tour booking software free

Tour Booking Software .

Focus on planning the best excursions for your clients, while tour scheduling software keeps your calendar in-check.

More memories, less paperwork with tour reservation software .

Sync your schedule across multiple devices and receive booking updates on-the-move. Stay organized while indulging your customers' wanderlust!

Your own bespoke Booking Page

Create a personalized online Booking Page with your company's logo and branding. Share your availability for customers to book a tour 24/7.

Host video tours from Anywhere

Set up virtual travel experiences online by connecting Setmore with Google Meet or Zoom . Show your customers the world with no passport required.

Simple online payment options

Accept secure payments right from your Booking Page by integrating your tour booking software with Square or Stripe . Less invoicing, more convenience.

Book trips and treks from your social media

Add a 'Book' button to your Facebook and Instagram pages easily. Enable clients to book their next tour with you without having to switch apps.

Real-time updates at your fingertips

Sync tour schedules to your iOS or Android devices with the free Setmore mobile app. Get instant booking notifications and manage your calendar on-the-move.

Reduce day trip drop-outs with auto-reminders

Send customized email or text reminders automatically with your tour booking app. Ensure customers don't forget their itinerary and trips stay full.

Tour Operators ❤️ Setmore

4.75/5 rating based on 749 reviews on Capterra.

4.6/5 rating based on 233 reviews on Facebook.

Prospects can book an appointment with me or one of my Travel Specialists through our social media platforms or our website. Setmore is definitely an asset to our company helping us with scheduling, time management and 24/7 access for our prospects, leads and customers.

of all tour bookings are made online, without the need for back-and-forth calls or emails.*

Set up your tour guide booking app for free and empower customers to self-book their reservations easily.

This software has changed the way  we do business .

Give explorers the freedom to book any time with an online tour booking system.

Simple self-booking for private or group tours .

Display your availability on your customizable Booking Page . With an online tour booking system, your clients can choose, pay for and confirm their outings easily.

Spend less time on paperwork and more helping customers check off their bucket lists! Your online tour booking software empowers customers to manage their own bookings , without having to contact you. Automate appointment reminders to avoid missed tours and keep your groups full.

Host virtual travel experiences from Anywhere .

Advertize and fill group trips with your tour planner software. Set up tour duration, costs and available spots in no time. By connecting your app with Zoom , you can book and host video touring experiences for customers around the world . Bridge the distance gap and link customers with chefs, artists and more specialists, from the comfort of their homes.

Simply add your Booking Page link to your social media, website and review sites to take bookings 24/7.

Book tours from your Instagram posts .

Who doesn't stop in their tracks when they see an incredible trip photo? Whether you host guided walking tours, outdoor adventures, safaris or show tourists your city's hotspots, one great shot is all it takes to inspire more bookings.

Link your Instagram profile's 'Book' button with Setmore and enable customers to pick and pay for a tour without leaving their app . Your Booking Page can also stream your feed to give potential customers an extra nudge to book.

Manage multiple guides and bus tours worldwide .

Connected with tour guides across the globe? Display all the different locations your tour business operates in on your Booking Page. Clients can book private tours or join group expeditions easily from Anywhere.

Staff Logins give your team access to control their calendars and book their own customers. Stay updated with a real-time view of your guides' schedules , available around-the-clock.

Your all-in-one booking software for tour operators .

Customize your tour booking page.

Personalize your Booking Page with your tour services and display your availability online.

Get booked for future trips without picking up your phone, and keep your attention on giving customers the trip of a lifetime.

Get new customers from your site

Add a booking button to your website and turn online traffic into new customers.

Your online tour reservation system connects with WordPress, Squarespace, Wix and more site builders.

Showcase your customer reviews

Stream your Instagram posts and highlight outstanding customer reviews on your Booking Page to give you an edge over your competitors.

Encourage potential customers to book a tour with you then and there.

Make the magic happen, we’ll make sure it happens on time.

🍪 We want to provide you with the best experience. By using this site, you agree to our cookie policy . Got it

• Mobile Forms
• INTEGRATIONS
• See 100+ integrations
• FEATURED INTEGRATIONS
• See more Integrations
• See more CRM Integrations

• See more Storage Integrations
• See more Payment Integrations

• See more Email Integrations
• Jotform Teams
• Enterprise Mobile
• Prefill Forms
• HIPAA Forms
• Secure Forms
• Assign Forms
• Online Payments
• See more features
• Multiple Users
• Admin Console
• White Labeling
• See more Enterprise Features
• Contact Sales
• Contact Support
• Help Center
• Jotform Books
• Jotform Academy

Get a dedicated support team with Jotform Enterprise.

Apply to Jotform Enterprise for a dedicated support team.

• Sign Up for Free

Online Tour Booking Software

Collect tour bookings anywhere, anytime with Jotform’s free online tour booking software . Manage online bookings and send automated notifications and reminder emails . Get paid fast via one of our 30+ payment integrations. Create easy-to-customize online forms with no coding required.

Free Tour Booking Form Templates

Not sure where to start? Choose a ready-made template below, then customize it in a few easy clicks with our drag-and-drop builder. No coding required.

Tour Reservation Form

Tour Booking Form

Tour Feedback Form

Create Tour Booking Froms Instantly

Accept tour bookings anytime.

Skip time-consuming phone calls and emails, and accept bookings 24-7 online with Jotform. Create a custom tour booking form and embed it in your site with no coding required to receive bookings, payments, e-signatures , registration info, and more.

Automate Your Booking Process

Grow your travel business with Jotform’s powerful automation features. Send email notifications to share important tour details, or send automated reminder emails to keep your customers in the loop about upcoming bookings.

Gather Important Feedback

Receive valuable feedback through your online forms and access it all in Jotform Tables . By gathering feedback from your customers, you can identify ways to improve your services and keep customers coming back for more.

Analyze Data to Grow Your Business

Check Jotform’s form analytics to see where your audience is coming from and better understand the behavior of people who interact with your forms. You can also add a Google Analytics widget to your form to access even more user activity data.

Testimonials

What our users say about Jotform

This is the best tool ever!!! When we were looking for a solution for online registrations, options that we saw involved spending thousands of dollars with no easy customization - it involved paying developers for their time! With Jotform, you can make changes yourself and don't need a whole lot of experience in developing or coding! Love it and will probably continue using it for many years to come!

Alissa Kline , Council Assistant , KLMCarpenters

You may also be interested in...

Your account is currently limited to {formLimit} forms.

Go to My Forms and delete an existing form or upgrade your account to increase your form limit.

axe throwing demos

Bookeo appointments, bookeo classes & courses, bookeo tours & activities, booking software for tours and activities that grows your business.

Get tour bookings and payments 24/7

Let your customers view your real-time seat availability, book their tour or activity and pay anywhere, anytime, on any device.

Increase conversions with an eye-catching tour booking page from one of our customizable layouts. Choose colors and styles to fit your brand.

Get started →

Website-integrated or standalone

Your preference : Website-integrated or standalone

Website-integrated: Streamline the booking experience for your customers by integrating Bookeo’s widget on your website, giving customers the ability to book tours and activities seamlessly, and without pop-up windows or overlays.

Standalone: use the standalone brandable booking page provided by Bookeo. Easily share your booking page by simply copying and pasting the unique URL into your email signature, business card, and online accounts.

Explore website integration →

Goodbye, repetitive admin tasks

BOOKING CONFIRMATIONS

Keep customers on track with automatic confirmation emails, easily branded and customizable.

Reduce costly no-shows with automatic email and text reminders before the tour or activity.

Collect customer feedback and reviews on third-party sites like TripAdvisor, with automated activity and tour followup emails.

ONLINE RESCHEDULING

Let customers reschedule and cancel tours online without having to call you.

See all your bookings and payments in one place

Explore online and in-store payments →

Offer online tours and activities

Offer live-streamed experiences and reach people who can not travel. When customers book from your schedule, they automatically receive a meeting link to join your experience, thanks to our seamless Zoom integration.

When your virtual tour starts, simply launch the meeting from your dashboard — and start entertaining your customers.

Welcome to your organized calendar

Effortless rostering Roster staff and vehicles has never been easier. Easily print detailed tour manifests and check your real-time tour availability anywhere, anytime.

Always up-to-date Get notifications of new, changed, or cancelled reservations. Sync with your personal Google Cal, iCal, Outlook, or Office 365 calendar.

Explore tours calendar →

All your paperwork, organized

Custom intake forms Go paperless with integrated intake forms and collect all the participants’ info you need before each tour and activity.

Booking requirements & policies Set Cancellation Policies and Terms and Conditions that customers must accept to complete their online reservation.

Explore organized database →

Maximize your profits

Fill your tours schedule with waitlists and booking cart Offer waiting lists with automatic notifications when tours are sold out. Let customers book multiple tours with the integrated booking cart.

Increase your revenue Upsell your tours and activities with extra and options like lunch and merchandise. Launch promotions, integrate with “Deal of the Day” sites, and sell gift vouchers online and in-store.

Explore revenue boost features →

Only a low monthly fee

NO CONSUMER FEES

Bookeo does not charge additional fees to customers. The price you set is the price your customer pays.

NO COMMISSIONS, No flat fees

Bookeo does not charge commissions or flat fees on bookings.

NO LOCK-IN CONTRACT

Enjoy the freedom of a no lock in contract with the convenience of a month-to-month subscription.

Explore Bookeo Tours and Activities plans →

Get more bookings and grow your customer base

See all distribution channels →

Powering scheduling for thousands of businesses

We’ve been working closely with tour and activities providers to build Bookeo’s powerful yet user-friendly tour scheduling software. Since then, we’ve grown to serve thousands of businesses in more than 120 countries in over 35 languages.

42 thousand

Designed with your business in mind, guided tours.

Simplify your life and grow your customer base with our tour scheduling software

Get started →

Escape Rooms

Easily manage and grow your business with our escape room booking software

Learn more →

Helicopters Tours

Try the online tour booking software that lets you easily manage and grow your business

Axe Throwing

Easily manage and grow your axe throwing business with our tour scheduling software

Whale Watching

Try the tour booking software that lets you easily manage and grow your business

Fishing Tours

Simplify your life and grow your client base with our online tour booking software

Try the boat reservation software that lets you easily manage and grow your business

Winery and Distillery Tours

Simplify your life and grow your client base with our online booking system for winery and distillery tours.

See more business types →

Try a live demo now

We’re here to help you, unparalleled service and support.

Visit Support Centre →

Bookeo scales with you

Bookeo rocks.

Start your free 30-day trial today

TALK WITH AN EXPERT

Schedule your free demo.

The World's Most Powerful Booking Software.

TripWorks helps you grow, manage, and scale your tour or activity business. So everyone can focus on what they do best!

One Unified Platform.

The most advanced operating system for tours and attractions.

Supercharge your ticket sales.

Grow your online, walkup, and affiliate sales with an award-winning platform, built to maximize conversions and boost your bottom line.

Use AI-Powered Dynamic Pricing to match your price to the customers most willing to pay.

Turn knowledge into power.

Get access to the data and insights you need to make lightning fast decisions. Analyze marketing campaigns, average ticket prices, and dynamic pricing.

Drag & Drop Reports unlock the secrets to growth. Discover the why behind your business.

One platform for all your payment needs.

We bring together everything that's required to accept payments from your customers. TripWorks supports 135+ currencies and offers built-in support for Apple Pay and Google Pay.

Improve your workflow and save 12+ hours every week.

Streamline operations and make it easy to take bookings, check in guests, and keep things running smoothly. Speed up analysis and make decisions that matter.

Get started with one click.

Browse our built-in library of powerful and conversion-optimized booking widgets. Add to your website with just one click, and start selling today.

Incredibly easy to use. We'll help you get started.

Browse customer stories, educational videos, templates, and a world-class support team, all built to get what you need to run your business.

Free until you're ready to start.

Try TripWorks today. Create your account, and then when you're ready to start selling, just connect your bank account to start getting paid.

Need help? We'll help you build your account, free of charge.

Free Support & Training for Everyone.

Give Context. What is the cause of this problem?

Powerful Insights to Know & Grow Your Tour or Activity Business

One Unified System. Limitless Growth.

A system your staff will love, seamless guest interactions, turn knowledge into power, keep your customers coming back.

With tools like abandon cart tools, integrated waivers, tipping, point of sale systems, and clever promotions, funnel new and existing customers towards more sales.

Feature Rich Platform includes waivers, abandon cart, text messaging, and more.

Sell, manage, and analyze your sales with just one click.

"Such an easy platform to navigate."

"I genuinely feel like TripWorks cares about my company in more ways than any other booking platform has."

"Helps me stay on top of all marketing."

"With SaasBox, I can have a clear view of all metrics and analytics to make necessary changes in my marketing strategies. I am able to catch up with current trends and manage all our social media channels without too much effort."

Customer X achieved 14x ROI in the first month !

Explain how the customer was in a similar situation as your user, struggling with similar problems. Talk about their transition to your product and the outcome: how it solved their problems and helped them achieve their goals.

An all-in-one social media management platform for all your needs.

Reiterate primary outcome, plan your posts in advance, make the most out of your data, get analytics on latest trends., the tools you need.

Aerial Adventure Parks Software

Axe Throwing Booking Software

Bike Tours Booking Software

Boat Tour Booking Software

Charter Boat Booking Software

Cooking Class Reservation Software

Escape Rooms Booking Software

Fishing Charter Reservation System

Flight School Management Software

Food Tour Booking Software

Helicopter Tour Software

Hot Air Balloon Booking Software

Outdoor Activity Booking Software

Party Bus Booking Software

Walking Tour Booking Software

Water Sports Booking System

Whitewater Rafting Booking System

Winery / Brewery Ticket Software

Zoo & Aquarium Ticketing Software

Try tripworks free.

Effortless booking

Maximize online conversions with the most intuitive checkout online.

Expand revenue with our powerful Automated E-commerce tools.

Upgrade your website to industry’s best. Fresh websites. Fresh revenue.

Amplify visibility and expand earnings with integrated OTAs and local partners.

Streamline check-ins, limit risk, and amplify customer data with built-in digital waivers.

Transform data into insights. X-ray reporting gives you customer and business intelligence.

Manage high-volume walk-up customers effortlessly with POS, ticketing, and gated entry.

Automate management of staff schedules, assignments, and staff communications

Control your business precisely the way you want with endless yet easy configurability.

Allocate equipment used in various products. Prevent overbookings and maximize profits.

Grow with Xola in our constantly expanding universe of integrations and apps.

Harness customer data to drive marketing campaigns and generate repeat business.

Transform your guests into passionate brand advocates. Perfect your products & services.

Manage your business with the most powerful mobile suite in the industry.

Perfect the guest experience by giving your staff the industry’s most intuitive software.

Efficiently manage guest flow, minimize wait times, and ensure maximum satisfaction.

Ticketing & Entry

Revolutionize your guest experience: Effortless check-ins, interactive displays, secure payments.

Boost revenue with automated rave reviews, actionable insights, and loyal customer engagement.

Efficient ticketing, digital waivers, and fast check-ins enhance on-site operations and guest satisfaction.

Explore Xola Universe: 80+ apps, limitless integrations, endless growth opportunities.

Simplify check-in and boost your marketing efforts with our integrated automated digital waivers.

With SOC 2 Type II and CCPA compliance Xola exceeds industry security standards and insures your data protection.

Access real-time insights for business growth with our powerful reporting.

Remarkable and hassle-free guest experiences with waitlist and virtual queuing.

An overview of the best distribution channels

Online booking product tour..

Online Booking

Revenue Growth

• Streamline Operations
• Customer-Management
• Business Intelligence
• Limitless Connectivity

Powerful Booking Software Made Simple

24 / 7 World-class Support

Our friendly customer support team responds within minutes via phone, email, or chat whenever you need help, no matter what hour it is. 97% customer satisfaction rate over the trailing year.

Award-Winning User Experience

Complete any task in just a few clicks with software that saves your staff time so they can focus on your customers.

25% average year-over-year revenue growth for businesses using Xola

Online Reservation Software

See how Xola can help you grow faster and capture more bookings.

More Direct Bookings

Xola has the highest conversion rates in the industry. Customers can book in less than 30 seconds. No URL redirects, fewer form fields, no required registration, and a better customer experience.

More Mobile Phone Bookings

Deliver a frictionless checkout experience with Xola's mobile-optimized checkout across every device.

Get Started in Minutes

Embed Xola checkout widgets on any website in just a few lines of code. No developer required.

of Tour & Activity Booking Revenue Comes in Online.

Providing your guests with an option to book online is a must. Xola’s online booking software was built based on checkout conversion science with the goal of increasing website bookings and diminishing phone reservations. We do this by only collecting crucial booking information during the checkout process, and following up with fully customizable post-checkout questionnaires to collect everything else.

In Person / Phone

In-Person and Phone Reservation System

Take any and all reservations with Xola's Point-of-Sale Integration

Less Than a Few Clicks

Manage purchases and guests in just a few clicks with software that saves your staff time so they can focus on your customers.

Walk-up & Point-of-Sale

Process high-volumes of in-person bookings and payments with Xola’s Point-of-Sale integration, which supports EMV terminals, Apple/Google pay, cash drawer, and receipt printers. Accept cash, check, credit card, vouchers, gift certificates, store credit, and more.

Activity Payment System

Choose our plug and play payment processor, or we’ll work with your.

Industry low

*Rates vary outside of the United States

Accept All Payment Methods

Provide your guest with the flexibility to pay with cash, check, credit card, coupons, gift certificates, or store credit. Easily collect deposits or split payments.

Xola App Store

Everything you need to grow and manage your business.

Connect Xola to the leading business software out there and enjoy the best of both worlds. Easily share booking and guest information with your accounting software, mailer, advertising tools, analytics services, and more

Online Booking App

Run your business anywhere with Xola’s Online-Booking-App for tablet or mobile.

Activity Marketing Tools

Attract new customers and keep the old ones coming back

Advanced conversion tracking

Determine marketing ROI and analyze site performance by tying booking revenue to marketing campaigns. Track Facebook Ads, AdWord campaigns, and custom codes with Xola’s integrations with Google Analytics Ecommerce and Facebook Pixel with Advanced Matching.

Customizable customer review emails

97% of people read customer reviews prior to purchase. Turn your guests into your strongest promoters by sending review requests to the leading customer review sites, including TripAdvisor and Yelp. Customize your email once and Xola will automatically send review requests after every tour.

Coupons, tour discounts & gifts

Generate a discount code, or gift offer in seconds. Customize your discounts with advanced restriction based on activity, seasonality, day of the week, or even the exact time of day of a specific tour. Choose between fixed dollar amounts, or relative discounts on order value.

Automatic abandoned cart remarking

More than half of your website visitors who begin to book will leave without completing their purchase. Xola increases the odds that those visitors will come back and book with you, by automatically re-engaging customers that abandon your checkout.

Loved by hundreds of companies.

"if you're looking for something that is very intuitive for the customer to book by themselves and you want to stop getting all the phone calls, xola is a key.", "the xola system offers an all-in-one online solution to all my marketing and booking needs. my clients are happy, information is sent in a timely manner, and it is all automated", "xola has a ton of features that make it easy to use and flexible enough to fit our business needs. the support team is always responsive and helpful. the software is user-friendly and the booking process is seamless for our customers.", tour management software.

Get a snapshot of your day and quickly adapt to demand, weather, or anything else.

Activity Scheduling Software

Set up as many custom schedules and pricing variations as you need per tour, and edit them to your heart’s content. Easily set exceptions to your usual tour schedule, like blacking out dates you know you will not operate your tours on, or setting a cut-off time for booking one, some, or all of the experiences you offer.

Tour Staff Management Software

Keep your guides in the loop at every stage by assigning them to outings and automatically emailing trip rosters. Let guides choose how they stay up-to-date with their assigned tour schedule: calendar sync with their preferred online calendar service, or through a limited access user on your Xola account.

Tour Booking Software

Create or modify a booking in 3 clicks or less. Xola’s intuitive interface means you spend less time managing bookings and less time training your staff on Xola’s tour booking software. And you’ll never send another booking confirmation, update, or reminder email again with Xola’s automated customer communication.

Multi-User Account Access

With seven different types of users accounts, there’s an access level for every role, including guides, reservationists, accountant, admin, and more. Xola’s cloud-based booking system lets multiple users log in at once and make edits in real time. Every booking modifications is tied to the user that performed it, so you are never left guessing who did what.

Ticketing System

Delight your guests while optimizing front desk operations

Create custom tickets

Create lasting memories with beautiful event tickets printed on-site. Xola’s tickets are fully customizable, so you can easily match them to your brand identify, specific location, or special events

Steamling guest check-ins

Cut down check-in times with Xola’s front desk management capabilities, including ticket printing, check-in kiosks, lobby display, and more.

Tour Resource Management

Never overbook a tour again.

Minimum & maximum capacities

Easily set thresholds when needed. Xola will automatically notify your guests if the minimum required per outing isn’t reached, and won’t let you overbook a tour if you’ve hit the maximum capacity per timeslot.

Share resources between tours

Xola intelligently allocates shared tour resources based on the number of people that have reserved each tour. You’ll never squander extra seats you wish you would’ve sold, or offer fewer seats than based on demand.

Collect & share crucial customer information

Ask custom questions, from age to allergies, with Xola’s post-purchase questionnaires. See questionnaire answers, guest contact info, booking history, and more all in the tour roster. Easily export the roster, or email it to your guides to keep them in the know.

Event Customer Management

Delight guests before, during, and after the tour.

Detailed customer accounts

Xola automatically creates customer accounts from the information captured during the booking process. Easily rebook repeat customers, review a customer’s booking history, or access their content info from one place

Automated guest communication

Build relationships with personalized customer communication. Automatically send guests pre-tour booking information, updates, and post-tour review requests via email or text message (SMS).

Keep the conversation going

Easily export customer data for further engagement via 3rd-party marketing and advertising platforms. Create email campaigns, Facebook Lookalike Audiences, AdWords Similar Audiences, and more.

Activity analytics & Business Intelligence

See the fruits of your labor and plan for what’s next.

Always on, always tracking

We track every transaction made for each of your offerings, so you can analyze performance over time, across offerings and booking channels. Breakdown transactions, refunds, taxes & fees, income, and more by week, month, year, or anywhere in between.

Create custom reports

The sky's the limit with Xola’s report builder. Easily customize your activity analytics reports to match your specific business and needs. Slice and dice the data based activity, timeslot, booking value, source, taxes & fees, and more.

Ad conversion tracking

Connect the dots between marketing spend and revenue with Xola’s conversion tracking integrations for the leading ad platforms, including Facebook and AdWords. Make informed decisions and optimize marketing ROI based on the booking revenue each campaign drives.

Distribution Networks & Local Partner

Sell more tours. And more. And more.

Manage bookings from OTAs & distribution networks

Manage bookings generated by Expedia, Viator, and distribution networks within Xola. Ensure bookings made on 3rd-party networks are as streamlined as those made on your site with Xola’s real-time monitoring of tour resources and reservations made through every channel.

Leverage local business connections

Easily partner with concierges, tourist information centers, and other resellers. Track the business they send your way, and pay commissions all in Xola.

API Connectivity

Robust booking & reservation API with endless possibilities.

Marketing Integrations

Connect Xola with email marketing software, ad platforms, deal site, tour distribution networks, and more. Manage all of your bookings in one place, and use the information to remarket to customers and target new ones too.

Data Integrations

Send booking data from Xola to 3rd-party analytics tools, ad platforms, accounting software, and any tools you may use. Display booking revenue in Google Analytics, send booking data to QuickBooks, add revenue data to Facebook Ads Manager, and much more.

Custom Integrations

Connect Xola with any external application or set up custom WebHooks that fire whenever a specific action happens using Xola’s robust and neatly architected API.

Transform your business now.

Tour booking software that’s always on schedule

Do less work and more sightseeing with our online tour booking software for tour and activity operators

Run your tours like you’re on vacation

Our tour operator software comes with everything you need to take online bookings on your website, manage your guides, and grow your tour operator or activity business — whether you offer multi-day tours, food tours, excursions, bike hire, complex itineraries or anything else. Get a booking platform to manage your tours like a pro and get back to doing what you love.

Accept bookings 24/7

Give guests the freedom to make an online reservation in their time zone. Integrate Checkfront with your tour website for an online booking process with multiple payment options that’s easy to navigate. Improve the customer experience and see conversions take off.

Step away from your desk

Take your business wherever you go. Our tour operator app lets you check-in guests, track reservations, confirmations and accept payments across any tablet or mobile device.

Save time for what matters

Reduce your workload with our suite of tourism management features — including booking management, channel management, sales reporting, automated notifications , and more.

Take a quick tour of Checkfront

See what you can do with our online tour booking software, which includes over 109 features and 50 integrations.

Packed with features and functionality for every tour business

Easily take bookings online and offline.

• Integrated booking engine on your website
• Real-time availability — daily, nightly, or hourly
• Intuitive workflow for staff reservations & check-in
• Online payment through all of your favourite payment providers
• Customized invoices, receipts, and built-in digital waivers
• Gift certificates & vouchers
• Dynamic pricing rules for individuals, groups, and seasons

Promote your tour business on multiple channels

• Partner accounts for referral business
• Integrations with GetYourGuide , myallocator, online travel agencies (otas) and more
• Interactive customer maps
• Guest Form for marketing insight
• Automated, personalized emails & notifications
• Google Adwords and Facebook Ads tracking

Business management on a single dashboard

• Booking management software to manage all of your booking data in one place
• Customizable customer accounts
• Up-to-date availability and inventory management across channels
• Tour operator app for management tools on the go
• Daily Agenda for a detailed overview of bookings
• Secure access levels for your staff
• Zapier integration for routine booking tasks
• API integration to essential tools to succeed in the travel industry

The booking solution for business growth

• User friendly reports on traffic, referrals, and promotions
• Customizable sales report
• Simplified cash out with end of day reports
• Exporting in various formats for team sharing
• Choice of pricing model , booking fee or subscription
• Direct access to outstanding customer support

“With Checkfront so far our sales have more than doubled from the previous year. We would recommend Checkfront to any business that operates tours or accommodations, but especially if your business does both. The package and discount options are a great way to grow sales and get more bookings!” Leanna Biggar Operations Supervisor, Aspen Crossing

Compare plans and pricing

Select a plan for online booking software that’s best for your travel business size, budget, and seasonality

Booking Fee Model passed to guest or internalized

Core features

• Unlimited Bookings
• Unlimited Staff Accounts
• Unlimited Waivers
• Unlimited Partner Accounts
• Reporting & Data Export

What you get:

• Gift Certificates  More information
• Online Booking Widget  More information
• Email & SMS Notifications  More information
• Phone, Chat, and Email Support  More information

Custom Pricing

All of Growth, plus:

• Dedicated Account Manager  More information
• Staff Training & Onboarding Support  More information
• Negotiable Checkfront Payments Processing Fees  More information
• Multi Location Support  More information

*Our booking fee model is currently only available in regions that support Stripe or Checkfront Payments .

Get going with our tour operator software

Try Checkfront’s online booking system for free. No credit card required.

• CRM Software
• Email Marketing Software
• Help Desk Software
• Human Resource Software
• Project Management Software
• Browse All Categories
• Accounting Firms
• Digital Marketing Agencies
• Advertising Agencies
• SEO Companies
• Web Design Companies
• Blog & Research

Best Free Tour Operator Software

• All Products
• Capterra Shortlist

Capterra offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. Learn more

Sponsored: Vendors bid for placement within our listings. This option sorts the directory by those bids, highest to lowest. Vendors who bid for placement can be identified by the orange “Visit Website” button on their listing.

Highest Rated: Sorts products as a function of their overall star rating, normalized for recency and volume of reviews, from highest to lowest.

Most Reviews: Sorts listings by number of user reviews, most to least.

Alphabetical: Sorts listings from A to Z.

Related Software Category:

Why is capterra free, i'm looking for tour operator software that is:.

Bookinglayer

Powerful booking software. Unmatched support.

Core Values

Manage bookings with confidence.

We power billions of experiences across the globe. Discover the difference a first-in-class booking platform can make for your business.

Sell anywhere, securely

Effortlessly convert website visitors and walk-ups into paying customers with our securely encrypted checkout and seamless payments on any device.

Scale and grow

Leverage our trusted partners to add new revenue streams, reach a wider audience, and get more bookings, guaranteed.

Memberships

Turn visitors to loyal customers. Leverage memberships to reward your repeat customers with exclusive benefits and grow your revenue.

Customer StoryCards

How one client grew their high-value bookings by 45%.

Discover how deposits and payment links helped Action Photo Tours grow their high-value bookings.

Loved by more than 20,000 companies

“FareHarbor took us from an informal reservation system to an online booking platform where we can better manage our guests, activities, and policies. It also allows our team to have an extremely user-friendly way to take direct bookings and even help our guests manage theirs!”

“FareHarbor is the total package. I am continuously looking for new ways to simplify our booking process and FareHarbor's support team is second to none. I honestly do not know what I did prior to FareHarbor.”

“FareHarbor has exceeded our expectations. The onboarding process was smooth, fast and stress free. The FareHarbor team prioritized our unique needs and steered us toward the best set up for our company and our guests.”

Start streamlining your bookings today

Discover how FareHarbor can help you with solutions designed for your business. Get your questions answered live by one of our industry experts.

Tour booking software that grows your business

Life's easier with tashi's online booking software for tour operators. you'll get you more online bookings, save time on admin and create amazing experiences..

All-in-one business hub

Online bookings and payments, send personalized itineraries and quotes, easy guest communications, free website and seo advice.

Products, Clients, Bookings info - all in one

You'll have one hub for your bookings, clients, products, and website with our Tour Booking Software .

• You and your team can access booking and guest information from anywhere, on any device.
• Manage and update tour leads, quotes, bookings, guests, and payments in one place.
• Staff permission controls mean your managers, guides, and drivers only access the info they need.

Ask a Question

Get more direct tour bookings and save on agent commissions with our online Booking Engine .

• Add a Book Now button to your website.
• Use our Enquire Now feature if you prefer to get tour inquiries before sending personalized proposals.
• Our Website Builder comes with the Tour Booking Engine pre-installed. No set up needed.

See an example Website with Booking Engine

Create and send personalized online tour itineraries and quotes. It's perfect for custom tours and private groups.

• Send bookable proposal webpages that are colorful, informative, and mobile-friendly.
• You can customize your content, message, pricing, and group size so that each proposal is unique.
• Clients can easily review their tour quotes, book, and pay online when they're ready.

See an example Custom Quote

Great service starts with great communication

Building real relationships with your tour clients is key to giving them a five-star experience.

• We'll bring you closer to your guests, so you can focus on creating memorable experiences with our Guest Communications Hub .
• One central place to keep your guest's communication history and trip preferences.
• Engage your clients with customizable pre-arrival emails, post-stay testimonials, and promo coupons.

Free website design and SEO advice

Launch a new beautiful Tours website with our Website Builder and start getting more direct tour bookings.

• You'll get a sales-focused website that converts lookers into bookers.
• We'll help you get set up so that you can start selling online fast.
• We'll customize it to suit your business and it's SEO optimized and mobile-friendly.

Learn more about our Website Builder

See an example Website

Frequently Asked Questions

The best Tour Operator Online Booking System should save you time and help you increase your revenue. Specifically, great Tour Operator Booking Software should provide the following benefits:

• Your business is open for bookings 24/7. Clients can visit your website, make a booking and pay through your website because they can see your live availability and up to date prices.
• It'll help you delight your clients. Having a central hub for all of your products, bookings and guests means that you'll save time on admin and have more time to spend delight your guests so that you get those 5-star reviews.
• You'll maximise your Revenue. An Online Booking System helps you grow your sales channels, minimise late minute cancellations and sell extra add-ons.
• You'll save time on staff management. Keeping your team across everything can be overwhelming. Give your team access to a central booking system keeps them updated.
• You'll get accurate data about your businesses performance. Better information means better business decisions.

A Tour Operator online booking system is a software application that allows potential clients to book and pay through your website or any other sales channel while providing you with a central hub to run and grow your Tours business.

The best Tour Operator Booking software should let you manage your products, clients, bookings, staff and payments information, all in one. It should save you time on the boring stuff so that you've more time to spend finding new clients and delighting them!

Tashi's Booking Software also includes an Online Booking Engine , Channel Manager and Guest Communication tools that help you deliver amazing client experiences.

Yes! - COVID has changed traveler's expectations when it comes to booking and paying for things online. They're used to buying their clothes, groceries and also travel online. If you want to compete against your competitors, you'll need to offer the features that good Tour Operator Online Booking Software provides, such as:

• 24/7 booking availability
• Live availability and prices
• Seamless online booking experiences that's mobile-friendly
• Coupon promotions in the check
• Extra add-ons, products and services in the checkout
• Online payments processing
• Automatic confirmation guest notifications

With Tashi's Online Tour Operator Booking Software , you can be up and running for as little as $29 per month .

This cost covers your Tour Management hub and Online Booking Engine. You can also add additional modules for Guest Communications and our Tour Operator Channel Manager .

If you've any questions about our Pricing, just ask!

The Tashi team provide you with specific advice and support to help you get registered with multiple global online travel marketplaces.

Firstly, take our Free Online Travel Agent (OTA) Quiz . Our Reseller Test takes just 3 minutes to complete and at the end, we'll match you with the Online Resellers that we think are a good fit for your company.

When you are set up, you can manage your listings on all of them from our platform.

Yes! You can easily embed our Tour Operator Online Booking Software on any website.

You can create your personal Direct Booking Engine widget code in Tashi and install it on any website. It works with WordPress, Joomla, SquareSpace, Wix or any custom website.

If you're not sure how to install it, you can send instructions to your developer from Tashi, or we're delighted to install it for you. Just ask!

Yes! We integrate with the world's leading online payment gateways so that as a Tour Operator you can get paid online, hassle-free.

We integrate with Stripe, Flutterwave and Razorpay.

Yes! With a click, Tashi will automatically send confirmation emails to your guests - and any other types of emails. Prearrival and post stay.

You can customise the email templates and even send your own Guest Surveys and collect Reviews with Tashi's Guest Communications module.

Yes, absolutely. You can use our Enquire Now engine to receive client enquiries. Potential clients can share their contact information and what they'd like to do.

Client Enquiries will automatically come into your Tashi account, and you can manage all of your Enquiries in our Tour Management Hub.

You can then send your potential client's tailored itineraries that contain personalised information for their needs.

Tashi's online tour proposals feature is perfect for managing private groups and custom packages. When they're ready, clients can book and pay their proposal online.

Get Started with Tashi today

Try Tashi Free for 14 days. No credit card needed.

Tour booking form template

By Blake Ng — 14 Jan 2020

booking form   booking form template

This article was co-written with Tourism Tiger.

Updated February 2023 – If you’re looking for a tour booking form template, you’ve come to the right place. So you’re starting to look at booking options for your tour website, and there seems to be an endless number of options and choices to make.  Tourism Tiger specializes in websites for tour operators so they know how overwhelming it can be. if you need help deciding what’s best for your company. Check out this page specially created for Rezdy clients .

The most important asset of your business online is your website. However, what’s the point of an amazing grocery store, if you can’t check out, you’d never be able to sell those potatoes. An amazing website would be useless without a way to take bookings.

The best way to take bookings online would be through a booking software. However, if you’re just starting out or don’t deal with high-volume bookings, it may not be worth setting one up. In which case, booking forms are a very simple, easy, and cheap way to get those bookings. 

Why use a tour booking form?

A booking form has a number of different benefits. They make it easy to collect information from clients but also simplify the process of organizing and managing response data (response data being information such as client emails, phone numbers, tours they’re interested in, answers to your form, etc.). You can find out the best time to contact guests in response to their inquiries, how they heard about your company or the number of people in their group . You can also customize the form for anything else you need to know, such as requirements for guests with disabilities or common questions or concerns that people have.

Another benefit is the simplicity of a booking form. Travelers have a lot of tour agencies, hotels, etc. to choose from, and they will select you when they see how easy it is to book—even from mobile devices, which most forms nowadays are compatible with.

However, there are several ways that you can implement a tour booking form on your website.

How do I choose the right tour booking form?

There are hundreds of different companies, widgets, and add-ons that provide booking forms, so choosing one is at your discretion, it depends on which one best suits you and your company. Performing a simple search for HTML forms, the most common type of booking form, will result in countless options for you and your business. Companies like JotForm or Google Forms dominate the market, but there are many more options out there. We would advise doing some digging to come up with what’s best for you. 

Manual Booking Form

A manual booking form is probably the simplest way to do it. It’s just a pdf or print-out that you can send to your customer and have them fill out. All you need to do is put one of your forms on your website with instructions on where to send the completed form to. However, one downside is that it might not be the best experience for your customers. It’ll also be a huge hassle for you as you’ll need to collect the information one at a time.

If you’re looking need a tour booking form template that you can put your own brand on, click here.

Google Forms

Google Forms is an easy and free way to take tour bookings online. You can easily design all the form entries and types. When a customer fills up the form, the information is directly sent to a spreadsheet on Google Sheets. From there, you can quickly confirm all the bookings made.

While these are easy to implement and highly effective, they don’t offer much in the way of customization. Meaning, it’s hard to get them to blend into your site and branding.

Customizable HTML Form

These forms are a little more complicated to set up as compared to Google Forms but are a lot more customizable. Tools like Jotform allow you to customize the colors, fonts, and parameters to suit and blend into your website. Tools like Jotform allow drag and drop customization as well. They’ve also got plenty of tour booking form templates ready for you to customize. You can check it out here .

Similar to Google Forms, when your customer fills up a form, that information will be automatically sent to a spreadsheet on Google Sheets.

How do I integrate the tour booking form onto my website?

So you have your site, you’ve chosen your form, and now it’s time to integrate it onto your website. It can seem daunting, but nowadays, everything is made to be user-friendly and as simple as possible to upload. Once you’ve decided on your final product and are happy with it, it’s a simple process to make it go live. 

Most sites will allow you to simply copy the provided embed link code onto your website. You may also share the form’s unique URL on social media or over email to cover all potential booking areas. It’s worth noting that if you edit the form after it has been embedded, the form will update automatically, so there is no need to reinstall or re-upload it.

JotForm has dozens of applications and integrations that allow you to create your perfect form. Integrate your online form data with popular applications that you use every day, like Box, Constant Contact, Salesforce, Slack, and more.

Google Forms are possibly the best free-form tool available. You can use Google Forms to collect contact information and integrate it with a Google Sheet, allowing you to make sense of all the tour booking data you receive. On Google Forms, it is very easy to customize everything, including titles, descriptions, and sections, and you can embed the form into a landing page, into blog posts, or even send the link itself.

If you’re using WordPress, adding a form widget is simple, too. Gravity Forms are probably the way to go on WordPress, and they are very easy to customize and personalize! Gravity Forms allow you to quickly and easily integrate with third-party services such as PayPal and provide for even deeper integration with WordPress through a selection of optional add-ons.

Why choose a tour booking software?

There are endless positives to selecting a tour operator booking software like Rezdy . Reservation systems like Rezdy run 24 hours a day, 7 days a week. It organizes all your bookings into one place and, depending on what type of business you run, can be in several different languages. An online booking software will also reduce no-shows because it requires guests to make their financial commitment upon booking, meaning faster payment for you. Furthermore, it dramatically reduces the time you spend sorting through guest communication, meaning you have more time to focus on other important matters.

With Rezdy, you can tap into your company’s valuable insights and performance on an easy-to-use dashboard. This allows you to see your most popular tours, add or change important items on the go, and create offers1 for customers with as click of a button.

Curious to see how Rezdy can fit within your tour and activity business? Start your FREE 21-day trial or book a demo today.

If you enjoyed this article then make sure to subscribe to the Rezdy newsletter . There are a lot of marketing tools and tour operator tips designed with businesses like yours in mind.

Want to learn more?

Need more tips on attracting tourists? Read our blog “How can we improve tourism” & “ 5 ways to attract tourists to your tour or experience business “

Start your free trial with Rezdy

Enjoy 21 days to take a look around and see if we are a good fit for your business.

No obligations, no catches, no limits, nada

Bookings Management

10 benefits of online bookings for tour and activity operators

Email automation for tour and activity operators

9 ways reservation technology helps tour operators get more bookings