travel abroad requirements deped

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Personal Authority to Travel Abroad Application Process for DepEd Teachers

Are you an educator or employee under the Department of Education (DepEd) in the Philippines planning to travel overseas for work, personal reasons, or professional development? You may require a Personal Authority to Travel permit for international travel.

Allow me to share my personal experience when I applied for an Authority to Travel Permit for an overseas trip. My aim is to help ensure a smooth process for your international journey, eliminating any concerns about facing issues at the Philippine Immigration Office.

Here is the New Travel Guidelines for all Personnel of the Department of Education: DepEd Order No. 46 s. 2022

School-Based:

Write a letter of intent to your school head.

Before initiating the application process, it is advisable to draft a letter of intent addressed to your Principal or School Head. In this letter, kindly express your intention to travel abroad for personal reasons and your request for leave without pay during this period. It’s crucial to specify the dates of your absence, as you will also need to record these dates on your Service Form (SF) 6.

Obtain School Clearance

Once your Principal has endorsed your letter of intent, you will receive a Clearance Form certifying that you have no pending property or financial responsibilities, nor any ongoing administrative cases against you. This clearance pertains to your school and requires signatures from various individuals in authority within your school. This process may take up to 2 days, depending on the availability of these officials.

Request a Certificate of Employment

Irrespective of your travel purpose, it’s always beneficial to have a Certificate of Employment on hand. You may need it for visa applications or as a supporting document during immigration checks.

Complete your Service Form (SF) 6

With assistance from your Accounting Office and School Registrar, complete Form 6 by providing the travel dates and destination. Once it is signed, you can tick one requirement off your checklist.

After completing these steps, you will need to await the INDORSEMENT LETTER from your Principal’s office. Once you receive it, it’s time to fulfill the remaining requirements at your SCHOOL’S DIVISION OFFICE.

Division-Based:

Visit the records office.

Upon arriving at the records section, submit the requirements you obtained from your school. In return, you will receive a CLEARANCE FORM.

Get the Clearance Form Signed by the Clearing Officer/Official

Similar to the school clearance process, this step is division-based. If the officials or officers are available, obtaining their signatures should be straightforward. However, if they are away on official business, you may need to wait until their return. Depending on their availability, completing this clearance may take at least 2 days or more. In my case, it took another 2 days, and I considered myself fortunate.

Submit the Clearance and Other Requirements to the Records Office

Once you have completed all the necessary steps, submit your documents to the Records Office. They will then forward these to the Regional Office.

The Schools Division Office (SDO) will be responsible for issuing the CERTIFICATE OF NO PENDING CASE.

After these steps, your only task is to wait. The SDO will forward your application to the Regional Office, where the Regional Director will sign it. Your SDO will also send Indorsement Letters to the Regional Office.

You may choose to follow up with your SDO regarding the status of your application. In my case, after two weeks, I finally received my AUTHORITY TO TRAVEL, which was signed by the Regional Director.

These changes in the application process for a Personal Authority to Travel have made it even more accessible for DepEd teachers to travel overseas and spend time with their families or simply enjoy a holiday abroad. This process has also expedited the procedure compared to the past and has altered the way teachers perceive declaring their government employment status at the airport immigration.

If you’re wondering when is the right time to begin processing your Authority to Travel, I recommend starting 1 to 1.5 months before your scheduled flight. This will provide ample time to complete the process without any rush.

Do You Need to Pay the Travel Tax?

Yes, except for cases of OFFICIAL TRAVEL AUTHORITY, personal travelers are required to pay the travel tax.

Finally, just before our flight abroad, I informed the Immigration officer that I was employed by DepEd. He requested my Authority to Travel, examined the document signed by the Regional Director, and stamped my passport. No further questions were asked. Safe travels!

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Travel guidelines for deped personnel: comprehensive overview of deped’s omnibus travel guidelines as per deped order no. 043, s. 2022 and its amendment.

Table of Contents

I. Introduction

The Department of Education (DepEd) in the Philippines, committed to promoting the welfare of its personnel, issued an important set of directives under DepEd Order No. 043, S. 2022. These directives, encapsulated in comprehensive travel guidelines, underwent subsequent amendments, further enriching their scope under DepEd Order No. 046, S. 2022.

Travel guidelines within an organization, particularly one as large as DepEd, are critical for numerous reasons. They provide a structured framework for personnel to follow, ensuring that all travel-related activities align with the organization’s principles and goals. In the case of DepEd, these guidelines aim to guarantee safety, promote the efficient use of funds, and ensure alignment with the organization’s mission.

The new guidelines, as a result of the amendment, present several advantages. They offer increased safety and security for all traveling personnel by providing clear and concise directives. Furthermore, they promote financial prudence, aligning the utilization of travel funds with the Department’s broader mission and objectives.

II. DepEd Order No. 043, S. 2022: Establishment and Details

On October 10, 2022, DepEd issued Order No. 043, S. 2022. This order was of critical importance as it aimed to establish a set of travel guidelines designed to ensure the safety and promote the efficient travel of all DepEd personnel. The order’s primary focus was the safety and well-being of the personnel, a testament to DepEd’s commitment to its employees.

The scope of the order was broad, encapsulating all personnel under DepEd, including teachers, non-teaching staff, school heads, and other employees. It covered all types of travel, whether official or personal, thereby establishing a holistic framework for travel-related activities within the organization.

The travel guidelines under the order were comprehensive. They included directives concerning the authorization of travel, stipulations on adherence to the approved travel budget, and procedures for proper documentation of travel activities. Furthermore, the order mandated that all travel be completed within the authorized period and that all travel expenses be appropriately accounted for.

Violation of these guidelines would result in penalties, which were progressively severe. A first offense would result in a warning, a second offense would lead to the suspension of travel privileges for a month, and a third offense would result in termination of employment.

III. DepEd Order No. 046, S. 2022: Amendments to DepEd Order No. 043, S. 2022

To enhance and further clarify the directives under DepEd Order No. 043, S. 2022, the Department issued an amendment, DepEd Order No. 046, S. 2022, on October 17, 2022. This amendment aimed to provide additional clarity on certain provisions of the original order and introduce new guidelines to further streamline travel activities within the Department.

The amendment clarified the definition of “official travel,” giving a more precise understanding of what constituted travel for official purposes. The requirements for travel authorization were detailed, providing a clear procedure for obtaining necessary permissions. Furthermore, the amendment outlined the processes for documenting travel and accounting for travel expenses, thereby promoting transparency and accountability.

In addition, the amendment introduced new guidelines. These included directives emphasizing the need for all travel to be in accordance with the DepEd Travel Policy, to be cost-effective, and to be consistent with DepEd’s mission and goals. These new guidelines aimed to strengthen the overall travel framework within the Department, ensuring more effective utilization of resources while maintaining a keen focus on the Department’s core objectives.

IV. Background: The Department of Education (DepEd)

As the most significant governmental agency in the Philippines, DepEd shoulders the responsibility of educating over 26 million students from kindergarten to senior high school. It is a mammoth task requiring significant resources, both human and financial. DepEd employs over 800,000 personnel, making it one of the country’s largest employers.

With a budget exceeding $10 billion, DepEd’s financial resources are substantial. However, given the magnitude of its mission, every cent is critical. Travel expenses form a significant part of the overall budget. In 2022, DepEd allocated over $100 million towards travel expenses, underscoring the importance of efficient and effective management of travel activities within the Department.

V. Significance of Travel Guidelines

Travel guidelines within an organization are much more than just a set of rules; they are a reflection of the organization’s values and priorities. In the case of DepEd, the travel guidelines hold significant importance for several reasons.

First, they are designed to ensure the safety and security of DepEd personnel. Travel, while necessary, can pose various risks, and it is crucial that the Department takes necessary measures to mitigate these risks.

Second, the guidelines aim to promote efficiency and effectiveness in the use of travel funds. With a large budget allocated to travel, it is imperative that these funds are utilized optimally, ensuring maximum benefit for the Department and, ultimately, the students.

Finally, the guidelines help ensure that all travel is made in a manner that is consistent with DepEd’s mission and goals. It is vital that all activities within the Department, including travel, align with its broader objectives, ensuring cohesion and unity of purpose.

VI. Benefits of the New Travel Guidelines

The new travel guidelines, introduced under DepEd Order No. 046, S. 2022, offer numerous benefits. They promise to increase safety and security for all DepEd personnel by providing clear directives for all travel-related activities. By promoting adherence to a structured framework, the guidelines help mitigate potential risks associated with travel.

Additionally, the guidelines are designed to enhance efficiency and effectiveness in the use of travel funds. By emphasizing cost-effective travel and accountability of travel expenses, the guidelines ensure that every dollar spent is worth it.

Finally, the guidelines foster greater consistency with DepEd’s mission and goals. They ensure that all travel aligns with the Department’s core objectives, thereby promoting unity of purpose across all levels of the organization.

VII. Accessing the New Travel Guidelines

The new travel guidelines are easily accessible for all DepEd personnel. They are available on the official DepEd website, ensuring widespread accessibility. Moreover, personnel seeking additional information or clarification can approach their local DepEd offices. This multi-channel approach ensures that all personnel have access to the information they need to comply with the new guidelines.

VIII. Conclusion

In summary, DepEd Order No. 043, S. 2022, and its subsequent amendment, DepEd Order No. 046, S. 2022, have significantly shaped the travel guidelines within the Department of Education. By focusing on safety, efficiency, and alignment with DepEd’s core objectives, these guidelines ensure that travel within the Department is not just a routine activity, but a strategic function that supports its broader mission. As the Department continues to strive towards excellence in education, these guidelines will undoubtedly play a crucial role in its journey.

IX. References

A. DepEd Order No. 043, S. 2022

B. DepEd Order No. 046, S. 2022

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ARTA-  14. REQUEST OF AUTHORITY TO TRAVEL ABROAD

Request of authority to travel abroad.

All DepEd Personnel are required to process authority to travel before being allowed to travel on a foreign country. The application for travel authority on personal reason shall observe the following policy: • Appropriate travel authorization has been obtained from the agency • The requisite leave forms have been duly accomplished • The absence shall not hamper the operational efficiency of the agency

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Advice on traveling abroad for a DEPED teacher

By Jordan & Jenet February 24, 2021 in Philippines

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17 posts in this topic

Recommended posts, jordan & jenet   48.

I'm wanting to meet my fiancé in Costa Rica during their school break in June maybe, But she is a teacher with DepED and they seem to have a thousand other rules about traveling or if she is even allowed.

Does anyone have experience in what our options might be for her to be able to travel outside of the normal Travel/health insurance, signing the document about dangers and risks of traveling etc....

Is a travel authority required? What is the risk of not telling anyone she is leaving for a vacation? Thanks! Jordan

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Adventine   3,187

From my understanding, a travel authority is only required if she is travelling abroad on official business (as she is a government school teacher). I am not aware of any other restrictions.

However, as a private citizen going on a purely tourist trip, I think the normal tourist travel requirements will do (round trip ticket,  COVID test result, travel insurance with COVID coverage, proof of hotel bookings, approved leave from her employer, proof of financial capacity to travel, proof of sponsorship if you are paying for her, etc).

The risk of not telling anyone she is leaving for vacation, is that if they ask her about it, it can look bad if she says her employer doesn't know she's on holiday. 

She needs to answer truthfully, but also not volunteer anything that is not specifically asked. 

Unoriginal   17

Back in 2018, my then fiancé was denied exiting the country because she did not have a travel authority. At the time she was an employee of her LGU.  We were to take a short trip to Thailand but they would not let her through passport control without the travel authority.  She feels that if she had not stated that she was a gov't employee there would have been no problem.  After researching the issue afterwards, it seems that it was not required, but as with all things in the Philippines, the rules depend on the one applying them.  Just food for thought.

• Adventine and Jordan & Jenet

seekingthetruth   1,218

11 hours ago, Jordan & Jenet said: Hello All,   I'm wanting to meet my fiancé in Costa Rica during their school break in June maybe, But she is a teacher with DepED and they seem to have a thousand other rules about traveling or if she is even allowed.   Does anyone have experience in what our options might be for her to be able to travel outside of the normal Travel/health insurance, signing the document about dangers and risks of traveling etc.... Is a travel authority required? What is the risk of not telling anyone she is leaving for a vacation? Thanks! Jordan

She needs to get the Travel Authority or whatever DepEd calls it.  My sister-in-law teaches at a public school in Manila and went with us to NZ a year ago.  She got the letter and was asked for it at immigration.  I'm not sure how they knew to ask but maybe they ask for your occupation.

Nov. 29th, 2020: I-130 submitted online, NOA 1 Nov. 30th, 2020

Feb. 19th, 2021: Case Is Being Actively Reviewed By USCIS

Feb. 19th, 2021: I-130 Approved  😊

Feb. 25th, 2021: Welcome letter from NVC

Mar. 9th, 2021:  Received Hard Copy NOA 2 I-797 in mail

October, 2021: One Year Postponement of Move, Visa Completion On Hold

Feb. 4th, 2022: Submitted DS 260

Stepdaughter

Dec. 9th, 2020: Case Is Being Actively Reviewed By USCIS

Thanks @Unoriginal  and @seekingthetruth , I learned something new today too.

notantifun   196

Filipinos who work as civil servants (govt jobs) are required travel authority when leaving the country for both business and leasure. It's considered a grave misconduct and they could be dismissed from service if they leave the country without TA.  

• Adventine , seekingthetruth and Chancy

Chancy   6,233

19 hours ago, Jordan & Jenet said: Is a travel authority required? What is the risk of not telling anyone she is leaving for a vacation?

Yes, your fiancee will need travel authority even if her trip will be during the school break.  There is no way to bypass the exit interview at the airport so she will have to tell the immigration officer that she is traveling.  If she is not a frequent traveler, chances are high that she will be asked about her job and/or asked to present her work ID.  She will likely be denied boarding if she cannot show her travel authority to the BI officer.  I've personally witnessed this happening to a government employee ahead of me in line at NAIA.

• Adventine and angeljolie

1 hour ago, Chancy said:   Yes, your fiancee will need travel authority even if her trip will be during the school break.  There is no way to bypass the exit interview at the airport so she will have to tell the immigration officer that she is traveling.  If she is not a frequent traveler, chances are high that she will be asked about her job and/or asked to present her work ID.  She will likely be denied boarding if she cannot show her travel authority to the BI officer.  I've personally witnessed this happening to a government employee ahead of me in line at NAIA.  

Geesh, It's starting to sound like being a government employee makes you a slave.

Thank you everyone for your answers, very helpful! Jordan

16 minutes ago, Jordan & Jenet said: Geesh, It's starting to sound like being a government employee makes you a slave. Thank you everyone for your answers, very helpful! Jordan

Make sure you request it early.  If I recall correctly, my SIL requested it well ahead of the trip and ended up having to pester them the week before the trip.

59 minutes ago, seekingthetruth said: Make sure you request it early.  If I recall correctly, my SIL requested it well ahead of the trip and ended up having to pester them the week before the trip.

Thanks, I'm having her do it now. But her boss mentioned something about DepED having its own set of travel restrictions right now and to wait until march 1st. Sigh. I'm about to just have her quit and send the same salary monthly lol..... Jordan

• Carpe Vinum

1 hour ago, Jordan & Jenet said: Thanks, I'm having her do it now. But her boss mentioned something about DepED having its own set of travel restrictions right now and to wait until march 1st. Sigh. I'm about to just have her quit and send the same salary monthly lol..... Jordan

Actually, that is what I did, for different reasons.  My wife then fiancé had a B1/B2 visa, so when I quit my job on April 1, 2012, she resigned a week later from her job with an American company, and in May, she flew to the U.S. to help me get my house ready to sell.  I sometimes regret that she quit because it was a good job and she enjoyed it, but we didn't need the money.

flicks1998   1,044

14 hours ago, Jordan & Jenet said: Geesh, It's starting to sound like being a government employee makes you a slave. Thank you everyone for your answers, very helpful! Jordan

The United States is now a country obsessed with the worship of its own ignorance.  Americans are proud of not knowing things.  They have reached a point where ignorance, is an actual virtue.  To reject the advice of experts is to assert autonomy, a way for Americans to insulate their increasingly fragile egos from ever being told they're wrong about anything.  It is a new Declaration of Independence: no longer do we hold these truths to be self-evident, we hold all truths to be self-evident, even the ones that arent true.  All things are knowable and every opinion on any subject is as good as any other.  The fundamental knowledge of the average American is now so low that it has crashed through the floor of "uninformed", passed "misinformed", on the way down, and now plummeting to "aggressively wrong."

• 1 year later...

JohnnyAugustine   0

https://legacy.senate.gov.ph/lisdata/13221119!.pdf

"The right to travel is a constitutionally protected right. It is a fundamental right, which occupies a preferred position in the hierarchy of values.

The right to travel is part of the liberty of which a citizen cannot be deprived without due process of law and only on clear and compelling grounds of national security, public health and public safety as mandated by the Constitution."

" In any case, when there is a dilemma between an individual claiming the exercise of a constitutional right vis-a-vis the state's assertion of authority to restrict the same,   any doubt must, at all times, be resolved in favor of the free exercise of the right, absent any explicit provision of law to the contrary."

https://www.officialgazette.gov.ph/constitutions/1987-constitution/

7 hours ago, JohnnyAugustine said:   https://legacy.senate.gov.ph/lisdata/13221119!.pdf   "The right to travel is a constitutionally protected right. It is a fundamental right, which occupies a preferred position in the hierarchy of values. The right to travel is part of the liberty of which a citizen cannot be deprived without due process of law and only on clear and compelling grounds of national security, public health and public safety as mandated by the Constitution."   " In any case, when there is a dilemma between an individual claiming the exercise of a constitutional right vis-a-vis the state's assertion of authority to restrict the same,   any doubt must, at all times, be resolved in favor of the free exercise of the right, absent any explicit provision of law to the contrary."   https://www.officialgazette.gov.ph/constitutions/1987-constitution/   https://www.officialgazette.gov.ph/constitutions/the-1987-constitution-of-the-republic-of-the-philippines/the-1987-constitution-of-the-republic-of-the-philippines-article-iii/   Article III " (2) No torture, force, violence, threat,   intimidation, or any other means which vitiate the free will shall be used against him ." " (4) The   law shall provide for penal and civil sanctions for violations of this section as well as compensation to and rehabilitation of victims of torture or similar practices, and their families."" SECTION 6. The liberty of abode and of changing the same within the limits prescribed by law shall not be impaired except upon lawful order of the court. Neither shall the right to travel be impaired except in the interest of national security, public safety, or public health, as may be provided by law.   "SECTION 11. Free access to the courts and quasi-judicial bodies and adequate legal assistance shall not be denied to any person by reason of poverty. "   Where is it in the constitution of Philippines, that an ordinary, law-obiding public school teacher could be deprived from his/her right to travel by a BI officer,  " without due process of law and only on clear and compelling grounds of national security, public health and public safety "? (How many times BI provided written evidence to off-loaded  public employees, teachers, as required by the constitution?)   Where is it in the constitution of Philippines, that an ordinary, law-obiding public school teacher should apply for a "DepEd travel permit" before attempting to travel abroad, if the person is not a "public threat" to anyone?   Where is it in the constitution of Philippines that "DepEd administrators can sit on an application for 4-5 months, or as long as they want, - for no legal reason -, if they claim, they were "busy", and so,  effectively taking away the "right to travel" from their employees, - , or request to re-submit the application after several months, because they lost it (yes: happened!), and so making it absolutely impossible within the provided time-frame of application -, giving no reason or no explanation to the person who followed the above "imposed rules" , called "procedures " (not law!), that already had taken away their constitutional rights?  Is it fair if any Deped adminstrator is telling the applicant: "You might get approval by the time of your travel" - and will DepEd pay for the substantial difference of air fare, hotel reservation, etc. due to the delay they caused?    Are these government offices intentionally force employees (even tell!, directly, during BI interviews!)  to first resign from their job - if they wanted to excercise their right of travel? (The person who experienced that - and it happened - may only know one such case, being told by BI: "The right way you should do: first, resign from your job, before you wanted to find a job abroad! -  with no other witness than the interviewing BI officer: Which makes it one citizen against his/her government, and filing a complaint will be highly unlikely, in the fear or further retaliation, e.g. losing the right to travel forever, just quoting a "national security reason". Is not it "unlawful intimidation",  specifically forbidden in Constitution?)   Had any government employee (BI, DepEd) ever been taken legally responsible for all the damage they caused to individuals - for taking away their civil rights?  How can " compensation and rehabilitation be provided to victims" (tens of thousands!), legally, who suffer from such power-abuse, if the abuser is the government itself, whose job would be to protect the right of citizens?  Is there any legal process - against government offices, whose  procedures and practices are clearly "unconstitutional", without any reasonable doubt in a "resonable mind"?: Or anyone has doubt about the  conspiracy between BI and DepEd, creating  "internal procedures" - covering up their own actions by pointing at another agency/department, and saying: "We just protect our fellow citizens - because that is our job!" ?!! (What a "hypocrisy"! Definition: " the practice of claiming to have moral standards or beliefs to which one's own behavior does not conform...." )   Oh, yes! An employee (teacher) must obey the employer (DepEd), even if the employer is restricting the practice of "constitutional rights", and that restriction is "enforced by BI": that is the "rule of employment", correct?  Why all those "rules" are not found in most democratic countries: e.g. USA or EU countries?  (Yes, they have their immigration laws and visa requirements: but not against their own citizens...                      

People have presented this to PI Immigration throughout the years (many decades) and they do not care what that says.  In fact, if you speak to any attorneys in the PI, they will tell you ways on how PI Immigration gets around all of that, and legally.  You are not dealing with the West.  Rules and rights are loosely enforced in all aspects of society and can change by the day, hour or minute.

top_secret   2,071

The upside is that a government employee WITH travel authority is probably less likely to get offloaded than an ordinary tourist.

Also make sure you check the transit rules for Filipino passports traveling to Costa Rica.  She most likely has to connect through Europe which is a long way to get from the Philippines to Costa Rica.  Otherwise, it is indeed a great vacation destination for Filipinos and Americans.

Wife and Stepdaughter                                                                            

• December 17, 2020:  Married in Costa Rica
• March 08, 2021: Filed l-130s Online
• March 09, 2021: NOA1
• April 26, 2021: NOA2, I-130s Approved
• April 30, 2021: NVC Received
• May 01, 2021: Pay AOS and IV Bills
• May 06, 2021: Submit AOS , Financial Docs and DS-260s
• May 14, 2021: Submit Civil Docs for Stepdaughter
• May 21, 2021: Submit Civil Docs for Wife
• June 25, 2021: NVC  review for Stepdaughter, RFE  submit additional Doc
• July 08, 2021: Wife Documentarily Qualified by NVC
• August 31, 2021: Stepdaughter Documentarily Qualified by NVC
• September 15, 2021: Received Interview Date from NVC , October 05, 2021
• September 22, 2021: Passed physicals at Saint Luke's Extension Clinic
• October 05, 2021: Interview at US Embassy Manila. Verbally approved by US Consul. Positive interview experience.
• October 05, 2021: CEAC status changed to "Issued"
• October 07, 2021: Passports tracking for delivery on 2GO Courier website
• October 08, 2021: Passports with visas delivered.  "Visas on hand"
• October 08, 2021: Paid Immigrant Fee
• October 12, 2021: Temporary CFO Certificates Received
• October 26, 2021 POE arrival at LAX
• November 02, 2021 Social Security Cards arrive in mail
• January 31, 2022: USCIS Status changed to "Card Is Being Produced"
• February 04, 2022: USCIS Status changed to "Card Was Mailed To Me"
• February 07, 2022: Green cards received. 

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