msu travel reimbursement chart

Travel at State – Office of the Controller

Welcome to Michigan State University's Travel Website

• To learn more about the Concur Fiori update, and to see it in action:
• Read the FAQ
• Check out the Fiori on the web demo video
• Check out the Fiori on mobile app demo video

Travel@State provides faculty, staff, students, and guests with resources and information related to traveling on behalf of the University.

MSU has negotiated contracts with multiple airlines, car agencies, and major hotel chains. Booking travel through one of our preferred agencies also gives faculty and staff the ability to direct bill airfare and rail to their department/unit. For more information on booking through Travel@State, please refer to the Preferred Agencies  page.

What is Concur?

Concur is MSU’s travel and expense system that streamlines the travel process for MSU faculty and staff.

What Concur can do:

• Calculate per diems, currency conversions, and mileage
• Book travel and link itineraries through the mobile app
• Add a receipt to your Expense Report just by taking a picture
• Allows travelers to separate business and personal expenses
• Quicker reimbursements
• Real time business intelligence on travelers and costs
• If an event has occurred, locate our travelers and open a line of communication
• Create cash advances and encumbrances during the pre-trip process
• Automated auditing

Have questions? Learn more by visiting our Reference Library  or by contacting the Travel@State team at [email protected] .

Need Help with Reimbursement?

Visit the Reimbursement Chart  for information on reimbursable expenses and receipt requirements.

Please refer to the Travel Policies & Procedures to ensure compliance with Michigan State University regulations.

Reference Guides

The Travel@State team has created a list of helpful resources to guide you through each step of the travel process. Both PDF and video resources can be found in the Reference Library .

Want to stay updated on the latest Travel@State news? Join our Listserv !

Office of Spartan Experiences

If the RSO is intending to travel at any time on behalf of the organization, there are processes that will need to be followed based on the individuals traveling and how the travel will be paid for/reimbursed. To aid in this, please select the option below that best aligns with the travel method the RSO is utilizing.  

*The following options were established in conjunction with the University Travel Office to follow all university related travel policies.  

Option 1 : RSO is using an on-campus account to pay for members to travel without an MSU affiliated Adviser. 

• All related expenditures, as approved by the responsible parties of the organization, must be processed through the RSO reimbursement process. 
• Plane tickets 
• Registration 
• Hotel accommodations 
• Parking 
• Meals 

Option 2 : RSO is using an on-campus account to pay for members and an MSU affiliated Adviser to travel. 

• All related expenditures, as approved by the responsible parties of the organization, for the Adviser will be placed in the Concur system using the RSOs AR or AU account number being charged. The Adviser, or their designee, cannot use their department or other affiliated Travel, Event, or Agency cards to purchase any part of the travel items. 
• If the adviser makes any out-of-pocket purchases on behalf of a student traveling, the responsible parties of the organization must follow the RSO reimbursement process to reimburse the Adviser.   
• An Email must be generated by two members designated as responsible parties of the RSOs accounts to be attached to the Concur travel request.  

Option 3 : RSO is using an on-campus account to pay for members to travel while the accompanying MSU affiliated Adviser is covered by an MSU Department. 

• All related expenditures for the Adviser will be placed in the Concur system using the department account number being charged. The Adviser, or their designee, will follow all university and departmental directives related to travel accordingly. 

Option 4 : RSO is using department funds/accounts to pay for all expenses related to members to travel with or without an MSU affiliated Adviser. 

• All related expenditures will have to be processed via the travel sponsoring department in accordance with university policies and guidelines. The RSO cannot reimburse the university department for travel-related expenses.  

Option 5 : RSO is using an off-campus account to pay for members to travel with or without an MSU affiliated Adviser. 

• All related expenditures will have to be processed via the off-campus account.  
• If traveling with an Adviser, please reach out to the Office of Spartan Experiences for further instructions. The Adviser’s travel requires documentation that will have to be handled on a case-by-case basis for this type of situation.  

Option 6 : RSO is using non-student or non-University funds to travel. 

• All related expenditures will have to be processed via the sponsoring group in accordance with their respective policies and guidelines. The RSO cannot reimburse travel-related expenses within this scenario. 

If your organization hosted an event off-campus or traveled off-campus as an organization and meets one of the below criteria you must submit the   Clery Non-Campus Property Form . This expectation is due to the Clery Act requirements we are expected to follow.

Criteria are:

• If the RSO is hosting an event, meeting, practice, etc and has a written agreement for use of a building or property (including fields, parks, event venues, etc.).
• If the RSO is traveling and has a written agreement for use of a building or property (including lodging or event venue, etc.).

Information that you will need to provide is:

• If there is a MSU faculty or staff in attendance for possible Campus Security Authority (CSA) designation).
• Address of the location the RSO is renting or owns.
• Date(s) and time(s) for the event(s), meeting(s), practice(s) or trip(s).

If your international RSO trip is MSU-sponsored, please follow the directions below under “Global Travel Registry” section to register your trip and to activate the relevant benefits. The definition of MSU-sponsored international travel may be found at:  globalsafety.msu.edu/sponsored-travel .

O nly RSO trips that are MSU-sponsored can be registered in the MSU Global Travel Registry and can access the benefits described below. If you are unsure whether an RSO trip is MSU-sponsored, please contact the Office for Global Health, Safety, and Security at  [email protected]  or 517-884-2174.

If your trip is not considered MSU-sponsored, your group is encouraged to purchase International SOS membership and international health insurance independently at:  internationalsos.com . For coverage comparable to MSU’s, select a plan that includes medical benefits.

MSU RSOs traveling internationally on trips that are MSU-sponsored, but not part of an Office for Education Abroad program, must register their travel in the MSU Global Travel Registry:  travelregistry.msu.edu . It is not necessary to submit a travel request to Concur. Travel registration can be completed by the individual travelers, a group leader, or an RSO advisor. We recommend registering the group together.  

• Activates free international health, evacuation and repatriation insurance.
• Allows travelers to utilize International SOS 24/7 support for urgent or routine medical and security issues.
• Allows travelers to utilize MSU emergency support services.
• Provides important pre-departure information.
• Serves as a crisis response tool.
• Enroll all US citizens and nationals in the US Department of State’s Smart Traveler Enrollment Plan at  step.state.gov . Encourage international students to register with their local Embassy.
• Individual travelers should discuss travel plans with their primary care physician and/or International SOS at 1-215-942-8478 or  app.internationalsos.com  (their pre-travel consultations with a medical professional are free to MSU travelers).
• Consider making an appointment with the MSU Travel Clinic ( travelclinic.msu.edu ) or another travel health professional if you need immunizations, malaria prophylaxis, etc.
• Maintain a high level of vigilance and avoid traveling alone whenever possible.
• Regularly monitor local and international media to increase awareness of local events and entry restrictions.
• Heed the advice of local authorities.
• Do not participate in protests or demonstrations even those with peaceful intentions.
• Pre-program important contact numbers into your mobile phone.
• Consider purchasing trip cancellation or trip insurance coverage.

The Office for Global Health, Safety and Security (Global Security) supports the health, safety, and security of all MSU-sponsored international travelers. Global Security can offer travel safety guidance and are available 24/7 to respond to a crisis. If you have any questions or concerns, please do not hesitate to contact Global Safety.

Telephone: 517-884-2174

Email:  [email protected]  

Web:  globalsafety.msu.edu

EMERGENCY CONTACTS

24/7 International SOS Medical and Security Assistance: +1-215-942-8478 24/7 MSU International Emergency Assistance Line: +1-517-353-3784

International SOS recently extended some of its services to MSU-sponsored domestic travel. The following is now available to those on MSU-sponsored domestic travel:

Pre-travel security and medical briefings (contact  [email protected]  to arrange).

• Medical advice during travel by contacting the International SOS 24/7 Assistance Center: 1-215-942-8478.
• Travel alerts. Download the  International SOS app  and enable location sharing (recommended to get more location-specific alerts) or log in to  internationalsos.com  with MSU membership # 11BCAS798617 and select “Sign Up for Email Alerts”.

Printable  COVID-19 Pocket Guides .

Importantly, these International SOS services do not include medical insurance for MSU-Sponsored domestic travel. Travelers would still need to work through their usual domestic insurance to cover health care costs. 

• International SOS:  internationalsos.com  and download the app (MSU Membership #: 11BCAS765781)
• S. Department of State:  travel.state.gov  and  travel.state.gov/content/travel/en/traveladvisories/ea/covid-19-information.html .
• Centers for Disease Control and Prevention (CDC):  cdc.gov/travel  and  cdc.gov/coronavirus/2019-ncov/travelers/index.html .
• For the latest travel policies and travel health resources, please visit:  globalsafety.msu.edu/travel-during-covid-19-pandemic/ .

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COVID-19: Information from SPA/OSP/CGA

• Federal/State Cost Policy

(Updated 10/1/15 to incorporate the Federal Uniform Guidance at 2 CFR Part 200)

Michigan State University’s (MSU) Federal/State Cost Policy was developed to assist faculty and staff in the management of federal and state sponsored programs, including the identification of roles and responsibilities and how to determine the allowability of costs. It applies to awards received directly from federal/state agencies, as well as awards received from other sponsors who are contracting with MSU under a prime federal or state award (referred to as flow-thru funds). Please note that awards received from other sponsors, such as foundations and industry partners, are often less restrictive.

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Roles and Responsibilities

MSU faculty and staff perform multiple roles in the management of a sponsored program. The expectations and responsibilities associated with these roles are as follows:

All Employees involved in sponsored program administration have a fiduciary responsibility to the University to ensure project transactions are handled according to applicable laws, as well as MSU policies and procedures.  The MSU Manual of Business Procedures provides guidelines for those fiduciary duties while the professional expectations of faculty and staff can be found through MSU's Human Resources Department .  MSU employees should not use their position for improper personal or financial gain or place themselves in a situation which could be viewed by others as biasing the employee's professional judgment, or having the potential to bias the employee's judgment. Decisions such as hiring of family members or purchasing items from companies in which you, your spouse, or your dependents have an ownership interest should be avoided, as they may have the appearance of a potential conflict of interest.

Principal Investigators (PIs) are responsible for the technical success of their projects, as well as complying with the financial and administrative policies of the University and the award.  Although some responsibility may be delegated to staff, PIs must maintain oversight and are accountable for all project activities. PIs’ financial responsibilities include, but are not limited to, reviewing the project account’s operating statement monthly to ensure that the expenses are appropriate, certifying equipment purchases and subaward payments, and completing applicable effort reports. PIs’ technical responsibilities include, but are not limited to, executing the scope of work outlined in the award, completing technical/progress reports, as well as invention and equipment reports to the sponsor as required in the award, and ensuring the integrity of collaborative relationships.

Departmental and College Administrators assist the PI in managing sponsored program accounts with their knowledge of specific project terms and conditions, as well as MSU systems.  They support the execution of the project by performing the following tasks: process forms to hire staff, apportion salaries to project account(s), order supplies, facilitate travel, review and process sub-awardee payments, prepare budget to actual projections, review operating statements (FIN049), etc.  Departments provide an additional level of approval for financial transactions by assigning a Fiscal Officer, who is responsible for the daily oversight on how project funds are spent and managed.

Central Offices support PIs and administrators by providing information and assistance on MSU business processes, which encompass sponsored program accounts. Examples include: Payroll, Purchasing, Capital Asset Management (equipment), Accounting, IRB, IACUC, OSP, OR&I, Export Control, Human Resources, etc.

Contract and Grant Administration (CGA) provides guidance and assistance to faculty and administrators with respect to financial and contractual administration of sponsored programs. CGA is the point of contact and authorized official for the University to funding agencies and for audit inquiries. CGA provides services such as account setup, preparing most federal subawards, requesting no-cost extensions and/or prior agency approvals, managing effort reports, interpreting terms and conditions, reviewing financial transactions such as subaward payments, international travel, cost transfers, Non-Resident Professional Service agreements, conducting a review of expenses that post to the account without CGA pre-review, preparing invoices and financial reports, monitoring cost share, drawing down funds, preparing closeout documents, performing accounts receivable follow up, and calculating/negotiating MSU’s Facilities & Administrative (F&A) rate.

Which Rules Apply – Order of Precedence

Expenditures on externally funded awards must comply with the more restrictive of agency or University policy.

• Applies only to a specific award
• See Account Explorer for a listing of restricted items
• Agency terms and conditions Applies to all awards funded by a particular agency; examples include NSF, NIH, USDA
• Applies to all federally funded awards
• The Uniform Guidance (UG) from the Office of Management and Budget (OMB) found at 2 CFR Chapter 1, part 200 ( http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl )
• The MSU Federal/State Cost Policy
• The MSU Manual of Business Procedures ( http://www.ctlr.msu.edu/COMBP/default.aspx ) governs all financial transactions made at the University

In instances of discrepancy between the general provisions and the project terms and conditions of an award, the award provisions should govern. When MSU policy and agency policy differ, the more restrictive policy applies.

Basic Cost Principles

Expenses incurred on sponsored program accounts must be allowable, reasonable, allocable, and consistently treated between a direct cost and something normally treated as an indirect or an F&A cost. In addition, sufficient documentation must be available (attached to transaction, maintained in department, etc.) to demonstrate that the following basic cost principles are met.

• Allowable: The cost must comply with the policies and procedures of MSU, as well as the specific project terms and conditions of the agreement, and be adequately documented; 2 CFR 200.403
• Reasonable: The cost does not exceed that which would be incurred by a prudent person; 2 CFR 200.404
• Allocable: The cost must be allocated to the project(s) in accordance with the benefits received; 2 CFR 200.405
• Consistently Treated: The cost must be accorded consistent treatment; i.e., an expense may not be charged to a federal award as a direct cost if any other cost incurred for the same purpose in like circumstances has been allocated to the award as an indirect cost; 2 CFR 200.403

Needed, Received, and Used

Auditors focus on expenditures that are incurred close to a project’s end date (i.e. is it truly necessary for the project or just using unspent funds). As a result, purchases need to meet a "needed, received and used" principle. Allowable expenditures during the last 3 months of a project period need to affirmatively answer the following questions.

Is the item(s) needed to complete the project objectives?

Was it received by the project end date?

Was it used in support of the project by the project end date?

For example, the Principal Investigator (PI) wants to buy a piece of equipment three months before the end of a project. In addition to meeting the basic considerations of federal cost principles (allowable, reasonable, allocable, and consistently treated), the equipment purchase must also be in accordance with the “needed, received and used” criteria, meaning it is needed to complete the scope of work and will be received and used by project personnel prior to the end date.

Exceptions to the “needed, received and used” principle are publications costs (within the 90 or 120 close-out period) and unique items with specific agency approval.

For more information, refer to the Needed, Received & Used webpage.

Usual Treatment as Allowable or Unallowable for the Following Sample Items

Expense categories listed below are provided for reference purposes and are not all inclusive.

Select the expense category name for guidance on when the expense may or may not be allowable on a state or federally funded project, as well as documentation that may be necessary to support the cost.

Costs that are typically unallowable may only be charged to your project account when specifically approved by the awarding agency in the award budget or correspondence from the grants officer.

Additional Information

Examples of advertising and public relations expenses that are typically allowable include:

• Project personnel recruitment
• Program outreach
• Required communication/press releases
• Advertising for disposal of project materials (usually handled by MSU Surplus)

2 CFR 200.421 (General Provisions: Advertising and Public Relations)

• 2 CFR 200.423 (General Provisions: Alcoholic Beverages)
• https://www.ctlr.msu.edu/COMBP/mbp45EBS.aspx#I18
• 2 CFR 200.424 (General Provisions: Alumni/ae Activities)
• 2 CFR 200.434 (General Provisions: Contributions and Donations)
• 2 CFR 200.439 (General Provisions: Equipment and Other Capital Expenditures)
• https://upl.msu.edu/mbp/mbp-224/index.html

Exceptions must be listed in the approved budget.

2 CFR 200.438 (General Provisions: Entertainment Costs)

Equipment is defined as an item with a useful life of more than one year and a unit cost of at least $5,000.

• The cost of special purpose equipment should be charged to projects in proportion to its anticipated use and should be coded with appropriate equipment object codes.
• Must be attached to Requisition, Purchase Order, or Asset Fabrication document.
• An example of a labor cost that may be allowable as pay but not capitalized is IPF labor (or other labor billed as a Service Billing or Internal Billing) to fabricate equipment.
• 2 CFR 200.318 (Procurement Standards: General Procurement Standards)
• Section 224 of the Manual of Business Procedures
• https://ctlr.msu.edu/COMBP/mbp19EBS.aspx

2 CFR 200.441 (General Provisions: Fines, Penalties, Damages and Other Settlements)

2 CFR 200.451 (General Provisions: Losses On Other Awards or Contracts)

• An example is of an allowable maintenance cost is an equipment maintenance contract, when the equipment is used for project purposes.
• General maintenance costs such as the repair of window air conditioner, of a hallway eyewash drain, or a ceiling water leak are typically unallowable, as they are assumed to be part of MSU’s basic infrastructure, and therefore recovered through the F&A rate.

2 CFR 200.452 (General Provisions: Maintenance and Repair Costs)

• Business purpose
• Length of event/meeting
• Location of event/meeting
• Participation of non-MSU employees
• Necessity of the expense
• Agency approved budget
• Agency or award specific guidelines
• Required documentation with meal transactions include: agenda, list of participants and business purpose.
• The cost of meals for potential project personnel as part of recruiting should be charged in proportion to the percentage of anticipated effort on the project.
• 2 CFR 200.463 (General Provisions: Recruiting Costs)
• MSU MBP: Food and Beverage, Business Functions

A conference is defined as a meeting, retreat, seminar, symposium, workshop or event whose primary purpose is the dissemination of technical information beyond MSU personnel.

• Costs typically associated with a conference/meeting include: facility rental, A/V equipment costs, conference attendee lodging and meals, printing costs.
• Required documentation with conference transactions include: agenda, list of participants and business purpose
• A best practice procedure to document reasonable conference costs is having sign-in sheets for all conference attendees.
• 2 CFR 200.432 (General Provisions: Conferences)
• 2 CFR 200.454 (General Provisions: Memberships, Subscriptions, and Professional Activity Costs)
• http://ctlr.msu.edu/combp/mbp47EBS.aspx

Participant Support Costs are costs for participants or trainees (but not employees) in connection with conferences, workshops, or training projects and may include stipends, subsistence allowances, travel costs and registration fees.

• Participant support costs must be separately identified in the agency approved budget
• This is a restricted budget category, any budget deviations out of this category requires agency approval.
• Exempt from F&A for all federal awarding agencies.
• 2 CFR 200.456 (General Provisions: Participant Support Costs)
• 2 CFR 200.1 (Acronyms & Definitions: Participant Support Costs)
• 2 CFR 200.308 (Revision of Budget and Program Plans)
• Examples of good and services that are the responsibility of the employee are GPS used to find a hotel, toiletries, and clothing.
• Examples of items used by employees that are project specific are bug spray in Africa, waders for work in streams, and medical shots required for international travel.

2 CFR 200.445 (General Provisions: Goods or Services for Personal Use)

Many federal agencies, such as NSF and NIH allow for 90-day pre-award spending on grants without prior approval.

• 2 CFR 200.458 (General Provisions: Pre-Award Costs)
• Specific agency guidelines
• Specific agency guidelines may include maximum rates or other restrictions on professional service costs.
• The word honorarium/KFS expenditure object code “honoraria/6415” should not be used, as the primary intent of an honorarium is to confer distinction of respect/esteem and is not cost based.
• Payments for speaker fees should use KFS object code 6414.
• Many agencies expect documentation to justify rates as the rate justification is a factor in determining the reasonableness of a cost.
• MSU employees need to be included in the salary budget category. See Federal Cost Policy section “Salaries and Wages” for additional information.
• 2 CFR 200.459 (General Provisions: Professional Service Costs)
• https://ctlr.msu.edu/COMBP/mbp71.aspx

The cost of preparing proposals for potential projects is typically treated as an indirect cost, i.e. paid by General Fund accounts.

2 CFR 200.460 (General Provisions: Proposal Costs)

• Faculty administrative increment(s) are included in IBS, but Health Care Service Component (HSRC) and Outside Work for Pay are not included in IBS.
• Administrative or clerical services are integral to a project or activity;
• Individuals involved can be specifically identified with the project or activity;
• Administrative/clerical salaries on awards received prior to Dec. 26, 2014, will need to be justified, but will not require agency approval until a modification is received.
• The costs are not also recovered as indirect costs.
• Lump sum payments are discouraged because many agencies expect documentation to justify rates as the rate justification is a factor in determining the reasonableness of a cost.
• Faculty overload is generally unallowable because intra-institution consulting is assumed to be a part of faculty duties.  Prior agency approval is necessary and may be granted when Faculty overload is paid across departmental lines and is in addition to regular responsibilities.
• Salary/payroll costs should be supported by completed time cards (students/hourly pay) or Effort Report as appropriate.

2 CFR 200.430 (General Provisions: Compensation - Personal Services)

• 2 CFR 200.413 (Direct and Indirect (F&A) Costs: Direct Costs)

A scholarship or fellowship is typically paid as a stipend to the individual or as tuition payments, and are made to encourage course/degree completion.

• Due to the nature of this type of expense, it is rarely allowed on research projects as the payments are not made in exchange for services, i.e. as an employee.
• Employee benefit packages may include a component for tuition or course reimbursement and are allowable as a fringe benefit.
• 2 CFR 200.466 (General Provisions: Scholarships and Student Aid Costs)
• https://ctlr.msu.edu/COMBP/mbp23.aspx

A sponsorship is a commitment to financially support an external entity for a specific activity.

Sponsorships that provide funds to a project related event or activity are usually listed in the approved budget and may be justified by MSU participation in the event. A statement demonstrating the reasonableness of the cost should be included.

https://ctlr.msu.edu/COMBP/mbp47EBS.aspx

• When not charged solely to the project, appropriate allocation documentation should be maintained and may be reviewed.
• When project supplies are purchased near the end of a project, please refer to the Needed, Received and Used section of this policy.
• Examples of supplies that are typically considered office supplies are toner, paper, pens, office furniture, business cards, printers, etc.
• 2 CFR 200.453 (General Provisions: Materials and Supplies Costs, Including Costs of Computing Devices)

Local and cell phone costs can support numerous activities and are difficult to track for use to a specific project, and are therefore normally treated as an indirect cost, i.e. paid by General Fund accounts.

• 2 CFR 200, Appendix III
• 2 CFR 200.471 (General Provisions: Telecommunication Costs and Video Surveillance Costs)
• MSU MBP: Mobile Communications Used Exclusively for Business Purposes: Expense Procedure Guidelines
• MSU MBP: Mobile Phones Used for Both Business and Personal Purposes
• Project related business purpose for the travel must be documented.
• Expenses are allowed when they are in accordance with MSU’s travel policies: MSU MBP: Travel Policies & Procedures .
• Air travel must be compliant with the Fly America Act, if federally funded.
• Dependent costs may be allowable for travel with a duration of six months or more and with agency prior approval.
• There is no MSU wide policy related to extraordinary temporary dependent care costs.  Therefore, these costs as a result of project travel are generally unallowable.
• 2 CFR 200.474 (General Provisions: Transportation Costs)
• MSU MBP: Cash Advances: Travel and Research Participants
• MSU MBP: Travel Policies & Procedures
• MSU Travel Reimbursement Chart

General References

• 2 CFR 200, Uniform Guidance
• 2 CFR Part 200, MSU Summary
• Expenditure Object Class Codes
• List of Economic Sanctioned Countries - OFAC
• Expense Processing FAQs
• MSU Manual of Business Procedures
• MSU Fiscal Misconduct Hotline
• MSU How to Pay for Int’l Activities
• MSU Single Audits

Attached Files

• MSU Federal and State Cost Policy Version 1.1.pdf   (Revised:  10/4/2015  By  Pasapula, Himabindu )
• MSU Federal and State Cost Policy Version 1.1.docx   (Revised:  11/30/2015  By  Pasapula, Himabindu )

Award Management

• Requests for Agency Prior Approvals
• NIH Prior Approvals
• NSF Prior Approvals
• Effort Reporting Overview & FAQs
• Cost Transfers
• Salary Routing
• Equipment Transfers/Disposals
• Cost Share Policy
• Facilities and Administrative (F&A) Rates
• Fly America Act
• Affordable Care (ACA) Fee
• Subaward Policy
• Micro-Purchase Threshold
• Faculty Separation & Changes
• Financial Reporting
• Technical Reporting Guidelines
• eRA Commons/NIH Progress Report Information
• Proposal Process
• Award Negotiation
• FDP Subawards
• International Subawards
• Account Setup
• Award Modifications
• Transactions

Postaward Toolbox

• Account Explorer
• Effort Reporting Tools
• Conflict of Interest Tools
• All Award Search
• Flight Compliance Checker
• KFS (Kuali Financial System)
• KR (Kuali Research - Research Administration System)
• See all Tools

Site Management

• View Content Changes

Travel at State – Office of the Controller

About Concur

What is Concur?

Concur is a travel and expense system that is meant to help streamline the travel process for Michigan State University. Travelers and travel arrangers will find their travel profiles, pre-trip requests, travel booking, receipt management, and travel expense reporting in Concur.

What Concur Can Do:

• Calculate per diems, currency conversions, and mileage
• Book travel and link itineraries through the mobile app
• Add a receipt to your expense report just by taking a picture
• Allows travelers to separate business and personal expensives
• Quicker reimbursements
• Real time business intelligence on travelers and costs
• If an event has occurred, locate our travelers and open a line of communication
• Create cash advances and encumbrances during the pre-trip process
• Automated auditing

Learn more about organizing travel with the TripIt Pro app.

Have questions about the system? Learn more at Concur.com

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MSU Extension Organizational Development

Non-travel reimbursement or payments.

• University Procurement and Logistics  (includes Spartan Marketplace)
• Object Code Quick Reference Sheet
• MSU Manual Business Procedures
• Professional Services Contracts
• Disbursement Voucher Worksheet
• Non-Travel Reimbursement Worksheet
• Professional Services Contract Conflict of Interest Disclosure
• Professional Services Contract Form
• IRS Form W-9 Request for Taxpayer Identification Number and Certification
• IRS Form W-9 Michigan State University (Employee can sign to certify)

Business Office