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Travel has returned, but policies lack what employees say they need

Economic uncertainty has forced travel managers to create policies that cut costs and satisfy employees’ growing needs around flexibility, safety, environmental impact, and more. Read the 2023 Global Business Travel Managers Report to learn about the state of travel today and how to navigate it.

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Return to travel and re-establish confidence in the travel experience

As businesses return to travel, travel managers face new challenges as they work to re-establish travel programs and rebuild confidence in the travel experience. With flexibility now a priority for business travelers, travel programs must find bold and creative ways to satisfy traveler’s demands.

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• Travel management Toggle submenu Egencia Overview Travel management solutions Amex GBT Neo1 Amex GBT Select Amex GBT Ovation Amex GBT Lawyers Travel Manage your corporate travel program Corporate travel policy Travel risk management Travel expense management Reporting Travel management consulting Industry Solutions Transportation & Logistics

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Travel Management Solutions, Compliance, Risk And Expense Management

Travel management made easy

All the up-to-the-date travel information you need at your fingertips to make travel management simpler — whether you’re booking, modifying a trip or approving employee travel.

How to build & run a travel management program

Managing the expenses, itineraries and travel of your travelers can sometimes feel overwhelming. Egencia’s best-in-class platforms makes staying on top of expenses, restrictions and policies easy for companies of all sizes and travel scenarios.

Policy compliance. No hand-holding required.

When your policy is built into your travel management solution, it’s easier for everybody. Travelers can choose from pre-approved options and approvers can sign off with a single click.

• Nearly 500,000 hotels and over 475 airlines give your travelers the options they want, making compliance easy.
• Proactive policy performance. Stay agile by monitoring and optimizing your travel management policy with up-to-date reporting and analytics.
• Travel policy and traveler profile information are synchronized to stay compliant and create happier travelers.

Compliance solutions

84% of business leaders say that in-person interactions promote positive long-term relationships with customers.

Travel culture — your competitive advantage in a crowded field.

Risk management to the rescue

We know that your people are your greatest asset. That’s why we partner with leading security providers to help you keep them safe.

• Traveler Tracker lets you easily locate travelers and gives you news updates every 15 minutes.
• Incident awareness lets you inform travelers of events that may impact their travel.
• Geographic risk level indicators help you assess and limit travel to locations with unacceptable risks.

Risk management solutions

Embrace easier travel. Egencia delivers business travel management solutions to nearly 2 million travelers. Let us help you get them where they need to be.

Expense management that works like you do

Think of the time you could save with easier expense reporting. We have. That’s why our expense management works with your business, whether you’re using simple spreadsheets or a robust expense solution.

• Reporting made easy with a connected, automated approach to expenses.
• Egencia Open Sync links personal credit cards to expense systems for easy reimbursement reporting.
• Egencia Open Connect . Choose from more than 20 expense management providers to automatically send data and save time and money managing travel expenses from start to finish.

Expense management solutions

We’re entering a new era of business travel - and it requires a new way of thinking

Learn how to elevate a travel program that fosters employee connection and maximizes ROI

One-stop shop for profile management

Download your data at any time. Keep profiles up to date. With our digital travel platform, your profile information stays synchronised at all times.

• A simplified set-up that lets you send links for self-registration or quickly create multiple traveler profiles.
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• Profiles synced across every device. Book whenever and wherever your travelers and travel managers are.

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Travel Management Software

Find the best Travel Management Software

Popular comparisons.

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Buyers Guide

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Compare Products

Showing 1 - 20 of 103 products

Center Expense

Center helps businesses gain real-time visibility into spending and manage corporate cards, corporate travel, and all employee expenses in one place. Used and loved by spenders, travelers, and finance teams alike, Center lets you ... Read more about Center Expense

5.0 ( 13 reviews )

SureMileage

SureMileage is software that helps businesses automatically track mileage and calculate expenses. It is designed to ensure reimbursements are accurate and can integrate with existing accounting and payment solutions. SureMileage p... Read more about SureMileage

4.8 ( 12 reviews )

TravelBank is a cloud-based expense reporting solution for corporate travel. It helps small and midsize businesses to manage flights, accommodations and other travel expenses, and also provides automated expense reports and direct... Read more about TravelBank

4.7 ( 226 reviews )

We’re making it easier, faster, and cheaper to book business trips and keep travelers safe and happy. The result is a smoother booking and travel experience for everyone, that also gives businesses all the control they need. Wit... Read more about TravelPerk

4.7 ( 404 reviews )

Egencia is a modern corporate travel management system for the fast-changing travel landscape. Egencia provides features to manage travel risk, support traveler well-being, and maximize ROI in your business travel program. - Comp... Read more about Egencia

3.9 ( 51 reviews )

Concur is a cloud-based expense and travel management software solution that enables executives to manage travel expenses. It allows finance executives to monitor expenses and cash flows related to travel expenditures. Concur’s t... Read more about SAP Concur

4.3 ( 2032 reviews )

Goodwings is a powerful tool that combines travel management and sustainability, offering a comprehensive solution for responsible business travel. The platform allows businesses to explore more environmentally friendly travel opt... Read more about Goodwings

4.9 ( 7 reviews )

Zaui Software is a web-based reservation system that helps transport, tour & activity, event planning and rental companies with online booking and travel management. Its key features include user access control, reseller managemen... Read more about Zaui

4.3 ( 52 reviews )

Vervotech Mappings

Vervotech is an AI-enabled mapping solution that transforms the accommodation data segment. The company offers hotel mapping, room mapping, and hotel-curated content, empowering travel companies across the globe to deliver quality... Read more about Vervotech Mappings

5.0 ( 3 reviews )

Spendesk is a cloud-based spend management solution designed to help businesses handle invoices, approval processes, expense reimbursements, virtual debit cards and more. The platform uses optical character recognition (OCR) techn... Read more about Spendesk

4.8 ( 215 reviews )

webexpenses

Webexpenses is a cloud-based travel management solution that enables businesses to streamline operations related to invoicing, corporate travel, expense auditing and more. It provides mobile applications for Android and iOS device... Read more about webexpenses

4.5 ( 278 reviews )

REZY360 is a cloud-based travel management solution that enables businesses to streamline processes related to client communications, email marketing, customer databases and more. The profile management system lets administrators ... Read more about REZY360

No reviews yet

Ezus is a travel management software that helps organizers create custom events and travel plans. The platform enables organizations to design budgets and programs. Ezus assists users with handling customer information using ... Read more about Ezus

4.6 ( 34 reviews )

Intelledox is a low-code, cloud-based content and workflow automation (WCA) solution designed to transform B2C operations and improve customer engagement. Businesses and governmental organizations can streamline complex processes ... Read more about Intelledox

4.7 ( 10 reviews )

Toogo is a cloud-based tour operator software designed to help travel agencies create new products, market them online via websites and manage bookings. The key functionalities include a trip builder, sales management, logistics m... Read more about Toogo

4.8 ( 33 reviews )

Signature is a cutting-edge cloud-based ERP solution designed specifically for travel agencies and holiday planners. From small businesses to large enterprises, Signature provides comprehensive features to streamline reservations ... Read more about Signature

4.8 ( 21 reviews )

XpenseCo is a travel and expense management software designed to help businesses of all sizes manage corporate bookings and claim reimbursements. Administrators can view upcoming or canceled reservations and track expenditures for... Read more about XpenseCo

4.0 ( 1 reviews )

Routespring

**MAKE WORK TRIPS, WITHOUT PAYING FOR IT** Routespring empowers your company with realtime visibility and controls that helps your team #GoFurther. FliudTravel: Manage all your company’s travel one place - configure travel poli... Read more about Routespring

4.7 ( 50 reviews )

Fairjungle is a mobile travel companion for business travelers. It provides tailored recommendations, a door-to-door route optimizer, one-click approval, and many other features designed to change the travel experience. This uniq... Read more about Fairjungle

5.0 ( 17 reviews )

Lanes & Planes

Lanes & Planes provides an online portal for booking and managing all aspects of business travel. Users can book flights, trains, buses, and choose from over 900,000 hotels within the platform, where all bookings and travel expens... Read more about Lanes & Planes

4.5 ( 210 reviews )

Zoho Expense

BILL Spend & Expense (Formerly Divvy)

Travel expenses might not be the largest cost component in your company’s accounting books, but it’s definitely a difficult one to track and control. Even after laying down a clear set of travel policies, ensuring that every corporate traveler follows the best practices is not certain.

To ensure that corporate travelers are following travel policy guidelines, managers need visibility into their spending patterns and purchase decisions. The management needs to set up approval workflows to verify that travelers are purchasing from the preferred carriers and suppliers. Finally, spending limits need to be defined and expenses tracked for compliance reporting.

Managing all of these tasks manually can be a huge administrative burden for managers. To drive efficiency, they should use travel management software that comes with functionalities such as approval workflows, booking, and expense reporting.

In this buyers guide, we’ll take a closer look at the features and benefits of travel management software to help you find the right one for your business.

Here’s what we’ll cover:

What is travel management software?

Common features of travel management software, what type of buyer are you.

Benefits and potential issues

Key considerations when selecting travel management software

Travel management software is a tool used to manage business travel requests and expenses. Corporate travelers can use the tool to self-book flights, cars, and hotels from approved providers via their profile dashboards, while management can use it to check employee compliance with travel policies, analyze expense trends, and identify cost improvement areas.

User profile dashboard in Concur ( Source )

Travel management software comes with functionalities that reduce the administrative burden that arises out of messy paperwork. Let’s look at some of the common features:

Travel management software can be used by small and midsize businesses (SMBs) as well as large enterprises. Let’s look at the chief concerns of these two buyer groups:

Small and midsize businesses: Since travel expenses of SMBs are not the largest cost component in their account books, these buyers shouldn’t select a travel management solution simply because it's rated highly by other companies. They can start out with a cloud-based tool that offers the basic features and are available on lower monthly subscription plans. Correspondingly, integrations are something these buyers can overlook at the initial stages, until they are confident that a dedicated tool for this function is useful.

Large businesses: Typically, these buyers already have software tools to handle core functions such as human resources (HR), accounting, and customer relationship management (CRM). Travel management as a function needs to be closely tied to these core processes to ensure transparency and consolidation of processes. Thus, extensive integrations with other business applications become a key requirement for this buyer group.

Benefits of using travel management software

Travel management software helps in automating the management of corporate travel booking, allowing your finance department and team manager to focus on more strategic tasks rather than manually tracking expenses and compliance issues for every employee.

Improves travel policy compliance: The tool offers reporting dashboards that allow managers to track and trace the causes of non-compliance with their company’s travel policies. Managers can quickly identify areas where most users find it challenging to follow compliance, and suggest appropriate remedial actions.

Lessens administrative burden: By allowing users to self-book, raise approval requests, and upload expense receipts, the tool relieves the finance team from repetitive tasks, allowing them to focus on analyzing expense trends and suggesting cost improvement strategies.

Besides analyzing the features and understanding the benefits, businesses should keep a few additional factors in mind when purchasing travel management solutions.

Let’s look at some of them:

Mobile access: Does your business need to allow users to book and manage travels while on the go? If yes, then you should check whether the software is accessible from iOS and Android mobile devices. Using the mobile dashboards, travelers will be able to book flights and accommodation, capture and upload travel expense receipts, and receive booking status alerts directly on their phones. One caveat is that you should check whether the features of the mobile version are at par with that of the web version.

Integrations: Integrations become important when you’re managing large user groups. For instance, with a travel management software that integrates with your company’s HR solution, you’ll be able to seamlessly share details of employees between the two systems. Likewise, integration with accounting solutions allows you to update your company's account books with travel expense data imported automatically from the travel management solution.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They were obtained from sources believed to be reliable at the time of publication.

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The 15 best travel management software in 2024

• Great for booking corporate travel
• Tools that are a must for handling the tracking and reporting of expenses. 
• Extra tools that help ensure your overall travel experience for you and your team is as smooth as possible.

15 top travel management software to streamline your business trips

Business travel management booking tools, 1. travelperk.

• Extensive travel inventory: find the best travel options for your business, including air travel, rail tickets, car rentals, and more
• Flexible trips : receive an 80% refund for canceled travel when booking with FlexiPerk
• Carbon offsetting : offset your travel’s carbon emissions with TravelPerk’s GreenPerk—managed by our dedicated Sustainability Team
• G2 rating: 4.6 / 5, based on 1,533 reviews
• Capterra rating: 4.8 / 5, based on 402 reviews

See how to save money on business travel

2. flightfox.

• Miles and upgrades: maximize your loyalty benefits with each trip and transaction
• One-click amendments: no more back and forth with hotels or airlines—Flightfox handles all changes and cancellations
• G2 rating: 4 / 5, based on 3 reviews
• Capterra rating: no ratings available

3. Airbnb for Work

• Airbnb experiences: help your team connect with interesting experiences when traveling for business
• Travel dashboard: contact employees while they travel and eliminate expense reports with the Airbnb for Work dashboard
• G2 rating: no ratings available

Top tools for managing travel expenses

• Accounting data: set up cost centers, categories, and VAT in Payhawk.
• Digitized bookkeeping: leverage a powerful OCR with machine learning that learns from your input to automate manual data entry.
• G2 rating: 4.5 / 5, based on 216 reviews
• Capterra rating: 4.6 / 5, based on 115 reviews

5. Spendesk

• 7-in-1 spend management solution: company cards, expenses, invoices, accounting, approvals, budgets, and spending reports in one simplified stack
• Spending reports: accurate and timely spending reports in a single interface
• G2 rating: 4.7 / 5, based on 3,94 reviews
• Capterra rating: 4.8 / 5, based on 215 reviews

• Branded cards: personalize your company cards with your branding. Top up cards with precise spending allowances for 100% policy compliance
• Receipt collection: instant receipt collection via deep integrations with Gmail, Lyft, or Amazon Business, and easy employee coding via SMS or email
• G2 rating: 4.8 / 5, based on 1,894 reviews
• Capterra rating: 4.9 / 5, based on 178 reviews

• Actionable insights: full transparency and comprehensive spend insights in real-time
• Individual process flows: set up your own approval flows and enforce internal policies, as well as local tax laws and regulations
• G2 rating: 4.5 / 5, based on 4 reviews
• Capterra rating: 4.5 / 5, based on 39 reviews

• Expense approval notifications: get a push notification to give initial approval or reject the employee reimbursement request with a note
• Automatically categorize transactions: set card, merchant, budget, and user rules to categorize transactions
• G2 rating: 4.5 / 5, based on 1,151 reviews
• Capterra rating: 4.7 / 5, based on 409 reviews

9. Expensya

• Secure data: an entirely paperless process that responds perfectly to security and compliance issues
• Self-learning tech: the OCR receipt capture tool learns as you upload more and more receipts to ensure accurate data management
• G2 rating: 4.6 / 5, based on 110 reviews
• Capterra rating: 4.3 / 5, based on 417 reviews

10. Circula

• Employee benefits: strengthen your employer branding with modern and tax-optimized employee benefits—such as a lunch benefit, internet benefit, or relaxation benefit
• G2 rating: 4.5 / 5, based on 448 reviews
• Capterra rating: 4.7 / 5, based on 376 reviews

Remember: for whatever travel management software and expense management software you choose, make sure they can integrate with your existing tech stack.

Bonus tools and add-ons for smoother business travel, 11. rocketrip.

• Reporting dashboard: report on real-time savings, booking, and behavioral data alongside customizable spend alerts and traveler safety information
• Dedicated support: get high-quality support from Rocketrip’s support team
• G2 rating: 4.3 / 5, based on 10 reviews
• Capterra rating: no reviews available

• Generate savings: with data-backed price assurance, reshopping, and continuous provider sourcing
• Sync your services: improve productivity by automating workflows and automatically sharing your travel data.
• G2 rating: 4.3 / 5, based on 2 reviews

13. CapTrav

• Aggregate travel data: from bookings made through multiple sources, such as travel management companies (TMCs), online travel agents (OTAs), online booking tools, supplier websites, or more

14. PackPoint

• Add trip details: for personalized packing suggestions and lists

15. App in the Air

• Manage trips: get a real-time view into business travelers' booking details
• Set up a travel policy: to ensure business travelers can access key information on the go

Business Travel Booking solution That Travelers Love

What is travel management software, features to look for in your travel management software.

• Ease of booking for administrators
• Self-booking for travelers
• Free, 24/7 traveler support
• Massive travel inventory
• Automatic travel policy compliance with customizable policies and approval workflows
• Future-ready tool to will scale and adapt with your business
• Consolidated invoicing
• Travel spend reporting

Have you found the perfect-fit travel management software for your business?

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