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A Passion and A Passport

Proving Travel is Possible with a Full-Time 9-5

How to Plan a Trip Like a Pro: The Only Trip Planning Resource You’ll Ever Need

last Updated: December 8, 2022 travel tips

FYI: Affiliate links may be sprinkled throughout the awesome, free content you see below. I’ll receive a small commission when you purchase from my links (at no extra cost to you), which I’ll totally blow on adult things like boba tea and avocado toast. As always, thanks for the support.

Wondering how to plan a trip without all the headaches? Yeah, travel planning can be quite the doozy.

It’s time-consuming, overwhelming, and downright confusing; there’s flights to book, currencies to convert, time to take off, and activities to plan. And that’s not even considering all the getting around once you actually arrive!

Don’t let the stresses of travel planning get in the way of heading to your dream destination. I get it, though, I really do, there’s a lot to do. Planning a trip can seem like a daunting task. But I’m here to help with my travel planning tips! 

Luckily, I’ve planned dozens (and dozens) of trips, from quick weekend jaunts to Napa Valley and Lassen Volcanic National Park , to faraway exotic destinations like Bali and Morocco (with ridiculously detailed itineraries).

After lots of trial and error (and making tons of mistakes on my part) I’ve figured out a way to ease the travel planning process. I’ve narrowed it down to an easy 18 steps on how to plan a trip, so you, too, can take the trip of your dreams. Whether it’s a 5-day beach break or a culturally diverse 2-week trip to Thailand , follow my advice below and you’ll be off before you know it.

I’m kinda known for my crazy-detailed itineraries, and get lots of people asking me for help on others. I haven’t been everywhere, so wanted to provide this trip planning resource so you can plan epic trips of your own!

This is my exact trip planning method – it’s kinda ingrained in me now, but after getting it all down on paper, I realized I actually prefer doing things in a set step-by-step basis! Perfect for you because you can copy how I plan my trips!

So if you’re looking for a STEP-BY-STEP guide (made for busy professionals like you), continue reading, because this trip itinerary planner is juuuust the thing you’re looking for. Don’t blame me if you plan too many vacations. :p

→ Read Next: How to Travel More (with a full time 9-5 job)

How to Plan a Trip: Actionable steps to planning a trip of your dreams

Step 1: inspiration + fun/general research.

Before we get started on the specifics of how to plan a trip, start with some travel inspo! And sometimes, just getting inspired is half the fun of actually booking the trip (at least it is for me). 

I like to use Pinterest , Instagram , good old fashioned travel mags (at the dentist/doctor or when strolling through my favorite store Target), and of course, travel blogs.  I constantly find myself swooning over photos I see, and sometimes even book a trip based off of one photo alone, like that time I begged my sister to head off to Chefchaoen with me (I’m a highly visual person if you haven’t noticed). 

Since my mind goes into overload during the inspiration phase, I make sure to organize what I find right away as efficiently as humanly possible.

Enter, Google Maps. As soon as I find a spot I wanna visit (whether it be as specific as a restaurant in a little town or a country as a whole), I type it into Google Maps and hit Save → Want to Go. This way, all my finds are kept neatly in one place, and already plotted on a map to see general locations. You should see my Google Maps – it’s covered in those little green pin markers.

A few posts for some inspiration right over here:

• My Life-Long Bucket List
• Most Beautiful Places in California
• 25 Perfect Week-Long USA Itineraries
• Where I went in 2013 , 2014 , 2015 , 2016 , 2017 , and 2018
• 35+ Winter Weekend Getaways in the USA (snowy and warm)
• My Travel Bucket List: USA Edition
• 14 Adventurous Places to Travel 
• The Best Beaches Around the World
• The Ultimate South East Asia Bucket List

Specific Bucket-list worthy experiences:

• Meeting the Dragons in Komodo
• Bobsledding in Park City, Utah
• Sailing the Greek Islands
• Staying in an Overwater Bungalow
• Beach bumming Hawaii

Once you’ve narrowed down your list to a few places you wanna go, figure out how much time you’ll need and the best time of year to visit. Make this quick – no need to do intense research just yet. We’re still in the beginning phases of how to plan your trip. They’ll be time later for lots and lots of googling, reading, and finalizing.

Jot it down on paper in 3 columns: Places I Want to See, Time Needed, and Best Time of Year to Visit (based off of weather). I quickly google “best time to go to ____”. Example here:

Step 2: Decide on your Destination and Trip Length

How much time are you allocating to this trip? Are you able to use a bunch of PTO and make it an epic adventure? When can you travel? Before you even begin to plan your trip, you’ve gotta know where you’re going and for how long!

Be as specific as possible. Instead of saying “I want to go to Europe”, specify the exact country, and then cities within. “I’m headed to Barcelona and Valencia!” sounds much more real, and you’ve got a much more specific goal to work towards. 

Think about the type of trip you want – are you a “see-as-much-as-possible” and “cross-it-off-the-list” type of traveler, or do you want to take a few days to really get to know a place inside and out? I’m more of the first type (hey, yolo, right?), but I’m starting to appreciate spending ample time in destinations I really love.

What kind of weather do you want? Are you looking for a frozen, ice-filled fantasy or longing for a few days basking in the sun ? How do cultural and foodie experiences sound? Are you looking to stay close-ish to home or are you prepared to travel far? All questions you gotta ask yourself when choosing a destination.

TIPS FOR SHORTER TRIPS (up to 7 days)

If you know you’ll only have a few days, don’t pick a place that’ll take you 2 days to get to. We want to maximize the amount of time you’ll actually have in your destination.

And Psst – don’t think there’s much around you? Think again. There’s likely loads within a few hours.

• For example, from NYC, you can get to London in just under 7 hours, the Caribbean/Central America in 3/4 hours (depending on where), Iceland in just 5 ½, and the other side of the country in 6.
• From San Francisco, you can get to Japan in 10 hours, Mexico City in 4 ½, and Hawaii in 5.  Cliche, I know, but the world really is your oyster.

Only have a few days? Check out these sample itineraries I’ve created to see exactly how much I’m able to fit in in just a few days!

Coming from the States:

• Long Weekend Trips from San Francisco
• Long Weekend Trips from New York City
• 5 Days in Maui / 3 Days in Kauai
• 3 Days in Mexico City 
• 3 Days in Las Vegas
• 3 Days in Washington DC
• 3 Days in Portland, Oregon

Coming from Europe:

• 3 Days in Vienna
• 3 Days in Barcelona
• 2 Days in Venice
• 3 Days in Santorini
• 2 Days in Athens

Coming from Asia:

• 3 Days in Ubud
• 3 Days in Tokyo
• 3 Days in Taipei
• 2 Days in Bangkok
• 3 Days in Singapore
• 3 Days in Hong Kong

TIPS FOR LONGER TRIPS (1 week+)

Longer trips are undeniably much harder to plan, since there’s a bunch of logistics involved in getting from place to place. You probably won’t be staying in the same exact spot for all 7+ days. But as long as you start your research early and follow my itinerary planning advice below, you’ll be a step above everyone else blindly crafting their schedules. P

ractice really does make perfect, so the first long, multi-destination trip you plan will be the hardest. Expect a few hiccups, but just go along with it; that’s just part of traveling!

If you’ve got a longer amount of time, check out these bucket-list worthy destinations for inspiration (and plus, I already planned out the bulk of these itineraries = less leg work/heavy research for you):

• 2 Weeks in Thailand
• 10 Days in Japan
• California Coast Road Trip
• 10 Days in Norway
• 2 Weeks in Croatia (+Bosnia)
• 10 days in Panama
• 2 Weeks in Spain and Portugal
• 10 days in Bali + Komodo National Park
• A Week in Iceland
• 10 days in Greece

And right after I decide on a destination, I always research to see if a visa is involved. Some you can get upon arrival at the airport, while others you need to apply and wait for.

Don’t book a ticket without knowing the visa situation, as airlines don’t check for proper documentation before you book your flight (and it’s possible you’ll get turned away at the airport and need to go back home just as soon as you arrive into the country which requires a visa – not fun!).

Step 3: Choose your Approximate Travel Dates

If you’ve done your due diligence and filled out your own travel planning worksheet above, you already know the best time to visit your dream destination. However, when considering the best time to travel, there’s quite a few factors to think about. 

No one wants to get to their destination after planning for months only to realize they forgot to look into the weather patterns. Will it be rainy season? Hurricane season? Ridiculously over-the-top blazing hot (sweating profusely is no fun for anyone). I’ve had friends visit Bora Bora (a wildly-expensive once-in-a-lifetime trip) in the rainy season and I crossed my fingers for sun for them.

I always like to visit a destination in either the high season or shoulder season, for the best chance of perfect or near-perfect weather. I’m someone who despises rain with a passion (some may like it, but just think about if your activities will be dampered because of some precipitation). This is extra important to me, and I’d rather pay a bit more money for higher possibilities of sun and no rain/clouds.

Of course, you cannot predict the weather months from now, but I always look at the expected weather trends in my intended travel month and stay away from the rainy/hurricane season.

For the best combo of pleasant weather and minimal crowds, it’s wise to travel in the shoulder season (weeks/months outside of high season). This will of course change from destination to destination, but in general, late April-early June and September-October is shoulder season in many parts of both Europe and the USA.

Think about when kids are back in school – if you visit when school is in attendance, you’ll have less families traveling and therefore fewer overall people.

Note that high season typically sees higher costs (but hey, it’s high season for a reason!). If you can visit when kids are back in school, you’ll have higher chances of finding a good deal. Visiting during a holiday? If you can plan your travels bypassing Christmas and New Years, you’ll automatically save a whole bunch, as this is the most expensive time to travel to most places.

Attending a Specific Event

Is there a specific festival/event/animal migration you want to attend/witness? For example, Oktoberfest in Germany, whale watching in Monterey, safari in Africa, and Burning Man in Nevada. Full Moon Party in Thailand and the Day of the Dead in Mexico are two other examples.

You’ll need to obviously plan your trip around these dates/months. Do note that it’ll most likely be one of the most costliest times to visit, so plan to book flights and accommodations way in advance.

No need to plan exact dates just yet, just know the general timeframe of when you want to go. For example, this could be 1) early June 2021, 2) between Thanksgiving and Christmas, 3) birthday month, etc.

Step 4: Decide on your Travel Partners

Are you planning on traveling solo or with friends/family/significant other? 

Traveling with Friends/Family/Children?

Traveling with other people can be a bit more difficult to plan (you’ve got other people’s interests and budgets to cater to), but the memories will be even sweeter when you can reminisce about your fantastic trip together in a few months.

Planning a trip with family? You’ll likely be deciding on your destination together. Remember – it’s all a compromise. If I want a few days of running around a major city, we always make sure to head to smaller towns/spend a day or two relaxing on the beach for my husband later on in the trip. Everyone should be part of the decision-making process.

When I’m traveling with friends, I like to have my desired destination in mind as well as approximate dates. Don’t go to your friend and say “wanna travel next year?”. It’s way too open-ended, especially if you have a general idea of where you wanna go. I just started planning a trip for Spring Break, so asked my friend if she wants to accompany me on a trip to Jordan in late March. See, much more specific.

Always know the type of accommodation you both prefer, if this will be a budget/mid-range/luxury trip, and how the other person feels about spending some time solo (if one person wants to do something but the other really doesn’t want to). Your bestest of friends may make the worst travel buddies – be upfront about as much as possible and you’ll have the greatest chance of a smooth trip.

Traveling Solo?

Never traveled solo before? Don’t fret – I just started traveling solo a few years ago and fell in love with the whole concept ! It’s all so freeing! You can pick and choose all your activities, have cupcakes for breakfast (guilty!), and take as many photos as you want (64597 or 0)! Things do end up being a bit more expensive because you’ve got no one to split the bill with, so I typically stay in hostels and eat tons of street food to help with costs. 

When traveling solo for the first time, I recommend heading to a country that speaks your language, has an easy currency conversion, and is known for being safe and with a good tourist infrastructure. I loved traveling solo in Iceland , London, and Croatia solo, and would highly recommend these countries for first-time solo travelers! 

→  All my female solo travel tips over here (useful for you men as well, but it’s catered towards women, just FYI). 🙂

Step 5: Research Trip Costs

Before you can you do research on trip costs, you’ve gotta know where you’re going (obviously, because places all cost a different amount of money), how long you plan to travel for (more days = more money, usually), and when you aim to go (high season vs. low season can be wildly different in terms of financials). 

See, this is why you need to figure out how long you’re planning to travel for before you do your research on trip costs. Every night at a hotel, plus food and activities per day, will add up quickly. 

But it’s true – a vacation is only as expensive as you make it. Don’t expect baller champagne on a beer budget. That being said, you still can have a hell-of-a-time without spending a fortune.

Everyone told us that Japan would be over-the-top expensive, and we found it pretty in line with other trips we’ve taken. Must have been those inexpensive AirBnBs we found and eating cheap street food everyday.

If you’re traveling solo you won’t have many opportunities to cut these costs down (hostels are great for solo travelers), but if you’ve got a travel partner and are planning on sharing accommodation, you can automatically save 50% on hotels, car rentals, some activities, etc. 

Make a rough outline of how much you think the trip will cost, approximations of course. Be sure to note flight, hotel, meals, activities, transportation, and any possible extras. The more research you do, the fewer surprises you’ll have later on.

In addition, when thinking about your budget, think about areas in which you could save some money, and what hotels/activities/experiences you feel comfortable splurging on. Would you rather stay at that posh 5 star resort for 2 nights or take a helicopter ride in Maui ? Do you prefer a fancy spa treatment or a night out at the opera? It’s wise to pick and choose a few things you know you can’t live without, and try and cut corners in other areas. 

For example, we sometimes stay at airport hotels if we’re arriving late into our destination, which saves us money as they are typically less expensive than hotels in downtown. The next morning we check into the more expensive hotel, but have already saved a bunch of money by spending a night at the less expensive hotel, without impacting our travel plans at all!

Make sure to think about transportation costs too, as these can vary greatly depending on where you’re going. I’m not talking about transportation to your first destination, but how you’ll actually get around once you’re there. You can get anywhere in NYC for $2.75 (which I miss greatly), but if you wanna take day trips outta the city it’s a whole other ball game.

Think about if you’ll be traveling to different cities/places during your trip – be sure to account for a car rental, trains, buses, public transit, Uber, taxis, domestic flights, etc.

*** Always overestimate the cost of travel. There are lots of unexpected and unforeseen costs involved (unfortunately).  It’s always best to over over prepared, especially when it comes to finances!!! And if you don’t use all the money you save, you can always allocate the funds to your next trip. Boom!

And once you’ve figured all this out, you can set a rough budget for yourself. I say rough, because things are gonna change. Travel can be wildly unpredictable (especially if you haven’t done enough research).

Step 6: SAVE, SAVE, SAVE!

Time to get saving, my soon-to-be world-traveling friends. Because, well, hate to break it to ya, but you need a large chunk of change to pay for all your fun. You don’t need to save up enough cash for your entire trip all at once, but make sure you have a plan as to how you’ll do so before your trip arrives.

As you’re booking flights, hotels, activities, and as other trip-related expenses come up, you’ll want to have a sufficient amount of money to cover these things straight away.

NEVER go into credit card debt to travel. Just please don’t. Wait an extra few months/year to travel if you need to. The world ain’t going anywhere, but the credit card companies will charge you a hell of a beast of interest, that’s for sure.  

To make your finances black and white, write down all the things you spend money on each month (rent/mortgage, car payment/insurance, groceries, gym memberships, etc). Then look at your credit card and write down all the miscellaneous stuff. You may be surprised to see that you’ve spent ~300/month on coffees or ~$80/month on that pilates membership you haven’t used since February.

See if you can split the cost of Amazon Prime/Spotify/Netflix with a friend/family member, as even saving an extra $40 per month can get you a few nights in some places.

Think about ways you can slightly alter your everyday life to save for your trip. Every time you forgo that expensive morning latte or night out at the club/bar, you’re a few dollars closer to your dream trip.

Your friends don’t understand? Get new friends. Haha – but really, explain to them that a night out can cost as much as entry to the Vatican or a few days bumming around in Belize.

Get rid of those weekly/monthly subscription boxes, make your morning coffee at home, and save dinners out for special occasions. There are a billion ways to save money, you just gotta be creative sometimes.

And if you’re lucky, you’ll already have some extra cash lying around to plan your trip- but just remember, never take money out of your emergency fund to go off traveling. Set up a different bank account, with the sole purpose being money saved for travel.

Step 7: Apply for a no-fee ATM card

And since we’re talking cash, now’s the time to apply for a no-fee ATM card.

If you want to avoid those pesky ATM fees every time you take out cash while away, simply look into a no-fee debit/ATM card, such as one through Charles Schwab (which I have and love). You can use the card at any ATM in the world, and Schwab will reimburse you all the ATM fees at the end of the month. Pretty neat, right?

It’s by far the best debit card for traveling Americans. We transfer some money into our Schwab account before a trip, and use that as our spending money (do note that it takes a few days for money to transfer between banks, so do this a few days before jetting off).

More info on Charles Schwab here.

ATM fees quickly add up, with many banks charging around $5 or so per transaction. When traveling, I don’t like to keep a whole lotta cash on me at hand, so rely on local ATMs to take out small amounts when need be. Why shell out money when you don’t have to, right?

Step 8: Apply for a travel rewards credit card

Not all credit cards are created equal. I repeat. Not all credit cards are created equal. If you plan on traveling quite a bit (or even just once), it’s wise to look into a travel rewards credit card for the bonus miles and perks that come along with it.

There are many to choose from, including more general travel cards as well as airline/hotel/brand specific. 

We currently use and love the Chase Sapphire Reserve®, which not only gives us $300 a year statement credit for travel, but grants us access into Priority Pass airport lounges worldwide, provides free auto insurance when renting cars, lost luggage reimbursement, and even a concierge service, (and oh so much more).

Don’t let the $450 annual fee scare you; it’s actually only $150 once you spend $300 on travel. Chase typically has great promotions, so be on the lookout for ones providing ~50k+ bonus miles (good for a roundtrip flight to almost anywhere in the world). There’s also the Chase Sapphire, which still comes with heaps of benefits, but you don’t get lounge access and other perks.

In addition, we also use an airline specific credit card, the Delta American Express, since my husband’s airline of choice is Delta. Whenever we book Delta flights using this card, we get extra bonus miles, which we can put to use for future free flights. I wouldn’t recommend only traveling with AMEX though, as many places around the world only take VISA/Mastercard. Hence our need for both.

Other recommended cards include Capital One® Venture® Rewards Credit Card, The Platinum Card® from American Express, and the Chase Ink Business Preferred Card. 

When looking for a travel credit card to apply for, check to make sure it has no international ATM withdrawal fees, no currency conversion fees, and reward points for travel (airlines/hotels/cars/etc).

And just FYI, Travelers Checks are kiiiinda a thing of the past, so be sure to have a credit card ok for international use.

Step 9: Book Flights

Booking flights is one of the most nerve-wracking parts of the travel planning process for me. And why? Because not only do flight prices fluctuate daily, but once you book, you only have 24 hours to cancel (as long as you’re booking from the USA). I find it incredibly intimidating, especially because I’m always trying to get the best possible price. And all those options! So confusing!

I rely on Skyscanner and Google Flights when looking for the cheapest possible flights, and sometimes also look on Kiwi . I tend to sway towards Skyscanner the most because it allows you to search an entire month (or time of year) to find the absolute cheapest flight available.

If I ever purchase a flight through a third-party, I make sure to call the airline and confirm my reservation number. 

However, 99.99% of the time I book directly through the airlines themselves. Once you find a good deal on Skyscanner or Google Flights, go directly to the airline website to book the flight. And don’t forget to input any airline numbers you are a partner of to rack up those skymiles for later use!

→ Psst – check out Skyscanner and set up price alerts to snag the best deal.

However, always be sure to check low-cost airlines, as they are not always included in third-party sites.  A good list can be found here . Southwest and Frontier Air are good options in the USA.  More tips on getting the best price on airfare here . 

Don’t be that person who paid the most on a flight → be flexible, use miles if you can, and sign up for email notifications (I like to use Skyscanner and Google Flights for this). If you’re a bit more flexible with your destination, make sure to sign up for Scott’s Cheap Flights and The Flight Deal, as you’ll receive insane flight deals. The more flexibility you have, the better your chances of scoring a great price. Be willing to fly midweek and off-hours, at the least, if you can.

Search for low airfares and hit BUY when you feel comfortable (don’t wait as flight prices can drastically change within hours)! Here are some additional tips on finding cheap airfare ! I’m a serial advanced planner when it comes to expensive, long-haul flights, but some of my friends score good deals by waiting until a month or two before. It all depends on your comfort level. 

Before booking, you’ll want to have a general idea of your travel route, as this may impact your flights. Will you be flying into one city and out of another? Are you booking a round trip ticket? 

An important note on Passports : Traveling internationally? Can’t leave the country without a valid passport, am I right?! Many countries require at least 6 remaining months on passports before you leave or in order to even enter the country.

If you need to order a new passport, you can check out this passport guide for help, and if you’re traveling within 6-8 weeks (amount of time it usually takes to process passports), you’ll need to get an expedited passport which you’ll receive in approximately 3 weeks for an extra $60. Well worth the money if you find yourself in a pinch and desperately need that passport ASAP.

Step 10: Book Hotels/Accommodations

I like to book hotels relatively early on in my planning process. Why? If you’re traveling during high season (which happens to be me more often than not), there’s a chance your desired hotels could be all booked up! We tend to book hotels that we can cancel, just in case our travel itinerary changes or we find accommodation that suits us better. Most of the time refundable rooms cost a bit more, so just something to keep in mind.

When searching for rooms, I typically do a quick check on HotelsCombined , since they find the best price by checking dozens of booking sites.

→ Search for the best hotel prices on HotelsCombined 

When booking accommodation, think about how far the hotel/apartment is from the city center and the activities you want to do. Sometimes, booking a hotel that’s way cheaper will end up costing more than a slightly-more-expensive hotel if you need to shell out extra dough to get yourself places.

Think about how much time you’ll be spending in the hotel. If you’re planning to be out and about all day, why book a fancy room when all you’ll be doing is sleeping and showering there?

We book over-the-top resorts/hotels when we know for a fact that we’ll be able to enjoy all the amenities. Like that time in Bali we stayed at a resort with our own private pool, lush jungle views, and multiple infinity pools. But we were planning on spending an entire day taking advantage of the hotel so it made sense. In Tokyo when we’re out stuffing our faces all day? Not so much. 

A few additional places we look for accommodation:

Hotel Tonight : My go-to for last minute deals.  Think road-tripping and spontaneous weekend trips.  We once paid $23 for a (really nice) hotel in Reno, Nevada.  You can now check and book up to seven days in advance. Top tip: download the app in advance in case you’re stuck without wifi for a bit.  Use my promo code JKLEINER for a free $25 towards your first booking.

AirBnB : In some cases, we find ourselves wanting a more local experience, so we look to AirBnB for an apartment or condo. With AirBnB, you can rent out private rooms, entire apartments, and even full houses! We’ve had some fantastic experiences and wonderful hosts, and saved a ton of money!  Save an additional $40 off your first stay here !

My number 1 tip: heavily research where you are staying – read all the reviews and make sure the property owner is readily available to contact. Always check the cancellation policy. 

→ New to AirBnB? We’re giving you a coupon of $40 off your first stay of $75 or more !

Expedia : So great for package deals, as you can literally saves 100’s by purchasing flight and hotel together.  Plus, with their rewards program, you can store your points for even greater savings down the line.

Step 11: Get Vaccinated/Medications if Needed

It’s always wise to schedule a travel appointment with your doctor so you can decide what’s best when it comes to vaccinations and precautionary medications with trained medical staff. In addition, I always check the CDC website for recommendations on the such.

Some are more standard vaccines you can get with your primary care doctor, but others (like Yellow Fever for our upcoming trip to Africa), you’ll need to arrange for in advance.

It’s wise to know which vaccines you’ll need early-ish on in the travel planning process, as some need to be specifically ordered and other vaccinations you’ll need multiple, specifically timed spaced-out appointments. Some vaccines are only recommended if you’re visiting particular parts of a country, so don’t feel like you need to get them all if you aren’t even visiting the infected areas.

In addition, research if you need to show proof of vaccines upon arrival into a particular country (they may not let you in without the proper documentation). Ack! 

It’s also a wise time to talk to your doctor about any medications (like Malaria pills we took in Thailand and Bali) you may want to bring along.

Step 12: Decide on WiFi/cell service

Some like to be away from it all and go wifi-free, while others will feel more safe and secure knowing they can use their phones. It all comes down to personal preference. I rely on my phone way too much to go completely data-free, so always make sure I have a set plan in place before leaving on any international trip.

Personal Wifi Hotspot

Although you will most likely have wifi at your accommodation, it’s a good idea to bring along a pocket-sized personal WiFi hotspot , to keep you connected during your time abroad. WiFi hotspots are a cost effective option to ensure you can use GPS apps like Google Maps, check your emails, and catch up with friends and family while away.

With this portable device , you’ll have WiFi wherever you go (even if your phone doesn’t have service), unlimited internet (on up to five devices at a time!!!), and it’s fast and reliable. At less than $9 a day, this device can’t really be beat.

Note that some cell phone plans allow for international use, but many of these are costly. I accidentally turned on my phone service for LESS THAN 2 MINUTES once and got charged $150 by my phone carrier! I desperately wished I had a personal WiFi hotspot with me then!

Find more information and plan options here . HIGHLY RECOMMENDED especially when you don’t speak the native language of the country you’re visiting. A true life saver.

Other Options

Other options include bringing along an unlocked phone so you can use local SIM cards, and looking for plans which include international data.

If you’re thinking about doing a bunch of international travel over the next few years, it may be worth switching to T-Mobile if the service is decent in your home area. My husband and I currently use T-Mobile, and get access to free data in over 210 countries (excluding the one country I was charged an obscene amount of money in – but that was my fault).

Some teched-out cities even have free wifi throughout the city – need to check beforehand (don’t count on this as it’s a relatively new thing, and I wouldn’t rely on the free wifi in case an emergency occurs).

Psst: I always bring a portable battery charger to recharge throughout the day since I rely on my phone heavily for directions!

Step 13: Research + Map Out Activities/Restaurants

Ohhhh, this is where it gets really fun in my eyes. Activities are the bulk of your trip, and probably the main reason you’re visiting the area (besides the food, of course).

Here’s how I like to do it:

1. First, I do some research on things to do in the area (this includes food tours, beaches, museums, popular attractions, hikes, etc), day trips which peak my interest, and anything else I find exciting on Get Your Guide , Viator , and AirBnB Experiences (use this promo code for $15 off your first AirBnB experience). 

I’m a BIG FAN of Get Your Guide and Viator when it comes to perusing activities and signing up for tours (they have SO many options). I’ve been using both of these sites for years, and can honestly say 99% of the time the tours are downright AWESOME and a good bang for your buck. I like to plan in advance (sometimes too far in advance), and being able to book specific activities (with the ability to cancel if need be) is something I love about Get Your Guide and Viator.

I recently started using AirBnB Experiences , as they offer some more local-type experiences, such as cooking classes in chef’s homes (I learned how to make macarons in Paris this way!), photography sessions, and more niche city walks.

I also like to use travel blogs from those writers I trust (not all travel bloggers have the same credibility unfortunately, so if something sounds odd/wacky, I do further research/cross reference facts). In order to do this, I usually google  destination + “blog”, and pick them out one by one in the search results. You tend to get additional tips and insights you normally wouldn’t have on other large-party sites.  

Depending on the destination, I’ll peruse Lonely Planet for even more must-do’s. I used to rely on TripAdvisor, but after I learned that many reviews are fake/bought, I stopped using them entirely. 

2. Plot each “attraction/museum/beach/restaurant” on a map → I’ve been using Google Maps lately and love it! If you prefer to use paper maps, get a large one so you can easily see all the spots! But why waste paper and money?

3. Look at the map, and take note as to where these activities fall. I then separate the activities into different areas. This helps figure out which attractions you should see together on a particular day. You don’t wanna be running back and forth across the city/town/destination out of stupidity silliness. Group attractions together that are in the same proximity/close distance.

4. Think about how much time each activity will take. Some attractions will only take a few minutes, while others you may want to devote entire hours. Don’t aim to see a whole bunch of super-intensive things in the same day; try and space them out if you can.

5. Star your top “things to do” in each location. These are the things you’ll aim to see on your trip, while the others will be extra bonuses. Because, lets face it, if you only have 3 days in Paris, you probably won’t have time to see all 235232 museums.

At the end of this process, you should have a handful of main activities you wanna check out, as well as a bunch more less time-intensive ones, listed out by location/proximity to each other. 

Depending on the type of traveler you are, you may want to book a few guided tours of the city/area you’re visiting. When I travel (especially on my solo jaunts), I tend to book a few guided tours and day trips. I always meet a few chatty people and end up hanging with them the entire day!

It’s also nice to have someone guide me around for a bit (solo travel gets exhausting). Guided day trips are great if you don’t wanna worry about getting lost on public transport and/or don’t wanna rent a car.

Inspiration for Things to Do/Tours/Day Trips

• Get Your Guide 
• Viator  
• Airbnb experiences
• Travel Blogs (like mine !)

If there’s a particular + popular restaurant/dining experience your longing after, it’s wise to make a reservation in advance. When we went to Mexico City , we had to book our table a few months ahead of time, and there still wasn’t much availability! 

Step 14: Plan Your Day-to-Day Itinerary

Don’t overplan , but definitely keep track of the tours you booked and other sites on your wishlist. I tend to make exceptionally long Google Docs (for easy access without wifi), and roughly plan out my days. This makes sure I don’t forget what’s going on each day; especially helpful if your trip consists of a few different towns/cities/etc.

I always put the date, day of week, and location in the left column, then details about my day in the right.

Some tours are only offered on certain days, so you may need to play around with your day-to-day itinerary until it works out. 

The example below (a random few days during my two weeks in Croatia ) is not as crazily detailed as my normal ones, but you get the picture:

Once the itinerary is all set, I then go ahead and book all tours and skip-the-line tickets for popular attractions (imagine not booking a ticket in advance for Frida Khalo’s House in Mexico City, the Louvre in Paris, or the Sagrada Familia in Barcelona). Don’t waste your time waiting in line. Spend 3 minutes booking your tickets now and you’ll be thanking yourself later on during your trip.

Step 15: Book a Car Rental (if need be)

Heading off on a road trip (one of my favorite types of trips)? Don’t forget to book a car rental for the duration of your stay! 

In order to save some money, think about if you’ll actually need the car for your entire trip. Are you staying put in your first destination for a few days? Can you get around on foot or inexpensive public transport? Will you really need a car then? Book the car rental for the night before/morning of your first real road trip day.

→ Search for the cheapest car rentals over here !

And if you’re primarily visiting one city and doing a few day trips, can you move all your day trips to the beginning/end of your trip to only book the car for 3 days, instead of say 7? It’s silly to pay for an extra day if the car will just sit there all day.

But always check how much a weekly car will cost – sometimes there are deals, and a rental may end up being cheaper in total if you book for longer (crazy, huh?)! It’s wise to think about parking fees and such before getting too excited though.

Additional Reading: Tips and Tricks for your Next Roadtrip

Step 16: Buy travel insurance

Confession time:  I was always that girl who never really understood the value of travel insurance.  Honestly, I thought it was a complete waste of money. After checking out the highly recommended Safety Wing , I finally came to the realization that it really is worth the (small) extra cost, and it’s just plain stupid to travel without. 

Safety Wing is not just for medical insurance, but also helps when luggage is lost, you need to cancel a trip, or when your gear is stolen or damaged when traveling. 

Even better, you can purchase at home or overseas (while already traveling) & make claims online from anywhere in the world. There’s really no excuse, especially since the insurance only costs a few dollars a day. You’ll be kicking yourself mid-trip if something goes wrong and you’ve got to pay tons out of pocket.

They say if you can’t afford travel insurance, you can’t afford to travel.  Now I won’t travel without it. Get a FREE quote . Planning a trip abroad? Just get the insurance. No excuses.

Step 17: Before you go action items

Thought you were done? So close, just a few more things to do when planning a trip! These last-minute items can literally be done in the few days leading up to your trip. Some only take a minute, but are oh-so-important.

• Tell your credit card companies you’re traveling (you don’t want any cards to get denied because of suspected fraud/theft)
• Arrange for pets to be watched and plants to be watered.
• Get familiar with currency rates. They obviously vary from country to country, and can sometimes be as easy as moving the decimal point a few spots, or as confusing as dividing everything by 7.3. Download a currency converter for your phone for easy conversions on the road (I like Currency XE).
• Learn a few important words/phrases in the local language. I find Duolingo quite fun!
• Do some research on safety, common scams, and any areas to avoid in the destinations you’re visiting. It’s also wise to check out any cultural norms/basic manners in your destination.
• Let friends and family know you’re traveling. Be safe – someone at home should always know exactly where you are, especially if you’re traveling solo.
• Transfer money into Schwab account: remember, this takes a few days, so be sure to transfer as much cash as you think you’ll need for the beginning of your trip. I like to make it easy and just do one bulk transfer before we leave. Remember, using Schwab saves you all those precious ATM fees!

• Buy necessary items: Depending on where you’re going, you may need to pack something specific. Traveling internationally? You’ll most likely need a plug adaptor ( this one works in all countries ) and possibly a converter for voltage. You’ll probably wanna pack a wide-brimmed hat and reef-safe sunscreen for warm-weather destinations. A sarong to cover up with for visiting temples in Asia. 
• Credit cards you are bringing
• Travel insurance documents
• Rough itinerary
• Flight/Hotel/Activity reservations 

I also like to print out a copy (or 2) of my passport and keep in a separate place. If I’m keeping my passport in my purse with me, I also put a copy in my suitcase/husband’s carryon just in case.

A REALLY IMPORTANT EXTRA TIP: Figure out how you’ll get to your accommodation/into the city from the airport before you take off. The last thing you wanna do when you’re completely drained from sitting on the plane for 10 hours (with potential jet lag) is to figure out how to get to your first stop.

Be kind to yourself and at least write it down (on your handy-dandy Google Doc) beforehand. Consider the time you’re arriving, as public transport may not work all hours of the night.

Step 18: Start Packing!

Phew – so close! I suggest starting to take things out a few days before your trip so you don’t forget anything important. Make sure you’ve got your passport, additional form of ID, copies of credit cards and other documents, and your itinerary. You’ll also want to check the plug/socket type and make sure you have one/a few which fit.

A few of my top packing tips:

• Know your airline’s baggage fee policy. Don’t wanna show up at the airport expecting to get 2 huge suitcases for free and end up having to pay $$$ for them. A great list can be found here , but it’s always wise to triple check on the actual airline website.
• Pack light. Most people take way more than they actually need. Think about the activities you planned earlier, and pack according to that. Put everything on your bed and take out half of the clothing you think you need (yes, half). Not only will this reduce potential fees at the airport, but it’ll make it easier to get around with less baggage.
• Keep all your absolute essentials and one change of clothes in a carry-on. Lost baggage happens; don’t let it ruin your trip. Always keep medications and expensive electronics on your body, as well as a toothbrush!
• Come prepared. We always take along something for motion sickness, altitude sickness, stomach bugs (anti-diarrheal), and other general over-the-counter meds including fever-reducers, pain reliever (Tylenol or motrin), an antihistamine, and antibiotic ointment. Throw a bunch of band aids in your bag as well. You just never know what’ll happen and if you’ll have access to these quickly and easily on the road.
• Use packing cubes. I don’t know how I managed to travel before packing cubes came into my life. They are oh so helpful for organization and to keep my bag from exploding. And if you haven’t ordered packing cubes in time, you can always use large plastic bags. Better yet, roll your clothes into packing cubes and you’ll be golden.

Step 19: And you’re off!

You did it! You planned your trip! Now go enjoy the fruits of your labor and have the time of your life! Just remember to stay safe and take lots of photos! Be sure to read how to stay entertained on long flights before you leave so you’re first 3, 7, or 10 hours of travel isn’t a complete bore!

Hope this ridiculously detailed guide on how to plan a trip helped! Where are you hoping to travel soon?! Now, go help a friend plan a trip, pronto!

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June 15, 2020 at 5:27 am

This is so so so helpful! I am a hyper planner as well so this is pretty much exactly what I do. Love this!

June 16, 2020 at 9:15 pm

Yassss! Planners unite! Everyone thinks I'm crazy, but then I go ahead and plan the best trips!

August 5, 2020 at 12:33 pm

Planners unite! Everyone thinks I’m crazy!

September 22, 2020 at 5:24 am

Hi jess, Amazing post! You share some useful blog every time. I appreciate your planning and Your planning always working for me. Thank you for sharing your travel plan.

January 24, 2021 at 4:18 am

An informative read Jess. You’ll have to visit Tenerife one day and do a review of the island.

March 21, 2021 at 9:55 am

I plan to travel to Croatia in 2022. Yes it is more than a year upfront. I like your blogs a lot and will definitely use them. Any suggestions for traveling the Croatian coastline. Want to fly to Rome and travel per train to Venice and from there with a bus/train to a destination in Croatia where I can rent a car. Preferably Poreč then Pula and all along the coast to Rijeka to Zadar, Split and all the way to Dubrovnik.

December 29, 2023 at 6:34 pm

Hi Jessica! Thank you so much for this article – it was very informative! My husband and I are planning on taking a trip to Japan in Spring of 2025. Do you speak Japanese? If not, did you find it difficult navigating the county? I am trying to figure out if I should book a tour group, or if we would be okay just going by ourselves. 🙂 Thanks so much for your help!

December 29, 2023 at 6:36 pm

Sorry! This comment was supposed to be on your Japan article! I don’t know how to fix it. LOL.

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10-Step Guide for Planning a Trip

Home | Travel | 10-Step Guide for Planning a Trip

When traveling abroad, get a policy from one of the  best travel insurance companies . Y ou can get a  5% discount   on Heymondo , the only insurance that pays medical bills upfront for you, HERE!

Planning a trip can be stressful if you’re not sure where to start or you’re afraid you’ll forget something important.

I have to admit that I love travel planning , but part of that is because I use a detailed checklist and the most helpful websites. So, if you don’t know how to organize a trip and you want to avoid feeling overwhelmed, I’ll help you out with this guide. Below, I’ll share the steps I typically follow as well as the best apps and websites to book your flights, tours, and accommodation so you can travel cheaply .

Guide to planning a trip in 10 easy steps

These are the steps that I always follow when I’m planning a trip , although I might skip one or two depending on the type of trip and where I’m going:

• Search for flights
• Apply for a visa
• Book the accommodation
• Set up your transportation
• Decide which attractions to visit
• Book a tour
• Get travel insurance
• Apply for a commission-free credit card
• Buy a SIM card
• Pack your suitcase

Remember that, depending on the destination and your reason for traveling, you may not need to do all these steps. So, rather than worrying about checking off a long to-do list, enjoy the process of planning your trip itinerary . For me, making a travel plan is almost as much fun as traveling itself!

Things to do before planning a vacation

Before I give you a detailed look at my checklist for planning a trip , I want to point out that choosing your destination is the real starting point. Not only is deciding where to go an important part of any travel plan , but it’s also a good idea to learn some crucial information about it. For example, you should research things like the best time to visit and what the weather will be like when you go.

Once you’ve chosen a destination and you have a solid timeline for when you’ll visit, you can begin the trip planning process. If you want some travel inspiration, here are some beautiful places to go, as well as some information about them:

Best Countries in Central America

Best countries to visit in Africa

Best countries in South America

Best Caribbean Islands

1. Search for flights, the first step to planning a trip

Once you’ve chosen your destination and travel dates, one of the first things to do to organize your trip is to look for flights. This is usually one of the most tedious steps, but you can make it much easier by reading our guide on how to find cheap flights .

We always use Kiwi and Skyscanner since they make it super easy to find the best prices on flights. Moreover, if you’re not sure where you want to travel but you want to take a cheap trip, you can choose the “Anywhere” option and see the best deals, listed from the lowest price from your selected airport.

Kiwi and Skyscanner also show you the cheapest dates to travel, which is extremely useful if you have flexibility in your trip plan calendar . Don’t forget to activate flight alerts to receive notifications when a ticket price changes. That way, you can jump on the best deal before it runs out.

While I hope you don’t have to use it, AirHelp is a handy website to turn to if your flight is canceled or delayed. This company handles the claims process for you, although they will take a commission fee from your compensation. You can learn more about how to get compensate for delayed flights  in our guide, where I show you how to get up to $600 in compensation .

2. Apply for a visa, a must-do when planning a trip abroad

Step number two of planning a trip is to check what type of documentation you’ll need to enter the country you’re traveling to. Even if you already have the proper paperwork, double-check that it won’t expire before or during your trip.

For example, if you’re planning a vacation to Europe, you should be fine with a valid passport, and travel insurance for Europe . The same applies if you’re visiting Australia, New Zealand, and most countries in South America. But be aware that most countries in Asia and Africa require a visa.

For those cases, I highly recommend going to the iVISA website to check what kind of documentation you need for your destination. We’ve used iVISA several times without any problems and consider it to be one of the best travel planning websites .

3. Book the accommodation, an important step in any trip plan

Another crucial part of organizing a trip is booking your accommodation. There are lots of trip planning apps to help with this, although we almost always use Booking . Here, you can find hotels, villas, apartments, and other types of lodging to suit any budget, which is why we consider it to be one of the best options.

The main advantage of using Booking.com to plan our travels is that we can pay right on the website, and cancellations are usually free until 24 hours before the trip. Also, if you use the website frequently, you can upgrade to the Genius plan, which offers the best deals and discounts. So, if you want to find cheap hotels anywhere in the world, even if you’re planning a multi-city trip , I highly recommend Booking.com .

4. Set up your transportation, an essential part of any travel plan

The next step in this trip planning checklist is to think about transportation once you get to your destination. You can either use public transportation or rent a car.

We prefer renting a vehicle because it grants us more freedom to explore places that might be off the beaten path. That said, some cities and countries have very good public transportation systems, so it’s up to you. When creating your travel itinerary , think about the destination and what you want to do during your trip. That should help you decide whether or not to rent a car.

If you decide to go with a rental, I recommend going through DiscoverCars . Without a doubt, this is the best option for renting a car, especially if you’re not used to organizing road trips . A nice thing about DiscoverCars is that it shows you a comparison of different rental websites, so you’re guaranteed to find the cheapest rental cars .

Of course, if your planned travel route is more like a cross-country trip, take a look at Motorhome Republic , which offers the best prices and conditions for motorhomes. We’ve used this app several times to plan trips around Iceland and the United States, and it’s always been a positive experience.

Again, many cities and countries have great public transit networks, so if you plan on getting around by bus or train, you can get low ticket prices on Omio . Simply enter your destination, and the website will compare bus and train tickets from different companies to find the best deal for you. You can even search for the cheapest or fastest route. Flixbus is often listed on Omio since its prices are some of the lowest and they operate all over the world. We’ve used Flixbus on several trips around Europe, but you can also use Flixbus in the U.S., Canada, Brazil, and more.

Public transportation or renting a car, tips for planning a trip

Finally, you may be planning your vacation to an island destination like the Canary Islands, where ferry transport is more common. In that case, I recommend getting your tickets through Direct Ferries , which offers excellent ticket prices for all kinds of time slots. We’ve used this site for our trips to the Canary Islands and Indonesia.

To sum up, organizing your transportation can be a bit stressful, but these travel planning tips and websites will streamline the process for you .

5. Decide which attractions to visit, the most fun part of planning a trip

Among all the steps for planning a trip , choosing which attractions to visit is one the most enjoyable. Step number five in this travel planning checklist is looking at which attractions and activities (free and paid) are available at your destination.

If you’re going to see a show or a concert, Hellotickets can be useful in reserving tickets in advance. That said, if you’re visiting a city that has lots of things to do and offers attraction passes or cards, I recommend getting one. This way, you can access several top attractions while getting the maximum savings. So, if you’re visiting a popular city, check if it offers the Sightseeing Pass , the City PASS , or the Go City pass.

Depending on the destination, some of these cards may also include certain tours or tickets for the sightseeing bus . So again, I highly recommend this option, especially if you’re planning a vacation in a metropolitan city.

Regardless of where you’re going, I suggest making a list of all the tourist attractions you want to visit to better organize your trip . Remember, it’s usually better to focus on seeing things that really interest you, rather than trying to cram as many attractions as possible into your itinerary or planner .

6. Book a tour, a key step in many tourist plans

The next thing to do when planning for a trip is to book any tours you’re going to take at your destination. A tour or excursion can help you discover little-known places and learn more history about the city you’re visiting.

While not every destination calls for a detailed tour plan , some places are known for incredible excursions, like seeing the Northern Lights in Iceland, or taking a walking tour through New York.

When we’re creating a travel itinerary and we know we want to take a tour, there are two websites we use. First, Civitatis offers interesting excursions and some free tours around the world, while GetYourGuide has an extensive list of tours in practically any destination.

Using these online trip planner websites is super easy since all you have to do is enter your destination and hit the search button. You can filter the results by category, price, duration, and more, so they’re two of the best trip planning apps out there.

You don’t want to skip this step, especially if you’re not sure how to plan a trip or you’re visiting a place for the first time. Booking a tour or two will help you make the most of your trip, and since a guide will lead you, it’ll be an informative and entertaining experience.

7. Get travel insurance, something you can’t forget when planning a trip

Another must-do when you’re travel planning is to get travel insurance coverage.

No one likes to think about it, but unforeseen events can and do happen while traveling, and in those moments, having travel insurance makes all the difference. The worst-case scenario would be getting sick or hurt while abroad and not having any of your extra medical expenses covered.

Currently, we have annual multi-trip insurance with Heymondo , which is the best travel insurance on the market with the best coverage-to-price ratio. You can even get a travel discount with Heymondo just for being our reader.

5% OFF your travel insurance

In addition to medical assistance for injury or illness, Heymondo covers baggage loss or delay, medical quarantine expenses, and more. You’ll also have Heymondo’s 24/7 chat, which is available to help you should you run into an emergency while abroad.

I can’t recommend travel insurance enough, and while it’s probably the least enjoyable part of planning a trip , it’s the most important. This is particularly true in countries like the U.S. or Japan, where medical treatment is very expensive. Plus, if you opt for trip cancellation insurance , you’ll be covered if an unforeseen event prevents you from traveling.

Best travel insurance

Cheap Travel Insurance

Annual [multi-trip]

Cancellation

Europe travel insurance

Travel insurance for the USA

Medical Travel Insurance

The best only medical travel insurance

Cancel for any reason insurance

The best cancel for any reason plans

Pre-existing conditions

Best insurance for pre-existing conditions

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Best family travel insurance

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8. Get a no foreign transaction fee credit card, another important part of your trip plan

Another important thing to remember when planning your itinerary is to get a travel credit card . If you’re going abroad, you’ll want a card with no foreign transaction fees , so you can make payments or ATM withdrawals without the pesky currency exchange fees. Fortunately, you can take advantage of some great options on the market.

We use the Revolut debit card, which you can get for free and use at ATMs and stores around the world. With Revolut, you can withdraw up to $1,200 a month from foreign ATMs without fees, as well as exchange up to $1,000 a month.

We also carry a Wise credit card with us, which comes in handy when we need to withdraw more money and want to avoid extra fees. With Wise, you can spend money in over 50 currencies.

For more information about the Revolut card and the Wise card , I recommend reading our full reviews of each .

9. Buy an international SIM card, a must-do when you plan to travel

One of the most common concerns we hear about how to plan a trip is related to mobile data. We’ve looked at all the possible options for getting Internet for travel , and have found Holafly to be the best solution.

The Holafly eSIM card, which you can get here , is a prepaid digital SIM card that you can use to get Internet while abroad. It’s cheap, quick to arrive in your email inbox, and allows you to keep your number on WhatsApp and other mobile apps.

All you have to do is select the country you’re planning a trip to and choose the best international SIM card for the number of days you’ll be there. Depending on the destination, you can find cards for five to 90 days. After selecting your eSIM, you’ll receive the digital card via email, and you can scan the QR code to activate it. This means you can even buy it when you’re already abroad, so it’s the most convenient option.

There’s no doubt that the Holafly eSIM card is the best mobile data option, but you can learn more about it in our full review.

5% OFF your international eSIM card

If your phone does not support eSIM cards , you can also opt for a physical SIM from SimOptions , which is another very good option.

10. Pack your suitcase, the last step when planning a trip

Now that you’ve done all the tedious steps to plan your itinerary , all that’s left to do is pack your suitcase. If you’re traveling for the first time or you need new luggage, you’ll have no problems finding backpacks and suitcases on Amazon .

For longer trips, we’ve been using this large suitcase (30 inches) for years, and it still holds up. When we’re planning a trip for the weekend or the short term, we use this small suitcase (21 inches) and this carry-on bag .

If you’re curious about how we plan for a backpacking trip , we follow the steps above and depend on this backpack (80L), which is ideal for longer trips. If you’re taking a backpacking trip and want some tips, check out our guide on how to prepare a backpack for long-term travel.

Whether you’re packing a suitcase or a backpack, remember to check the temperatures at your destination so you can bring the appropriate clothing and footwear. Also, don’t forget your toiletries and a small first aid kit since even getting ibuprofen while abroad can be difficult. Other essentials you can’t forget while planning your trip include your passport, wallet, phone charger, and power bank.

These days, you can keep most documents on your phone, but I still recommend bringing along physical copies of your boarding pass, reservations, and insurance policy just in case.

Finally, if you find yourself in a scenario where you don’t have a place to keep your suitcase and you don’t want to drag it around the city with you, you can opt for a luggage storage service. We’ve used Nannybag and Bounce a few times and it made all the difference in how enjoyable our trip was. I also recommend keeping Apple Airtags in your luggage so you can locate it in case it gets lost or stolen.

Bonus step: Pack your photography gear, an essential part of our tour planning

One of the best parts of traveling is seeing amazing landscapes and architecture, which brings me to my bonus travel planning tip . If you love photography as much as we do, don’t forget to bring your camera and other gear with you. We always pack the essentials, especially for our photo tours , and we always keep our equipment well protected.

If you don’t have travel photography gear , you have two options. You can buy what you need on Amazon or B&H Photo , or you can rent the equipment from LensRentals , which I recommend if you’re only going to use it for that trip.

You can get all the details on where to rent camera gear in the U.S. in our guide. I think renting the equipment is a great idea if you’re not a dedicated photographer and don’t plan on using it too much. Plus, you save 15% in LensRentals with our code ATLAS15.

Other tips when planning for a trip

Now you have all the top tips for planning a trip from start to finish. Before I say goodbye, I want to recommend some trip planning apps that can make organizing your trip even easier.

Maps.me has become a must-have travel app for us, even on our weekend getaways. This online travel planner app gives us maps of places all over the world, which we can access even when we lose Internet connection.

Another great tool is TravelSpend , which makes planning a trip with friends super easy since you can organize the travel expenses and determine who pays what.

Of course, travel planning is a process that takes time and effort, but if you follow the advice in this guide and use the websites I mentioned, it’ll be much easier. If you have any questions or want to share your trip planning experiences or tips, leave me a comment below. I’d be happy to hear from you!

Until then, good luck, and have fun planning the trip of your dreams!

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Plan your next adventure with these expert tips from a Lonely Planet writer

Nov 27, 2019 • 7 min read

With these expert travel-planning tips, you can maximize your next vacation © Kiattisak Lamchan / EyeEm / Getty

Being a travel writer for Lonely Planet has broadened my skills in interesting ways. I’ve developed the nerve to drive narrow mountain roads and the stomach to sample the world’s moldiest cheeses. When it comes to identifying bug bites, I have the knowledge (and probably the anti-itch spray). Best of all, I’ve got trip planning down to an art.

If you want to be a travel writer, you need to appreciate a good spreadsheet as much as a tropical sunset. Professional travel writers squeeze every last minute out of their trips, usually on a slim budget. The privilege of traveling the world and writing about it comes with high pressure and tight deadlines. That means travel writers are tireless at finding bargains, pros at crafting itineraries, and able to travel nimbly while ensuring their experiences are as rich as their readers deserve. I’ve covered more than a dozen countries for Lonely Planet’s guidebooks, and here are a few tips I’ve learned along the way.

1. Play with multiple searches and planning tools

When looking for transport and accommodation, I treat the internet as a giant, messy laboratory. For flights, I use a combination of Google Flights for reference, email alerts and error fare websites like AirFare Watchdog , and Skyscanner to compare fares across a range of dates. With hotels, booking directly often produces the best rate but I always do extra searches via aggregators like Booking.com . 

Make sure you’re comparing like with like: are taxes, breakfasts and resort fees included? Above all, experiment with multiple tools and approaches. I once saved hundreds of dollars on car rental by logging out of the very rewards program I had assumed would unlock cheaper prices – loyalty doesn’t always pay!

2. Be open-minded in the early planning stages 

A little imagination can transform the price of your trip, as well as open up interesting detours. If you’re flying, search routes into neighboring airports – even those beyond your desired country (for example, Vienna and Bratislava each have international flights and they’re a direct bus ride apart). If a layover significantly reduces the fare, consider whether it can be transformed into a feature of the trip: perhaps an airport spa in Singapore, a walking tour of Amsterdam, a few bleary hours in Reykjavík’s Blue Lagoon? 

If you aren’t traveling long-haul, reconsider the need to fly. London to Berlin is a fast plane journey, but does it beat a picnic aboard the Eurostar to Brussels, an evening of chips and Belgian beer, followed by a scenic train ride the next day? 

By thinking creatively, fueled by travel inspo from blogs, forums and a Lonely Planet guidebook, you might even decide on a trip more exciting than your original plan. If it weren't for a series of “what ifs,” I would never have ended up on holiday in Moldova – and the country’s wine labyrinths and remote monasteries are still among my most treasured travel memories.

3. Clear paperwork hurdles early 

The four horsemen of travel failure are passports, visas, cash flow and insurance. They’re all dull to think about, but they’re also expensive and time-consuming to fix. Double-check if you need a visa and examine your passport early (its expiration may need to be three or six months beyond your trip dates). Log on to your online banking to add travel alerts to reduce the risk of spending day one of your trip begging to restore your debit card’s functionality. Lock down travel insurance and actually read the fine print (OK, skim-read). And while you’re in travel-planning mode, request your vegetarian in-flight meal, reserve train or plane seats, and everything else you can theoretically do until the day before you depart. In my experience, these are exactly the details that get forgotten in the run-up to a trip. 

4. Design a killer itinerary (that won’t kill you)

Building an action-packed itinerary is a balancing act. A string of one-night stays in different places is more endurance race than vacation; big-ticket cities and outdoor activity hubs deserve at least a couple of nights each. If your itinerary is looking busy, think about trimming a destination or planning day-trips from one base – you’ll lose less time to packing and hotel check-ins. 

Scrutinize the beginning and end of the trip: don’t book the best activities for day one (transport delays, jet lag…) and re-think long drives or rickety train connections on the last day. Use Google Maps to calculate timings for a road trip, but beware of searching routes in summer that you intend to drive in winter. I learned that the hard way, while driving a snow-bogged four-hour detour in the French Alps .

5. Balance forward-planning with spontaneity

Some travelers create detailed plans in advance, others go with the flow. The best travelers do a mixture of both, because neither high-detail planning nor devil-may-care spontaneity works 100% in every destination. 

The trick is knowing when to apply each strategy, so browse travel forums, ask well-traveled friends, and learn from disappointed TripAdvisor users. It’s all essential to learning which aspects of your trip would benefit from forward planning (such as netting a reasonably-priced hotel in a ski resort) and where you can be spontaneous (like last-minute accommodation during Europe’s shoulder season, or lining up for cut-price Broadway tickets in NYC).

6. Leave a blank at the end of every itinerary

Travel writers usually have hectic itineraries but we always try to add a spare day or two to the end of a trip. A schedule-free day is invaluable for following local recommendations: exploring a lesser-visited town, hiking, or maybe saying yes to a Valentine’s Day party by Lake Baikal (highlight of my Siberia trip). 

Occasionally the bonus day is consumed by transport or health mishaps, but it’s a useful buffer if you need to adjust any plans. On one assignment in Malaysia , I had to dedicate my spare 24 hours to investigating which soft drink is best after a bout of food poisoning – it’s 100PLUS, if you’re wondering – but at least I didn’t lose a research day.

7. Maintain tech-free backups

I’m glued to my mobile phone when I travel. I plot out routes using Google Maps and navigate using OsmAnd . I snap reference pictures with my phone and use voice recording apps for interviews. Though I use Google Fi to get free international roaming, I sometimes buy a SIM card – on assignments it’s handy to have a local number to give out. 

Despite staying plugged in, I always prepare for connectivity issues. When my phone suddenly overheated on my last trip to Bulgaria , I was glad to have scribbled down my travel plans on paper. For the same reason, it’s worth printing boarding passes: phones have a habit of freezing right at the moment you’re trying to flash a ticket or load up a hotel confirmation number. And while ATMs in most parts of the world accept major cards, I try to arrive with local currency – it’s saved me when the lone ATM in Arrivals is broken and the bus driver only accepts cash.

8. Pack a little for a lot of situations

On my very first solo trips in my teens, I over-prepared. It was obvious to anyone who saw me waddling along under the weight of my overstuffed rucksack. I had snacks crammed into every spare pocket, a bulging bag of just-in-case medical supplies, enough tampons for an all-female mission to Mars. 

Later, when I started going on travel writing assignments, I urgently needed to streamline. Unless traveling to somewhere seriously remote, it’s usually sufficient to pack a little for a lot of situations, limiting yourself to one non-perishable food item (for delays or late-night arrivals) or a single bottle of painkillers (enough to tide you over until you can reach a pharmacy). 

Prioritize items with multiple uses: I love big lightweight scarves for keeping warm on planes, covering up in mosques and churches, hanging as a privacy screen in hostel bunks, and padding around fragile souvenirs. Allowing a little breathing room – in your luggage, itinerary and expectations – ensures the happiest of travels.

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How to Plan a Trip: Your Step-by-Step Travel Planning Guide

Home » Blog » Travel Tips » How to Plan a Trip: Your Step-by-Step Travel Planning Guide

Planning a trip overseas, whether long or short, can seem overwhelming. But it doesn’t have to be! In this article, we’ll show you how to take the stress out of travel planning, by laying out a simple step-by-step guide on how to plan a trip that’ll ensure you don’t forget anything.

Have you ever been overwhelmed by the idea of planning a trip because it seems too, well…  overwhelming ?! 

There’s a lot to think about when planning travel: from getting a visa, to figuring out transportation, to booking accommodation and getting local currency, it can be downright stressful.

And it’s a bit contradictory, right? Stressing out over planning what is supposed to be a relaxing vacation. We’ve definitely been there. Many times , in fact. 

But we’ve learned our share of lessons along the way and now we’re here to help. 

In this article, we’ll show you how to plan a trip without the stress by laying out a simple step-by-step guide that’ll ensure you don’t forget anything.

Here’s exactly what you need to do to take a travel daydream and turn it into reality.

So whether you’re planning a 2-week getaway or a journey with no end date in sight, these steps will take you from the brainstorming phase to stepping foot in your destination. We think you might actually   have fun  planning your next trip.  That’s a dare .

Alright, take a deep breath, because we’re digging right in!

How to Plan a Trip

• Step 1: Figure out your travel budget
• Step 2: Decide on your travel style/partner(s)
• Step 3: Choose a destination
• Step 4: Book flights
• Step 5: Book accommodation
• Step 6: Research things to do
• Step 7: Get travel insurance
• Step 8: Minimize travel risks
• Step 9: Pack your bags
• Step 10: Last-minute prep

Step 1. Figure out your travel budget

Before you can even begin to plan a trip, you need to take a good look at your finances and figure out how much money you have to spend on your adventure. This will dictate a lot of the future steps including where you can travel to and for how long. 

This step might sound scary, but we’ve broken it down for you so you can create your very own customized travel budget. We’re even sharing  exactly how we afford to travel and stay on budget .

If you have the time before you go, follow these  simple steps to save money for your travels .

Step 2. Decide on your travel style / partner(s)

Is this a short vacation, a 3-week trip overseas or long term travel that you are planning for? 

…And who’s coming with you?

Take a moment to answer this question… Are you going to be traveling solo or with a partner? A group of friends, or with your family and children in tow?

The answer to this question can help shape your trip quite a bit. For instance, a solo trip to Tahiti may not be the best choice, as this popular honeymoon destination is going to be swarming with couples on romantic getaways. Likewise, party-centered Ibiza might not be the best place for a wholesome family vacay.

• Traveling Solo? Traveling solo is an incredibly freeing experience, and there are  many great cities around the world for solo travelers .
• Want a romantic getaway? Romance isn’t just limited to beaches and resorts. Check out our roundup of some of the  top romantic destinations for every type of traveling couple , some of which might be a little unexpected.
• Looking for a perfect family vacation spot? There are destinations all over the world that are  amazing spots to bring your kids !

If you are planning on traveling with a partner, don’t book your flights without  asking them these questions first…

Step 3. Choose a destination

This step may seem obvious for some, maybe you already know exactly where it is you want to travel and that’s why you’re planning this trip in the first place. For those of you that have a destination nailed down, there are still a few things we’d suggest you consider, you can skip right down to the research step.

For those of you that have the itch to travel, maybe even the vacation time set up, but still have no idea how to narrow down just one place, we suggest looking at a map. No really! Hear us out…

Literally look at a map, and start circling all the cities, towns or attractions you want to visit. Look on  Instagram  for inspiration. Don’t limit yourself. What do you want to do? What do you want to see and experience? When planning a route, we typically look at other trusted bloggers’ recommendations.

And no need for paper maps anymore, go digital! Here’s a great tutorial on  how to use Google My Maps . It’s game-changing. 

We figure out how many nights we can stay in each city and how we’re going to get from city to city. We have many itineraries on our  Itineraries page  where you can see examples of our travel routes and recommendations. We also suggest taking a look at  Lonely Planet travel guides . 

Once you think you’ve nailed down a place, or places…

Do your research

Don’t forget to do a little digging and make sure that the time of year you plan to travel is optimal. We have failed to do our research a few times and it ended up really affecting our trip.

Asking yourself the following questions can really save you the troubles or headaches down the road:

What will the weather be like?

• Will it be the wet season? Hurricane season? Super-duper-unbearably hot?

Example:  We traveled in India during the hottest months of the year and literally could not do much outside some of the days because it was 110 °F (43.3 °C). After that, we vowed never to make the mistake of traveling without really understanding the weather first.   

Is it peak tourism season? Low season?

• Will it be hard to get a hotel because it’s peak season? Will the lines and crowds at tourist attractions be ridiculous? 
• Likewise, if you are traveling during low season, should you expect a lot of the businesses to be shut down? Will closures hinder your chance to see and experience everything you were hoping to?

Example:  We visited Croatia in July – its busiest month of the year – and found ourselves super frustrated with the crowds and jacked up prices. We ended up shortening our time there because we were not enjoying it as much as we expected.

Hold up! Before you start a Googling storm, we’ve got some good news: there are some resources out there that make this process for researching so much faster!

• If you know WHERE you want to go,  Travelendar  (combination of travel + calendar) will tell you what time of year is best to visit.
• If you know WHEN you want to travel, check out this list that breaks down  which destinations are best to visit each month of the year .
• We’ve also done the research for you, nailing down the pros and cons of visiting during different times of the year for a number of popular destinations such as  Japan ,  Bali ,  New Zealand  and  Iceland .

But don’t worry if you don’t know where OR when you want to travel… check out this  calendar of events around the world  for inspiration!

How cool is that?!

These events span all destinations and interests: from European music festivals (like Sziget Festival in Budapest, pictured above!) to cultural celebrations to naturally occurring events like the migration patterns of wildlife in Africa. 

When you find an event that interests you, click on it to learn more.

Pace yourself

Thinking about your pace will determine how many of the places you circled above you’ll realistically be able to see.

Do you want to pack in as much as possible, or do you want to choose a couple places and really get to explore them? Do you want to travel slow and take in the culture to really understand how locals live?

Or do you want to tick places off your list and move from city to city, seeing as much as you can? Maybe a happy mixture of slow and fast? This all depends on the amount of time you have and your budget.

Find out visa requirements

Investigate if you need to obtain a visa for the country or countries you’re thinking of traveling to. You may not need one for the first country you arrive in, but will you need one for the other countries in your itinerary? Can you get a visa online, visa on arrival, or do you need to get it in your home country?

For instance, if you’re traveling to Vietnam, Americans need to apply for a visa ahead of time (and  here’s the best and cheapest way to get one ).

If you don’t know if you need a visa, check out your home country’s visa websites:

• USA citizens
• UK citizens
• Canadian citizens
• Australian citizens
• Singaporean citizens

Step 4. Book flights

You know where you want to go? Check. Have your visa? Check. 

Now here comes our favorite part: It’s time to book a flight!

First, you’ll need to answer these questions: What airport will you fly into? Are you going to make a round trip and fly out of the same airport? Or are you departing out of a new place? 

Tips for getting the best deals on flights:

• Know when to buy.  Depending on where you are flying to and from, there are different recommendations for how far in advance you should buy your flight.

• Play around with breaking the flight up.  For example, instead of searching for a flight from Minneapolis to Japan, we’ll search Seattle to Japan. Then we find a flight from Minneapolis to Seattle. This allows you to have a layover in a cool city, and can be a lot cheaper. 
• Another good gateway into Asia is flying through China. You can usually find one way tickets to China from major US cities for around $350! 
• Sign up for price alerts.  Many search engines allow you to sign up for alerts between destinations. You’ll get email notifications when the fare goes down, so you can jump on it!
• There are tons of credit cards that give you miles for purchases.  Find the  best travel credit card for you here . If you’re inclined to get an airline credit card, think about the major airlines at your home airport. You’ll most likely be booking flights with that airline so might as well rack up the points.

Don’t forget to sign up for the frequent flyer miles program  with flight you choose! Many airlines are part of a broad network and the miles are sometimes transferable.

Understanding WHY a flight is cheap is important. Make sure you think about the arrival time at your destination. The cheapest flight might get in at 2 in the morning and you’ll have to wait for hours for your guesthouse to open, or hotel check in time. 

On the flipside, if you depart super early in the morning, you may have a difficult time hailing down a taxi that early (and have to pay a premium for the ride). Sometimes the absolute cheapest fare will actually cost you more in the end.

If your trip doesn’t involve taking a flight,  check out these  tips for planning an epic USA road trip . 

When searching for a flight we like to use  Skyscanner  first because it allows you to search across the entire month to find the cheapest flight.

Want more tips for finding the best deal on airfare?  You’re in luck, because we have an entire article dedicated to  how to find cheap flights !

Are you a nervous flyer? Don’t let the anxiety of flying prevent you from traveling. Check out these  tips for fearful flyers  that will help put you at ease.

Step 5. Book accommodation

Depending on how long your vacation is you may choose to book all your accommodation ahead of time or none at all.

For instance, if you only have two weeks, it might be best to arrange your hotels or hostels online so you don’t waste precious time trying to figure out accommodation when you’d rather be exploring. Plus, you don’t want to run the risk of everything being booked up! 

If you’re traveling long term, however, you may just book a few days at a time. Or you may prefer to wing it and walk into hotels once you arrive in a town.

We put a lot of consideration into where to book our accommodation when planning a trip. 

First, we want to consider location. We may start to research things to do in a destination before this step so we have a better idea of where we will want to visit and what the most central location will be for us. 

If a city is known for its nightlife, we might consider staying in a quieter neighborhood. If accommodation costs skyrocket the closer to the city center you get, we may consider saving money to stay somewhere further out. 

Transportation

We also consider transportation in a new city. If the city is very walkable, we’ll want to stay right in the center. If Ubers or public transportation is easily accessible, we may consider saving money by staying further outside the center. We recommend doing plenty of research on transportation options and costs before nailing down your accommodation. 

Length of stay

If we are planning to stay in one location for a longer period of time (a couple weeks or more), we like to have a place that feels a bit more like “home” than a hotel. We love to cook, so a place with a kitchen allows us to enjoy our passion and save money on dining out at the same time! We usually use  Airbnb  or  Booking  to find apartment-style rentals in new cities. 

If we have a short layover in a city, or are staying just a few nights, we might splurge on a hotel, or even try to save money by booking a hostel.

Everything you need to know about Airbnb :  You’ll find loads of info on how to book Airbnbs, red flags to watch out for when booking, and our favorite Airbnbs.

Booking resources

Depending on where in the world we’re traveling, we switch up our booking sites. Here are our favorites:

• Asia:  Booking  or  Agoda  (we find Airbnb is only available in certain cities/countries and not in others in Asia)
• Europe:   Booking , Airbnb or  Hostelworld
• USA:   Airbnb  (we rarely stay in hotels in the US and Hostels aren’t nearly as prevalent in the US as elsewhere in the world)
• South & Central America:   Hostelworld ,  Airbnb or  Booking

Step 6. Research things to do

When talking about how to plan a trip, this is where the fun really starts … We LOVE doing research to find out what kinds of adventures we can have in a new destination. 

Here are a few of our favorite resources for researching travel destinations:

Pinterest :  Probably the first place we look when we get curious about a new place. We use Pinterest as a search engine (just like we would use Google!) and we have found in our experience that there is TONS more helpful content on travel there than if we were to try and sift through the first page of Google. We love that you can save articles in organized boards as well to return to later (you may have noticed the Pins we create at the bottom of all of our own articles). 

Bloggers:  We are constantly looking to other bloggers we trust for advice on new destinations. We have some we follow closely so we always know where to check if they have information on a place. We like to read a few different suggested itineraries for new cities to figure out what the can’t-miss attractions are and get ideas on how to plan our own itinerary. We leave comments on posts and reach out via social media if we are still left with questions after reading a blog post about a new place. 

Airbnb Experiences :  Sometimes just checking out what’s offered on Airbnb Experiences is a great way to get ideas of cool things to see and do in a new place. You might even find an experience or 2 you want to sign up for!

Trip Advisor:  We like to check reviews for things on trip advisor to see what other travelers have to say about certain experiences or attractions. There can be some seriously good advice on there! 

Step 7. Get travel insurance

Even though you might be safer abroad than in your home country, accidents happen everywhere and you should always be covered. We never leave home without travel insurance and neither should you.

One of the most popular travel insurance companies is  World Nomads . They cover anyone worldwide and are extremely easy to use. We were covered by them when we trekked to Everest Base Camp  and were very happy with our experience. Fill out the info below to get an instant quote:

For more information on how to pick a policy and what we look for in travel insurance,  check out our detailed travel insurance comparison article .

Be sure to read our  essential travel safety tips  for more detailed advice about how to stay safe and protect your belongings while traveling.

Step 8. Minimize travel risks

When breaking down the steps for how to plan a trip, this is an important one. There are plenty of steps you can take before you even set foot in a country to minimize your risk of something going wrong. 

Register on your country’s Smart Traveler program

For Americans, you should sign up for the  Smart Traveler Enrollment Program  (STEP). Through STEP you’ll get emergency updates that would affect your travels, such as bad weather or civil unrest or protests.

It will also give you easy access to your embassy in the country you’re visiting. Lastly, if anything bad were to happen to you on your travels, you’d be easier to track down. Check your country’s travel department for similar programs. 

Get all necessary Immunizations ahead of time

Before setting foot in a new country, you’ll want to be sure to protect yourself from foreign disease. Use the  CDC website  to research vaccinations and medications you might need in the destination(s) you are planning to visit. We’d also advise visiting your doctor before a longer trip to make sure all of your health concerns are taken care of. 

Scan your documents and email yourself a copy

Scan a copy of your passport and any credit cards you’re bringing, and email it to yourself. Do the same for your travel insurance documents and receipts of the valuables you’re carrying. If anything happens to these while you’re traveling, you’ll have an electronic version.

Know common scams

While you’re in research mode, do a quick search of common scams in your destination. Being aware of popular scams is often all you need to avoid falling victim. 

We have run into plenty of known scams on our travels, especially in bigger cities like  Bangkok , and have even fallen victim to some ourselves. Unfortunately, scams are a risk you run in traveling, and sometimes unavoidable, but the more informed you are, the better prepared you will be to avoid getting caught in a tourist trap. 

Bring backup credit cards

If you are traveling in a group or as a couple, you have a bit of a support system (assuming you each bring at least one credit card). 

This tip is particularly geared towards solo travelers. 

You will always want to bring a backup credit card (and perhaps a backup debit or ATM card as well) in case of emergencies. We’ve been in situations abroad where our cards have been stolen (sometimes it’s not always obvious as it happens with a swipe and we still have the card in our possession) and if you don’t have a backup, you will have a very hard time accessing your money. 

For this reason, we like to keep our back ups in a separate location in our luggage (one in our hand luggage, one in our suitcase) and then leave one behind at our accommodation in case we were to be mugged. It may sound a bit extreme, but it’s always good to be prepared!

Secure your belongings

It should go without saying that you’ll want to keep your belongings, and especially your valuables in secure places while traveling (you know, use a purse with a zipper for less-easy access and don’t hang it on the back of your chair on a crowded street corner cafe). There are some items you can purchase ahead of time to help keep your belongings safe while traveling. 

• Basic travel locks
• Bluetooth tracking luggage locks
• Hidden pocket scarf
• A camera bag disguised as a purse

Step 9. Pack your bags

It’s starting to feel real now isn’t it?! Your trip is coming up fast and it’s time to get packing!

Packing for a trip can be quite the puzzle. You want to be prepared and make sure you don’t forget anything, but at the same time, don’t want to feel weighed down by too much stuff.

If you’re a self-proclaimed over-packer, or someone who always ends up using only half the things in their suitcase on every trip… I’m right there with ya! We recommend planning out your packing ahead of time so you are not rushing at the last minute to get everything you need stuffed into your oversized suitcase. 

One tip is to lay everything you think you will need for a trip out on a flat surface (your bedspread works great for this) and then take away half — yes half! — of it. That is how much stuff you should realistically be trying to pack. 

Another rule of thumb we like to try and stick to is packing in a carry-on for any trip shorter than one month .

This may seem incredibly daunting to some, but trust us when we say, you’ll be much happier trying to navigate the cobblestone streets of Europe or lifting your luggage onto a train if it’s smaller than a 50 pound bag!

Below are some essentials you’ll want to make sure you pack for any trip:

• Passport/Identification
• Wallet/credit cards (and backups!)
• Chargers for  all  of your electronics
• Kindle  or e-reader
• Travel pillow
• Insulated water bottle

Think about your electronics

This is a big one not to forget! If you are traveling abroad, you’ll want to look into the outlet situation you can expect in your destination and how it compares to that of your home country. 

A quick Google search will show you what type of outlets you’ll find in the country you’re visiting. Here’s a great  website for electrical outlets . Look at the voltage too, and check the compatibility with any electronics you’re planning to bring along. A great purchase is the  travel converter with adapters . 

Packing resources

Use these packing resources for tips and ideas to help you pack for your next trip:

• How to Pack for 3 months in a Backpack
• Ultimate Packing Guide for Long Term Travel
• Eco Friendly Travel Gear Packing List

Step 10. Last-minute prep

You’ve made it to the final step! Your trip is just around the corner and all that’s left is doing a little research and making some last-minute arrangements.

Data/Internet access

Research the best way to gain access to data or Internet while you’re in your destination. If you’re traveling within your home country, this shouldn’t be a problem.

However, if you are traveling abroad, you might want to consider purchasing a prepaid local SIM card when you arrive. This will be the cheapest way to gain access to data abroad. 

Use our  ultimate guide to getting an international SIM card , including helpful tips for using your phone abroad.

Download some helpful apps

• Google Translate:  Type in something you want to say, and it’ll translate the phrase into any language you select. You can even take a picture of a menu written in an entirely different language (like Korean, for example), and it will translate what is written. It is amazing!
• Google Maps:  Before going to a new location, we typically download the offline map for our destination in our Google Maps app. If you have your GPS turned on, the app will show your current location with a blue dot even when you don’t have data or WiFi turned on. This is super helpful if you’re on a long bus ride and want to know exactly where you are, or when you’re lost wandering around in a big city. 
• GlobalConvert:  This app makes it easy to convert anything from currency to distance to temperature. (Super handy for Americans unfamiliar with the metric system.) And the best part is, it works offline!
• Time Buddy:  If you’re traveling on the other side of the world, this app makes it super easy to figure out time difference between where you are and your home country.
• Trail Wallet:  Yeah, yeah, I know, we’ve talked about this one a lot. But it has seriously changed how we travel. This app converts seamlessly through currencies and shows you exactly where you are in regard to your budget. Download this app and you’ll be able to travel longer. Seriously. 

Have a plan for currency

On long-term trips, we typically withdraw money from a local ATM as soon as we enter a new country. We NEVER use currency exchanges as these tend to take a big percentage (like 30%). Plus ATMs are much more efficient.

Our Charles Schwab card ( more info here ) reimburses all ATM fees, so we only take out small amounts at a time.

Tip: Just remember to decline the currency conversion rate offered by the ATM. When you do this you are referring to the conversion rate set by your bank instead. And in our experience, the banks always give a more fair conversion rate and than the pre-set ATM conversion rates.

Notify your bank of your travel plans

This is a step that can sometimes be overlooked, but can put a serious damper on your travel plans when you enter a new country only to find your bank has automatically shut off your debit card because it thinks you are attempting a fraudulent withdrawal. 

Learn the language (at least a few phrases)

We’re not insinuating that you must be able to have a conversation in the local language before visiting a foreign country. But learning a few key words or phrases shows locals that you are trying, and people usually respect this.

You’d be surprised how far learning “hello” and “thank you” can get you. Some other helpful words to learn no matter where you are traveling are: “bathroom”, “delicious” and “beautiful”.

And don’t forget about numbers. Write down the numbers 1 through 10 in a small notebook and translate them. Knowing a few numbers makes it a lot easier to order at restaurants. 

If you have any allergies or medical conditions, it’s a good idea to write it out and translate it to the language of your destination country. For instance, “I am a vegetarian,” or “I am diabetic”. Print it out in the local language (and the phonetic spelling) and carry it in your wallet. It will definitely come in handy. 

Refine your manners

A little research can go a long way. Certain gestures you might use everyday, like a thumbs up or okay sign, are offensive in some cultures. Avoid awkward situations by researching some basic manners in the country you’re visiting. 

Where to first?

You’re ready to take the leap! However, the first few hours in a new country can be a little overwhelming (and the most likely time to get scammed). That’s why you should have a plan of how to get from the airport to your hotel (or wherever you’re headed first).

We typically write down the address (in the local language and in English) of our first hostel/hotel in a small book or in the notes app on our phone so we can show taxi/bus drivers, that way we don’t fumble over mispronouncing street names.

It’s also helpful to save the locations of your accommodation, local embassy, hospital and attractions you want to visit in your maps (that you’ve downloaded offline of course!) before leaving.

Book transportation ahead of time or get specific instructions on how to find public transport. Read our  travel tips , other blogs, or guide books on what is the best means of transportation in the specific country you’re visiting. If you have a plan and know what you’re doing, you’ll start off your vacation on the right foot.

Confirm reservations

It’s easiest to call or write to confirm reservations for things like accommodation and transportation before you find yourself in a foreign country with a canceled Airbnb reservation and nowhere to go. Confirm all your important reservations and keep copies of your confirmation receipts in your email.  

And there you have it, 10 simple steps for how to plan a trip to anywhere in the world. 

Following these steps will take some of the stress out of trip planning, but it is important to remember that even the best laid plans often go awry. This is particularly true with travel as there are just too many factors outside of your control.

And that’s okay.  In fact, that is half the fun of it! It’s what makes travel such an incredible  learning experience  and why we keep going back for more.

Need help planning the perfect trip?

Be sure to check out our  Travel Planning page  for resources on everything you need to know about how to plan a trip, from packing to budgeting and more! Or you can read some of our favorite articles about planning your next trip below. 

• How We Afford to Travel & You Can Too!
• How to Find Cheap Flights: 17 Expert Tips
• How We Pick the Best Travel Insurance
• Cheap Travel Hacks to Save You Money

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We want to hear from you!

If you still have more questions about how to plan a trip—both international or otherwise—leave your comment below and we’ll do our best to find you the answers you’re looking for!

Comments (15) on “ How to Plan a Trip: Your Step-by-Step Travel Planning Guide ”

What considerations should you make regarding the timing of your trip, as recommended in the article?

It’s great that you talked about how we’d plan a trip and choose the things we want to do. We’re excited about traveling for our next vacation, and we’d like to start booking hotels and tours, so we’ll follow your tips to help us out. Thanks for the insight on finding all kinds of adventures for our vacation trip.

Bautiful blog and very informative ! Thanks for sharing

Hey guys! Honey is here. Two days back I returned from my vacation and enjoyed myself a lot there. I didn’t face any booking issues regarding stay and tickets reservation. This time I have got 10,000 off on my bookings through the usage of BOB cards and I gained that offer info from Saveplus. You guys must fly! Go on.

Thanks for reminding me to check out my finances first before planning a trip. I have allotted a part of my monthly budget last year so I could travel overseas but it might not be too safe because of the pandemic. I think it would be better to visit something local and just book a Kentucky bourbon tour.

This is a wonderfully structured article! Loved reading it!

Thank you very much for your very pragmatic info. May I have some names of reliable bloggers for my research please? Nic

Your blog is very informative. You have written every thing in deep.

Thank you for great information !

I like that you shared your thoughts with us. I am living in my camper van and I like to read more thoughtful articles like this one. Thanks for the amazing and beautiful post….

Thanks so much for the kind words!

What a wonderful post on how to plan a trip! You have some good points and tips! I also wrote a post on how I planned for my East Coast Trip, check it out on my blog http://innapishtoy.com/2018/05/19/planning-packing-trip/

Thanks for sharing Inna.

Good one content katie. I am impressed. It is very useful for my winter holidays.

So happy to hear it was helpful!

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Winter is here! Check out the winter wonderlands at these 5 amazing winter destinations in Montana

• Travel Tips

How To Plan A Trip: An Easy Travel Planning Guide

Published: November 16, 2023

Modified: December 28, 2023

by Rodi Kindle

• Plan Your Trip

Introduction

Planning a trip can be both exciting and overwhelming. Whether you’re embarking on a solo adventure, a romantic getaway, or a family vacation, careful planning is crucial to ensure a smooth and enjoyable experience. From choosing the perfect destination to booking flights and accommodations, travel planning requires careful consideration of various factors. In this easy travel planning guide, we’ll walk you through the essential steps to plan your trip effectively.

Travel planning allows you to make the most of your time and resources, ensuring that you don’t miss out on any must-visit attractions or experiences. By following these recommendations and tips, you’ll be well-prepared to create a memorable and stress-free travel itinerary.

Whether you’re a seasoned traveler or this is your first time planning a trip, this guide will provide you with valuable insights and practical advice to help you make the most out of your travel experience. So, let’s dive into the essential steps of travel planning and get ready for your next adventure!

Step 1: Determine your destination

The first step in planning any trip is deciding on the destination. Consider your interests, preferences, and the type of experience you’re seeking. Do you want to relax on a tropical beach, explore historic landmarks, immerse yourself in a different culture, or embark on an outdoor adventure? Research various destinations and make a list of places that align with your interests.

Factors to consider when choosing a destination include the time of year, weather conditions, and your budget. If you’re traveling during peak tourist season, popular destinations may be crowded and prices for flights and accommodations could be higher. Alternatively, visiting during the off-peak season may offer more affordable options and fewer crowds.

Think about the distance you’re willing to travel and the transportation options available to reach your chosen destination. Consider whether you prefer a domestic or international trip, and take into account any visa requirements or travel restrictions.

Furthermore, take the time to research the safety and political situation of your potential destinations. Check for any travel advisories or warnings issued by your government, and read reviews from other travelers to gain insight into the current state of your desired location.

Ultimately, the choice of your destination should align with your interests, budget, and the kind of experience you’re looking for. Once you have narrowed down your options, you can move on to the next step of the planning process.

Step 2: Set a budget

Setting a budget is an essential step in travel planning as it helps you determine how much you can realistically spend on your trip. Consider your financial situation and allocate funds for transportation, accommodations, meals, activities, and any other expenses that may arise during your journey.

Start by determining how much you are willing to spend overall on your trip. This will give you a rough estimate of how much you can allocate to each aspect of your travel, such as flights, accommodation, and daily expenses.

Research the average costs of your chosen destination to get an idea of how much you need to budget. Take into account the cost of living, transportation, attractions, and dining options in the area. Consider whether you prefer a luxurious or budget-friendly experience, and adjust your budget accordingly.

Be sure to factor in any additional expenses such as travel insurance, visa fees, and transportation to and from the airport. It’s also important to set aside some extra funds for unexpected expenses or emergencies that may arise during your trip.

Consider ways to save money during your trip. Look for deals on flights and accommodations, consider alternative modes of transportation such as buses or trains, and opt for budget-friendly dining options like street food or local eateries.

Keep track of your expenses as you plan and throughout your journey. This will help you stay within your budget and make adjustments if necessary. Use online travel budget calculators or mobile apps to assist you in managing your finances effectively.

Remember, setting a budget allows you to plan your trip within your means and ensures that you can fully enjoy your travel experience without financial stress. So, take the time to assess your expenses and allocate your funds wisely before moving on to the next step of travel planning.

Step 3: Decide on the duration of your trip

Deciding on the duration of your trip is an important step in travel planning as it helps you determine how much time you can allocate to each destination and activity. Consider your schedule, budget, and the attractions you want to explore.

Start by assessing the amount of time you can take off from work or other commitments. Take into account any travel restrictions or visa limitations that may affect the duration of your trip.

If you have a specific destination in mind, research the recommended duration for visiting that location. Some places may require a longer stay to fully experience their culture, attractions, and activities, while others can be explored in a shorter timeframe.

Consider your travel pace and personal preferences. Do you prefer a leisurely trip with plenty of downtime, or do you prefer a fast-paced adventure packed with sightseeing? Factor in travel time and any jet lag that may affect your energy levels upon arrival.

If you plan to visit multiple destinations, allocate sufficient time for each location based on your interests and the activities you wish to engage in. Remember to account for travel time between destinations and consider the feasibility of fitting everything into your desired timeframe.

Keep in mind that a longer trip may require a larger budget due to increased accommodation, dining, and transportation costs. Balance your desire to spend more time in certain locations with the overall cost of your trip.

Once you have determined the duration of your trip, you can move on to the next steps of travel planning, such as researching and gathering information about your chosen destinations and booking flights or transportation.

Remember, the duration of your trip should align with your interests, budget, and available time off. So, take the time to carefully consider these factors to ensure a well-balanced travel experience.

Step 4: Research and gather information about your destination

Researching and gathering information about your destination is a crucial step in travel planning. It allows you to familiarize yourself with the local culture, attractions, customs, and practical information essential for a smooth and enriching travel experience.

Start by reading travel guides, online resources, and blogs to gather insights about your chosen destination. Look for information about popular tourist sites, local customs, transportation options, safety precautions, and visa requirements.

Check out travel forums and social media groups to connect with fellow travelers who have been to your destination. Seek their advice, recommendations, and firsthand experiences to gain valuable insights and tips.

Research the best time to visit your destination. Consider factors such as weather conditions, peak tourist seasons, and any festivals or events that may be happening during your trip. This information will help you plan your itinerary and determine which attractions or activities to prioritize.

Learn about the local culture and customs. Familiarize yourself with local greetings, etiquette, clothing norms, and any specific cultural practices or taboos. This will help you show respect to the local community and avoid any cultural misunderstandings.

Research transportation options within your destination. Find out about public transportation systems, availability of rental cars, and the cost of taxis or ridesharing services. Knowing how to get around will help you save time and money during your trip.

Look for recommendations on accommodations, dining options, and local cuisines. Read reviews and compare prices to find the best options that fit your preferences and budget. Consider the proximity of your accommodation to major attractions and amenities.

Make a list of the top attractions and activities you want to experience. Prioritize them based on your interests and available time. Research entry fees, operating hours, and any restrictions or reservations required for certain attractions.

By conducting thorough research and gathering information about your destination, you’ll be well-prepared to create an itinerary, make informed decisions, and make the most out of your travel experience.

So take the time to delve into the details and immerse yourself in the charm and wonders your chosen destination has to offer.

Step 5: Book flights or transportation

Once you have determined your destination and gathered information about it, it’s time to book your flights or transportation. This step is crucial, as it often affects your budget and can impact the overall logistics of your trip.

If you’re planning to travel by air, start by researching flights to your destination. Use flight comparison websites or online travel agencies to find the best deals and compare prices. Consider factors such as flight duration, layovers, and airline reputation.

Flexibility in your travel dates can help you find cheaper flights. Consider flying during off-peak seasons or on weekdays, as prices tend to be lower during these times. Be sure to book your flights well in advance to secure the best rates.

If you’re traveling by other means of transportation, such as trains, buses, or ferries, research the schedules, fares, and availability. Look for reliable booking platforms or official websites of transportation providers to make your reservations.

Consider the proximity of your accommodation to the airport or transportation hubs. It’s convenient to choose accommodations that offer easy access to public transportation or provide shuttle services to and from the airport.

When booking your flights or transportation, it’s essential to consider travel insurance. Travel insurance provides coverage for unexpected events such as flight cancellations, delays, or medical emergencies. Consider purchasing travel insurance to protect yourself and your investment.

Before finalizing your bookings, double-check the details to ensure accuracy. Verify the departure and arrival dates, times, and terminals. Make note of any luggage restrictions or additional fees that may apply.

Once your flights or transportation are booked, it’s a good idea to set up travel alerts or notifications to stay updated with any changes or delays. Save electronic copies of your itineraries, e-tickets, or reservation confirmations for easy access during your trip.

Booking your flights or transportation early ensures that you have the best options available and allows you to focus on other aspects of your travel planning.

So, take the time to research and make your bookings, ensuring a smooth and seamless journey to your destination.

Step 6: Find accommodation

Finding suitable accommodation is a crucial step in travel planning as it directly impacts your comfort and overall experience during your trip. Here are some steps to help you find the perfect accommodation.

1. Determine your budget: Set a budget for your accommodation. Consider how much you are willing to spend per night and allocate a portion of your overall trip budget to accommodations.

2. Research the options: Use online travel platforms and booking websites to explore various types of accommodations. Consider factors such as location, amenities, and reviews from previous guests.

3. Consider your preferences: Determine the type of accommodation that suits your needs. Options include hotels, hostels, guesthouses, vacation rentals, or even unconventional options such as homestays or house swaps.

4. Location: Consider the location of the accommodation in relation to your planned activities and attractions. It’s convenient to stay in a central location or near public transportation for easy access to the places you want to visit.

5. Read reviews: Take the time to read reviews from previous guests to get an understanding of the quality and service provided by the accommodation. Look out for any common issues or concerns mentioned in the reviews.

6. Compare prices: Compare prices of different accommodations that fit your criteria. Consider any added charges or fees, such as resort fees or taxes, when comparing prices to ensure you are getting the best value for your money.

7. Book in advance: Once you have found the perfect accommodation, book it as soon as possible to secure your reservation. Popular accommodations can fill up quickly, especially during peak seasons.

8. Check the cancellation policy: Before making your reservation, carefully read and understand the cancellation policy of the accommodation. This will help you navigate any potential changes or cancellations in your travel plans.

9. Contact the accommodation: If you have any specific requests or questions, reach out to the accommodation directly. This could include inquiries about special amenities, room preferences, or any other concerns you may have.

10. Confirm your booking: After making your reservation, double-check your booking confirmation for accuracy. Take note of any important information, such as check-in and check-out times or any special instructions given by the accommodation.

By following these steps, you can find the perfect accommodation that meets your needs, budget, and preferences, ensuring a comfortable and enjoyable stay during your trip.

So take the time to explore your options and secure your ideal accommodation in advance.

Step 7: Create an itinerary

Creating an itinerary is an essential step in travel planning as it helps you organize your time, prioritize your activities, and make the most out of your trip. Here’s how to create an effective itinerary:

1. Identify your must-see attractions: Make a list of the top attractions or activities you don’t want to miss in your chosen destination. Research their opening hours, ticket prices, and any specific requirements.

2. Consider time and logistics: Take into account the duration of your trip and the time it takes to travel between attractions. Be realistic about how many activities you can fit into each day, allowing for breaks and downtime.

3. Prioritize your interests: Determine your main areas of interest – whether it’s historical sites, museums, outdoor activities, or cultural experiences. Allocate more time for the activities or attractions that align with your interests.

4. Plan for flexibility: While it’s important to have a schedule, leave room for spontaneity and unexpected discoveries. It’s impossible to predict everything, so allow yourself time to explore and embrace new experiences.

5. Group activities by proximity: Cluster activities or attractions that are located close to each other. This will help you maximize your time and reduce travel time between destinations.

6. Consider the local culture: Take into account any cultural or religious practices that may affect the opening hours or availability of certain attractions. Plan your itinerary accordingly to make the most of your visit.

7. Explore local cuisine: Include time for trying local dishes and exploring different dining options. Research popular local foods or restaurants in each area you plan to visit and add them to your itinerary.

8. Pace yourself: Avoid overloading your itinerary with too many activities in a short amount of time. Give yourself time to relax and enjoy the surroundings. Remember, quality experiences are better than rushing through a long list of attractions.

9. Utilize travel apps and resources: Make use of travel apps or websites that offer itinerary planning tools or suggestions for your destination. These resources can help you create a well-structured and efficient itinerary.

10. Be mindful of your energy levels: Take into consideration your own energy levels and travel preferences. Avoid cramming too many strenuous activities in a row, and allow for rest or leisurely exploration.

Remember that an itinerary is a tool to guide you, but it’s okay to deviate from the plan if you discover new opportunities or if unexpected circumstances arise. Flexibility and spontaneity can lead to unexpected joy and memorable experiences.

So, take the time to create a thoughtful and well-balanced itinerary that allows you to fully enjoy your trip and make the most out of your chosen destination.

Step 8: Pack your bags

Packing your bags is a crucial step in travel planning, ensuring that you have everything you need for a comfortable and enjoyable trip. Here’s how to pack efficiently:

1. Make a packing list: Create a comprehensive packing list to ensure you don’t forget any essentials. Include clothing, toiletries, travel documents, electronics, and any other items you may need.

2. Check the weather: Research the weather conditions of your destination during the time of your visit. Pack appropriate clothing and accessories, such as jackets, hats, or sunscreen, to suit the climate.

3. Pack versatile clothing: Opt for clothing items that can be mixed and matched easily. Choose neutral colors and versatile pieces that can be dressed up or down to maximize outfit options while minimizing luggage weight.

4. Consider local customs: Take into account the cultural or dress norms of your destination. Pack appropriate clothing that respects local customs, especially if you plan to visit religious sites or conservative areas.

5. Pack travel-sized toiletries: To save space and comply with carry-on restrictions, transfer your toiletries into travel-sized containers. Remember to adhere to airline regulations regarding liquid quantities.

6. Organize your belongings: Use packing cubes or separate bags to categorize and organize your clothes and belongings. This will not only keep your suitcase tidy but also make it easier to find what you need during your trip.

7. Keep important documents together: Gather all your travel documents, including passports, tickets, accommodation reservations, and any necessary visas. Keep them in a secure and easily accessible place.

8. Pack essential electronics: Bring along the necessary electronics for your trip, such as smartphones, cameras, chargers, and adapters. Consider the voltage requirements of your destination and pack the appropriate adapters.

9. Don’t forget medication and first aid: If you take any prescription medications, ensure that you have an ample supply for the duration of your trip. Pack a basic first aid kit with essentials like band-aids, pain relievers, and any necessary medications.

10. Travel with essential valuables: Keep your valuable items, such as cash, credit cards, and jewelry, in a secure bag or pouch that you can carry with you at all times. Consider using a money belt or a hidden travel wallet for added security.

Remember to pack light and avoid overpacking, as it can be cumbersome and may incur additional luggage fees. Consider doing a trial pack beforehand to ensure that everything fits and that your luggage is within weight restrictions.

By following these packing tips, you’ll be well-prepared for your trip, ensuring that you have everything you need while avoiding the stress of overpacking. So, pack smart and travel with convenience and peace of mind.

Step 9: Plan your meals and dining options

Planning your meals and dining options is an important step in travel planning, especially if you’re a food lover or have specific dietary requirements. Here’s how to make the most of your culinary experiences during your trip:

1. Research local cuisine: Familiarize yourself with the local cuisine of your destination. Look for signature dishes, traditional specialties, and popular food markets or street food scenes. Researching local cuisine beforehand allows you to anticipate and embrace the flavors of your chosen destination.

2. Make a dining wish list: Create a list of restaurants, cafes, or food stalls that you’re interested in trying. Read reviews, consult travel guides, or seek recommendations from locals and fellow travelers. Prioritize your list based on your preferences and budget.

3. Consider dietary restrictions: If you have specific dietary restrictions or allergies, research restaurants or eateries that cater to your needs. Look for places with gluten-free, vegetarian, or vegan options, and ensure that you communicate your dietary requirements clearly when ordering.

4. Explore local markets: Visit local markets or supermarkets to immerse yourself in the food culture of your destination. Purchase fresh ingredients, local produce, or unique snacks to enjoy during your trip. It’s a great way to experience the local lifestyle and culinary offerings.

5. Learn basic phrases: If you’re traveling to a destination with a different language, learn basic phrases related to dining, such as “hello,” “thank you,” and “menu.” This will help you communicate your preferences and dietary needs to restaurant staff.

6. Embrace street food: Street food can offer some of the most authentic and delicious culinary experiences. Research popular street food markets or vendors in your destination. Follow local recommendations and observe cleanliness and hygiene practices when selecting street food options.

7. Be open to culinary adventures: Don’t be afraid to try new dishes or flavors. Push yourself outside your comfort zone and embrace new culinary experiences. You may discover unexpected favorites and create memorable food memories.

8. Consider meal timings: Take into account local dining customs and meal timings. Some cultures have specific meal times, such as a siesta or late-night dining. Adjust your plans accordingly to ensure you don’t miss out on local dining experiences.

9. Allow for spontaneity: While it’s good to have a plan, allow room for spontaneous dining experiences. Leave a few empty meal slots or explore local recommendations from friendly locals or fellow travelers you meet along the way.

10. Stay hydrated and practice food safety: Drink plenty of water, especially in warmer climates, and be mindful of food safety practices. Wash your hands regularly, opt for bottled water in areas with unsafe tap water, and choose restaurants or street food vendors with a good reputation for cleanliness.

By planning your meals and dining options in advance, you can truly savor the flavors and culinary delights of your destination. So, research, embrace, and indulge in the local food scene during your trip.

Step 10: Prepare necessary travel documents

Preparing the necessary travel documents is a crucial step in ensuring a smooth and hassle-free trip. Here’s what you need to do:

1. Check your passport: Ensure that your passport is valid for at least six months beyond your planned travel dates. If it’s expiring soon, renew it well in advance to avoid any last-minute complications.

2. Apply for visas: Research the visa requirements of your destination country. Check if you need a visa and apply for it early to allow sufficient processing time. Follow the instructions provided by the consulate or embassy and submit all required documents.

3. Organize travel insurance: Travel insurance provides crucial coverage in case of medical emergencies, trip cancellations, or lost belongings. Research and purchase a travel insurance policy that suits your needs and provides adequate coverage for the duration of your trip.

4. Make copies of important documents: Make photocopies or take pictures of your passport, visa, travel insurance, and other important documents. Leave copies with a trusted person at home and keep digital copies accessible while traveling.

5. Check entry requirements: Research and familiarize yourself with the entry requirements of your destination. Check if you need to present return tickets, proof of accommodation, or other supporting documents upon arrival.

6. Research health and vaccination requirements: Check if there are any specific health requirements or vaccination recommendations for your destination. Consult your healthcare provider or a travel clinic to ensure that you are up to date on any necessary vaccinations.

7. Register with your embassy: Consider registering with your home country’s embassy or consulate at your destination. This allows them to provide assistance or contact you in case of emergencies or unexpected situations.

8. Check travel advisories: Stay updated with any travel advisories or warnings issued by your government for your destination. Adjust your travel plans accordingly and be aware of any safety or security concerns.

9. Prepare a travel wallet: Organize all your travel documents in a secure travel wallet or folder. This makes it easy to access them when needed and helps keep them safe and organized throughout your journey.

10. Share your itinerary: Inform a trusted family member or friend about your travel plans. Share your itinerary, contact details, and any important information with them. In case of emergencies, they will know how to reach you and provide necessary assistance.

By preparing and ensuring that you have all the necessary travel documents in order, you can travel with peace of mind and avoid any potential complications or delays. So, take the time to check and organize your travel documents prior to your departure.

Step 11: Make necessary reservations and bookings

Making necessary reservations and bookings is an important step in travel planning to secure accommodations, activities, and transportation during your trip. Here’s what you need to do:

1. Book accommodations: Based on your research and preferences, make reservations for your accommodations in advance. Consider factors such as location, amenities, and budget. Popular accommodations can fill up quickly, so ensure you book early to secure your desired options.

2. Reserve transportation: If you plan to use public transportation or rent a car at your destination, make any necessary reservations in advance. Look for deals or discounts and ensure your transportation arrangements align with your itinerary.

3. Purchase attraction tickets: For popular attractions, consider purchasing tickets in advance to skip the long lines and secure your entry. Many attractions offer timed entry or online ticket options that allow for a more seamless experience.

4. Arrange for guided tours: If you’re interested in guided tours or activities, book them in advance to secure your spot. This allows you to plan your itinerary more effectively and ensures availability for popular tours or experiences.

5. Reserve dining options: If you have specific restaurants or dining experiences in mind, make reservations ahead of time, especially for popular or highly sought-after establishments. Booking in advance guarantees you a table and avoids disappointment.

6. Consider transportation between locations: If you plan to visit multiple destinations during your trip, book transportation tickets or passes between locations. This could include flights, train tickets, or intercity bus passes.

7. Research and book special experiences: If you’re interested in unique experiences such as cooking classes, adventure activities, or cultural performances, research and make the necessary bookings in advance. These experiences often have limited availability.

8. Check cancellation policies: Before finalizing any bookings, make sure to review the cancellation policies. Life is unpredictable, and having flexibility in your reservations can be beneficial in case of any unforeseen changes in your travel plans.

9. Stay organized: Keep a record of all your reservations, confirmations, and receipts in a centralized place for easy reference. This helps ensure a smooth travel experience and allows you to stay organized throughout your trip.

10. Double-check details: Before your departure, double-check all your reservations and bookings to ensure accuracy. Confirm dates, times, and any specific instructions provided by the service providers.

By making necessary reservations and bookings in advance, you’ll have peace of mind knowing that your important travel components are secured, allowing you to focus on enjoying your trip to the fullest.

So take the time to plan and make your necessary reservations, ensuring a well-prepared and smooth travel experience.

Step 12: Plan for transportation at your destination

Planning for transportation at your destination is an important step in travel planning to ensure smooth and convenient travel within the area. Here’s how to navigate transportation options effectively:

1. Research transportation options: Familiarize yourself with the available transportation options at your destination. This may include public transportation systems such as buses, trains, or trams, as well as taxi services, ridesharing apps, or bike-sharing programs.

2. Learn about local public transportation: Understand the local public transportation system, including routes, schedules, and fares. Study maps of subway or bus routes and identify key stops or interchanges that will be relevant to your itinerary.

3. Consider purchasing travel passes or cards: Depending on your length of stay and anticipated usage, determine if it’s worth purchasing travel passes or cards that offer unlimited or discounted rides on public transportation. These passes can save you time and money.

4. Plan for airport transfers: If you’re arriving at an airport, research and decide on the most convenient mode of transportation to your accommodation. Options may include airport shuttles, public transit, or pre-arranged private transfers.

5. Check for ridesharing or taxi services: If you prefer more flexibility or convenience, look into ridesharing apps or taxi services available at your destination. Check if they are widely used and reliable for getting around.

6. Consider walking or cycling: Depending on the location and infrastructure, walking or cycling may be a feasible and enjoyable mode of transportation for shorter distances. Research pedestrian-friendly areas and bike rental options if applicable.

7. Navigate driving regulations: If you plan to rent a car at your destination, familiarize yourself with local driving regulations, including license requirements, traffic rules, and parking availability. Research and book car rentals in advance to secure the best rates.

8. Stay informed about disruptions or closures: Check for any planned closures or disruptions to public transportation routes or services during your travel dates. Stay updated through official transport authority websites or mobile apps to avoid any inconvenience.

9. Embrace local culture and etiquette: Be respectful of the local culture and etiquette when using public transportation. Familiarize yourself with any unwritten rules, such as offering seats to elderly or pregnant passengers, and follow local customs for purchasing tickets or validating passes.

10. Stay safe and be aware of scams: Use trusted transportation services and be cautious of potential scams. Avoid unlicensed taxis, be mindful of your belongings, and stay vigilant while using public transportation, especially in crowded areas.

By planning for transportation at your destination, you’ll be able to navigate the area efficiently and maximize your time exploring the attractions. So, research your options, consider convenience and cost-effectiveness, and choose the transportation modes that best suit your needs.

Step 13: Research local customs and etiquette

Researching the local customs and etiquette of your destination is an important step in travel planning. Understanding and respecting the cultural norms of the place you’re visiting can enhance your travel experience and help you connect with the local community. Here’s what you should do:

1. Learn basic greetings: Familiarize yourself with common greetings and phrases in the local language. Learning to say “hello,” “thank you,” and “excuse me” shows respect and can help break the ice in your interactions with locals.

2. Dress appropriately: Respect the local dress code and customs. In some cultures, modest attire is expected, especially when visiting religious sites or conservative areas. Research the clothing norms and pack accordingly to avoid any unintended cultural offense.

3. Respect religious customs: If your destination has religious traditions, familiarize yourself with the customs and practices related to them. Follow any dress codes or guidelines when visiting religious sites, and be mindful of appropriate behavior and photography restrictions.

4. Observe local customs and traditions: Familiarize yourself with local customs and traditions, such as greetings, gestures, or table manners. Understanding and respecting these cultural nuances can enrich your interactions with locals and demonstrate your appreciation for their way of life.

5. Be aware of gestures and body language: Gestures and body language can vary across cultures and may have different meanings or interpretations. Research common gestures to avoid any unintentional misunderstandings or offense. When in doubt, observe and follow the lead of locals.

6. Respect personal space: Different countries and cultures have varying concepts of personal space. Be mindful of personal boundaries and avoid unnecessary physical contact unless it’s customary or welcomed in the local culture.

7. Follow local dining etiquette: If you plan to dine at local restaurants or with locals, be aware of proper dining etiquette. Pay attention to table manners, serving customs, and any specific traditions, such as tasting a dish before adding seasoning.

8. Know appropriate tipping practices: Research the tipping customs of your destination. In some countries, tipping is expected, while in others, it may not be common practice. Understand the appropriate amount and the preferred method of giving tips.

9. Respect local customs and traditions: Be mindful of and respect local customs, festivals, and traditions. Familiarize yourself with any practices or events happening during your visit, and observe them respectfully, even if you don’t fully understand them.

10. Smile and be polite: A friendly demeanor, a smile, and basic politeness can go a long way in any culture. Approach interactions with locals with an open and respectful attitude, and be open to learning from their customs and traditions.

By researching and embracing the local customs and etiquette, you can show respect for the local culture, connect with the community, and create meaningful experiences during your trip.

So take the time to learn and appreciate the customs of your destination, and enjoy your journey with cultural sensitivity and understanding.

Step 14: Make a checklist of essentials to bring

Making a checklist of essentials to bring is a crucial step in travel planning to ensure you have everything you need for a comfortable and stress-free trip. Here’s how to create a comprehensive checklist:

1. Travel documents: Include your passport, visa, travel insurance documents, identification cards, and any necessary permits or licenses for your destination.

2. Money and cards: Bring sufficient cash in the local currency and consider carrying a mix of payment options, such as credit cards, debit cards, or a travel money card. Don’t forget to notify your bank and credit card companies of your travel plans to avoid any issues with your cards.

3. Medications and prescriptions: Pack any necessary medications, along with copies of prescriptions or doctor’s notes. If you have specific medical conditions, consider wearing a medical ID bracelet or carrying relevant medical information in case of emergencies.

4. First aid kit: Include a basic first aid kit with items such as adhesive bandages, antiseptic wipes, pain relievers, antihistamines, and any special prescriptions or medical supplies you may need.

5. Clothing and accessories: Pack clothing suitable for the climate and activities at your destination. Include underwear, socks, comfortable shoes, weather-appropriate attire, swimwear, and any specialized gear required for activities such as hiking or skiing.

6. Toiletries and personal care items: Bring travel-sized toiletries, including toothbrush and toothpaste, shampoo and conditioner, soap or body wash, moisturizer, sunscreen, and any essential personal care items you use on a daily basis.

7. Electronics and chargers: Don’t forget your essential electronics, such as phone, laptop or tablet, camera, chargers, adapters, and power banks. Consider bringing a portable Wi-Fi device or SIM card if you need internet access on the go.

8. Travel accessories: Include a travel adapter, travel pillow, lightweight towel, reusable water bottle, earplugs, eye mask, and any other accessories that enhance your comfort during the journey.

9. Entertainment and reading materials: Pack books, magazines, or e-readers to keep you entertained during travel or downtime. Don’t forget to bring headphones or earphones for listening to music or watching movies.

10. Miscellaneous items: Consider items such as a travel lock, a universal sink plug, a portable umbrella, a reusable shopping bag, a pen and notepad, and any other personal items that you find essential or useful in your day-to-day routine.

Remember to tailor your checklist based on your specific needs, the nature of your trip, and the destination you’re visiting. Keep in mind any restrictions or guidelines in place for carry-on luggage or liquids when packing.

By using a checklist, you can ensure that you have all the essentials you need for a comfortable and organized trip. So take the time to create a comprehensive checklist, double-check it before departure, and enjoy a worry-free journey.

Step 15: Ensure travel safety and security

Ensuring travel safety and security is a vital step in travel planning to protect yourself and your belongings during your trip. Here’s what you should do:

1. Research the destination: Familiarize yourself with local safety and security conditions of your destination. Check travel advisories or warnings issued by your government, stay updated on current events, and be aware of any potential risks or concerns.

2. Secure your accommodations: Choose accommodations in safe areas and research their security measures. Consider factors such as secure locks, in-room safes, and 24/7 reception or security staff.

3. Protect your belongings: Take precautions to protect your belongings from theft or loss. Use luggage locks, carry a theft-proof bag, and be mindful of your surroundings. Avoid displaying expensive items and keep your valuables secured in a hotel safe or a hidden travel wallet.

4. Use reliable transportation: Opt for licensed transportation services and be cautious when using public transportation, especially in unfamiliar areas. Research reputable taxi companies or use ridesharing apps that have a reliable track record.

5. Stay connected: Ensure you have a way to stay connected with family, friends, or emergency contacts during your trip. Share your itinerary with a trusted person and keep them updated about your whereabouts.

6. Register with your embassy: Consider registering with your home country’s embassy or consulate at your destination. By doing so, they can provide you with important updates or assistance in case of emergencies or unexpected situations.

7. Practice caution with strangers: Be cautious when interacting with strangers and avoid sharing personal information or details about your travel plans. Use common sense and trust your instincts when approached by unfamiliar individuals.

8. Use secure Wi-Fi connections: Be cautious when using public Wi-Fi networks, especially for accessing personal accounts or making financial transactions. Whenever possible, connect to secure and password-protected networks or use a trusted virtual private network (VPN) for added security.

9. Stay informed about local laws: Research and familiarize yourself with the local laws and regulations of your destination. Be respectful of local customs, traditions, and social norms to avoid unintentional offenses or legal issues.

10. Purchase travel insurance: Travel insurance is essential for protecting yourself against unforeseen events or emergencies. Make sure your insurance policy provides coverage for medical expenses, trip cancellations, and lost or stolen belongings.

Always prioritize your personal safety and security during your travels. Stay alert, be aware of your surroundings, and take necessary precautions to mitigate risks. Remember, being proactive and prepared can greatly contribute to a safe and enjoyable travel experience.

So, take the time to ensure travel safety and security, and embark on your journey with confidence and peace of mind.

Step 16: Enjoy your trip!

After all the planning and preparations, it’s finally time to embark on your much-awaited trip! Here are some tips to help you make the most of your travel experience:

1. Embrace the adventure: Approach your trip with an open mind and a spirit of adventure. Embrace new experiences, try local cuisine, and immerse yourself in the local culture.

2. Stay flexible: Despite careful planning, unexpected situations may arise. Stay flexible and adapt to any changes or detours that come your way. Sometimes, the most memorable experiences happen when plans change.

3. Engage with the locals: Interact with the locals and learn about their customs, traditions, and way of life. Engaging with the local community can provide unique insights and create meaningful connections.

4. Seek off-the-beaten-path experiences: While popular tourist attractions are worth visiting, don’t be afraid to explore lesser-known places or hidden gems. You may stumble upon hidden treasures and have a more authentic experience.

5. Take breaks and relax: Travel can be exhilarating but also exhausting. Allow yourself time to rest and relax. Take breaks from sightseeing, enjoy leisurely meals, and recharge to fully appreciate your journey.

6. Capture memories: Take photos, keep a travel journal, or create videos to capture the memories of your trip. These mementos will allow you to relive your experiences and share them with others.

7. Try new activities: Step out of your comfort zone and try new activities that are unique to your destination. Whether it’s learning to surf, taking a cooking class, or going on a thrilling adventure, these experiences can create lifelong memories.

8. Stay mindful and respectful: Remember to be respectful of the local customs, traditions, and environment. Practice responsible tourism, minimize your impact on the environment, and leave a positive impression wherever you go.

9. Stay present in the moment: Put away your devices and take time to fully experience your surroundings. Be present in the moment, savor the sights, sounds, and flavors around you, and create meaningful connections with the places you visit.

10. Embrace the unexpected: Travel is full of surprises and the unexpected. Embrace and appreciate the unexpected moments or detours that come your way, as these can often lead to the most incredible and memorable experiences.

Remember, the purpose of your trip is to enjoy, relax, and create lifelong memories. So, be open to new experiences, embrace the unknown, and allow yourself to fully enjoy the journey.

Wishing you a fantastic trip filled with exploration, adventure, and unforgettable moments!

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How to Plan a Trip: 7 Easy Tips for Your Next Adventure

Planning a trip is an exciting part of your new upcoming travel adventure. It’s not for everyone as some swear by only booking a flight ticket. Nevertheless, when planning a trip, there’s a lot to think about, like getting a visa, your vaccinations, and figuring out an itinerary. It can be stressful and time-consuming; however, by following these 7 tips on how to plan a trip, you’ll be on your stress-free holiday before you know it!

• Choose a destination
• Location research
• Plan an itinerary
• Plan your arrival
• Organize paperwork

1. Plan a trip budget

The very first thing you have to do to plan a trip, and the most important, is deciding how much money you want to spend on your next adventure. Your travel budget will have a big impact on how you plan your trip, like where you can travel to and for how long.

On a small budget, visit countries that are cheap to travel in, like Laos or Thailand . Shorten your holiday to be able to visit more expensive countries like Portugal or Italy . Alternatively, spend less on flights and travel by car or train by having a holiday close to home.

Also read: 17 Tips to Travel Safe

2. Choose a destination

Now you’ve set your budget, the next thing to decide is to which awesome country you will be traveling. Make that decision by answering these quick questions:

What kind of trip do you like to plan? 

It’s a good idea to think about your favorite things to do or the best travels you’ve had in the past. Do you enjoy adventure or relaxation? City or countryside? Or maybe you want to try something completely new? Some countries might be able to offer more than one type of trip, but it’s good to plan a trip according to these categories. For example:

Adventure – looking for action and heart-pumping experiences? Choose countries that have plenty of outdoor sports and thrilling landscapes. Anywhere in Asia is an excellent option for activities like hiking, rock climbing, kayaking, jungle trekking, surfing, or diving.

Relaxation – picturing yourself lying on the beautiful soft white sand, swinging in a hammock, whilst sipping on coconuts under the breezy palm trees? If so, then choose countries that are famous for their heavenly beaches or islands. Such as the Maldives , Thailand , or Greece .

Culture- if you love to learn while on your travels, plan a trip to a country with an interesting history or well-preserved traditions. For example, Cambodia , Oman , or Peru . Understanding a country’s culture and meeting the local people is one of the best parts of traveling!

Food – think choosing a destination based on food is silly? Think again! Trying local foods is one of the most delicious and enjoyable parts of traveling. Plan a trip based on your foodie favorites. For example, India , Italy , or Indonesia . Yum!

Transport – many countries are famous specifically for beautiful journeys. For example, the well-renowned train journey from Kandy to Ella in Sri Lanka , the legendary motorbike loops in Vietnam , or the mesmerizing silk road in Uzbekistan .

What time of year are you traveling?

Chances are you have probably booked a specific time off work. Therefore, to plan a trip, you’ll need to think about seasons and which country is best to visit at that particular time of year. For example:

• Research high season and low season to find out when a country will be expensive or cheap.
• Research weather patterns. For instance, the Philippines has a typhoon season and two different high seasons per region.
• Think about why you are visiting that country. If you’re visiting Vietnam for the green rice paddies, go when they will be at their most lush.
• Consider festivals and public holidays. You may want to visit a country for a particular festival, however, sometimes public holidays can cause disruption.

What are the Visa requirements?

Before planning to visit another country, it’s important to check the visa requirements for your nationality. In some cases, a travel document is required to enter the country of destination.

Easily check your visa requirements here

3. Location research

Research is key when planning a trip, especially when you are plan to travel around a country. Use the following resources to do your research:

Plan a trip using Pinterest and Instagram

Pinterest and Instagram are an excellent way of finding blogs and photo inspiration for destinations. Search for your destination using the hashtags or the search bar. This is a great way to find hidden gems that you otherwise might not find out about.

Use travel blogs and guides to plan a trip

Read, read, read! Using travel blogs and travel guides on the internet is a great way to develop ideas of what you want to see in a certain country. 

We have numerous travel guides based on our travel experiences ready for you! Find your destination here.

Other resources

• TripAdvisor is a great way to find recommendations for what to do and see. As well as where you want to stay or places you want to eat.
• Google Maps , similar to TripAdvisor, offers great recommendations for food and things to do.
• Do you know someone who has visited your destination? Ask what they did while they were there or what route they took and consider when trip planning.
• When you arrive at your destination, ask locals for tips on what to see.

4.  Plan a Trip Itinerary 

Now you’ve completed your research it’s time to put the pieces together and create a day-to-day travel itinerary. Pin the locations from your research on Google Maps so you have a clear overview of the locations and distances between them.

When putting your trip together, keep an eye on the following things:

• Distance – Use Google Maps to work out the distance between sights. This helps you decide how many tourist attractions you can see in one day.
• Flexibility – A trip will never go as planned; therefore, it’s best not to plan your trip too tight and factor in unforeseen events. You might decide you love a place and want to stay longer than expected or you might miss your bus.
• Relaxation – Traveling continuously is tiring, so it’s recommended to add some relaxation days into your trip plan. After all, it is your holiday!

• Transport – Where possible it’s helpful to book transport in advance. Book online to avoid missing out once you’re there. We book our transport online here . It’s also a good idea to use forums like Tripadvisor’s to see the cost of transport when you’re there. For example, how much a taxi might cost from the city center to one of the sights outside the city.
• Opening times – Check the opening times of sights, so you don’t miss out.

5. Booking your trip

It’s that exciting time; you are ready to book the trip you have been planning!

Booking flights or trains

Book flights using search engines like Skyscanner or Kiwi to find the cheapest options or flights with the least amount of layovers. It’s also a good idea to compare the price directly from the airline. Sometimes the airline might have a promotion, so the price could be considerably cheaper.

Additionally, stopovers are a good way to make your flight cheaper, while also getting to add an additional location to your trip plan! Kiwi allows you to add in stopovers to see if that increases or decreases your price.

Transportation resources:

• Kiwi (with layover search)
• Busses and Trains (Europe)
• Busses and Trains (Asia)

Booking Accommodation

Use your itinerary to decide where you need accommodation and research where the best area is to stay. For example, is it best to be in the center of town close to the tourist sights, or near the beach for relaxation? Use sights like Booking.com to find excellent deals and safe reviews.

6. Plan Out Your Arrival

Arriving at your destination after a long train ride or flight can be stressful when you’re not sure where you’re going. When planning a trip make sure to:

• Buy yourself a local sim card at the airport so you can use apps like Google Maps, taxi services like Uber, a translation app or simply to inform your hotel.
• Pre-plan how you will get to your accommodation and make sure you have contact details in case you get lost. For example, research how much a taxi will be from the airport and where to find one. Or work out which underground line you will need to get to your destination.

• Download a map of your first destination in your Google Maps. The offline map also holds the pins you’ve set back in chapter 4. This way you won’t necessarily need connectivity. Here’s how to download Google Maps offline .
• Exchange money to be sure you always have some cash available.
• Learn some basic phrases in the local language . If you’re visiting a country that doesn’t speak your native language, it’s good to learn some basic phrases in case you need to ask a question. Questions like ‘how much does that cost?’ or basic words like ‘please and thank you’. Babbel is a great app to learn a language!

7. Organize Important Paperwork

Organizing important paperwork is an essential part of planning a trip. Don’t forget to:

• Apply for a visa , online or at your local embassy, depending on whether you need one or not. Some countries require you to apply for a visa on arrival, which means you may need to carry a passport photo with you. Additionally, you might have to pay a fee, so make sure to have the correct amount in the right currency. Find out which type of visa is suitable for your trip

• Book travel insurance. It’s always better to be safe than sorry! Here’s a list of the best travel insurances .
• Get vaccinations you may need if you’re visiting a high-risk country for certain diseases. Not fun but it’s necessary!
• Buy medication that you may need for the length of the trip. For example, if you’re going to some parts of Africa you may need malaria tablets. This is important to think about when you plan a trip.

• Order a travel card . For instance, a Wise travel card (formerly Transferwise) won’t charge you any fees to withdraw money abroad. Your money is also safer this way because if your card gets stolen the thief won’t be able to access your main bank account.
• Copy and print your important documents and keep them safely in your hand luggage so you have access to a copy at all times. For long-term travelers: Take extra passport photos!

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• Get a Travel Insurance via Heymondo
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Hi guys! My friend and I are trying to plan a one week trip in July on a budget but somewhere we can enjoy beautiful beaches, maybe some architecture, and landscape. Preferably a country that is somewhat safe as we are 2 young petite girls in our 20s! Any suggestions? Thanks!

Hi! Have a look in our Cheap Places to Travel Guide! We don’t know where you’re traveling from but Italy or Spain are great options!

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How to Plan a Vacation: Tips, Tricks, and Personal Insights from the Trenches!

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Intro: So, you’ve been staring at that calendar, dreaming of far-off places, right? Between the hustle of everyday life, many of us forget the art of planning the perfect vacation.

Just as you’ve mentioned – we sometimes need a vacation from planning our vacation. But no more vacation planning burnout! Whether it’s due to years of travel restrictions, that pesky workaholic side, or just your not-so-stellar planning skills, worry not! I’ve got your back. We’re about to explore a roadmap that transforms any travel enthusiast from a confused wanderer to a vacation maestro!

• Reasons why Americans often skip vacations
• Prime time to book your flights
• Handpicked tips to make vacation planning a breeze

The Great American Vacation Paradox

Do you know what’s surprising? According to a study by the U.S. Travel Association, a whopping 768 million vacation days went unused by Americans in 2018, a surge of 9% from 2017. Seems like while we daydream about vacations, we’re not always great at making them happen!

Timing is EVERYTHING!

We’ve all heard of the early bird getting the worm, right? Well, here’s a nugget of wisdom: The best time to book a flight for pocket-friendly prices is on a Tuesday, approximately 6 weeks before your trip. This gem comes straight from an Expedia study.

The Ultimate 12-Step Guide to Vacation Planning

Choose your destination.

Sure, the whole world is open to you, but what ignites your wanderlust? Are you drawn to the sun-kissed beaches of Bali, the architectural wonders of Rome, or maybe the natural splendors of New Zealand?

Reflect on past vacations that have left an impact or places that have always topped your bucket list. Factor in things like travel advisories and language barriers. Remember, the right destination sets the pace and mood for your entire journey.

Pick Your Travel Partners

Solo journeys offer reflection and freedom, while group trips come with laughter and shared memories. But choosing your travel buddies is more than a headcount. It’s about aligning travel styles, interests, and budgets. Communicate openly and make sure everyone is on the same page.

Determine Your Budget

This isn’t just about the big bills – flights and hotels. Factor in experiences, dining, souvenirs, and even those unplanned adventures. A spa day in Thailand won’t cost you the same as one in Switzerland. So, align your dream activities with your budget, ensuring you don’t miss out on anything.

Decide When You’ll Go

You might dream of Venice, but do you dream of it in summer tourist season or a winter wonderland? Research destinations by season, considering factors like climate, local events, or festivals . Opting for shoulder seasons can also give you the best of both worlds: moderate weather and fewer crowds.

Research Travel Deals

Traveling doesn’t always mean emptying your savings. With an abundance of online platforms like Skyscanner, Kayak, or Airbnb , bagging a deal is easier than ever. Set fare alerts, compare prices, and be flexible with dates for the best deals.

Ask for Time Off

Your epic vacation shouldn’t start with an email avalanche on return. Coordinate dates with your workplace, ensuring you’ve cleared important meetings and set that out-of-office reminder.

Find a Great Place to Stay

Are you the luxury hotel type, a boutique lover, or a backpacker’s hostel adventurer? Your choice of accommodation should align with your trip’s purpose. While a remote cabin is perfect for a serene getaway, it might not be ideal for a city exploration.

Research the Area

A great vacation is more than just hitting touristy spots. Dive deep. Discover local eateries, artisanal markets, and offbeat trails, and immerse yourself in the local culture.

Plan Your Itinerary (Or Don’t)

While some travelers swear by a day-to-day plan, others thrive on spontaneity. The key is balance. Have a loose structure, but leave room for unplanned adventures and lazy mornings.

Get Your Documents in Order

The excitement of an impending trip can often overshadow the essentials. Regularly check passport validity, visa requirements , and keep digital backups. Trust us, standing at customs with an expired passport is not fun!

Decide on Travel Insurance

Accidents, lost baggage, or trip cancellations don’t announce their arrival. Investing in a good travel insurance policy ensures you’re covered against such hiccups.

Minimize Travel Risks

No, this isn’t about bubble-wrapping yourself. Stay updated about local customs, dress codes, and any geopolitical concerns. Register with your embassy if needed and always keep emergency contacts handy.

Saint Augustine once said, “The world is a book, and those who do not travel read only one page.” This is your chance to flip through countless pages of mesmerizing experiences.

How far in advance should I start planning my vacation? Begin at least 3-6 months prior for international trips and 1-3 months for domestic ones.

What’s a handy tool for itinerary planning? Websites like TripIt and Roadtrippers can help you streamline your plans.

Is travel insurance really necessary? While not mandatory, it’s a safety net against unforeseen events and is highly recommended.

How do I ensure I’m getting the best deals? Constantly monitor deal websites, set up fare alerts, and consider traveling in the off-season.

Can I travel sustainably? Absolutely! Choose eco-friendly accommodations, support local businesses, and be conscious of your environmental impact.

Conclusion:

Planning a vacation can initially seem daunting, but once you take it step by step, it becomes a fun preamble to the actual journey . By following this guide, you’re not just planning a trip, you’re crafting memories. So, roll up those sleeves, dive deep into planning, and embark on that dream vacation!

• U.S. Travel Association Study, 2019.
• Expedia Flight Study, 2021.
• Saint Augustine’s “Confessions”, 398 AD.

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12 Genius Travel Planning Tips

by Mike Shubic | Oct 2, 2017 | 8 comments

One of the most important elements to the perfect vacation is planning. To help you prepare for that next getaway, we have asked professional travel blogger Mike Shubic of MikesRoadTrip.com , to share some of his very best travel planning tips.

As a full time travel blogger, I have developed a sense for what is important in the travel planning process. So, here are my top 12 travel planning tips to help you have the perfect vacation from start to finish.

1) Establish a budget for your trip, starting with the trip’s duration. Consider these areas of the planning process:

• Transportation (to the destination and while there)
• Activities/entertainment
• Miscellaneous (add 10% to the budget)

Just the Essentials

2) Pack just the essentials; everything else will likely not be used. 90% of travelers use only 40% of the things they bring on a trip. Extra items can lead to extra baggage fees and schlepping frustration. This comes with practice . Even with all of my experience, I still end up taking things I don’t need or end up not using. Packing cubes are a great way to help keep things organized.

3) Make two photocopies of your passport and driver’s license, leaving one with a friend and the other tucked in one of your bags. Taking photos of each document and store them on your smartphone is also a great idea. Having copies of these crucial travel documents can prevent a lot of unnecessary heartache should they become lost or stolen. I also use the travel app Tripit to store this information in a password protected area of the app.

When to Book

4) Plan ahead. Booking air travel for a Tuesday or Wednesday is often the slowest and cheapest time of the week. According to a recent Wall Street Journal study, Sunday appears to be the best day to buy an airline ticket . And, the sweet spot is 26-29 days ahead.

Keeping Track

5) Track your reservations, confirmations, and receipts. Downloading and using apps to your smartphone like Tripit and Evernote help ensure a smooth trip. Tripit tracks your reservations and confirmations, and is accessible even when you’re offline. Evernote tracks important travel information and receipts. Both apps make vital information available at a touch of a button.

Peace of Mind

6) Buy travel insurance…especially for more expensive overseas trips. Buying insurance covers you against illness, delayed or lost baggage, and theft. This coverage provides peace of mind when making such a large investment. While I thankfully have never had to use my travel insurance, my go-to company is Allianz Travel Insurance .

7) Store money and credit cards in more than one place, including on your person and in a hotel safe. Having your money and other valuables in more than one place minimizes being left high and dry should a loss or theft occur. Also, be sure to contact your credit card company and let them know you will be traveling, that way their fraud department doesn’t limit access to your card.

Consistency

8) Use your legal name on all travel documents. By not using your legal name across all documents, i.e. airplane ticket, hotel reservations, visas, and even on booking websites like Travelocity, you may be denied entry into your destination country upon arrival, or be delayed when you travel home. This just happened to me recently. Someone else had booked my flight under Mike verses my legal name of Michael.

Put It Back

9) Put everything back in its place. Putting everything back where you found it minimizes your frustrations when looking for your passport, lip balm, memory stick, ear plugs, iPod and other travel accessories you’ll have with you.

Exchanging Currency

10) Don’t exchange currency before you leave. Use an ATM for foreign currency instead of a currency exchange or bank (before you depart). Using a local ATM machine at your destination almost always yields the best exchange rate. ATMs are often at the airport, car rental areas, hotels, train stations and shopping malls.

11) Bring a basic first-aid kit for minor cuts, stings and inflammation. Having access to some rudimentary medical supplies could be the difference between pain and pleasure. Good choices are Ibuprofen/aspirin, decongestant, tweezers, bandages, hydrocortisone, ear plugs, and some antiseptic.

12) Take a water bottle with you. A collapsible one is even better. Having a water bottle/container lets you fill up after you’ve been through airport security. It’s also a great thing to carry while exploring a city or sitting on the beach. Dehydration while traveling can be debilitating.

I hope these travel planning tips are helpful the next time you plan your perfect getaway . If you have any additional travel planning tips, or questions, please leave a comment below.

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Mike Shubic

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Travelocity compensates authors for their writings appearing on this site; such compensation may include travel and other costs.

I just wanted to thank you for these traveling tips. It’s good to know that ATMs can be found at hotels. Perhaps it could be good to ask what the hotels have available to get a sense of what services they provide.

Nice and Informative one. Thanks for sharing the information.

Thanks for the lovely traveling tips here. My wife and I really want to try and travel more next year, especially because we want to start having kids the year after next. I’ll be sure to start working out budgets for our trips, including transportation, food, tips, and souvenirs. Souvenirs are my weakness.

Excellent article, this article shows that by planning ahead you can have the best trip possible. Thank you so much for sharing these tips..

I thought it was interesting when you explained that it is a good idea to book air travel on Tuesdays or Wednesdays because that is when it is most affordable. My family and I are planning on taking a week-long vacation and we want to stay in the same inn during the duration of the trip. We haven’t yet figured out our travel plans, but it seems like traveling by air to our destination would be the best thing to do.

My husband and I are hoping to plan a trip to Washington DC this fall and we want it to be successful. I appreciate your suggestion to establish the budget for your trip based on areas such as transportation and activities. I think that it would be very beneficial if we found a service that can help us effectively plan our trip so that it goes smoothly.

Thanks for the great tip about using local ATMs to exchange your money on the trip. My daughter and I want to take a nice trip before she gets married next fall. I think it’d be great to spend some quality time with her on a nice trip.

I honestly did not think this situation that way. I feel that there is a point in this. Happy to be able to play a part. Wish you luck.

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The Happiest Part Of Your Vacation Isn't What You Think

Senior Editor, HuffPost

When we imagine the most blissful part of our vacation, we picture ourselves sipping coconut cocktails at a barefoot bar or stumbling across an enchanting waterfall .

But the happiest part of your vacation actually happens way before you ever step foot in your destination.

According to a 2010 study published in the journal Applied Research in Quality of Life , just planning or anticipating your trip can make you happier than actually taking it.

While all vacationers enjoyed pre-trip happiness, the study's authors found that people only experienced a boost in happiness post-vacation if their trip was relaxing. If their vacation was deemed "stressful" or "neutral," their post-trip happiness levels were comparable to those who hadn't taken a vacation at all.

Pre-trip happiness, however, is a different story entirely. The study found that all vacationers experienced a significant boost in happiness during the planning stages of the trip because, as the researchers suggest, the vacationers were looking forward to the good times ahead.

"The practical lesson for an individual is that you derive most of your happiness from anticipating the holiday trip ," Jeroen Nawijn, the study's lead author, told The New York Times.

It's perhaps not surprising then that 69 percent of Americans have a habit of planning vacations during work hours , according to a recent Travel Secrets survey, adding some much needed escapism to their daily routines.

Of course, you should actually take the vacation too. A recent HuffPost/YouGov poll revealed that 32 percent of Americans used ZERO of their vacation days in the last year, and a study published last summer suggested that Americans are too stressed to take time off.

But it's time to face the facts: Vacation is healthy, and more Americans need to be both planning and taking one.

To get yourself going, try swapping out one big, often stressful vacation for shorter getaways throughout the year. That way, you don't feel like you're gone from work for too long, and you get to enjoy the repeated happiness boost of planning multiple vacations. It's a win-win.

Nawijn also suggests maximizing the pre-trip happiness boost by fully indulging in the excitement of planning. Talk to people about your plans , brag about them on social media, and revel in both the anticipation and FOMO you're causing.

We don’t know what you do for a living, but we do know you likely need a break. And, nearly halfway through the year, we’re challenging you (yes — busy, overworked, financially stretched you) to #TakeABreak.

During the month of June, we’ll help you nail down how many vacation days you have at your disposal, figure out where to go, and plan a trip you can actually afford. For 30 days of travel tips, cheap flight hacks, vacation ideas and wanderlust galore, sign up for our Take A Break action plan here !

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How Planning a Trip Can be Just as Fun as the Trip Itself

3.       Get Creative When Researching Your Destination

You may have heard of " armchair traveling ," which is a wonderful way to research and experience a destination before you visit in real life. Armchair traveling includes activities such as taking virtual tours of specific locations, reading travel-themed books, listening to music from the region where you'll be visiting, and learning the language or lingo from that particular part of the world. These are not only exciting things to do but also ways to feel more prepared for your adventure.

4.       Keep a Travel Journal

There are many benefits to keeping a journal , and starting a travel journal can be especially rewarding. It's your personal collection of adventures, stories, memories, and self-discovery. To get the most out of this type of journal, start taking notes before your trip has even begun. Write down why you're taking this trip. Include all of the things you wish to see and accomplish while you're away. This can be anything from a world-famous restaurant you'd like to try to a secluded waterfall you'd like to discover. Jot it all down, including why you chose the activities and how you feel about them at this stage.

Once you've left home, write as much as you can during your adventure. It's always easier to remember things when they're fresh on your mind. Entries don't have to be long, either. Let them simply highlight what you feel is most fun or memorable, giving you something interesting to reflect upon once you return.

5.       Peruse Pinterest for Inspiration

If you're looking for cute and comfy outfits to wear or want tips for perfect packing, we suggest heading over to Pinterest. This social platform is a visual discovery engine for finding all kinds of ideas! Simply enter keywords, such as "packing tips," in the search bar at the top of the page and start exploring. Once you see something you like, you can pin it to a virtual bulletin board for safekeeping. For more suggestions or to find out how to get started, visit the Pinterest Help Center .

6.       Pack Your Bags Early

As a practical tip, you'll want to start the packing process days or even weeks ahead of your departure date. This gives you plenty of time to assess what you have and purchase any additional items you might need. Packing early also provides emotional benefits. For example, with enough time on your hands, you can try on your clothes as you pack to ensure everything feels good (especially your shoes) before you go, and it helps you imagine the fun experiences you're about to have. Bonus points for putting an umbrella in your drink as you unzip that suitcase and start to fill it with all of your favorite travel items.

7.       Send Yourself a Treat

Whether you're flying or driving to your destination, traveling usually involves a long day. You deserve a reward once you arrive at your destination, so send yourself a treat ahead of time. Arrange for a bottle of your favorite wine or snack to greet you in your room upon arrival. That way you have something indulgent to look forward to as you kick up your feet and relax.

Traveling can be good for the soul. It shows us new worlds and gives us a valuable perspective on our own. In fact, so much of who we are is where we have been. With this in mind, we hope these ideas help you prepare for and experience the most fulfilling adventure.

If your trip takes you close to one of our Resort Lifestyle Communities, be sure to call and arrange a personal tour . We'd love to show you around, treat you to a complimentary meal, and introduce you to our Travel Program , which is perfect for adventure-seekers like you!

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Planning a trip can be as interesting as the holiday itself. However, ensuring a trip well-planned (23) ________ a lot of preparatory work beforehand. You have to decide on the destination, the things to bring as well as the itinerary for the trip. First and foremost, you need to decide on your destination and when to go. You may also want to find out about the events and festivals that are taking (24) _____ at your destination during the period that you are visiting. You want to include them in your programs. Budgeting is another important factor to consider. It would determine your mode of transportation and accommodation. If you have company, you should discuss (25) ______ advance the programs that you want to do together or alone during the trip. By doing so, you may somehow (26) ______ any unhappiness occurring at the last moment. After confirming the place and time to go, and the budget and itinerary, the things that you need to bring will be next on your list. Some questions that you will ask (27)______ are “Are you going during the warm or cold season?” or “Do you need extra clothing?”. You can check out with the travel agent or even surf the Internet to find out about the weather conditions of your destination. 23. A. requires B. expects C. proposes D. purchases 24. A. time B. place C. room D. space 25. A. on B. with C. for D. in 26. A. cancel B. dismiss C. prevent D. delay 27. A. you B. your C. yours D. yourself

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Complete Guide: How To Create A Memorable Travel Itinerary

by Melissa Giroux | Mar 12, 2023 | Travel Tips

Are you the kind of traveler who loves to plan ahead and make sure that every detail is in place before embarking on a journey? Well, if so, you’re going to love this guide!

We’ve designed this comprehensive guide for travelers looking to create an unforgettable travel itinerary . We’ll give you insider tips and tricks, plus we’ll share our own tried-and-tested methods for crafting a fantastic trip itinerary.

Whether it’s your first time traveling or your hundredth, planning a trip can be both exciting and daunting.

But don’t worry – with our helpful guide, even those pesky details will become second nature!

Let’s get started!

What Is A Travel Itinerary?

A travel itinerary is a plan that outlines the places you want to visit while on your trip, along with a timeline of when and where you’ll be at each location.

It can also include other details such as transportation, accommodation, activities, and more.

Do You Need A Travel Itinerary?

Depending on your travel style, a travel itinerary can be incredibly helpful.

For those who like to make sure they know what’s coming next, an itinerary can help keep you organized while allowing room for spontaneity.

It also makes it easier to budget your trip and ensure you make the most of your time.

Finally, having an itinerary for a trip can be helpful, especially if you have a limited time frame and want to see as much as possible.

So if you’re a traveler who likes to plan ahead, an itinerary is a great tool to have on hand.

How To Write A Travel Itinerary

There are several ways to create a travel itinerary. Some people drop everything in a Google Doc or a spreadsheet, while others prefer to use a dedicated travel planning app.

Whatever you choose, the most important thing is that it works for you and helps you stay organized.

We’ve recently come across a new trip planner application called Roaming Duck. In this guide, we’ll also show you how to use it to make an itinerary, so keep reading to learn more.

Let’s dive right in!

Step 1: Research Your Destination

Before you start putting together your travel itinerary, it’s important to do some research on your destination.

For example, you can read our blog posts to learn more about your destination!

Look for the best time to visit before booking flights, and find out if you need a visa.

The idea is to pick a destination that aligns with your travel style and budget.

When researching your destination, you must know what to expect regarding budget, climate, culture, and more.

The better your understanding of the destination you’re traveling to, the smoother your journey will be!

Step 2: Set Up A Budget

Now that you have some basic information about the destination, it’s time to set a budget.

Creating a travel budget is crucial for all types of trips, from short weekend getaways to extended backpacking trips.

Think about how much you’re willing to spend on flights, accommodation, food, transportation, and activities.

Be sure to factor in any incidentals, such as airport transfers or visas , that may be required.

Once you’ve set a budget, you can start planning your trip around it.

If you’re comfortable with money, you may not need to set up a budget.

However, you can still look at major expenses like flight, hotel, and activity prices to make sure you can afford them.

When setting up your travel budget, it’s a good time to think about the travel style you want.

Do you prefer luxury over affordability, or are you open to both?

Are you planning on exploring your destination by renting a car, or will you use public transportation?

Do you want to move fast between places, or do you prefer to relax?

The idea here is to have a travel style that reflects your budget.

Step 3: Decide On Your Travel Dates

Now that you’ve chosen your destination and done some research, it’s time to decide on the dates of your trip.

How long are you planning on traveling? Is there anything to consider, like time difference or jet lag?

This is a key step because it will determine the overall structure of your itinerary.

If you’re flexible with dates, you may want to decide by looking at the high seasons and low seasons of the destination and when flights are cheaper.

Don’t forget to factor in any national holidays as well – you don’t want to miss out on the festivities!

Now, think of a travel pace that fits your travel style. Do you want to move fast or take it slow?

Once you have a general idea, sketch out the number of days you’ll spend in each destination.

This will be your basic itinerary timeline, which you can later use to plan out the activities for each day.

If you need extra help with this step, we suggest you make a list of all the places and things you wish to do and see how long it would take to do everything.

Then, keep it realistic by adding a couple of days, and this should give you a rough idea of how long you’ll need for your trip.

Step 4: Book Your Transportation

Next, you’ll need to book your transportation.

Are you flying? Taking a train or a ferry? Driving?

Check flights, trains, ferries, and buses for the best deals. You can use a comparison website to compare the prices and find the best deal available.

Once you’ve found the right transportation, book it and add it to your itinerary.

Step 5: Make A List Of Destinations, And Things To Do

Now that you have your travel dates and transportation booked, it’s time to start planning what to do during your trip.

Make a list of destinations, activities and places you want to visit.

You can use a travel guidebook or search our website for tips.

If you’re traveling to one destination, focus on just that area.

If you’re planning a road trip, plan the route and the stops along the way.

If you’re traveling to multiple cities or countries, make a list of the places you want to visit in each location.

Slim down your list as needed and prioritize what’s important to you.

You can always add more activities later if there’s time!

When building an itinerary, it’s important to look at the map so that the route makes sense.

Make sure you leave enough time to explore each destination and take in the sights. You’ll also need to look at the distances between places to keep it realistic.

Step 6: Research Transport And Accommodation

Now it’s time to start looking for transportation and accommodation. You’re not booking anything yet, but the idea is to see if everything is available.

Is there a hotel in the area? Do you need to rent a car or take public transport?

Look at reviews and compare prices. If you’re looking for accommodation, check the location of the hotel to make sure it’s close enough to the places you want to visit.

When researching transportation, consider how much time you want to spend traveling.

If you’re taking a bus, is there an overnight option? If it’s a train, how long will it take? This can help you decide whether to fly or take a slower means of transport.

Once you’ve made your research, it’s time to book the transport and accommodation for your trip.

Step 7: Book Transport And Accommodation

Now you’re ready to finalize your itinerary by booking transportation and accommodation for your trip.

We usually book transportation first, and then we move on to accommodation, but it also depends on the type of trip you’re taking and your destination.

For example, if there’s limited accommodation availability, book it first.

Once you’ve booked everything, make a detailed itinerary with all the important information. You can even save the important places (trains stations, airports, hotels) on your map.

Step 8: Book Activities And Guided Tours

Booking activities and guided tours in advance is a great way to make the most of your trip.

Research different activities you can do in each destination and decide which ones you want to do.

Look at reviews, compare prices, and book the activities in advance if possible.

If there are any guided tours you want to do, make sure to book them early, as they can get sold out quickly.

What Does A Travel Itinerary Look Like?

A travel itinerary can look different depending on the type of trip you’re taking.

For example, if you’re taking a short weekend trip, it might just include the essentials like flights, transport, and accommodation.

If you’re taking a longer trip with several destinations, your travel itinerary will be more detailed.

It should include the dates and times of your flights, transport between cities or countries, accommodation, activities you plan to do, and any other important information.

A travel itinerary should be easy to read and understand so that everyone traveling can easily access the information.

Now, let’s see an example by creating a travel itinerary with Roaming Duck.

How To Create A Travel Itinerary With Roaming Duck

Creating a travel itinerary with Roaming Duck is easy and intuitive.

What Is Roaming Duck?

Roaming Duck is a free travel planner that you can use to create a trip itinerary. You can map your own itinerary and book activities, flights, and hotels in one place.

The trip dashboard is divided into three main sections:

• The Itinerary Builder
• Notes & Chat

Keep reading to learn how to create a travel itinerary with Roaming Duck.

Step 1: Create An Account

To get started, go to Roaming Duck and sign up. Once your account is created, you’ll get a welcome email that explains how to get started.

Step 2: Go To The Search Section

Once you’re logged into your dashboard, go to the menu bar and click on “My Trips”. Then, click on “Create a new trip”. You can give it a name.

Then, you’ll see a search section. Click on the button “Show” to search for flights, hotels, and activities.

In the search section, you’ll get the option to “View & Book” flights, hotels, and activities. When you click on that button, you’ll get a prompt asking if you wish to add this item to your itinerary.

Alternatively, you can click on “Add to Itinerary”. This is a great option if your itinerary is not set in stone yet.

Step 3: Use The Itinerary Builder

In the itinerary builder section, you can add items:

• Other (You can create your own item with details, cost, and notes)

Step 4: Add Notes

There’s a section to add notes and create your to-do tasks.

This is quite helpful because creating a travel itinerary is a lot of work, and you don’t want to forget anything important.

Step 5: Invite Your Family And Friends

Finally, there’s an option to invite your friends and family so that they can see your itinerary and collaborate.

We think this feature is pretty cool. It can also be an excellent way for your parents to see where you are if they’re nervous about you taking a trip.

Advantages Of Using Roaming Duck To Plan Your Itinerary

Using Roaming Duck to create your travel itinerary has numerous advantages:

• You can add everything you need in one place.
• It’s intuitive and easy to use.
• You can book flights, hotels, and activities in one go.
• You can create your itinerary first and then book everything. You’ll even be able to see the total trip cost.
• You can invite your travel buddies to build the itinerary together.
• You can create a to-do list to help you plan everything.
• You can switch views (map and list).
• The application is free.

Now, it’s important to note that Roaming Duck is a new application. So, keep an eye out; it will even improve over time.

Tips For Making An Itinerary

Now that you know how to make an itinerary, we’ll share some extra tips with you.

1. Start Making Your Itinerary Early

If you’re planning a trip, it’s best to start making your itinerary as early as possible. This way, you’ll be able to book flights and hotels at the best prices.

These days, flights are more expensive, so booking in advance can save you money!

2. Don’t Overbook Yourself

It’s easy to overbook yourself when planning a trip. Don’t forget, you’re on holiday! Make sure that you leave some days for rest and relaxation.

Keeping in mind the time difference and potential jet lag, make sure you give yourself enough time to rest.

Having a strict travel itinerary may cause stress and burnout. Instead, keep it flexible when you can.

You don’t want to return from your trip exhausted!

3. Leave Some Space For Spontaneous Adventures

When you plan your itinerary, make sure you leave some room for spontaneous adventures. Unplanned activities can be the best part of a trip.

So, as you plan your itinerary, leave some days for unexpected surprises. You never know what could happen!

For example, if you befriend the locals, they might have great recommendations for you. Or if you stay in a hostel , you might make some friends and decide to explore a new city together.

This is especially true if you’re planning a longer trip. So, don’t be too strict with your itinerary, and make sure to leave some space in your itinerary for something special. You won’t regret it!

4. If Something Is Important To You, Book It In Advance

If there’s something that you don’t want to miss out on, make sure to book it in advance. This could be a hot air balloon ride or a cooking class.

Booking activities and attractions early can also save you money, but more importantly, you’ll have peace of mind knowing that you won’t miss out.

Final Thoughts On Creating An Itinerary For Travel

Creating an itinerary for a trip can be a daunting task. However, with the help of Roaming Duck and these tips, you’ll have no problem planning your travel itinerary.

If you’re feeling overwhelmed, start by writing down the basic information and then add details as you go.

Also, remember that having an itinerary doesn’t mean you can’t make changes. You can always be spontaneous and adjust your itinerary as you go.

Above all, make sure to have fun! What’s the point of traveling if you don’t enjoy it?

Happy planning!

Need more help planning a trip? Read one of the following guides:

• Best eSIM for international travel
• Revolut travel card
• SafetyWing vs Genki

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Travel has been linked to greater happiness, empathy, and creativity. But science suggests even just thinking about a trip can give your brain a boost.

Here’s why planning a trip can help your mental health

Even during a pandemic, thinking about travel can make you happy.

With the pandemic far from over, now may not be the right time for leisure travel. But that doesn’t mean trip planning is canceled too. There’s some good news for globe-trotters: According to researchers, looking ahead to your next adventure could benefit your mental health. Even if you’re not sure when that adventure will be.

Some psychologists tout the mental benefits of vacationing somewhere new . One 2013 survey of 485 adults in the U.S. linked travel to enhanced empathy, attention, energy, and focus. Other research suggests that the act of adapting to foreign cultures may also facilitate creativity. But what about the act of planning a trip? Can we get a mental health boost from travel before we even leave home?

Scientists talk travel

Planning and anticipating a trip can be almost as enjoyable as going on the trip itself, and there’s research to back it up. A 2014 Cornell University study delved into how the anticipation of an experience (like a trip) can increase a person’s happiness substantially—much more so than the anticipation of buying material goods. An earlier study , published by the University of Surrey in 2002, found that people are at their happiest when they have a vacation planned.

Amit Kumar , one of the co-authors of the Cornell study, explains that the benefits are less about obsessing over the finer points of an itinerary than they are about connecting with other people. One reason? Travelers “end up talking to people more about their experiences than they talk about material purchases,” he says. “Compared to possessions, experiences make for better story material.”

( Related: This singer traveled halfway around the world to witness one breathtaking performance. )

Among the pandemic’s many challenges: quarantine measures greatly reduce our ability to create new experiences and connect with other people. And we’re craving those those connections and their social benefits more than ever.

Kumar, now an assistant professor at the University of Texas at Austin, says that the social-distancing experiment the pandemic forced on us has emphasized how much humans—social animals that we are—need to be together. He even suggests replacing the phrase “social distancing” with “physical distancing,” which better describes what we’re now doing; after all, quarantine measures are designed to protect our physical well-being.

Managing emotional well-being is a different challenge. While we may not be as physically close to others as usual, we’re still able to interact with each other socially through voice and video chats. But you still need something to talk about—and plans for the future can serve as the perfect talking points for enhancing social relationships.

Kumar’s co-author Matthew Killingsworth, now a senior fellow at the Wharton School at the University of Pennsylvania, says trip-planning encourages an optimistic outlook.

“As humans, we spend a lot of our mental lives living in the future,” says Killingsworth, whose work centers on understanding the nature and causes of human happiness. “Our future-mindedness can be a source of joy if we know good things are coming, and travel is an especially good thing to have to look forward to.”

One reason Killingsworth thinks that planning travel can be such a positive experience? The fact that trips are temporary. “Since we know a trip has a defined start and end, our minds are prone to savor it, even before it’s started,” he says. “Sometimes people even prefer to delay good experiences like a trip so they can extend the period of anticipation.”

( Related: Is virtual travel here to stay, even after the pandemic subsides? )

There’s another reason travel planning can produce happiness: We often know enough about a trip to imagine it and look forward to it—but there’s also enough novelty and uncertainty to keep our minds interested.

“In a sense, we start to ‘consume’ a trip as soon as we start thinking about it,” Killingsworth says. “When we imagine eating gelato in a piazza in Rome or going water skiing with friends we don’t see as much as we’d like, we get to experience a version of those events in our mind.”

Planning during a pandemic

The post-pandemic future of travel is still unmapped. But Killingsworth recommends planning a vague itinerary (where to go, what to do)—without getting attached to taking the trip at any specific time. Then, start booking flights and hotels once experts say it’s safe to travel again. “If the experience becomes more stressful or depressing than fun, file it away for another time.”

Former clinical psychologist turned author Alice Boyes agrees the general approach is best for now, “like learning about a national park you want to visit.”

Related: iconic American destinations

While travel can be anxiety-inducing—especially in the era of COVID-19—Boyes suggests that trip-planning can be calming.

“If you’re anxious by nature, trip-planning can give you a sense of comfort and reduced anxiety,” she says. “For instance, I like to know exactly how I’m going to get from the airport to my hotel upon arrival in a foreign country. I like viewing the walking directions to places and using street view on Google maps, all in advance, so I have a good idea of what to expect and feel confident.”

“This virus can stop our travel plans, but it cannot stop our travel dreams,” says travel expert Rick Steves in conversation with the New York Times . Planning for travel—thinking about it, talking about it, imagining it—may in fact be the best thing you can do to stay optimistic and, when this is all behind us, be ready to embark on your trip of a lifetime.

Tips and tricks

• Get inspired. No matter what kind of trip you’re longing to take, there’s a wide world of travel books to nourish inspiration. Try these great reads that whisk you away to paradise —or get excited to slow down and savor the journey .
• Brush up on your trip-planning skills. New York Times ’ “Frugal Traveler” Seth Kugel visited 50 countries in six years; his book Rediscovering Travel: A Guide for the Globally Curious offers advice on how to channel the whimsy of global vagabonding. National Geographic’s 50 States, 5,000 Ideas: Where to Go, When to Go, What to See, What to Do lays out the best travel experiences in every U.S. state, from the obvious to the unexpected.
• Ask for help . Yes, people still use travel agents —and with good reason. Now called travel advisors, they can help find the best deals, arrange complicated itineraries, and juggle large groups or family vacations.
• Gather some maps . Nothing illuminates a place or helps you plan a trip like a good map. National Geographic publishes hundreds of world, continent, country, and city maps and atlases.

Related Topics

• CORONAVIRUS

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How to plan a holiday like a pro – 88 holiday planning tips

Welcome to our ultimate guide on how to plan a holiday, designed to give you all of the information you need to become a pro at booking holidays. As avid travellers, we’ve been booking 10+ trips per year for some time and have picked up lots of handy tips and tricks over the years. From saving money on your holiday to getting the best car hire and choosing a good travel insurance policy, you’ll soon have the knowledge you need to plan a holiday of your own.

Read on for 88 tips on how to plan a holiday like a pro.

Finding the perfect destination

1. Decide first and foremost whether you want a short city break, a traditional beach holiday, an adventure trip or a bit of everything. The type of trip you’re looking for will narrow down booking options and destinations right away. This is always the first step of your holiday planning journey.

2. How long are you allocating for your holiday? Do you have a set amount of time off work? The duration of the holiday will narrow down destination options. You wouldn’t want a long flight for a short trip. Equally, some destinations need more time to explore.

3. Once you’ve chosen the type of holiday you’d like, decide on a budget for the entire trip. How much are you willing to spend? This will narrow down your destination options further.

4. Take into account overall holiday planning costs when choosing a destination. Some destinations may be cheap to fly to and stay in, but eating out and activities might be expensive. On the other hand, flights might be expensive for another destination but super cheap living costs and hotels will more than make up for the high flight prices.

5. You won’t be able to fly to all destinations from your local airport. Keep convenience in mind when choosing a destination and opt for flying from an airport that’s easier to get to.

6. Where possible, avoid multiple flights and layovers to get to your destination, especially if you have to change plane 2 or more times. It can cause a lot of headaches.

7. A key consideration for how to plan a holiday is short haul versus long haul. Long haul destinations can sometimes be a better deal than short haul due to low costs in your destination. For example, flights to Thailand are more expensive than flying within Europe. However, once you arrive at your destination, hotels, eating out and attractions are very cheap.

8. Safe choices aren’t bad choices. Love a particular place but feel like you should try somewhere new? There’s no harm in visiting a destination you really enjoyed. We personally love to book holidays to new places, but also visit destinations we’ve been to many times.

9. On the other hand, try to be open minded about your destination. Thinking of visiting somewhere completely different to your usual holiday spot? Chances are you’ll enjoy it. If not, you explored a new place and can return to your favourite next year.

10. See what’s on in destinations before you book. Festivals, events and other big occasions happen across the globe every month and visiting during one of these events can make your trip even better. For example, April is a great time to visit Seville, Spain for their Easter parade and celebrations. Songkran is an amazing event to experience in Thailand. April-May is the best time to visit Madeira for its world-renown flower festival.

11. Watch Youtube videos of destinations you’re interested in. Watching a video of a place gives you a much better idea of it compared to browsing website photos and reading about it.

Checking entry requirements, passport and visa information

12. Check the UK government travel advice website here for all you need to know about entry requirements for a particular destination. If you’re in the US, this website is the go-to for government travel advice guide.

13. Look out for visa information. Do you get a visa on arrival at your destination or do you need to apply in advance? How long does it take to be approved? Visas also have specific durations. If you’re planning a longer holiday, check that your visa covers the entirety of your trip.

14. Ensure that you have at least 6 months validity on your passport before travelling. Some destinations won’t let you enter the country with a passport that expires soon. We recommend renewing your passport if you have 12-months before it expires.

15. Double check to see if any vaccinations or other safety precautions are needed for your destination. Immunisations are recommended if visiting at-risk areas. Visit the websites we linked to above and speak to your doctor for vaccination advice.

16. Does your destination require you to be vaccinated against Covid? Verify Covid entry requirements if your destination has restrictions. Many countries are dropping restrictions altogether so this will become less apparent as time goes by.

Booking flights and accommodation

17. Book in advance to save money, especially if travelling during peak times. For summer holiday planning, November – December the year before, or January of the same year is a great time to book.

18. Great deals can also be found for last-minute bookings, especially when travelling outside of peak periods. We often find great last minute deals between October and February. It’s easier to find a last-minute deal if you’re flexible on dates and are able to travel within 1-2 weeks of booking.

19. If you’re going on a holiday with one destination and hotel, compare package holidays versus booking flights and accommodation separately to find the best price. Follow our step-by-step guide here to find the best prices.

20. Consider booking a package holiday for ease and extra cover if anything goes wrong.

21. For extra freedom and the chance to stay in multiple hotels and areas, book your flights and accommodation separately.

22. What facilities are essential for you on holiday? Are you a swimming pool lover? Maybe you like a spa? Are you looking for an all-inclusive experience? Keep this in mind when booking and filter your hotel choices to include must-have facilities. You’ll narrow down your accommodation choice quickly.

23. Not sure about booking Half Board, All-Inclusive or Self Catering? In our experience, you can decide on this when you arrive at the hotel. The hotel sometimes has a special offer for upgrading your package when you check-in.

24. When it comes to any holiday planning, always look at hotel reviews on Tripadvisor or Google Maps before booking. Aim for any hotel with a rating of 4.5 stars+. Anything 3.5 stars or less is more likely to give you a poor holiday experience.

25. Once you’ve decided on a destination, flights and/or a hotel, compare different dates to find the best prices. We recommend using a comparison website such as Trivago or TripAdvisor to compare hotel prices for different dates. Skyscanner is the go-to search engine for finding the best flight prices. Simply select ‘month view’ instead of an exact date.

26. Are you someone that often likes to speak to a travel agent when researching how to plan your holiday? Book your holiday online instead of visiting a travel agent store. It’s almost always cheaper.

27. Search for promo codes, discounts and offers for your chosen booking site before going through the checkout. Popular airlines, hotel booking sites and package holiday travel agents often have money-off deals listed on promo code websites. Simply Google ‘*insert website name* promo code’ and review the top 5 or so results.

28. Sign up for a rewards credit card such as AMEX British Airways Avios or Amex Platinum to claim travel points and cashback on holiday bookings. Search for ‘travel credit cards’ in your country to find the best offers.

29. Do you want to do a lot of sightseeing or be near the main attractions in your destination? Location is very important, especially for city breaks. Research hotels in central areas and you’ll be able to walk to most attractions. On the other hand, if you prefer a more remote, secluded location, look for the opposite. Location is very important!

30. Travel outside of popular holidays to save money. Valentines, Easter, bank holidays, Thanksgiving and Christmas/New Year are the most expensive times to travel. Other expensive times to travel are the entire months of July and August.

31. Email the hotel in advance if you’re celebrating a special occasion or just fancy your chances at a free upgrade. It’s not uncommon to get upgraded if you’re celebrating an anniversary, birthday, or another special event. At the least, you’ll probably get a free bottle of wine.

32. Consider paying the small extra cost for seat selection or extra leg-room seats on the plane. On the scale of your holiday costs, these are small fees that will help you have a comfortable start to your trip.

33. Some travel booking websites give you an extra discount for downloading and booking using their app. This can be as much as 10% off! This is a how to plan a holiday tip that’s often missed.

34. If possible, book a refundable hotel over non-refundable. If your plans change or you find a better deal, you can cancel the original booking without losing any money.

35. Look out for travel packages and hotels where you can pay later, either on the day or just before travel. This will give you longer to save money for your trip. Some package holiday booking sites offer a low deposit to secure your booking. The rest is then due 1-3 months before travel.

36. Do you prefer to book in-person at a travel agent store? If so, find a good deal online with the same travel company and ask them if they can price match it in-store.

37. Are you planning on a long stay (over 28 days)? Consider booking a long-stay apartment on Booking.com or Airbnb. It’s a lot cheaper than the hotel option and you’ll have your own facilities to make meals, plus a lot more relaxation space. Many accommodations offer big discounts for long stays.

38. If you’re arriving on an early flight, email the hotel in advance and ask if they can accommodate an early check-in. It never hurts to ask and there’ll be less waiting around on arrival.

Buying travel insurance

39. Always buy travel insurance as soon as you’ve booked your flights and accommodation. You’ll then have cover if anything changes and you need to cancel before your holiday. This is something that’s often missed when thinking of how to plan a holiday.

40. Do you go on a few or more holidays per year? Buying an annual insurance policy can save you money.

41. If visiting the USA or another country with high healthcare costs, be sure to buy a policy with high healthcare coverage value (5 million+).

42. Are you a UK or EU citizen travelling within Europe? Sign up for an International health card for free healthcare abroad.

43. Always be upfront to the insurance company if you have an underlying health condition. If you do and don’t declare it when buying a policy, you probably won’t be covered.

44. Compare the best travel insurance policies for your trip by using a comparison website such as Compare the Market .

45. Planning on doing an adventure activity, winter sports or going on a cruise? Make sure you declare this when buying your travel insurance policy. Check the policy wording to ensure that your activity is covered.

46. Travelling with a partner or your family? Consider a couple or group policy to save money compared to buying separate policies.

47. Is anyone in your group over 65? Be sure to set the correct date of birth when buying your policy. Insurance is usually a little more expensive for older age groups.

48. Get a policy with the lowest ‘compulsory excess’ charge you can find. Usually it’s only a few £/$ more to reduce the excess to a low amount. This is the amount you’ll pay in the event of a claim.

49. Do you travel long-term for over 30 days at a time? Consider long-term travel insurance or ‘backpacker’ cover. World Nomads is a top-rated provider for this type of insurance.

50. Buy a policy with ‘cancellation cover’ in the event that you might have to cancel your trip.

51. Check that your policy has ‘end supplier failure’ or ‘scheduled airline failure’ cover. This will protect you in the event your travel company goes bust.

Booking car hire

52. Always look at reviews for car hire companies in your destination before booking. Simply Google ‘car hire/rental in *insert destination*’, browsing the top-rated companies on Google Maps and reading reviews. The Tripadvisor travel forum is another great resource for finding reputable car hire.

53. In Europe, it’s often best to choose a local car hire company over a multi-national chain. Chain car hire is franchised and they almost always have poor reviews compare to local companies. In the US and Asia, well known brands (Sixt, Enterprise, etc) can be a good option. Always check the reviews, even if you recognise the brand. Not all locations of a multinational car hire company are up to the same standard.

54. Planning a holiday and want great car hire rates? Book online well in advance of arrival for the best prices, especially if travelling during busy periods.

55. Compare prices online. Look at both the official car hire company website for a quote, but also comparison sites such as Kayak or Holiday Autos. You can sometimes save money by booking through a third party.

56. Look for car hire discounts and promo codes for your chosen car hire company before booking. Simply Google ‘*insert car hire company name* promo code*’ and review the top 5 Google search results.

57. Check that full insurance is included with your car hire package. You always need insurance cover and it would be a bad decision to go without it. You’ll also avoid the hassle of being sold expensive insurance policies at the car pick-up desk.

58. Some car hire companies require an excess payment in the event of an accident, which can be as much as £/$1000. Whilst you can pay more to reduce or remove your excess liability, it’s almost always cheaper to buy a separate excess insurance policy online. Buy this insurance separate to your car hire to remove your excess liability. We recommend buying this through CarHireExcess.co.uk .

Getting to and from the airport

59. Make your ‘getting to the airport’ travel plans at least a week before so you feel organised and know what you’re doing.

60. Compare all airport transport options to find the most beneficial way to get there. Buses can be the cheapest, but if it takes hours, it can make your trip that little bit harder. Look at taxis, private transfers, Uber/Lyft, car parking, trains, buses and even seeing if a friend can drop you off.

61. If you’re planning on parking your car at the airport for the duration of your holiday, compare prices online on a comparison site such as Holiday Extras . They offer convenient on-airport options, but also off-airport cheaper parking. Book as far in advance as possible for the best prices. 2-3 months before you travel is ideal. Booking with the official airport you’re flying from is also a good option. Many airports offer discounts.

62. Unsure how to get to or from the airport in your destination? Rome 2 Rio is a great resource that shows journey times and costs for various methods of transport.

63. If you’re planning a package holiday, opt for the free coach transfer option to save money.

64. Plan to arrive at the airport at least 15-minutes before check in. This is usually 2 hours 15 minutes before your scheduled flight. That extra 15-minutes can help you skip the big queue of passengers that arrive to check in exactly 2 hours before.

65. Consider buying ‘skip-the-queue’ security fast pass / TSA approved tickets if you’re travelling during a busy time and the airport is expected to be busy. It’s often cheaper to buy them online in advance on the official airport website.

66. Buy plane and holiday snacks at the supermarket the day before you travel. Airport food is expensive and this can save you a lot of money. You’ll also have more choice.

67. Travelling during a busy period, have a long wait in the airport or want to indulge a little bit? Consider booking an airport lounge. Booking online in advance (as far in advance as possible) is often cheaper than paying on the day. You can also compare lounges, look at reviews and search for discounts and special offers.

Preparing to travel / packing

68. Pack as light as you can for easy unpacking and stress-free travel. If you don’t think you’ll wear an item, don’t pack it.

69. If you’re travelling with checked-in luggage, buy all toiletries such as sun cream, insect repellent, body lotion, etc, at home before you travel. You can compare prices between supermarkets and look online to find the best prices. Essential toiletries such as sun cream are almost always more expensive in your destination.

70. Don’t pack any electronic or fragile items in your checked-in suitcase. They should always go in your hand luggage.

71. Bring a USB cable and portable power bank with you. Some planes and airports have areas where you can charge your devices. Your handy power bank will keep you charged when charging facilities aren’t available.

72. Buy a set of compact travel luggage scales and weigh all luggage to check that it’s under the allocated weight. This will save you the hassle of re-packing at the airport. We personally use these luggage scales from Amazo n.

For more advice on packing for your holiday and what you bring along with you, check out our packing guide here .

Interested in some cool holiday gadgets? Read our Best Holiday Gadgets and Accessories guide .

Planning and booking attractions and tours

73. When planning your holiday, write a list of the top things you want to see in your destination and group them together to form itinerary days. Seeing multiple sites that are close to each other will save you travel time.

74. Some excellent resources to find out the best things to do in your destination include:

• Tripadvisor’s ‘Top things to do list’, which is ranked based on attraction reviews.
• Google ‘things to do in *insert destination*’ and read the top travel blogs links. We’re a little biased, but travel blogs are a great way to read about your destination from other travellers.
• Search Youtube for video guides.
• Ask friends and family who already been to your destination.

75. In addition to the attractions you want to visit, research the best way to get there. Can you walk there from your hotel? Maybe you need to catch a bus or hire a car? Some attractions can only be seen with a tour guide.

76. Take the hassle out of seeing your destination by booking an organised tour. You’ll cover multiple attractions in one day and everything is organised for you.

77. Save an ‘offline’ Google Maps for your destination and add pins/save all of the attractions you’d like to visit. This will give you a good idea of where they are in relation to each other and where you’re staying.

78. Consider booking some attractions online before arrival. Theme parks, water parks, popular museums and other sought-after attractions often have limited spaces. Booking in advance secures your space and you’ll sometimes save money versus paying on the day.

79. Check the reviews for tour operators, attractions and other tourist activities before you go. This will give you a good idea of the best companies to choose and whether an attraction is worth visiting. It’s particularly important when doing a big activity such as scuba diving, rock climbing and paragliding. You want a reputable company that has a good safety record. Checking reviews is as easy as doing a Google search for the company name and viewing their Google Maps reviews.

Budgeting for your holiday

80. When planning your holiday, always have a budget for flights and accommodation, but also for spending money whilst you’re abroad. Although it’s fun to not worry about spending and just enjoy your holiday, ensuring you don’t overspend will put you in a good position financially when you return. Any savings can be spent on another holiday!

81. Consider whether you’d like to use physical local currency or pay for everything on credit card. Sometimes this will depend on your destination; is it a cash-only area that doesn’t really accept card? Do your research before arriving. Some people find it easier to track spending with cash; others prefer card.

82. Sign up for a travel credit card such as the Halifax Clarity. This will give you the best exchange rates and they don’t charge you fees for spending abroad. A credit card also comes in handy when keeping payment on file for your hotel room expenses, or for a car hire deposit.

83. Research restaurants and attractions in your destination to find out how much things cost before you arrive. Noting down the costs of key attractions you want to visit and looking at restaurant menus will give you an idea of a daily budget.

84. Similar to the above, researching and noting down a good collection of top-rated, affordable restaurants has two benefits. 1. You’re more likely to have a good meal. 2. You won’t get a surprise bill after visiting an unknowingly expensive restaurant.

85. Plan a rough daily spending budget and try to loosely stick to it. Some days you might spend more, others less. This way, you’ll have an idea of the total holiday cost before you get home.

86. Look for discounts online for attractions you want to visit. Museums, theme parks and other set-admission attractions often have online discounts, promo codes and offers when booking in advance.

87. Research public transport options for your holiday. These are almost always cheaper than taxis and car hire. With the right research, you’ll be able to navigate local metros, buses and trains without knowing the language.

88. Visiting a destination where you phone data plan won’t work or will be too costly to use? Research a good SIM network in your destination. You’ll then know exactly where to get it and what SIM to choose when you arrive in your destination.

That brings us to the end of our guide on how to plan a holiday like a pro. We hope you found our holiday planning tips useful and can now use them to book your own adventure. If you have any questions about the ideas and advice we’ve given or have your own tips you’d like to share, be sure to leave a comment below. 😊

By Ricky MARSHALL

An adventurer at heart that loves anything outdoors. Beaches, mountains and amazing scenery is everything I love about travel! I also enjoy home comforts and need a nice place to relax and re-charge after every trip.

Comments (1)

My family and I are going on a trip to South Coast next month, so I need to find a holiday house for us to book for our stay. I’m thankful you told us to consider the facilities that are essential for our trip to help us narrow down our accommodation options quickly. I’ll be sure to do as you said once I’ve found holiday accommodations to consider.

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How to Plan Your Trip in 10 Easy Steps

I know some people can get overwhelmed by the idea of planning a trip by themselves. You feel like there’s so much to think about and so much to do!

You can be tempted to book an organized trip and then you have to follow a schedule you’re not always comfortable with, do activities you are not interested in, and talk to people you don’t know but have to deal with for all your trip.

Planning a trip is easier than you may think.

Organization is part of my day job and I’m here to give you the best tips I use to plan my dream trip.

1. Decide Where You Want to Go

Maybe you already know where you want to go, or maybe you need inspiration. Let me help you.

First, find the reason why you want to travel .

Do you want to escape from winter?

Do you want to discover a new culture?

Do you want to learn something new? (That last one is often my reason to travel.)

Maybe you need to choose a destination that fits your budget ?

Research the average cost per day for a destination to find one you can afford. Some places have an average cost as low as 30$ per day !

• How to Choose Your Travel Destinations
• How to Save Money to Travel

2. Check the Travel Advice and Advisories

Once you have chosen your destination, visit your government’s website to see the information on security, entry and exit requirements, health conditions , local laws and culture, natural disasters and climate, and how to find help when you are there.

For example, some places require to get a tourist visa and the delay to get it can be several weeks. You need to plan it in advance.

This is also where you’ll learn about the mandatory or recommended vaccinations .

After, it is your call to decide to travel there, or to choose another destination. Know that if your gouvernement doesn’t recommend to travel to a destination, your travel insurance might not cover you.

Find the Travel Advice and Advisories here:

• Travel Advice and Advisories for Canadians
• Travel Advice and Advisories for Americans

3. Book Your Flight

And this is where you all want to know how to get cheap flights , yeah?

The trick is to research, research, research. The more time you have to research, the more chance you have to find a good deal, but there is no magic formula.

People used to say that booking last-minute makes you save money, but I don’t find it to be true anymore. The only tips that really works each time are to travel off-season and to be flexible with your dates of departure and return.

Set an alarm on a few booking sites and you’ll be informed of the variation of prices. That will give you an idea of when to book.

Personally, I always found the cheapest flight on Skyscanner .

Here’s the easiest way to find cheap flights on Skyscanner:

• Download the app for Android  ou the app for iOS
• Search your departure city to Everywhere. You’ll see all the cheapest flights around the World!
• Or, choose your destination, but enter “Whole Month” and then “Cheapest Month” to see the best time to travel.
• Last option is to set and alarm to receive all the latest price.

When booking a flight, always make sure to read about luggage included in the price so you won’t have unpleasant surprise at the airport.

Be aware that, unless you pay an extra, you rarely can cancel or change a flight.

4. Take Care of Your Health

I rarely travel without going to a travel clinic prior to my departure.

Unless you travel to North America or Europe, you should visit a travel clinic before travelling  to get your vaccines, a general antibiotic, and an anti-malaria (if needed).

Also very important: take a travel insurance !

I know some people travel without it. It is never mandatory to get one, but I highly recommend it.

Having to pay for an hospitalization can cost a lot of money! Even more than you can imagine! In the United States, it can cost you up to 100,000 US$!! You don’t want to pay that.

I don’t want to advertise one insurance company in particular so I won’t link to any, but do your research and ask if you are covered with you credit card.

Quite often, your credit card will cover you for a few days if you book your flight using your card.

5. Research Your Destination

Now my favorite part begin: sketching the itinerary! Yay!

Personally, I use a mix of guide books and travel blogs to decide what I want to see. I like Lonely Planet and Ulysse (In French) particularly, but it is really up to you.

Read guidebooks and search on travel blogs and Pinterest.

Make a list of all the places you would like to see , even if you know that you don’t have time to see all of them. It’s a first draft so you need to have a general idea of what activities you want to do and where you want to go.

You can take a look at Trip Advisor to see what other travelers liked in a specific destination.

When Googling your destination, make sure to include “travel blog” to your research. For example: “California Travel Blog”, so you’ll have more chance to find bloggers and not just tour companies.

At this point, be creative and don’t limit yourself . Just list everything you like and take notes .

6. Pick Your Must-do

Pick the “non-negotiable” places and activities on your list. Choose what makes you excited, curious, enthusiastic .

Don’t necessarily pick the must-see attractions mention in guidebooks. Choose YOUR must-see . You don’t have to go to the Statue of Liberty in New York if you just don’t care about it. It is not because a place is the most touristic place in a town that YOU have to see it. Trust me on that.

Choose places that will make you feel alive .

7. Plan Your Itinerary

Plan your transportation  between your “must-see”. How long is it to go from a town to another? How long do you need to do this activities? How much time do you need to spend in this town to have enough time to see all your favorite places?

It can be a puzzle to understand public transportation in a foreign country, Rome2Rio and guidebooks will help you to figure it out.

Will you want to travel by train, by bus or by car?

Renting a car gives you more flexibility and can be cheaper than other transport if you’re travelling with friends or family. Search on Discover Car Hire to find the best options. This website compares different suppliers in more than 150 countries to help you find the best price.

Now, it’s also time to evaluate if your itinerary is realistic.

Don’t plan too much things and leave time for creativity or unexpected situations . If needed, go back to your list and cut some activities.

On the other side, you have plenty of time? Great! You can refer to your list and add some more activities you have listed.

8.  Book Your Accommodation (or not)

Personally, when I plan my trip, I like to book my accommodation for the first night, because I don’t like to worry about it after a long flight… But I know a lot of backpackers who find their accommodation once they arrive at destination. It is up to you.

If you don’t want to book your accommodation in advance, just be sure to check if there’s a special event in the town where you’re going .

We almost got into trouble in Portugal, last year, when we arrived during a big music festival without knowing. All the hostels and cheap rooms were full and we had to pay more than our budget for our room.

The first place I look is always Airbnb. I like to meet locals, feel home,… and pay less! Use my code to get an extra discount the first time you book with Airbnb.

Not familiar with Airbnb? Take a look at my Beginner’s Guide to Airbnb .

You can also use hospitality exchange , such as Couchsurfing , or hostels, for cheap accommodation.

• How to Find Cheap accommodation
• Travel Tips: How to Find Cheap accommodation

9. Book Your Activities (or not)

You generally don’t have to buy your tickets in advance, but sometimes, you can have a discount if you do. It is always a good idea to visit the website.

Another good idea is to visit the website of the Tourism Board and see if they offer a city pass  including activities you already want to do. It can be a good way to save money .

If you plan on visiting a big city in the USA, take a look at CityPASS . They offer special bundles for the most popular activities and you can save 40%.

Finally, just make sure to check with the very popular attraction if you need to book in advance to make sure you have a spot. I’m thinking about Alcatraz if you go to San Francisco, as an example. You need to book several weeks in advance!

My place of choice to find interesting guided tours and skip-the-line ticket is Get Your Guide . You can find absolutely everything on that website.

10. Pack Your Bag

Oh my…. I don’t even know where to start with this one! I guess I will have to write a whole post about it. Ahaha!

General advice could be:

• No more then 3 pairs of shoes!  – One pair of sandals, one pair of casual shoes, one pair of hiking boots. (Of course, depending of your travel plan…)
• You need less than what you think. – Remove one kit from your bag.
• Think “Layers”. – Even if you go to a warm country.

Take a look at this to help you pack your bag:

• Her Packing List
• Interactive Packing List
• A Dangerous Business – In My Backpack

What are your best tips to plan a perfect trip?

This post contains affiliate links, meaning I may earn a commission if you make a reservation, at no extra cost to you.  I only recommend products I use and love myself.  Thank you for your support!

This post is written in partnership with Discover Car Hire.

Annie Anywhere

Annie est rédactrice et chargée de projets. Elle adore le Street Art, le café, le wifi et les endroits qui sortent de l'ordinaire. Elle aime aussi faire connaissance, alors n'hésitez pas à cliquer sur les icônes plus bas pour prendre contact!

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30 vacation ideas for every type of traveler.

Here's the inspiration you need to book your next vacation.

(Courtesy of Rocky Mountaineer) |

These exciting vacation ideas will have you packing your bags in no time.

(Getty Images) |

Sip, cook and dine your way through Europe on a culinary tour

Attend the New Orleans Jazz & Heritage Festival

Chase the northern lights in Iceland

Raft down the Colorado River in the Grand Canyon

(Courtesy of Adventures by Disney) |

A Galápagos expedition with Adventures by Disney

(Courtesy of Marriott International) |

A golf and sporting getaway in Georgia

Sip wine in Arizona's Verde Valley

An adults-only getaway to Key West, Florida

Fly-fishing in Wyoming

Family fun in Myrtle Beach, South Carolina

(Courtesy of Azamara) |

Sail on a country-intensive voyage with Azamara

(Courtesy of Beaches Turks & Caicos) |

Escape to an all-inclusive resort in Turks & Caicos

Take a bucket list trip to French Polynesia

Explore New Zealand's North Island

Mountaintop glamping in Asheville, North Carolina

Cross-country skiing in Glacier National Park

Visit London during the coronation

(Courtesy of Royal Caribbean International) |

Sail to the Caribbean on the world's largest cruise ship

Wellness retreat in St. Lucia

Theme park thrills at Ohio's Cedar Point

Girls weekend in Manhattan

(Courtesy of Pacuare Lodge) |

Eco-friendly resort in Costa Rica

(Tim Aylen | Courtesy of Celebrity Cruises)

Take a music-themed cruise on Celebrity Cruises

Reserve accommodations at a new luxury resort in the Riviera Maya

Acadia National Park and Ullikana Inn in Maine

Catch the annular solar eclipse

Ghost tours and Southern charm in Savannah, Georgia

(Courtesy of C Lazy U Ranch) |

Head west for a dude ranch vacation

(Alyssa Rosenheck | Courtesy of The Hermitage Hotel)

Spend a weekend dining out in Music City

See the Canadian Rockies by rail

You might also be interested in:

• Vacation Packing List
• The Most Romantic Weekend Getaways in the U.S.
• The Most Famous Landmarks in the World
• The Most Beautiful Landscapes
• The Best Travel Insurance for Seniors and Retirees

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