 2489, Flatbush Ave) – Japanese Cuisine $$

Day 7 – Evening

In Williamsburg, you will see beautiful brownstones, boutique shops, and restaurants as well as lots of street art. It definitely has a different feel to it compared to Manhatta n. You may also find yourself near the Barclay’s Center . Basketball and ice hockey games are held here along with concerts. Its unique architecture makes it stick out against the grit, but it is a very cool building to pass by!

What does one week in New York cost?

We are often asked what 1 week in New York costs. Below you will see our approximations based off this 7 day New York itinerary:

• $300-$700 per person for the flight
• $40 per person for the airport transfer
• $150 per day for a double room in a hotel
• $1oo per day for food & drink

Altogether, it comes to roughly $2,170 per person. The price for a flight & hotel also depends on where you are coming from, how far you book in advance and where your hotel is located. Please note that the costs can also be significantly higher.

Are 7 days in New York enough?

You can explore most of New York within 7 days. The itinerary above covers all must-sees for your first visit to the Big Apple. Frankly, though, you can live in New York City and still explore new places every day. For you that means, it’s always worth it to come back and explore something new!

What MetroCard should I buy for 7 days in New York?

The MTA offers a 7-Day Unlimited MetroCard for $33 (+$1 for the card). With the 7 Day Unlimited MetroCard, you can use New York’s entire subway network . You shouldn’t need any additional tickets to find your way around New York!

Which Sightseeing Pass should I buy?

For this particular itinerary, we recommend the Sightseeing Pass Flex . Why? Because this pass allows you to save the most money on attractions! The total savings are $91! However, if you are trying to adopt this 7 Day New York itinerary, you should double check which sightseeing pass will be the most cost-effective one. You can find out with just a few clicks!

CALCULATE YOUR SAVINGS

I'm a true New York fan! Not only have I visited the city over 25 times but also have I spent several months here at a time. On my blog I show you the best and most beautiful spots of the city, so that you have a really good time! You can also find lots of insider tips in our New York travel guide . Also check out my hotel finder for New York !

Get exclusive content, real insider tips, and the best deals in NYC for FREE!

Start of your trip: We will remind you with current events when you are in NYC!

Free Travel Itinerary Templates to Edit and Print

Create an informative brochure for your travel agency's itineraries with edit.org's free, customizable templates..

Discover the customizable  travel itinerary templates  from the graphic editor Edit.org. Communicate the unique routes offered by your agency.

Customize a trip itinerary template online

It's very common for travel agencies to create a summary document with their different route itineraries. These are published on the website so that future travelers can get an idea of everything they'll see, or printed out and hung in the office window to get the attention of anyone who passes by.

These trip planners can contain detailed route information with a comprehensive description of all daily experiences and activities. They can also be more generic, mentioning only the most important visits.

In any case, these designs should emphasize the tour highlights, whether they're excursions to cities, monuments, or landscapes. They should also always contain the start and end date, as well as what's included or excluded.

To make these designs, either on letter-sized paper or to create a brochure or banner, use Edit.org's predesigned templates to avoid wasting time on designing them and get a professional result for your agency. Print your brochures or share them online in just a few minutes.

How to edit an itinerary planner template on Edit.org

• Click on a travel itinerary template in this article or go to the editor to get started.
• Choose the template you like best for your travel route.
• Customize it with the corresponding texts or add more elements.
• Save the layout.
• Download the final result to print or share online.

Posters, flyers, and banners for travel agencies

On the editor, you'll also find more generic free templates for travel agencies and also templates to promote summer or Easter trips, among others. For all your compositions, use the same design pattern to show a stronger and more uniform corporate image.

Finally, don't forget to save your designs in your user profile to continue editing them at another time or to make copies. This way, you can create the posters or banners you want from the same template, keeping the basic elements such as colors or the logo. You'll only have to change the images and text depending on the trip or tour in question, which will only take you a few minutes.

Start promoting your planned itineraries now   and advertise your routes to all those adventurers willing to see the world.

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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation itinerary template, 3. clickup trip planner template, 4. clickup event planning itinerary template, 5. clickup 24 hour itinerary template, 6. clickup basic agenda template, 7. clickup conference itinerary template, 8. clickup board meeting agenda template, 9. excel vacation itinerary template, 10. google docs travel itinerary template, 11. microsoft word business trip itinerary template.

An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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A trip itinerary is akin to a trip schedule where you jot down important information about the entire travel. These would include data on all the legs of the trip, featuring means of travel. The arrival and departure time, car rental, accommodation data, and so on. We have trip itinerary templates perfect not just for single users but for travel agencies as well. Whether it’s a 1-day cross country journey, a holiday meeting with family, or a 3 day/1 week cruise, we got templates perfect for you.

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3 Days Goa Itinerary: A Perfect Plan for Sightseeing

Budget Hotels > Travel Blog > Tours & Itineraries > 3 Days Goa Itinerary: A Perfect Plan for Sightseeing

No wonder Goa tops the list of best holiday destinations in India. The sun, sand and the sea together with the party hotspots in the north and the serenity down south make it an irresistible combo of fun and leisure. But scenic beaches and eccentric nightlife are not the only attractions that await you in Goa. From exploring ancient temples and churches, age-old forts and pretty Portuguese villages to captivating sunsets, flea markets, exciting water sports and a night of gambling at the casino, there’s a lot more to experience in this beach paradise.

With so much to see and do, even a week’s time might seem less to explore this beautiful state. But if you can’t accommodate such a long trip, choose a Goa itinerary for 3 days.

Here’s a perfect itinerary to help you explore the best of North and South Goa:

8.00 am – 10.00 am: Enjoy a sumptuous breakfast in North Goa

Breakfast in North Goa | 3-Day Trip to Goa

As you arrive in Goa early in the morning, you probably wouldn’t want to waste even a split second to delve in the amazing vibe of the state. So just drop off your luggage at the hotel and head for an appetizing meal at one of North Goa’s most-loved breakfast places.

Where to eat?

• Infantaria, Calangute
• Baba Au Rhum, Anjuna
• Lila Café, Anjuna
• Artjuna, Anjuna

10.00 am – 4.00 pm: Visit the sun-kissed beaches in the north

Beaches in North Goa | 3-Day Trip to Goa

Post a sumptuous English breakfast or an authentic Goan morning feast, it’s time to hit one of the popular beaches in the north… after all, isn’t that why you planned a trip to Goa in the first place? Depending on what you want to do, choose where you wish to go.

Where to go and why?

• Baga Beach : For water sports like scuba diving, jet skiing and paragliding, dolphin cruises and banana, bumper and boat rides
• Calangute Beach : For swimming, yoga, long walks, sunbathing, surfing, catamaran sailing and water skiing
• Anjuna Beach : For water sports, Ayurvedic massages, hair braids and temporary tattoos

In case it’s a Wednesday, don’t miss out on the popular Anjuna Flea Market to buy souvenirs, beachy clothes, home décor, artificial jewellery, spices and much more.

• Timings : 9.00 am till sunset (November to March)

After strolling down the long stretches of golden sand and indulging the water baby in you, you must have worked up an appetite by now. You can try the seafood delicacies and other local fare served at one of the beach shacks or head to a good restaurant nearby.

• Pousada by the Beach, Calangute
• Souza Lobo, Calangute
• Britto’s, Baga
• Fat Fish, Baga
• De Baga Deck, Baga
• Purple Martini, Anjuna
• Burger Factory, Anjuna
• Café Cotinga, Anjuna

Thereafter, continue your Goa journey to the iconic Chapora Fort.

• By road : Approx. 20-30 minutes’ drive

Do check our blog:  North Goa vs. South Goa

4.30 pm – 6.00 pm: Recreate ‘Dil Chahta Hai’ pose at Chapora Fort

Chapora Fort | 3-Day Trip to Goa

If you’re a Bollywood buff at heart, you wouldn’t want to miss out on exploring the historical ruins of Chapora Fort located next to Vagator Beach. You might find the trek up to the fort strenuous but the captivating views of the sunset sky above and the sea below will be worth it! Plus, you’ll get to click a picture at the place where the blockbuster, Dil Chahta Hai was shot.

• Last Entry : 5.30 pm (All days)

After sunset, carefully climb down the fort and proceed to Vagator.

• By road : Approx. 10 minutes’ drive

6.10 pm – 8.00 pm: Unwind under the starlit sky at Vagator Beach

Vagator Beach | 3-Day Trip to Goa

Unlike its counterparts that are known for tourist traffic, Vagator Beach is one of the cleaner, quieter and rather isolated beaches in North Goa. You can just relax here; soaking in the cool sea breeze, the sound of the waves lapping the shore and the beautiful night sky.

If you stay at the beach for long, you can even attend one of those famous Goa parties that go on till the wee hours of the night and play some hypnotic trance music.

8.00 pm onwards: Eat, drink and make merry till late night hours

Eat-Drink late Night | 3-Day Trip to Goa

Should you wish to stay back in Vagator for dinner, it has some of the finest European restaurants in the area serving exotic Goan cuisine especially seafood delicacies.

• Olive Bar and Kitchen
• Spice Traders

Another option would be to get in your car and drive down to Thalassa.

• By road Approx. 15 minutes’ drive

This happening Greek tavern in Siolim is all the rage amongst party seekers and popular for its good food, electrifying music and spirited ambience. And to top it all, it offers the most beautiful views of the Arabian Sea owing to its amazing location right on the shore.

You can party here till late amidst music and madness and then come back to the hotel in North Goa for a goodnight’s sleep so you wake up refreshed the next day.

8:00 pm onwards (alternate option): Shop at Goa’s night markets

NIght Market in Goa | 3-Day Trip to Goa

If it’s a Saturday, then you can leave Vagator Beach for one of the famous night markets in Goa: Saturday Night Market (Arpora) and Mackies Saturday Nite Bazaar (Baga).

• By road : Approx. 15 minutes’ drive

These markets are not just great to shop for an extensive selection of handmade goods but they also have everything you need to feel the true Goa vibe. There’s live music; food stalls serving salads and waffles and other local fare; cocktail bars; fun zones; and more.

• Timings : Saturday Night Market (Arpora): 4.00 pm – 11.00 pm (November-April) Mackies Saturday Nite Bazaar (Baga): 6.00 pm – 1.00 am (November-May)

You can shop your heart out, binge on savoury and sweet treats and have a gala time at the markets before retreating to your hotel in Goa to sleep off the night.

9.00 am – 12.00 pm: Delve into history with a trip to Old Goa

History in Goa | 3-Day Trip to Goa

Goa is not all about partying and chilling… it also has a totally different side to it that speaks volumes about the state’s rich architectural and cultural heritage. So start your second day with a quick breakfast at the hotel followed by a long drive to Old Goa (or Velha). Once the capital of Portuguese India, Velha has many colonial-era buildings for history buffs to explore.

What to see?

• Basilica of Bom Jesus
• Se Cathedral
• Church of St. Cajetan
• Church of St. Francis of Assisi
• Church of Our Lady of the Mount
• Chapel of St. Francis Xavier
• Augustine Tower
• Museum of Christian Art

Click as many pictures as you can at these magnificent edifices dating back years and thereafter, take the road back to Panaji, the state capital, to explore its gems.

12.30 pm – 5.00 pm: Take a tour of the best of the best in Panaji

Panaji | 3-Day Trip to Goa

Drive through the cobblestone streets and bright, colourful Portuguese-era houses of Panaji to get a true feel of what the real Goa is. En route, catch a glimpse of some of the most popular landmarks in the area and if you have the time, don’t miss to capture them.

• Church of Our Lady of the Immaculate Conception
• Fontainhas Latin Quarter

It’s almost time for lunch now, so take a break from all the sightseeing and halt at one of the popular restaurants or cafes in Panaji to sample an authentic Goan meal.

• The Fisherman’s Wharf
• The Black Sheep Bistro
• Kokni Kanteen
• Ritz Classic

Once you’re full, continue your sojourn in Panaji with a visit to its most frequented place – Miramar Beach. Clean and filled with soft sand, this beach is perfect for unwinding or taking an evening stroll or even binge drinking at one of the pubs or bars along the shore.

5.00 pm – 7.00 pm: Go for a boat cruise on the River Mandovi

Boat cruise on River Mandovi | 3-Day Trip to Goa

After spending a couple of hours at the tranquil Miramar Beach, prepare yourself for the experience of a lifetime: an hour-long boat cruise on Mandovi. The relaxed sail, traditional dance performances like Dekhni and Fugdi , DJ music, sightseeing and the best of all, the enchanting Goan sunset all make it the best way to spend some quality time with friends or family.

• Last Cruise : Around 8.00 pm

7.00 pm onwards: Try your luck at Goa’s anchored casinos

Goa’s anchored casinos | 3-Day Trip to Goa

When in Goa, you definitely shouldn’t miss out on the memorable gaming experience offered by the state’s offshore casinos. Who knows, you just might get lucky!

Where to go?

• Deltin Royale
• Deltin Jaqk
• Deltin Caravela
• Big Daddy Jetty
• Casino Pride

You can also enjoy live music and dance from 9 pm onwards along with a world-class gourmet buffet and free drinks that make the casino visit all the more worth it.

• Entry Fee : Starting @ 1500 per person

Spend as much time as you wish at the casino; you can even stay here till the dawn of light and keep playing and hopefully, winning before you return to your hotel.

(Alternate Option)

5.00 pm – 7.00 pm: View a spellbinding sunset at Fort Aguada

Sunset at Fort Aguada | 3-Day Trip to Goa

From the Miramar Beach, you can also head back towards the heart of North Goa but don’t forget to make a stop at Fort Aguada to enjoy a captivating view of the sea.

• By road : Approx. 45 minutes’ drive

Reach the fort via the 4 km-long road from Sinquerim Beach or take the shorter 2 km-long foot path; however, do note that it is a steep climb. But watching the sun setting on the horizon from atop this fort would be a memory that will be etched in your mind forever.

• Last entry : 6.00 pm (All days)

After experiencing the tranquillity and enjoying the natural beauty at Fort Aguada, proceed to one of the famous pubs along Candolim-Baga stretch for max-level fun.

• By road : Approx. 15-30 minutes’ drive

7.00 pm onwards: Party till you drop at North Goa’s pubs

North Goa’s Pubs | 3-Day Trip to Goa

You’ve spent time at Goa’s beach shacks that are open till late but your trip will be incomplete if you don’t witness the state’s happening nightlife at its various pubs. The delicious food, the cocktails and the peppy music are sure to bring out the party animal in you.

• Cohiba, Candolim
• SinQ, Candolim
• LPK Waterfront, Nerul
• Café Mambos, Baga
• Cape Town Café, Baga
• Tito’s, Baga

Do visit St. Anthony’s shack on Baga if karaoke is your thing.

Since most pubs are open till late, you can dance (or sing) your heart out while sipping on drinks and binging on snacks before you head back to sleep off the night.

Full Day: Explore the beaches of South Goa and more

Beaches of South Goa | 3-Day Trip to Goa

Relish a delicious breakfast at the hotel or outside and then get ready to explore the tourist hotspots down south. From serene and beautiful beaches to revered shrines to wildlife sanctuaries and more, South Goa has a lot on offer for people of different interests.

• By road : Approx. 2-3 hours’ drive

Since the first two days have been quite frenetic, it would be ideal to spend your last day of the tour just lazing around, away from the hustle-bustle of the north. The sun-kissed beaches and spectacular landscapes of South Goa are sure to offer you absolute bliss.

• Colva Beach: For adventure sports like skiing, parasailing and paragliding
• Benaulim Beach: For spice plantations, boat rides, bike rides and other water activities
• Agonda Beach: For windsurfing, hiking and dolphin rides
• Palolem Beach: For silent parties, dolphin spotting, scuba diving and sunset viewing
• Polem Beach: For swimming and sunbathing

You can also visit Shantadurga Temple, which is a sight to see.

Whenever you’re hungry, you can enjoy a sumptuous Goan meal or other multi-cuisine delicacies at any of the restaurants, cafes or shacks dotted across South Goa.

• Martin’s Corner, Betalbatim
• The Fisherman’s Wharf, Cavelossim
• Dropadi, Palolem
• The Red Ginger, Colva
• Mickey’s Colva
• Zeebop, Majorda

After spending whatever time you have at the most popular places in South Goa, it is best to head back to the airport in time for your flight with a bag full of memories.

[showhotelbycity hotelcity=’Goa’]

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Travel Tour Agency Business Plan Template

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Our sample business plans are examples of what one business owner did. That doesn't make them perfect or require you to cram your business idea to fit the plan structure.

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More business planning resources

Industry Business Planning Guides

How to Start a Business With No Money

How to Write a Business Plan for Investors

Business Plan Template

10 Qualities of a Good Business Plan

How to Write a Business Plan

Simple Business Plan Outline

How to Create a Business Plan Presentation

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Travel Itinerary Template

Collect your online responses with Jotform and turn them into professional, elegant PDFs automatically.

• The Airline reserves the right to cancel bookings and tickets.
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• Your museum and theatre ticket(s) cannot be refunded or exchanged.

Here is a Travel Itinerary template composed of two pages as first providing you with the travel location, dates and contact details and the second page listing out travel, accommodation and activities schedule with all necessary details included. You can fully customize the template by changing the theme, colors and background, add, change or remove fields, change the format in a way that best fits your business needs.

More templates like this

Plane Ticket Template

A plane ticket template is used by airlines to book tickets for their customers online. Are you a travel agent, booking company, or airline looking for a way to sell tickets online? Our free Plane Ticket Template is the perfect way to create polished plane tickets for your clients. Just enter each traveler’s flight and personal details and this sample airline ticket will automatically generate personalized PDF plane tickets, great for domestic or international travel. Download or print them for your records, or email them to clients as an itinerary or travel document to bring on the day.You’ll get off to a flying start with our readymade Plane Ticket Template — but if you’d like to customize the template, Jotform’s drag-and-drop Form Builder ensures you won’t be flying blind when it comes to design. Simply drag-and-drop elements to add your logo, outline flight details, and update terms and conditions. Why not integrate the attached form with one of our payment gateways to accept secure payments online? Try our Plane Ticket Template today to instantly generate professional, uniform plane tickets — it can save you time, organize your records, and help your travel business reach new heights.

Vacation Itinerary Template

Whether you run a travel agency company or just someone who loves to travel and wants to have a detailed plan documented, a Vacation Itinerary Template is always necessary. Having a ready-made itinerary PDF template will help you in planning for your travels and will maximize your time and expenditures. Try this sample Vacation Itinerary Template from Jotform. This template is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination, date and time of arrival, places to visit, estimated cost and many more. You can change this information or add more if you want.

Flight Itinerary Template

A Flight Itinerary is an airline travel route information of a person or a group detailing the departure and arrival schedules of every flight. The information provided includes the type of aircraft that the passenger will board on, the date and time of flight, the reservation/booking numbers, the target destination, including the terminal and if possible, the gate in the terminal where the passenger will go on board.This Flight Itinerary PDF Template is a simple, yet, comprehensive flight itinerary PDF document that was built from Jotform's PDF builder. It includes the necessary information that is needed in a flight itinerary, including possible connecting flights to reach the destination. This Flight Itinerary PDF template is easy to modify. Just copy this to your Jotform account and start editing it in your PDF editor and you are good to go!

• PDF Templates /
• Itinerary /

Itinerary Templates

Use our free Plane Ticket Template to create customized domestic or international plane tickets fast. Download, print, or send as PDFs in a single click.

Try this sample Vacation Itinerary Template from Jotform. This sample is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination and date and time of arrival.

Build your flight itinerary anywhere and easily! Use this Flight Itinerary PDF template built under the Jotform PDF editor and you bring your flight itinerary in your computer of mobile device!

Business Travel Itinerary Template

Planning a business trip? Help employees and executives keep track of travel arrangements and appointments with Jotform’s Business Itinerary PDF Template. Using Jotform’s PDF Editor, you can edit this sample.

Daily Itinerary Template

A Daily Itinerary Template is a document that will help you organize your daily tasks by planning it ahead of time. This will definitely help you establish a habit and a plan to achieve your goal. This document can be used by students to prioritize the things that they need to do for a school like study habits and reviewing for upcoming exams. For adults, a daily itinerary is useful to prevent procrastination. It can also be used in travel activities in order to maximize vacation time.This Daily Itinerary Template shows the activities that you will follow for 7 days. Each day shows the time, activity description, and status. This template is utilizing the Configurable List widget where they can add activity information dynamically as needed. This PDF template can be edited easily via the PDF Editor where you can insert images, change font format, or change the theme color.

Itinerary Planner Template

Create personalized schedules for your next trip with this free Itinerary Planner PDF Template. Download, share, and print custom itineraries in seconds!

A travel itinerary document composed of two pages providing the travel location, dates and contact details with the travel, accommodation and activities schedule with all necessary details included.

Bachelorette Itinerary Template

Instantly create PDFs itineraries for a bachelorette party. Easy to customize for any theme. Download, print, and share in just one click. No coding required!

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If you are organizing a huge birthday party, this Birthday Itinerary would help you inform your guests about the party schedule with all location, date and time information included. All submission data will be automatically generated as a pdf document with this design, that would allow you to send personalized itinerary for all your guests. You can fully change the template and create your own birthday itinerary, change the document alignment, background, fonts, colors and add more fields by simply dragging and dropping elements.

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Trip Itinerary Template

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Impress your colleagues by showing your organizational skills with the help of this Meeting Itinerary Template. This template is easy to use and can be edited conveniently via the PDF Editor.

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You’ll have the option to change any graphic element, list additional activities, include venue information, and even add photos of the happy couple.

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Inform your passengers of the arrival and destination of the cruise by using this Cruise Itinerary Template. This document displays the destination, departure time, and arrival time.

Travel Itirenary

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Create your Camping Itinerary straight out from Jotform with the use of this Camping Trip Itinerary Template! Stop figuring out how to start your camping itinerary document. Use this Camping Trip Itinerary PDF Template instead!

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Save time, money, and effort by using this Formal Itinerary Template in order to manage your event. This is one of the key elements in order to have a successful formal event.

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Produce your Music Tour Itinerary documents using this Music Tour Itinerary PDF template by Jotform! Create your music tour schedule easily and publish a document by providing the information for your itinerary to your delegates.

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About Itinerary Templates

The journey of a thousand miles begins with a single step — or one carefully thought-out itinerary. Whether you’re a travel agent, event coordinator, wedding planner, or someone organizing an annual family road trip , you can instantly create schedules for any upcoming occasion with Jotform’s Itinerary PDF Templates.

Using our drag-and-drop PDF Editor , you can reorganize the itinerary template layout and include additional activity fields to help you plan every moment. When users fill out your customized itinerary form, their information will automatically be saved as PDFs that can easily be printed or sent electronically to everyone on the guest list. Once downloaded, these mobile-friendly PDF itineraries can quickly be accessed on phones, so even when internet isn’t available, everything can still go according to plan.

Frequently Asked Questions

1) what are the subtypes of itinerary templates.

There are itinerary templates for events, vacations, conferences — you name it! You can use travel itineraries — which include information about flights, hotels, tickets, vacation packages, and more — as well as business itineraries for conference schedules or meetings. Plus, you can fully personalize your itinerary for any trip you’re planning, whether that’s a road trip, a bachelor party, or an all-inclusive cruise.

2) What is the purpose of using an itinerary template?

The purpose of an itinerary template is to provide a structured plan for a trip or event. It outlines all the details of the event, including activities, schedules, budgets, to-do lists, and more. An itinerary template can help you organize and streamline the planning process both more productive and enjoyable, whether you’re putting on a conference or a small event for friends.

3) What are the benefits of using an itinerary template?

An itinerary template helps with time management and organization. It helps you lay out the details of an engagement in advance, saving you time and hassle once the event actually happens. Itinerary templates are also great for communicating details with others, as you can send them out to everyone involved to communicate logistics. Lastly, itinerary templates are useful when budgeting for expenses because you can estimate and track costs in one place.

4) How do I create an itinerary template?

You can create an itinerary by heading over to Jotform’s PDF templates library. We have you covered with multiple itinerary templates to choose from — no matter your needs. Simply pick the template that works best for you, click Use Template, and customize it in our PDF Editor. When you’re finished, you can share it via email or link or embed it in your website in seconds.

5) What information should be included in an itinerary template?

Generally, an itinerary template should include the major elements of the event or trip. For example, if you’re making a flight itinerary, make sure to include flight numbers, boarding times, terminals, and confirmation numbers.

If you’re making a conference itinerary, list the conference name, date, start time, location, sessions, and other details. Include a day-by-day or hour-by-hour breakdown of the schedule, depending on the length of your event.

The best way to construct an itinerary is to step back and think about all the information you would need to know as a traveler or attendee. This could include everything from budget and accommodation to meals and contact information, so take time to flesh out all the details.

6) Can I customize an itinerary template to suit my specific needs?

The beauty of the itinerary template is that you can adjust it to meet your requirements seamlessly. With Jotform’s intuitive drag-and-drop PDF Editor, you can rearrange sections, add new form fields, adjust fonts and colors, drop in your own logo, and much more. When you’re done, you can share it through email or a link with anyone who needs it. Plus, our mobile-friendly PDF itineraries work great on any phone, tablet, or computer, so your users can access them even if they’re traveling without a great internet connection.

7) Where can I find free itinerary templates online?

You can find free itinerary templates with a quick Google search. But, while there are many options to choose from, not all free itinerary templates are created equal. If you have to download a template as a Word document or PDF, editing them can get tricky, depending on which operating system or tools you use.

Jotform’s itinerary templates are completely free to use and easy to edit. Just choose the one you want to use, customize it in our PDF Editor, and you’re ready to go. You can create and share a robust itinerary in minutes.

8) How do I add accommodations and transportation details to an itinerary template?

You can add accommodation and transportation details to your itinerary template by replacing the text from the sections in one of our templates or by adding new sections to your itinerary.

You can include handy charts, color-block your sections, or create a snappy form design to make sure your users can absorb the information at a glance. To make your accommodation and transportation details even more organized, consider using standard formatting, bullet points, charts, and clear headings to enhance readability.

9) Can I share my itinerary template with others?

Yes! An itinerary wouldn’t be very useful if no one could see it except you — which is why Jotform has made this part as easy as possible. When you’re finished customizing your template, navigate to the Share button in the upper right corner of the PDF Editor. From there, you can create a link to share your document or invite users by email. You also have the option to grant private or company access, adjust permissions, and more.

10) Is it possible to create an itinerary template for multiple destinations?

Yes, you can create an itinerary template that covers multiple destinations for an event or trip! For example, if you’re organizing a company retreat with multiple destinations (think Chicago to New York or Paris to Berlin), you can create schedules for each location in the same itinerary. Put your stops on different pages or create separate charts with their activities. This way, you won’t have to send multiple documents to attendees.

11) Can I integrate a map or GPS coordinates into an itinerary template?

You can add a map as an image in your itinerary template to help guide attendees. You can also include information like the name and GPS coordinates of the destination in the template to make sure your attendees know where they’re headed.

12) How can an itinerary template help me stay organized during my trip?

An itinerary template can help you stay organized during your trip by eliminating unknown factors that may cost you time and money. For instance, if you book a bus to your day trip destination in advance, you won’t have to run around trying to find a way there the day of. An itinerary also helps you keep all the details about your day in one place so you won’t have to dig through your email searching for tickets or schedules.

One of the biggest perks of an itinerary is that it helps you manage your budget. Planning your budget in advance helps you estimate how much you’re going to spend and when, which also helps you add contingency funds should any surprises pop up.

And speaking of surprises — believe it or not, an itinerary can actually help with flexibility as well! Any trip will throw unexpected changes at you, but having your plans in one place will make it easier to rearrange specific activities or incorporate more time into your schedule with ease.

13) Are there any best practices for using an itinerary template?

There are several best practices that will help you get the most out of your itinerary template. The first one is to customize the template to your needs — adding all the details specific to your event will help you cover all your bases. Keep the information concise, so attendees don’t feel overwhelmed by too much text on the page.

It’s best to use a digital format such as a PDF for your itinerary, since paper itineraries are easy to lose or destroy. Be sure to share your document with all your attendees, so no one’s in the dark — and be sure to update it if any last-minute changes pop up!

14) How can I optimize my itinerary template to maximize my time during the trip?

Every itinerary will be different, depending on what each person enjoys. If you’re someone who likes to account for every minute of a trip, you can make a really robust itinerary. On the other hand, if you prefer to have some wiggle room, you can schedule one or two activities and leave the rest of your time to mosey around town.

In general, you can optimize your itinerary by prioritizing a couple must-see destinations and grouping activities together based on location. For example, if you’re headed to Barcelona and you’re most excited to see the Sagrada Familia, then you should plan a day in that part of town — and if a restaurant you wanted to try happens to be nearby, you can group those activities together.

It’s also wise to research transportation options in advance, because getting from one place to another often takes up the most time on trips. Be mindful of how long it’s going to take you to get somewhere — you might find it’s better to snag a cab than brave the train.

Lastly, plan in some buffer time and go with the flow! Nothing will ever go perfectly on a trip, but remember that it’s just as much about the journey as it is about the destination.

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