field trip donation request letter

School Trip Donation Letter Template

Candy bars. Wrapping paper. Sub sandwiches.

Sometimes you are fed up with selling them. Sometimes you are sick of buying them.

Many would prefer to make a straight donation to your student’s school trip instead of purchasing a  fundraising item. For those friends and family, it is helpful to craft a donation letter asking for their support. Share this letter at the beginning of the school year, before a birthday, and before other gift giving holidays. The gift of travel is a fantastic present to receive.

Personal Donation Letter Template

This year my school is taking an educational trip to <INSERT DESTINATION CITY HERE>. I am so excited to travel with my friends and classmates from <INSERT SCHOOL NAME HERE> and see the amazing sights that <INSERT DESTINATION CITY HERE> has to offer. Here are some of the places I am most excited to experience:

• <INSERT ITINERARY ITEM #1 HERE>
• <INSERT ITINERARY ITEM #2 HERE>
• <INSERT ITINERARY ITEM #3 HERE>
• <INSERT ITINERARY ITEM #4 HERE>
• <INSERT ITINERARY ITEM #5 HERE>

I know that I am going to learn so much during this trip! To attend, I need to meet certain academic and behavioral requirements outlined by my school. I also need to raise <INSERT PRICE OF TRIP HERE>. Would you please help me reach this goal by sponsoring my trip? All contributions are appreciated and bring me closer to <ENTER DESTINATION CITY HERE>.   Please send your contribution to:

<INSERT STUDENT/PARENT NAME>

<INSERT MAILING ADDRESS>

<INSERT CITY/STATE/ZIP CODE>

Thank you, in advance, for your support. If you have any questions about the trip or your contribution, please call <ENTER HOME PHONE NUMBER HERE>.

<NAME OF STUDENT>

Related Articles:

• Chaperone Trip Information Letter Template
• School Trip Chaperone Recruitment Letter Email Template

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• Sample Request Letter For Educational Field Trip

Educational field trips play a crucial role in providing students with hands-on learning experiences and expanding their understanding of the subjects they study in the classroom. To facilitate the process of requesting permission for such enriching trips, we have prepared four templates for writing formal request letters addressed to school principals, college/university deans, or department heads. These templates are designed to cater to different educational levels, including primary schools, middle schools, high schools, and colleges/universities.Each template outlines the purpose and significance of the proposed field trip, highlights its alignment with the curriculum, and assures the recipient that all necessary safety measures have been taken into consideration. Moreover, the templates express gratitude for considering the request and emphasize the value of these educational experiences in broadening students' horizons and fostering their enthusiasm for learning.It is essential to personalize these templates by including specific details such as the name of the destination, the proposed dates, and the anticipated duration of the trip. Furthermore, be sure to customize the content according to the educational institution and the level of the students involved. By utilizing these templates as a starting point, you can effectively communicate your request, showcase the educational benefits of the proposed field trip, and seek approval to offer a memorable and rewarding learning experience to your students.

Template Request Letter for Educational Field Trip - Primary School

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Principal's Name] [School Name] [School Address] [City, State, ZIP]

Dear [Principal's Name],

I hope this letter finds you in good health. I am writing to request permission for an educational field trip for the students of [Grade/Class] at [School Name]. The purpose of this trip is to enhance our students' learning experiences by providing them with a hands-on educational opportunity outside the classroom.

We have carefully selected [destination], which aligns with the curriculum and offers enriching activities that complement our current lesson plans. The field trip is scheduled for [proposed date(s)], and we anticipate that it will last approximately [duration of the trip].

We assure you that all necessary safety measures and arrangements have been taken into consideration. The trip will be supervised by our experienced teachers and staff members to ensure the security and well-being of our students.

We kindly request your approval for this educational field trip, and we would be grateful for your support in making this valuable learning experience possible for our students. Your endorsement will allow us to proceed with the necessary preparations and logistics.

Thank you for considering our request. We look forward to your positive response and the opportunity to provide our students with an unforgettable educational journey.

[Your Name] [Your Designation] [School Name] [Contact Information]

Template Request Letter for Educational Field Trip - Middle School

Greetings! I am writing on behalf of the [Grade/Class] students of [School Name] to seek your approval for an educational field trip to [destination]. We believe that this trip will significantly enhance our students' understanding of the subjects they are currently studying.

The field trip is scheduled for [proposed date(s)] and will last for approximately [duration of the trip]. During the trip, our students will have the opportunity to engage in hands-on learning experiences related to [specific subjects/curriculum areas]. The activities planned at [destination] will complement and reinforce the concepts taught in the classroom.

As teachers, we have designed an itinerary that ensures a balanced blend of education and recreation. Safety is our top priority, and we will have a team of experienced teachers and staff members to supervise and guide the students throughout the trip.

We kindly request your permission and support to organize this educational field trip. We are confident that this experience will leave a lasting impact on our students and ignite their passion for learning.

Thank you for considering our proposal. We eagerly await your positive response and the opportunity to provide our students with an invaluable learning experience beyond the walls of the classroom.

Template Request Letter for Educational Field Trip - High School

I hope this letter finds you well. On behalf of the [Grade/Class] students of [School Name], I am writing to request your approval for an educational field trip to [destination]. This field trip is an integral part of our curriculum and will provide our students with a unique learning opportunity.

The proposed dates for the trip are [proposed date(s)], and we anticipate that the duration will be approximately [duration of the trip]. The trip has been carefully designed to align with the subjects being studied and to expose our students to real-world applications of the knowledge they have acquired in the classroom.

At [destination], our students will have the chance to engage in hands-on activities and workshops that will broaden their understanding of [specific subjects/curriculum areas]. Additionally, the trip will also promote team-building, cultural awareness, and personal development among the participants.

The safety and security of our students are of utmost importance. We have made all the necessary arrangements and will have a team of dedicated teachers and staff members accompanying the students throughout the trip.

We kindly request your support and permission to proceed with this educational field trip. Your endorsement will greatly contribute to the success of this experience, allowing our students to gain valuable insights and experiences beyond traditional classroom learning.

Thank you for your time and consideration. We eagerly await your positive response and the chance to provide our students with an enriching and memorable educational journey.

Template Request Letter for Educational Field Trip - College/University

[Dean/Head of Department's Name] [College/University Name] [College/University Address] [City, State, ZIP]

Dear [Dean/Head of Department's Name],

I hope this letter finds you in good health and high spirits. As part of the [Department/Program] at [College/University Name], we are excited to propose an educational field trip for our students to [destination]. We believe that this trip will be an invaluable addition to their academic journey.

The field trip is tentatively scheduled for [proposed date(s)] and is expected to last for approximately [duration of the trip]. It will offer our students a unique opportunity to explore and learn about [specific subject/curriculum area] in a practical and immersive setting.

We have meticulously planned an itinerary that includes visits to key educational sites, interactions with industry experts, and engagement in hands-on activities related to their field of study. This experiential learning opportunity aligns with our commitment to providing a holistic education to our students.

The safety and welfare of our students are paramount. We have taken all necessary precautions and will have a team of experienced faculty members accompanying the students throughout the trip.

We kindly request your endorsement and support for this educational field trip. Your approval will enable us to proceed with the necessary arrangements and ensure a successful and enlightening experience for our students.

Thank you for your attention to this matter. We eagerly await your positive response and the chance to provide our students with an enriching educational journey.

[Your Name] [Your Designation] [College/University Name] [Contact Information]

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17 Free Donation Letter Templates for Schools

One important job for many school staff members is writing donation letters for schools. Schools today have varying levels of resources, but the needs of students and teachers continue to grow. The equipment schools need to provide the best educational opportunities gets more complex every year, but at the same time, some schools struggle to provide basic supplies to students and teachers. Almost every school will need help from donors at some point.

This guide shows you how to write a donation request letter for a school. While there is a basic approach and structure to these letters, we also offer a variety of donation letter templates for schools that you can use for a wide range of situations, from general donations of support for fundraisers, school events and collections for school supplies and food. 

Table of Contents 

How to Write a Donation Request Letter for a School

• What to Include in a Donation Letter for School: The Basics 
• How to Structure Your Donation Letter  
• Make Your Letter Asking for Donations for Your School Friendly and Personal  

Tell a Story and Include the Reader  

• Get Specific  
• Invite Them to Upcoming Events  
• Finish With a Clear Call to Action and Your Name  

Who Should You Send School Donation Letters To? 

What is the best way to send donation request letters .

Free Donation Letter Templates for Schools  

General Donation Request Letters

• Donation Request Letters for School Supplies
• Donation Request Letters for School Fundraiser
• Donation Request Letters for School Events
• Donation Request Letters for Food
• Donation Request Letters for Sporting Events
• Donation Thank You Letters  

School Fundraising Software  

Get All of Vanco's Free Fundraising Letters for School

There are many different projects and causes that might be good reasons to send donation letters for schools. But how do you get started?

This section explains how to write a school donation request letter, with a few helpful tips on what to include in your letter and how to set it up, the information and language to use and who to send your letters to and how. Keep reading for a quick guide to writing effective and engaging school donation request letters. 

What to Include in a Donation Letter for School: The Basics  

Each year in the U.S., charitable giving to schools and universities totals more than $49 billion ! So, if you are looking for support for a project, sending fundraising letters could make a huge difference. 

That said, it is important to word your letter carefully to grab the reader's attention. 

When putting together a donation letter template for schools, there are plenty of things you need to include. Your donation letter for school should always feature: 

• Your name and position at the school
• The name of the person you are writing to
• Details of how to make school donations
• Your contact information
• Information about upcoming fundraising events
• How much money you are looking to raise
• How the money will be used 

While there is a lot of information to include, try to keep your letter to one page maximum. This will help to keep the attention of your reader, so they are more likely to donate. 

How to Structure Your Donation Letter 

Structuring your letter properly will help you keep it concise and ensure that you don't miss any vital information. A good structure for your donation letter template for school is: 

• Your mission for the school
• The current project you are working on
• Your fundraising goals and information on how you are approaching fundraising
• Your donation request and ways to donate
• A thank you and a closing 

This will make it easy for your readers to find exactly what they need to know in your letter. 

Make Your Letter Friendly and Personal 

The more personal your letter is, the more engaging it will be. Make sure you identify yourself right away and describe your personal passion for the fundraising project. 

Addressing your reader by name can also help to grab their attention. In fact, studies show that people are 26% more likely to open and read mail that is addressed to them specifically. 

Setting up software to add people's names to your donation letter template for school can take a little while; however, it will pay off in the long run. 

For people to donate to your fundraiser, they need to feel connected to your cause. Because of this, your donation letter for school should tell a story. 

This might include details about your school's outreach and impact over the years or the journeys that its alumni are on. If you are writing to someone who has donated or supported the school previously, mention this in your letter. 

Thanking them and talking about your shared passion for bettering the lives of students includes readers in the narrative. The closer they feel to your school fundraising project , the more likely they will be to support it. 

Get Specific 

When it comes to financial donations, people want to know exactly where their money is going. Be specific in your letter to show people you have really thought ahead. 

Include details of your goals and how much they will cost. This shows potential donors that you've done the math for your project. 

Talking about the difference that a single donation can make really encourages people to reach into their pockets. For example, you could create a list of donation amounts and what they can achieve, like this: 

• $20 will pay for x 
• $50 will pay for x 
• $100 will pay for x 

It can also help to include details of how you will use any excess donations if you surpass your fundraising goals. This will make people feel like their money is in good hands. 

Invite Them to Upcoming Events 

If you are hosting any fundraising events , be sure to invite people to them. 

This increases support for your events and helps you raise more money. It also makes potential donors feel more involved in your fundraising activity and gives them a chance to offer practical and financial support. 

Finish With a Clear Call to Action and Your Name 

Finish your donation letter for school with a call to action and clear details on how to donate. 

It is a good idea to offer donors a few different ways to donate (e.g., via your online school store , bank transfer or check). This makes your fundraising accessible to everyone. 

Sign off by thanking the reader for taking the time to read your fundraising letter and considering your cause. Let them know who to contact if they have any questions or want to support the school another way. 

This will make it easy for people to reach out and improves transparency in the donation process. 

Before you send school donation request letters, it is a good idea to build up a database of people to contact. Ideally, these should be people who are already familiar with your school. 

For example, previous donors should always be on the list. If you are contacting someone who has donated in the past, make sure to thank them for their past support. 

Alumni are also great people to reach out to for donations, as they will have a personal connection to your school. 

You can send school donation request letters by email or by direct mail. There are pros and cons to each of these. That said, there's nothing to stop you from covering your bases and making the most of both methods. 

Direct mail is more expensive, but it's also more personal. This can appeal more to some potential donors and show that you've invested time in your fundraising campaign. It also ensures that your request doesn't get lost in someone's junk email box. 

In comparison, sending emails is quick, easy and free. You can reach a lot of people in a single click, no matter where they are around the world. 

No matter how you send a donation letter for school, be sure to keep a record of any responses you get. For example, you should note people who donate and anyone who asks you to remove them from the database. This will help you keep track of who to send thank you letters to. 

17 Free Donation Letter Templates for Schools  

  Is your school struggling to raise funds for educational supplies and programs? Many schools rely on donations from individuals and businesses for help in a country where state and local funding amounts to just 3.76% of the funding needed to operate efficiently. 

School donations are a great way to offset those costs. However, writing a school donation request letter can be tricky. 

Crafting the perfect narrative to persuade potential donors of your cause is key in persuading them to contribute their hard-earned money. That’s why we've put together this amazing resource of 17 free templates for all kinds of donation letters for schools to help make it easier.

With our easy-to-use templates, your school can create an engaging school donation request letter with just a few clicks that excite potential donors about your mission and get them ready to open up their pocketbooks. 

Writing a donation request letter is quite simple if your fundraiser or event isn't for a specific project. In this case, you can keep your letter vague and follow the tips above. Here are three options for donation letter templates for school you can use for general purposes. 

1. Invest in the Community 

Dear [DONOR NAME], 

Are you looking for a way to give back to the community and invest in the next generation? If so, we have the perfect opportunity for you! 

Our school is looking for donations of all kinds: monetary, goods and services. Every donation helps us reach our goal of providing fun and educational experiences to our students. All donations are appreciated and all donors will be recognized on our website and social media accounts. 

We appreciate your time and consideration, as together, we can make a difference in the lives of many students. Click here [PAYMENT URL] to make a secure donation online. Or, you can drop donations off with [STAFF MEMBER NAME] in our front office on school days from 9 a.m. to 5 p.m. 

Thank you in advance for your support. The [SCHOOL NAME] community commends you. 

2. Generosity 

We hope this letter finds you well. We are writing because [SCHOOL NAME] needs your help and generosity. We need donations to support our students. Your donation would go toward purchasing items for our classrooms, library resources, sports equipment, supplies for after-school programs and more. 

Your donation will help us create a learning environment where our students can thrive and reach their full potential. We understand the commitment this donation requires. However, every donation is an investment in the future of students and education at our school. 

Your donation is greatly appreciated and, don't forget, tax deductible. 

Please don't hesitate to reach out if you have any questions regarding this donation request! You can easily make online donations at this link [URL] or drop off cash donations with the PTA president, [NAME], who will collect donations in the library every Monday, Wednesday and Friday from [TIME] to [TIME]. 

Thank you for being part of our team here at [SCHOOL NAME].

3. General Corporate Request 

Dear [BUSINESS OWNER NAME], 

[SCHOOL NAME] is reaching out for your help! 

We are in the process of organizing our upcoming fundraiser and we need your support. Your donations would be greatly appreciated and will go a long way in helping our school achieve our goal of [EXPLAIN GOAL]. With the money generously provided by you and other members of our community, we will be able to achieve the following: 

• [BENEFIT/PROGRAM] 

Any amount that you can donate will make an impact, no matter how large or small. Donations such as money, products and services are all useful to our cause. With your help, our students can look forward to having more resources while pursuing their dreams. 

To make an online payment , please visit this link [URL]. All businesses that donate online will receive a spot on the Partners & Sponsors page of our website. We have [NUMBER] parents and staff members who frequently visit this page, ensuring your business will appear in front of many members of our local community. 

If you would prefer to donate services or products, please reach out to [NAME] at [EMAIL ADDRESS]. 

Again, thank you for your presence in our community and for considering making a donation to [SCHOOL NAME]. All of our young [MASCOT]s appreciate you! 

Donation Request Letters for School Supplies 

29% of parents are unable to afford school supplies for their children. This is an unfortunate reality of the world we live in and we don't believe that teachers should have to cover those costs. However, having access to good school supplies is integral for students' success. 

More importantly, having school supplies they enjoy using is paramount in ensuring students can be creative and focus comfortably while learning. If you're unsure how to ask for these supplies, here are three examples of great donation letters for school supplies.

4. Student Success 

Dear [NAME], 

Education is the foundation of many opportunities, and our school recognizes this by providing quality education to disadvantaged children. But we need school supplies to help our students succeed. 

We are writing this donation request letter to find individuals and organizations who are willing to provide supplies for our school. Any school supplies you can provide, such as markers, erasers, pencils or crayons, would be greatly appreciated! 

Our school's mission is to ensure that all our students have the tools they need to succeed, and your donation will make a positive difference in their lives for years to come. Thank you in advance for considering our request. Please get in touch with your child's teacher if you have questions about what kind of school supplies we're currently accepting. 

If you would prefer to make a cash donation so our PTA can purchase the supplies we need, please visit the [SCHOOL NAME] online payment portal and click the DONATE button. We will accept online donations until [END DATE] so our PTA team can purchase the supplies and distribute them to students in need.

5. School Supplies by Grade 

Greetings! We hope your child is enjoying the school year. As you know, our school is committed to helping students succeed, and we need your help to provide the necessary tools for their success. That's why we're reaching out to ask for donations of school supplies. 

To help organize this fundraiser, we are segmenting donations by grade. For example, if your child is in third grade, please find the corresponding school supply request below. You can give your donations to your child's homeroom teacher until [DATE]. 

• Kindergarten: [SCHOOL SUPPLY]
• First Grade: [SCHOOL SUPPLY]
• Second Grade: [SCHOOL SUPPLY]
• Third Grade: [SCHOOL SUPPLY]
• Fourth Grade: [SCHOOL SUPPLY]
• Fifth Grade: [SCHOOL SUPPLY] 

Your donation can brighten the classroom experience for our students. Your generosity will make a huge difference in the lives of our students, and we really appreciate your assistance. If you have other school supplies you'd like to donate, we are accepting miscellaneous donations in the library every day from [TIME] to [TIME]. 

Thank you for considering this request. Please get in touch with your child's homeroom teacher if you have any questions or concerns.

6. School Supply Contest 

Dear [SCHOOL NAME] parents, 

It's school supply season and our student body needs your help. We are currently looking for donations of school supplies such as pencils, paper, erasers, notebooks, folders or anything else that can help support our students in their studies. We are turning this into a contest to make things interesting and encourage student and parent participation. 

Here's how it works: 

• Each school supply has a point value (listed below). 
• The class with the most points by [DATE] will win a movie party with pizza and games. 
• Parents are invited to attend this party with their children! 

The value of each school supply is as follows: 

• Pens and pencils (1 point each) 
• Markers (2 points each) 
• Folders (1 point each) 
• Notebooks and binders (3 points each)
• Scissors (4 points each) 

Your small contributions will profoundly affect our students’ lives, so please don't hesitate to lend a helping hand. Any donation is appreciated, and no amount is too small. Thank you for your generous donations and caring heart. 

Please don't hesitate to reach out to [EMAIL ADDRESS] or your child's homeroom teacher with questions about school supplies needed or the rules of our contest. Together, we can build a stronger [SCHOOL NAME] community. 

Donation Request Letters for School Fundraisers  

Whether online or in person, hosting a school fundraiser is a fantastic way to raise money for everything from new computers to after-school programs. These events are typically easier to raise money for as they have a set theme and purpose. Still, if you're unsure what kind of donation request letter for school fundraiser to write, here are three samples.

7. After-School Program 

Dear [BUSINESS NAME], 

Have you heard about our new after-school coding program at [SCHOOL NAME]? Our computer teachers are working hard to equip the next generation of tech experts with the skills and knowledge they need to advance innovation in their communities. To do this, we need to raise money for the following: 

• [EXPLAIN NEED] 
• [EXPLAIN NEED]

As you likely know, we rely on donations to provide our learners with all the necessary tools, resources and guidance they need to achieve greatness. Instead of asking for donations this year, we will host a code-a-thon on [DATE]. 

We are calling on businesses in our community to sponsor this event, with three different levels of sponsorship available: 

• Level 1: [EXPLAIN] 
• Level 2: [EXPLAIN]
• Level 3: [EXPLAIN] 

As a sponsor of the [SCHOOL NAME] code-a-thon, your name will appear on all promotional materials, and parents will receive an email and flyer about your contribution to our school community. 

You would be helping bring a valuable after-school program to these driven students and supporting them as they strive to achieve individual goals through technology. Please join us in our mission today to make this after-school coding program a success! 

For more information, please visit this link [URL] or email [CONTACT NAME] with questions. If you are interested in becoming a sponsor, you can sign up here [URL].

8. Online Fundraiser 

Dear [PARENT NAME], 

Get ready to feel some school spirit! We have received a lot of requests for new spirit wear for the [YEAR] school year. Your requests have been heard, and we're almost ready to launch our online spirit wear store. 

All proceeds of sales between [START DATE] and [END DATE] will go toward our [FUNDRAISER NAME] to raise money for the following: 

• [BENEFIT/PROGRAM]

As an incentive for participating in this fundraiser, all items in our online spirit wear store will offer a 15% discount during the time period mentioned above. There is no maximum limit to what you can purchase, so be sure to stock up on your spirit wear for the whole year (and for the whole family)! 

Click this link [URL] to view the store when it goes live on [START DATE] and make your purchases online . Feel free to share the link with family, friends and coworkers. Anybody purchasing items from [START DATE] to [END DATE] will receive the same 15% discount.

9. Corporate Donation 

Dear [BUSINESS OWNER'S NAME], 

My name is [NAME], and I represent [SCHOOL NAME]. On behalf of the entire school, I would like to cordially invite your business to become part of our upcoming fundraiser. Our annual [NAME OF FUNDRAISER] fundraiser helps support various aspects of our children's daily learning. It allows us to fund the following: 

But most importantly, it gives the children a chance to get the education they need to succeed. Your donation of any size would be greatly appreciated and help us make our students’ dreams a reality. We truly value the support of our local businesses, so thank you for considering this request. 

As a token of our appreciation, we will include the logos of any business that donates $100 or more in our school directory that will be published on [DATE]. This directory is sent to every parent in our community, ensuring your business will be in front of many of your potential customers. 

If you have any questions or want to partner with our school in other ways, please reach out to [CONTACT NAME]. If you're ready to participate in the fundraiser, please visit this link [URL]. 

Donation Request Letters for School Events 

Hosting events at school is a great way to foster a sense of community and help children learn critical social skills . However, these events can be expensive. That's why it's great to get creative when asking for donations. Remember that you don't always have to ask for monetary donations; sometimes, asking for supplies or volunteers is great too. Check out these three donation letter templates for schools.

10. School Dance 

Our school is pleased to invite you to participate in an experience of a lifetime — our [THEME] school dance! School dances celebrate student life by promenading on the floor with friends and classmates. That's why we humbly request your help in making this school event a success by donating funds that will go toward event expenses . 

We need three types of donations: 

• Cash: Donations will fund decorations, food and other supplies for the dance. This includes hiring entertainment, decorating the gym and paying for all of the refreshments throughout the event. 
• Time: Simply put, we need volunteers! If you can't donate cash, please consider donating your time. We are looking for [NUMBER] adult volunteers to help decorate, monitor and clean up.
• Services: Finally, we are looking for service providers or local businesses willing to donate their time, services or products. If you know a local child-friendly DJ, cake shop or decorating business willing to donate to this dance, please get in touch. 

Please visit this link [URL] to make cash donations or contact [EMAIL ADDRESS] to sign up as a volunteer or vendor. Thank you for taking the time out of your busy schedule, and we look forward to seeing you at the school dance !

11. Event Sponsorship 

My name is [NAME], and I am [POSITION] at [SCHOOL NAME]. We are hosting an event on [DATE], and I am reaching out to see if you would be interested in being an event sponsor. 

As an event sponsor, your business will receive: 

• Extensive publicity and recognition throughout the event 
• An ad banner on our online school store (we can link to your business website if you have one) 
• A half-page ad in our annual school directory 

What do you have to do to receive all of those benefits? A donation of at least $[AMOUNT]. 

If you cannot become a sponsor but would like to donate to the event in other ways, please contact [EMAIL ADDRESS] to chat about other ways to help support the [SCHOOL NAME] community. We truly appreciate anything you can do and look forward to hearing from you soon!

12. Teacher Appreciation Week 

Dear parents of the [SCHOOL NAME] community, 

Teacher Appreciation Week is almost upon us! We want to celebrate the amazing work of our teachers and show them how much we appreciate all that they do for us. That's why we're planning the following themed days for the week of [DATE] to [DATE]. The schedule is as follows: 

• Monday: [THEME]
• Tuesday: [THEME]
• Wednesday: [THEME]
• Thursday: [THEME]
• Friday: [THEME] 

To make Teacher Appreciation Week even more special, we are asking families to join in by making donations of $[AMOUNT] each. These donations will allow us to purchase decorations for each themed day and purchase a gift basket for each of our hard-working teachers. 

To submit your donation, please visit this link [URL] and make your payment online. If you prefer to make a cash donation, please send it with your child in the envelope they received last week. They will need to drop it off in the library in the bright [COLOR] box next to the entrance. 

Every contribution, no matter how big or small, will help us recognize our teachers and make Teacher Appreciation Week an occasion to remember. We truly hope you can be a part of this special celebration and advance the mission of our school. 

Donation Request Letters for Food  

School food drives collect donations of nonperishable items and cash and strengthen the school community by encouraging collaboration and creativity, such as coming up with innovative ways to raise money. If you've never written a donation letter for a school food drive, here are two donation letter templates for schools to do just that.

13. Nonperishable Items 

With the holidays approaching, we hope to make a difference in our community by participating in a district-wide food drive. By donating nonperishable items such as canned vegetables, peanut butter and boxed macaroni and cheese, we can make a big impact! 

These nonperishable goods will benefit struggling families and those most affected by the increased prices of staple food items. We believe that with the help of everyone in our school community, we can show our support for those most in need. 

Starting on [DATE], every classroom will be equipped with a box where you or your child can place donated nonperishable food items. If you have questions, please contact your child's homeroom teacher. Your generosity is greatly appreciated! Thank you for your support.

14. Food Drive Contest 

If you haven't heard yet, we're turning our annual food drive into a contest this year! We are requesting the same nonperishable items as always, including: 

• Canned vegetables
• Canned fruits
• Canned tuna
• Peanut butter
• Coffee 

Here's how the contest works: From [START DATE] to [END DATE], we request that each class provide 60 nonperishable food items. Classes that meet the minimum requirement of 60 will get to participate in a movie party on [DATE]. If every class in our school reaches the minimum requirement, we will host a mini [EVENT] for everybody. 

The best part? You or your child can donate to any class they wish, which means you can help other classes meet their minimum of 60 food items. 

Your contribution can make a big difference in supporting vulnerable people in our community. You can drop off donations to your child's homeroom teacher and view class progress on our school website here [INSERT URL]. 

Donation Request Letters for Sporting Events 

Sporting events can be a great way to promote and encourage a healthy lifestyle among students at school. They also teach important life lessons for young people such as hard work and team spirit. 

Being part of sporting events can also foster camaraderie between students, allowing them to form relationships with classmates that they might otherwise miss. However, not all school districts offer generous funding for sporting events or sports clubs. 

If that's the case in your school district, ask for help with this donation request letter for school events and sporting clubs.

15. Sporting Event 

We are excited to share that school sports are on the rise! To keep this momentum going, we are fundraising for an upcoming event for [SPORTS CLUB]. The rock-star students in this club have [MENTION ACHIEVEMENTS], and we couldn't be prouder of them. However, we need your help getting them to the finish line. 

On [DATE], they will compete in the [EVENT NAME], and we need help raising $[AMOUNT] for the following: 

Your donations will go toward creating a well-organized and successful event while giving our young athletes an unforgettable experience. Please join us in making school sports at [SCHOOL NAME] even better by supporting our cause with a generous donation today. You can drop off cash donations in the front office until [END DATE] or make online donations here [URL]. 

Thank you in advance for your generosity. Go [MASCOT NAME]s! 

Donation Thank You Letters 

Sending thank you letters to those who donate to your school is incredibly important. When people donate their hard-earned money and time, it’s crucial that they feel appreciated. Whether they are for large or small sums, thank you letters are one of the best ways to show that you value someone's contribution. 

Thank you letters show how much effort donors put into their contributions and reflect on how they are being used and what impact they will have on the school. Because these thank you letters differ from school donation request letters, here are a couple of sample thank you letters for donations to school.

16. Generic Thank You 

On behalf of our entire school, thank you for investing in the education of our students. Your generous donation has gone a long way to helping us continue to provide outstanding learning opportunities for the students and staff at our school. We truly appreciate your ongoing commitment and dedication to ensuring the success of all members of our school community. 

Your contribution is invaluable and we thank you immensely for your support! If you would like to learn more about other opportunities to give back to the [SCHOOL NAME] community, click here [URL] to view all of our upcoming fundraisers and events.

17. Specific Thank You 

We are reaching out to thank you, from the bottom of our hearts, for donating to our [EVENT/FUNDRAISER]. Because of your generous donation, we were able to accomplish the following: 

• [EXPLAIN WHAT YOU DID WITH THE DONATION] 

As a result, our students were able to enjoy [DIRECT BENEFIT AS A RESULT OF THE FUNDRAISER OR EVENT]. None of this would have been possible without you and your dedication to our community. We are eternally grateful for your support of the [SCHOOL NAME] community. 

The impact of your generosity will be felt throughout our school for some time to come, as it helps create a better learning environment that sets our students up for a brighter future. We cannot thank you enough and we appreciate your dedication to making our school great. 

If you have questions about how your donation was used, please content [EMAIL ADDRESS] or call our PTA president during business hours at [PHONE NUMBER]. Thank you again and have a great week. 

Use School Fundraising Software 

Fundraising is a great way to generate revenue for school programs, but it can be hard to organize and manage successfully. Writing donation letters for schools is a great way to reach out to potential donors, and school fundraising software is the perfect solution for managing this process from start to finish. It makes events easy to plan and monitor while boosting the school's revenue potential.  

At Vanco, our school software gives school administrators the tools they need to manage events more efficiently. It provides an intuitive system for parents and staff so everyone can make payments quickly and easily. The best part is that with our software, you have total control over every aspect of your fundraiser events — from analytics and tracking data to flexible payment options that work for everyone involved. Click here to learn about our cutting-edge school fundraising software today! 

Get All of Vanco's FREE Donation Letter Templates!

In this free resource you'll find...

• General Donation Request Letters   
• Request Letters for School Supplies   
• Letters for School Fundraisers   
• Letters for School Events   
• Request Letters for Food   
• Donation Letters for Sporting Events   
• Donation Thank You Letters   
• Fundraising Letters to Parents  

• Fundraising

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How to Write a Mission Trip Support Letter?

Mission trip fundraising letter template.

• Request Letter Template
• Donation Request Letter Template

A Mission Trip Fundraising Letter is a written request prepared by an individual or organization that plans to travel domestically or abroad to spread the religious doctrine and often help out communities in need.

Alternate Name:

• Mission Trip Donation Letter.

This document has the purpose to gather monetary donations to finance the upcoming journey - convince donors that have helped you in the past or potentially generous people and companies to finance the trip, allow you to broaden your horizons, share your beliefs, and improve the lives of people who urgently require financial and moral support. You can download a Mission Trip Fundraising Letter template via the link below .

Here is how you should compose a Mission Trip Fundraising Letter:

• Start with a greeting . It is unlikely you will draft and send more than a hundred letters so do your best to personalize each one of them, even if the only detail that changes from note to note is the name of the recipient.
• Enter your own name or the name of the entity you represent . Share your mission trip plans, the dates of the journey, and the place you are going to visit. It is a good idea to focus on helping other people in need, not just your personal aspirations to strengthen your faith.
• Include one or two paragraphs to explain the details of the mission and tell the letter recipient about yourself, people who will go with you, and your religious community.
• Discuss Mission Trip Fundraising ideas with people close to you and offer the prospective donor to contribute . If you have several weeks before the journey is supposed to take place, you have time to set up a webpage devoted to this initiative, organize a dinner for the local community and sell tickets to all willing attendees, and partner up with local small businesses to advertise the fundraising plans . Whatever fundraising idea is more suitable for your mission and current financial standing, choose it and outline it in the letter to invite the contributor to learn more about the trip and help you with it.
• Explain why do you require financial support for the trip . Do not demand money straight away - try to appeal to the religious sense of the reader and ask them to pray for you and with you in this endeavor. You can inform the donor about the entire sum of money you need to collect and offer them to contribute a smaller amount - either $10, $50, or $100, depending on the status of the individual or organization you are writing to.
• Conclude the letter by thanking the reader for their time and attention . Add your contact details and bank account details if you believe the donor will be willing to send you money without asking for anything in return. Include an opportunity for the recipient to send you a check - make sure you state the name of the individual or religious body it must be made out to.

Still looking for a particular template? Take a look at the related samples and templates below:

• Sample Letter Asking for Donations for Church ;
• Sample Church Donation Receipt Letter for Tax Purposes ;
• Church Donation Letter Template .

Download Mission Trip Fundraising Letter Template

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• Church Donation Letter Template
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• Sample Letter Asking for Donations for Church
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• Sample Invitation Letter for Church Fundraising Event
• Sample Fundraising Letter for Church Building
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• Sample Donation Request Letter for Church
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14 Fundraising Letters & Templates to Inspire More Support

Your nonprofit needs funds to power its mission, but how do you communicate this need to potential donors? Fundraising letters are a time-tested, impactful way to reach out to supporters and encourage them to play a role in your impact.

Whether you choose to send them via email or direct mail, if you’re looking for smart and effective appeal letters, you’ve come to the right place. We’ve compiled common types of donation requests, plus carefully crafted templates that your team can use to jumpstart your outreach.

Here’s what we’ll cover:

How to Send Fundraising Letters

How to write a fundraising letter, 14 types of fundraising letters (+ templates).

With the right tips, tricks, and tools, your team can connect with more donors and  cultivate lasting relationships  to strengthen your work. Let’s cover the basics of writing fundraising letters, then explore the specific types of requests your nonprofit may decide to send.

Before crafting your letters, you’ll want to know how you’re going to deliver each one. That way, you can tailor the formatting appropriately. Certain outlets lend themselves better to letters than others. Of course, you’ll want to deliver your solicitation letters using each recipient’s preferred contact method. Bearing that in mind, let’s explore the most common channels nonprofits use to solicit donations.

Who doesn’t love receiving a thoughtful greeting card? From special occasions to “just because,” there’s a card for everything! With a bit of creativity, you can elevate your fundraising letters by sending them as  digital greeting cards.  Each donor will receive a virtual greeting card alongside your letter. Delivering them in this format is more creative and effective than a plain letter.

Here’s a peek into why nonprofits use this approach to drive greater fundraising results:

• Visual Appeal:  eCards are visually captivating since you can use images, graphics, and videos to grab the recipient’s attention. This enhances the overall impact of the message and encourages the recipient to read more of your message.
• Interactivity:  Using this format, you can incorporate interactive elements like animations that activate when hovered over and clickable links to your donation page. Not only do these features make letters more engaging, but they also make it convenient for recipients to donate.
• Timeliness:  You can deliver eCards instantly, ensuring that the message reaches your recipient promptly. There’s no need to wait for it to be delivered in the mail, making eCards especially valuable for time-sensitive appeals.
• Shareability:  Recipients can forward eCards to friends, family, and anyone else who might be interested in supporting your cause. This amplifies the reach of your fundraising letter!

Not to mention, this approach is extremely cost-effective, eco-friendly, and personable. No need to waste paper or money on printing and postage. You’ll get the speed of email  and  the authenticity of direct mail!

To leverage this approach, choose an online eCard platform. We recommend using eCardWidget. The platform enables nonprofits to create digital greeting cards that communicate their missions. To fundraise with them, you can either sell them to supporters or send them directly to donors to solicit gifts.

Many nonprofits connect with donors by delivering fundraising letters via email. Regular email communication allows you to build relationships over time by keeping supporters informed about your organization’s initiatives and fostering a sense of belonging to a larger cause.

Through targeted email campaigns, you can reach your entire donor base while customizing solicitation messages to resonate with individual donors. You’ll want to:

• Craft compelling subject lines that grab attention and encourage recipients to read your letters.
• Segment email lists based on donor history, interests, and engagement levels.
• Include clear calls to action, guiding recipients to take action by either donating or sharing the campaign with their networks.
• Review performance metrics such as open rates and click-through rates to gauge the success of your fundraising letters.

The versatility, speed, and cost-effectiveness of email make it an essential tool in your nonprofit’s fundraising and  digital marketing  arsenal. You’ll have everything you need to deliver thoughtful fundraising letters and drive contributions that support your work.

Via Direct Mail

Deliver your fundraising letters via direct mail to donors who prefer a more personable touch. Known for its authenticity, direct mail allows you to connect with donors on a more intimate level.

Fundraising via direct mail  makes it a bit more challenging to segment your outreach, but still take donor-specific details like giving history into account when crafting your letters. Then, you’ll want to vary your approach slightly by including easy response components. For example, include a pre-addressed envelope or QR code that leads to your donation page. This will simplify the donation process, enhancing the effectiveness of your solicitations.

Overall, the tactile nature of direct mail makes it a valuable tool for your nonprofit to engage donors, reinforce its mission, and drive meaningful contributions.

When  crafting a fundraising letter  for your nonprofit, the key to success lies in not only communicating your funding needs clearly, but inspiring recipients to take action and make a gift. To set your appeal up for success, follow these essential steps:

• Address the donor by their preferred name.  Including the recipient’s name demonstrates that you value their support as an individual, rather than a nameless source of revenue.
• Incorporate storytelling.  Make it easy for potential donors to understand the importance of your mission by sharing a story that elicits empathy and demonstrates how your nonprofit makes a real difference in the lives of those you serve. For instance, a wildlife rescue nonprofit might introduce an injured fox that it’s working to rehabilitate and release.
• Add compelling visuals.  Adding an image or two can immediately grab the attention of your recipients, enhance your messaging, and allow them to better understand why they should contribute to your cause.
• Emphasize the impact of donations.  Empower potential donors to act by situating them at the center of your nonprofit’s impact. Be specific as to how their gifts will further your mission. For example, a nonprofit that trains and provides assistance dogs to military veterans might communicate that a $25 gift will provide a month’s worth of food for one dog, and a $100 gift will cover all of its vaccination costs.
• Include a call to action.  Once you’ve emphasized the importance of donations, use a call to action to encourage recipients to act immediately. Then, include a link to your donation page or, if you’re sending the letter via direct mail, add a QR code along with a pre-addressed return envelope.

To make your fundraising appeals stand out from the crowd, consider sending them as  fundraising eCards . These online cards provide an efficient, memorable, and sustainable⁠ way to engage your supporters—not to mention they’re low-cost.

Now that you have a clearer understanding of what it takes to draft a compelling fundraising letter, let’s take a closer look at some common types and templates that may come in handy:

1. Nonprofit Fundraising Letters

What are nonprofit fundraising letters.

Nonprofit fundraising letters  are typically sent by charitable organizations to individual donors and/or prospects in order to solicit donations for a cause. They can be sent on their own or included in a welcome packet that contains pamphlets, booklets, and additional information.

Typically, an effective donation request letter will include:

• A summary of your mission and vision
• How you’ll use donated funds
• A direct and specific call to action that creates urgency

Bonus:  We suggest giving donors the option to reply to your letters by mailing a traditional check or directing them to give through your  organization’s website .

To whom should you send them?

Send your nonprofit fundraising letters to anyone in your network of support, including:

• Current and past supporters
• Prospective donors
• Event attendees
• Board members

In other words, reach out to anyone who has previously expressed interest in your cause. Tailor your messaging to different groups based on their relationship with your organization. Keep in mind that while older generations of donors may prefer direct mail communications, younger millennials and Gen Z supporters may prefer a digital approach.

When should you use them?

You can send nonprofit fundraising letters at any time of the year! However, they are particularly effective toward the end of the calendar year when donors are calculating their pre-tax season finances. People also tend to be  more charitable in December , which means that your appeal has a better chance of securing a donation.

Nonprofit fundraising letter template

Dear [Donor], [Begin with an emotional appeal: A success story or a narrative that tugs on donors’ heartstrings and hooks your readers. Keep it short and sweet, though!] Our community/nation/world is facing [problem(s) your organization aims to solve]. While we are actively [insert current solutions or related programming], we need your help to make our efforts go even further. Your support is crucial to our efforts to improve the world around us by [tangible steps toward your overall mission]. We’d love it if you could make a donation of $[suggested amount] to help us achieve our mission and [solve the problem]. Thank you in advance for your contribution. Your donation will go toward [insert ongoing effort, recent accomplishment, or current project]. Here are the ways you can make a donation: Donate online at [URL to donation page] Call us at [phone number] Send a check in the pre-stamped envelope Text [keyword] to [text-to-give phone number] Thank you again! Sincerely, [Signature of Organization Leader] [Name of Organization Leader] [Title] [Nonprofit] P.S. [End with an update about an upcoming event, volunteer opportunity, or other information on how to get further involved].

Nonprofit fundraising eCard example

The eCard above depicts two hands uniting through flood waters. This creative design is ideal for a disaster relief organization seeking support for communities affected by flooding. While a simple design, the hands communicate the impact just one donor could have.

2. Seasonal Fundraising Letters

What are seasonal fundraising letters.

Seasonal fundraising letters are sent during specific times of the year and are typically aligned with holidays, annual events, or seasons that hold significance for the cause or donors.

These letters play into the emotional and thematic connections associated with specific seasons to engage donors and encourage contributions. Since these fundraising letters are time-oriented, the timing and context help foster a sense of urgency and prompt recipients to take action.

These types of fundraising letters are ideal for anyone who’s shown interest in your cause, including:

• Existing donors
• Lapsed donors

If you’re sending a holiday-themed letter, just make sure that the recipient celebrates the holiday. For example, you wouldn’t want to send a Christmas card to someone who celebrates Hanukkah instead.

By considering the timing of each seasonal fundraising letter, you can maximize the impact of your outreach and encourage meaningful contributions. Key times to send seasonal fundraising letters include:

• Around holidays:  From Valentine’s Day to the Fourth of July, any holiday is the perfect time to send a solicitation letter. Whether you’re  fundraising during Christmas , Mother’s Day, or Thanksgiving, you can encourage people to give back.
• At year-end:  Considering that December accounts for  30% of annual giving , the end of the year is the perfect time to send seasonal fundraising letters. Capitalize on the spirit of giving during the year-end holiday season, and emphasize the importance of making a last-minute tax-deductible donation.
• During cause awareness months:  Determine if there’s an awareness month, week, or day devoted to your cause. If so, send fundraising letters during that time. For example, Breast Cancer Awareness Month is October, Earth Day is April 22nd, and National Suicide Prevention Week falls in September each year.
• Back-to-School (August/September):  As the school year begins, nonprofits focused on education or youth development can send letters that emphasize the importance of investing in children’s futures.
• Summer Campaigns (June-August):  Summer months can be a great time to send letters, especially for environmental causes, youth programs, and other outdoor initiatives that align with the season’s themes of growth, adventure, and relaxation.

There are plenty of other times you can send your seasonal fundraising letters beyond these. In any case, the timing should align with the occasion’s theme and your nonprofit’s mission. This will ensure the message resonates.

Seasonal fundraising letter template

Dear [Donor’s Name], Greetings from [Your Nonprofit’s Name]! As the [Season] season unfolds, we find ourselves reflecting on the incredible journey we’ve embarked upon and are humbled by the unwavering support of individuals like you who have been a beacon of hope for our cause. This [Season], we are excited to share the remarkable strides we’ve taken toward [Mission]. With your support, we’ve been able to [Highlight a specific achievement, project, or initiative]. We invite you to join us once again in making a profound difference in the lives we touch. Your generosity has been instrumental in [Describe the impact of their previous contributions]. With every dollar you contribute, you are sowing the seeds of positive change and empowerment. As we approach [Specific Occasion or Date], consider making a [Seasonal] donation to [Your Nonprofit’s Name]. Your gift, no matter the size, will help us [Highlight the purpose or project that the seasonal campaign is supporting]. Here’s how you can contribute: Online: Visit our website at [Website Link] to donate. Mail: Fill out the enclosed donation form and send it to [Your Nonprofit’s Address]. Phone: Call us at [Phone Number] to make a donation over the phone. Your belief in our mission is the foundation upon which we build a brighter future. Together, we can create lasting change that resonates far beyond [Season]. Thank you for being a pillar of support for [Your Nonprofit’s Name]. Your generosity is a gift that keeps on giving, and we are deeply grateful for your commitment to making the world a better place. Wishing you and your loved ones a meaningful [Season] season! With gratitude, [Signature] [Name] [Nonprofit]

Seasonal fundraising eCard example

Valentine’s Day is one of the best holidays for sending seasonal fundraising appeals since people are in a loving state of mind. If you need examples to spark your inspiration,  the Humane Society of Tacoma & Pierce County  designed a collection of Valentine’s eCards that donors could purchase to send to loved ones. Each design featured one of their furry residents, the nonprofit’s logo, heart graphics, and animal puns.

While you can always sell eCards like this, try sending them alongside your fundraising letters to donors!

3. School Fundraising Letters

What are school fundraising letters.

School fundraising letters are a popular way for educational institutions (K-12 and higher ed, public and private alike) to solicit support for various school-related purposes. They generally provide a summary of the  school’s specific fundraising needs , such as:

• Upcoming field trips
• Extracurricular activities and clubs
• Scholarships and financial aid offerings
• Educator training and professional development
• New equipment and  technology purchases
• Classroom supplies
• Athletic programs and facilities

To maximize results, highlight your school’s recent accomplishments, specify how the funding will make an impact on your student body and community, and provide instructions on how the letter recipient can choose to give.

Send school fundraising letters to your school’s supporters—and those you think may be interested in getting involved. Often, this will include:

• Students’ parents
• PTA members
• Other volunteers
• Community members

You can even take a  peer-to-peer approach , encouraging students to send their own fundraising letters to family members and friends who may be interested in giving.

Send your fundraising appeals at any time during the school year!

However, popular campaign periods include the beginning of the school year, leading up to the holiday season, and prior to large-scale events and initiatives.

School fundraising letter template

Dear [Name], We hope this letter finds you well. As we begin the new school year here at [School Name], we are excited to share with you some of the exciting initiatives we have planned for our students. At [School Name], we are committed to providing the best possible education and learning opportunities for our students. We believe every student deserves access to the resources and support they need to succeed, regardless of their background or financial situation. To help us achieve this goal, we are launching a fundraising campaign to support various school-related initiatives, such as [list specific initiatives]. We are reaching out to our dedicated parents, alumni, and supporters to ask for your help in achieving our fundraising goals. Your generosity can make a significant impact on the lives of our students, helping us to provide them with the best possible education and prepare them for a bright future. Any contribution, no matter the size, will be greatly appreciated and put to good use. [Include instructions on how to donate, e.g., online donation platform, mailing a check, etc.] We value your continued support. Thank you in advance for considering a donation to [School Name] and for committing to helping us create a brighter future for our students. Best wishes, [Signature] [Name] [Title]

If you’re designing an eCard for school fundraising, create an engaging design like the one above. Your  eCard platform  will likely provide plenty of graphics related to education, like graduation caps, apples, and anything else you need. Be sure to incorporate childlike elements like handwritten font to make your design more authentic.

4. Church Fundraising Letters

What are church fundraising letters.

Church fundraising letters can take many forms. They can be used to  ask for general church-related contributions , as well as fundraising efforts such as:

• Charity auction item requests
• Fundraising event donations
• Sponsorship requests
• Mission trip funding
• Church building funds
• Missionary support

Churches commonly send out fundraising letters to notify congregants when  church events or other fundraising initiatives  are occurring. These types of fundraising letters can be used to share the details—date, time, location, etc.—of the event and encourage those who can’t attend to give in advance.

Depending on your specific needs, you can send church fundraising letters to your congregation or to a broader community audience.

For instance, a fundraising appeal to collect donations in support of a new church building will likely be sent only to those involved with the church, while a campaign to raise funds for sending youth to a summer camp might solicit donations from students’ family members and friends, regardless of their affiliation with your ministry.

You can send out church letters whenever you have a fundraising need! Churches rely on the generosity of their congregants to keep the doors open and the lights on.

Of course,  you’ll want to limit your fundraising letters to a few per year and rely on in-person appeals during a church service for the majority of your fundraising efforts.

Church fundraising letter template

Dear [Name], We hope this letter finds you well. Because you’re an important part of our church family, and we’ve so appreciated your support in the past regarding our [example campaign the individual supported] initiatives, we thought you’d want to know about our big plans for this new year. As you surely know, our congregation is growing. Just like any family, the more members you have, the more room you need. We’re pleased to invite you to be an important part of this exciting process! [Church Name] is raising money for a brand-new sanctuary and bell tower. How blessed are we to have so many members like yourself that we need to build an entirely new structure? That said, we are currently accepting donations that will make this exciting new project possible, and we ask that you consider giving to support our efforts. Your donation, no matter the size, will be greatly appreciated and put to good use. We invite you to be a part of this new chapter in our church’s history and help us create a space where we can come to worship, learn, and grow together. If you would like to contribute, please visit our website at [URL] or mail or drop off a check to [church office address]. Feel free to reach out to our special projects coordinator, [Name], at [phone number] or by email at [email address] if you have any questions about our fundraising initiatives or the new sanctuary or bell tower. As always, have a blessed week. We hope to see you Sunday! In Him, [Pastor’s Signature] [Pastor’s Name]

Church fundraising eCard example

When designing an eCard for a church, be sure to infuse spiritual elements like this eCard does. The graphic on the card design shows stained glass in the shape of a cross, helping the reader to draw a connection between eCard Recipients will immediately understand what the rest of the email is about by simply reading “In Every Act of Giving, We Feel God’s Grace.”

5. Individual Fundraising Letters

What are individual fundraising letters.

Nonprofits aren’t the only ones with fundraising needs! Sometimes, individuals aim to raise money for a cause, project, or life event, whether on their own or as part of a peer-to-peer fundraising campaign.

Common individual fundraising letter needs include:

• Personal medical expenses
• Disaster relief
• Political campaign funding
• Grassroots advocacy needs
• Travel or education expenses

Make it as easy as possible for supporters to contribute. You can set up a  crowdfunding campaign  to supplement your fundraising efforts and use the fundraising letter to direct people to your campaign page to give. This can be highly impactful, as in North America alone, crowdfunding generates around  $17.2 billion each year .

Depending on the specific fundraising need, an individual may send personal fundraising letters to their family members, friends, acquaintances, colleagues, and more.

Consider tailoring your recipient list based on the purpose behind your efforts. For example, an individual raising funds to go on a religious mission might prioritize individuals within their church community.

You can send individual fundraising letters whenever you need to raise money for a cause that means a lot to you. If you’re collecting donations for an upcoming event or project, be sure to start planning, drafting, and sending your letters at least a few weeks in advance.

Individual fundraising letter template

Dear [Donor], My name is [Name], and I am [describe your position/situation/background]. I am looking to raise [amount of money] to help me pay for [project/expense/cause/etc.]. [Include information about why the cause or project is important to you and how it could potentially impact the reader or those you serve]. I’m writing to ask you to support me and my [cause/project/etc.]. Just a small donation of [amount] can help me [accomplish task/reach a goal/etc.]. Your donation will go toward [describe exactly what the contribution will be used for]. [When possible, add a personal connection to tie the donor to the cause. For example, if you’re raising money to help build a school in a developing country and you’re writing to a teacher, emphasize the fact that everyone deserves a quality education]. Thank you in advance for your contribution. You have no idea how much it means to me to have your support. Here are the ways you can make a donation: Donate online at [URL of your crowdfunding page] Send a check in the pre-stamped envelope I’ve included Thank you again! Sincerely, [Signature] [Name]

Individual fundraising eCard example

While you can use drawings and graphics for individual fundraising eCards, you’ll evoke emotional connections by featuring a picture of who the donations will impact. This eCard is the perfect example of this strategy in action! The sender draws an emotional reaction instantly and can use their fundraising letter to dive into storytelling and their request for support.

6. In-Kind Donation Request Letters

What are in-kind donation request letters.

In-kind donation requests are often sent by nonprofit groups that ask for gifts of tangible goods or services instead of traditional monetary donations.

Most often, these letters will request a specific gift from the recipient, such as:

• Office equipment or technology
• No-cost meeting spaces or venue rentals
• Food supplies
• New or gently used clothing or shoes
• Pro bono services like free marketing, accounting, or legal assistance from an associated firm

In-kind donations can allow charitable organizations to offset some of their largest operational costs with goods and services made available by supporters. A well-written donation request letter lets your audience know what kinds of things you’re looking for and how they can be of assistance!

You can send in-kind donation letters to individual supporters as well as corporations, foundations, and even other nonprofit groups.

Remember: these letters should be specific. If you’re seeking free  marketing assistance , be sure to reach out to a local marketing agency. If you’re looking for appealing items to auction off in your upcoming fundraising event, you might reach out to a wider range of individuals or businesses. This might include restaurants, travel agencies, salons, retail stores, and more.

You can send these types of letters whenever you have a specific need! Some of the most common use cases include fundraising events (e.g., requesting auction item donations), community food or clothes drives, or a new campaign or initiative that would benefit from in-kind gifts.

In-kind donation request letter template

Dear [Individual Donor or Corporate Sponsorship Manager], I hope this letter finds you in good health and spirits. I am writing to request your support for [Nonprofit], a nonprofit organization that is committed to [mission statement or general purpose of the organization]. As we strive to fulfill our mission, we rely heavily on the generosity of donors like you. We are reaching out to request an in-kind donation of [specific goods or services needed], which we believe would make a significant impact on our efforts by [description of benefits made available by such a donation]. Your contribution would be an invaluable asset to our organization and would help us to [achieve a specific goal or outcome]. In return, we would be happy to offer [recognition or publicity for the donor, such as inclusion in event materials or social media shoutouts]. We will also provide a receipt for the value of the donation for tax purposes. We appreciate your consideration of our request, and we welcome the opportunity to discuss this further with you. If you have any questions or need further information, please do not hesitate to contact us at [phone number or email address]. Thank you for your generosity and support. Sincerely, [Signature] [Name] [Title] [Nonprofit]

In-kind donation request eCard

This eCard is perfect for food banks seeking in-kind donations of food. Within the design, the depiction of people working together communicates the collective effort necessary to end hunger. The text really drives that point home by saying, “From your pantry to their plates, every meal matters.” In turn, the organization can  retain donors  by emphasizing the vitality of their continued support.

7. Matching Gift Fundraising Letters

What are matching gift fundraising letters.

Matching gift fundraising letters  are a specific type of outreach that nonprofits send donors to inform or remind them about relevant matching gift opportunities.

Matching gifts are a popular (yet continually underutilized) type of corporate giving program.  In fact, it’s estimated that  $4 to $7 billion in matching gift funds  goes unclaimed every year. The process typically follows these basic steps:

• After an employee donates to an eligible nonprofit, they submit paperwork to their company to match
• If the donation meets the company’s  predetermined requirements , the business will make a contribution to the nonprofit as well.
• Though companies often match gifts at a dollar-for-dollar ratio, many are willing to triple or even quadruple their employees’ gifts!

Unfortunately, many donors are unaware that their employer offers a matching gift program.

That’s where a matching gift fundraising letter comes in!

In this letter, you’ll inform the donor about their employer’s specific workplace giving initiatives and how to get involved. If you don’t have a record of a supporter’s employer, simply use your matching gift letter to direct them to your online matching gift web page and company search tool.

All donors should receive matching gift letters after making their initial gifts to your organization.

However, since direct mail can be costly, we recommend  sending email follow-ups  to the majority of your supporters. Reserve your direct mail letters for your most lucrative matching opportunities or for particularly high-value donors who have a known preference for physical communications.

The best time to  promote matching gifts  is immediately after a donor gives. Your nonprofit is still fresh in their minds, so they’ll be more likely to submit a matching gift request when encouraged to do so promptly.

After a donor makes a gift, send out an email that:

• Thanks them for their donation
• Encourages them to submit a matching gift request

Furthermore, you can consider  leveraging matching gift auto-submission to streamline the process even further and make it easier for donors to submit their requests. Once they’re determined to be eligible for matching gifts, all they need to do is provide a few key pieces of information, and the software automatically completes the request for them. Check out this video to see how auto-submission simplifies the match-fulfillment process:

Matching gift fundraising letter template

Dear [Donor], Thank you for your generous support in the amount of $[gift size]. Your donation is helping us make a real impact in the lives of those we serve. We wanted to let you know about an exciting opportunity to make your gift go even further. Did you know that many employers offer matching gift programs? This means that they will match their employees’ charitable donations, doubling or even tripling the impact of your gift. We encourage you to visit our matching gift page here [URL] to see if your employer participates in a matching gift program. This resource provides an intuitive company search tool with easy-to-follow instructions on how to take advantage of this opportunity and make your donation do more. By taking a few minutes to submit a matching gift request, you can make an even greater impact on our mission. Thank you again for your generous support, and we look forward to continuing to work together to make a difference in the lives of those we serve. Sincerely, [Signature] [Name] [Matching Gifts Coordinator] [Nonprofit]

8. Event Fundraising Letters

What are event fundraising letters.

A fundraising event can be a highly impactful way for nonprofits to generate revenue. However, before the event takes place, it’s crucial to mobilize donors and the greater community to participate.

You can achieve this through event fundraising letters. These letters provide details about the event and encourage the recipient to attend in support of the nonprofit’s mission.

When drafting the letter, include a clear and persuasive case for support, as well as an explanation of how funds will be raised during the event (for example, through ticket sales, donations, or auction bids). A well-crafted fundraising event letter should make the reader feel enthusiastic about supporting the cause and eager to register for the event.

For an in-person event, send fundraising letters to all of your organization’s supporters who reside in your local area. However, hybrid and virtual events open up the possibilities, allowing your team to engage attendees over any distance.

As you craft your recipient list, include donors, volunteers, board members, previous event attendees, and even businesses that have interacted with your organization in the past.

Send your fundraising letters well in advance of your event date. While the perfect timeline can vary from one organization to the next, aim to notify your supporters at least six to eight weeks before the big day. This will allow them to make any necessary arrangements for attending and enable your nonprofit to maximize the overall turnout.

Event fundraising letter template

Dear [Supporter], I hope this letter finds you well. I am writing to invite you to [Nonprofit]’s upcoming event, [Event Name], which will take place on [date] at [time] at [location]. [Event Name] is a [type of fundraising event, like run/walk/ride, charity auction, gala, etc.]. This annual fundraising event helps us to raise funds for our organization, [Nonprofit], which is dedicated to [summary of mission statement or purpose]. We believe that every member of our community deserves access to [insert services provided by your organization], and your support helps us to achieve this goal. We have exciting activities planned for the evening, including [details about the event such as entertainment, keynote speakers, or other activities]. And the best part is that all proceeds go towards supporting our programs and services. We would be honored if you could attend this special event and support our cause. Your ticket purchase or donation will help us make a difference in the lives of those we serve. Learn more about the opportunity at our event page here [URL]. We appreciate your consideration and hope that you can join us for this meaningful evening. Thank you for your support. Sincerely, [Signature] [Name] [Title] [Nonprofit]

Event fundraising eCard example

Designed by Vineyard Church North Phoenix , this event invitation was originally designed for congregants to invite their friends and family to an upcoming service. However, you can copy their approach by featuring photos you’ve taken and featuring welcoming text such as “You’re Invited” or “Join us!”

9. Recurring Gift Fundraising Letters

What are recurring gift fundraising letters.

Recurring donations provide nonprofits with steady and predictable income that allows them to plan for and maintain effective operations over time. In fact,  recurring donors contribute 42% more each year  than one-time donors. Whether you’re looking to expand your recurring gifts program or get started for the first time, well-written recurring donation letters can be immensely useful.

Recurring donation letters are tailored to appeal to dedicated supporters who may be interested in supporting your cause on a regular, automated schedule. These letters should provide an overview of the benefits of recurring gifts (for your mission as well as for the donor) and provide instructions on how they can sign up if interested.

Send recurring gift letters primarily to donors who have already recently supported your cause, especially those who have made several one-off donations. However, first-time donors can also be good candidates for these programs if they’ve shown a commitment and a willingness to support your cause in the past.

You should send a recurring donation letter to an existing supporter after they contribute a one-time gift to your organization—ideally within a few weeks following the most recent donation.

Additionally, you might decide to host a “recurring gift campaign” and promote your monthly giving program to all supporters. This can take place at any time during the year but may be particularly effective during the  end-of-year holiday giving season.  You can even set and communicate a goal for the number of recurring donors you’d like to sign up by a target date to drive urgency and leverage a sense of social proof.

Recurring fundraising letter template

Dear [Donor], I hope this letter finds you well. I wanted to reach out to you about joining [Nonprofit]’s recurring gift program. By setting up a recurring gift, you can provide ongoing support for our mission to [summary of mission statement or purpose] and provide services for [primary audience benefitting from your organization’s programming]. Recurring gifts are a convenient and effective way to support our organization. By making a regular monthly gift, you can help us to offer [list specific services provided by your organization] to those in need. To sign up for the program, go to our website here [URL for recurring donation page] or text [recurring donation keyword] to [fundraising shortcode]. Thank you for your generosity. Sincerely, [Signature] [Name] [Title] [Nonprofit]

Recurring gift fundraising eCard example

Imagine you receive a fundraising letter paired with an eCard of a cute dog with pleading eyes. Wouldn’t you be compelled to donate to whichever animal rescue organization sent it to you? Try creating a greeting card like the one above and featuring text that communicates the impact of ongoing support.

10. Capital Campaign Fundraising Letters

What are capital campaign fundraising letters.

A capital campaign  is a fundraising initiative that aims to meet a high-dollar goal over a relatively long time frame (often one to three years). Dedicated fundraising letters are an excellent choice for soliciting support for this campaign.

This letter should explain the purpose behind the dedicated fundraising effort, which is often used to reach a significant goal. Oftentimes, nonprofits launch capital campaigns to collect funding to build a new facility, purchase high-cost equipment, or establish an endowment fund, so you’ll want to specify the need and how it will impact your cause as a whole.

Capital campaign letters are generally sent to your nonprofit’s existing donors. And don’t count them out if they’ve recently given to a different fundraising initiative, either. A capital campaign donation is generally considered an “above and beyond” contribution. Just be sure to acknowledge their other gifts and explain how the efforts are differentiated.

To produce optimal campaign results, segment your contact list according to donors’ previous engagement with your organization, giving history, and estimated capacity to give.

Since a capital campaign is split into two key phases (the Private Phase and the Public Phase), it’s important to understand when you should employ your fundraising letters.

Generally, the Private Phase kickstarts your campaign by exclusively  engaging major donors , board members, and other particularly high-value individuals. While you may opt to utilize capital campaign letters as a cultivation or stewardship strategy in this phase, you’ll likely make your largest asks in person (or, at the very least, over the phone). Nonprofits typically raise at  least 75% of their goals  in this phase.

Once you get to the Public Phase, however, your well-crafted fundraising letters can be an excellent tool for driving your campaign to the finish line with donation appeals sent to low- and mid-level supporters.

Capital campaign fundraising letter template

Dear [Donor], On behalf of [Nonprofit], we are excited to announce a new and exciting capital campaign. And we’d like to invite you to join us in our efforts! This large-scale fundraiser has a lofty goal of $[fundraising goal] to [summary of campaign purpose]. As you know, our organization is committed to [brief description of mission]. With your support, we’ve been able to make great strides in these areas, but we know that there is still much work to be done. That’s why we’re launching this campaign to raise the funds we need to [reiterate campaign purpose], which will have a transformative impact on our ability to fulfill our mission. This is a critical time in our organization’s history, and we need your support to make our vision a reality. We believe that with your help, we can [describe the impact of the campaign, such as improving the lives of those we serve, expanding services, etc.]. This campaign will span over the next three years, and we are committed to transparency throughout the campaign. We’ll provide regular updates on our progress and milestones achieved. We appreciate your consideration and hope that you can join us in this important endeavor. Thank you for your support. Sincerely, [Signature] [Name] [Title] [Nonprofit]

Capital campaign fundraising eCard example

Capital campaigns require substantial amounts of support. If you’re building something, try including a stock photo of blueprints or actual project renderings on your  nonprofit eCards . This will show you’re serious about the end result and your plans are already underway. You can also include a witty phrase like “Lay the foundation for tomorrow” or “Help build our future.”

11. Annual Fund Fundraising Letters

What are annual fund fundraising letters.

An annual fund  is a nonprofit’s ongoing fundraising campaign that seeks to collect unrestricted funds—money not set aside for a particular project or program—for the organization. These funds often cover facility costs, staff salaries, and other “non-mission related” expenses. Annual fund fundraising letters solicit donations that go toward the fund.

These letters should focus primarily on the good work your organization is doing, highlighting recent, ongoing, and future projects made possible by generous donor funding.

Just about anyone who has shown interest in your organization and its mission can be a great candidate for your annual campaign fundraising letters! This includes:

• Prospective donors in your pipeline
• Newsletter subscribers
• Social media followers

You can also send these letters to try and re-engage lapsed donors, so consider sending your annual fund letters to that segment as well.

An annual fund is typically a never-ending initiative with no set “finish line,” so organizations often collect donations for their annual funds year-round!

Aim to have a few annual fund pushes throughout the year to devote a good deal of time and resources toward driving support for the campaign. Then, you may decide to send one-off annual fund letters as a way to engage new supporters as they get involved with your cause.

Annual fundraising letter template

Dear [Donor], I am writing to you on behalf of [Nonprofit] to invite you to support our annual fund campaign. Your donation helps us to provide [summary of services provided by your organization] to those in need. Plus, it allows us to continue our mission to [brief overview of mission statement or purpose]. This year, we aim to raise $[fundraising goal] from generous donors like you. We collected a record $[funds raised in the previous annual fund campaign] for our annual fund, and I think we can surpass it this year. We appreciate your ongoing support and hope that you can consider making a donation to our annual fund campaign today. If so, please mail a check using the enclosed pre-stamped and pre-addressed envelope or make an online donation by scanning the QR code below [QR code redirects to your online giving form URL]. Thanks again for your generosity. Sincerely, [Signature] [Name] [Title] [Nonprofit]

Annual fund fundraising eCard example

This eCard is perfect for an environmental organization to solicit donations year-round. It features a nature-inspired design complete with green, Earth-themed graphics. An alluring eCard like this can help capture attention for your fundraising letter.

12. Corporate Sponsorship Letters

What are corporate sponsorship letters.

Corporate sponsorship letters  are used by nonprofits, schools, or other organizations looking to receive support from for-profit companies for a specific project or event.

Though they can vary depending on the company or nonprofit, sponsorship letter packages typically include the following components:

• A sponsorship proposal cover letter,  or the formal request for a sponsorship donation. It explains the nonprofit’s fundraising need and details how the funds will be used.
• A  sponsorship level document ,  which determines how companies decide how much they’d like to give. This resource often lists a few sponsorship levels to choose from and the perks that come with each. The higher the donation, the more perks the company receives.

Plus, there’s typically a  sponsorship acknowledgment letter  sent afterward to thank the company for its contributions.

Send your corporate sponsorship request letters to any businesses with which you’re interested in partnering. A few ways to locate top prospects include  identifying companies  already in your network, such as your donors’ employers and top matching gift-givers, local businesses in your own community, and  companies known for being particularly charitable .

Sponsorship letters should be sent out well in advance of your event or project. This gives companies enough time to consider and respond to your donation request.

Furthermore, your nonprofit should send sponsorship acknowledgment letters immediately after a donation has been made and after the event has ended.

Corporate sponsorship letter template

Dear [CEO/CSR Manager/Business Owner], I am writing on behalf of [Nonprofit], an organization dedicated to [summary of your mission, vision, and how you serve your community]. We are hosting our [event name] on [date] at [location]. Last year’s event was such a huge success that we decided to host it again! In the past, this event has raised $[amount] and has [list out specific accomplishments using statistics and figures]. This year we’re hoping to raise even more! Our goal is $[amount], and we were hoping you could help us reach that goal. By becoming one of our corporate sponsors, you’ll be able to [list projects that corporate donations could help accomplish]. We’ve also listed out some of the incentives and perks that your company can enjoy should you decide to become one of our corporate sponsors in our attached Sponsorship Levels Document. Regardless of the amount you choose to give, your company name will be included in our event program, and you’ll be mentioned in the press release that we’ll publish on our website. We’re accepting cash donations as well as gifts-in-kind of goods or services. Please browse the Sponsorship Levels Document to find the giving level that’s right for your company. If you’re ready to make a donation, tear off the perforated section of the following document and send it back to us in the self-addressed envelope we’ve enclosed. I’d like to thank you in advance for your generosity. Please don’t hesitate to contact me directly at [phone number] or [email] if you have any questions. All the best, [Signature] [Name] [Title] [Nonprofit]

Corporate sponsorship eCard example

Connect with prospective sponsors on an emotional level by including images of your beneficiaries. You can showcase their situations and make your case for support that much more compelling when sending your sponsorship letters.

13. Donor Thank-You Letters

What are donor thank-you letters.

Donor thank-you letters are pretty self-explanatory. These letters (or emails!)  thank supporters  for their contributions to a recent fundraising campaign. Sending personalized gift acknowledgments is an excellent way to deepen your relationship with supporters and keep your cause at the forefront of their minds.

Best practices for effective thank-you notes include:

• Greeting the recipient by name
• Acknowledging the donor’s specific means of support
• Addressing the impact made possible through their gift

Plus, you can share additional involvement opportunities ( without asking for another gift ). Encourage supporters to follow your social media pages, subscribe to your newsletter, or  request a matching gift  from their employer!

Send thank-you letters to all of your supporters. In addition to traditional donors, this includes volunteers, in-kind givers, corporate sponsors, peer-to-peer fundraisers, matching gift donors, and more.

Thank-you letters should be sent out  as soon as possible  after receiving a contribution. Ideally, this should be done within 48 hours of the initial gift being made.

It’s not a bad idea to use multiple channels, either. Consider sending an automated acknowledgment email immediately and following up with a tangible note in the days or weeks afterward. You can never be too appreciative of your donors!

Donor thank-you letter template

Dear [Donor], I can’t tell you how much all of us at [Nonprofit] appreciate your generous support of our cause. Thanks to your donation of $[amount], we’ll be able to [list out specific goals, objectives, etc., made possible through the gift]. We are so grateful for your belief in our organization’s work. At [Nonprofit], we are committed to transparency and accountability. Therefore, we’ll be sure to keep you informed about how your donation is making a difference in the lives of those we serve. We couldn’t do it without you! I also wanted to let you know that we’ll be hosting an exclusive donor appreciation event on [date]. We’d love to extend an invitation to you to participate in this opportunity, with more details to come! Our current donors have all enjoyed developing a stronger partnership with our organization, and I’m hoping you’ll do the same. Thanks a million, [Signature] [Name] [Title] [Nonprofit]

Donor thank-you eCard example

Show donors some love with an eCard alongside your thank-you letters. Youth for Understanding offered several eCards that past beneficiaries could send to thank anyone who made their experience with the organization memorable. Add a custom note alongside an eCard like this, and the recipient will have a thoughtful keepsake that inspires them to keep giving!

14. Fundraising Update Letters

What are fundraising update letters.

Fundraising update letters are post-fundraising campaign communications sent to supporters. These messages allow you to wrap up loose ends, celebrate success, and look to future plans and goals.

This letter should contain a summary of your recent campaign (e.g., event, crowdfunding effort, peer-to-peer fundraiser, capital campaign, etc.) and your overall level of success (whether you reached or exceeded your fundraising goal). Plus, you’ll want to provide additional context, reminding your audience how the funding will be used to further your mission. And don’t forget to thank each recipient for the role they played in driving your fundraising efforts forward.

Anyone involved with your fundraising campaign should receive a campaign update letter! This includes donors of all giving levels, volunteers, corporate sponsors, peer-to-peer fundraisers, and more who made your fundraising success possible.

You might even decide to send fundraising update letters to existing supporters who opted not to partake in your fundraiser. This can allow them to stay up to date on organization happenings and celebrate the generosity of their fellow donors.

Like donor thank-you notes, fundraising campaign update letters should be sent as soon as possible. Rather than following each donor’s contribution, however, wait until the entire campaign has wrapped up. Then, send your letters in the following days or weeks to celebrate their support.

Think of this type of fundraising letter as the big finale after your solicitation letters and other engagement efforts!

Fundraising update letter template

Dear [Donor], I wanted to reach out and provide an update on our fundraising efforts at [Nonprofit]. Thanks to your generous support, we were able to surpass our fundraising goal of $[insert fundraising goal] by over $[amount raised beyond your goal]. All in all, we collected $[total raised through the campaign] that is going to make a huge difference in the lives of [primary audience benefitting from your organization’s services]. Now, we will continue to work toward [nonprofit vision] by [list several specific projects or programs receiving funding from the recent campaign]. And we’ve already gotten started! Check out this photo to see how things have been going over here: [Insert picture showcasing your organization’s efforts; ideally, a new project or program. Ex: breaking ground on a new building] We are so grateful for your ongoing support and appreciate your commitment to our mission to [summary of mission statement or purpose]. We could not do this important work without your help. Thank you for your ongoing generosity. Sincerely, [Signature] [Name] [Title] [Nonprofit]

Perfect for an environmental nonprofit, this eCard emphasizes a core mission of rebuilding the planet. It features a nature-inspired design that reminds the recipient of the cause at hand. Then, the sender can use the  thank-you letter  to provide concrete updates and explain the donor’s role in making the mission possible.

Wrapping Up (& Sending Off!)

Crafting effective fundraising letters is vital to just about any giving campaign⁠. This is true for nonprofits as well as churches, schools, and even individuals.

To make your appeals impactful, it’s essential to understand your recipients and personalize your message accordingly. From there, you’ll want to convey your organization’s mission in a way that resonates with your audience and provide a clear call to action to support your cause.

For more valuable fundraising tips and tricks, check out these additional resources:

• What Is an Email Append? All Your Questions Answered.  Want to make sure your fundraising letters are reaching their recipients? Use email appends to keep your supporter contact information accurate and up to date.
• 6 Best Practices for Producing Impactful Matching Gift Videos.   Take your matching gift fundraising strategy to the next level by learning how to create informative and effective matching gift videos for your nonprofit.
• Donor Retention: A Comprehensive Guide + 6 Strategies.   Set your future fundraising appeals up for success by exploring the key strategies for donor retention in this detailed guide.

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Mission trip planning toolkit

How to write a mission trip fundraising letter.

It’s common to feel nervous about writing fundraising letters: What will I write? Who will I send them to? These are good questions to ask, but the most important thing to remember is that your letter isn’t just about money. It is about inviting people to participate in what God is doing in the world and in you through this trip. The steps below will guide you through the process of writing, sending, and following up on your fundraising letters.

Step 1. Create a contact list.

Create a list of potential contacts. Your list can include family members, friends, family friends, school staff, coworkers, teammates, doctors, dentists, neighbors, coaches, and church members. Shoot for a list of between 75 and 100 people.

Step 2. Write your letter.

Write a personal letter requesting donations. This letter should be no longer than one page.

What to include in your mission trip fundraising letter

Introduction: Begin your letter with a personal greeting and briefly share what you have been up to recently. You should personalize this section in each letter based on your relationship with the recipient. Do not start your letter with “dear friend.”

Background: Briefly explain the purpose of your mission trip and the ways you will be serving. Share the dates of your trip, the name of the specific place you will be, and how you hope to see God work during this trip.

Explanation of need: Explain why you need financial and prayer support for your trip. First ask people to be part of your prayer support team. Then share with them the specific amount of money you need to raise and ask them to contribute.

Conclusion: Close your letter by thanking the recipient again for their ongoing support. Sign each letter personally.

Read a sample mission trip fundraising letter

Dear [insert name here] ,

My summer plans are coming together, and I am very excited to be able to share them with you. I believe God is calling me to go beyond the boundaries of [our local community] and to share God’s love with people around the world. This summer, I will have an opportunity to live into that calling. From July 18 to 25, I will be serving with the Council of Protestant Churches of Nicaragua (CEPAD) as part of a 12-person team.

Our mission team will be working with CEPAD to support and encourage communities as they go through a process of community development. We will spend several days of our trip in a village in the countryside of Nicaragua, encouraging the community members as they build sustainable agriculture, grow food in gardens, develop local leaders, and start small businesses. We will get to speak with local pastors and join them in worship and sharing the gospel. We’ll also spend a day working alongside the community as they add a room onto their school, a project that they have already begun but will finish more quickly with our team’s help. I am so excited to go and serve the Lord by caring for these people in a small but crucial way, and I can’t wait to tell you about my experiences when I return!

There are two ways that you can join in this ministry with me as I prepare to serve in Nicaragua.

• Pray for us. Please ask God to give my team safe travel, caring and generous hearts, and the right words to minister with. Your prayers are crucial for this trip. As Oswald Chambers wrote, “Prayer does not equip us for greater works; it is the greater work.”
• Offer financial support. If you feel called to support the work God is doing in Nicaragua, please prayerfully consider mailing or giving me a donation. I am responsible for raising the $1,500 it costs for me to go on this trip to Nicaragua. Your support will enable me to participate in this exciting opportunity. Checks should be made out to [insert church name] . All contributions are tax-deductible, and you will receive a receipt for tax purposes.

Taking part in a mission trip is an incredible spiritual experience. I am very excited to be a part of the work that God is already doing in Nicaragua, to grow in my faith, and to share those experiences with you when I return.

Thank you so much for considering supporting me through prayer and/or a financial gift. I look forward to joining God’s work around the world through my team’s mission trip to Nicaragua!

[Your name]

Step 3. Prepare and send your letter.

Include with your letter a self-addressed, stamped envelope and a support form for people to fill out and send back to you with a check. This form should have a place to make a prayer commitment and a place to make a financial commitment. If there is a way for people to give online, include instructions for that as well. Ask that checks be made out to your organization, not to individual team members. Otherwise, the donations will not be considered tax-deductible.

Deliver your letters to the people on your list either personally or by mail. Do not put the letters in people’s church mailboxes.

Step 4. Follow up.

After a week or two, contact the people you sent letters to and ask if they have any questions or would like more information.

Step 5. Thank your supporters.

Send a thank-you note as soon as you receive a donation from someone. Indicate in your note that you look forward to sharing pictures and stories with them when you return. Keep track of whom you have received money from. If your team is sending donor receipts, send those now as well.

Step 6. Share your trip experience with your supporters.

After the trip, send a follow-up letter telling your supporters about your experience. Thank them again for helping make the trip possible.

Additional tips for mission trip team leaders

If there are a lot of people on your team who have never written a fundraising letter before, it can be helpful to hold a letter-writing night. Gather the group, explain how to write a fundraising letter, share a template or sample letter, and spend some time writing together. Encourage team members to ask each other questions and share ideas.

Your team can also collaborate on coming up with contact lists. This can help you strategize about how to get the most support. For example, you wouldn’t necessarily want everyone on your team sending letters to the same people, and sharing your lists can ensure that you don’t overwhelm a small number of potential supporters with your letters. 

Get more mission trip fundraising ideas

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Best Sample Support Letter for Mission Trips – FREE

One of the most common reasons people hesitate to sign up for a missions trip is finances. The cost of an international airline ticket, food and lodging for a week, plus ministry supplies or donations can seem overwhelming. If finances are the only thing holding you back from joining a ministry trip abroad, reaching your goal might be easier than you think. You’ll be surprised by who is willing to help support you if you simply ask. Start by writing a support letter to your friends and family.

Below is a free, sample support letter you can use to help you draft your own support letter. But first, let’s talk about what exactly you need to include in your letter and why.

5 Things You Need to Include in a Missions Support Letter

1. what you are doing and why.

Start your letter with the details of your ministry trip. Where are you going and when? What ministry will you be partnering with while you are there? What type of work will you do? Put some careful thought into explaining why you are going and what expectations you have for this trip. Approach this section with a spirit of humility .

2. A request for financial AND  prayer support

Your need for prayer partners is far greater than your need for financial support. Don’t underestimate this. Get a team of faith-filled prayer partners who are committed to praying for you daily as you travel. Give them specific things to pray for before, during, and after your trip. You may even want to create a separate prayer card with your letter that they can hang in a place where they will see it often.

3. Details on where to send contributions

Should your supporters make checks payable to you or to your partnering organization? Where should they send their contribution? How do they indicate that their donation is for you? If they are sending it to the nonprofit, will they be receiving an end-of-year giving statement for tax purposes? Including these details will help your supporters feel more confident about partnering with your mission.

4. Information on how to stay in touch

Once your travels have started, your prayer and financial supporters will be eagerly waiting for updates . How will you stay in touch? Should they follow you on social media? Will you be keeping a blog or sending out an email? Providing multiple ways for your supporters to stay in touch will help them feel personally invested  in your ministry experience.

5. A personal note

If you have space at the end of your letter, it might be appropriate to include a personal, handwritten P.S. or friendly note depending on your relationship with the recipient.

FREE – Sample Support Letter for Mission Trips

Dear ______ I am writing to tell you about an incredible opportunity I have to serve abroad this summer. During the month of July, I will be traveling to Nicaragua to work with ( Name of Ministry ). While there, I will be serving with a medical clinic which visits some of Nicaragua’s most remote regions. Having just completed my nursing degree, I am excited to spend my time this summer giving back and using my degree to serve others before taking the next step in my nursing career this fall. In order to make this trip possible, I will need to raise ($3000) by (May 30th) to cover the cost of airfare, in-country expenses, and some medical supplies needed by the clinic. More importantly, I am hoping you will join me in prayer for this trip. I am looking for prayer partners who would be willing to lift our team up daily. Here are some specific areas to pray: Travel safety, both in the air and on the ground Favor with the local communities we serve Wisdom and understanding as we treat physical needs Opportunities to share the Gospel If you would like to support me in prayer or contribute financially to my trip, please fill out the bottom portion of this letter and send using the envelope which has been included for your convenience. In order for your gift to be tax-deductible, please make checks payable to (Name of Ministry) and include my name and “Nicaragua” in the memo. Sincerely, (Your Name/Signature)

———————————— Name ______________________________. ____ I will support you financially. Enclosed amount: $ ________. ____ I will commit to praying for you and the team. ____ I would like to receive email updates. My email address is _______________________.

Let Go and Let God

Once you’ve sent your letter, trust that the Lord will provide. If God called you to go, He will make a way ! Don’t let finances be the thing that holds you back. Step out in faith and you will be blown away by what God will do.

Looking for other ways to save on your mission trip? Check out these money-saving travel hacks !

➡ Don’t leave home without purchasing a travel insurance policy — see which Faith Ventures policy is best for your mission trip.

AUTHOR: Shawna Levet

Traveling to the Philippines at just 8 months old, Shawna grew up loving all things related to travel and serving abroad. She is passionate about helping others travel safely and make the most of their time abroad.

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Donation Request Letters

Sending out a donation request letter is a great way to increase fundraising from your supporters. Check out our templates to help you get started.

How To Write a Donation Request Letter

If you help run a charitable or cause-based organization, you’ve likely sent out a donation request letter before. Donation request letters are nonprofit fundraising letters to be sent out to individuals or other organizations, like local businesses. While these letters can be sent out at any time of the year, they are particularly effective during the holiday season in November and December, when people are feeling more charitable. 

Donation request letters can be sent on their own, but some organizations also include additional information such as pamphlets or booklets. This can help your potential donor learn a little bit more about your organization and see if their ideals line up with your cause. These letters give you a chance to formally ask for donations and provide a space to clearly outline your needs and explain how a donation will benefit your mission.

Whether you’re a nonprofit organization, a school, or a church, you can send donation request letters whenever you need a little extra help fundraising for a project or if you’re in need of specific resources and supplies for an event. 

Though many different types of organizations send out donation request letters seeking different types of support, the main elements in each letter tend to stay consistent.

3 key elements of any good donation request letter

What should you always include in your donation request letter? Think of this as your checklist, so make sure you have them all:

• Emotional appeal. Pull in your donors with an emotional story outlining your organization’s mission and what you’ve accomplished so far. Talk about how your organization has impacted constituents in a positive way. Whether you’re a nonprofit or you help run a faith-based organization, donors will want to know how you’ve been helping your surrounding community.
• How the donor can help solve the problem. Make sure to explain to your donors how their specific donation will contribute to your cause. Give examples of the specific, physical impact the donation will have.
• Donation information and details. Don’t forget to include information on how to send a donation, as well as details for further communication. Always provide a way for the donor to ask questions or request additional information.

Use these 3 key elements to guide your drafts as you write your donation request letters. For more specific templates, click below depending on what kind of organization you are. 

Formatting your donation request letter

While the content of your letter is most important, the format and overall design can make a major difference in someone’s decision to donate.

An overloaded or otherwise unreadable donation letter will quickly turn prospective donors away, so take the time to put it into an attractive format. Here are some of the essential design elements you’ll want to consider when creating your letter:

• Letterhead: Include your nonprofit’s name, contact information, and branded logo .
• Graphics: While you might like the simplicity of a traditional black-and-white letter, images can elevate your fundraising appeals. You might include images of beneficiaries and artistic graphics.
• Typography: Choose one easily readable font and font sizes that are large enough.
• Colors: Stick to black ink. If you want to incorporate colors, choose ones that fit your brand guidelines and have enough contrast against your background.
• Envelope: While not technically part of the letter, the envelope is crucial since it’s the first impression prospects will have of your letter. Leveling up your envelopes could be as simple as including your organization’s logo in the corner or printing the text in your official brand colors.

Putting thought into your design will result in a more professional letter that inspires donors to actually read it. In any case, remember that the heart of your fundraising letter is the appeal. Because of that, you don’t want to overpower your text with an overloaded design and vice versa.

If you’re struggling with putting your letter into a compelling format, consider reaching out to a graphic designer to help. Those with experience designing letters, like Kwala , will know how to strike the perfect balance between text and graphics. That way, you can focus on perfecting the appeal itself while an expert graphic designer puts it into an appealing format that catches prospective donors’ eyes.

Take a look at this example donation request letter that Kwala’s team created:

The text and graphics complement one another rather than compete with one another. The result is a professional, sleek design that keeps the recipient reeled into the message.

Sample Donation Request Letter for Nonprofits

Silent Auction Donation Letter

In-kind Donation Request Letter

Donation Request Letter for Event

Sample donation request letter to a company, donation request letter for school supplies, sample donation request letter for church, donation request letter for church building.

Donation Request for Temple

Corporate Donation Request Letter

PTA Donation Request Letter Template

Sample Food Donation Request Letter

Donation Request Letter for Sports Team

Donation Request Letter for Old Age Home

Subject: Help us raise money for [nonprofit mission]!

Dear [donor’s name],

I am [name] and I am the [position] of [nonprofit’s name]. At [nonprofit’s name], we seek to help [nonprofit mission] by [actions nonprofit has taken, use an emotional story about what your nonprofit has one so far and the lives they have changed. Give a specific example of your impact.]

While we have made some great strides, [nonprofit’s name] still has a lot to accomplish.

We need your support to [new project or event that you’re asking donations for].

Would you consider donating [donation amount, items, or services that you need] to help us achieve our mission?

If you have any questions, I would be happy to provide you with more information about how you can help support our work at [nonprofit’s name].

We greatly appreciate your donation, and it will be used to [insert how the donations will be used and the impact that this donation will have]. If you wish to contribute, please fill out the attached form or give us a call at [phone number].

Please join us! With your donation, we’re one step closer to [insert goal]!

[nonprofit website]

What makes this donation request letter effective?

Nonprofits depend on charitable donations in order to keep up their support for a cause, so writing an effective donation request letter is key. This donation request letter is effective because it immediately pulls in the potential donor with an emotionally appealing story describing who the nonprofit and its work.

Use this letter to explain that your nonprofit makes an actual difference in people’s lives with a specific example. This will show donors that this isn’t an empty request and that your organization wants to make a true difference. Be specific in what you’re asking for and what you want to do with that donation.

Silent Auction Donation Request

Subject: We need your help to make our auction a success!

My name is [name] and I’m a part of the team at [organization’s name]. Our organization was created to help [organization’s mission] and we have [stories of how your organization has helped your cause in the past. Talk about specific accomplishments you have made].

We’re hosting a silent auction on [date] as a way to raise funds and continue our work!

In order to make our auction a reality, we are seeking unique and interesting items to auction off. In previous years we’ve had contributions like [examples of items and experiences you’ve auctioned off in the past]. With our last auction, we were able to [positive physical impact of the previous auction, for example: broke a fundraising goal].

We would like to ask your company if you’d be willing to donate, [specific item or service]. If an in-kind donation isn’t possible, monetary donations are always greatly appreciated, as well.

Your contribution will be vital to helping us succeed in planning our auction. With your generous donation, [specific impact that their contribution will have on your event and organization].

If you’re interested in learning how you can help our auction, contact our procurement team at [phone number] or [email address]. Or feel free to fill out and send the attached donation form with your contribution.

As always, your contributions are valuable to the continuation of our cause.

[contact information]

Key Takeaway from This Donation Letter

Hosting a silent auction can be difficult, especially since it requires items that others will actually want to buy. Writing a donation request letter in order to procure these items can be a great way to ensure your auction is ready. This donation request letter is effective because it starts off by describing the silent auction and what your organization stands for.

Bringing up past accomplishments and previous auctions shows the potential donor that your organization has made differences in the past and that their contribution can do even more. Specifically mention successful past auction items to give your recipients a better idea of what they could donate. Let them know exactly how their donation or service can impact your organization’s event to incentivize them.

In-Kind Donation Request Letter

Subject: Do you have any [in-kind item] to help [organization’s mission]?

I work with [organization’s name] and since [year of founding] we’ve been working hard to help [organization’s mission]. [Describe your organization’s mission with an emotional story].

Each year we plan a fundraising event to help [the specific impact of the fundraiser, for example: bring supplies to homeless people]. Last year, with the help of our community and other supporters, we were able to [positive impact]. It was an incredible opportunity, and we are so thankful that we had the resources to help.

That is why we need your support for [new project or fundraiser]. Would you consider donating [items or service] to help us achieve our mission? With just [item or service], we would be able to accomplish [specific positive action]!

I would be happy to provide you with more information about how [you/your company] can help [organization’s name]. Feel free to contact me through [phone number] or [email], or look at the attached form we have provided. We would love to start this relationship with you. [organization’s name] cannot thank you enough.

Nonprofits write in-kind donation request letters when they would prefer items or volunteer services instead of financial support. These are usually written to corporations but can also be sent to specific individuals.

If you’re in need of something in large quantities, companies can provide a large resource of various supplies. On the other hand, if you need something like canned food or used clothing, the community of individuals around you are also great recipients for your donation request letter.

Make sure your letter clearly outlines what your organization is and the problem you are trying to solve. When you ask for specific items or services, the recipient needs to know why. Explain how these contributions will clearly impact your cause so that potential donors have a good idea about how they can help.

Subject: Help bring this year’s [event’s name] to life!

My name is [name], and I’m part of the team at [organization’s name]. We’re hosting our annual [event’s name]. This event not only helps raise funds for [organization’s cause], but it also will raise awareness for our cause across the community. Our previous events have [describe an emotional story speaking to the specific positive impact of event].

We’re proud to announce that this year’s event will be held on [date] at [location].

Since the event’s inception, we’ve raised over [fundraising amount], and this year, we plan on raising even more! So far, we are expecting approximately [number of attendees] participants.

However, this event wouldn’t be possible without the support of local companies who provide valuable products and services so that we can support our attendees and participants.

Would you be willing to donate [donation amount, in-kind donation, or volunteer service] to help make this year’s event possible? With your donation, we’d be able to [specific action].

If you wish to support us, I would be happy to provide you with more information and [incentive, for example: put your logo on our event materials]. Feel free to contact me at [phone number/email] or feel free to fill out and send the attached donation request form with your contribution and we can start our conversation.

Thank you for your consideration! With your help, we’re one step closer to [your goal]!

When planning an event, organizations will often send out donation request letters to supporters and local companies in an effort to raise enough money or supplies to bring their event to life. Make sure to clearly explain what your event is and mention if it has been successful in the past. It’s smart to initially reach out to corporations, as they will have the most resources for a bigger event.

Whether you’re in the search for physical supplies or want a generous monetary donation, contacting a business can be extremely beneficial. To further incentivize your recipients, you can offer to thank them publically at the event or display their brand name on event materials.

Tips and Tricks for Donation Request Letters: Segmentation

When your organization sends out donation request letters, it makes sense to reach out to your entire donor database and cover as much ground as possible. However, you don’t want to fall into the trap of writing the same letter to every person. You might attempt to at least personalize each letter with the recipient’s name, but that runs the risk of becoming a huge time waster.

Many online donation software and CRM systems have segmentation capabilities to group donors in your donor base into more specific categories. Using these segmented groups, you can more efficiently target your messages by:

• Donation history.  Segment your donors based on whether they have donated to your organization in the past. For example, when requesting donations from those who donate every year and those who have never donated before, it makes sense to frame the content differently.
• Location.  If you are hosting a local event or focus your on-the-ground work in a specific community, you can segment your donors based on where they’re located. When asking supporters who live in your neighborhood, begin your donation request letter with a reference to something beloved by the locals.
• Demographic markers.  Your supporters are made up of individuals of many ages. With Millenials and Gen Z becoming older, they’re turning into the next generation of donors. For those who are younger, it makes sense to send a donation request email more so than a letter. Furthermore, you can develop other marketing strategies that are targeted for certain age groups. For example, an online peer-to-peer fundraiser will likely attract a younger, tech-savvy audience.

Subject: Would you be willing to help [organization’s name]?

Dear [donor’s name, for more effectiveness, find the business owner or CEO],

We are [organization’s name] and we work hard to support and bring awareness to [organization’s cause]. Ever since [year of founding], our team has been [hosting events, raising money, etc.] to help [specific positive impact of your organization].

We are currently planning [your next initiative] that will hopefully bring [impact of your efforts] to our community. That is why we are asking for your help. With your resources and [specific reason why this company should donate, for example: it is a local business and a member of the community], together we could make an incredible difference.

Would you be willing to donate [specific donation amount, in-kind donation, or service] to help our cause? We’d be happy to provide [incentive, for example: we will thank you publically, put your company’s name on our website or on event literature] in exchange to show how much we appreciate this.

If you’d like to begin this partnership, please don’t hesitate to contact us at [phone number], or feel free to fill out and send the attached donation request form with your contribution and we can start our conversation.

Thank you for your help,

[organization’s name]

Key Takeaway from This Donation Request Letter

Often times, nonprofits and other organizations will try and appeal to corporations, whether big or small, for donation requests. Although structured similarly to donation request letters for individuals, often people ask for in-kind donations (non-monetary) in addition to financial help.

Corporations and businesses have more resources, so sending them a donation request letter is smart if you’re in need of specific material or supplies. Keep in mind that businesses might want something in return, so it can be a good idea to offer an incentive. For example, offer to post their logo and business name on your literature or publicly thank them at your event. That gives them some positive exposure!

Subject: Be [school name]’s next hero!

Dear [donor’s name]

My name is [name] and I work at [school’s name] as [job position]. Each year we welcome a new class of eager and bright students that we’re so excited to get to know. We work hard to make sure we provide amazing learning opportunities and engaging events to bring our school’s community together.

This year, we are trying to [event or program you are raising money or supplies for]. [Attention grabbing story that explains why you’re raising funds. For instance, if you’re raising money to start an after school art program, share the story of a young student that needs the program to pursue his dream of becoming a graphic designer].

However, due to our school’s budgetary constraints, we had to cut back [school supplies/creative program/etc]. While we strive to offer our students the best education possible, we need the resources and supplies to keep our [program/club] running

We would like to ask that you help us continue [event or program] by donating [donation amount, specific item, or service].

If you choose to contribute to our school, you will give more than just [product or service]. You’ll be a hero to the students who will be able to [the positive result of your school reaching its goals].

Please feel free to contact me at [phone number] or by email [email address] if you have any additional questions about our program or if you’d like to support us in another way. If you would like to donate, please fill out and return the attached form with your in-kind donations.

All of us at [school’s name] thank you in advance for your support!

Warm regards,

[school’s name]

Pull at your potential donor’s heartstrings by talking about your school’s students. Mention the programs and events that your school hosts and write how your goal is to help these young students learn and grow into future leaders. Explain clearly what you’re asking the donor to contribute to, whether that is a specific program or end-of-year event.

Be specific in what you’re asking for as well, and give the recipient multiple options. Sometimes people would rather volunteer than donate monetary contributions, so it’s helpful for your donation request letter to include this as well. Make sure your donors know the specific impact of their donation to really solidify that donation!

Subject: Help lift our congregation higher!

As you know, we are [church’s name] and we are nothing without supporters like you. Thank you for continuing to keep us in your mind and contributing to our community. Every week we offer various services as well as host a number of programs and events to help empower and raise the people around us.

Lately, we’ve been trying to [talk about the reason why the church is requesting donations, for example: trying to provide clothes for those less fortunate or raising money to have a new youth program]. This will help our community by [talk about how specifically is the church going to make a positive impact].

Would you consider increasing your role in the church and donating [specific donation amount, in-kind donation, or service]? We would greatly appreciate any help you can provide, and our community will recognize your generous contribution.

If you’d like to continue this conversation and help us make the world a better place, please don’t hesitate to contact us at [phone number] or fill out the attached form. Additionally, our doors are always open and we’d love to talk to you in person at [church’s address]. [church leader’s name] is always available to discuss future steps.

[church’s name]

If you’re a church, the bulk of your support is going to come from the community around you. From tithes to other fundraising events, many churches write donation request letters to garner more personal contributions. This donation letter is effective because you’re only going to be asking your existing community of supporters.

Oftentimes your church is going to need a little bit more funding, especially if you’re creating a new program or hosting an event. Those who support your church will want to show their altruism, so make sure to emphasize how much this donation will impact your church and help the community.

Subject: Help us build a new [church building name] for our community!

My name is [name] and I am a part of the community of [church’s name]. Recently, we have been working hard to [explain what needs repairing or building for the church]. [Explain why this project is urgent, for example: the building is supposed to be ready by a certain date, or you’re so close to your fundraising goal to finish construction].

Our community is looking forward to [creating or repairing] a place where we can all come together. We would really appreciate your support and that is why we are writing to you today. Would you be willing to donate [specific donation amount or in-kind donation or volunteer activity]? With your generous help, we’d be able to [explain specific positive impact the donation will bring]. Together we can reach our goal and bring [church building name] to life!

I’d like to thank you for any help you’d be able to offer. We’re so excited to get started and [details of the church project]. If you’d like to donate, please contact me at [phone number/email] or fill out the attached form and come by the church at [address]. I would love to start this relationship with you and begin the conversation.

Hope to see you soon,

Often times, churches will need extra funds or resources to help them finish a project. Whether you’re expanding your church or just want to make repairs, a donation request letter to your community members is a good idea.

Make sure to reach out to those who frequent your church as they are the ones who want to help the most. Let them know what your goal is with the construction project so they are aware of exactly what is going on. Since you are a faith-based organization, reach out in personal ways. Include specifically how they can help and invite them to talk in person to begin this positive relationship!

Donation Request Letter for Temple

Subject: [temple’s name] calls out to you for support.

My name is [name] and I work with our local temple, [temple’s name]. We have been active for [amount of years] and strive to engage our community in celebration of our shared history and traditions. More than ever it’s important that there is a safe, cultural place for us to come together and share experiences. Over the years, we have worked hard to [describe past events, past fundraisers, etc.]

Every week we host [weekly religious event, for example: shabbat] and see [amount] of families and individuals come through our door. Coming together to celebrate as a community is our core purpose and one of the main ways in which we give back, but we can’t do it alone. That is why we are writing to you today.

With a donation amount of [donation amount, in-kind donation, or volunteer service], it keeps [physical impact, for example: our lights on for a day], and a donation of [larger dollar amount, in-kind donation, or volunteer service] can [larger physical impact, for example: gives seven children the chance to join a program].

If you’d like to make a contribution, please contact our office at [phone number] or send the attached donation request form with your contribution and we can start our conversation. Additionally, we’d always love to talk in person, so feel free to visit us at [temple’s address].

Thank you again,

Temples and other faith-based establishments send out donation request letters in order to garner additional support from their community. A lot of temples rely on their community in order to perform many of their recurring events and religious services. With Shabbat services happening every weekend, it can take a lot to handle the logistics and costs.

It’s smart to send your temple donation request letter to people of the same faith, as they would likely be the most familiar with your religious events. Along with asking for financial gifts, you might want to ask for volunteer help from older, more experienced members, as well as in-kind donations such as clothes, food, and other resources.

Tips and Tricks for Donation Request Letters: Prospect Research

If your organization needs extra help, whether it is financial gift or an in-kind donation, it’s likely that you’ll send out a couple of donation request letters. But how does your team choose who will receive them? With prospect research tools, your organization can do research to find those who might have the ability to become major donors.

Major donors are those who make large contributions to your cause . For many organizations, a majority of their funds are provided by just a couple of those major donors. According to DonorSearch , on average, over 88% of all funds come from 12% of donors — your major donors.

Prospect research is a method used by any organization that deals with donors in order to learn more about them.  Filtering your past donors and the surrounding community, prospect research tools can look at a donor database and filter for:

• Business affiliations.
• Past giving history.
• Personal information.
• Real estate ownership.
• More markers of financial ability and philanthropic tendencies.

These factors can help evaluate a prospect’s giving affinity (to indicate how much they care about the cause), giving capacity (to indicate if they have the means to make a major gift), and giving propensity (to indicate where they are likely to be philanthropic), make up the three key factors of major gift fundraising.

Sample Donation Request Letter for Animal Shelters

Subject: Help us find homes for [pet names].

We are [animal shelter’s name] and we have been in operation since [year of founding] to help [types of animals] who don’t have homes or need medical help. Earlier this year, we [emotional story about an animal you have saved or found a home for].

Furry friends like [pet names examples] are looking at shorter, harder lives without organizations like ours. We wish we could give each animal a home, but it’s always a challenge. We need funds for supplies like [food, medicine, shelter, etc] to keep them safe and healthy in the meantime. That’s why we are asking for your help.

With a donation of [donation amount or resources], you can help our shelter [physical impact of the donation, for example: help some kittens get vaccinated or help puppies stay warm for the winter]. We are able to provide these lovable animals with homes and love because of our community and supporters like you.

If you’d like to help in any way, please don’t hesitate to contact us at [phone number] or visit our shelter at [address]. Additionally, you can fill out the form we’ve provided.We’d love any help you can provide, and we know [pet names examples] will be grateful.

[animal shelter’s name]

If you work for an animal shelter, you know that you can’t provide homes for or save every animal, even though you want to. If you’re looking for some extra help, sending out donation request letters to your community can be a good idea.

Pull donors in with an emotional story about an animal you have recently saved. This way they can get invested and you can prove that your animal shelter really does make a measurable difference. End your letter by giving the donation details. Let your donors know that they can help in other ways if they can. Pet supplies and volunteer work can also be a great help to your shelter.

Sample Donation Request Letter for Museums

Subject: [museum’s name] needs your help!

[museum’s age] years ago, we opened our doors to our first visitors and officially began operating as the [museum’s name]. Since we opened, we’ve seen [number] international exhibits, [number] first-time visitors, and [number] groups of schoolchildren come through our halls.

Did you know that [percentage]% of our budget comes from the donations of supporters just like you? We as an organization rely upon donations of all sizes, from the change in your pocket to much larger endowments and grants.

Our mission is to provide education about [museum’s focus] and bring joy to everyone from the youngest to the oldest members of our community, and we can’t continue to do that without your support.

A donation of just [dollar amount] keeps [physical impact, for example our lights on for a day], and a donation of [larger dollar amount] can [physical impact, for example: gives seven children the chance to join a program].

If you are able to donate at this time, you can do so by returning the form attached to this letter, calling us at [phone number], or by visiting us online at [museum webpage]. We also gratefully accept in-kind donations of office supplies and technology to help keep our administration running smoothly.

Please consider becoming a member, as well, to take advantage of year-round benefits and provide more stable support for our work.

We appreciate your support of the [museum], and hope you come visit us soon!

[museum website]

Museums often rely on their community of supporters to help them launch new exhibits or provide fantastical events showcasing a new artist. Major gifts make up a large part of the revenue for museums, so maybe look into some prospect research tools as well. Learn to write an effective donation request letter by starting out with a history of the successes of your museum.

Make sure to highlight your successes, whether it is the amount of exhibits you’ve hosted or the amount of schools you provided educational content to. Donors will want to know what your museum has done so they’ll have a better idea of what their money will be used for. Further explain how different donation amounts help impact your museum to show donors that any amount will help.

Sample Donation Request Letter for Theatres

Subject: The show must go on!

My name is [name] and I work at the [theatre name]. For the past [years] years, we’ve been putting on productions that showcase our talented actors and actresses and work hard to provide unforgettable experiences for our audience.

Currently, our cast and crew have been practicing and rehearsing to help bring [new show name] to life. We are so excited to bring [show details] to the community, and we know it’s going to be a special night.

Last year, our biggest production, [show name], brought in [amount] attendees in the audience. This year, we hope to bring in even  more  people to our seats. That is why we need your help. With the costs of [expenses, for example: stage materials, costumes] piling up, it’s getting harder to put on the show that we’ve all envisioned.

Would you be willing to donate [donation money amount or other in-kind donations] to help out our cast and crew? With that small gift, we would be able to [positive physical impact], and bring us so much closer to putting this show on the stage. We would appreciate any help that you can offer.

If you’d like to make a contribution of any kind, please don’t hesitate to contact us at [phone number] or to check out our website, [website URL]. We have also provided an attached form for you to fill out. Let’s start this conversation. The shows that we put on would not be possible without supporters of the arts like you.

Please, don’t hesitate to visit us!

Theatres often need support from their community so writing a donation request letter is a common occurrence. Whether you need financial help or specific materials and resources, reaching out to those around you is a great way to ensure that your productions are the best as possible.

This donation request letter is effective because it creates a connection between people who are inspired by the arts and possible donors. Pull them in with an emotional story about how your theatre came to be and some general history on it.

Subject: [organization’s name] needs you.

My name is [name] and I am in the [position] for [organization’s name]. Our team works hard to support and bring awareness to [organization’s cause]. Ever since [year of founding], our team has been [hosting events, raising money] to help [specific positive impact of your organization].

We are planning something new, so get excited. By [date], we are hoping to launch [upcoming project or event] that will bring [impact of event] to our community. That is why we are asking for your help.

As a leader of your community and business, you must know how difficult and costly large initiatives like ours can be. With the resources [corporation’s name] has and your incredible history of charity work, I know that together we can make a huge difference. [Bring up a common goal or mission of your organization with the corporation].

Would you be willing to donate [specific donation amount, in-kind donation, or service] to help our cause? We’d be happy to provide [incentive, for example: we will thank you publicly, put your company’s name on our website or on event literature] in exchange to show how much we appreciate your support.

If you’d like to begin this partnership, please don’t hesitate to contact us at [phone number/email]. We have also attached a form and other materials for you to review.

Hope to talk soon,

Corporations and other large businesses have a wealth of resources that individuals might not. If you’re planning an event that is in need of a large amount of supplies, whether that be uniforms or food, or support to rent a venue, a corporation is a good recipient of a donation request letter. It can certainly be a challenge to get a large corporation to send a donation, however, so that is why you have to frame your request letter carefully.

Find a corporation whose mission aligns with yours or who has helped other similar charities or fundraisers in the past. Bring up how they specifically, can help your cause. Additionally, talk about all the great impacts your organization has already made. Larger corporations will want to donate to an organization that already has a positive reputation.

Tips and Tricks for Donation Request Letters: Matching Gifts

Writing donation request letters can really help your organization raise some revenue if you send them out to your community of supporters. Oftentimes, you  will  receive donations, and whether they’re big or small, they make a huge impact. Each contribution adds up, but did you know there was a way to maybe double the impact of each donation with matching gift programs?

Corporate matching gift programs are a form of corporate philanthropy where businesses will financially match a donation that an employee gives to a charitable organization.  Whether you’re a charitable organization, a faith-based group, or an educational institution, you can potentially take advantage of these programs, depending on the individual rules set by each business.

To see if any past donations can be matched by employers, you should invest in a trusty  matching gift database.  This way, your team and your donors can look up employers’ guidelines and determine eligibility. For even stronger results,  Double the Donation , the largest and most accurate matching gift database, offers a robust automation tool called 360MatchPro . You can check your donors’ business affiliations as well as access the necessary forms and deadlines to see each matched gift through to completion.

PTA Dontation Request Letter Template

Subject: Let’s make this the best year yet for [school’s name]!

My name is [name] and I’m a part of the Parent Teachers Association at [school’s name]. As you probably know, we work hard each year to build strong relationships among parents, teachers, and the school, all while creating engaging programs for our students.

[describe the emotionally compelling reason why you’re reaching out to this donor. For example, they are a parent of a student, or they are an alumnus, or they are a local business]. You know how important the school experience is for students, which is why we are planning [new school event or program].

[new school event or program] is set to take place during [date]. [Describe the event/program, talk about what’s the event/program consists of and how it will help your students]. Working with the teachers of [school’s name], the PTA is so excited to bring this to our kids. However, with the costs of [school supplies, food, resources, venue], we need to reach out to our school’s community for the extra support to push us to the finish line.

Would you be willing to donate [specific donation amount, in-kind donation, or service] to help us bring this experience to the students? We would love to offer you an incentive and thank you during our event. Please contact our office at [school’s name] using this phone number, [phone number] or you can send us an email: [email address]. We have also provided a form which you can fill out.

We’d love to start this conversation with you and see how you can help make this year the best for our students!

If you’re a member of a school’s PTA, you are tasked with planning events and programs each year and work with both teachers and parents to engage your students. If you need extra funding or even some resources from local businesses, it’s smart to send out a donation request letter to the community.

Keep in mind that depending on who you are reaching out to, you can use their relationship with your school to create an emotionally compelling story. Reach out to parents, alumni, and local businesses, as they will connect to your school the strongest.

Also, don’t forget to describe the event or program your school is planning. Talk about the specific ways it will benefit your student life and engage them in educational and unique activities!

Subject: Help feed our community with [organization’s name]!

We are [organization’s name] and we work hard to provide awareness and support to [organization’s cause]. [Describe emotional story about how your organization started working towards this cause].

In the past, we have hosted a number of programs that have helped our community. [Describe past events or activities your organization has hosted in the past. Talk about the specific positive impact of these events]. We hope to break our own records this year with our new, upcoming event, [new event name]. Taking place on [date], we want to bring [details of what this new event will do for your community, explain how food plays into your event].

However, to make this event a true triumph and bring the best experience to our community, we want to ask for your help. Would you be willing to make a food donation to our organization? In order to [goal of event, for example: feed our attendees, help homeless people], we would love any help you can give. Look through your pantry, because just [small donation amount] will help us [small positive impact] whereas a [larger donation amount] will help us [large positive impact].

If you’d be willing to contribute a gift of any kind, please contact us at [phone number] or visit our website at [website]. There is also an attached form with additional information. We’d love to begin this conversation!

Whether your organization is a charitable nonprofit, a faith-based institution, or a local elementary school, oftentimes you will be in need of more in-kind donations rather than monetary donations. Donation request letters for food can be sent to either individual supporters or local businesses, depending on the gift that you’re looking for.

Make sure to mention specifically what your organization needs from the donor. It helps if you give specific amounts or a list of accepted items so they can look through their pantry and resources to gauge whether they can donate. Give them different donation levels to pick from with different impact levels as well, this way they can donate a smaller amount if that’s all they have and know it has made a difference.

Sample Donation Request Letter for Sports Team

Subject: Help [team name] bring home that trophy!

My name is [name] and I’m [describe your association with the sports team, for example: I am a coach, I am a parent] with [number] other amazing players and teammates. [Give a description of your sports team and how it started. Try to make your story emotionally investing, for instance, describe a specific player and their journey on your team].

Each year, this league brings players so much joy and enjoyment, allowing them to engage with others who are passionate about [sport]. We are beginning to prepare for the new season, and we are so excited to help [team name] bring home that championship trophy. However, with transportation, new uniforms, and equipment for over [amount] of individuals, the costs are adding up.

Since you are [describe the reason why you’re asking them for a donation, for example: you used to play in the league, you are a parent of the league, you are a local business], would you be willing to make a donation of [donation amount, equipment, food, other in-kind donations]? With just that contribution, we’d already [positive impact, for example: give a whole team of young girls new softball uniforms].

If you’d like to make a donation or want to help out in other ways, please call me at [phone number] or visit our website, [URL], for more information. We have attached a form for convenience as well. The players of [sports team] can’t thank you enough.

Best wishes,

[photo of sports team]

If you help manage a sports team, you’ve probably had to raise funds before. Funding transportation, snacks, uniforms, and other team necessities can be difficult without some help from your surrounding community. You can ask for donations from both individuals or local businesses, depending on what you’re trying to fundraise for.

Remember to be specific in asking for what you need and why you need it. For example, whether you need help with transportation costs in order for your team to go to a different town for a game or need a new set of baseball uniforms, write that down. Additionally, be specific with the resources you are asking for. If you want a financial donation, talk about the exact amount you’d want and how that donation will impact your cause!

Subject: Come and help out the residents of [old age home’s name]!

My name is [name] and I am on the [position/connection to old age home] for [retirement home’s name]. We support over [number] of elderly folk, some who have families and some who don’t. Ever since [year of creation], we’ve tried to help our older individuals be comfortable and engage with others in various activities. [Talk about a specific resident and how your old age home has helped them].

From day-to-day care, healthy meals, medical attention, and community programs, [old age home’s name] strives to create the best environment for our elderly to thrive in. However, the costs of looking after all these people can start to add up, especially since many of them don’t have any outside family. [old age home’s name] is proud to be a family to all residents and community members.

Currently, we have a shortage in [medical supplies, resources, etc.]. Would you be willing to donate [donation amount or in-kind donation or volunteer service time]? With your help, we’d be able to [positive impact on surrounding community and elderly residents].

If you’d like to make a gift, please contact our office at [phone number] or stop by the home. We can start talking about how you can best help. We have also attached a form to fill out for convenience. The elders of [old age home’s name] are so appreciative.

Thank you so much,

Old age homes help the elderly who don’t have a place to live or need extra day-to-day support. While they are an important institution in society, many forget about them unless they themselves have a relative at one. Many old age homes depend on their community for support, both with financial help and volunteer services, so it’s good to learn how to write a great old age home donation request letter.

Make sure you open up with an engaging story to really let your recipients know how crucial it is that your elderly residents receive help. Be specific, it can help to talk about a specific resident or patient you have and how your old age home has helped them in particular. Describe exactly what you need and the services you’re looking for, and give them a wide range of choices.

Sometimes your community members can’t give a financial gift but would be happy to volunteer!

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• Sample Donation Request Letter To Parents

Following is a sample donation request letter to be sent to parents; feel free to copy and customize this letter with your school specific information as needed. (>> More donation request letters . For any other use, please contact us first.)

Dear Parent,

First of all, let me say: Thank you. Thank you for your tireless support of your child in OurSchool. Through fundraisers, parent-teacher meetings, school sports, after-school activities, and everything else that happens in the course of a school year, you have shown your commitment to giving your child the best possible education. As we partner with you here at OurSchool for the education of your child, I want you to know, that your commitment does not go unnoticed.

It is partly because of the busy lives we all lead that I am writing. As you know, OurSchool customarily has a fundraiser in the first part of the school year to pay for things that are not fully covered by the school budget: art and music classes, field trips, science fairs, and so on. We also understand that parents are tired of having their kids sell fundraising products door-to-door and have come to question the status quo of such standards as candy fundraisers and car washes.

When discussing several alternative fundraising options at our school board meeting, one person proposed that we simply write to the parents and let them know the amount of our budget shortfall. We could ask each parent to contribute a little bit towards that amount, so that we can continue to offer the wonderful programs and extracurricular activities that OurSchool the highly respected school that it is.

And that brings me to you.

I wish I could tell you that we are raising money for a new program, or a special event. The reality is that we are raising money to simply continue the great programs we have been able to offer in the past: namely art and music classes, field trips and our annual science fair.

And partly out of consideration for you, one of our esteemed parents, and your valuable time, we have decided to ask if each parent could contribute $60 over the course of the next 3 months to help make up for where the state budget has fallen short.

Like I said, we’ve considered many options, but in the end, we felt that the parents at OurSchool have all given so much of their time already, the easiest and most convenient way to raise the needed money would be to just lay it at the parents’ feet and ask if we can all work together to share this burden.

“Many hands make light work,” so the saying goes. If each of the parents in the school can give an extra $60, we will have enough for all programs and extracurricular activities to carry on through the year.

I want to end this letter by thanking you again. Thank you for taking the time to read it, and whether you are able to give or not, know we deeply appreciate your dedication to your child and our school.

Your Principal Principal at OurSchool

Note: Include personal quotations from people who have benefited from your fundraising in some way, or people who are in need and will be served by your efforts. Place these quotes at the top, the bottom or in the side margins of the letter – maybe even in a different color – for maximum impact.

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Permission Letter For Field Trip: How To Write It Right!

In this article, I’ll guide you step-by-step through the process of creating an effective permission letter, providing a template and personal insights to assist you.

Key Takeaways

• Understand the Purpose : Recognize that a permission letter serves as a formal request for consent and an informative document for guardians.
• Be Clear and Concise : Use simple language to convey all essential details about the trip.
• Include All Relevant Information : Ensure to mention the destination, date, time, reason for the trip, transportation, and contact information.
• Personalize Your Letter : While following a template, add a personal touch to make the letter more engaging.
• Seek Feedback : Encourage parents to provide feedback or ask questions to ensure clarity and build trust.

Step 1: Start with a Professional Layout

Begin your letter with a professional letterhead, if available, or simply start with your name, position, school name, and address at the top. Follow this with the date and the recipient’s address. This sets a formal tone for the letter.

Step 2: Craft a Clear Introduction

In your opening paragraph, briefly introduce the purpose of the letter. Mention that the letter seeks permission for the child to attend a field trip and provide a brief overview of the trip’s educational value.

Example : “I am writing to request your permission for your child, [Child’s Name], to attend the upcoming field trip to [Destination]. This trip is an excellent opportunity for students to enhance their understanding of [Educational Purpose].”

Step 3: Provide Detailed Information

This is the core of your letter. Clearly mention the following details:

• Destination : Where the field trip will take place.
• Date and Time : Specify the departure and return times.
• Purpose : Explain the educational or recreational objective of the trip.
• Transportation Details : Describe the mode of transportation and safety measures in place.
• Food Arrangements : Specify if students need to bring their lunch or if it will be provided.
• Cost : If there’s any cost involved, mention the amount and the payment method.

Step 4: Include a Call to Action

Trending now: find out why.

Encourage the recipient to sign the permission slip and return it by a specific date. Also, provide your contact information for any questions or concerns they might have.

Step 5: Express Gratitude

Close your letter by thanking the parents or guardians for their time and support, reinforcing the value of the field trip for their child’s education.

Step 6: Provide a Signature Line

End with a professional closing, such as “Sincerely,” followed by a space for your signature and printed name.

Template for a Permission Letter for a Field Trip

[Your Name] [Your Position] [School Name] [School Address] [Date]

[Recipient’s Address]

Dear [Parent’s Name],

I am pleased to inform you about an upcoming field trip that we have organized for [Grade/Class]. We plan to visit [Destination] on [Date], which will be an enriching experience for the students as they learn about [Educational Purpose].

Details of the Field Trip:

• Destination : [Destination]
• Date and Time : [Date and Time]
• Purpose : [Purpose of the Trip]
• Transportation : [Transportation Details]
• Food : [Food Arrangements]
• Cost : [Cost Details]

Please sign the attached permission slip and return it to us by [Return Date]. If you have any questions or require further information, feel free to contact me at [Your Contact Information].

Thank you for your continued support and cooperation in enhancing our students’ learning experiences.

[Your Signature] [Your Name] [Your Position]

Personal Tips from Experience

• Double-check the details : Ensure all the information is accurate and up-to-date to avoid any confusion.
• Engage with empathy : Understand that parents might have concerns. Addressing these proactively can build trust.
• Follow-up : Consider sending a reminder or making a follow-up call as the return date approaches.

I’d love to hear your thoughts or experiences with writing permission letters for field trips. Have you found a particular approach effective? Do you have any tips to share? Please leave your comments below, and let’s discuss!

Frequently Asked Questions (FAQs)

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Sample Request Letter for Educational Field Trip

Sample request letter for education trips to companies, organizations, and NGOs from universities, colleges, or schools. Sample letter of excursion from students to HOD, Principal, Headmaster, or Coordinator.

Request for Educational Field Trip

To: The Director Organization Name Address City

Subject: Request Letter for Educational Field Trip, Training Visit 4th Year MBBS Class

Apart from traditional lectures, field visits/Training is part of Community Oriented Medical Education. In this regard, students of 4th Year MBBS class of this College, visit various institutions/establishments every year. In this connection, 103 students along with 4 X faculty Members intend to visit your institute on 18 Dec on Tuesday from 10:50 am onward.

It is requested that necessary arrangements for the subject visit may please be made, and confirmation of the same may please be communicated to Dr. Dilshah Pasha as soon as possible.

HOD COMMUNITY MEDICINE

Educational Field Trip Letter Sample

The students (15) of BSc. Human Development, and Family Studies of the Institute of Rural Home Economics, University of Agriculture, want to visit your prestigious institution on 6-6-(Date) at 10:00 clock. Kindly allow us to visit your esteemed institution.

Thanks in Anticipation

Dr.Aisha Institute of Home Economics University of Agriculture

Reply to the Request Letter for Educational Field Trip

Dear Prof. Dr. Dilshah Pasha

Reference your letter this morning with letter ref. med/cmh/ about the training visit of 4th-year MBBS class students to our organization on Tuesday 25 December.

We will be pleased to welcome the visiting students, and faculty members on 25th December at 10:20 am, and briefing, and visit to the facilities at our organization will accordingly be arranged.

With Regards,

Request Letter for Educational Trip

To, The management, Oxford College, US

Respected sir,

With due respect, I am writing this letter to ask for permission to arrange a field trip to some old forts for my History course. This trip is very important for the students of history as they have to work on a research project, and for that, they need to visit different locations under the supervision of their instructor. For the trip, we will be needed the college buses. I have attached the list of places we need to visit.

Kindly grant us approval so that we can wind this up by the end of this month. We shall be really thankful to you. Thanks

Mr. James John, HOD History department

Letter to Father Seeking Permission to go on an Excursion

Dear Father,

I am really sorry for not being able to write to you last week as my pre-board examination preparation tests session was undergoing. I have had a better percentage in this test session, especially in Math, Physics, and Chemistry. As you know I am having these test sessions for about 6 months now, I really feel that now I am gaining more grip over Math, Physics, and chemistry. I will send you my cumulative result report of the last 2 test sessions by the 10 of January. Then my last session “send-ups” will be left to attempt.  Board papers will commence end of March.

I wanted to take your kind permission for an excursion trip to Naran & Kaghan with the Class, and school teachers for a week. Papa, I am really tired and want to have some mental relaxation for a few days before I give my send-ups attempt. I am kind of room sick, and my nerves need to relax. The excursion trip will be leaving on 15 January and will return on 19 January, under the kind guidance, and surveillance of staff teachers, and the Coordinator.

The charges for an excursion trip are Rs 5000 per head. Cambridge and Matric student badges will be going together. Also, this will be our last school memory, an excursion trip. I really don’t want to miss it as well I will have psychological relief from the burden of studies for a while.

I hope you will definitely allow me to go on this excursion trip with my fellows and teachers. I assure you that this excursion trip and relaxation will not affect my result and performance in send-ups.

I need to submit my dues, and parents’ permission letter by 10 January. Kindly, reply to me soon so I don’t miss this chance. Love you, papa, you are my inspiration. Love you loads. I will keep updating you at whatever location we reach. I will send the detailed excursion trip destinations and transportation. Love you!

Yours Shining Star,

Loving daughter Dj

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5 thoughts on “Sample Request Letter for Educational Field Trip”

Write a letter to the head of department asking for funds to go for excursion to America

your letter is here: https://semioffice.com/request-letters/letter-asking-for-funds-to-go-for-excursion/

Example of educational trip

Confirmation letter to principal for permitting our ward to go educational tour with the school

here it is: https://semioffice.com/school-letters/formal-confirmation-letter-to-principal-for-educational-tour-permission/

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The world’s most exciting destinations

From the world’s most professional DMCs

DMC Moscow invites you to visit our wonderful country.

Moscow is not only the political, cultural, and business centre of modern Russia, but also one of the oldest Russian cities, with a history that goes back 1000 years and many monuments of original Russian architecture and art. The golden domes of its churches, world-famous museums and theatres, broad avenues with high-rises, and cozy, typically ‘Moscow’ streets with merchants’ houses – all make Moscow one of the most popular tourist destinations. In addition to its unique attractions, Moscow is undoubtedly attractive for its economic and business potential. It possesses a wonderful infrastructure, an extensive choice of hotels, and modern exhibition centres hosting important international exhibitions and congresses. Moscow is one of the most colourful and interesting cities in the world, being equally well suited as a location in which to relax and do business.

 The Moscow region is represented by DMC Moscow , one of the leading Destination Management Companies (DMCs) in Moscow .

125252, str. Zorge 9, Moscow

[email protected]

A dynamically developing company with considerable experience of working in this field, DMC Moscow has shown itself to be a responsible partner. Our success is built on our constant striving for perfection and our quest for new ideas and opportunities in this constantly developing and competitive field.

DMC Moscow was set up by professionals. Our main aim in founding our company was to bring together experience, knowledge, creative ideas, and creative management in the MICE industry so as to be able to offer you high-quality service which is focused entirely on the client. Organizing unique business events requires profound and comprehensive knowledge of the region, advanced technologies, a team of experienced professionals, and, of course, responsible suppliers of services. We are proud to be able to call upon reliable and professional partners who provide excellent quality of service at competitive prices. Our extensive network of contacts throughout the region gives you access to experienced and well-qualified specialists.

As a leading DMC, we offer a wide range of destination-management services to participants in and organizers of conferences, seminars, exhibitions, and incentive tours in Moscow and in popular cities in our region, offering all our clients exceptional quality of service. We are keen to share with you our knowledge and experience in organizing events – including events in the most unusual forms. During the course of any event that we organize our employees will be at your complete disposal from the moment you arrive in Moscow to the moment you leave. We will do everything to ensure that your event is organized in complete accordance with your desires and is carried out to the highest professional standard. We will put together the most attractive programme for you while keeping within your budget.

Destination-management services in Moscow:

If you are planning a business meeting, conference, seminar, corporate event, incentive or teambuilding programme, or business tour, we will make sure that your programme is organized with the minimum of fuss or effort on your part. Any event of this kind will require a range of services, which we can easily tailor them to match your desires and budget. With our considerable experience in realizing international projects, we will gladly prepare and conduct your event to the highest standard. We offer the following services:

Venues for all occasions in Moscow: We will organize inspection visits and help you draw up a detailed programme. We will organize bids competitions to find the right service provider and venue for your event. We will help you choose a venue to suit both you and your business event. You will have a choice of modern and comfortable hotel conference rooms, luxurious state rooms in palaces, and much else besides. We will find the option that works best for your business event.

Incentive programmes and teambuilding events in Moscow: Realization of original ideas and incentive programmes – fulfilment of your every desire in order to ensure that you experience nothing but positive emotions and the best of moods. Incentive programmes are devised for specific groups and are tailored to the particular client’s objectives, desires, and budget. We can organize and conduct a broad range of teambuilding events – something which is of fundamental importance in improving team spirit and fostering understanding, trust, and mutual help.

An individual approach to selecting and booking hotels in Moscow: We will help you choose and book hotel rooms in the most convenient locations and at special rates to suit your desires, budget, and the status of your delegates. The hotels with which we work are always situated in locations which are as convenient as possible for getting around the city.

Organization and holding of conferences in Moscow: The success of a dynamically developing business depends on the promotion of the goods and services which the company offers. For this purpose participation in business events is essential; conferences, in particular, are especially important for corporate image and a company’s work with its partners. We will help you organize and conduct events of whatever complexity.

Logistics, transport services, transfers in Moscow:

Transport services are essential to the success of your event. Our work in this area includes coordination of transport services for participants in corporate events, provision of business and executive-class cars, provision of coaches and minibuses, meets at airports and railway stations, group transfers, exclusive transport for evening events, VIP services, and provision of chauffeured cars (for groups of whatever size). We can also place banners and notices on buses and provide special transport for baggage.

Special events in Moscow:

Special events are an effective way to underline the importance of an event. They include opening and closing ceremonies, evening receptions, exclusive concerts and shows, and gala suppers held in the location of the client’s choice (including the most exotic locations). We can take care of catering and musical accompaniment.

Provision of high-class service staff in Moscow:

We can arrange for uniformed guides in your company’s corporate style, professional translators, designers, scriptwriters, directors, and audio-video equipment and IT solutions.

Excursion programmes in Moscow:

An individual approach to organizing events for both groups and VIP guests. We can arrange special out-of-hours visits to museums and pre- and post-conference tours. We will do everything to ensure that nothing distracts you from contemplation of our region’s unique beauty and cultural attractions.

We are confident that an event which has been professionally prepared and conducted to the highest standard will make an unforgettable impression on all involved.

Russia arrests California woman over suspected treason for helping Ukraine’s armed forces

The us-russian dual citizen is accused of collecting funds for ukraine.

(CNN/3TV/CBS 5) — A US-Russian dual citizen has been arrested in Russia on charges of treason for allegedly collecting funds for Ukrainian organizations and openly supporting Kyiv.

Russia’s Federal Security Service (FSB) said the unnamed 33-year-old woman, who lived in Los Angeles, was detained in the Russian city of Yekaterinburg for “providing financial assistance to a foreign state in activities directed against” Russian security. Yekaterinburg is about 1,100 miles east of Moscow.

“Since February 2022, she has proactively collected funds in the interests of one of the Ukrainian organizations, which were subsequently used to purchase tactical medicine, equipment, weapons and ammunition by the Ukrainian Armed Forces,” the FSB said in a statement released Tuesday.

It also accused the woman of taking part in “public actions in support of the Kyiv regime” while in the US.

“Operational search activities and investigative actions continue. The court chose a preventive measure in the form of detention for the accused,” the statement added.

CNN has contacted the US Embassy in Moscow and the US State Department for comment.

Moscow has detained several US citizens in recent years, some of whom have been exchanged for Russian prisoners held in Western countries.

The FSB arrested American journalist Evan Gershkovich , a reporter for the Wall Street Journal, in Yekaterinburg in March last year on charges of espionage, which he, his employer and the US government have strenuously denied.

The Moscow City Court on Tuesday rejected Gershkovich’s lawyers appeal and has upheld his pretrial detention until March 30.

“Having considered the appeal against the decision of the Lefortovo District Court of Moscow to extend the period of detention in relation to Evan Gershkovich, left the court decision unchanged and the appeal was not satisfied,” the court said.

If convicted, Gershkovich faces up to 20 years in prison.

Russian President Vladimir Putin recently suggested “an agreement can be reached” with the US to exchange Gershkovich for Vadim Krasikov, a Russian serving a life sentence in Germany for murdering a former Chechen fighter in Berlin in 2019.

“Listen, I’ll tell you: sitting in one country, a country that is an ally of the United States, is a man who, for patriotic reasons, eliminated a bandit in one of the European capitals,” Putin said in an interview earlier this month with the right-wing American pundit Tucker Carlson .

“We have no taboo about solving this problem. We are ready to solve it, but there are certain conditions that are being discussed through special services channels between the intelligence services. I think an agreement can be reached,” he told the former Fox News host.

In December 2022, Russia released WNBA star Brittney Griner in a prisoner swap that involved Russian arms dealer Viktor Bout. Griner, who had for years played in the off-season for a Russian women’s basketball team, had been detained in February of that year on drug smuggling charges at an airport in the Moscow region .

Former US Marine Paul Whelan was sentenced to 16 years in prison in June 2020 after being convicted on espionage charges that he vehemently denies . And currently, journalist Alsu Kurmasheva , is also being held in pre-trial detention failing to register as a “foreign agent,” according to CBS News .

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