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Travel Planner Spreadsheet: How to Stay Organized with this Google Sheets Itinerary Template
I donât know about you, but after a year of quarantining and diligently following all of the rules, I am so ready for an epic adventure. As the vaccine rolls out and cases begin to decrease Iâm starting to feel the first dash of hope which spurred me to open up my Google Sheets travel planner spreadsheet.
I started dreaming about traveling again. Not even to far off destinations, but to local spots for more than a quick day trip. I figured now was the perfect time to introduce to you how I plan my trips using my Google Sheets itinerary template.
I started using this type of travel planning when I quit my job and got to plan a multi-month, multi-destination adventure. It was a fairly overwhelming process, but the way I stayed organized and on budget was by using Google Sheets.
I created spreadsheet upon spreadsheet to track all of my confirmation numbers, bucket list activities, and trip necessities in one place. I also learned which ones made sense, what information was necessary, and which ones I could delete. Leaving only the best and most useful travel itinerary template to share with you!
This post contains affiliate links, which means that, at no additional cost to you, I will earn a tiny bit of income if you decide to make a purchase or booking. For more, check out my disclosure .Â
Why Do I Use Google Sheets instead of Excel?
I love using Google Sheets for just about everything in my life. I have my budget there, keep track of my blogging stats, and my client work.
Here are a few reasons why I prefer using Google Sheets for my trip planner:
- Google Sheets is more Mobile . I have the Google Sheets app on my phone and the spreadsheets are editable offline. This means that if I end up without WiFi or data, which happens all of the time on the road, I can still access any important information or make updates.
- I can easily share it with my friends and family . They will be able to see as I make changes to it in real time, compared to having to email them a new Excel document each time. In terms of my safety when I travel solo , if they ever need to get a hold of me, they will have all of the necessary and up to date information.
- I am an Apple person through and through and simply PREFER Google Sheets over Excel .
Now, Google Sheets and Excel are basically the same thing, so if you are an Excel person you can take the travel planner templates I share here and apply the idea to Excel .
When to Use a Travel Itinerary Templates?
I suggest using a trip planner template anytime youâre planning a trip with a lot of moving parts. Is it necessary for a weekend getaway? No, probably not.
But if youâre planning anything more than a week and you want to ensure you stay on budget and get to see, do, and eat what you want then using a spreadsheet to track everything is incredibly helpful.
I also find them really helpful for planning road trips, so I created (and included for you) a road trip template .
While I primarily use them for planning my vacation itinerary you could also use them to help you plan a business travel itinerary as that begins to resume.
How to Use a Travel Itinerary Template in Google Sheets ?
Iâm going to walk you through my tried and tested method for using Google Sheets as your travel planner. My travel spreadsheet template has 11 individual spreadsheets . You can definitely make these yourself, but if you want them already done for you, you can purchase the templates here .
Quick tip : Add links whenever possible. If you find a cool tour you want to do, save the link to the spreadsheet so you can easily find it when it comes time to book
Iâll show you a screenshot of each of them and a short video, but hereâs the overview.Â
Travel Planner Spreadsheet Template
Travel expense spreadsheet, travel budget spreadsheet.
- Travel Itinerary
Travel Itinerary Daily View
Travel itinerary calendar view.
- Flight Planner
- Accommodation Planner
- Bucket List Planner
Pre-Travel Shopping List
Packing list, road trip planner.
This is the master spreadsheet , if you will. This is where youâll put any travel related purchases leading up to and during your trip. You can change or add the categories to reflect what works best for your situation.
Letâs say youâre planning a Hawaii getaway ! Leading up to the trip, you decide you want to buy a new swimsuit. Youâll add that to this spreadsheet and put it under MISC or add a column for clothing. As you book your accommodation for the trip, youâll add that here as well. Then as you are exploring the gorgeous Hawaiian islands, youâll track your expenses for food, activities, gifts, etc.Â
Then at the end of the month, youâll know exactly what you spent on your trip , both before the actual trip and during.Â
This is broken out by months, then at the very bottom, youâll have a yearly total for travel expenses .Â
I hope to have some numbers in there this year!
This spreadsheet is your travel budget planner . Itâs broken out into locations, because many trips include more than one destination! Youâll enter the number of days youâll be in each location, then as you move through the spreadsheet add in the cost for only days worth of food, accommodation etc. The total will calculate at the top !
The travel budget spreadsheet is intended to provide you with an approximate cost of your trip . Once you have this information you can adjust as needed. If the trip is too far out of your budget, donât give up!Â
Can you find cheaper accommodations ? Can you DIY some of you bucket list activities? Can you cook food instead of eating out?
One of my biggest travel tips to stay on budget is to prioritize the activities and experiences that you know will fill you up and bring you joy. Forget the rest.
See where that leaves your budget.
Travel Itinerary Spreadsheet
The Travel Itinerary Spreadsheet provides a birds eye view of your entire trip itinerary. Once you make a decision on where youâre staying, your method of transportation, and activities, input that information here. Include the confirmation number, the costs, and any other information that you find valuable for your trip.
The Travel Itinerary Daily View is where youâll get into the details of your trip . Use this sheet to plan out each day of your trip so you ensure you get to do, see, and eat all of the things.
Another one of my top travel tips is to only schedule ONE activity per day . This allows time for a little bit of spontaneity on the road, while still ensuring you do what you went there to do.Â
As you research your destination, youâll likely come across places to eat that you donât want to forget, so add those here as well.
Add any bonus activities that would make sense on that day if time allows!
This calendar view provides a way to see how your trip fits into the rest of your year . Does it fall on a holiday? Do you have trips planned each month?Â
The year and dates are intentionally left blank for you to input so no matter what year youâre planning your travels, you can have the correct dates.
To be honest, I use this sheet the least, but I know some people really like seeing a calendar view.
Flight Planner Spreadsheet
As you research your flights, use this sheet to track the entire cost of the flight . This will include a checked bag (maybe), food on board etc. Those cheap flights are super tempting, but since you have to pay for everything else, it really adds up. So use this sheet to be sure you know how much that $35 flight will actually cost you.
Accommodation Planner Spreadsheet
Accommodation can be overwhelming to book. There are so many options, which should you choose? First, check out my guide to booking hostels . If youâre not a fan of hostels donât worry, the tips in there are applicable across all accommodation types.
Then as you research, add the information, including additional amenities (some hotels charge for WiFi) to provide the total cost.Â
This will help you ensure that you get the biggest bang for your buck out of where you lay your head.Â
There are multiple destination options in this sheet, as you might be moving about the country!
Bucket List Planner Spreadsheet
The Bucket List Planner is where the fun stuff lives! Start with your destination and determine your canât miss, bucket list activities!
Have you ever been planning a trip, read a blog post that mentions an epic activity, and you think, I want to do that. But then you donât save the link to the tour ? Well, add the booking link to this sheet along with other important information (cost, tour operator etc). Then when youâre ready to book, you have the link and all of the information you need!
Sometimes, you need some gear before a trip. This could be anything from a new swimsuit for your beach vacation to luggage to vaccinations! Keep track of those costs here and factor it in to the overall budget of your trip.
I am a big fan of NOT spending too much in this phase of the travel planning. Try to use what you have , borrow what you can, and only buy something when absolutely necessary.
Iâm sure a friend or family member has a piece of carry on luggage you can use and no you donât need a brand new wardrobe for your trip.
This is a sample packing list , yes, but it also covers just about everything youâll need for your trip. I know there are 5 shoes mentioned, please donât bring 5 pairs of shoes ! Itâs just an example of footwear you might need depending on your planned activities. If youâre not hiking, please donât bring hiking shoes!
But always, no matter the weather, always pack a swimsuit . You just never know when you might encounter a hot spring, hot tub, or lake for a dip!
Last but not least, youâll find a road trip planner ! This road trip itinerary planner gives you space to note your starting location, your ultimate destination, the number of miles youâll drive, cost of gas and things youâd like to see along the way!
There is also a section at the top for your rental car information if you need to rent one for your road trip.
In the first column, you can put the day of the week, the actual date or leave it numbered as is.
At the bottom of the spreadsheet, it will total up the number of miles driven and the total cost of gas for the trip.
I know that planning a trip, no matter the length, can be really fun, but also a bit overwhelming. Especially when youâre trying to stay on budget! These travel planner spreadsheets will help you plan the trip of your dreams (which we all need right about now) while staying on budget and leaving the overwhelm behind.
If youâd like to purchase these templates, theyâre available here !
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Top 5 FREE Travel Google Sheets Itinerary Templates To Plan Your Trips
Posted on Last updated: November 11, 2023
A well-organized trip includes lots of things!
Google Sheets is the perfect tool for seasoned travelers, backpackers, digital nomads , and even those who have suddenly planned their road trip. It helps them plan their trip like a pro and make the most out of it.
If scheduling flights, booking hotels, things to carry, where to eat, activities to do at the destination, and similar things sounds overwhelming, then you have come to the right place.
In this article, let us discuss the top 5 Google Sheets Travel Itinerary Templates of 2023. In case you are new to Google Sheets, don’t worry because we will discuss all these templates in detail and learn to use them.
This helpful guide is going to save you money and, at the same time, make sure that you won’t be lost stressing over the accommodations and car rentals.
Before we jump into the list, let us quickly understand what you should expect from an itinerary template and why Google Sheets is perfect for your travel planning.
What is an Itinerary Google Sheets Template?
Simply put, it is a travel planner built using Google Sheets.
An itinerary template is supposed to help you save money, use your travel time efficiently, book flights and accommodations, plan the most awesome things to eat at the destination, and much more.
Such templates are designed for both business trips and personal vacations. They are mostly used by travelers who are planning across-state or international trips.
They act as your personal travel agent that stays on your desktop or mobile phone with a complete outline of the trip.
Here are a few of the benefits of using an itinerary Template:
- Quick Access to Necessary Details – Often, while you are enjoying your trip, feel the need for the next accommodation or flight booking. Without proper tools and information, it may start stressing you in the middle of the trip. However, with the itinerary template, you can quickly have a look at the next step, including flight, hotel, car rental, and much more.
- Save Money – Booking hotels and flights in advance saves a lot of money for you. The template helps you outline the actual budget and total money you need for the trip. This way, you can plan the restaurants and car rentals that fit your budget to help you run out of money midway.
- Prioritize Activities – There may be various places to visit at your destination location. Without a proper daily plan, you may miss the location that was worth visiting during your current visit. The Itinerary template lets users list all those places and prioritize them based on their preferences.
- Plan Things to Carry – One of the most stressful things while planning a trip is knowing what to take with you. It starts and ends with lots of little and huge things. Itinerary templates help you avoid getting frustrated when you need something and won’t find it in your travel bag.
- Save Time – Finally, a well-planned trip may spare you some time for other activities that are beyond your knowledge of the destination location. You can enjoy them without any worry and make sure to manage last-minute changes more effectively.
That being said,
Itinerary templates are highly customizable and edited as per the user’s preference. It follows an easy-to-use format that can be read and understood by both beginners and experts at Google Sheets.
Why are Itinerary Templates created using Google Sheets a must-try?
There are numerous benefits of using a Google Sheet for travel planning. It is a powerful online spreadsheet program used by millions of people.
Planning an inter-state or abroad trip includes various things, from scheduling flights to things to bring.
A Google Sheets has the following benefits for travel planning:
- Accessibility – Google Sheets is a browser-based program. It can be accessed anywhere in the world as long as they have an internet connection. The program is compatible with all types of devices, including desktop and mobile.
- Highly Customizable – It is a well-developed program with an intuitive user interface. Anyone can customize the templates built using Google Sheets without any prior experience. Users can quickly add and edit the information along with the adjustments in the formatting.
- Budget-friendly – Hiring a travel agent to manage your trip may cost you several hundreds of dollars. On the other hand, a travel planner app asks you for a few bucks out of your trip budget. But if you choose Google Sheets for travel planning, it is totally free.
- Collaboration – A Google Sheet can be shared with unlimited users, including your family members, friends, and colleagues. This feature is particularly helpful for people who are going on a business trip. Your colleagues can edit the information in real time. Moreover, you can have a quick look at all of the changes using the “Version history” feature of Google Sheets.
These are only a few of the benefits of using Google Sheets to plan and manage both office and personal trips.
Apart from them, note that Google Sheets is a very easy-to-use program that offers extensive customization. It would hardly take an hour to learn the program to edit the information of the Itinerary template.
Top 5 FREE Google Sheets Travel Itinerary Templates of 2024
There are a range of free templates available online to manage your upcoming trip.
But we understand that you can’t try each one of them to find the perfect fit.
So, we have done that heavy lifting for you.
Here are our top picks. Make sure to explore all of them until you find the perfect fit for your needs.
1. Travel Itinerary Template By SoftwareAccountant
Click Here to Use this Template!
This Travel Itinerary Template is aimed at both office trips and personal vacations.
It is an easy-to-use design. You can download and customize this template for free.
There are three different spreadsheets in this template:
- Planner – It holds all the details of your flights, hotels, rental cars, etc. At the top of the spreadsheet, you need to enter the trip details. After selecting the start and date for your trip, the spreadsheet automatically calculates your trip duration. You can add flight details, including the Airline, Confirmation Number, Time and Location of Departure, Gate Number, etc. It is divided into several tables, as shown in the above image.
- Packing List – This spreadsheet helps you list all the things that need to be packed before you leave your home. Make sure to research and add the weather details of your destination location. It will help you plan things like clothes that suit the weather. Also, the spreadsheet uses tables for Documents and Entertainment equipment in case you are going on a road trip with your friends and family. Don’t forget to use the checkbox for each item to mark if it is ready and packed. It contains tables for individual travel members so as to make sure each one of them gets the thing that best suits their daily routine.
- Activities – It is one of the crucial spreadsheets for the success of your trip. List down the things you will be doing right from the first day. It will help you plan out your visit to the attractions and events happening at the destination location. The spreadsheet is divided into days so that it will be easy for you to assign the appropriate time to each activity. Apart from the places, you can also list down restaurants to make sure you taste the best local food.
This free-to-use template is all you need for your travel planning.
2. Travel Itinerary Spreadsheet by JohnnyAfrica
This template is similar to the one discussed above. It uses a master spreadsheet where you can have a quick look at your travel summary.
It contains example information for your reference. Make sure to delete it and start adding your travel details.
There are four spreadsheets in this template:
- Itinerary Summary – This is the main spreadsheet that holds all the trip details. You can enter transportation, lodging, and activity details along with their costs. The spreadsheet then automatically displays your spending for each day at the far right end of the table. You need to start by selecting the first day of your trip, then list down your transportation details and the activities for that particular day.
- Flight Details – As from the name itself, this spreadsheet makes sure you book your flight tickets and plan your budget in advance. Once the tickets are confirmed, you can enter the flight number, name, arrival time, duration, and much more. At the end of the spreadsheet, you will find the total amount you are going to spend on your flight tickets.
- Lodging Details – This spreadsheet is used to list down hotels along with their pricing and booking status. Make sure to add the check-in and check-out dates; the spreadsheet then calculates the days you will spend at that particular hotel.
- Car Rental Details – Here, you can enter the local transportation details. The car rentals need to be planned properly to save both time and money. You can add the pickup location, pickup date, drop-off date, and car details.
It is a simple-to-use spreadsheet with a beautiful design.
At the end of the Summary spreadsheet, you will find the images of various hotels that the author booked during his travel. You can replace it with your own or delete it completely without any worry.
3. Business Travel Itinerary Template by Template.net
This template is pretty basic. It focuses on business trips.
It allows HR or Travel Managers to add the employee’s name and email address along with other contact details and the purpose of the trip.
From the start date to returning flight details, it includes everything.
It includes two main spreadsheets:
- Business Travel Itinerary – Here, the users need to enter the flight and hotel details along with the list of activities during that particular trip. The entire spreadsheet is divided into several tables with clear headers for quick understanding.
- Customer Management – This spreadsheet includes a list of customers or clients whom the person needs to visit. Make sure to add their name, address, phone numbers, and emails.
Note that the spreadsheet template uses dropdowns for a few fields, such as “From” and “Destination” of the flight details. To change the dropdown selection , you need to use the “Setup” spreadsheet of the template.
4. Basic Family Travel Itinerary by TheGooDocs
Are you planning a family trip?
This template is a perfect fit for you. It contains only one spreadsheet, which is pretty straightforward to customize.
It contains three main tables for planning accommodation, transportation, and packing.
You can add the trip details in the table at the top and also include the names of all the travelers.
Also, add the emergency contact details in the table at the bottom.
You can print this template and ask your kids to keep it with them for their safety.
5. Holiday Week Itinerary Template by TheGooDocs
This is another basic template on this list by TheGooDocs. It is helpful for family or road trips.
The template uses only one spreadsheet, which is divided into the 7-days, as shown in the above image.
For each day, you can add details such as things to do, destinations to visit, food to eat, etc. Also, at the end of each day, you can enter the approximate amount needed for each of the activities.
Anyone can use this template without any prior Google Sheets experience.
Note that the template doesn’t include any field for flight and hotel details. The main purpose of this template is to help travelers plan activities and food at the destination location.
That’s all about FREE to use Google Sheets Itinerary Template. For more templates, you can visit marketplaces like Etsy that offer advanced travel planners.
For most family vacations, solo trips, and business travels, the templates discussed above are the best choice.
Feel free to comment below if we are missing any fantastic templates worth adding to this list.
Don’t forget to explore our blog for more Google Sheets tips and tricks.
Latitude 41
The Best Google Sheets Trip Planner: How to Plan an Epic Vacation with a Simple Spreadsheet
*This site contains affiliate links, which means I receive a commission when you buy. See my full disclosure .
If youâve ever traveled abroad, you know that there are tiny details to manage. And if youâve traveled with outside family or friends, itâs even more complicated! Keeping a spreadsheet for the group is a great way to stay organized when no one is taking charge. Itâs a one-stop place to keep people accountable when they hadnât done their part of research, or constantly asking questions. Welcome to efficient travel planning â with my ultimate Google Sheets Trip Planner! I like to see everything in one place. From planning road trips to detailing your daily itinerary, my template has everything you need to streamline your travel planning process â with its editable features and different tabs for various details of your trip, including accommodation, budget tracking, packing lists, and to-do lists. Plus, itâs got a bunch of formulas that automate everything for you! Keep read on why I think these Google Sheets will make planning waaay easier for you.
Quick â ready to check out my Google Sheets template that you can customize yourself? You can purchase it in my new Etsy shop!!
Here it is â> Ultimate Google Sheets Travel Planner  I will be adding more designs soon! Check it out!
Table of Contents
Why I Prefer Google Sheets over Microsoft Excel
I love using Google Sheets for planning my trips instead of Excel, and hereâs why.
It feels friendlier and has an uncluttered and user-friendly interface. Itâs also easy to share with your fellow travelers and collaborate and chat in real-time. It might not have all the fancy data visuals like Excel, but itâs free, easy, and gets the job done with no fuss.
Itâs also mobile-friendly. Iâve got the Google Sheets app installed on my phone, and the best part is, I can edit my spreadsheets even when Iâm offline. So, if I find myself in a WiFi or data dead zone, which is pretty common while traveling, I can still access all the important info and make any necessary updates. However, the easiest way to use it is on desktop. It also automatically saves to Google Drive, which I use for everything.
Why use a travel planner with Google Sheets
Spreadsheets are helpful to use for trips that are packed with activities and destinations. While they might not be necessary for a quick weekend escape, theyâre extremely helpful for a longer journey like five days in Barcelona . With a comprehensive spreadsheet, you can manage your expenses, making sure you donât miss out on any flight information, must-visit spots, and keep your holiday on track.
Itâs also good for families with kids. You can keep track of kidsâ packing lists. Create a checklist of clothes, toiletries, electronics, etc. Or, if youâre planning a trip with, letâs say, your brother-in-lawâs family, you can easily share it to make sure that everyone in the family is on the same page. You know how thereâs always ONE person who does nothing?! This keeps them on track and accountable! Keep reminding them of the sheet in the family text messages!
Now letâs dissect this bad boy â come on in and take a tour!
Hereâs a video of my Google Sheet. (Ready to buy? Ultimate Google Sheets Travel Planner ). I will be adding more designs soon! Check out my shop! I have a bunch of designs with the same format â so check it out!
About this Ultimate Travel Planner Template
The dashboard.
The Dashboard is an all-in-one snapshot of your trip, like a trip summary. It includes a countdown to departure, essential trip details for up to 10 travelers, and a packing status tracker. With automatic currency conversion and budget vs spending graphs, you can easily monitor expenses and stay within your budget. Plus, the to-do list summary keeps you organized with highlighted upcoming tasks so nothing falls through the cracks.
Budget + Expenses
This is your travel budget spreadsheet! You can meticulously plan your trip budget and track expenses with precision. Monitor upcoming payments, analyze budget breakdowns with graphical representations, and log payment methods for added clarity. With the integrated mini-calendar and expense tracker, staying on top of finances has never been easier. It also has a graph that auto-updates so you can visually see your travel expenses at a glance.
Stay on schedule and organized with the To-Do List tab. From pre-booking tasks to day-of departure preparations, this tab categorizes tasks by timeline. You can add a date, and that task goes on your monthly calendar tab! Once you check it off, it automatically deletes. How brilliant is that! Track task completion progress with visual graphs and enjoy the peace of mind that comes with knowing everything is under control.
Monthly Calendar
The Monthly Calendar provides a convenient overview of tasks and payments due over a two-month period. Whether you prefer a Monday or Sunday start, this customizable calendar adapts to your planning preferences, seamlessly integrating with your to-do list tasks and expense schedule.
Thereâs a drop down menu to put in your own timeframe. You can put 2099, and it will automate for you!
Packing List
Effortlessly manage packing for up to 10 travelers, which is perfect for families with kids! Monitor packing progress with a progress bar! You can access individual traveler lists with hyperlinks, and categorize items for easy organization. From clothing, electronics toiletries, ensure nothing is forgotten as you prepare for your trip. (Check out this straightforward packing list for Barcelona and Spain.. !)
Daily Planner
This is your travel itinerary planner! Once you decide on a place, this is where youâll be going to see it what youâll be doing hour-by-hour. Itâs set up so you can customize the start time and duration of your itinerary, accommodating activities, excursions, and travel logistics. With up to 31 days of planning flexibility, you can create a detailed schedule for your trip itinerary.
Savings Tracker
Achieve your savings goals with the Savings Tracker tab. Monitor progress toward your trip budget, track remaining savings needed, and select payment frequencies that align with your financial strategy. With automatic calculations and clear visualizations, staying on track financially is effortless.
I told you I have more designs, right? Well here is my âchampagne chicâ version. You can change the payment frequency to daily, weekly, and monthly. It all gets tracked in the visual graph!
Reservations + Important Details
Once youâve picked your destination, this is where you see all your plans. Itâs automated! Centralize important information from travel insurance, lodging, tour bookings, AirBnB rentals, accommodations, confirmation numbers, hotel contact information, log all essential information for easy reference. With automatic updates from the Trip Research tab, you can trust that your itinerary is always up-to-date. All the information in one table!
Destination Research
Compare and evaluate up to 10 destinations. Tokyo vs. Melbourne? You can compare and contrast factors such as affordability, climate, and travel requirements to choose the perfect destination for your trip. Is it kid-friendly or pet-friendly? With detailed pros and cons lists and information on main attractions, making informed decisions has never been simpler. I havenât put in all the photos, but you get the idea!
Trip Research
Once you pick your one destination, (letâs say, SPAIN !), you can start planning! Conduct comprehensive research on flights, accommodations, activities, and more with the Trip Research tab. Compare options and make informed decisions that align with your travel preferences and budget. Itâs integrated with the Reservations + Important Details tab, so once all the details are finalized, you can see everything there.
Check it out again â> Ultimate Google Sheets Travel Planner  Start planning your trip now!
So thatâs it! This trip planner has everything you need to stay organized. Is it the best travel spreadsheet or what? So if youâre coming to Barcelona or Spain, it would be perfect to use if you want to save time and see everything in one place!Â
By Justine Ancheta
California native, churro aficionado, and mom of 3, Justine Ancheta writes fervently about Barcelona and Spain. Since 2008, she's been eating burnt onions (calçots) and tripping on cobblestones in the Gothic Quarter. She shares tips on popular attractions, exposes offbeat non-touristy spots, and gives insight on exploring Barcelona with kids. Her next Catalan culture challenge: top level of a human castle (castellers).
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How to Create a Trip Planning Spreadsheet [5 Free Templates]
- Last updated April 25, 2023
Travel planning can get exhausting, especially when you have no clear starting point. You can make this (at least) tolerable by creating a trip planning spreadsheet. Here, you can keep your itinerary, transportation details, budget allocation, and similar aspects.
In this article, weâll discuss how you can create a trip planning spreadsheet using Google Sheets and why itâs so useful. Weâll also provide five different templates you can readily use for your travel planning.
Table of Contents
How to Create a Trip Planning Spreadsheet on Google Sheets
Step 1: make multiple tabs on your spreadsheet.
To keep your travel planner tidy, you should first create several tabs inside your spreadsheet. This allows you to categorize the kinds of information youâre going to deal with. For example, you can separate your flight details from your budget planning.
Follow the instructions below to do this.
- Launch your browser, then go to https://sheets.google.com/ .
- Click â Blank â under the â Start a new spreadsheet â section.
- Hover over the name of the current worksheet (usually named â Sheet1 â), click on the drop-down arrow, then select âRename.â
- Type your preferred worksheet name, then press  âEnterâ  or âReturnâ  on your keyboard.
- To add another worksheet, click on the  âAdd Sheetâ  icon (plus + symbol) at the bottom-left corner of your screen.
- Repeat steps 1 to 4 to rename the worksheet.
Common Tabs to Add
You can create many kinds of worksheets depending on your specific requirements. Here are some common tabs youâd typically see in a trip planning spreadsheet:
- Itinerary: Include the basic details of the places you plan to be in, like dinner reservations, conferences you need to attend, tourist attractions, etc.
- Transportation: Keep your flight schedule, the routes you plan to take, your commute options (car rental, bus, etc.), and similar information.
- Accommodation: List the names and locations of your lodgings. You can also include whether or not youâve made a reservation already, the room prices, and more.
- Food: Plan where you can get your meals, the restaurants you want to visit, and the average costs of eating out.
- Budget: Track your day-to-day expenses and see how much money youâre left with.
- Packing List: Donât leave anything essential at home before embarking on your trip â passports, IDs, cash, and similar things.
- Activities: Â List the things that you can do at your destination, like bar hopping, nightlife activities, concerts, and so on.
Step 2: Add Column Headers
After creating multiple tabs, you can further categorize your details using column headers. These are found at the top of your worksheet, describing what kind of values are present in a columnâs cells.
To add column headers, simply follow these steps.
- Click on the first cell (cell A1) in the upper-left corner of your worksheet.
- Enter your preferred column header, such as âLocationâ Â (as used in our example).
- Repeat the previous step for other cells in the same row. (We used the headers âDate,â âTime,â âTransportation,â âCosts,â  and  âStatusâ  in our example below).
- Once done, select all the column headers youâve added, then click âBoldâ Â in the toolbar.
- Alternatively, you can make them bold by pressing âCtrlâ + âBâ (or âCmdâ + âBâ Â for Mac) on your keyboard.
Common Column Headers
The column headers weâve used in the demonstration above are applicable to the Itinerary tab. Keep in mind that you can virtually use any word or phrase for your column headers, though. Below are some options you can consider.
For the Accommodation tab
- Nearby shops and attractions
- Room prices
For the Transportation tab
- Travel date and times
- Flight details, such as flight schedule and flight number
- Car rental company, including name, address, and contact number
For the Budget tab
- Daily budget
- Total budget
- Total amount spent
- Amount remaining
- Expense description
After adding your column headers, you can start filling out the fields with your information.
Step 3: Personalize Your Travel Planning Spreadsheet
All thatâs left for you to do is add a touch of creativity to your vacation spreadsheet. Here are some ways you can do this.
Use Conditional Formatting
The term âconditional formattingâ simply refers to a change in a cellâs appearance when certain requirements are met. Below is an example where we change a cellâs color to green when it contains the word  âDone.â
- Right-click on a cell, then select âView more cell actionsâ > âConditional formatting.â
- On the side panel that appears, click the drop-down list under the âFormat cells ifâŚâ  menu.
- Select  âText is exactlyâ  from the options.
- Type  âDoneâ  in the âValue or formulaâ  field.
- Click on the âDoneâ Â button to save your changes.
- Drag the cellâs contents to copy the conditional formatting rules to other cells.
Use Alternating Colors
If youâre dealing with a lot of details, you can also use alternating colors, making it easier for you to read. Hereâs how to enable different cell colors on your spreadsheet.
- Select the cells you want to display in alternating colors.
- On the menu bar, select âFormatâ > âAlternating colors.â
- Choose your preferred color, then click the  âDoneâ  button to save your changes.
When to Use a Trip Planner Template
You can use spreadsheets every time youâre planning a trip â thereâs no reason you shouldnât! They are handy regardless of whether youâre traveling to a nearby town or going on an overseas vacation.
How about trip planner templates? Well, if you donât have the time to create a spreadsheet from scratch, using a template would be excellent. These are some helpful pre-made planners that are ready for you to fill out.
Free Google Sheets Trip Planner Templates
1. daily itinerary planner spreadsheet.
Especially when traveling to faraway places, going into detail about the activities you plan to do daily is a good practice. You can share this daily itinerary with the people you went on a trip with, letting them know where to find you in case of grave situations.
Template Features
- Categorize your itinerary into multiple days (which are color-coded for organization)
- Describe your activities in a separate section and indicate the time and location where youâll do them
- List the diners or restaurants where you can eat near the location of your activity
- Schedule your day properly by indicating the end time for each activity
Access Template
2. Travel Budget Template
Allocating your travel budget ahead of time lets you set boundaries when it comes to spending. This lets you know what costs you need to put first, too. Such money allocation is rarely followed, though (with impulsive purchases and unplanned expenses), making it important to have an expense planner and tracker throughout your trip.
- Categorize your expenses per location according to the transportation you used, your accommodation, food you ate, and activities you did
- Pick from a drop-down list of common transportation methods (e.g., bus, car rental, ferry, etc.)
- Enter your total and daily budget allocation, as well as their converted counterparts in your destinationâs local currency
- Automatically calculate your daily expenses, including the total amount spent and your remaining budget for the day
- Calculate your total expenses throughout the trip, as well as the amount remaining from your budget
3. Travel Checklist Template
Successful and non-stressful trips canât go without good preparation. For example, youâd want to ensure that your passport hasnât expired yet before strutting over to your flight. A travel checklist spreadsheet would be handy in this case.
- Set a completion status for each of your to-dos
- Categorize your to-do list into  âTravel prep,â âHome prep,â âTransportation,â  and âMoney/documentsâ
- Add notes to each item on the list
- Set a due date for your to-dos
- Determine the number of days remaining for you to accomplish the things listed with an automatic counter included
- Automatically count the number of tasks that are not yet done and those already finished
4. Destination Planner Spreadsheet
Researching your destination should always be part of your planning. For example, you want to know the available hotels and accommodations that you can opt for in your target location. This lets you find the ones with the lowest prices, the most convenient in terms of route, and more.
Knowing the current climate and the community there would be essential too. This allows you to anticipate what things to bring, what activities you can possibly do, and similar aspects.
- Enter your destinationâs information, such as its current season, whether itâs rural or urban, and more
- List the tourist spots that you can visit in your destination, including their name, specific location, and transportation route
- Detail the activities that you want to do, together with their category, description, duration, and estimated expenses
- Find and compile a list of all available accommodations in your target location, as well as their name, address, price range, and pros/cons
5. Packing List Template
Before your trip, it is helpful to make a packing list of everything youâll need â bathing essentials, clothing, money, documents, and more. Then, right before leaving your home, you can do a quick check to see if youâve already placed every item on your list inside your luggage. You can do both with a packing list spreadsheet.
- Enter the details of your target destination, such as its usual weather, temperature, clothing restrictions, and more
- Add notes about your packing list
- Categorize your items by location, like the beach, conference, office, and other places
- Classify your things by type, such as clothing, money, documents, electronics, etc.
- Mark the items âReadyâ once you have prepared them inside your luggage
Why Use Our Templates?
Below are some reasons youâd want to use the travel spreadsheet templates we have here at Spreadsheet Point :
Formulas and Drop-down Lists
We added several drop-down lists for common topics to make things easier for you. For instance, we included a drop-down where you can select common transportation types like buses, ferries, airplanes, car rentals, and more.
Easy Sharing and Collaboration
All of our templates are built on Google Sheets â you can easily collaborate with your friends in planning your trip with the  âShareâ  button.
Color-Coded Categories
We displayed each category in unique colors and shades to keep them tidy.
Other Trips on Planning Your Travel
In addition to the travel planning templates weâve discussed, here are a few bonus tips you can apply to prepare for your trip:
- Pick a location that your current finances can accommodate.
- Donât bring things that wonât fit inside your backpack to avoid paying for extra luggage costs.
- When selecting a hotel or apartment, choose one thatâs near major transportation lines.
- Weigh whether taking a bus would be more cost-effective than taking a flight.
- Always get travel insurance before embarking on your trip â it wonât shield you from accidents, but it will keep you from having an empty bank account.
Enjoy Your Trip with Everything Prepared
A lot of unknowns await you at your destination â unexpected expenses, spontaneous activities, booking problems, and more. With a trip planning spreadsheet, you can minimize these by anticipating the things on your journey. Feel free to use the templates weâve included here to plan a successful trip today.
You can also access more of these useful templates on our Gumroad  profile. Donât forget to use the code â SSP â to get 50% off all templates!
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BLUE PLANIT
How To Use Travel Mapper
Matt - January 4, 2023
What You'll Learn
- How to get the most out of Travel Mapper to plan your trip and while on your trip.
- How to perfect your trip plan.
- Free version vs. paid versions
Planning Your Trip
Generate a template.
Start using Travel Mapper by opening a Google Sheet and navigating to Extensions in the menu bar. At the bottom, you'll see Travel Mapper.
Follow the menu from Extensions â Travel Mapper â Start Here â Generate Template
While we're here, notice the other menu options within Travel Mapper. View Map is handy to reopen the map if you close it. Use Help to contact us if you have any trouble. Ok, back to that template we're generating..
Click Generate Template to automatically create the Travel Mapper template for your Google Sheet. You'll have the option to choose a Sample Template or an Empty Template . Choose Sample to get familiar with an example itinerary in Travel Mapper and Empty when you're ready to plan your own trip.
As you're working through the steps above, be sure that you're signed in to Google Sheets with the same account that you used to install Travel Mapper.
See item 1 here for help if you run into an issue.
Template Layout
Notice that the template consists of the following tabs:
- A quick place to reference a demo video and the FAQ .
- Where the activities of your trip are scheduled with associated details like cost and category.
- Your Packing and To-Do lists in one place to checkmark what's complete.
- Split Costs
- Track everyone's expenses to square up on who owes who. Scroll down on this tab to see the How To instructions.
- Backdoor Data
- This tab is used to help with backend processing for Travel Mapper. You won't use this tab unless you purchased the Comfort Class tier, explained below.
To the right of the spreadsheet is the integrated map, which can be closed by clicking the x and reopened from the View Map menu option.
Adding Your Activities
There are three ways to add an activity to your trip in the Activity column (E) of the Itinerary tab.
- The Add Place button (formerly Add Activity) on the side map
- This will auto-populate the Activity, Location, and (when available) Link columns on the Itinerary tab. It will also plot the activity on the map.
- The Add Place button (formerly Add Activity) in the Edit Trip view
- This will auto-populate the Activity, Location, and Link (when available) columns on the Itinerary tab.
- See activities on the larger map by clicking View Map on the left of the Edit Trip view. Click Update Map on the smaller side map to see the activities added from within Edit Trip .
- Type your activity into the Activity cell on the spreadsheet.
- Think of this like a Google Maps search where the first result is what will be plotted on the map.
- If you were to type "visit Aunt Jayne" into Google Maps, it would not know where you're referring to on the map. For activities like this, use the Location column (F) to put the location address (Aunt Jayne's address) to correctly plot it on the map.
- Click Update Map on the smaller side map to plot activities added this way.
Fine Tuning Your Trip
You've got most of your activities added to your trip - now it's time to finalize the dates, times, categories, costs, and other details. There are two ways to edit these details: the Edit Trip view and the normal spreadsheet cells.
Edit Trip, Drag-n-Drop
Most users find this to be the most enjoyable way to edit their trip. The Edit Trip view is similar to a Kanban board where each activity is a card that can be moved between days or other activities.
If you have activities on your Itinerary with no dates you'll see an Activities Without Dates column on the left. These can be dragged into date columns or left where they are. Drag each activity where you want it to finalize your schedule.
Within each activity card, you can edit the name, time, cost, category, link, address, and notes. You can also check the Do Not Map box for any activities that you don't want plotted on the map. If the card has a location, clicking the pin icon on the top right will open the location in a new Google Maps tab.
On the bottom of each card, you can delete an activity from your trip or delete the date by moving to to the Activities Without Dates column.
After making edits to your trip, be sure to click the Save button at the bottom for the spreadsheet to reflect these changes once you exit out of the Edit Trip view. Click Update Map on the side map to reflect the latest changes after exiting Edit Trip .
Alternatively, clicking the View Map icon within Edit Trip will automatically save your changes and show them on the larger map.
Normal Spreadsheet Editing
You can also edit your trip in the traditional manner of editing each cell on the spreadsheet. This may be preferred when you want to copy-paste the same category onto many activities, or duplicate an activity by copy-pasting the full row.
Add dates by typing them in using the date/month/year format and edit dates by double clicking the date cell and using the calendar pop-up.
As previously mentioned, you can enter the address for an activity in the Location column (F) if the activity alone does not result in the proper pin location on the map. You can also choose Do Not Map from the dropdown.
You can ignore the "Invalid" message that pops up when hovering over a Location cell with an address filled in. This is a byproduct of having the Do Not Map dropdown option.
Edit categories of each activity by choosing from the dropdown in the Category column (J).
Using the Map
An integrated map enables better trip planning by helping to visualize all your activities and ensure the order of your activities makes sense given their locations.
Using the various ways to add activities covered above, you'll have a map of pins representing your trip on the smaller side map as well as on the larger map within Edit Trip. Hovering over each pin will provide the date, time, cost, link, and corresponding row number for that activity on the spreadsheet.
Check activities by day or by activity with the map filters on the side map.
While On Your Trip
Email your trip summary.
Email a simple and organized summary of your trip to stay on track on the go. Each activity includes links you've added and a Google Map link to help you navigate your destination.
Import Your Trip to Google My Maps
Additionally, use Google My Maps to help you navigate while on the go. Your Travel Mapper itinerary can be exported from your Google Sheet and imported to Google My Maps so you can see all your activities on a mobile map.
Overview of Travel Mapper Tiers
Economy class.
Free option to use Travel Mapper. Allows for generating unlimited Travel Mapper templates for consistent and fast formatting for every trip.
Does not include the integrated map, location autofill, drag-n-drop editing, email summary, or Google My Maps export.
Comfort Class
Mid-tier option that includes all functionality. This requires you to add a Google API key to each Travel Mapper spreadsheet you generate to enable the premium functionality.
See how to get a google api key for free .
First Class
Top-tier option that includes all functionality. No limits, no API key required.
Install Add-on
Home Âť Google Sheets Âť 9 Best Freeâď¸ Google Sheets Travel Budget Templates for 2023
- Updated: April 17, 2023
9 Best Freeâď¸ Google Sheets Travel Budget Templates for 2023
Planning for a vacation is undoubtedly one of the more exciting budgeting exercises you can do. Even a business trip can be an occasion to look forward to.
However, a lack of proper planning can result in a flop of a holiday or a business trip rather than a fabulous or productive one.
But that doesnât have to be you. In this article, we review some of the best Google Sheets travel budget templates to help you prepare for your long-awaited break or business trip!
1. Free Downloadable Travel Budget Template
Designed by Vertex42
If your itinerary is going to be jam-packed with lots of stopovers and plenty of travel activities to see and do, the Free Downloadable Travel Budget Template by Vertex42 is an excellent option.
It is so user-friendly and ideally suited to travel planning, with a graph that depicts the sum totals of your budget categories so that you can view how these costs are going without necessarily having to go back to the drawing board to establish where you overspend.
2.Daily Travel Budget Template
Designed by Charlie Marchant
The Daily Travel Budget Template by Charlie Marchant is an excellent step-by-step guide to use if you have a jam-packed travel trip coming up that requires you to track daily expenses more carefully.
What’s unique about this travel budget template is that you have a local currency column and a home currency column you can use for comparison purposes.
And then there’s also a total budget row that you can compare to the sum of your daily totals to see if you are edging towards going over budget or keeping to the plan .
3. Artist Tour Budget Template
Designed by The Crafty Musician
The Artist Tour Budget Template by The Crafty Musician is a great touring budget if you plan on going from place to place and want to enjoy yourself in the process while not being too preoccupied by expenses that go with the territory.
This budget template also has a special column for venue prices depending on the town you’re in, so you can pick the most profitable venue for you depending on your tour goals and the spend you have available – which, of course, relies on how your trip pans out while you’re visiting each destination.
4. Business Travel Budget Template
Designed by Spreadsheet Daddy
The Business Travel Budget by Spreadsheet Daddy is designed nicely for business trip expenses. This spreadsheet should help you monitor and account for expenses on a business trip for record-keeping purposes.
Category expenses that this budget template include are airfare, hotel, car rental, gas, entertainment, food, and other miscellaneous costs.
5. Corporate Travel Budget Template
Since a corporate travel budget needs to be a little more finessed than the norm, this spreadsheet template by Spreadsheet Daddy is the one to use to accurately record typical corporate travel costs in a neat and corporate-looking document for future company reference.
6. Family Travel Template
The Family Travel Template by Spreadsheet is perfect for your next family vacation. It has a place for listing itineraries and transportation details.
If you need a helpful reminder on what to pack, this template has a section for that, too, so you won’t forget the essentials when you and your family depart on a long journey.
7. Study Abroad Travel Budget Template
Studying and living abroad can be costly. Take control over your new lifestyle expenses with The Study Abroad Travel Budget Template by Spreadsheet Daddy and jot down the main category expenses to avoid being caught unawares regarding unanticipated expenses in a new country.
8. Sales Travel Budget
The Sales Travel Budget Template is ideal for recording all the sales you make while on your travels. You can even use filters to establish what you sold more of and when this occurred to validate your trip.
9. Year-Long Travel Budget Template
The Year-Long Travel Budget Template by Spreadsheet Daddy is a good example to use if you are a perpetual traveler and require a suitable budget for year-round travel.
You can even record miles traveled, how much time you spent traveling during daylight hours and during the night, and additional expenses incurred. You can gain insights and reflect on how your travels were spent and if the trip was optimized as much as possible.
Does Google Sheets have a travel budget template?
Google Sheets does not have a travel budget template that you can download within its standard templates. However, there are plenty of free travel budget templates available for download that you can access simply by clicking on the links shown above. Perhaps best of all is the fact you can customize these spreadsheet templates to personify your travel trip best.
How do I create a travel budget in Google Sheets?
Travel budgets are one of these things where you might not think it necessary to list certain expenses. Or you may think it’s necessary to list everything – but this can get a little messy and difficult to track if you don’t have the main travel categories to follow.
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10 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word
Content Partnership Specialist
March 25, 2024
There are a lot of things that go into planning a trip.
From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!
Whether youâre a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template.
Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation.
Head over to the sections below to find out what makes a good itinerary template, and discover 10 free templates you can use to help you plan your next trip! đď¸
What is an Itinerary Template?
What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation planning travel itinerary template, 3. clickup event planning itinerary template, 4. clickup 24 hour itinerary template, 5. clickup basic agenda template, 6. clickup conference itinerary template, 7. clickup board meeting agenda template, 8. excel vacation itinerary template, 9. google docs travel itinerary template, 10. microsoft word business trip itinerary template.
An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.
That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip.
Itinerary templates can help business and leisure travelers:
- Save time, plan more effectively, and provide an organized format for all the important details of their trip
- Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
- Get quick access to all of the necessary details in one place
- Help manage last-minute changes more effectively
Think of these free itinerary templates as your personal travel agent assistant. Theyâre there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about whatâs next and how youâre getting there.
Moreover, creating a detailed travel itinerary is beneficial if youâre visiting a new city or country youâve never been to before.
So what should a travel itinerary look like? Letâs take a look!
There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.
And while there are many types of itinerary templates out there, the best ones offer the following basic elements:
- Have clear and concise language
- Organized and easy-to-read format
- Customizable and easy to edit
- Easily accessible and sharable
And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldnât require you to start your travel itinerary from scratch.
Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.
Speaking of whichâhere are 10 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.
10 Travel Itinerary Templates
Traveling for work?
This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place.
Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.
And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.
Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.
Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.
Planning a road trip or exploring a new city?
Whatever type of vacation youâre planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.
With this free travel itinerary template, youâll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure youâre on the right track to hit all the spots you have planned to visit on your trip!
Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you.
Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!
Whether youâre born with natural event planning skills or perhaps someone whoâs looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!
This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.
Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times.
You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning âall in one place.
Sometimes, itâs best to take things day by day, especially when your workload and to-do lists are getting out of hand.
Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!
This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.
Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on whatâs on your plate each day, and make the most of every day!
Meetings are a great way to sync with people in real time.
However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, âthis couldâve been an email.â đ
Donât let that happen to you!
Whether youâre hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendeeâs timeâ the free Agenda Template by ClickUp can help you prep for your next meeting.
This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions.
Use this itinerary template to help you plan and keep your next meetings productive!
Planning a conference and need a conference agenda template ?
This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.
This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .
And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !
A meeting agenda is a must, especially for board meetings.
The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note whoâs responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.
Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.
If youâre an Excel user, then this template is for you.
Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on.
Once youâve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while youâre away on your vacation.
If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.
This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets).
This is one of the many customizable templates thatâs free to download. Save it on your computer or print a copy to take with you!
Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Wordâs Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary.
Start Planning Your Next Trip with Travel Itinerary Templates
When it comes to planning trips, having an itinerary is key.
But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.
And if youâre a fan of customizations, then youâll click well with ClickUp.
It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.
Get access to ClickUpâs customizable templates for free today, and start getting excited about planning your next event!
Bon voyage! đ
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Google’s New Travel AI Tools Want to Plan Customer Trips
Justin Dawes , Skift
March 27th, 2024 at 12:04 PM EDT
Google is the among the tech giants investing in a reimagined, AI-powered future of travel planning and booking. How can the smaller companies compete?
Justin Dawes
Google said Wednesday that it is adding several new tools meant to help travelers plan trips and explore destinations.
Most notably, they include the ability for Google Search to create itineraries based on prompts from users, as well as enhanced information in Maps about certain cities and places to visit.
AI-Powered Trip Itineraries in Search
Google has added an experimental AI-based itinerary creation capability to its traditional Search tool for users that opt in.
Users can prompt Search for an itinerary for a certain destination, and it responds with flight and hotel options, as well as suggestions for attractions and dining. Any links that Google provides bring the users to travel company websites, where they can complete the bookings.
To create the itineraries, Google said the AI draws on information from across the web, as well as reviews and photos that users post about businesses.Â
Users can then export the trip ideas to Gmail, Docs, or Maps, the company said.
Google said in May 2023 that it would be experimenting with integrating generative AI into search and invited users to test the new tech. The trip itinerary capability is a new piece of that experiment.
Itâs available in English in the U.S. only. Users can try it by enrolling in Search Labs and enabling the Search Generative Experience.
Microsoft relaunched Bing in February 2023 with similar attributes powered by OpenAI and has made updates along the way, such as for personalized event suggestions .
Several startups have emerged with similar products over the months, a handful having received small amounts of venture capital. Since ChatGPT was released in November 2022, experts have questioned whether entrepreneurs stand a chance against giants like Microsoft and Google, which have vast amounts of data and resources.
Recommendations and Customizable Lists in Google Maps
Google is adding a capability to its Maps app meant to provide users with more details about destinations for select cities in the U.S. and Canada.
It includes recommendations from locals and publishers, like The Infatuation, as well as lists of âtrending, top, and hidden gemâ restaurants created by info from Google Maps.Â
When looking at a specific restaurant or place on Maps, a new AI-based feature is meant to show users key photos and reviews that summarize peopleâs favorite aspects. The AI can also help identify what a dish is called, Google said, which could be helpful for travelers in a new country.Â
Another new Maps feature: Users will be able organize lists they create within the app. The list creation tool has existed for a while, but the new capability allows users to organize based on their top favorites or something else. The lists can also link to content from social media channels, meant to add context for anyone viewing a saved list. The list update is being released globally this month for Android and Apple devices.
As Google continues to enhance its trip planning capabilities, it becomes a bigger threat to companies like Tripadvisor, which offers itinerary-creation tools. Tripadvisorâs hotel metasearch business has already taken a hit since Google Hotels entered the market.Â
Translation
Google is âsoonâ adding a new capability, accessible through select Android mobile devices, thatâs meant to translate content on the screen without switching apps. It could be especially useful to travelers trying to find their way around a country where they donât speak the language. Google used the examples of translating a PDF restaurant menu or a social media post.
Itâs part of the Circle to Search tool that was released in January, which allows Android users to initiate a Google search by circling text or an image on the screen.
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Tags: artificial intelligence , google , maps , online travel newsletter , search
Photo credit: Google is releasing updates to Search and Maps for travelers. Pixabay
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Our team is pleased to welcome you to the collection of free itinerary templates ! Our responsive designs will make your next trip or event unforgettable.
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6 ways to travel smarter this summer using Google tools
Mar 27, 2024
[[read-time]] min read
Some of our new and existing tools from Search, Maps and Shopping will make summer travel a breeze.
- General summary
Get ready for summer travel with Google tools! Discover new places with AI-powered trip ideas in Search, find curated recommendations in Google Maps, and customize your travel lists. Create your perfect travel wardrobe with personalized style recommendations. Translate on-screen text instantly with Circle to Search or use Lens to translate the world around you. Explore like a local with multisearch in Lens, getting AI-powered insights about what you see.
- Bullet points
- Get trip ideas with generative AI in Search : Explore new places with AI-powered itineraries that include attractions, restaurants, flights, and hotels.
- Find lists of recommendations in Maps : Discover lists of places to go from publishers and locals, including trending, top, and hidden gem restaurant lists.
- Create even more customized lists in Maps : Organize your travel plans or share your favorite spots with new customization tools.
- Curate your travel wardrobe with Search : Get personalized style recommendations for apparel and accessories that complement your vacation wardrobe.
- Translate your screen with Circle to Search : Instantly translate text on your screen, including PDFs and streaming app lyrics.
- Shakespeare-ish
In summer's embrace, Google's tools inspire, With travel tips to fuel your wanderlust. AI's magic weaves trip plans, a desire, Unveiling hidden gems, a traveler's trust.
Maps reveal local secrets, lists galore, Curate your wardrobe, style at your command. Translate screens, explore without a bore, Lens guides your steps, a virtual helping hand.
AI overviews, knowledge at your side, Multisearch unveils the world's untold tales. Google's gifts, a traveler's joyful ride, Summer's adventures, where your spirit sails.
Summer's here, explore Google tools help plan your trip AI-powered guides
Discover new spots Maps lists show local gems Customize your plans
Style recommendations Curate your travel wardrobe Translate with ease
Lens translates text Multisearch gives AI insights Explore like a pro
Explore other styles:
Attention travelers: Summer is right around the corner â which means summer vacation is, too. So today weâre sharing six ways Google tools can help you prepare for and make the most of your next trip.
1. Get trip ideas with generative AI in Search
Exploring a new place is one of the best parts of traveling. But uncovering the best spots to visit (or stay, or eat) can be difficult or time-consuming. So just ahead of the summer travel season, weâre testing new, AI-powered capabilities in Search that can do some of the heavy lifting for you.
Now, if youâre opted into Search Generative Experience (SGE) and you ask something like âplan me a 3 day trip to Philadelphia that's all about history,â youâll get a set of suggestions that includes attractions and restaurants, plus an overview of your flight and hotel options.
These itineraries will bring together a range of ideas from sites across the web, as well as information like reviews, photos and other Business Profile details that people have submitted to Google for more than 200 million places around the world.
With all of these links and resources organized in one place, itâs easy to dig deeper and learn more about your destination or compare different options. And when youâre ready, you can quickly export your trip ideas to Gmail, Docs or Maps to keep tweaking or share with your travel companions.
This capability is available in English in the U.S. â just enroll in Search Labs and enable SGE to try it out. As with everything in Search Labs, this functionality is experimental. So as you research these trip ideas, share your feedback with a quick thumbs up or down.
2. Find lists of recommendations in Maps
If you prefer to do a bit more hands-on research, weâre making it easier to discover lists of recommendations right in Google Maps â from sites you love and in-the-know locals.
Starting in select cities in the U.S. and Canada, if you search for a city in Maps, youâll now see lists of recommendations for places to go from both publishers â like The Infatuation â as well as members of the Maps community. Weâre also introducing trending, top and hidden gem restaurant lists created by Google Maps, based on what people are interested in or loving in that city.
3. Create even more customized lists in Maps
Weâre also adding new tools to help you customize lists you create, so you can easily organize your travel plans or share your favorite spots.
When you create a list of places in Maps, youâll be able to choose the order they appear. So you can organize them by top favorites or chronologically like an itinerary â tailoring your list based on whatever you need.
Youâll also be able to link to content from your social channels â like your review of the delicious meal you ate â for more context on why you saved that spot to your list.
Both of these updates are coming to Google Maps on Android and iOS globally later this month.
4. Curate your travel wardrobe with Search
Part of the fun of planning a trip is planning your outfits. Our new personalized style recommendations tool can help you easily discover more products youâll like. When you search for apparel or accessories in the U.S. on mobile browsers or in the Google app â like âmenâs polo shirtsâ â youâll now see a section labeled âstyle recommendations.â
You can quickly rate options with a thumbs up or down (or a swipe left or right), and get instant results with items that complement your vacation wardrobe. Not quite ready to buy? Weâll remember your preferences for next time to help you narrow down your options much faster.
5. Translate your screen with Circle to Search, or whatâs around you with Lens
If youâre traveling somewhere and donât know the local language, deciphering even basic information can be challenging. Maybe youâve found a great restaurant to check out, but you need to translate the PDF menu on their website. Or perhaps youâre getting acquainted with local musicians on your favorite streaming app and want to understand their lyrics. Google Translate can help, but copying the text or switching to another app can take you out of your flow.
Luckily, Circle to Search , available on select Android devices, will soon let you instantly translate whateverâs on your screen. Simply long press the home button or navigation bar and tap the translate icon.
Translations in Circle to Search will start rolling out in the coming weeks. Circle to Search is currently accessible on Pixel 7+ devices and the Samsung Galaxy S24 series , in all languages and locations where theyâre available. And starting this week, weâre rolling out Circle to Search to more Android phones, including foldables, and tablets. 1
Meanwhile, if you need to translate something around you, like a street sign or poster, Google Lens can step in to help. Just tap the Lens icon in the Google app and select the translate filter. Lens will automatically detect the source language and blend the translated text over the original.
6. Use multisearch in Lens as your personal tour guide
Lens is also great for exploring the world around you, especially with the latest AI-powered upgrades to multisearch. Just point your camera, ask a question about what you see, and youâll get helpful insights in an AI overview. Perhaps youâre at a museum and want to know more about a certain work of art. You can snap a photo, ask âwhy did the artist paint this?â and get a quick overview with the information you need, along with links to dive deeper. Itâs almost like having a tour guide in your pocket.
Use Lens and multisearch to learn about paintings, like Monetâs Water Lilies at The Art Institute of Chicago.
AI overviews on multisearch results are available in English in the U.S. for everyone â no enrollment in Search Labs required. To get started, look for the Lens camera icon in the Google app for Android or iOS .
More Information
Circle to Search is available on Samsung Galaxy S24 series, Pixel 7, Pixel 7 Pro, Pixel 8, Pixel 8 Pro, and is currently rolling out to more Android devices including Pixel 6, Pixel 6 Pro, Pixel 6a, Pixel 7a and Samsung Galaxy S23 series, S23 FE, Z Fold5, Z Flip5 and Tab S9 series. Circle to Search is coming soon to more Android devices including Pixel Fold and Pixel Tablet.
Related stories
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4 ways to use Search to check facts, images and sources online
Get more personalized shopping options with these Google tools
3 Maps updates to make summer travel a breeze
Street View comes to Kazakhstan
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Maps of the April 2024 Total Solar Eclipse
By Jonathan Corum
On April 8, the moon will slip between the Earth and the sun, casting a shadow across a swath of North America: a total solar eclipse.
By cosmic coincidence, the moon and the sun appear roughly the same size in the sky. When the moon blocks the glare of the sun, the sunâs outer atmosphere, or corona, will be briefly visible.
Below are several maps of the eclipseâs path as well as images of what you might experience during the event.
Where Can I See the Total Eclipse?
The eclipse will begin at sunrise over the Pacific Ocean, then cut through Mexico and cross the United States from Texas to Maine. Most of North America will see a partial eclipse, but viewers within the deepest shadow â a band sliding from MazatlĂĄn, Mexico, to the Newfoundland coast near Gander, Canada â will experience a total solar eclipse.
Percentage of
the sun obscured
during the eclipse
Indianapolis
Little Rock
San Antonio
Viewers inside the path of the total eclipse may notice a drop in temperature , a lull or shift in the wind , the appearance of bright planets in the sky, and the quieting of birds and other wildlife.
Many cities lie inside the path of the total eclipse, as shown below, the width of which varies from 108 miles to 122 miles.
5:13 p.m. NDT
20% partial eclipse
NEWFOUNDLAND
SASKATCHEWAN
Fredericton
4:33 p.m. ADT
3:26 p.m. EDT
3:20 p.m. EDT
Minneapolis
3:18 p.m. EDT
3:13 p.m. EDT
San Francisco
90% partial eclipse
3:05 p.m. EDT
Los Angeles
1:51 p.m. CDT
1:40 p.m. CDT
1:33 p.m. CDT
12:16 p.m. CST
12:12 p.m. CST
11:07 a.m. MST
Mexico City
EL SALVADOR
12:23 p.m. CST
1:36 p.m. CDT
3:09 p.m. EDT
3:27 p.m. EDT
Explore our interactive cloud outlook for eclipse viewing times and average cloud data at your location.
What Will I See?
A composite image of the 2017 solar eclipse over Madras, Ore.
Aubrey Gemignani/NASA
If the sky is clear, viewers in the path of the total eclipse should see a âdiamond ringâ effect a few seconds before and after the total eclipse, as the edge of the sun slips in and out of view.
The âdiamond ringâ effect during the 2017 solar eclipse.
Rami Daud/NASA, Alcyon Technical Services
The sunâs outer atmosphere, or corona, is normally hidden by the sunâs glare. These tendrils and sheets of gas, heated to a million degrees Fahrenheit or more, are in constant motion and shaped by the sunâs swirling magnetic field.
The sunâs corona during the 2017 solar eclipse.
The sun is relatively active this year and is nearing the expected peak of its 11-year solar cycle . Researchers at Predictive Science are using data about the sunâs magnetic field to predict and model a dramatic corona for the April eclipse.
A prediction of how the sunâs corona might appear during the April 8 total eclipse.
Predictive Science
What Colors Should I Wear?
As the sky darkens, light-sensitive cells in human eyes become more sensitive to blue and green hues than to reds and oranges. This shift in color perception is known as the Purkinje effect , after a 19th-century Czech scientist, and is typically seen at twilight.
Watching the 2017 total eclipse at Southern Illinois University.
Andrea Morales for The New York Times
To take advantage of the Purkinje effect, Solar Eyeglasses suggests wearing green clothes or a contrasting combination of greens and reds. Blue-green colors (shorter wavelengths) will appear brighter, while red colors (longer wavelengths) will appear to recede into the darkness.
What If I Miss It?
The next two total solar eclipses in the United States wonât occur until 2044 and 2045 . But eclipse chasers might catch one in 2026 in Greenland, Iceland and Spain; 2027 along the coast of Northern Africa; 2028 in Australia and New Zealand; or 2030 across Southern Africa and Australia.
A Total Solar Eclipse Is Coming. Hereâs What You Need to Know.
These are answers to common questions about the April 8 eclipse, and weâre offering you a place to pose more of them.
By Katrina Miller
Whatâs the Cloud Forecast for Eclipse Day? See if the Weather Is on Your Side.
April 8 could be your best opportunity to see a total solar eclipse for decades. But if clouds fill the sky, you may miss the spectacle.
By Josh Katz, K.K. Rebecca Lai and William B. Davis
- Share full article
Our Coverage of the Total Solar Eclipse
Dress for the Occasion: Â What should you wear for the eclipse? Our fashion critic weighs the options , including an unexpected suggestion from scientists.
Free to View: Â Six inmates in upstate New York prisons who sued the state won their lawsuit to view the eclipse , arguing it âis a religious event.â But a statewide prison lockdown during the eclipse will remain in place.
Hearing the Eclipse: Â A device called LightSound is being distributed to help the blind and visually impaired experience what they canât see .
Sky-High Hotel Prices: One Super 8 hotel in the eclipseâs path is charging $949 a night . Its normal rate is $95.
Animal Reactions : Researchers will watch if animals at zoos, homes and farms act strangely  when day quickly turns to night.
A Rare Return:  A total solar eclipse happens twice in the same place every 366 years on average. But people in certain areas will encounter April 8âs eclipse  about seven years after they were near the middle of the path of the âGreat American Eclipse.â
 No Power Outages:  When the sky darkens during the eclipse, electricity production in some parts of the country will drop so sharply that it could theoretically leave tens of millions of homes in the dark. In practice, hardly anyone will notice  a sudden loss of energy.
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Generate a Template. Start using Travel Mapper by opening a Google Sheet and navigating to Extensions in the menu bar. At the bottom, you'll see Travel Mapper. Follow the menu from Extensions â Travel Mapper â Start Here â Generate Template. While we're here, notice the other menu options within Travel Mapper.
3. Take organization to another level with Google Sheets. Using Google Sheets to organize various parts of a trip is admittedly very obvious compared to my first two tips, but here's how I like to set things up: I have three pages in a Sheet file â one that functions as a list of things to do in each location, one that lists all of our reservation information and a last tab to collect ...
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Quick Jump. 1. Free Downloadable Travel Budget Template. Designed by Vertex42. If your itinerary is going to be jam-packed with lots of stopovers and plenty of travel activities to see and do, the Free Downloadable Travel Budget Template by Vertex42 is an excellent option.
It is possible thanks to the unmatched tools built into Google Sheets. So, using our templates will provide you with maximum flexibility. Make your travel planning process more efficient and convenient. Plan your trip in 2024! Download and customize our Printable Itinerary Templates in Google Sheets and Excel for hassle-free travel planning.
All-in-one backpacking trip planner: 4 Google Sheets templates to prep for long-term trips. 1. Long-term travel planning template: pre-departure task list. Use this travel planning Google Sheet ...
Use this template to assist you with daily planning, so you easily view all of your to-dos, stay focused on what's on your plate each day, and make the most of every day! Download this Template. 5. ClickUp Basic Agenda Template. Use this template to create an organized agenda for your travel.
Travel overview dashboard; Travel Planner Setup: Customize your travel plan by setting up preferences, dates, and key details for a personalized trip. Travel Overview: Get a snapshot of your entire travel plan, including destinations, dates, and important highlights. Travel Budget: Plan and track your expenses to stay within your budget during ...
Keep track of research and keep planning. It often takes days or weeks to plan a trip. When you need to pick up planning again, we'll keep track of your trip research across Google. Recent searches, saved places and flights you're tracking are added automatically to your trips when you're signed into your Google Account.
A detailed instruction for the Digital Travel Planner to make it easier for you while navigating the spreadsheet.If you still have any questions, don't hesit...
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Google's New Travel AI Tools Want to Plan Customer Trips. Justin Dawes, Skift. March 27th, 2024 at 12:04 PM EDT. Skift Take. Google is the among the tech giants investing in a reimagined, AI ...
This way, you can ensure that the template is suitable for new tasks and is visually pleasant. Click the red "Edit in Google Docs" button on the template page, wait 10 seconds, and get your free copy! Start editing now. Get set for 2024 travel with our customizable Free Itinerary templates for Google Docs and Google Sheets, Word, Excel.
Bullet points. 6 ways to travel smarter this summer using Google tools. Get trip ideas with generative AI in Search: Explore new places with AI-powered itineraries that include attractions, restaurants, flights, and hotels.; Find lists of recommendations in Maps: Discover lists of places to go from publishers and locals, including trending, top, and hidden gem restaurant lists.
Google Search began incorporating generative AI to provide personalized travel tips during the summer of 2023. Since then, its research capabilities have improved. Capabilities include travel ...
Updated April 2, 2024. On April 8, the moon will slip between the Earth and the sun, casting a shadow across a swath of North America: a total solar eclipse. By cosmic coincidence, the moon and ...