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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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Free Travel Itinerary Templates to Edit and Print

Create an informative brochure for your travel agency's itineraries with edit.org's free, customizable templates..

Discover the customizable  travel itinerary templates  from the graphic editor Edit.org. Communicate the unique routes offered by your agency.

Customize a trip itinerary template online

It's very common for travel agencies to create a summary document with their different route itineraries. These are published on the website so that future travelers can get an idea of everything they'll see, or printed out and hung in the office window to get the attention of anyone who passes by.

These trip planners can contain detailed route information with a comprehensive description of all daily experiences and activities. They can also be more generic, mentioning only the most important visits.

In any case, these designs should emphasize the tour highlights, whether they're excursions to cities, monuments, or landscapes. They should also always contain the start and end date, as well as what's included or excluded.

To make these designs, either on letter-sized paper or to create a brochure or banner, use Edit.org's predesigned templates to avoid wasting time on designing them and get a professional result for your agency. Print your brochures or share them online in just a few minutes.

How to edit an itinerary planner template on Edit.org

• Click on a travel itinerary template in this article or go to the editor to get started.
• Choose the template you like best for your travel route.
• Customize it with the corresponding texts or add more elements.
• Save the layout.
• Download the final result to print or share online.

Posters, flyers, and banners for travel agencies

On the editor, you'll also find more generic free templates for travel agencies and also templates to promote summer or Easter trips, among others. For all your compositions, use the same design pattern to show a stronger and more uniform corporate image.

Finally, don't forget to save your designs in your user profile to continue editing them at another time or to make copies. This way, you can create the posters or banners you want from the same template, keeping the basic elements such as colors or the logo. You'll only have to change the images and text depending on the trip or tour in question, which will only take you a few minutes.

Start promoting your planned itineraries now   and advertise your routes to all those adventurers willing to see the world.

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Itinerary Templates

6+ flight itinerary templates.

Planning your flight on time is the only possible action to take to prevent delayed travels and unexpected inconveniences. Knowing when the flight will take off, the exact time to arrive at your destination, and the list of activities overseas will help you to curb the possibility of wasting time and the risk of losing money. Even more interesting is the fact that you can use a remade flight Itinerary Template to create your arrangement plan. The following is a list of example sample travel itinerary templates.

Travel Agent Flight Itinerary Template

Free Flight Itinerary Template

Sample Flight Itinerary Template

E-Ticket Itinerary Template

Night Sample Itinerary Template

Basic Flight Itinerary Template

> Uses of Travel Itinerary Templates

> the target audience of itinerary template, > the benefits of the template, more in itinerary templates, flight attendant cover letter, research scientist cover letter, manufacturing associate cover letter, character designer cover letter, logo designer cover letter, visual designer cover letter, book designer cover letter, floral designer cover letter, clerical skills cover letter, attendance commitment letter.

• 52+ Wedding Itinerary Templates – DOC, PDF, PSD
• 42+ Itinerary Templates Free Microsoft Word Documents Download
• 11+ Church Itinerary Templates in PDF | DOC
• 10+ Family Itinerary Templates
• 8 +Training Itinerary Templates in PDF
• 15+ Printable Itinerary Templates in Google Docs | Word | Pages | PDF | XLS
• 23+ Travel Planner Templates
• 10+ Travel Itinerary Checklist Templates
• 9+ Meeting Itinerary Templates in Google Docs | Word |Pages | XLS | Numbers | PDF
• 10+ Travel Itinerary Templates
• FREE 8+ Road Trip Itinerary Templates in Google Docs | MS Word | Pages | PDF
• 8+ Trip Planner Templates
• 15+ Event Itinerary Templates in Google Docs | Word | Pages | PDF
• 8+ Vacation Planner Templates
• 8+ Trip Itinerary Templates

File Formats

Word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates.

Travel Agent Itinerary Schedule Template

Unlock your dream vacation create a travel agent itinerary schedule template now and enjoy a hassle-free journey..

• Size Letter (8.5 x 11 in)
• File type PNG, PDF, PowerPoint

You can use a Travel Agent Itinerary Schedule Template when planning a trip, whether for personal or professional purposes. The template helps streamline the overall process by providing a clear and organized layout of your entire schedule, including flights, accommodations, activities, and transportation. It is especially helpful when coordinating trips for multiple travelers, planning group vacations, or organizing corporate travels. The template makes it easier for everyone involved to stay informed, manage their time efficiently, and ensure that all necessary arrangements have been made to guarantee a smooth and unforgettable trip experience.

Explore more

Travel Itinerary Template

Easily create a concise summary of your travel plans using our free Travel Itinerary Template for Excel or Word. List your flight, transportation, lodging, meeting times and other activities so that you can get the information quickly while you're on the go. It includes a place to add hyperlinks, so you can link to maps or your flight's check-in page. Save the spreadsheet onto your mobile device (using OneDrive or whatever you prefer) so that you can access it easily. You may also want to print a paper copy just in case.

Other Versions

License : Private Use (not for distribution or resale)

Authors: Jon Wittwer , Jim Wittwer, and Laura Cutler

Description

This travel itinerary template allows you to keep the many different and important trip details in one place. Details like confirmation numbers, flight times, meeting times and locations, car rental and hotel locations, and more. It is organized in a way that flows nicely with the actual trip: leaving on a flight, renting a car once you arrive, checking in at your hotel, attending meetings and events and then flying back home. It's an effective solution when planning a trip for yourself, your boss or fellow employee.

Create a Vacation Itinerary

We tried to design this to make it easy to customize. For example, if you are going on a vacation instead of a business trip, you could change the "MEETINGS" section to "ACTIVITIES" and then list some of the possible activities you could do while on your trip.

Instead of "Topic" and "Room" as labels you could add "Cost" and "Hours" to note how much an activity would cost and what hours the museum, store, or attraction is open.

Travel Tips and Resources

• Check the Weather!! at wunderground.com - This is a pretty cool travel planner by Weather Underground that will show you the weather during your trip. Use whatever weather app you prefer, but remember to check the weather.
• Tips for Traveling Abroad at travel.state.gov - This is an important checklist to use if you are traveling out of the country.
• Check with Big Brother at tsa.gov - Flying? Check TSA's rules and remember to leave the key-ring pocket knife that you got for Christmas at home.

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Guide to Using Travel Itinerary Templates: Become a Pro!

Ever wondered what to write and how to arrange your travel itinerary for your upcoming trips? Look no further. I’ll share all the tips you need to create a hassle-free travel itinerary template!

Planning will always be a part of the traveling experience. As much as most people dread it, there’s no denying how getting all your ducks in a row before a considerable trip gives you that instant relief! 

Making sure everything’s all set before your new adventure gives you a massive sense of accomplishment and makes the trip run seamlessly.

But let’s be honest, how convenient would it be to have all the details of your trip in one place? Imagine you’re  planning a trip with friends  or  planning to travel around Europe . Wouldn’t it be nice to know you can access all the details at once?

Now, this is where creating a travel itinerary comes in. Suppose you’re looking for ideas on creating a vacation itinerary template, what to write, and some samples. In that case, you’ve come to the right place. 

These ideas I’ll be unleashing to create a useful template for your travel itinerary will keep your trip organized and fun at the same time!

What Is a Travel Itinerary?

In a nutshell, a travel itinerary is a document containing the full schedule and details of your trip. It helps you outline your vacation with all the necessary information to run everything smoothly. 

Back in the day, people would hire travel agents to book accommodations and flight tickets, as well as create itineraries for them. But with technology making everything easier for us, planning your holiday has become a breeze for most travelers. 

There are tons of avenues and resources readily available online with a tap of your finger!

Travel itineraries are an excellent way to organize your trip’s details in one document so you don’t have to scramble for them at the last minute. Just like managing a  vacation packing list , having a trip itinerary is a must when you have an upcoming vacation to avoid mishaps while you’re on the move.

How To Create a Travel Itinerary Template

If you’re reading this, you may have already chosen a destination or started  planning your trip around the world . 

This means you also had one of the most important parts of your pre-departure knocked down. Now, let’s move on to the next part—organizing your trip details.

Make a Plan

How long will you be staying in a particular country or city? Will your trip be adventure-filled, or are you gearing more toward slow traveling? Do you have all the documentation ready for the journey?

Before starting with your itinerary, list every valuable piece of information surrounding your trips, like places you want to visit, the food you want to try, and the experiences you want to take part in. 

This way, you’ll be able to create a layout of your upcoming vacation with ease.

Book Everything in Advance and Collect All The Details

Flights, accommodations, packaged tours, you name it. If you can book it in advance, go ahead and do it! 

Securing every booking you can before the trip gives you a clearer view of your daily itinerary. It also gives you more leeway to move around other activities and set aside some extra budget for things you can’t book in advance.

Create Your Budget

Since you have all the activities ironed out and all the necessary bookings made, you can now estimate how much each day will cost you. From there, you can create a daily budget, which is essential, especially for those who are more into  budget-friendly travel locations .

Organize Them All

Now that everything’s prepared, it’s time for you to put them all in one place where you can read and access them easily. A good rule of thumb is to keep soft and hard copies of your itineraries so you can always have them handy. 

What Should Be Included in an Itinerary Template?

When creating your vacation itinerary, there are several items that you must always list to keep your trip organized. Below are some of the most common information one will find on an itinerary template:

• Flight details:  This would include your airline, booking reference number, flight number, date of departure and arrival, as well as your seat number
• Accommodation details:  List the name and address of the hotel, reservation number, total nights of stay, number of guests, names of guests, and room number (if applicable)
• Daily breakdown of activities:  From day one to the last day, all of your carefully planned activities should be listed, together with the hourly schedule and address of the place in case you need it
• Other important details:  Some people prefer to take note of other details that they find essential to the trip, such as admission or transport fees, contact person in an establishment, landmarks, office hours, and more.

Whether you’d like to create an extremely detailed trip itinerary depends on your preference. 

Some people are more accustomed to having every minute of their trip planned out. Others are more comfortable with having only a rough guide of their day-to-day activities to give space for other spontaneous activities should the opportunity arise.

Where Should I Create a Template?

These days, there is a multitude of avenues to create an itinerary that suits your taste better. Whether you’re a creative person who likes sticking to a specific theme, or a black-and-white type who likes to keep it straightforward, there’s always something that would work for you.

Crowd’s favorite graphic designing website, Canva, isn’t lacking regarding the variety of travel itineraries it offers on its roster. 

From trendy templates filled with season’s colors to themed templates highlighting the beauty of your chosen destination, there’s always something for everyone on the website.

But, be aware that it can take some time to get used to Canva. Plus, some of their features are locked behind a pro membership!

Another option for creative travelers who want to spice up their itinerary is the Adobe Express travel itinerary templates. 

Similar to Canva, Adobe has several free itinerary designs that you can choose from depending on your mood. Depending on your preference, you can change their font, background, and more. 

Be sure to peruse the itinerary examples on the platform.

Google Suite

If you’re wondering whether Google has a free travel itinerary template accessible to its users, then the answer is… yes! Trusty ol’ Google can be used to create trip itineraries on Docs and Sheets. 

You can either make one from scratch or use the one in their gallery. Currently, there’s one on the Sheets free templates page. You can also download templates from other third-party websites to use on Google.

Using  Google Maps to plan your trip  is also a brilliant way to create a guide for your next trip, especially if you’re  planning an epic backpacking adventure . 

By plotting each stop of your tour, it’ll be easier to calculate the best routes to follow to get to your destination easier.

By now, there are a lot of other websites,  travel planner apps , and software to help you get every bit of your life arranged, including travel plans. 

From online kanban boards to journal-type apps, there are just too many options to choose from! But instead of dumping everything into one app focusing more on managing your personal life, why not select an app specifically designed for travel? 

My obvious favorite is  Pilot . This up-and-comping trip planner takes care of all your travel deets so you can just focus on having a great time and making good memories. 

With fantastic features you can utilize when traveling, like the option to create packing lists, see travel restrictions in certain countries, and more, Pilot is the go-to for people who are more into straightforward planning and organizing group trips with friends!

Why Do You Need One?

We sure love the spontaneity that comes with every adventure we embark on. But there are still a few reasons having a solid itinerary comes in handy.

Keeps Every Detail of Your Trip Organized

It’s hard to keep up with all the bookings, accommodations, names, and unfamiliar places when you’re on the move. 

With an itinerary on hand, one click will save you from all the trouble of digging through thousands of emails in your inbox just to find the most important details when you need them the most.

Helps You Keep Track of Your Budget

It’s not a secret that traveling can sometimes be expensive. Having activities pre-planned and listed on an itinerary planner can give you an idea of how much allowance you should bring for your trip and how much is your running balance. 

If you’re  planning a trip on a budget , knowing where you’re currently at financially on a trip means you’ll be able to have more fun without actually breaking the bank.

Sometimes Required Before You Can Travel

In some cases, itineraries are required to be presented in front of the immigration authorities before you’re granted access or permission to leave a country. 

They help demonstrate your capacity to go on vacation and the true intention of your travel.

Gives You Peace of Mind

Visiting a country for the first time can be exciting and overwhelming at the same time. To help make you more at ease in unfamiliar territory, having a well-planned trip can be very useful. 

If you have all the details you’ll need within the next few days kept in an organized system, there’s nothing for you to worry about anymore.

Create Your Dream Itinerary Today With Pilot!

Having travel itineraries is a game changer and can help you make the most of your trip. Ready to make your next travel itinerary? You can do this and more with Pilot!

Disclosure : Pilot is supported by our community. We may earn a small commission fee with affiliate links on our website. All reviews and recommendations are independent and do not reflect the official view of Pilot.

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Free Travel Itinerary Template for Advisors

You spend hours (and possibly hours and hours and hours) planning and booking the perfect trip for yourself and your travel client. Don’t you want to create a travel itinerary that’s as magical as the trip will be?

Of course. But here’s the thing. Lots of run-of-the-mill itinerary templates are either a.) a snooze-fest with no design b.) cannot be customized to your travel agency brand or trip c.) don’t reflect your knowledge and expertise or d.) take too much time.

HAR is here to resolve that issue with an itinerary template that is free, customizable, beautiful, professional, and easy to use. So whether you're a traveler, a travel advisor, or want to become a travel advisor, we have a solution. 

We’ll walk you through a quick comparison of itinerary templates vs. itinerary builders , chat about what model works best for whom, and how to use travel itinerary templates.

Travel Itinerary Templates vs. Itinerary Builders

When thinking about an itinerary template vs an itinerary builder, it’s kind of like comparing a garden hose to a full drip irrigation system. 

Sure. There are a lot of fancy pants itinerary builders out there. Here’s how it’s different from an itinerary template (the short version).

A travel itinerary template is a static travel planning document where you plug in all your wondrous travel details, DIY style . 

An itinerary builder is a dynamic travel planning (and quoting) app where it can auto-populate supplier info & images, has mobile capacities (usually), branding & co-branding, domain masking, sync with CRMs, and other fun doodads that a travel itinerary template does not have.

Itinerary builders come with other features like CRMs, quoting tools, mobile apps, payment processing, and literally too many features to mention here. (Luckily, you can refer to our itinerary builder comparison chart ). When thinking about an itinerary template vs an itinerary builder, it’s kind of like comparing a garden hose to a full drip irrigation system. 

If you only have a small hobby garden or flower bed or two, a hose will do (this is your itinerary template). If you have a garden so large or so complex you could feed four families or start a bouquet CSA (community supported agriculture), you’ll need an irrigation system to automate that watering (itinerary builder programs). 

Our goal with HAR’s itinerary template is to offer a free and simple travel itinerary template that still looks professional.

7 Reasons to Use a Travel Itinerary Template:

So why a travel itinerary template? Why wouldn't gravitate toward the shiniest of itinerary-building programs ? There are a few reasons why you might use a travel itinerary template (as opposed to an itinerary builder):

1. Travel itinerary templates are free

It's hard to argue with a $0 price tag, especially if you’re just starting up as a travel advisor . Maybe you're not ready to take on yet another monthly expense at this point, or perhaps you just want to use it for your personal trips. An itinerary template is a great option. 

2. There's little to no learning curve

If you can do basic cut and pasting, you can use a template without having to invest time in learning a full-fledged technology program. Sometimes our brains are tired, okay?

3. They're great if you're only making a few one-off itineraries

If your itinerary planning volume is low (whatever that means to you), a template can get the job done just fine for free and you don't need to invest $30/mo or feel like you need to relearn a tech  

4. You can delegate it

Do you have an intern you're working with from a local university? Do you have a bright but bored teen in the summer who needs to stay busy? If so, maybe creating travel itineraries is something you can delegate and you'd rather not pay for a program if you don't need to.

5. Your TRIP-PLANNING-LOVING client CAN USE IT

Okay, so you planned every flight and transfer and hotel. You booked it. You invoiced them. You sent them the documents they needed. Maybe your services end there and that's okay. 

If that's the case, you can always offer your clients a travel itinerary template that is branded to your agency, so they can fill it out to their heart's content and include things such as restaurant reservations and day trip ideas themselves.

6. You hate (or love/hate) technology

I know travel agents whose CRM consists of manilla file folders, literal pieces of printed paper with client info (with which to fill said file folders). And you know what, it works great. If you don't want any extra tech, a travel itinerary template may be just the thing.

7. You often book the same/ or similar itinerary

If you frequently book similar trips, you can create a template for each type of your most common packages. All you need to do is update the dates & flight info and viola, you're done.

Limits of Travel Itinerary Templates

Travel itinerary templates are great (especially HAR’s), but they have limits. Here are some of the limitations of a travel itinerary template. 

1. Time (IS IT ON YOUR SIDE?)

They take a long time. How do I know this? Because I am not a designer or travel advisor and I made one. If you’re a swift typer, fast designer, or enjoy the rhythm of updating images and info, you're gold. But at the end of the day, using a template is going to take a heckuva lot more time to create than it would if you're using an itinerary builder.

2. They're static

No bells. No whistles. No flight updates. No push notifications. No group collaborations or products that suppliers automatically import into your itinerary. It can be clunky. What you see is what you get.

Ultimately, comparing a travel itinerary template to a travel itinerary builder program is like comparing apples and oranges, or (to abandon clichés and continue the garden metaphor) a garden hose to an irrigation system. 

Not sure which is best? The good news is that HAR’s itinerary templates are free, and most (if not all) itinerary builder programs have a free trial. So you can experiment!

HAR's Free Travel Itinerary Template

At long last, HAR’s free itinerary template. It’s the best template out there in my (not so) humble opinion. It’s well-designed, thorough, and set up to amplify your trip-planning expertise with features most templates don’t bother with (e.g. points of interest and dining recommendations and room to add notes to help your knowledge shine). It’s free, flexible, and professional-looking. Win, win, win.

If you want more instruction, keep reading. I’ll break down the steps and dig deeper into the nitty gritty of getting your template rebranded and redesigned!

How to Customize Your Travel Itinerary Template

If you don’t have one already, you’ll need to register for a free Canva account to use our template. If you are burying your face in your palms at the prospect of adopting yet another tech program, hear me out. 

While I’m not a technology-phobe per se, I’m not one to invest tons of time in learning a program I don’t think I’ll use often. We’ve had older (and frankly less attractive and slower) iterations of this template using spreadsheets. I assure you this travel itinerary template is easier, faster to adapt, and way more professional. 

Having a logo and a few gorgeous images at the ready is extremely helpful as well! After you get your Canva account set up and the images you desire, here’s how to customize your template. 

NOTE: A free Canva account does note provide an image library (sad face). However, you can upload images of your very own! Here’s where you can free (and fabulous) images to use for your design !

Prefer it written out? We’ve got you covered.

Step by Step Instructions on Customizing Your Travel itinerary Template

• Sign up for a free Canva account or log in to your existing account
• Subscribe to get your very own Travel Itinerary Template
• When you click to access the template, here is what you’ll see. Click “Edit Template” (free Canva offers 4 free brand templates)

• Rename Your Template
• Rebrand Your template: I’m not going to go deep into sophisticated Canva redesign. If you want to get real fancy, you can check out Canva’s massive library of design tutorials .
• Delete Ad & “Sharing is Caring”
• Agency Name
• Brand color
• Images >>> Hot tip! Create different templates for different trips & destinations so the images reflect what trip they’re going on. 
• Duplicate template for multiple trips

If you were getting excited about the trip while you were putting it together, you are doing something right! You’ll have a great infrastructure for your template. 

The rest you will customize by individual trip. Here’s just a few notes on that. 

• Change out all the content
• Treat the cover page as a “trip at a glance.” This is a great teaser if you want to create a quote, but not share every detail about the trip. 
• Use the notes to let your expertise shine (template offers examples of this)

Questions? We've Got You Covered.

If you find these steps a little cumbersome, check out the travel itinerary builder comparison chart to see if that's more your jam .

If you give the template a test drive and/or a facelift, give me a holler! I'd love to see how your itinerary turns out or how you like to tweak yours a little differently. Drop me a line a [email protected] or submit a comment below!

Editor's Note: This post was originally published in Aug. 2019. It was updated and republished on date listed above!

About the Author

Mary Stein has been working as a writer and editor for Host Agency Reviews since 2016. She loves supporting travel advisors on their entrepreneurial journey and is inspired by their passion, tenacity, and creativity. Mary is also a mom, dog lover, fiction writer, hiker, and a Great British Bake Off superfan.

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• Travel Agent Basics
• Travel Industry Basics

Plan your ideal trip with travel itinerary templates

You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime..

Keep your travels on schedule with these templates for itineraries

Know exactly where you’re going from point A, point Z and everywhere in between with these simple and customizable itinerary templates. Reduce the stress of travel and let everywhere know where to arrive and when with an itinerary that’s easy to read and has all the details they’re expecting. Try out an itinerary for fun family vacations, week-long road trips, conferences or business meetings. For day-to-day events, consult a planner template to lay out the ideal activity flow and make sure you haven’t accidentally double-booked yourself. Maybe planning ahead of time will inspire you to take on a new travel adventure, or perhaps you’ll discover that you have more time available for sight-seeing, hobnobbing, or simply straight-up relaxing. An itinerary is the perfect tool to help you get the most out of your next travel adventure and ensure you’re always in the right place at the right time.

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Travel Itinerary Google Sheets Template

• Key Features

Travelling with a big group of friends amidst COVID19? Easily plan, organize and budget for your travel vacations with this digital travel itinerary planner!

⚠️ This digital file is only available as a Google Sheet, not an Excel Sheet. Please do not download it as Excel as this will affect its formatting. If you prefer the Excel version of this planner, please visit this listing instead.

This is a Google spreadsheet with the following capabilities:

☆ Organise every traveller’s information in one place. Keep track of COVID-19 challenges! Perfect for travel agents, executive assistants planning for business travel, or family vacations.

☆ Plan and easily access your entire travel itinerary in one spreadsheet. Seamless sharing between travellers.

☆ Organise all your transportation, flight itineraries and lodging information

☆ Understand your expenses. Track and split travellers’ expenses. Make sure your friends pay you back!

☆ Vote and decide with your friends on where to stay, what to do

☆ Use the packing list to ensure you are fully prepared - never miss a thing!

instant delivery

All-in-one planner, trusted & reviewed, instructions & how to download, check your email inbox.

After your purchase, we automatically send an email with a link to download your digital file. This email is sent to the email address you've provided on the checkout page. If you don’t see it in your inbox, check your spam file or social or promotions tab (if you use Gmail). This email should be sent within several minutes of your order's confirmation.

Instant download

Accessing the link sends you to your personal download library. As this link does not expire, you can visit this page anytime and download your digital files as many times as you want.

You're now ready

The downloaded file is a PDF which contains instructions and links to your very own Google spreadsheet template.

The first link allows you to create an unfilled copy for your own use.

The second link features an example Google Sheet that is fully filled for your reference - it is read-only, with no edit permissions and is viewable to the public.

If you don't have a PDF reader, you can download Adobe Reader for free here . You need to have a Gmail/Google account and be logged in to use the Google spreadsheet.

Frequently Asked Questions

Do i need to be good with google sheets to use this.

Not at all! This Planner is super easy to use and only requires basic spreadsheet skills. Several parts of the Planner are automated and require minimal inputs. There is also instructions on every tab to help you fill out the Planner. If you require any further assistance, our friendly team is always here to help!

What format is the Travel Planner?

The Travel Planner comes as a Google Sheets file. If you prefer the Excel version, please visit our separate listing .

Does the Travel Planner work on both  Mac and PC computers?

Yes, the Travel Planner Google Sheets will work on any computer through your internet browser. As everything is automatically saved in Google Drive, you can access the same file across devices.

Do you offer refunds?

Due to the digital nature of the Travel Planner, all sales are final and non-refundable unless there are direct issues with the functionality of the Planner.

If you have questions on if this Travel Planner is the right fit for you, send us an email at [email protected] and we’ll be happy to help in any way we can!

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Travel Itinerary Template Go

Use template

Plan your travel itinerary with ease and precision

What is travel itinerary template go template.

Traveling can be a complex process, with numerous details to keep track of. From flight times to hotel check-ins, city tours to leisure time, every aspect of your journey needs to be planned and organized. That's where our travel itinerary template comes in. With Lark's advanced features, you can easily input all your travel details, including date, time, activity/event, location, transportation, confirmation numbers, notes, and contact information. This way, you have all your travel information in one place, easily accessible and organized.

Try this template now

Who is this Travel Itinerary Template Go Template for?

This template is perfect for anyone planning a trip, whether it's for business or pleasure. It's especially useful for travel agents, event planners, business professionals, and frequent travelers. Here's why:

- Travel Agents: This template allows you to create detailed itineraries for your clients, ensuring they have all the information they need for their trip.

- Event Planners: If you're organizing a trip for a large group, this template can help you keep track of all the details, from transportation to accommodation.

- Business Professionals: If you frequently travel for work, this template can help you keep your trips organized and ensure you never miss a meeting or event.

- Frequent Travelers: If you love to travel, this template can help you plan your trips down to the last detail, ensuring you make the most of your time.

Why use this Travel Itinerary Template Go Template?

Using a travel itinerary template can make your travel planning process much smoother and more efficient. Here's why:

- Organization: With this template, you can keep all your travel details in one place, making it easy to access and review your plans.

- Efficiency: Instead of juggling multiple documents or apps, you can input all your travel details into this one template.

- Flexibility: This template is customizable, allowing you to adjust it to fit your specific travel needs.

- Accessibility: With Lark, you can access your travel itinerary from any device, ensuring you always have your travel details at your fingertips.

- Collaboration: If you're traveling with others, you can easily share this itinerary with them, ensuring everyone is on the same page.

Get Started with Travel Itinerary Template Go Template.

Follow these few steps to get started with Lark templates:

1. Click 'Use this template' on the top right corner to sign up for Lark

2. After signing up for Lark, you will be directed to the Travel Itinerary Template Google Docs on Lark Base. Click 'Use This Template' on the top right corner of Lark Base to copy a version of the Travel Itinerary Template Google Docs to your workspace.

3. Change fields of the template to fit your needs

4. Take advantage of the full potential of this Travel Itinerary Template Google Docs.

What is Lark?

What is Lark used for?

How is Lark different from all the work collaboration tools?

Need help with this template?

Contact us to build a customized demo for you, for free!

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Top 6 Free and Paid Itinerary Builders for Travel Agents

Top 3 Paid Itinerary Builders 

• Top 3 Free Itinerary Builders 

Final thoughts

 Making your own travel itinerary templates is a great idea. You have your own workflow, know how to structure it efficiently, and how to distribute it. However, since you are here, you probably have some issues with your trip itinerary template.

Maybe you are not satisfied with their design? Do you find it too time-consuming to create them? Do they look awful on mobile devices?

If you answered yes to all these questions, then you should start looking into itinerary travel builders for travel agents. You will be amazed how a straightforward app can save you a lot of time and make you more competitive in the tourism industry.

There are so many of them, though, and you might find it hard to tell which ones are reliable or worth the money. To narrow down your options, we’ve put together a list of the top 6 itinerary builders for travel agents.

If you can afford a paid itinerary builder, the following tools are worth checking out.

VacationLabs

VacationLabs is a premium itinerary builder software. It ships with a comprehensive list of features to help you streamline the differentiating of your tour packages and help you create attractive itineraries. This trip planner has been around for ten years now. Over the years, the developers have made a lot of improvements, and today the app looks good, is very fast, and has a lot of features.

 VacationLabs has built-in support for booking engine integration. You can use it to create a custom itinerary for your customers, and it even has customized route maps that are perfect for road trip itineraries.

• A variety of products besides itinerary builder including a travel website builder, booking & payments, operations & back-office, channel manager, inquiry manager CRM, and SEO tools
• Easy-to-use itinerary builder
• Enhanced itinerary display (tour images/videos, day by day itinerary, PDF download, price variations, interactive map)
• Responsive itinerary design

Vacation Labs itinerary builder’s price is available upon request.

What like about it

We like that VacationLabs shows support for newly launched travel business owners as well as those who have been affected by COVID-19. In fact, if you are either one of these, you can use VacationLabs’ free travel website builder and itinerary builder and start paying after you start making many again.

What we don’t like about it

We couldn’t find anything we don’t like about VacationLabs. It is a comprehensive itinerary builder. However, its pricing point is slightly above the industry average, and the free trial is limited to 14 days.

Travefy offers very attractive itinerary management capabilities. With its planner template library, you will be able to create stunning itineraries that will impress your clients. You can also view the itinerary sample features on their website to see what the software can do.

 Travefy features a drag-and-drop editor, which is really simple to use. Even with limited technical experience, you’ll still be able to create beautiful itineraries and add dining, sightseeing, and other travel activities with ease.

• Variety of products besides itinerary builder including itinerary management, proposals + quotes, simple CRM + forms, and website + marketing;
• Drag and drop itinerary builder
• Built-in photo library
• Supplier integrations
• Dedicated mobile apps
• Destination content built-in

Travefy is available for $39 per user per month.

What we like about it

We like Travefy’s destination library. You can use it to provide additional information to your clients and make more comprehensive itineraries without having to put in too much time. For instance, you can add points of interest, city guides, and more.

Travefy usage limits apply per user account. It means that once your business starts growing and you want to add more users and serve more clients, you will have to pay a lot more for advanced Travefy packages.

Tourwriter is one of the top 3 paid itinerary builders on the market. It offers a variety of features to help you not only generate leads but capture sales. With Tourwriter, you will be able to save a ton of time creating the itineraries from scratch.

The software comes with a drag-and-drop builder and even has mobile support. The best thing about Tourwriter itineraries is that they can draw information from a central database. For instance, the prices and availability will change automatically depending on the supplier.

• No additional products besides itinerary builder;
• Generator of itinerary proposals;
• Itinerary builder;
• Built-in pricing calculator;
• Booking automation;
• Supplier library.

Tourwriter offers three pricing plans: Designer, Expert, and Groups.

The Designer plan will cost you $39 per user per month.

The Expert plan has a base fee of $59 per month + a 1% fee per itinerary sold.

The group’s plan is reserved for managing group travel and is available upon request.

We love that Tourwriter has a dedicated WordPress addon named Minim . It will help you streamline embedding your travel itineraries to your website. This is excellent news for all travel agencies that use WordPress to power their official websites.

If you decide to use anything other than the Basic plan, you will have to pay a commission per itinerary sold. The commission is small, but there are other solutions that charge only a flat fee.

Top 3 Free Itinerary Builders  

In case you are just starting out as a travel agent and don’t have the budget for fancy software solutions, you should check out these top 3 free itinerary builders.

With the number of features it ships out and the cutting-edge design, TripIt could easily be among the top 3 free itinerary builders in the market. It has some neat features, including built-in notifications and interactive maps.

If you find Triplt limiting, then you should try out TripIt Pro, the premium alternative. TripIt Pro comes with even more features, but most of them are designed for travelers and not travel agencies.

• Confirmation emails forwarding
• Mobile friendly itineraries
• Travel statistics
• Airport maps, nearby places, navigator
• Calendar sync

We love that TripIt has a dedicated mobile app for both Android and iOS users. The app is regularly updated and is really easy to use.

Free itinerary builders cater more to the needs of travelers than travel agents. Nevertheless, you should try it out to see whether it reflects your travel agency’s needs.

TripCreator

Trip Creator is the leading itinerary building software with a lot of features, modern design, and cross-device compatibility. It ships out with cutting-edge tools you can use to create attractive itineraries and share them with your clients.

The basic tool comes with list tools, calendar, pricing, and routing tools to help you stay on top of your itinerary management. While TripCreator is a paid builder, we listed it here because it offers 30 free trials that you can reset by creating a new account with a new email. Even if you decide to invest in it, you will be surprised to find out that it only costs $9 per month per user.

• Use your logo and color palette
• Support for multiple languages
• Build reusable Itinerary templates
• Royalty-free image library

We like the pricing feature capability to shop no pricing, total price, or in-detail price breakdown. 

Some advanced options might be too hard to use if you are unfamiliar with this type of software.

Sygic Travel Trip Planner

Sygic Travel Trip Planner is a great pick for travel agents because it has a huge database. At the moment, the app covers over 20 million places, including frequently visited sights, parks, cafes, restaurants, and other attractions.

The app ships with extensive map features that help users have a real view of the destination. Unfortunately, it can be considered as a starter app for travel agents because it caters more to the needs of travelers.

• Built-in notes
• Automatic itinerary builder
• See itinerary on the map in real-time
• Support for all devices

We like how easy it is to use the Sygic Travel Trip Planner builder. 

Again, keep in mind that although it has offline mode and some features for business use, Sygic Travel Trip Planner is still a far better option if you are a traveler. 

With the abundance of reliable itinerary builders, you can say goodbye to your old travel itinerary templates. Make sure to use the free trial period to test each one of the top five itinerary builders for travel agents apps. Every travel agency is unique, and you should look for a builder that reflects your unique business needs. 

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Marc Truyols has a degree in Tourism from the University of the Balearic Islands. Marc has extensive experience in the leisure, travel and tourism industry. His skills in negotiation, hotel management, customer service, sales and hotel management make him a strong business development professional in the travel industry.

Mize is the leading hotel booking optimization solution in the world. With over 170 partners using our fintech products, Mize creates new extra profit for the hotel booking industry using its fully automated proprietary technology and has generated hundreds of millions of dollars in revenue across its suite of products for its partners. Mize was founded in 2016 with its headquarters in Tel Aviv and offices worldwide.

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Top 5 FREE Travel Google Sheets Itinerary Templates To Plan Your Trips

Posted on Last updated: November 11, 2023

A well-organized trip includes lots of things!

Google Sheets is the perfect tool for seasoned travelers, backpackers, digital nomads , and even those who have suddenly planned their road trip. It helps them plan their trip like a pro and make the most out of it.

If scheduling flights, booking hotels, things to carry, where to eat, activities to do at the destination, and similar things sounds overwhelming, then you have come to the right place.

In this article, let us discuss the top 5 Google Sheets Travel Itinerary Templates of 2023. In case you are new to Google Sheets, don’t worry because we will discuss all these templates in detail and learn to use them.

This helpful guide is going to save you money and, at the same time, make sure that you won’t be lost stressing over the accommodations and car rentals.

Before we jump into the list, let us quickly understand what you should expect from an itinerary template and why Google Sheets is perfect for your travel planning.

What is an Itinerary Google Sheets Template?

Simply put, it is a travel planner built using Google Sheets.

An itinerary template is supposed to help you save money, use your travel time efficiently, book flights and accommodations, plan the most awesome things to eat at the destination, and much more.

Such templates are designed for both business trips and personal vacations. They are mostly used by travelers who are planning across-state or international trips.

They act as your personal travel agent that stays on your desktop or mobile phone with a complete outline of the trip.

Here are a few of the benefits of using an itinerary Template:

• Quick Access to Necessary Details – Often, while you are enjoying your trip, feel the need for the next accommodation or flight booking. Without proper tools and information, it may start stressing you in the middle of the trip. However, with the itinerary template, you can quickly have a look at the next step, including flight, hotel, car rental, and much more.
• Save Money – Booking hotels and flights in advance saves a lot of money for you. The template helps you outline the actual budget and total money you need for the trip. This way, you can plan the restaurants and car rentals that fit your budget to help you run out of money midway.
• Prioritize Activities – There may be various places to visit at your destination location. Without a proper daily plan, you may miss the location that was worth visiting during your current visit. The Itinerary template lets users list all those places and prioritize them based on their preferences.
• Plan Things to Carry – One of the most stressful things while planning a trip is knowing what to take with you. It starts and ends with lots of little and huge things. Itinerary templates help you avoid getting frustrated when you need something and won’t find it in your travel bag.
• Save Time – Finally, a well-planned trip may spare you some time for other activities that are beyond your knowledge of the destination location. You can enjoy them without any worry and make sure to manage last-minute changes more effectively.

That being said,

Itinerary templates are highly customizable and edited as per the user’s preference. It follows an easy-to-use format that can be read and understood by both beginners and experts at Google Sheets.

Why are Itinerary Templates created using Google Sheets a must-try?

There are numerous benefits of using a Google Sheet for travel planning. It is a powerful online spreadsheet program used by millions of people.

Planning an inter-state or abroad trip includes various things, from scheduling flights to things to bring.

A Google Sheets has the following benefits for travel planning:

• Accessibility – Google Sheets is a browser-based program. It can be accessed anywhere in the world as long as they have an internet connection. The program is compatible with all types of devices, including desktop and mobile.
• Highly Customizable – It is a well-developed program with an intuitive user interface. Anyone can customize the templates built using Google Sheets without any prior experience. Users can quickly add and edit the information along with the adjustments in the formatting.
• Budget-friendly – Hiring a travel agent to manage your trip may cost you several hundreds of dollars. On the other hand, a travel planner app asks you for a few bucks out of your trip budget. But if you choose Google Sheets for travel planning, it is totally free.
• Collaboration – A Google Sheet can be shared with unlimited users, including your family members, friends, and colleagues. This feature is particularly helpful for people who are going on a business trip. Your colleagues can edit the information in real time. Moreover, you can have a quick look at all of the changes using the “Version history” feature of Google Sheets.

These are only a few of the benefits of using Google Sheets to plan and manage both office and personal trips.

Apart from them, note that Google Sheets is a very easy-to-use program that offers extensive customization. It would hardly take an hour to learn the program to edit the information of the Itinerary template.

Top 5 FREE Google Sheets Travel Itinerary Templates of 2024

There are a range of free templates available online to manage your upcoming trip.

But we understand that you can’t try each one of them to find the perfect fit.

So, we have done that heavy lifting for you.

Here are our top picks. Make sure to explore all of them until you find the perfect fit for your needs.

1. Travel Itinerary Template By SoftwareAccountant

Click Here to Use this Template!

This Travel Itinerary Template is aimed at both office trips and personal vacations.

It is an easy-to-use design. You can download and customize this template for free.

There are three different spreadsheets in this template:

• Planner – It holds all the details of your flights, hotels, rental cars, etc. At the top of the spreadsheet, you need to enter the trip details. After selecting the start and date for your trip, the spreadsheet automatically calculates your trip duration. You can add flight details, including the Airline, Confirmation Number, Time and Location of Departure, Gate Number, etc. It is divided into several tables, as shown in the above image.
• Packing List – This spreadsheet helps you list all the things that need to be packed before you leave your home. Make sure to research and add the weather details of your destination location. It will help you plan things like clothes that suit the weather. Also, the spreadsheet uses tables for Documents and Entertainment equipment in case you are going on a road trip with your friends and family. Don’t forget to use the checkbox for each item to mark if it is ready and packed. It contains tables for individual travel members so as to make sure each one of them gets the thing that best suits their daily routine.
• Activities – It is one of the crucial spreadsheets for the success of your trip. List down the things you will be doing right from the first day. It will help you plan out your visit to the attractions and events happening at the destination location. The spreadsheet is divided into days so that it will be easy for you to assign the appropriate time to each activity. Apart from the places, you can also list down restaurants to make sure you taste the best local food.

This free-to-use template is all you need for your travel planning.

2. Travel Itinerary Spreadsheet by JohnnyAfrica

This template is similar to the one discussed above. It uses a master spreadsheet where you can have a quick look at your travel summary.

It contains example information for your reference. Make sure to delete it and start adding your travel details.

There are four spreadsheets in this template:

• Itinerary Summary – This is the main spreadsheet that holds all the trip details. You can enter transportation, lodging, and activity details along with their costs. The spreadsheet then automatically displays your spending for each day at the far right end of the table. You need to start by selecting the first day of your trip, then list down your transportation details and the activities for that particular day.
• Flight Details – As from the name itself, this spreadsheet makes sure you book your flight tickets and plan your budget in advance. Once the tickets are confirmed, you can enter the flight number, name, arrival time, duration, and much more. At the end of the spreadsheet, you will find the total amount you are going to spend on your flight tickets.
• Lodging Details – This spreadsheet is used to list down hotels along with their pricing and booking status. Make sure to add the check-in and check-out dates; the spreadsheet then calculates the days you will spend at that particular hotel.
• Car Rental Details – Here, you can enter the local transportation details. The car rentals need to be planned properly to save both time and money. You can add the pickup location, pickup date, drop-off date, and car details.

It is a simple-to-use spreadsheet with a beautiful design.

At the end of the Summary spreadsheet, you will find the images of various hotels that the author booked during his travel. You can replace it with your own or delete it completely without any worry.

3. Business Travel Itinerary Template by Template.net

This template is pretty basic. It focuses on business trips.

It allows HR or Travel Managers to add the employee’s name and email address along with other contact details and the purpose of the trip.

From the start date to returning flight details, it includes everything.

It includes two main spreadsheets:

• Business Travel Itinerary – Here, the users need to enter the flight and hotel details along with the list of activities during that particular trip. The entire spreadsheet is divided into several tables with clear headers for quick understanding.
• Customer Management – This spreadsheet includes a list of customers or clients whom the person needs to visit. Make sure to add their name, address, phone numbers, and emails.

Note that the spreadsheet template uses dropdowns for a few fields, such as “From” and “Destination” of the flight details. To change the dropdown selection , you need to use the “Setup” spreadsheet of the template.

4. Basic Family Travel Itinerary by TheGooDocs

Are you planning a family trip?

This template is a perfect fit for you. It contains only one spreadsheet, which is pretty straightforward to customize.

It contains three main tables for planning accommodation, transportation, and packing.

You can add the trip details in the table at the top and also include the names of all the travelers.

Also, add the emergency contact details in the table at the bottom.

You can print this template and ask your kids to keep it with them for their safety.

5. Holiday Week Itinerary Template by TheGooDocs

This is another basic template on this list by TheGooDocs. It is helpful for family or road trips.

The template uses only one spreadsheet, which is divided into the 7-days, as shown in the above image.

For each day, you can add details such as things to do, destinations to visit, food to eat, etc. Also, at the end of each day, you can enter the approximate amount needed for each of the activities. 

Anyone can use this template without any prior Google Sheets experience.

Note that the template doesn’t include any field for flight and hotel details. The main purpose of this template is to help travelers plan activities and food at the destination location.

That’s all about FREE to use Google Sheets Itinerary Template. For more templates, you can visit marketplaces like Etsy that offer advanced travel planners.

For most family vacations, solo trips, and business travels, the templates discussed above are the best choice.

Feel free to comment below if we are missing any fantastic templates worth adding to this list.

Don’t forget to explore our blog for more Google Sheets tips and tricks.

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Travel Itinerary Template

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Here is a Travel Itinerary template composed of two pages as first providing you with the travel location, dates and contact details and the second page listing out travel, accommodation and activities schedule with all necessary details included. You can fully customize the template by changing the theme, colors and background, add, change or remove fields, change the format in a way that best fits your business needs.

More templates like this

Plane Ticket Template

A plane ticket template is used by airlines to book tickets for their customers online. Are you a travel agent, booking company, or airline looking for a way to sell tickets online? Our free Plane Ticket Template is the perfect way to create polished plane tickets for your clients. Just enter each traveler’s flight and personal details and this sample airline ticket will automatically generate personalized PDF plane tickets, great for domestic or international travel. Download or print them for your records, or email them to clients as an itinerary or travel document to bring on the day.You’ll get off to a flying start with our readymade Plane Ticket Template — but if you’d like to customize the template, Jotform’s drag-and-drop Form Builder ensures you won’t be flying blind when it comes to design. Simply drag-and-drop elements to add your logo, outline flight details, and update terms and conditions. Why not integrate the attached form with one of our payment gateways to accept secure payments online? Try our Plane Ticket Template today to instantly generate professional, uniform plane tickets — it can save you time, organize your records, and help your travel business reach new heights.

Vacation Itinerary Template

Whether you run a travel agency company or just someone who loves to travel and wants to have a detailed plan documented, a Vacation Itinerary Template is always necessary. Having a ready-made itinerary PDF template will help you in planning for your travels and will maximize your time and expenditures. Try this sample Vacation Itinerary Template from Jotform. This template is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination, date and time of arrival, places to visit, estimated cost and many more. You can change this information or add more if you want.

Flight Itinerary Template

A Flight Itinerary is an airline travel route information of a person or a group detailing the departure and arrival schedules of every flight. The information provided includes the type of aircraft that the passenger will board on, the date and time of flight, the reservation/booking numbers, the target destination, including the terminal and if possible, the gate in the terminal where the passenger will go on board.This Flight Itinerary PDF Template is a simple, yet, comprehensive flight itinerary PDF document that was built from Jotform's PDF builder. It includes the necessary information that is needed in a flight itinerary, including possible connecting flights to reach the destination. This Flight Itinerary PDF template is easy to modify. Just copy this to your Jotform account and start editing it in your PDF editor and you are good to go!

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Itinerary Templates

Use our free Plane Ticket Template to create customized domestic or international plane tickets fast. Download, print, or send as PDFs in a single click.

Try this sample Vacation Itinerary Template from Jotform. This sample is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination and date and time of arrival.

Build your flight itinerary anywhere and easily! Use this Flight Itinerary PDF template built under the Jotform PDF editor and you bring your flight itinerary in your computer of mobile device!

Business Travel Itinerary Template

Planning a business trip? Help employees and executives keep track of travel arrangements and appointments with Jotform’s Business Itinerary PDF Template. Using Jotform’s PDF Editor, you can edit this sample.

Daily Itinerary Template

A Daily Itinerary Template is a document that will help you organize your daily tasks by planning it ahead of time. This will definitely help you establish a habit and a plan to achieve your goal. This document can be used by students to prioritize the things that they need to do for a school like study habits and reviewing for upcoming exams. For adults, a daily itinerary is useful to prevent procrastination. It can also be used in travel activities in order to maximize vacation time.This Daily Itinerary Template shows the activities that you will follow for 7 days. Each day shows the time, activity description, and status. This template is utilizing the Configurable List widget where they can add activity information dynamically as needed. This PDF template can be edited easily via the PDF Editor where you can insert images, change font format, or change the theme color.

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About Itinerary Templates

The journey of a thousand miles begins with a single step — or one carefully thought-out itinerary. Whether you’re a travel agent, event coordinator, wedding planner, or someone organizing an annual family road trip , you can instantly create schedules for any upcoming occasion with Jotform’s Itinerary PDF Templates.

Using our drag-and-drop PDF Editor , you can reorganize the itinerary template layout and include additional activity fields to help you plan every moment. When users fill out your customized itinerary form, their information will automatically be saved as PDFs that can easily be printed or sent electronically to everyone on the guest list. Once downloaded, these mobile-friendly PDF itineraries can quickly be accessed on phones, so even when internet isn’t available, everything can still go according to plan.

Frequently Asked Questions

1) what are the subtypes of itinerary templates.

There are itinerary templates for events, vacations, conferences — you name it! You can use travel itineraries — which include information about flights, hotels, tickets, vacation packages, and more — as well as business itineraries for conference schedules or meetings. Plus, you can fully personalize your itinerary for any trip you’re planning, whether that’s a road trip, a bachelor party, or an all-inclusive cruise.

2) What is the purpose of using an itinerary template?

The purpose of an itinerary template is to provide a structured plan for a trip or event. It outlines all the details of the event, including activities, schedules, budgets, to-do lists, and more. An itinerary template can help you organize and streamline the planning process both more productive and enjoyable, whether you’re putting on a conference or a small event for friends.

3) What are the benefits of using an itinerary template?

An itinerary template helps with time management and organization. It helps you lay out the details of an engagement in advance, saving you time and hassle once the event actually happens. Itinerary templates are also great for communicating details with others, as you can send them out to everyone involved to communicate logistics. Lastly, itinerary templates are useful when budgeting for expenses because you can estimate and track costs in one place.

4) How do I create an itinerary template?

You can create an itinerary by heading over to Jotform’s PDF templates library. We have you covered with multiple itinerary templates to choose from — no matter your needs. Simply pick the template that works best for you, click Use Template, and customize it in our PDF Editor. When you’re finished, you can share it via email or link or embed it in your website in seconds.

5) What information should be included in an itinerary template?

Generally, an itinerary template should include the major elements of the event or trip. For example, if you’re making a flight itinerary, make sure to include flight numbers, boarding times, terminals, and confirmation numbers.

If you’re making a conference itinerary, list the conference name, date, start time, location, sessions, and other details. Include a day-by-day or hour-by-hour breakdown of the schedule, depending on the length of your event.

The best way to construct an itinerary is to step back and think about all the information you would need to know as a traveler or attendee. This could include everything from budget and accommodation to meals and contact information, so take time to flesh out all the details.

6) Can I customize an itinerary template to suit my specific needs?

The beauty of the itinerary template is that you can adjust it to meet your requirements seamlessly. With Jotform’s intuitive drag-and-drop PDF Editor, you can rearrange sections, add new form fields, adjust fonts and colors, drop in your own logo, and much more. When you’re done, you can share it through email or a link with anyone who needs it. Plus, our mobile-friendly PDF itineraries work great on any phone, tablet, or computer, so your users can access them even if they’re traveling without a great internet connection.

7) Where can I find free itinerary templates online?

You can find free itinerary templates with a quick Google search. But, while there are many options to choose from, not all free itinerary templates are created equal. If you have to download a template as a Word document or PDF, editing them can get tricky, depending on which operating system or tools you use.

Jotform’s itinerary templates are completely free to use and easy to edit. Just choose the one you want to use, customize it in our PDF Editor, and you’re ready to go. You can create and share a robust itinerary in minutes.

8) How do I add accommodations and transportation details to an itinerary template?

You can add accommodation and transportation details to your itinerary template by replacing the text from the sections in one of our templates or by adding new sections to your itinerary.

You can include handy charts, color-block your sections, or create a snappy form design to make sure your users can absorb the information at a glance. To make your accommodation and transportation details even more organized, consider using standard formatting, bullet points, charts, and clear headings to enhance readability.

9) Can I share my itinerary template with others?

Yes! An itinerary wouldn’t be very useful if no one could see it except you — which is why Jotform has made this part as easy as possible. When you’re finished customizing your template, navigate to the Share button in the upper right corner of the PDF Editor. From there, you can create a link to share your document or invite users by email. You also have the option to grant private or company access, adjust permissions, and more.

10) Is it possible to create an itinerary template for multiple destinations?

Yes, you can create an itinerary template that covers multiple destinations for an event or trip! For example, if you’re organizing a company retreat with multiple destinations (think Chicago to New York or Paris to Berlin), you can create schedules for each location in the same itinerary. Put your stops on different pages or create separate charts with their activities. This way, you won’t have to send multiple documents to attendees.

11) Can I integrate a map or GPS coordinates into an itinerary template?

You can add a map as an image in your itinerary template to help guide attendees. You can also include information like the name and GPS coordinates of the destination in the template to make sure your attendees know where they’re headed.

12) How can an itinerary template help me stay organized during my trip?

An itinerary template can help you stay organized during your trip by eliminating unknown factors that may cost you time and money. For instance, if you book a bus to your day trip destination in advance, you won’t have to run around trying to find a way there the day of. An itinerary also helps you keep all the details about your day in one place so you won’t have to dig through your email searching for tickets or schedules.

One of the biggest perks of an itinerary is that it helps you manage your budget. Planning your budget in advance helps you estimate how much you’re going to spend and when, which also helps you add contingency funds should any surprises pop up.

And speaking of surprises — believe it or not, an itinerary can actually help with flexibility as well! Any trip will throw unexpected changes at you, but having your plans in one place will make it easier to rearrange specific activities or incorporate more time into your schedule with ease.

13) Are there any best practices for using an itinerary template?

There are several best practices that will help you get the most out of your itinerary template. The first one is to customize the template to your needs — adding all the details specific to your event will help you cover all your bases. Keep the information concise, so attendees don’t feel overwhelmed by too much text on the page.

It’s best to use a digital format such as a PDF for your itinerary, since paper itineraries are easy to lose or destroy. Be sure to share your document with all your attendees, so no one’s in the dark — and be sure to update it if any last-minute changes pop up!

14) How can I optimize my itinerary template to maximize my time during the trip?

Every itinerary will be different, depending on what each person enjoys. If you’re someone who likes to account for every minute of a trip, you can make a really robust itinerary. On the other hand, if you prefer to have some wiggle room, you can schedule one or two activities and leave the rest of your time to mosey around town.

In general, you can optimize your itinerary by prioritizing a couple must-see destinations and grouping activities together based on location. For example, if you’re headed to Barcelona and you’re most excited to see the Sagrada Familia, then you should plan a day in that part of town — and if a restaurant you wanted to try happens to be nearby, you can group those activities together.

It’s also wise to research transportation options in advance, because getting from one place to another often takes up the most time on trips. Be mindful of how long it’s going to take you to get somewhere — you might find it’s better to snag a cab than brave the train.

Lastly, plan in some buffer time and go with the flow! Nothing will ever go perfectly on a trip, but remember that it’s just as much about the journey as it is about the destination.

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Zainskaya State District Power Plant (SDPP) Expansion

Power Fossil Fuel / Coal and Gas Combined-Cycle Gas Turbine (CCGT)

Project Type :

Combined heat and power plant expansion

Zainsk, Tatarstan Republic, Russia

Present Capacity :

Planned capacity addition :, expected commissioning :.

January 2025

Estimated Investment :

£394m ($514m)

Owner/Operator :

Epc contractor :, project gallery.

The Zainskaya State District Power Plant (SDPP) expansion includes addition of an 858MW high-efficiency, combined cycle plant. Image courtesy of Tatenergo.

GE received the order to supply the key power generation equipment for the new plant in September 2020. Image courtesy of General Electric.

The Zainskaya SDPP expansion project is scheduled for commissioning in 2025. Image courtesy of SO UES.

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The zainskaya sdpp history and development details, zainskaya sdpp combined-cycle power plant make-up, contractors involved with the zainskaya power plant expansion.