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What a business travel manager does

Welche aufgaben haben travel manager von unternehmen.

Die Stellenbeschreibung eines Travel Managers

Travel Manager spielen eine enorm wichtige Rolle für den Erfolg eines Geschäftsreiseprogramms. Doch zu ihren Aufgaben gehört weit mehr, als Flüge, Hotelzimmer und Mietwagen zu buchen. Travel Manager interagieren mit vielen – wenn nicht sogar allen – Stakeholdern in einem Unternehmen. Sie stellen unter anderem sicher, dass das Geschäftsreiseprogramm die Ziele des Unternehmens unterstützt, zur Firmenkultur passt sowie die Mitarbeiter zufrieden stellt und so an das Unternehmen bindet.

Travel Manager überwachen und verwalten Richtlinien für Geschäftsreisen und in der Regel auch das Geschäftsreisebudget. Zudem sind sie verantwortlich für Verträge mit Anbietern und Partnern, müssen auf die Bedürfnisse von Geschäftsreisenden reagieren und Möglichkeiten für Einsparungen finden. Des Weiteren obliegt ihnen nicht selten der Einkauf oder die Zusammenarbeit mit externen Partnern, um die Kosten für stornierte Reisen erstattet zu bekommen. Um all diesen Anforderungen gerecht zu werden, bedarf es jahrelanger Erfahrung. In Zusammenarbeit mit einem Travel-Management-Unternehmen (TMC) stellen Travel Manager sicher, dass Ihr Reiseprogramm und Ihre Richtlinien den Bedürfnissen von Unternehmen und Reisenden gleichermaßen entsprechen.

Toolkit zur Neugestaltung Ihres Reiseprogramms herunterladen

Es ist nicht leicht, ein effektives Geschäftsreiseprogramm zu entwickeln und umzusetzen. Die geschäftlichen Anforderungen ändern sich sehr schnell − das Reiseprogramm muss genauso flexibel sein. Immer wieder gibt es unvorhergesehene Änderungen bei Geschäftsreisen. Travel Manager müssen Reiserichtlinien proaktiv festlegen, damit das Unternehmen schnell reagieren und sich und seine Mitarbeiter vor Risiken schützen kann. Die Grundlage effektiver Geschäftsreiseprogramme beruht auf den folgenden Faktoren:

• Klar definierte Reiserichtlinien und Abläufe
• Benutzerfreundliche Tools und Technologien für das Geschäftsreisemanagement
• Tools für die Sicherheit von Reisenden und das Risikomanagement bei Geschäftsreisen
• Programme zur Reiseoptimierung

Travel Manager arbeiten mit unterschiedlichen Stakeholdern zusammen, um diese Grundlage aufzubauen.

Bestimmung von Reiserichtlinien und Abläufen

Klar definierte Reiserichtlinien und Abläufe helfen, Kosten zu sparen und das Wohlergehen der Reisenden zu fördern. Dabei hat es oberste Priorität, bei der Festlegung und Durchsetzung der Richtlinien stets konsequent zu sein. Geschäftsreisen stehen in direktem Zusammenhang mit den geschäftlichen Zielen eines Unternehmens. Aus diesem Grund gibt es Richtlinien und Regeln, die bei privaten Urlaubsreisen nicht nötig sind.

So können Unternehmen beispielsweise bevorzugte Hotels oder Mietwagenanbieter haben. Für bestimmte Regionen und Länder können zudem Obergrenzen für Reisen, Unterkünfte oder Tagespauschalen festgelegt werden. Auch sollten stets kulturelle Unterschiede in die Überlegungen mit einbezogen werden. Richtlinien in Bezug auf die Sorgfaltspflicht spielen ebenfalls eine wichtige Rolle bei der Festlegung Ihrer Reiserichtlinie.

Ist all dies gegeben, kann ein Unternehmen Kosten einsparen, den ROI ermitteln und die Sicherheit der Geschäftsreisenden sicherstellen. So hat zum Beispiel das Unternehmen NASDAQ erkannt, welche Vorteile es bietet, seine Reiserichtlinien und Abläufe neu zu überdenken und zu überarbeiten, und konnte so sowohl die Erfahrungen seiner Geschäftsreisenden als auch seine Bilanz verbessern.

All dies liegt in der Verantwortung des Travel Managers. Außerdem ist dies der Grund, warum so viele Unternehmen mit TMCs wie Egencia zusammenarbeiten. Nur mit dem richtigen TMC kann Ihr Reiseprogramm Erfolg zeigen. Sie brauchen einen Partner mit den Buchungstools und der Technologie, die Ihnen die Verwaltung erleichtern – von der Reisekoordination bis hin zur Personalisierung Ihrer Reiserichtlinien. Ihr Partner sollte eine Führungsposition in der Reisebranche innehaben, damit er für Ihre Geschäftsreisen die besten Raten und Rabatte aushandeln kann.

Technologie für ein besseres Reiseerlebnis

Der gesamte Buchungsprozess für Reisen hat sich durch den Einsatz von Technologie grundlegend verändert. Auch Ihre Mitarbeiter sind Verbraucher und erwarten als solche die gleiche nahtlose und benutzerfreundliche Erfahrung bei ihren Geschäftsreisen. Das Reiseprogramm muss auf ihre Bedürfnisse zugeschnitten sein.

Manche buchen am liebsten online. Andere möchten eine Geschäftsreise mit wenigen Klicks auf ihrem Smartphone buchen können. Und wieder andere ziehen es vor, jemanden anzurufen, der alles für sie organisiert. Die Buchungstools, die Sie Mitarbeitern zur Verfügung stellen, sollten ihre Erwartungen und Anforderungen erfüllen. Das hat auch das Investmentunternehmen West Park Management Services erkannt, als die Online-Buchungsrate bereits im ersten Monat nach der Einführung von Egencia von 11 % auf über 80 % anstieg.

Diese Erwartungen gilt es zu erfüllen, ohne dabei die Einhaltung der Richtlinien Ihres Reiseprogramms zu vernachlässigen. Heutzutage zählt es zu den Aufgaben eines Travel Managers, die Balance zwischen den Bedürfnissen der Geschäftsreisenden und des Unternehmens zu finden.

Zum Glück kann die Technologie hier helfen. Neben den offensichtlichen Apps und Websites machen es Technologien wie künstliche Intelligenz (KI) einfacher für Reisende, die Optionen auszuwählen, die ihren Vorlieben und zugleich auch den Richtlinien entsprechen. Die Kunden von Egencia nutzen tagtäglich KI, auch wenn es ihnen vielleicht nicht bewusst ist. Eine der aktuellsten Reisetechnologien arbeitet im Hintergrund, damit Nutzer ein besseres Erlebnis erhalten und die Richtlinien einhalten können.

Sicherheit von Geschäftsreisenden und Risikomanagement

Als Travel Manager sind Sie verantwortlich für die Gesundheit und das Wohlergehen Ihrer Geschäftsreisenden. Diese Faktoren fallen unter das Rechtsprinzip der Sorgfaltspflicht. Unternehmen sind gesetzlich verpflichtet, für alle Geschäftsbereiche und auch bei Reisen Sicherheitsvorkehrungen zu treffen.

Unternehmen sind auch für Mitarbeiter auf Reisen verantwortlich. Wo sind Ihre Mitarbeiter? Wie geht es ihnen? Brauchen sie Hilfe?

Travel Manager brauchen Geschäftsreise-Tools, mit denen sie Probleme vorhersehen oder Reisende im Notfall kontaktieren und orten können. Tatsächlich integrieren acht von zehn Unternehmen Sicherheitsaspekte in ihre Reiserichtlinie. Viele Unternehmen geben zudem an, dass die Sorgfaltspflicht einer der wichtigsten Bestandteile ihrer Reiseprogramm-Strategie sei.

Krisenmanagement spielt für jeden Travel Manager eine wichtige Rolle. Für das Wohlergehen der Mitarbeiter auf Reisen zu sorgen gehört zu den Hauptaufgaben von Travel Managern. Im Notfall müssen Sie wissen, wo sich Ihre Reisenden gerade befinden, und sie bei Bedarf in Sicherheit bringen. Bei Reisen, die über die Egencia-Plattform gebucht wurden, können Sie den Standort mithilfe von Traveller Tracking ermitteln.

Optimierung Ihres Reiseprogramms

Travel Manager bringen Unternehmen mithilfe optimierter Reiseprogramme und den damit verbundenen Einsparungen sowie der Berichterstellung, der Einhaltung der Sorgfaltspflicht und dem Veränderungs- und Kostenmanagement voran. Sie sollen die Vorteile von Geschäftsreisen unter Beweis stellen. Dafür müssen sie das Unternehmen gut genug kennen, um die Vorteile von Geschäftsreisen im Hinblick auf die Mitbewerber, den Umsatz und die Mitarbeiterbindung darstellen zu können.

Die leistungsstarke Online-Plattform von Egencia bietet Travel Managern die notwendigen Analysetools, mit denen sie Einsparungsmöglichkeiten aufzeigen und den ROI ermitteln können. In Egencia Analytics Studio stehen Travel Managern visuelle Dashboards mit robusten Aufschlüsselungsfunktionen zur Verfügung. Damit können sie ihre Programme analysieren und Möglichkeiten für Kosteneinsparungen finden. NTT Singapore nutzt unsere Datentools, um Reisekosten zu überwachen, die Reisen von Einzelpersonen oder Unternehmensgruppen zu analysieren und Berichte für die Führungsriege zu erstellen, in denen es visuelle Darstellungen zu jedem Aspekt des Reiseprogramms gibt. So gewinnt das Unternehmen hilfreiche Informationen aus den Reisedaten und die Reisenden profitieren von einem einfachen Buchungsvorgang, der ihre Anforderungen erfüllt.

Travel Manager von Unternehmen stehen an vorderster Front

Reisen wirken sich direkt auf die Unternehmenskultur und den Gewinn aus. Der Travel Manager hat die Leitung des Programms inne, mit dem diese Ziele erreicht werden sollen.

Von Richtlinien und Abläufen bis zur Auswahl des richtigen TMC − die Bedeutung von Travel Managern von Unternehmen für den geschäftlichen Erfolg ist nicht zu unterschätzen.

Sie interessieren sich für bessere Geschäftsreisemanagement-Lösungen? Dann kontaktieren Sie unser Team.

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MY GERMAN DMC

Your incoming agency with a keen sense for classiness -destination management & mice made in germany, experience the german way of destination management.

As a full-service agency based in the metropolitan area of Nuremberg we know how to execute destination management the German way: precise and efficient project-management to provide a solid high-quality product that leaves nothing to be desired. my german DMC stands for quality, competence, and precision. We are specialists for any kind of event: from very small to larger-than-life business events, efficient meetings and conventions, as well as unforgettable incentives in Germany.

Home-based in Nuremberg, Bavaria we provide local knowledge, creativity and enthusiasm to organize your special customized programs and venues. Being in the business for many years, we are absolute professionals when it comes to venue scouting. Understanding that the location is essential for any spectacular event, we hunt for unique venues that will take your breath away. my german DMC – your partner in creating unique and unforgettable experiences all around Germany and Europe.

DESTINATION GERMANY: VENUES THAT WILL TAKE YOUR BREATH AWAY

History buffs look no further. Germany is your perfect destination overflowing with interesting venue selections for your next corporate event. Each larger city in Germany provides a whole lot of marvelous venues, locations, and landmarks. Whether you prefer vibrant city life or stunning nature Germany serves everything you could desire for your event.

Located right at the very heart of Europe Germany is one of the most accessible destinations and the perfect all-year-round holiday destination for guests from all over the world. Our meeting facilities including major convention centers and huge exhibit space, an impressive hotel selection and breathtaking venues make Germany an excellent choice for your next corporate event.

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TOURS & EXCOURSIONS, CITY HIGHLIGHTS, INCENTIVE PROGRAMS

Authentic and unique cultural experiences: That’s what we serve for each location in Germany and Europe. So, let us take you beyond the ordinary! Our expert knowledge and professionalism will make the most of any trip, tour or excursion. Our tours and venues are just as individual as our customers.

Get to know the authentic cultural experiences that define each German destination. Our “local knowledge” will take you beyond the ordinary and expected. There is no better way to create unforgettable memories and building strong connections with the people around you than an one of a kind tour or excursion that shows you the highlights of your destination as well as unique hidden gems off the beaten track. SEND REQUEST NOW

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The secret is knowing what kinds of experiences will resonate with your audience and achieve your goals.

Our special customized programs will create once in a lifetime memories. REQUEST YOUR EVENT

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my german DMC has strong partner relationships in every market.

These relationships, built over decades, promise you the best hotel selections, logistics and hospitality services for your programs. BOOK NOW

TEAM BUILDING ACTIVITIES

Defining specific programs to achieve positive results for your company is our goal.

We will strengthen your corporate values, build camaraderie in your target group or address team challenges. REQUEST YOUR TEAM BUILDING EVENT

UNFORGETTABLE EXPERIENCES BEGIN WITH PRECISE PLANNING

We customize every single detail of your program from first contact to design to execution while focussing on your business goals.

We understand there is only one chance to get it right, to create that once in a lifetime memory. Our goal is to make the flawless execution of your event appear effortless.

As a Destination Management Company "my german DMC - gernEvent GmbH" is currently a member of the MPI Meeting Professionals International Network www.mpiweb.org .

Destinations we serve: Berlin, Nuremberg, Frankfurt, Munich, South Bavaria, Cologne, Hamburg, Heidelberg, Dresden, and every major city in Germany.

my german DMC – Destination Management. High-class services.

What does it take to turn an incentive event into an unforgettably successful experience? Know-how in destination management, expert knowledge and fully devoted staff. These skills and far more are the core of our philosophy. We guarantee a smooth operation of your incentive event, your gala dinner, your convention, your conference and whatever else you want us to accomplish. As a long-term experienced event agency based in Fuerth and Nuremberg, you can rely on high-class service as well as perfected attendee administration. We are your partner for MICE (meetings, incentives, conventions, events) both in the corporate and the customer sector.

Project and attendee management go hand in hand for outstanding incoming B2B events, such as company events, company celebrations and many other occasions, e.g. team-building events.

Germany offers a broad range of internationally acclaimed fairs, congresses and festivals located in different hot-spots, such as Berlin, Munich or Nuremberg throughout the year. my german DMC is your partner in conceptualizing, planning, organizing, calculating and executing creative, economical and emotional incentive programs around these locations, creating long-lasting memories.

Destination management to the point of perfection: Why choose my german DMC as your incoming corporation?

We are an emerging incoming agency located right in the dynamic heart of Franconia, which is the area around Nuremberg, Ansbach and Bamberg. We are a full-service provider for destination and event management: wherever you would like to go, whatever you would like to see, whatever you would like your incoming event to be, my german DMC will conceptualize and execute incentive programs with expert precision. That is DMC made in Germany.

We understand that successful performances are not just about the actual event itself but also about executing well-planned business travel management, including organizing flights, ground transportation, premium accommodation in selected 4 to 5 star hotels with delicious catering, tours in and around Germany’s hot-spots and everything else associated with international incentives.

Professionally executed project and change management during the planning phase ensures ideal communication between our customers, our agency and the target audience. Efficient planning via a single source is crucial in maintaining high-quality standards. Engaging my german DMC means benefitting from long-standing know-how and a passionate attention to detail in executing incentive programs. Decide now for a professional DMC that will increase your success, inspire your staff and develop most fascinating experiences.

Discover the alternative in business travel

Welcome to the place where clients are truly partners. As an extension of your team, FCM Travel is the travel management company that brings agility to your corporate travel programme, driving value and creates simplicity.

With a unique approach to building technology, and talented teams that go above and beyond, together we can do more than tick boxes and book tickets.

How we add value to business travel programmes

Consistent experience

Data that influences

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A collaborative partner

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Technology built around your woes

Craving a smoother way to book and manage business trips, with quick access to support, 24/7? Yearning to easily search and pull reports for travel insights, and view safety & risk alerts in one place?  

Our customers felt the same way. That’s why we built the FCM Platform, a business travel platform that’s designed to transform travel programmes.  

With the FCM Platform, you get: 

• Global consistency  
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Corporate travel services that work for all

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Resources hub.

From The Th!nk Series to FCM Consulting’s Quarterly Trends Reports, to practical travel advice and insights to elevate programmes. Explore the Resource Hub .

5 signs your travel programme is ready for change

FCM Consulting Case Study: Communication strategy with JTI

FCM Consulting Q2 Report 2023

“Not only did FCM provide comprehensive, customised materials and sessions, they consistently took the time to listen and understand our culture, and then flexed to align with our needs”.

That's what the travel manager of a well-known Fortune 100 insurance company said about implementing FCM Travel, after 10 years with their incumbent TMC. Discover how agility and partnership-focused goals were a perfect match for this global business travel programme.

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Top Tour Operators and Travel Agencies in Germany 2024/2025

Top Tour Operators and Travel Agencies in Germany. Below you will find 20 of the best tour operators and travel agencies in Germany offering in total 277 tours and holidays through-out Germany. Combined they have received 152 customer reviews and an average rating of 5 out of 5 stars. The top tour activities offered in Germany are: Adventure and sport, Boat tours, water sports and marine wildlife & Sightseeing, attractions, culture and history.

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20 Tour Operators in Germany with 152 Reviews

Insight Vacations

• Address 33 Kern Road, Toronto, Canada
• Response Rate 86%
• Response Time 2 hours

Walkers' Britain

• Address 1B Osiers Road, London, England
• Response Rate 83%
• Response Time 1 hour

• Best-in-Class Top 5% of companies
• Excellent Service Top 10% of companies
• Superior Service Top 15% of companies

• Address Picquet House, St Peter Port, Guernsey, London, England
• Response Rate 90%

Expat Explore

• Address 10 Merryweather Place, London, England

Indus Travels

• Address 233, 11951 Hammersmith Way, Richmond, Canada
• Response Rate 97%

G Adventures

• Address G Adventures Ltd, 60 Bastwick Street, London, England

Back-Roads Touring

• Address 109 Power Road, Chiswik, London, England

Original Europe Tours GmbH

• Address Pettenkoferstraße 17A, Berlin, Germany
• Response Rate 13%

Europamundo

• Address c/ Garcia de Paredes Nº 55 1ª Planta, Madrid, Spain
• Response Rate 96%
• Response Time 3 hours

CroisiEurope

• Address 12 Rue De La Division Leclerc, Nedre Rhin, France

Exodus Travels

• Address Grange Mills, Weir Road, London, England
• Response Rate 85%

• Response Rate 88%

Intrepid Travel

• Address 380 Lonsdale Street, Melbourne, Australia

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What is the difference between a travel agency and travel management?

Discover the key differences between a travel agency and travel management so you can understand what’s right for your company.

By Jessica Freedman

May 8, 2024

Understanding the difference between a travel agency and travel management is crucial to making the best choice for your business. In this post we will explain the differences, nuances and advantages of both approaches.

What is a travel agency?

A travel agency is a company that specializes in facilitating the planning and booking of business trips for individuals and groups. These companies offer a wide range of services beyond just booking flights and hotels. They take care of every facet of the travel organization, be it coordinating flight routes, selecting accommodation, providing transfers or putting together tailor-made packages.

Traditional travel agencies are often based in on-site offices where customers can receive personal advice and where brochures and travel catalogs are available. This personal interaction can help provide a sense of trust and security, especially for customers who feel uncertain about booking.

A lot of travel agencies also operate as online travel agencies, or completely shifting their services to the digital world. They provide a convenient platform for customers to plan and book their trips online without leaving home. With a wealth of information, reviews and comparison tools, customers can tailor their trips to suit their own preferences and budgets. The online presence also allows these agencies to be available 24/7 and serve clients across the globe.

What is a travel management company?

A travel management company (TMC) goes far beyond the traditional services of a travel agency and offers a comprehensive package of services specifically for businesses. It not only acts as a booking agency, but also takes full responsibility for a company’s travel process, from planning to billing, and ensuring compliance with the businesses’ travel policy .

A TMC’s range of services includes not only the simple booking of flights and accommodation, but also the development and implementation of tailor-made travel policies that ensure that all trips are in line with company goals and budgets. Additionally, they provide comprehensive cost control by monitoring expenses, reviewing invoices, and highlighting potential savings.

Another important aspect of the TMC service is support in the event of emergencies during business trips. By providing a 24/7 emergency response team, they can respond quickly to unforeseen events, such as flight cancellations or medical emergencies, to ensure travelers are safe and protected.

In addition, TMCs are able to analyze large amounts of travel data to identify trends, improve efficiency and uncover savings potential. By analyzing travel data, they can, for example, suggest optimized routes or encourage business travelers to choose more cost-effective options.

Learn how to choose the right travel booking platform.

Key differences between a travel agency and travel management.

The most important differences between travel agencies and travel management are listed below.

Focus and clientele

Travel agencies primarily focus on individuals and families planning individual or family trips. Their service is designed to meet the needs of vacationers, be it for vacations or adventure trips. In contrast, travel management companies (TMCs) focus on the needs of corporate and business customers. They specialize in meeting the specific needs and challenges of companies, be it organizing business trips, conferences or training courses.

Services offered

Travel agencies usually offer a wide range of travel booking and reservation services. This includes flight bookings, hotel reservations, rental cars and, if applicable, package deals. Their primary focus is providing services that meet the needs of individual travelers and families. In contrast, TMCs offer a comprehensive range of services tailored towards businesses. In addition to simply booking travel, they support companies in developing and implementing travel policies, controlling travel costs and other specific requirements in the business travel sector.

Level of customization and personalization

Travel agencies are often able to create customized travel packages that meet the specific needs and preferences of their customers. You can respond to personal wishes and create tailor-made travel experiences. In contrast, TMCs focus on developing tailored business travel policies that meet the company’s needs and goals. These policies are designed to maximize business travel efficiency while keeping expenses in check.

Pricing structure

Travel agency pricing can be variable and often depends on various factors such as travel destinations, accommodation categories and additional services. Costs may vary from case to case and may also be affected by seasonal fluctuations. In contrast, TMCs often have transparent pricing with set fees. These can vary based on negotiations with vendors and the size of the business, but they typically provide clear and predictable cost structures for businesses.

Benefits of using a travel agency

There are several benefits to using a travel agent. On the one hand, they take on the time-consuming task of planning a trip, which saves time and stress. You don’t have to worry about browsing websites or comparing offers. Instead, you can rely on the expertise and insider knowledge of the travel advisors. They have expertise and insider information that can help choose the best travel options.

In addition, travel agencies offer customized business travel packages. You can create custom itineraries tailored to your needs and preferences. The travel consultants can help you put together the perfect business travel package that meets your wishes and ideas.

Benefits of employing travel management services

Using travel management services offers companies a variety of benefits. Significant cost savings can be achieved by implementing travel policies and negotiating business rates. These structured policies allow companies to better control their travel expenses and use them more efficiently.

In addition, TMCs help companies comply with travel guidelines and offer support in risk management and crisis management during travel. This helps minimize potential problems and make travel smoother, resulting in an improved travel experience for employees.

What are the functions of a travel management company?

How to choose between a travel agency and travel management.

Several factors come into play when deciding between a travel agency or a travel management company. First, it’s important to consider your company’s travel volume. If your company regularly organizes trips for a large number of employees, a travel management company might be a better option as they specialize in the needs of companies with high travel volumes. On the other hand, if your company only plans occasional trips for individual employees, a travel agency might be enough to meet your needs.

Furthermore, budget is a crucial factor when choosing between a travel agency or travel management company. Travel management companies often offer more comprehensive services, which may come at a higher cost. However, if your company has a limited budget, a travel agent could be a more cost-effective option. Additionally, it is important to evaluate your company’s specific needs and goals. For example, if your company has strict travel policies or has specific travel planning needs, a travel management company might be better suited to meet those needs.

Be sure to carefully evaluate the available options to make the best choice. Collect information about different providers, compare services, prices and references. Also talk to other companies or colleagues in your industry to get recommendations and first-hand experiences. By considering all of these factors and conducting a thorough analysis, you can make the decision as to whether a travel agency or travel management company best suits your company’s needs and goals.

Summing up the key differences between a travel agency and travel management

Overall, it is crucial that companies fully understand the difference between a travel agency and a travel management company in order to make the best possible decision. This decision can have a significant impact on efficiency, costs and the overall business travel experience. Therefore, it is advisable to conduct a thorough analysis and consider all relevant factors.

By carefully assessing your company’s specific needs and goals, you can better assess which approach is best suited. This may mean considering costs, travel volume, complexity of travel requirements and existing resources. Additionally, it is advisable to explore different options and gather information about different providers to make informed decisions.

If you are unsure or need further support, do not hesitate to seek professional advice. There are experts and consultants who specialize in business travel optimization and can help you find the best solution for your company. Ultimately, it’s important to make a decision that increases long-term efficiency, reduces costs, and at the same time ensures a pleasant business travel experience for your employees.

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Travel Management Solutions, Compliance, Risk And Expense Management

Travel management made easy

All the up-to-the-date travel information you need at your fingertips to make travel management simpler — whether you’re booking, modifying a trip or approving employee travel.

How to build & run a travel management program

Managing the expenses, itineraries and travel of your travelers can sometimes feel overwhelming. Egencia’s best-in-class platforms makes staying on top of expenses, restrictions and policies easy for companies of all sizes and travel scenarios.

Policy compliance. No hand-holding required.

When your policy is built into your travel management solution, it’s easier for everybody. Travelers can choose from pre-approved options and approvers can sign off with a single click.

• Nearly 500,000 hotels and over 475 airlines give your travelers the options they want, making compliance easy.
• Proactive policy performance. Stay agile by monitoring and optimizing your travel management policy with up-to-date reporting and analytics.
• Travel policy and traveler profile information are synchronized to stay compliant and create happier travelers.

Compliance solutions

84% of business leaders say that in-person interactions promote positive long-term relationships with customers.

Travel culture — your competitive advantage in a crowded field.

Risk management to the rescue

We know that your people are your greatest asset. That’s why we partner with leading security providers to help you keep them safe.

• Traveler Tracker lets you easily locate travelers and gives you news updates every 15 minutes.
• Incident awareness lets you inform travelers of events that may impact their travel.
• Geographic risk level indicators help you assess and limit travel to locations with unacceptable risks.

Risk management solutions

Embrace easier travel. Egencia delivers business travel management solutions to nearly 2 million travelers. Let us help you get them where they need to be.

Expense management that works like you do

Think of the time you could save with easier expense reporting. We have. That’s why our expense management works with your business, whether you’re using simple spreadsheets or a robust expense solution.

• Reporting made easy with a connected, automated approach to expenses.
• Egencia Open Sync links personal credit cards to expense systems for easy reimbursement reporting.
• Egencia Open Connect . Choose from more than 20 expense management providers to automatically send data and save time and money managing travel expenses from start to finish.

Expense management solutions

We’re entering a new era of business travel - and it requires a new way of thinking

Learn how to elevate a travel program that fosters employee connection and maximizes ROI

One-stop shop for profile management

Download your data at any time. Keep profiles up to date. With our digital travel platform, your profile information stays synchronised at all times.

• A simplified set-up that lets you send links for self-registration or quickly create multiple traveler profiles.
• HR oversight to track new or departing employees with integrated cost center management.
• Profiles synced across every device. Book whenever and wherever your travelers and travel managers are.

Profile management solutions

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VIPSERVICE BT LLC

17, Perevedenovskiy Lane, Bld. 1, 5th  floor, Moscow 105082 Russia

Phone: +7 495 725 7888

CWT Russia is independently owned and operated by Vipservice BT LLC, an integral part of the CWT Global Partners Network since April 2017.

Vipservice BT LLC is owned by Vipservice Group, one of the largest Russian travel consolidators, managing over 10,000 sub-agents across Russia and employing more than 1,400 people.

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Travelers: manage your travel here . The below form is for inquiries about our corporate travel management offering.

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• Travel Management

We offer international Travel Management services with a focus on Yacht travel and Business travel. We are your one-stop shop for global travel services and can provide, among other things, ground transportation, tickets, private flights, accommodations and lifestyle services. In other words, we offer a full-service concept for frequent and demanding travellers.

• We offer a unique partner network with 100% guaranteed quality and control.
• You will have a personal travel consultant and an emergency number for 24/7 service.
• An innovative combination of manual activities and state-of-the-art software.
• Take advantage of our extremely versatile range of in-house services.

“Best company I worked with during my career. Great drivers and very professional back office. Would recommend this to everybody. “

Lynx Yachts

We will get back to you within one hour Contact us directly: +31854013539

Partner in Travel Management for 15 years

Versatile Travel management services

Business travel.

Time is a precious commodity for the active business traveler. A smooth course of every trip is therefore very desirable. Business Travel Management offers the solution for those looking for peace, quality and control in the higher segment. Also a P.A. or executive assistant wants to be able to provide the best support from the office. This is often difficult for services that take place at a great distance with possibly different time zones. A small mistake with major consequences is easily made. Reliable and committed partners who go the extra mile are the key to delivering quality. Thus we can deliver the 5 star service all over the world.

Yacht Travel

Owning or chartering a yacht offers unique opportunities to discover the world. The peace and freedom of the water, a great diversity of cultures and destinations, all from an unprecedented luxury accommodation. The organization and planning around the course of each trip requires a lot of effort. The use of a professional travel manager is therefore a great asset to unburden and enjoy optimal. Think of a driver service at the different mooring locations, selecting and booking dinner. Supplies on board, medical assistance and security.

Would you like to know more about Travel Management?

We would be happy to offer you detailed advice.

✔ Complete control over travel movements   ✔ Your personal Travel Manager   ✔ 100% transparency

Travel Management is a broad concept; we would like to hear specifically what we can do for you. We will get back to you within one hour . Call us for even faster service: +31854013539

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“We would be happy to inform you regarding our Travel Management Services.”

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10 best business travel management companies in the USA

Top corporate travel management companies in the usa, 1. travelperk.

• 24/7 traveler support : TravelPerk’s support agents are on-hand to provide support in target 15 second response time.
• Industry-leading travel inventory: ensures you're accessing highly competitive rates in the market.
• FlexiPerk : allows you to book flexible travel that ensures 80% of your money back when canceling up to two hours in advance.
• Real-time expense reports : give you greater insights into your travel spending.
• GreenPerk : enables you to offset the carbon footprint of your corporate travel by investing in sustainable initiatives.
• Centralized invoicing : to ensure the finance team has everything in one place for easy budget management.
• TravelCare : helps ensure your traveling employees are safe when traveling, and up to date with any travel restrictions or issues.
• G2 rating : 4.6 / 5 stars, based on 1,417 reviews
• Capterra rating : 4.8 / 5 stars, based on 375 reviews

Start saving money on business travel for your company today!

2. sap concur.

• Works with some of the biggest brands
• Easy tracking and reporting for expense management 
• Many connected apps, such as Uber and Airbnb
• G2 rating : 4 / 5 stars, based on 5,685 reviews
• Capterra rating : 4.3 / 5 stars, based on 1,746 reviews

Reasons why SAP Concur customers have moved to TravelPerk in the past year

• Incredible UX to provide a high-quality experience
• More and better access to international travel options
• VAT recovery: enables you to save 20% on all business travel costs 

Click below for a more detailed comparison between both platforms:

• VAT recovery and reimbursement
• Duty of care and risk management
• Inventory based on Expedia Groups’ well-known brands
• G2 rating : 4.4 / 5, based on 65,746 reviews
• Capterra rating : 3.9 / 5, based on 5,149 reviews

Reasons why Egencia customers have moved to TravelPerk in the past year:

• Freemium model, simple pricing, and no minimum contract
• No extra cost for customer care or implementation
• No extra monthly fees or hidden charges
• FlexiPerk : Book any type of travel—flight, hotel, car, or train—and cancel at any time

4. AMEX GBT

• Risk alerts and direct communication during disruption
• Pre-negotiated rates and 2 million options in accommodation
• Cooperation to maximize the value and efficiency of your travel program
• G2 rating : 4.7 / 5 stars, based on 86 reviews
• Capterra rating : no data available

Reasons why AMEX GBT customers have moved to TravelPerk in the past year:

• A huge travel inventory (with particularly wide coverage in Europe), including air, hotels, rail, and more
• Customer care operating at a target 15-second response time 
• FlexiPerk: enabling cancellations at any time with 80% of your money back
• TravelSafe: delivering you verified, up-to-date, safety information

5. BCD Travel

• A software suite of three separate platforms for businesses to manage travel arrangements
• Access to APIs to integrate with the platform to meet unique business needs
• Solutions for SMEs
• G2 rating : no data available

Reasons why BCD Travel customers have moved to TravelPerk in the past year:

• 7- star customer service : including a target 15-second response time, available 24/7 and 365 days of the year, and not a bot in sight. 
• Flexible corporate travel bookings with FlexiPerk
• Slick UI and easy-to-use booking tool

6. TravelBank

• All-in-one platform that includes travel data, travel expenses, and travel management services
• User-friendly platform
• Supports thousands of corporate and personal cards
• G2 rating : 4.4 / 5 stars, based on 333,291 reviews
• Capterra rating : 4.7 / 5 stars, based on 225,169 reviews

Reasons why TravelBank customers have moved to TravelPerk in the past year:

• Top-notch, in-house support 
• A larger inventory, meaning better rates, and booking options when you need them
• A faster pace of development, constantly using feedback to improve functionality
• TravelSafe : delivering reliable and verified traveler safety information
• Accessible web and mobile app with over 2.5 million downloads
• Specialist services for industries such as pharma and biotech, media and entertainment, and energy and resources
• High-quality risk management
• G2 rating : 3.1 / 5 stars, based on 7 reviews

Reasons why CWT customers have moved to TravelPerk in the past year:

• Flexible corporate travel booking process with FlexiPerk

8. FCM Travel

• Strong global presence with business hubs in major international cities
• Personalized user experience 
• Use of innovation when it comes to flexible and sustainable travel options 
• G2 rating : 3.8 / 5 stars, based on 6 reviews

Reasons why FCM Travel customers have moved to TravelPerk in the past year:

• An intuitive platform with dozens of third-party integration options
• 24/7 customer service, delivered within a target 15-second response time 
• Guest account option for members booking outside your organization

9. CTM Travel

• Airfare forecasting
• Real-time travel risk management 
• Global team of travel agents
• G2 rating : 1.8 / 5 stars, based on 2 reviews

Reasons why CTM customers have moved to TravelPerk in the past year:

• Leading support in target 15-second response time
• An industry-leading travel inventory 
• An intuitive, accessible app to access trip itineraries, and more.

• Online booking tool 
• Group travel management 
• Travel program design 
• G2 rating: 4.7, based on 7,571 reviews
• Capterra rating: 4.6, based on 174 reviews

Reasons why Navan customers have moved to TravelPerk in the past year:

• A much larger global travel inventory — including rail travel across the EMEA region — ensuring access to competitive negotiated rates
• User-friendly self-service booking platform  
• With TravelPerk, you have the freedom to choose your own expense management tool that integrates seamlessly with the platform; with Navan, you’re tied into using their proprietary tool 
• 100% transparency on fees: Only pay for travel when you travel

Wrapping up

Manage business travel like a pro. Step up your travel management game today.

Make business travel simpler. Forever.

• See our platform in action . Trusted by thousands of companies worldwide, TravelPerk makes business travel simpler to manage with more flexibility, full control of spending with easy reporting, and options to offset your carbon footprint.
• Find hundreds of resources on all things business travel, from tips on traveling more sustainably, to advice on setting up a business travel policy, and managing your expenses. Our latest e-books and blog posts have you covered.
• Never miss another update. Stay in touch with us on social for the latest product releases, upcoming events, and articles fresh off the press.

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I used to be a public school teacher. Now I work as a 'middleman' government contractor and can travel when I want to.

• Wes Fisher worked as a teacher when he signed his first government contract in 2020.
• Fisher spends about an hour a day managing his contracts — he now has 14.
• The ability to work remotely has given him the opportunity to travel and work on personal projects.

This as-told-to essay is based on a conversation with Wes Fisher, a 35-year-old government contractor. This essay has been edited for length and clarity. Business Insider verified his identity, contracts, and earnings.

I used to be a special-ed teacher at a public school in Ohio, making around $50,000 annually. I worked with students who faced a wide range of challenges and it was tough work.

During the pandemic, I decided I would use my stimulus check to invest in a course. I looked into Amazon, crypto, day trading, and Airbnb.

One day, I stumbled upon someone in a podcast interview talking about working as a "middleman" for the government. The rest is history.

Working as a middleman

There are different kinds of roles involved in government contracting . I work as a middleman, which means I'm the prime contractor and I bid on the opportunity. To do so, I go to sam.gov and register my company.

The government then gives me an identifier called a cage code, which is attached to my company. Then I bid on the contracts myself by submitting a proposal, which explains how much I plan to charge and how I will do the work.

If I win an opportunity, I hire subcontractors to do the work.

For example, if I were to get a contract for chimney cleaning, I would partner with a professional chimney cleaning company. They would do the work and I would manage the deal.

The middleman strategy works because the government is looking for value-added services . A company may be great at what they do, but it may not know about government opportunities or how the bidding process works. My role is to get in touch with companies that can do the job and then make sure they complete it.

I manage the team's schedule, invoice their hours, and do the administrative tasks.

People are attracted to this job because it can be done here at my house with my computer. I have contracts in California, Nevada, Oregon, Pennsylvania, Florida and Louisiana. I have a contract in Louisiana for pest control, but I'm not the one setting up the traps.

Related stories

I don't physically do it, but I add the value of coordinating the deal and making sure the job gets done.

I've signed 14 contracts

I've signed 14 contracts since I started in 2020 and I have five active contracts that I'm running and getting paid for. I've signed contracts in all kinds of sectors, including landscaping, HVAC cleaning, and construction.

My first contract was for Catholic services in the federal prison in California. I'm not Catholic and I don't live in California, but I won a five-year contract for Catholic services.

So I found a chaplain to do the job. I've only spoken to him on the phone and I don't even know what he looks like. But when he goes to that prison, I get paid.

Eventually, I signed a five-year contract to lease fleet vehicles to Forest Services in Utah, in which the government could request up to $1 million in vehicle orders.

As a pre-approved vendor for this contract, the government could choose my company to carry out the orders over a five-year period and pay up to $1 million. I get paid in increments depending on the length of my contracts and I also have to pay my subcontractors — so I don't get a $1 million paycheck from that contract.

But overall, I'm managing the deals from afar and made a profit of around $75,000 last year from government contracting without doing the physical work.

I put in about an hour of work on government contracting every day

I spend about an hour a day on government contracting. I'm not the one cutting the grass, so there's nothing for me to do on a day-to-day basis with my contracts.

I have a team member that I work with now as well, and we work on finding opportunities, getting quotes, and submitting proposals. I submit one proposal a day to the federal government because it's not about getting rich tomorrow, it's about securing as many contracts as possible.

It takes me about two or three minutes to find 10 opportunities available, then about 10 minutes to look up companies that do the job, and then I spend the rest of the hour calling them and seeing who would be interested and available for the job.

I'm not always submitting the proposal that same day, but I'm in a continuous cycle of identifying opportunities and I always have companies in the pipeline for proposals.

The mobility freedom has been a game changer

The biggest difference with my lifestyle now is I can stay at home and make more money while doing so. That's a level of freedom I never had before.

Now that I've won multiple contracts, I also have time to work on other personal projects. Since starting this work, I've been able to create my own online course in government contracting.

The lifestyle change has given me the opportunity to travel at my own discretion. Dubai and Jamaica were my biggest highlights last year.

I recently went on a spontaneous train ride from Chicago to San Francisco. My friend texted me and asked me if I wanted to go, and I thought, why not? I'm currently on a trip in Panama.

Have you found success in government contracting? Email the reporter at [email protected].

Watch: Nearly 50,000 tech workers have been laid off — but there's a hack to avoid layoffs

• Main content

Is weed still legal in Thailand? Here’s what tourists need to know as government u-turns

Here's what tourists need to know about using weed in Thailand under new proposals.

Less than two years after Thailand opened the floodgates by legalising cannabis, the country’s new conservative coalition government is seeking to slam them shut.

Neon weed signs have become ubiquitous in Bangkok’s busy tourist areas, with dispensaries cropping up on every corner. Hundreds of food and drink vendors advertise cannabis-infused menus.

But this could all change under new proposals to strictly regulate marijuana use and restrict it for medicinal purposes.

Prime Minister Srettha Thavisin renewed calls to reclassify cannabis as a narcotic on  8 May, saying in a post on X - formerly Twitter - "I would like to ask the Ministry of Public Health to... hasten to issue regulations allowing its use for medical and health purposes only."

He also ordered local authorities to suppress criminal activities linked to the illegal drug trade and demanded to see progress within 90 days.

Why are Thailand’s cannabis rules changing so soon?

Following the general election in May last year, Thailand has been under new leadership since September.

The conservative coalition government headed by the Pheu Thai Party is behind the calls for a crackdown on cannabis, which has been poorly regulated since its legalisation .

Pheu Thai campaigned on banning the recreational use of marijuana , saying it poses health risks and could cause substance abuse issues among young people.

In his latest post on X, Thavisin reiterated this stance, saying "Drugs are a problem that destroys the future of the nation."

Anutin Charnvirakul, the former Health Minister who oversaw the drug’s legalisation in the previous military-run government, has now risen the ranks to Deputy Prime Minister. He is the leader of the Bhumjaithai Party, part of the new government coalition .

• South Korea is launching a digital nomad visa. Here’s why you should visit in 2024
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When backing the legalisation of marijuana in 2022, he said it would ease overcrowding in Thailand’s prisons and help boost the rural economy.

On the day of legalisation, more than 3,000 inmates held on cannabis charges were released. Within the year, the country’s weed industry was worth 28 billion Thai baht (€728 million) and by 2030 it was projected to reach 336 billion baht (€8.7 billion).

Anutin had promised that cannabis would be allowed only for medical use, but in practise the market was nearly unregulated.

The Health Ministry issued regulations that made cannabis a 'controlled herb' that requires a license for planting or selling, as well as banning online sales, sales to pregnant women and people under 20, and public smoking. But cannabis can be purchased easily by practically anyone at many unlicensed establishments or online.

Since cannabis was legalised, over 1.1 million Thai people have registered for licences to grow it and more than 6,000 weed dispensaries have popped up across the country, many with little quality control.

Thai media was quickly filled with reports of drug-fuelled violence and abuse, including among young people, who were not supposed to have access to the drug.

The Health Ministry reported a spike in people seeking treatment cannabis-related psychological issues, from more than 37,000 patients in 2022 to more than 63,000 in 2023. Other studies pointed to more young people using the drug.

With Thailand being the first country in Asia to legalise cannabis, it has also sparked a thriving weed tourism industry that many fear will be difficult to put a lid on.

In the 2023 election campaign, all major parties - including Bhumjaithai - promised to limit cannabis to medical use.

What is the punishment for cannabis use in Thailand?

Before weed was legalised in Thailand in June 2022, the country had some of the world’s harshest drug laws.

Possession of cannabis could land you in prison for up to 15 years, with the infamous Bang Kwang Central Prison - ironically nicknamed the Bangkok Hilton after an Australian TV series depicted its squalid, overcrowded conditions - acting as a major deterrent for tourists .

In March, Thailand's Health Minister Chonlanan Srikaew said he had recommended a draft bill to the Cabinet banning the recreational use of marijuana and reclassifying it as a controlled substance. It is expected to be approved soon, after which it will be submitted to Thailand ’s House of Representatives.

The draft law, which was circulated for public comment in January, would impose fines of up to 60,000 Thai baht (€1,560) for recreational use (defined as 'entertainment or pleasure'), and prison sentences of up to a year. It would allow medical marijuana, but didn't give details of how it would be controlled.

It also proposes fines of up to 100,000 baht (€2,600) for advertising or marketing cannabis for recreational use.

Farming without a licence could carry a one to three year prison sentence or fines from 20,000 to 300,000 baht (€520 to €7,780).

The rules for cannabis shops and home growing are not yet clear.

Can tourists still smoke weed in Thailand?

While Thailand waits on the outcome of the changes, weed shops are still open across Bangkok and beyond.

However, some rules are already in place to restrict the use of cannabis. Smoking or vaping in public places is not allowed. Causing a ‘public nuisance’ - including through the smell of weed - can lead to a 25,000 baht (€650) fine.

The details of what constitutes a ‘ nuisance ’ are murky and liable to exploitation by police. In Bangkok, officers have been known to blackmail and extort tourists caught on the wrong side of the law.

Extracts containing more than 0.2 per cent THC are still legally classed as narcotics but some shops sell stronger products regardless, which could land purchasers in trouble - unless they have obtained official permission for medical purposes.

Tourists have also been warned that cannabis is still illegal in neighbouring countries and must not be transported across borders. Singapore , which has some of the world’s strictest drug policies, can arrest citizens for using drugs outside of the country as if they were consumed at home.

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