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Trip reports: why are they beneficial, to whom do you send trip reports, step 1: always carry a small notebook, step 2: decide the report mode, step 3: slowly insert the crucial elements, step 4: clean your report, step 5: end by validating the report.

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What Is A Business Trip Report And How To Prepare One?

Home » B2B » What Is A Business Trip Report And How To Prepare One?

Business trip report is a post-trip activity essential to know the outcome of the business trip vis-à-vis its objectives. Employees can use the trip report to highlight their achievements and enhance their reputation in the eyes of the management. Additionally, the report will help the management to analyze the outcome of the business trip. Let us discuss the tips for writing a business trip report.

What is a Business Trip (or Business Travel) Report?

A business trip report, or a business travel report, summarizes the business trip to justify travel expenses. It reviews activities to fulfill pre-defined business objectives, such as finalizing a business deal, providing technical service to a customer, or representing the organization at a trade fair.

• Travel managers can review business reports based on the following criteria:
• Improving networking and customer relationships
• Fulfillment of the training objectives, such as deals, services, certifications, etc.
• Identifying and attracting prospects for new business opportunities
• Knowing new business trends
• Attending company conferences or review meetings
• Imparting training to business associates
• Providing customer business travel support
• Assessing the competition

Business travel reporting activity helps understand to what extent the employee met the trip objectives. It enables travel managers to change policies and improve the efficiency of the future business trips.

Suggested Read: All You Need To Know About Corporate Travel Management

Importance of a corporate trip report

A corporate trip report is necessary to justify the cost of business travel. It is a critical summary to enable reporting, auditing, and business travel budgeting. Business trip reporting helps travel managers monitor, track, and control travel costs. They can leverage the knowledge to enhance the effectiveness of future business trips.

An ideal trip report provides a detailed review of the particular business travel report and is a vital instrument for understanding the justification of the trip expenses. The business trip report comprises many details, such as graphs, tables, photographs, and other documents supporting the claim by justifying the travel expenditure.

How to write a business report?

1. Preparations

Preparations for writing a comprehensive business trip report begin before proceeding on a business trip. You should note down the core corporate of the business trip you expect to meet. The entire trip itinerary will focus on accomplishing this goal. The measure of the trip’s success will depend upon the details and supportive documents you provide while submitting the trip report. Continue noting down all details about your achievements as your business trip progresses. Collecting bills or receipts is an essential prerequisite to facilitate expense reporting. Platforms like Paxes can help you with planning, booking, and producing the necessary travel data and invoices needed to back your report. Remember to get snaps and video clips of important events besides documentary evidence of your achievements, like feedback forms to justify your accomplishments.

2. Headings and essential details

The heading section should provide a quick introduction to the trip report with the total cost of the business trip. Mention the core purpose in the first section of a business trip report. Include the cities and places you covered with dates. Write down the names of colleagues if they accompanied you on the trip. List the names of prospects, customers, and business associates you met on the business trip.

3. Introduction of the report

A general overview of the business trip is an essential feature of the introduction. Let the introduction outline the goal and the results of the business trip. Mention the places you covered and the people you met with the outcome. One should briefly describe the activities such as attending the exhibition stall, highlighting product benefits, meeting prospects, or attending seminars. Focus on how you accomplished the trip’s aim without providing data or supportive documents.

4. Business trip report’s body

The main section of the business report is the body. You should provide details of the activities that helped you meet your business objectives. By providing reasons, you should also reveal the goals you missed to achieve. One should add any other achievements, not part of the trip’s original objectives, in the body. You should explain how the achievement can benefit the organization.

5. Summary of the report

The summary justifies the consumption of resources to cover the trip. Share your observations by mentioning how the business trip can help the organization win more customers, increase sales revenues, or improve the company’s brand awareness. The summary should focus on the expected rise in the business to help travel managers know the ROI from the business trip. The report should include attachments like data, snaps, and customer feedback reports that will help support your accomplishments.

Business trip report template

Here is a simple template for you to get started with your business trip report:

Trip information

Trip itinerary: Insert summary of trip itinerary

Purpose of trip: Define the purpose of the trip with a clear objective

Activities and meetings conducted: Write about the activities and meetings conducted

Site visits and events attended: Write details of site visits and events attended

Key accomplishments: Summary of key achievements during trip

Business opportunities: New opportunities found during the trip

Challenges encountered

Logistics issues: Were there any issues with the transportation

Communication issues: Any language barrier encountered

Other issues: Other issues occurred during the trip

Expenses incurred

Travel and accommodation expenses: Enter airfare, transfers, mileage, hotel rooms charges

Meal and other expenses: Meal expenses, stationary costs and others

Recommendations for future trips

Improvements: Tips on how to get better results

[End of Business Trip Report Template]

Organizations use the business trip report to know the return on travel costs. Business travel reporting is the art of presenting your achievements systematically. Providing details and supporting these with data or documents is the key to writing a perfect business report. The business report should be crisp and clear, presenting the trip’s purpose, activities, learnings, and recommendations.

Travel and expense management platforms such as Paxes offer easy and quick booking of flights and hotels. Additionally, the expenditure data provided in these platforms can help one in preparing a comprehensive business trip report.

Business Trip Report FAQs

Who should receive the corporate trip report of the employee.

Employees submit a corporate trip report to line managers, or corporate travel managers, depending upon the corporate policy.

What is excluded from a business trip report?

The business trip report should not include personal experiences, like visiting a tourist spot, having dinner with colleagues, or detailed notes. Avoid lengthy descriptions of the event or venue.

Is there a standard format for writing a corporate trip report?

The ideal format is the headline, introduction, body, and summary. However, some organizations expect employees to write a corporate trip report in a particular fashion.

Is the expense report part of the corporate trip report?

Many organizations mandate attaching expense reports to the business trip report. In such cases, one can add receipts and bills to the expense report.

What is the focus of a corporate trip report?

A corporate trip report aims to explain how the investment in the business trip will benefit the organization.

What should be included in a business trip report?

A business trip report should consist of trip details, itinerary, expenses, results, challenges, and recommendations.

What is called as trip report?

A document detailing the various aspects of a business trip for analysis and betterment of next trips is called business trip report.

What is an example of a business trip?

Sales trips, brand awareness trips, VIP trips are some of the examples of business trips.

What is the purpose of business trip report?

A business trip report is used to highlight the key findings of the trip and analyze the same to better the following trips.

How do I create an effective business trip report?

What information should be included in a business trip report.

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

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Trip Report

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Track your business trips, objectives, expenses, and insights

What is trip report template.

Business trips are a crucial part of many organizations, whether it's for client meetings, conferences, supplier audits, trade shows, or networking events. However, managing the details of these trips can be a daunting task. That's where our Trip Report Template comes in. With Lark's advanced features, you can track your trip details, including the destination, start and end dates, objectives, status, budget, total expenses, key insights, action items, improvement areas, future ideas, and participants. This template allows you to keep all your trip information in one place, making it easier to manage and review.

Try this template now

Who is this Trip Report Template for?

This template is perfect for businesses of all sizes, from startups to large corporations. It's especially useful for:

- Business executives who frequently travel for meetings, conferences, and networking events.

- Project managers who need to keep track of their team's trips and the associated expenses.

- Finance teams who need to monitor and manage the budget for business trips.

- Sales and marketing teams who travel for client meetings, trade shows, and market research.

- HR teams who need to manage and coordinate employee travel.

This template is designed to be flexible and adaptable, making it suitable for any team or individual who needs to manage business trips.

Why use this Trip Report Template?

Managing business trips can be a complex task, but our Trip Report Template makes it easy. Here's why you should use this template:

- Stay Organized: Keep all your trip details in one place, making it easier to manage and review.

- Save Time: No need to create a trip report from scratch. Just fill in the details and you're good to go.

- Monitor Expenses: Track your budget and total expenses to ensure you're staying within your financial limits.

- Gain Insights: Record key insights, action items, and future ideas to help improve your business strategies.

- Improve Planning: Identify areas for improvement to make your future trips more successful.

With Lark's advanced features, you can customize this template to suit your needs, making your trip management process more efficient and effective.

Get Started with Trip Report Template.

Follow these few steps to get started with Lark templates:

1. Click 'Use this template' on the top right corner to sign up for Lark

2. After signing up for Lark, you will be directed to the Trip Report Template on Lark Base. Click 'Use This Template' on the top right corner of Lark Base to copy a version of the Trip Report to your workspace.

3. Change fields of the template to fit your needs

4. Take advantage of the full potential of this Trip Report Template.

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How to Write a Top Trip Report

Our eNewsletter Routefinder, sent on the first of each month to over 30,000 individuals (including our 15,000 members), is one of our most important communications. Considered a “mini magazine,” each month we sift through dozens of blogs, events, and updates to select eight to ten of the most important items for you to read. This includes heartfelt magazine stories, key organizational updates, conservation and advocacy alerts, new courses, and more. And do you know what is often the most popular item, month after month?

Trip reports.

That’s right – what some would consider to be dry, technical reading is actually top-tier content for our membership. Post holing on Mt. Si? Crowded trailheads by 9am at Colchuck Lake? Yet another batch of blowdowns in the Pasayten? The people want to know.

Trip reports are foundational to our members’ and leaders’ ability to get outside. Trail conditions, weather, new obstacles, route information, and more contribute to the feasibility and the success of any potential outing we plan. More than that, trip reports give us a taste of what’s to come. Whether you want to find the best spot to pick alpine blueberries and admire mountain goats, or you just need to know if you should bring your microspikes up McClellan Butte this week, trip reports answer the questions that we would otherwise have to ask our friends or hunt down on our own. And as a member of The Mountaineers, you now have the informational power of 15,000 friends.

For this reason we have decided to offer you top tips to create successful trip reports, and a stellar autumn backpacking trip report for you to read. Break out your waterproof notebooks, folks, because this is what The Mountaineers is all about.

The best trip reports include

Detailed trip information . The foundation of any good trip report is going to be high-quality information on the route and how your group completed it. This is what most readers come for, as it allows them to plan their own trip to maximize preparation and minimize time-drains or safety risks. Especially on highly technical trips like climbs, the more information, the better. If you’re creating a trip report, do your best to include the following:

• Trail conditions, including snow conditions (when applicable)
• Route obstacles (blowdowns, water crossings, loose rock, etc.)
• Route-finding tips, and any route-finding issues your group ran into
• Weather conditions throughout your trip
• Start and end times (include break durations)
• Water sources
• Potential campsites/natural shelters
• Any safety concerns

Group dynamics. In addition to learning about the trail itself, trip reports are an opportunity for people to learn more about what works and what doesn’t. The size of your group, their experience level, and any strategic or safety decisions you made could be valuable information for another leader or participant. For instance, if your group did not summit, why did you make that decision and what factors influenced your final outcome? These details can sometimes be just as important as the trail conditions. Other group information can also inform readers on how they want to approach their trip. For instance, including group experience and fitness levels, paired with total trip time, will help readers estimate how long their own trip may take.

High-quality photos. Although it’s helpful to have a written description of a route and any issues your party encountered, photos can quickly clarify route confusion, show trail conditions, and get folks excited about the trip. Always be sure to take photos that are clear, not backlit (facing the sun) or overexposed, and offer a full shot of the trail or obstacles you faced. Well-taken photos are much more useful to future route users, and make your trip report more appealing overall.

This image is washed out, only shows a small portion of the trail, and does not include any relevant information about the route.

This image is clear, shows the trail straight-on, and provides information on trail obstacles..

Bonus info. Half of the fun of reading a trip report is getting stoked for your upcoming excursion. If you’re putting together a trip report, always include the bonuses: wildlife sightings, top-notch views, beautifully-done stewardship work, berry picking, and stellar sunrises. At the end of the day, it’s the journey, not the summit, that we remember most. Revel in it, and others will be inspired to do the same.

Example trip report

This is a staff favorite example of a highly-detailed trip report, offering the perfect balance between technical information and outdoor stoke. Read on to learn about Golden Lakes Loop, and consider taking your own backpacking trip this season

Golden Lakes Loop, October 4-7, 2021

By Cheryl Talbert, 13-year member & backpacking leader

Photo by Cheryl Talbert.

Our group of four Mountaineers friends started at the Crater Creek trailhead (TH) with a plan to do four days around the Golden Lakes loop, including nights on the ridge near N Navarre Peak and at Sunrise Lake. The roads to the TH were very good, only a few bumpy sections, and the parking area at the TH is very large with a toilet. When we arrived at around 11AM on a Monday there were already a dozen vehicles in the lot.

The trail to Upper Eagle was dusty at the bottom but well graded (with lots of trail engineering for mountain bikes and motorbikes) and signage is good. Golden larch and aspen appeared part way up, and by the time we got to the lake the larch color was all around us and stunning! Needles are falling fast now though I project that the color will last another week, windstorms notwithstanding. We arrived first at Upper Eagle and took lovely camps by the lake; probably another 8-10 people arrived after us and there was room for everyone to disperse out of sight and hearing. There is a box toilet at this camp and the lake is gorgeous, highly recommended! We arrived there in about three hours.

On day two we set out up toward Horsehead Pass, a good trail with a few boulder-hopping sections. Great views on the way up, looking across Lower Eagle Lake to the eastern plains. From the pass the views to the west along the Chelan summit ridge are really beautiful, a mix of golden larch, dark evergreens, yellow aspen, red berry bushes, and broad golden meadows. We descended to Boiling Lake, then took the route signed 'Cub Lake,' which then requires keeping an eye on the map and taking the turn on the Summit Trail going east. Many people get confused and take the spur straight along the shore of Boiling Lake - don't do that, as that trail goes up to a ridge and stops. The Summit Trail is flat for a while through forest, then climbs and turns east through broad meadows with views. We passed by the turnoff to the Angel's Staircase (well signed) because we wanted to explore the ridges along the Summer Blossom Trail to North Navarre Peak and camp along there. It was well worth the walk along the summit trail - more lovely meadow and fall vegetation - but then there was a steep (but well graded) larch- lined climb to Horsethief Pass (much damaged by bikes). At the top of the pass we could see that the ridges above Horsethief Basin on both sides had burned out and weren't so pretty to look at, though there were still larch and spruce in the basin (you could probably find places to camp below but we didn't look). We saw a bear below as we followed the Summer Blossom Trail - narrow but pretty easy to follow with lots of ups and downs. Finally, there was a steep descent and then a climb to the ridge with N Navarre Peak ahead, where a friend had suggested a ridgetop camp. However the weather forecast was for cold wind and the ridge was burned out, plus the creek before the ridge was down to just a trickle. We decided to go back and camp under a patch of spruce in the gorgeous larch meadows on the other side of Horsethief Pass, and this was a good call – low clouds and mist/rain blew in later and we were glad for shelter under the trees.

The next morning dawned VERY cold - mid 20s. Our water filters froze sitting for a short time next to our cooking area! We bundled up in all of our clothes, treated water with aquamira drops, and set out to go up Angel's Staircase. The trail through here is just fantastic, a gentle climb to the ridgetop with dramatic views though everything was quite frosty (about an inch of heavy frost near the top covering all the rocks, though not slippery). From the top of Angel's Staircase we descended through Merchant's Basin and set out to climb up to Sunrise Lake to camp (note that most maps, including Gaia, show a turnoff well before the clump of evergreens where the Sunrise Lake trail sign is posted - but the trail is very faint and I've missed it twice! Not to worry, you can cut toward the creek and will find the trail). We got to Sunrise Lake to find a VERY cold wind blowing even at 11am, and insufficient shelter from the wind, so anticipating having to hide in our tents the whole day and night we decided instead to enjoy a chilly lunch at the lake and then go back down to Merchants Basin, where there are lots of really nice sheltered camps and protection from the wind (a very good decision, as we heard the wind roaring through the trees up in the direction of the lake through that night!). We explored along Foggy Dew creek and I read for a while in the sun before an early dinner and into our tents.

On day four we woke to another very cold morning, bundled up and headed back up the trail through the basin, over the crest and down the trail to Cooney Lake (this section is steep with poor traction in places). Cooney is beautiful with a lot of camps, but was deserted on this Thursday morning. Larch color on this side is well on the decline and the ground drifted with golden needles. We made quick work of the six miles from Cooney back out to Crater Creek TH.

Lead image of Garrett Arnold and Skye Stoury. Photo by Skye Stoury.

This article originally appeared in our fall 2022 issue of Mountaineer magazine. To view the original article in magazine form and read more stories from our publication, visit our   magazine archive . 

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How To Write A Report On Your School Trip Experience

We know what it’s like in teaching these days: everything needs a write-up. And school trips are no exception: from writing permission letters to parents, to the post-match analysis that are school trip reports.

Fortunately, the experts at NGT are here to help. Our tour planning tools page and Trip HQ hub contain all sorts of teacher resources, from letter templates to packing checklists. So you can get a head start on all that admin, and build a school trip your students will never forget.

As for how to write a report on a school trip, we can help with those too. Just read on for our handy guide.

The school trip report format

When reporting on a  school trip , there are no ‘set’ ways to get started.

However, we’ve included some school trip report examples below, and outlined a few essential sections to help you out.

As for the length of your school trip report, you should aim for about two to three pages. This might sound quite long, but once you’ve filled out the key elements, it should come together fairly easily. 

The School Trip Aims and Objectives

Every school trip should have some solid objectives behind it: from allowing  geography  students to see coastal erosion in action, to letting your French class practice their language skills at a real  Parisian  market.

Hence, the aims and objectives should be the first and most important part of your school trip report. A bulleted list will suffice.

The school trip location

In your analysis of your school trip, it’s also important to explain why you chose that location.

Was it a once in a lifetime chance to experience other cultures? Or an opportunity for students to get to know their local area?

It’s also worth noting down why this place, in particular, is relevant to your specific  study topics . From museums and art galleries to sights and sounds, what is it about this  destination  that makes it the perfect spot to enhance your pupils’ classroom learning?

The school trip diary

A good school trip report should always include some diary-style entries. If it was a day trip, write up what your students did in the morning and afternoon. If you enjoyed a longer visit, you can separate out the activities from each day. 

However, rather than simply writing down the itinerary, make sure you explain how students felt, and what they learned. Adding little details like what the weather was like, and all the sights and sounds you noticed, can really help to bring your experience to life.

A top tip is to use the daily entries within  WST’s Trip HQ , therefore all your notes are securely kept in one place.

The school trip outcomes

This section is all about the educational impact of your adventure. Did your students fulfil their original objectives? What little surprises did you encounter along the way? Was there anything they learned that they didn’t expect to?

Once you’ve answered these questions, it’s time to establish the impact this experience will have in the classroom. For  modern foreign language  students, this might be improved fluency in their chosen language. For  art students , it might be inspiration for their coursework. For geographers, a case study they can use in their exams.

Whatever it is, write it down – it’s a crucial part of your school trip report.

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Your business trip is over, and now it’s time to draft up a travel report. Why does your manager ask for a business trip report? And what should a good report include? Scroll down to learn everything you need to know about how to write a travel report.

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A business trip report, or business travel report , is a document about a business trip, usually written for a manager. It’s like a memo of the trip, its purpose, learnings, and outcomes.

The meaning of a business trip report is to give an overview of the trip and justify the expenses. 

With a travel report, you tell your manager (or other relevant people in the company) what your trip was about: purpose, goals, achievements, learnings, and recommendations. The purpose of a business trip can be, for example, to solidify business partnerships, prospect for new clients, or learn about the latest industry trends.

A business trip report also justifies the investment the company makes. If your employer sends you on a business trip and pays for the costs, how will it benefit from your travel? 

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There isn’t one set format for a travel report. You can check if your company has a template for reporting business trips or if there are some conventions or requirements the report should follow. If not, you can find a simple business trip report template in this article. 

Unless you work in a traditional industry, a travel report doesn’t have to be too formal. Your manager probably doesn't want to scan through a 20-page report. 

It’s okay to keep the report brief and concise. You can skip the table of contents and executive summary and focus on the goals, outcomes, and learnings of the trip – the part that matters the most. 

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If you want to keep your travel report short and sweet, you can follow this simple structure. 

Basics : Your name, participants (your colleagues), travel period, and destination.

Purpose of trip : Why did you go on this trip? What were the goals? 

Overview : What events did you attend? Who did you meet? What learnings did you gain? 

Summary and Conclusions : A brief summary of the trip and recommendations or action points.

Expenses : You can list your expenses here or deliver your expense claim separately. 

Attachments : If you claim expenses, attach receipts and invoices as proof of travel costs.

Claim travel expenses with an expense report self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":Rqtajm:",1)

If you’ve paid travel expenses from your own pocket, you can claim expense reimbursement from your employer. Depending on your company’s conventions, you can either attach the expense claim to the report or deliver it separately. 

More and more companies use digital tools to manage travel expenses, which means that you don’t need to claim back travel costs with a paper document (and not even with a PDF). For example, Pliant features an integration to Circula , a software designed to streamline and automate claiming and managing travel costs and allowances.

Use a business travel report template  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R10tajm:",1)

If your company doesn’t have a fixed structure for a business travel report and you’re not sure how to go about it, here’s a template to help you get started. 

You can use this template to summarize your trip and its expenses in a simple and easy-to-skim format. 

Bear in mind that this isn’t an official travel report template – if there is such a thing. Feel free to edit and customize it for your needs. You can skip or add sections that you see useful. If you want to highlight something particular, add new sections, like Goals or Learnings. 

How to write a travel report?  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R18tajm:",1)

Following the structure of the template above, here’s how you write a travel report. 

Start with the basics self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1ctajm:",1)

First things first. In addition to your own name, mention any colleagues that were with you on the trip. Include the travel period and destination.

Focus on the benefits for the company  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1gtajm:",1)

The body is the most important part of your report. You can use a structure that works best for you, but if you’re not sure what to include, here are some ideas.

You can start with the purpose . Why did you go on this trip? What were the goals? This could be, for example, to keep up with the industry trends at a conference. 

Provide an overview of the trip. Who did you meet? What events did you attend? What did you learn? This is your chance to shine. Stress how the trip was beneficial for the company. Not only did you pick up new skills at a seminar, but now you can put them to use in your work for the company. You’ll want to show how sending you on this trip was a good investment. 

Close with a summary and conclusions . Write a summary and revisit the key points, like your learnings, how the goals were met (or why they weren’t), and recommendations and an action plan for the next steps.

Attach a cost summary and receipts (if necessary) self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1qtajm:",1)

Depending on your company’s travel expense policy, you can attach a cost summary of your reimbursable expenses and relevant attachments to the travel report. Attachments include receipts and invoices as proof of incurred expenses during the trip.

If you deliver an expense claim with an app or in another way established in your workplace, you don’t have to include it in the travel report.  

What is an example of business travel? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R20tajm:",1)

There are many types of business travel, ranging from conferences to trade shows to visiting international branches of the same company. 

What qualifies as business travel in the eyes of the tax office varies from country to country. But usually, there’s some kind of requirement for temporary travel for work purposes.

Examples of business travel include:

Conferences and seminars

Trade shows and fairs

Travel to meet business partners, like suppliers or clients

Internal visits and meetings at different locations  

Company retreats and events

Not every type of business travel requires a travel report. If you’re traveling to a company retreat or summer party to unwind and bond with your colleagues, you can skip the report. 

When does a business trip require a travel report? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R2ctajm:",1)

Whether a business trip report is required depends on the organization and its travel policy. A travel report isn’t always necessary, so it’s best to ask your manager. 

But if you claim reimbursement for business-related travel expenses, you do need to submit an expense report and receipts. This is usually required by the tax office to provide a clear audit trail of why your employer is making a (tax-exempt) payment to you. But this doesn’t mean you have to write a report on the whole trip. 

Depending on the policy of your company, you might either submit an expense claim with an app or software or in another fashion that is established in your organization. 

In summary self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R2ktajm:",1)

Business travel report policies vary from company to company. While a travel expense claim may be required by the tax office, a business trip report is usually just used for internal purposes. 

In some companies or industries, lengthy reports may be the norm. But just the same, there may not be a culture of writing travel reports at all. When in doubt, ask your manager.

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Report template bundle, 5 steps on how to make a trip report, 8+ trip report templates, 1. trip report template, 2. business trip report template, 3. sales trip report template, 4. simple trip report template, 5. trip expense report template, 6. conference trip report template, 7. free field trip report template, 8. blank trip report template, 9. simple business trip report template.

Trips are common everywhere, especially in an organization. Their main purpose is to document what has been discussed during the trip usually to share with the colleagues or to the organization. It is participated by travelers who will document the findings or information and compile it into a report. A comprehensive trip report can make a difference, especially in an organization. We will provide the steps below on how to create a trip report .

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Step 1: Prepare the format of a trip report

Step 2: include the introduction and overview, step 3: insert the body of the report, step 4: summarize the highlights of the trip, step 5: attach your expense report.

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Vehicle damage report template, sample trip report template, trip report template, business trip summary report template, business trip report template, sales business trip report template, sales trip report template, trip expense report template, conference trip report template, simple business trip report template.

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Ebird trip reports print.

Modified on: Thu, 23 Mar, 2023 at 7:56 PM

TABLE OF CONTENTS

What are eBird Trip Reports? 

• Sharing eBird Trip Reports

eBird Trip Report Roles

Narratives and comments, delete an ebird trip report.

• Bulk checklist sharing
• Additional eBird Trip Report features
• eBird Trip Report FAQs

eBird Trip Reports bring together your eBird checklists, creating a fun summary of where you went, what you found, and your photos and audio recordings in one easy-to-share place. 

Visit https://ebird.org/mytripreports to create, manage, and share your eBird Trip Reports. You can find a link to this page in My eBird, in the left “Manage My…” column between Locations and Alerts.

Each eBird Trip Report consists of a:

Name (feel free to get creative!) 

Time period —from a single day up to an entire month. All the checklists you and other members of the Trip Report submit from within the specified time period will automatically be included on the Trip Report unless manually removed by the checklist owner. 

  Visibility setting —choose who can see your Trip Report

Limited: only people you invite to join the Trip Report

Link-Only: anyone with the Trip Report link

Public: anyone (also searchable on Google). Public Trip Reports may be incorporated into additional eBird outputs in the future.

Adding People to eBird Trip Reports

Owners and Editors can invite other people to join an eBird Trip Report. When someone joins a report, they will have the option of including any other checklists from that time period that aren’t already on the trip. Each person can choose which of their own checklists are included in the eBird Trip Report by manually selecting individual checklists OR setting ‘ personal dates ’ that limit which checklists are included within the trip period.

The person who creates an eBird Trip Report is automatically the Owner; this role cannot be changed. In addition to everything below, Owners can:

• edit the report name
• change the dates of the report
• change the visibility settings
• delete the report

Anyone who joins an eBird Trip Report is automatically added as a Commenter. Commenters can:

• add/edit a comment to the narrative
• set personal dates for the report
• manage which of their checklists appear in the report
• remove themselves from the report
• share the eBird Trip Report on social media

In addition to everything Commenters can do, Editors can also:

• add/edit the narrative (see Editing the eBird Trip Report Narrative , below)
• add/manage people
• bulk copy checklists

eBirders can be added to a report as an Editor by invite from the Owner or another Editor, or by changing the role of an existing Commenter.

Managing Roles

Owners and Editors can manage roles by selecting 'Manage People' from the Edit menu of an eBird Trip Report.

Narratives  tell the story of your birding adventures! This is the place for report Owners and Editors to describe the trip—anything from where you stayed or what you ate, to helpful route and accessibility information. Narratives also support links, embeds, and HTML formatting—the sky's the limit!

Comments let people on the trip share memories and stories. Anyone added to an eBird Trip Report can add a comment below the Narrative. Comments on Public and Link-Only reports will be visible to anyone viewing the eBird Trip Report. Comments on Limited reports will only be visible to other members of the report. 

Deleting or removing an eBird Trip Report will not delete or affect individual eBird checklists ( learn how to delete individual checklists instead ).

If you are the eBird Trip Report Owner/creator: Select any Trip Report that you created from https://ebird.org/mytripreports . Tap Edit > select "Delete Trip Report". NOTE: If you added other people to the report, this will delete the report from their accounts as well!

If you are NOT the eBird Trip Report Owner: Select a Trip Report from https://ebird.org/mytripreports . Tap Edit > select "Remove me from Trip Report". If you are a Commenter or Editor on a report, removing an eBird Trip Report will delete it from your account only; other members of the report will be unaffected. Only the person who created the report can delete it completely.

Bulk checklist sharing with eBird Trip Reports

One exciting feature of eBird Trip Reports is the ability to share multiple checklists at once. You must first invite other people to the report by tapping Edit > Manage People. After trip members have accepted your invitation to join, return to 'Manage People', scroll down, and tap 'Share all checklists to…'.

Which checklists are shared?  The people you select will receive share invitations for ALL checklists currently included in your personal view of the eBird Trip Report. Go to Edit > Manage Checklists to see which checklists will be shared. To share checklists individually, visit “ Sharing Checklists on the eBird Website ”. 

Checklists can only be bulk-shared with other members of the report by Owners and Editors.

Additional Trip Report features

Personalized trip view.

For trips with more than one person, you can filter data for the entire group or individual people. 

Filtering data for an individual person shows only the observations, checklists, and media by that person within their personal dates of the Trip Report—excluding any data from checklists they manually removed from the Trip Report.

Every bird counts!

Trip Reports show the total number of individuals of every species reported on every checklist during the trip. These totals do not include X’s (species observed but not counted), so do your best to report counts for every species you find—your totals may surprise you! Try these counting tips .  

Trip Report FAQs

What are 'personal dates' and how are they different from the report dates.

If you were only present for part of a trip, you can limit which of your own checklists are included in the report to only the period that you were on the trip. Personal dates must fall within the date range of the overall eBird Trip Report. You can set personal dates when accepting an invitation to join an eBird Trip Report, or under 'Edit' > 'Manage Checklists' on any report you have already joined.

Is there a limit to the duration of an eBird Trip Report?

eBird Trip Reports are currently limited to 31 consecutive days but may be expanded in the future. Become an eBird Monthly Supporter to get early access to future tools and functionality developments.

How do I add photos or audio to a Trip Report?

Any media that you add to your checklists that are a part of your Trip Report will automatically appear in the Trip Report. See here for more information on uploading media to eBird checklists.

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• Iceland July, 202...

Iceland July, 2021 Trip Report: Before/During/After

Hello! I am starting my trip report before my first flight. Partly to use up some excitement energy and partly as a way of being able to come back later and compare expectations with what really happens. At the beginning it may be too detailed to be useful/entertaining for readers and I might get tired before the end of the trip and start abbreviating things.

I was planning a RS week long city tour of Paris, followed by a week on my own in September, 2020. Delta refunded my flights. I was too optimistic and bought flights for my son and I to do a Munich, Salzburg, Vienna, Prague trip in May, 2021. When Iceland opened up to travelers, my son and I decided this would work for us. I was able to change our tickets to Iceland in first class and we got $500 e-credit we can hopefully use for tickets next year. We both enjoy going to historical places best, but are also looking forward to all of the fantastic landscapes in Iceland. And of course, Iceland has a unique history of its own. The other bonus is that I like to go to a land where I share genes with the locals. I have a significant amount of Norwegian/Icelandic heritage.

I really love the combination of the structure of a RS tour combined with planning out possibilities for the free time and for pre and post tour travel. However, trying to figure out how fast to travel the ring road and to book 14 nights of hotels in a relatively short amount of time seemed daunting. So I hired Hidden Iceland. Scott made all of our hotel reservations and some tour reservations based on what we were interested in and where specifically we wanted to go. (We are spending 3 nights in the Westfjords). I don't now if he never sleeps, but if I email him in the evening EST, he still gets back to me right away. Yes, this is more expensive, but I am working full time and am happy to pay for a good service. Our itinerary is printable (I didn't print it) and available in an app called Trip Creator. It is customized for us. There is an overview that lists each day and the highlights, a map that shows directions for each day, and a detailed itinerary. Of course, we don't have to follow all of the suggestions, but there are some specific tours we signed up for and we will need to be on time for those. The suggestions are listed with suggested times to give us an idea of how long things might take. The reference numbers for the tours, the rental car, the car ferry, and the hotel reservations are all listed there. Once I received the itinerary (about 3 1/2 weeks prior to the trip), I got out my google maps, the internet and my RS Iceland guide and went to work looking at the suggestions and finding other possible stops along the way. So even though a lot of work had been done for me, I still got the satisfaction of a lot of planning.

We decided on a 4WD station wagon. This was a compromise between an expensive SUV and a 2WD car. I made this decision with Scott's input. My personal requirement is to be able to use my phone for internet and for calls. I am happy to spend the $10/day that Verizon charges me. My son also wants the use of his phone. We decided to rent a Trawire pocket wifi. It has very good reviews and is likely to work everywhere we are going, even while hiking. We can both use the wifi. I will use wifi calling and texting and internet use. If we do separate activities, I will send the box with my son and I will use cellular data during that time. We will pick up the device at the Orkan gas station near the airport. They give you an envelope to mail the device from the airport at the end of the trip.

We are taking carry on only. I mentioned to my son that maybe we should check one small bag since we will need more clothing and we will have a car, but now he has caught the carry-on only bug. I am packed except for the last minute essentials. I am carrying an Osprey 46L bag. I don't pack it full and cinch it down, so it is about 40L. My son has a 40L Osprey Farpoint. Cont'd.

For our personal items we are both carrying 28 L backpacks that we can use for day bags or for hiking. They are currently about half full. I did purchase some things especially for this trip. My son already had a rainproof jacket that he got before our trip to Turkey. My raincoat was not large enough for me to wear a bulky sweater under, so I bought an REI jacket. I bought us both a pair of rain pants. I purchased REI water bottles that pack flat. I bought him one pair of wool hiking socks for his glacier hike, otherwise he wears shorter, thinner wool socks. I got a medium weight merino wool shirt that I can wear on its own or under a sweater.

We are 55 minutes from the airport. My husband hates to drive to the airport so I arranged a car service.

We filled out our pre-arrival registration forms on covid.is and took screenshots on our cellphones. Since we are landing early July 1, we will be one of the first flights that do not need a PCR test upon arrival. I bought 6 antigen tests (minimum) from eMed. We will take 2 each with us and then do a telehealth appointment 2 days prior to our return. I am a little nervous doing this on our Pixel phones (not traveling with a laptop). I will let you know how that goes.

My plan is to come back and add information as the trip happens. If I am too tired to do that when traveling, I will at least document some highlights. I will only have my phone so it won't be easy to type. Of course, let me know if you have any questions about my trip.

I will be following this since I leave about when you return. Especially looking for clothing, footwear, and driving advice.

I was going to post that Delta doesn't offer First Class ("Delta One") to Iceland since the Minneapolis flight only offers Premium Select as the highest cabin, and Icelandair tops out at Saga class which is about the same thing as Premium Select. But checking the JFK flight there it is, Delta One. I wonder how you are thinking about using the lie flat seats on a 5-1/2 hour flight-- are you going to try to sleep at all, or just relax in the extra space? I have found that 2-3 hours of sleep does do wonders for the first day.

Tom, I should have been more specific. I am flying out of MSP. It is a Boeing 757 180 seats. The first class is like domestic first class, no lie flat seats. If they were lie flat, I definitely could sleep for a few hours after taking a benadryl. I will let you know what the plane/flight is like.

I’m on Icelandair; I bought before Delta had announced restarting service (and I prefer Icelandair’s afternoon return time anyway). I’ve done this run 3 times and the views of Greenland at sunrise can be sensational.

The public toilets in the basement of the airport are worth a special trip. A little like “The Jetsons.”

Excited to hear more - Have a fun safe trip!

Wow, I love your pre-trip report. Have a wonderful time!

Following! Have a great trip!

Just wanted to say "I'm following" your thread. (I'm glad you posted.)

I am considering abandoning hope that a rescheduled trip to Scotland will happen this year and am considering Iceland as an alternate destination. (The trip to Scotland was originally scheduled for May 2020 and is now scheduled for Aug/Sept 2021, but it doesn't seem certain that the U.S. will land on the U.K.'s "Green List" by our departure date. )

I normally spend months--off and on--working out the details of a trip, and, generally, really enjoy it. I hope there is adequate time to develop a good itinerary for Iceland. I look forward to your updates and hope your trip goes well.

Hi, Busy day finalizing packing and getting to the airport. We flew CLE to MSP. I am now sitting in the plane that will get me to KEF. Seats are comfy and service is good. I will check in again tomorrow.

There you go, a more southerly start going over Sault Ste Marie, just grazing Greenland.

https://flightaware.com/live/flight/DAL260/history/20210701/0040Z/KMSP/BIKF

Our flight went fine. Due to poor visibility at KEF, they put an extra 80 gallons of fuel on the plane. This took about 30 minutes so we took off late. The flight was oversold and I think they found 3 volunteers to take $750 gift cards. There was a full dinner service. I had cheese lasagna and my son had beef tenderloin. We both enjoyed the food. The flight was a little over 5 hours and took off at 8 pm. I was not able to sleep more than 90 minutes. My son did not sleep at all. When we landed at 7:10 am, we checked out the basement bathrooms that Tom mentioned and headed to immigration. We were near the end of the line for our flight due to stopping at the bathroom. It went quick. The line moved continuously. No fanfare, no questions, the agent looked at our passports, looked at our previous stamps and stamped us through. We walked through duty free. We bought one bottle of booze and some nuts. Not much to choose from here other than booze, make up and chocolate. We then walked through to customs. Here you had to show someone the barcode from the prerestration form. A lot of people thought they didn't need to do this because there is no more PCR testing starting today. They had some machines set up so those people could get their bar codes. There was a short wait to reach another agent that scanned our barcodes and briefly examined our CDC cards. At this point the airport became very congested. We made it to the Europecar desk. They had 4 agents working. They were all waiting on customers and we were next in line. It took forever. Two of the customers seemed to be confused and were asking a lot of questions. We saw several people that did not have reservations and they had no cars for them. We ended up getting a Subaru Outback which is all wheel drive. I checked with Scott because I thought we were getting 4WD. He said no, the all wheel drive is adequate. The weather was raining and foggy. When the plane landed it was shocking because we were in clouds one minute and on the ground the next. I have not experienced this before. It was 52*. We stopped at the Orkan gas station to pick up our wifi box, it was easy to set up. We drove about 25 minutes to the volcano site. It was easy to find. We hiked to the lava flow. It was an easy hike, but I was glad I had my hunger hiker pole. We saw a sea of black lava. There were places where you could see red lava underneath. It made a weird crackling sound. I forgot to check the time but we spent about 2 hours on this. Be sure to have the parking app PARKA app added and ready to go. If you are not good g to have access to a phone to pay for parking, I don't know what to tell you. Luke said he saw cameras recording the cars coming and going, but I did not see this. We did not attempt the harder hike to see the crater. It was raining and you couldn't see the top of the ridge where you can see the crater due to fog. I saw one lone hiker start this trail but he turned around before he got very far. It took 52 minutes to drive in to Reykjavik. Luke fell asleep in the car. It was an easy drive using Google Maps navigation. It was hard to go the speed limit. The roads are nice and people were passing me frequently. We parked in an underground parking garage that you pay on departure. It was a several block walk to our Hotel Alda. We got to the hotel at 12:45. Our room wasn't ready yet but the desk person was very friendly and called the maid to ask her to clean our room next. This is when jetlag hit hard. We went to the hotel restaurant called Brass. Luke ordered a hamburger and parmesan fries and I had a bowl of seafood soup with 2 slices of bread. Luke was fading fast and ate about half his meal. He said it was yummy. I ate all of my soup and it was delicious. I don't eat seafood in Ohio but I will in Iceland! Cont'd

We drank tap water. The meal was 5580 kroner, no tip. By then our room was ready and we took a 3 hour nap. I had planned to visit the National Knitting Association store to get a sweater, hat and gloves. But we were to tired. We also had dinner reservations at Grill market (too tired to look up the Icelandic spelling). We decided to cancel that and go back to sleep. I haven't experienced this much fatigue on a European trip before, but attribute it to the shorter, earlier flight. We will be here 2 full weeks and decided to be rested for tomorrow. Luke is snoring away right now. 😄. We will be up early tomorrow to make it to our Silfra snorkeling tour by 9 am. Our Hotel is very nice. Typical Scandinavian design. Staff s very friendly and helpful.

I will add a few bits about clothing for Tom. I wore hiking pants and a medium weight sweater and large cotton scarf on the plane. Luke wore a t shirt and joggers. I have Keen high ankle boots and Luke has Keen ankle high boots. When we got to the Volcano site I put on a silk base layer shirt under my sweater and my rain pants. I added my rain shell jacket. Luke put on his fleece jacket and rain shell, but didn't use his rain pants. I was toasty warm and this worked well for the hike. It was about 52 degrees.

Thanks for the clothing advice. FYI it appears that the parking fee at the volcano can be paid online after parking, up to one day later. https://parka.is/pay/geldingadalir/

Thanks for that link Tom.

We checked out of our hotel at 7:30. The breakfast in the hotel was welcome as we skipped dinner the night before. The garage we parked in identifies your car by taking a picture of your license plate. The rate is about $1 per hour. We drove to Silfra at Thingvellir. We donned dry suits which is no easy task. We snorkeled in 40* water over the tectonic plate. We then spent an hour walking to see the parliament and to an overlook of the area. Next we drove 45 minutes to Fridheimer greenhouse restaurant and had lunch. I thought the tomato soup tasted too sweet, but my salad was terrific. Luke said his tomato beer didn't taste like tomatoes. Then to Geysir and Gullfoss. It was about 5:30. I wanted to see Kerith Crater but we scrapped that. We stopped at a gas station/grocery. I used an ATM card and that worked. We arrived at Hotel Voss on the south coast at 7 pm. We had dinner there which was carrot ginger soup and Arctic Char. Very yummy. It is now 9:55, broad daylight and time for me to sleep. The weirdest thing today was the weather. It was 72*. I did not pack very well for warm days. It was the perfect day though for seeing all of the sites. Today I wore athletic pants and a long sleeve Merino wool shirt and sunglasses 🕶️. Luke wore athletic pants and a light long sleeve shirt, baseball cap and sunglasses.

I had yesterday's information just about finished when I lost it. An abbreviated version is... We ate breakfast at the hotel and checked out at 8:45. We stopped at Selanjafoss, Skogafoss, Dyrholaey light house , Reynsifjarna beach. All beautiful. There was a parking fee at Selanjafoss, pay at machine with Visa or MC. The trail behind the waterfall was a bit treacherous in one spot, you had to climb up a very steep rock wall. The roads to the light house and to the canyon that afternoon were unpaved, rocky, steep and narrow. We stopped in Vik for lunch. We each had seafood soup and shared a pizza. It was about $72. Then came Fradrarfilufur canyon. Wow!!! We arrived at our hotel at 7:45 pm and ate there. Luke had beef tenderloin and a beer. I had Aperol cocktail, a side salad with pear and walnuts and a cheese course. The cost was $120.

This morning I dropped Luke at the meeting site for a glacier hike. I came back to the hotel for some rest. We will stay at Foss Hotel Glacier Lagoon for the second night tonight. This afternoon we will go on a RIB ride on Joklsarlon Glacier Lagoon.

Weather was warm again yesterday, about 68 . Today was 46 this morning and may get into the low 50's. It is supposed to be raining, but instead is overcast and humid. Everything is still beautiful.

Yesterday I wore a cotton long sleeve shirt that I brought for a pajama top. Everything else was too warm. It cooled in the afternoon so I added a sweater over top. We wore our rain gear at the waterfalls so we could get up close and behind. Luke wore a t-shirt, joggers and his fleece jacket. This hotel has a laundry service. I think it is $25 for one bag. We are taking advantage of that.

My overall impression at this point is that Iceland is likely the most beautiful place I have ever been. Every 25 kilometers reveals a different landscape. Flat, black and barren to green, lush and hilly to glacier mountains. Fantastic!

I am back from my trip now for a week. I obviously wasn't able to keep up with the daily reports. Just a few comments to add about the first few days. Our second hotel on the South Coast, Hotel Voss, was one of our favorites. The meal of arctic char was also one of our favorite meals, and the woman that checked us in and gave us our meals was extremely friendly. Also, I am sure I saw close to 100 waterfalls. One of my favorites was Skogafoss in the South. It had tons of birds nesting and flying overhead and you can get very close to where the water lands and feel the power of that.

On day 4 we took the RIB boat ride at Jokulsarlon Glacier Lagoon. We were extremely lucky again with weather. It was raining/misting and overcast. Our guide told us this is the perfect way to see the icebergs because you can see the blue colors. When the icebergs are exposed to sunshine, they turn white. I recommend the boat tour. That night we stayed a second night at Fosshotel Glacier Lagoon. They did a nice job on our laundry and it was affordable. Dinner on the second night was not to our taste. We had charred cod and neither one of us ate very much of it. My bill at the hotel was $248 (included 2 dinners, laundry and some sodas/beers).

I forgot to mention that Luke had a blast on his glacier hike. We later figured out that this is where he got sun poisoning. He was fairly well tanned from golf and working outside, but he got a fairly significant rash on his neck and hands. His ear blistered. He did report that the hike was not easy for him, so it was a good idea that I didn't attempt that.

Day 5. We did not follow our recommended itinerary this day. We wanted to be in Hofn for lunch and eat Humar (langostines). We slept in and didn't leave the hotel until about 10:30. We had a beautiful drive to Hofn which is a cute town with a nice marina. We ate at Pakkhus. We enjoyed our humar lunch and it cost $83.

After lunch, another beautiful drive along the Eastfjords. The next bit gave me PTSD. We decided to take 939 over Oxi pass. I new that this route was unpaved, and some had posted that it was a difficult drive. I wasn't very worried as I learned to drive on narrow, curvy roads in WVa. The trouble was that the clouds were low and this is a mountain pass. Visibility was about 6 feet in front of the car. We couldn't see anything. I was worried about driving off of the road or headlong into another car. I don't know how to describe how frightening this drive was due to the poor visibility. We barely made it to our hotel Gistihusid Egilsstadir for our 7 pm dinner reservations. The meal here was another favorite for me. I had lamb and Luke had ribeye. There were cows in the barn, a horse in the corral that loved being fed dandelion greens and a beautiful lake view. We spent $112 on dinner.

Day 6 Due to me being traumatized, Luke did most of the driving today. More beautiful scenery. We saw Hverir, geothermal area, Grjotagja Cave (Game of Thrones filmed here), Dimmuborgier Lava field where we took a great hike, and Skutustadagigar pseudocraters at the south end of Lake Myvatn. We stayed at Icelandair Hotel Myvatn and ate at Vogafjos Farm. It was kind of cool, because there are plexiglass windows from the restaurant into the dairy barn, where you can see the cows. We had a cheesy meal. It was $83. We attempted to drive to Studlagil Canyon. However, there was a huge machine that was adding and then flattening dirt on the road. Because of the piles of dirt and the need to somehow drive around this huge machine, we turned around.

Day 7 was packed and long. We started out early by seeing Dettifoss and Asbyrgi Canyon. Short hikes at both, both beautiful. We had lunch in Husavik and took a whale watching boat trip at 2 pm. We saw a large pod of dolphins, puffins and 2 different humpback whales. The whales surfaced (did not breach) so we could see them blow and their dorsal fins about 5 times each. Then the iconic tail wave each time they dove. This was a very special experience. After that we drove to see Godafoss and then to Akureryi. This was Luke's favorite town. Another great experience is he had golf tee time at 8:15 pm. I road the cart while he played. This course is one of the northernmost 18 hole golf courses in the world and it was great being there late into the night with the sun shining. We stayed at Hotel Nordurland. We had our least expensive dinner this night. We had sandwiches and fries from a food court-$27.

Day 8 This was a driving scenery day. We slept in a bit. We drove the Trollaskagi peninsula. There were many tunnels through bridges. Most of the bridges are one lane. When a car is coming in the opposite direction, you have to find a pull out area and wait for them to pass. I think these tunnels have tolls. I went to the tunnel.is website and paid for "one trip". I am not sure if I paid enough and am waiting to hear from the rental car company that I owe them more money. I think they have cameras to capture the license plate. We stayed at Salthus Guesthouse. Beautiful location on the edge of a cliff overlooking the ocean. They had a full service kitchen and a washing machine and dryer. I did 2 loads of laundry. (Would have been one load in my American machine).

The next 3 nights we spent in the Westfjords. The hotels were Heydalur Farm, Holt Inn and Hotel West. They were all adorable and nearly in the middle of nowhere. Holt Inn used to be a schoolhouse. The scenery in the Westfjords was breathtaking. We didn't see very many people here. Some of the roads were traumatic due to being on the side of a mountain with a sheer drop off to the ocean on our side, and very narrow. Again, Luke was the designated driver. We ate several meals in places that were part grocery store, part cafeteria. Quality of food was good. We kayaked with seals and puffins near Hedalur, this was very cool. We stopped in Hvammstangi at Kidka Wool factory. I purchased an Icelandic wool poncho and wool hat. We saw a rescued baby Arctic Fox. We took the Baldur car ferry (3 hours) back to the mainland. We spent the time speaking with an Icelandic couple. The gentleman had spent some time in Ohio as an exchange student and we had a lot to talk about comparing our lives and sharing stories.

Day 13 was Snaefellsnes Peninsula. Today and yesterday were cooler with mist and rain. Just when you think you have seen what Iceland has to offer, there is a whole new peninsula with sights to see! We spent the night back in Reykjavik.

Day 14 was supposed to be spent at the volcano again. We had a helicopter ride reserved, but the weather did not cooperate. We basically had perfect weather the whole trip until now. By now, my knees were shot. I knew I could not do a 4 hour hike. I offered to send Luke with a tour group for the hike, but he said he was also worn out and didn't want to hike that far in the poor weather since the chances of seeing anything weren't that good. I spent a few hours walking around Reykjavik and we had a nap and some down time. We had dinner at Grillmarkadurinn. We chose the tasting menu: smoked Arctic Char, Tuna ceviche, tempura prawns, grilled Minke, ribeye, salmon, and dessert. $250.

Wow - this is quite a trip! Glad you are back safely. Sounds like beauty (and some excitement) abounded!

I did my emed telehealth Covid antigen test on day 12. I had to call in twice due to a camera problem. I suggest watching a video on how to do the test, because I almost picked up the card and ruined the test. Luke did the test on day 13. He had mistakenly used his shortened name and had to change it. This caused a bit of a problem because it took awhile to update, so he ended up calling about 5 times. They emailed us our certificates. We had to show the certificates from our phones at the Delta check in. Nobody else asked to see them.

Our flight back was at 9:30 am. It was a little difficult finding where to turn the car back in. Otherwise, things went smoothly and we were back home by 8 pm EDT.

My overall impressions are that Iceland is a must for those that enjoy the beauty of nature. I plan to get a geology of Iceland for dummies book, because I can't understand some of the things I saw. We saw some wildlife: seals, puffins, countless seabirds, reindeer, fox, whales, dolphins, dogs, cats and an African Grey parrot. We were literally attacked by some arctic terns protecting their nests when we attempted to hike to a light house near Skagastrond. I am very happy that this trip happened now because it was a challenge for me physically. After a week of babying my knees, I am finally able to climb stairs with one handrail and standing upright! Most of the "sites" can be seen a few hours northwest and southeast of Reykjavik, but going all of the way east, north and west was well worth the time. It is true that food was expensive and the rental car and gas costs added up. However, the sites were free. The experience was well worth the costs. All of the locals we talked to were happy to see Americans starting to return. I did notice that Reykjavik was much more crowded on day 14 than it was on day 1. I would take heed if you are a nervous driver and you are planning to drive the Arctic Way or the Westfjords.

Another great trip. I can't wait for the next one!

Your trip sounds amazing and totally diverse/ comprehensive in terms of the areas covered. I thought I saw a lot on my trip, but only a fraction (I didn't rent a car, but went out on guided trips every single day to different places). The warning about visibility is a good one. A friend of mine got caught in some very unpredictable ice/snow storm event when he went and it was almost out of the blue, and I think it alarmed him too. So, yeah, one has to be ready for anything because the conditions can change rapidly and you're out there without many people around at all. The scariest drive I did was Mount Evans near Denver...I thought I was going to be sick too, it was white knuckle driving with the switchbacks and no guardrails (and that was a paved road, but the elevation change was drastic). Getting to the top was spectacular though, it did remind me of Iceland with the glacial lakes and other scenery.

Terrific trip reports, thank you. Your wallet must be saying OUCH right now. I know, Iceland put a large dent in mine (I think it was something like $500 per day for everything and I was traveling alone - everyting was pricey: tours, lodging, food, etc). The food was spectacular (the seafood I mean). I loved Reykjavik as well as the outdoors. What a neat place - like no other I've been to!

The only toll in Iceland is for the long tunnel between Myvatn and Akureyri.

Agnes, my travel fund was juicy due to no travel last year. My next trip will hopefully be in May, 2022 so I have time to replenish it.

Tom, thanks for the toll info. Then I am all paid up! The toll was about $12.

We leave in a few weeks so our report was especially fun to read, thank you.

Have it planned to drive Oxi Pass, but read conflicting reports. I am sure it is all due to weather, so we will play that by ear. We are used to driving mountain roads with sheer drop offs though.

Thank you for the suggestion of watching a video for the eMed tests.

I have spoken with a few others that drove Oxi pass in the sunshine and they said it was very beautiful!

Mikliz: I would not drive Oxi pass. We have learned on our trip (not yet over) to take advantage of whatever sun you get, and the sun shone so we stayed on Hwy 1 as long as possible. The east fjords are quite pretty in the sun. If you stay on 1 you get a tunnel.

Fáskrúðsfjörður looked to be an interesting hang out spot, or at least an overnight. Seyðisfjörður is the traditional hang out town but the food/rooms are overpriced and it gets 2 cruise ships/day. The drive over (no pass, just switchbacks up one side down the other) is plenty scenic though.

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How to Write a Trip Report & Recap Your Company’s Investment

WRITTEN BY Jill Henning ON September 24, 2018

Before heading to your next aviation conference, you might want to consider how you’ll recap the event with a trip report.

A trip report is a communication document addressed to your aircraft owner, aviation reporting executive, director and/or members of your team.

It’s meant to review why you attended, what you learned and who you met. It will likely also include your recommendations based on your learnings. You might even include tips to prepare for next year’s event.

The Importance of a Trip Report

Why are trip reports important? For starters, your company is likely making a significant investment to send you on business travel. Whether it’s for personal or professional development reasons (or both), they’ll want to ensure that there’s a benefit.

We thought it might be helpful to share the following few tips with those planning to attend NBAA’s upcoming Business Aviation Convention & Exhibition . Hopefully, in this way, you can make the most of your company’s investment—ahead of your return. And, when you do write your trip report, you’ll have a wealth of relevant information to include.

Tips for Writing a Trip Report

Have a plan

First up, having a plan is critical to getting the most out of your event attendance. Before you go, research what sessions you’ll be attending and who you’ll be meeting with (colleagues, partners, vendors, etc.).

Be sure to ask yourself: What do I want to accomplish? To learn? Why am I attending? And how can I use my experience at the event to train/educate others when I return?

Schedule your time

If possible, use the show’s event app to schedule where you’ll be during the NBAA event. This allows you to make sure you’re using your time as wisely as possible. It also serves to let others know where you might be if they’re interested in getting hold of you.

It’s extremely helpful to use a Google Sheets app (or other recording tools) to document what you’re learning—as you learn it. You can also take notes on your iPad or laptop during sessions. Capture relevant content, products, important presentation slides or signage using your phone or iPad. Don’t forget, a picture is worth a thousand words!

Your digital documentation helps you avoid having to go back and retype everything when you return from the show.

Lastly, we recommend scanning any collected business cards into your phone using a free digital scanner. One example is the CamCard app . It’s free and will save you time retyping contact details into your Outlook, Gmail, etc.

Be specific

Try to frame what you’ve learned in terms of the benefits it provides you. Did you meet the goals you set out for yourself in your plan?

Provide specific examples of events relevant to your goals or anything that happened that will benefit your company. Discuss specifically how those benefits will help the company—for example, it might be that you are able to decrease the company’s need to hire outside vendors now that you have a particular skill you picked up at the show.

The event app is a great way to see who’s exhibiting, along with who is attending special functions. More than likely, the app will offer a messaging tool (similar to Twitter), and you maybe be able follow the official event hashtag, such as “nbaa18.” If you’re traveling solo, connecting with others online might be the perfect way to break the ice.

Use your time wisely

Be mindful of the free time you have at—and following—the event. Perhaps you can use your travel time on the trip home to document the salient points of your trip in a PowerPoint or Google doc. Doing so will ensure that you’re ready to go on the Monday after your return.

Submit expenses

An easy way to capture all your expenses is to snap photos of your receipts. Doing so will help you calculate the Return on Investment (ROI) for your attendance. List the total cost for the trip, any expected financial benefit to the company and your recommendation for the future. The more specific you can be about the benefits of your trip, the easier it is for your management team to calculate a return on their investment.

Recommendations

If the trip was worth it to you, try and list any tips for attendees who might be planning to attend the same event next year (these tips might include recommendations where to stay, how to get around, how to use the app, etc.)

As we hope these few tips will remind you, a little bit of planning and structure around your attendance at the NBAA event (or any other one, for that matter) can make a world of difference when you sit down to write a trip report. At the very least, you’ll return from the event with the satisfaction of having gotten the most out of it you can.

How about you? Do these tips spark any of your own you’d care to add? If so, we encourage you to share them

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Travel reports – all reports and travel articles at a glance

by Sascha Tegtmeyer

Travel writing is my way of sharing my experiences with the world. When I visit a new travel destination, I can't help but write a detailed report about it. With my travel reports I would like to inspire you to experience a place from home before you decide whether you might want to travel there. Information, inspiration and ideas – that’s what I want to convey to you with my travel stories.

My travel reports at a glance

Below I have listed my travel reports from around the world for you. Europe, Southeast Asia and the Indian Ocean in particular occur naturally. My hotel experience reports are also included in the list.

Ski vacation in Fieberbrunn / PillerseeTal – my winter travel report

Manatee in Egypt Experience Report – Snorkeling with the Dugong from Marsa Alam

Travel report Abu Dabbab – tips & experiences for the famous bay

Travel report Krk – tips, experiences & highlights

Travel report Scharbeutz – tips & experiences for a holiday by the sea

Travel report Lüneburg Heath - tips & recommendations for your vacation

Travel Report Fieberbrunn & PillerseeTal – Alpine idyll for the adventurous?

Travel report Miami – tips & experiences of the metropolis for adventurers?

Baltic Sea vacation in spring tips & experiences – short vacation by the sea in March and April?

Travel report Maldives - tips & experiences for the island paradise

Travel report Phuket - Tips & experiences from the adventure island

Travel report Koh Lipe – tips & experiences in paradise

Travel report Soma Bay - tips for the lifestyle holiday resort on the Red Sea

Travel report Thailand – tips, experiences & highlights in the land of smiles

Travel report Coco Bodu Hithi – tips & experiences for the dream island

Travel report Lisbon – tips & experiences for the fun-loving metropolis

Sailing holiday in Thailand experience report – enjoy the island world while sailing

Travel report Koh Phangan – tips & experiences for paradise in the Gulf of Thailand

Travel report Makadi Bay – tips & experiences for beach holidays, snorkeling & soaking up the sun

Baltic Sea vacation in autumn – 10 tips for your stay

Travel report Mallorca – tips & experiences from an island full of joy

Travel report Sardinia – tips & experiences on the diverse island

Travel report Marsa Alam – tips & experiences for the south of Egypt

Baltic Sea vacation in winter – 10 tips & ideas for a trip to the sea

Travel report Egypt - tips & experiences for a vacation in the land of the pharaohs

Travel report Tenerife – tips & experiences for the most beautiful of the Canary Islands?

Travel report Sharm El Sheikh – tips & experiences for the luxury resort

Travel report Madeira – tips & experiences for the green island paradise

Travelogue Hamburg - insider tips for the multifaceted Hanseatic city

Travel report Cochem – tips & experiences for your Moselle holiday

Traveling the world for my travel reports.

I like to travel around the world and write for you about my experiences, which may inspire you and give you useful tips on how you can make your vacation even more beautiful and unforgettable. I have already visited many countries and holiday destinations in Europe, such as Mallorca, Gran Canaria, Lanzarote, Tenerife and the Spanish mainland, Portugal with Lisbon and Madeira, Germany with the Baltic Sea coast, Egypt as a popular sun destination in North Africa, the USA on the American one continent and many other beautiful places in the world.

But there are also many dream travel destinations that I haven't seen yet but would definitely like to get to know! South Africa, Australia, Costa Rica, Cuba and the fascinating destinations in South America such as Brazil, Colombia, Argentina and Chile are just a few of them. I'm sure you know the feeling: when you discover an amazing new place, you want to share it with others and tell them about it. That's how I feel when I write my travel reports from all over the world.

Travel reports Thailand

Thailand is a dream country for everyone who loves sun, sand, sea and adventure. We explored this wonderful country for four weeks in November 2015 and would like to tell you about our experiences and tips in this blog post. Our itinerary took us from Khao Lak via Phuket to Koh Phangan, Koh Samui and Koh Lipe. We not only enjoyed the beautiful beaches and islands, but also got to know the fascinating culture, the delicious cuisine and the friendly people.

We also visited some of the best diving spots in the world and marveled at the colorful underwater world of Thailand. We can only recommend you, Thailand Discover for yourself – there is so much to see and experience! In our travel reports you will find out everything you need to know to make your own Thailand dream come true!

Canary Islands travel reports

The Canary Islands are a popular travel destination for us at Just Wanderlust. We have experienced many exciting adventures on these beautiful islands. On Lanzarote (travel reports) we explored the fascinating volcanic landscape Gran Canaria (travel reports) we enjoyed the diverse nature and culture and on Tenerife we ​​marveled at the majestic Teide. The Canary Islands are an ideal place, especially in winter, for everyone who is looking for sun, beach and sea and doesn't want to fly for a long time. In our travel reports you will find out everything you need to know about the Canary Islands: tips, sights, activities and much more. Join us on our journey through the Canary Islands and let yourself be inspired!

Travel reports Mallorca

Mallorca is more than just a popular travel destination for Germans - it is an island full of beauty, culture and adventure! We have Majorca have visited many times and are always amazed by the diversity and charm of this Balearic island. In this blog post we would like to share with you our personal experiences and recommendations for Mallorca.

You will find out which places you should definitely see, which activities you can try out and which culinary highlights await you. Mallorca has something to offer for every taste - whether you prefer to relax on the beach, hike through the mountains or explore the historic cities. Let Mallorca enchant you and follow us on our journey!

Travelogues Portugal

Portugal (travelogues) is one of our favorite destinations in Europe. We have traveled there several times and have discovered something new each time. Whether it's the charming city of Lisbon with its historic districts, colorful trams and lively nightlife, or the beautiful island of Madeira with its lush nature, spectacular views and delicious cuisine - Portugal has something to suit every taste.

In our travel reports we would like to share with you our experiences and tips for an unforgettable trip to Portugal. We'll tell you what to see, do and eat in Lisbon and Madeira, how to get around and where to stay. We'll also give you an outlook on our next trip to Portugal, which is already in the pipeline. Are you ready to be enchanted by this fascinating country?

Travel reports Indonesia

Indonesia is a fascinating travel destination that has a lot to offer. Whether you want to discover the cultural treasures of Bali, explore the untouched nature of Lombok or enjoy the beautiful beaches of the Gili Islands, you will find something for every taste here. We at Just Wanderlust went on an exciting tour through this diverse country and also explored the underwater world. In the articles we tell you about our experiences and give you tips on how you can plan your own trip to Indonesia.

Travel Report Egypt

If you like diving, Egypt is a dream destination for you. The country on the Red Sea not only offers fantastic beaches and plenty of sun, but also a fascinating underwater world with colorful corals, exotic fish and exciting wrecks. We are passionate divers and have traveled to Egypt six times. In our article from the land of the pharaohs we would like to share our experiences and tips for a successful diving holiday Egypt split. You will find out which diving areas there are, what you should pay attention to and how to find the best offers. We will also show you some photos and videos from our dives that are guaranteed to inspire you. Get inspired by our Egypt travel report!

Travel Reports USA

We are very passionate about the United States of America and want to see and experience as much of this diverse country as possible. So far we have only made one trip to Florida, the Sunshine State in the south. It was a great experience, but it only made us more curious about the other regions. That's why we're already planning our next trip to America and look forward to hearing more from you soon US trip reports showcase. We want to take you on our adventures and give you tips and inspiration for your own travels. Whether you prefer to explore the vibrant metropolises, the breathtaking national parks or the picturesque coasts, you will find everything you need to know here.

Travel reports Baltic Sea

The Baltic Sea is not only a popular travel destination, but also our home. We at Just Wanderlust live right on the beach and sea and know the most beautiful corners and insider tips in the region. In our Baltic Sea travel reports Find out everything you need to know for an unforgettable holiday on the German coast. We'll tell you the best beaches, sights, activities and accommodations for every taste and budget. We also give you practical tips on getting there, the weather, safety and sustainability. Whether you are planning a relaxing beach holiday, an active sports holiday or a cultural city trip – with our Baltic Sea travel reports you are well prepared!

About the author

I'm just a curious beach kid in the world.

Hello, I am  Sascha Tobias Tegtmeyer from Hamburg – and a real beach child with heart and soul! Sea fan, travel lover and always up for an adventure. On my travel blog Just-Wanderlust.com and the social media channels of Strandkind Travels, I combine my love of traveling and nature with a passion for water sports such as stand-up paddling, diving and surfing. I am a journalist, author and blogger - and I am naturally curious when I get to know new travel destinations and then write about them in detail. As a technology fan, when I'm traveling with my family or alone, I'm always happy to bring a few travel gadgets with me for testing purposes. My favorite travel countries, which I also prefer to write about in my travel blog: USA, Thailand and Maldives.

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My conclusion.

Travel reports from people who have already traveled all over the world are often very exciting and provide valuable information about the potential travel destination before a vacation. It is interesting to read which countries you have visited, in which environment you may live there permanently or which experiences you have brought with you from your trip. In addition, there are of course some travel reports that are only exciting because the author managed to get himself into trouble - as long as nothing bad has happened to the author, these posts should be particularly entertaining. I've also gotten myself into trouble on a regular basis while traveling.

Do you read travel reports regularly before your vacation - or maybe even write some yourself? Share your experiences in the comments.

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Tips for writing a business trip report

A business trip report can be one of the simplest ways for a company to keep track of the details of such a trip. Expenses, responsibilities, fulfillment of objectives, etc. As such, such reporting becomes really important for companies with many employees to keep track of. It can also be important for small companies that need to make sure that the economic efforts invested really pay off.

For the traveler, reporting a business trip does not have to be a bad thing. Since can be a tool that shows your professionalism and how valuable you are to the company that employs you. . Just get used to writing them and it will become second nature.

First of all, start by carrying a small notepad or an app that virtualizes this task on smartphone and pc, for each business trip. This will be an important part of preparing to write a business trip report later on. Make sure it is one that you can carry in your pocket or purse. The important thing is that you can carry it with you at all times. Get in the habit of carrying a pen as well.

It is necessary to note everything that is required as part of the trip report. Although each company will have different requests. Generally, write down all the expenses even the unexpected ones. This should be done even if everything is done with the company credit card. You may not be able to access the credit card files while doing the report, so it's better to be over-prepared than under-prepared. If personal expenses are covered, write them down as well.

There are also technology platforms that can automate this task for you. to record expenses and computerize the record directly.

You may also want to record time spent actually working (e.g., in meetings or at business meals), time spent commuting, and time spent doing other business-related things along the way. If you received any gifts from the client or partner, be sure to note in the description and value of the gift (if known).

Now, once you have collected all the data from your trip, you can start writing your business trip report from the first day you are back. Your superior may give you a deadline for the report. But if we exceed the expectations of that deadline by doing it on arrival, it's always a good thing.

The report should include the following elements:

• Date of report
• Your name and the name of the company colleagues who accompanied you (if any)
• Names of clients or partners you have seen during the trip
• Exact dates of each of the events of the trip accompanied by their descriptions
• Key things you did for the company during the trip
• Victories and defeats
• Include a detailed list of expenses and earnings during the trip.
• After listing the expenses, make a bulleted list of all the reasons why the trip was successful and necessary.

Be sure to follow your particular company's policies regarding the reporting of business trips . Each company will have its own requirements and formats. Here we have provided a format for you. Trust yourself and keep a balanced record that is thorough yet clear and easily interpretable for the most effective business travel report.

Help yourself with digital tools to make your task easier

Nowadays we have many tools that can facilitate the task of preparing a business trip report.

From expense capture and collection platforms such as OkTicket o Captio to others as virtual notepads such as Google Keep , Evernote u Onenote .

We will also find useful task management tools such as Todoist o Notion .

Finally, the most important and specialized to save you work in the management of a business trip would be platforms such as our own, Vyootrip . A system that will automate many of your travel processes and allow you to offer a more direct expense report. . Discover it here .

We make it easy to manage your business trips with our smart technology.

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What to do if your flight is canceled.

Follow these steps in the event your flight is canceled.

Flight Canceled or Delayed? What to Do

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Key Takeaways

• If your flight has been canceled, you are entitled to a full cash refund per federal law.
• Using the airline's app or calling an international airline number is often the quickest way to get help.
• The DOT Cancellation and Delay Dashboard shows what each major domestic airline will or will not provide in the event of a cancellation or delay.

If your flight has been canceled, read on for step-by-step instructions on how to rearrange your travel plans and/or claim compensation.

What to do if your flight is canceled

1. get on the airline's app – or make an international call.

First, pull up the airline's app on your phone. Most airline apps allow you to easily rebook your flight for free, provided you can supply your six-character reservation code. Getting in line to speak with an agent and calling the airline while you wait is also a good idea (albeit slower than using an app), and social media messaging, texting or WhatsApp may prove helpful. "During times of mass travel disruption, you should try all different avenues for getting help," says Nick Ewen, director of content at The Points Guy.

Ewen also recommends a lesser-known tactic: calling the airline's international numbers. Airlines have offices in Canada, Mexico, the U.K. and more. "While it can be costly, you can often get through to an agent more quickly," Ewen says.

Note that, depending on why your flight was canceled, finding seats on a new flight may alter your travel plans considerably.

2. Book a hotel

Next, determine if you need overnight accommodations. "If you were originally booked on the last flight of the night and there are no other options, grab a hotel room near the airport before they're all taken," Ewen advises.

3. Ask for a refund

If the airline cancels your flight or it's "significantly delayed" (a term currently defined on a case-by-case basis) and you're forced to change your travel plans, the Department of Transportation requires airlines to provide a full refund. Unfortunately, getting a refund can be a lengthy and frustrating process. Most airlines will instead offer a credit for future travel, but be wary of these, since they often come with limitations such as blackout and expiration dates.

When you're able to get a refund, note that it covers the total cost of airfare only and does not include other expenses associated with your trip.

If you believe you're entitled to a refund and the airline denies it to you, you can and should file a complaint with the DOT .

4. Reference the DOT Cancellation and Delay Dashboard

While you're entitled to a full refund, other flight cancellation policies may vary by airline. Go to the DOT's Cancellation and Delay Dashboard to see what each major airline will and will not offer in the event of a controllable cancellation.

Tips on Trips and Expert Picks

Travel tips, vacation ideas and more to make your next vacation stellar.

What to do if your flight is delayed

In the event your flight is delayed, airlines are not legally obligated to give you a refund unless the DOT determines the delay to be "significant." But here's what you can do:

Research other flights

Investigate what other flights on that airline are headed to your destination and ask an agent if they can get you on one of them (without charging change fees). Also be sure to look into what's available on other airlines: If your original airline doesn't have any flights available on your departure date, an agent may be able to book you on a flight with a different carrier at no additional cost to you. Note, however, that airlines are not legally required to do this.

Inquire about other compensation

If you've been stranded at the airport for several hours, check in with an agent and reference the Commitments for Controllable Delays section on the DOT's Cancellation and Delay Dashboard – regardless of whether you're able to get on another flight. Some airlines may provide amenities such as vouchers for meals or overnight accommodations.

Frequently Asked Questions

"The main causes for flight disruptions are bad weather, understaffed air traffic control, and factors within the airline’s control,"  says Katy Nastro, a spokesperson at Going.com, formerly Scott's Cheap Flights. She explains the following:

• Weather:  This is outside of the airline's control and is the single biggest reason for why we see flight disruptions. We saw this play out over the winter holidays in 2022, and even to some extent during the 2023 holiday season. Even if the weather is accurately predicted, it cannot be controlled, which means at times flight disruptions are unavoidable.
• Understaffed air traffic control:  The U.S. air travel industry has made strides in pilot hiring year over year, but when it comes to air traffic control, we are still down roughly 1,000 fewer air traffic controllers from a decade ago. New York metro area airports specifically have felt the brunt of this deficit, so much so that airlines were permitted to reduce schedules without penalty from the summer until the end of Q4 in 2023. At its lowest, the decrease in flights in the New York metro area resulted in about 11% fewer flights per day. With less trained staff, current air traffic controllers are stretched to the limit, and schedule reductions only temporarily solve this problem. Even with aggressive hiring efforts, training takes time and will not be a quick fix.

It's almost impossible to avoid canceled or delayed flights these days. But there are a few things you can do when booking flights to lessen your chances for travel disruptions.

Keep tabs on your aircraft: On your departure date, check your flight information before heading to the airport. You can keep a watchful eye on the flight's status – including the aircraft scheduled to operate your flight – using the airline's app or a third-party app such as FlightAware Flight Tracker (which also offers a website ), FlightRadar24 or TripIt Pro.

"As an example, if you're flying from Orlando to New York, and your plane is flying in from Chicago, the initial flight from Chicago to Orlando might be delayed (or canceled) before yours is," Ewen explains. "Airlines will try to find replacement aircraft in that case, but if you can identify a potential cancellation before it officially happens, you may be able to get rebooked ahead of the other 100-plus passengers on your flight."

Consider an alternate airport: When booking your flight, you may consider flying out of a different airport than the one you typically depart from. For example, a small regional airport with limited routes may mean less travel delays and hassle overall – or it may be worth driving further to another international airport for a nonstop flight to your destination rather than opting for a connecting flight close to home.

Fly in the morning: While flight disruptions are unpredictable, historically fewer cancellations and delays occur in the morning.

Avoid weekend travel: Fly on off-peak days like Tuesday or Wednesday. You'll often find cheaper flights on these days, too.

Opt for longer layovers: If you need to take more than one flight to reach your destination, book a flight with a longer layover to provide enough time to make your connecting flight. Keep in mind that at some airports you may need to go through security or customs for your connection. For longer journeys, you can reduce the risk of missing connecting flights by planning a city stopover. For example, Icelandair offers Iceland stopovers for no additional airfare.

Consider a credit card with travel protections: You don't need to be a frequent traveler to take advantage of credit card travel protections and perks. Here are a couple options to consider:

• Chase Sapphire Preferred :  This travel credit card ($95 annually) provides coverage for delays and cancellations when used to book flights. It also provides other travel protections such as delayed baggage coverage. "Even someone who travels just once or twice a year can still get phenomenal value from this card," Ewen says.
• American Express Platinum Card :  This card ($695 annually) offers travel insurance that reimburses some nonrefundable expenses like hotel accommodations, meals and other essentials as long as the trip was purchased using the card.

When choosing a travel credit card, you should also pay attention to other benefits. Even the most basic airline credit cards can offer travel perks like discounts on in-flight purchases and waived baggage fees, while premium travel credit cards (which require a higher annual fee) can include access to an airport lounge with food, drinks and Wi-Fi. Some also provide a concierge service to rebook flights or built-in trip insurance to cover unforeseen expenses.

Purchase travel insurance: If your credit card doesn't include travel protections, consider purchasing insurance with flight coverages – even a cheap travel policy can help protect your investment. Covered reasons include a travel carrier delay and loss or theft of travel documents, among other scenarios. If you're interested in purchasing a policy, you can browse the best travel insurance companies here .

Talk to a travel advisor: "Booking directly with your travel advisor provides more leverage and support if something goes wrong," explains Jessica Parker, founder of Trip Whisperer . "We can advocate for a better outcome should there be cancellations or hiccups in the itinerary."

Charlotte French, owner of Cavatica Luxury Travel , agrees, sharing this recent example: "My clients were booked on a nonstop United Flight from Tokyo (HND) to EWR (Newark) in business class, when it was canceled (due to technical issues). The clients were waiting in line to find other options for their return flight home; however, these were very limited. In parallel, I was able to speak to the United Airlines corporate desk (as a travel advisor) and was able to secure them in business class on a flight out of Tokyo the same day."

Avoid checking luggage: Travelers who only travel with a carry-on bag and/or personal item (such as a backpack or purse) that meet carry-on size restrictions will have the most flexibility in rebooking – and will also avoid the chance of lost luggage, another common issue. Some carriers will try to move checked luggage to a later flight for you and will make every effort to keep you and your belongings together. However, when airlines don't have interline agreements with other carriers, you'll have to allow enough time to retrieve and recheck your own luggage.

The number of canceled flights recently fell to its lowest rate in at least a decade — a welcome change for air travelers, especially following COVID-19-era travel disruptions.

Still, flight cancellations will always be inevitable, especially during the busy summer travel season. Summer 2024 is shaping up to be especially busy. "It was the busiest March on record for air travel according to the TSA," explains Nastro. "It also had the tenth busiest day on record, which is pretty significant since it is not a 'peak period' and is generally considered off-season in the Northern Hemisphere. If this trend continues, we are likely in for the busiest summer on record when it comes to air travel."

You might also be interested in:

• The Top Luggage Trackers
• Is a Travel Agent Worth It? The Pros and Cons
• Can I Use My Own Airplane Seatbelt Extender?
• How to Get Airport Wheelchair Assistance
• The Top Cheap Weekend Getaways

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