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Travel Agency Invoice Templates (Word, Excel, PDF)

Easy to download and edit travel agency invoice templates., available in word, excel, pdf, google docs and sheets..

Travel Agency Invoice Templates in Word

Travel Agency Invoice Templates in Excel

Travel Agency Invoice Templates in PDF

Free Word, Excel and PDF invoice templates by Refrens

Frequently asked questions (faq).

Yes, you can add a logo to the invoice and can also change the color of your invoice template, matching your logo.

Yes, Refrens invoice templates are customizable. You can add additional fields or columns like shipping details, discounts, additional charges, custom fields for both client and product or service line item.

Yes. You can easily download it in PDF format or can click on the print option and can save as PDF.

• There is a limit to the number of transactions you can make on Refrens. You can create 20 free documents in a year. All absolutely free. Once the threshold of 20 documents is reached, you can buy our premium plans to keep continue creating the documents.

Yes. Refrens account is necessary to use a free invoice template. While creating an account, you can access all the invoices in one place and also makes the invoice creation procedure easy.

Refrens.com is a network for service providers. You can hire various service providers like content writers , graphic designers , website developers , Webflow developers , Shopify developers etc. on Refrens.com.

Free Travel Agency Invoice Templates

The surge in the travel and tourism industry has undoubtedly led to a parallel growth in related businesses, creating an increased demand for streamlined invoicing processes. However, finding suitable invoice templates tailored for travel agencies can be a challenge. The good news is that as the industry expands, specialized invoicing software solutions are emerging to address this specific need.

In response to the booming travel and tour industry, there is a growing recognition of the importance of efficient invoicing systems. This acknowledgement has led to the development of invoicing software specifically designed to cater to the unique requirements of travel and tourism businesses.

One of the key challenges faced by travel agencies is the need for invoices that capture the essence of their services. Travel invoices often involve a combination of services such as accommodation, transportation, tours, and more. Therefore, having invoice templates that reflect the diverse nature of these services is crucial.

Specialized invoicing software and a tool like invoice generator for the travel and tourism industry not only provide a variety of customizable invoice templates but also offer features that streamline the entire invoicing cycle. These solutions understand the complexities of the industry, allowing businesses to create invoices that accurately represent the array of services provided to clients.

Additionally, these invoicing solutions often come equipped with features that are specifically beneficial for travel agencies. For example, they may include options to itemize different services, incorporate travel itineraries, and provide space for detailed descriptions. This ensures that the invoice not only serves as a billing document but also as a comprehensive record of the services rendered.

As businesses in the travel and tourism sector face an increasing number of transactions, having a reliable and industry-specific invoicing solution becomes imperative. This not only saves time but also reduces the likelihood of errors, providing a more professional and efficient invoicing process.

Refrens takes a step ahead in addressing the specific needs of the travel and tourism industry by offering dedicated travel agency invoice templates . Whether you're a freelance travel agent crafting detailed itineraries or a travel agency orchestrating comprehensive domestic or international tour plans, Refrens provides a range of templates tailored to suit the intricacies of your travel business.

Recognizing the diverse nature of services within the travel sector, Refrens ensures that its templates are not one-size-fits-all but rather adaptable to the unique requirements of each travel-related transaction. This flexibility allows travel agents and agencies to generate invoices that accurately reflect the breadth of services provided to clients, from accommodations and transportation to guided tours and more.

Refrens' travel agency invoice templates are designed with a keen understanding of the industry's complexities. They go beyond mere billing documents and serve as comprehensive records of the entire travel experience. This includes features such as itemization of different services, incorporation of detailed itineraries, and ample space for specific service descriptions. Such elements contribute to creating professional, detailed, and client-friendly invoices that resonate with the dynamic nature of travel and tourism.

Whether you are dealing with a single transaction or managing an array of services for a group tour, Refrens' travel agency invoice templates cater to the diverse needs of travel professionals. The user-friendly interface ensures that even freelance travel agents without extensive administrative support can easily navigate the platform and create polished invoices that enhance the professionalism of their services.

In essence, Refrens stands as a reliable partner for travel agents and agencies, offering a dedicated solution for invoicing in the travel and tourism industry. With a variety of templates at your disposal, tailored to different aspects of the travel business, Refrens simplifies the invoicing process, allowing travel professionals to focus on what they do best – providing exceptional travel experiences for their clients.

Refrens goes the extra mile in supporting travel agencies with a suite of professionally designed invoice templates that cater specifically to the needs of the travel industry. These templates are meticulously crafted, ensuring that they include all the essential columns required for seamless operations in travel agency businesses and itinerary planning.

What sets Refrens apart is its commitment to offering flexibility in template formats. Travel agents and agencies can avail themselves of these carefully designed invoice templates in various formats, including Excel, Word, PDF, Google Docs, and Google Sheets. For those who prefer online invoice templates, Refrens extends its offerings in PDF format as well. This adaptability ensures that regardless of the preferred platform or document type, travel professionals have access to a template that aligns perfectly with their workflow.

Beyond just providing diverse formats, Refrens takes the hassle out of invoice management. With Refrens, travel agencies can store and manage all their travel invoices in one centralized location. This centralized hub simplifies the tracking of invoices, offering insights into whether an invoice has been opened by the client. This level of transparency is invaluable for businesses, allowing them to stay on top of their invoicing processes and providing clarity on client interactions.

One of the significant advantages of using Refrens is the elimination of manual record-keeping challenges. The platform allows businesses to record payments directly within the invoice templates, eliminating the need for separate Excel sheets to track payments. This streamlined approach not only saves time but also reduces the risk of errors associated with manual data entry.

By leveraging Refrens' invoice software, travel professionals can break free from the time-consuming cycle of invoicing and billing. This allows them to redirect their focus and energy towards core business activities, fostering growth and client satisfaction.

In essence, Refrens' travel agency invoice templates not only adhere to professional standards but also offer a level of convenience and efficiency that is tailored to the unique demands of the travel industry. With a user-friendly interface and a suite of features designed to simplify invoicing and payment tracking, Refrens becomes an invaluable tool for travel professionals, empowering them to manage their invoicing processes with ease.

What type of services can be added to travel agency invoice templates?

Travel agency invoice templates are highly customizable to accommodate a variety of services offered by travel professionals. Here are some examples of services that can be added to travel agency invoice templates:

Tour and Travel Agency Invoice:

• Tour packages
• Guided tours
• Adventure tours
• Group travel services

Travel Transportation Invoice:

• Train tickets
• Bus transportation
• Cruise services
• Transfers and transportation services

Board and Lodging Invoice:

• Hotel accommodations
• Resort stays
• Bed and breakfast services
• Vacation rentals

Tour and Tickets Invoice:

• Entrance tickets to attractions
• Event tickets
• Theme park tickets
• Museum tickets

Car Hire and Rental Invoice:

• Car rental services
• Chauffeur services
• Limousine services

Itinerary Invoice:

• Customized itinerary planning
• Travel planning services
• Detailed trip planning

Leisure Travel Invoice:

• Relaxation and leisure packages
• Spa and wellness services
• Golf vacations

Travel Consultation Invoice:

• Travel advisory services
• Consultation fees for trip planning
• Expert travel advice

Flight Reservation Invoice:

• Flight booking services
• Seat reservation fees
• Airline services

Hotel Reservation Invoice:

• Hotel booking services
• Reservation fees
• Accommodation services

These examples demonstrate the diverse range of services that can be included in travel agency invoices. The templates can be tailored to match the specific offerings of each travel agency, providing a detailed and accurate representation of the services provided to clients. Customizing the invoice templates ensures that they align with the unique nature of the travel industry, accommodating various aspects of travel and tour services.

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Free Microsoft Word Invoice Templates

By Andy Marker | May 20, 2019

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In this article, you’ll find the most comprehensive roundup of Microsoft Word invoice templates, each of which is free to download, printable, and fully customizable. For more invoice templates in additional formats, like Microsoft Excel and Google Sheets, visit this invoice template article.

Included on this page, you'll find a blank invoice template , a simple Word invoice template , a commercial invoice template , and more.

Blank Invoice Templates for Word

Every template in this collection of blank invoices is easy to customize and use for any basic invoice need that arises in business.

Simple Word Invoice Template

Download Simple Invoice Template

Word | Smartsheet

Easily bill clients and track amounts due with this basic invoice template. Fill out all relevant information, such as provided services and cost, and send it directly to customers, or print and send a physical copy. The layout is customizable and you can include a company logo.

Blank Invoice Template

‌ Download Blank Invoice Template - Word

This blank invoice template is versatile, and is suitable for a variety of use cases. List goods or services provided, their subsequent cost, and additional payment notes so you can effectively track all transactions in one comprehensive place.

Past Due Invoice Template

‌ Download Past Due Invoice Template - Word

Notify customers and clients of any overdue payments with this complete past due invoice template. Recall payment policies and provided services in this comprehensive template, so both your finance team and customers can easily find, pay, and report on all invoice information.

Service Invoice Template

Download Service Invoice Template

Use this generic invoice template to bill for specific services you provide and track expenses in one place. With space to include the type of work completed, hourly rates, amount due, and client contact information, you can efficiently bill your client or customer for any service, which will help to keep your budget on track and manageable.

Business Invoice Templates for Word

Freelancers, consultants, and designers looking for an adaptable invoice template will find what they need in this section. There are also templates for a variety of business specific services.

Freelance Writer Invoice Template

‌ Download Freelance Writer Invoice Template - Word

Use this freelance writer invoice template to bill for content writing services, extraneous fees, and payment terms and agreements. Customize the template with editable color schemes and business names.

Web Design Invoice Template

‌ Download Web Design Invoice Template - Word

Those in web design can use this template to bill for design services and other related design tasks, so you are paid for the time and work you put into a website. Include specific details within the template, like hours, rates, business information, and total costs.

Graphic Design Invoice Template

‌ Download Graphic Design Invoice Template - Word

Detail project costs and hours completed for graphic design work with this free, customizable template. With space to include terms, totals, and billable hours, you can fill out and edit this template to your liking so you can ensure you charge the correct amount for your work.

Sales Invoice Tracking Template

‌ Download Sales Invoice Template - Word

Document and track all sales billings to create a historical database of services. Store multiple invoices within one comprehensive invoice to eliminate version control and accessibility issues. Additionally, you can track old expenses against new ones to compare billings over time.

Commercial Invoice Template

‌ Download Commercial Invoice Template - Word

Use this template to document and track all commercial goods and their corresponding details, like item evaluations, number of packages, type of enclosed goods, and classifications. Use the separate areas of the template to list shipment weights, unit values, and insurance costs.

International Commercial Invoice Template

‌ Download International Commercial Invoice Template - Word

When dealing with goods or shipments outside of the U.S., use this international commercial invoice template to list and manage all payments, costs, goods evaluation, and more. Classify and list the goods by category so you can easily track shipments from a starting location to end location.

Consulting Invoice Template

‌ Download Consulting Invoice Template - Word

Track hourly charges, denote additional fees, and add equipment or set-up fees with this detailed consulting invoice template. This template enables you to appropriately bill a consultant or consulting company for the correct charges.

Pro Forma Invoice Template

‌ Download Pro Forma Invoice Template - Word

Document a preliminary record of sales to use until all transactions are finalized with this pro forma invoice template. Itemize your costs and items, but allow flexibility to include additional costs, like taxes and shipping costs, until the transaction is made final. Use this template as a placeholder for a sales quote or sales invoice. Learn more about pro forma financial statements here .

Free Service Invoice Templates for Word

Download and customize the templates in this section to provide invoices for a variety of vendor specific services.

Rental Invoice Template

‌ Download Rental Invoice Template - Word

Document monthly rental rates and accurately charge tenants according to their leasing agreement with this rental invoice template. You can then use the chart to easily remind tenants of their recurring rental charge, and also detail any additional charges, like utilities or damage fees.

Catering Invoice Template

‌ Download Catering Invoice Template - Word

Catering companies can use this comprehensive template to send an invoice for an event of any size. Include all key details and event expenses, like catering services, food charges, and more. Break down costs, and the template will automatically calculate billing totals.

Medical Invoice Template

‌ Download Medical Invoice Template - Word

Applicable for all medical use cases — from hospital providers to dermatologist to physical therapists — this invoice template provides patients with an overview of care and the resulting cost. This template also includes space to document insurance information and unique payment options.

Handyman Invoice Template

‌ Download Handyman Invoice Template - Word

Document materials used, project details, and additional labor costs with this handyman services invoice template. Give your clients and customers an in-depth look at completed work, and the resulting cost of each.

Trucking Invoice Template

‌ Download Trucking Invoice Template - Word

Document, track, and bill for all trucking costs, including mileage, shipments, and delivery information with this comprehensive trucking invoice template. With space available to identify transported items, who made the delivery and when, and any damages were incurred, you will be able to charge your clients and customers accordingly.

Electrical Invoice Template

‌ Download Electrical Invoice Template - Word

rovide a description of the site, property, and owner details, overall work summaries, and electrical parts used with this complete electrical invoice template. Give clients a complete overview of the completed work and the resulting charges.

Moving Invoice Template

‌ Download Moving Invoice Template - Word

Use this moving invoice template for any moving project, large or small, to identify and document all shipments, travel time, labor costs, and hourly rates. Movers can provide clients with an overarching summary of the completed work and the resulting cost with this customizable invoice.

Hotel Invoice Template

‌ Download Hotel Invoice Template - Word

Use this template to provide a receipt of hotel charges, which can include nightly rates, room service charges, taxes, or additional provider fees. Document the number of guests and how many nights were spent in the hotel to ensure you’re billing guests the appropriate amount.

Auto Repair Invoice Template

‌ Download Auto Repair Invoice Template - Word

Bill customers for auto repairs, service, and maintenance fees, and document your cash flow. Use this template to track customer information, such as name, phone number, and billing address, as well as list provided services.

Contractor Invoice Template

‌ Download Contractor Invoice Template - Word

Charge clients and detail the billed services for with this professionally designed template. Easily document completed services, rate, and hours worked so you can collect accurate pay from your clients and customers.

Free Invoice Templates for Word - Personal Items

Whether you’re looking to accept donations or sell your automobile, these basic templates will help you collect all the information necessary to document the sale.

Donation Receipt Template

‌ Download Donation Receipt Template - Word

Confirm receiving charitable donations and gifts with this donation receipt template. Use this receipt to list donated items and the approximate value of each, so providers can use the invoice for tax purposes. Although this template provides a basic outline, check with the IRS to ensure that you’re following all donation receipt guidelines are followed.

Motor Vehicle Bill of Sale Template

‌ Download Motor Vehicle Bill of Sale Template - Word

Document and solidify the sale of a used car, motorcycle, or other recreational vehicle with this bill of sale template. The template nails down the agreement between buyer and seller, and includes all relevant details, such as payment terms, vehicle type, and outstanding conditions.

Alternatives to Using Microsoft Word Templates for Invoices

Microsoft Word is a great tool for crafting documents, creating reports, and drafting letters. However, sometimes it’s not the most efficient tool to use for calculating totals and building formulas that automatically update — especially when you’re creating one by hand rather than leveraging a premade template.

One alternative to Microsoft Word is Microsoft Excel, which enables you to create formulas and calculate taxes, costs, and more, without having to manually measure the calculations. That said, Microsoft Excel does not have any collaboration features, which can cause visibility and version control issues.

A powerful, more collaborative alternative to Microsoft Word is Smartsheet, which enables you to create invoices — either manually or with a preformatted template — and also calculates totals, fees, and other charges automatically. Additionally, Smartsheet has powerful sharing features, which allows you to send your invoices to all stakeholders to ensure you are billing the right people for the right services.

Improve Invoicing with Real-Time Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

Travel Agency Invoice

Create professional invoices online with free travel agency invoice template

Faster & Simpler Invoicing for Travel Agencies

Spend more time creating travel itineraries and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you really love: making travel easy & enjoyable for your clients. You are a travel agent because you enjoy advising & planning memorable trips, making perfect travel arrangements and booking suitable accommodations. Not because you want to process invoices. U se our  free, precise & simple invoice templates  to send invoices to your clients that have all the details of the unique work that you’ve done for them. .

Travel Agency Invoice Requirements

How to invoice for travel & vacation services.

Being a travel & tourism agent means carrying out different tasks, from transportation & ticketing to consultation & accommodation. Your clients might not realize how much goes into your work, so make sure to break down your services so clients understand what exactly they are paying for.

As an example, you are responsible to manage a family trip for 10 people. The type of task would be “Travel and Trip Management,” and the tasks would be “making reservations”, “accommodations”, “rentals” & “ticketing”.

It’s a good idea to use a travel & tourism invoice generator and create a list of your most provided services, so you can copy and paste them into your invoice.

Which Travel & Vacation Services Need an Invoice?

Why do you need a travel & vacation agency invoice.

As a travel agency/agent or a virtual assistant making travel arrangements & flight bookings, an invoice can get you paid for all the unique services you provide. Other benefits include:

✔ Find income information when it’s time to file taxes. ✔ Keep track of the different services that you offer. ✔ Stay in control of your client accounts. ✔ Always know when payments are due or overdue. ✔ Make it simple to follow up on late payments. ✔ Monitor your travel & tourism business’ growth. ✔ Keep book-keeping in-house for longer. ✔ Show tax authorities that you are organized and reliable.

When is the Right Time to send an Invoice?

If you’re a travel & tourism agent or agency, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.

Some companies have a fixed day of the month when they make their international payments , so send in your invoice a few days in advance.

Travel Agency Invoicing Best Practices

Making travel arrangements comes easy, but invoicing for travel & tourism services leaves you stumped. Here’s a list of travel agency invoicing best practices to make things easier:

✔Accept as many payment methods as possible, especially electronic transactions. ✔Include multiple ways for your client to contact you, in case they have a question. ✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client. ✔Use a free travel agency invoice template to make your invoice look professional and easy to read. ✔List special costs like late fees, and taxes like sales tax, separately. ✔Keep a copy of every invoice for your own records, so that you can track when payment is due. ✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.

What Types of Invoices are there?

There’s more than one kind of invoice for travel & tourism services, so choose the right kind for your situation.

Professional Templates

Choose a profession to generate an invoice with relevant sample items.

Tax Templates

Choose a tax region to generate a template with the taxes from that region already set.

Commercial, Business, or Ecommerce Templates

Choose a commercial or business document to generate a template with relevant sample items.

All Features

Freelancer? Small business? Features to get you paid, fast.

Expenses, Vendors, PO's

Manage & re-invoice expenses, track vendors & purchase orders.

Invoicing, Quotes, Payments

Tools to run your business, invoice clients & get paid.

Projects, Tasks, Time-Tracking

Create projects, tasks, track billable work-hours.

Connect Bank & Financial Accounts, Sync Transactions

Automatically import bank, credit card and PayPal transactions.

Product Demo

Need an awesome solution for invoicing clients? Test Drive!

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Online Payments

Accept credit cards, ACH, PayPal & more

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Invoice Designs

Beautifully designed invoice templates

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Travel & Tour Operator Invoicing Templates

Invoice Ninja makes sending invoices and receiving money a snap for your travel and tour business. Use one of our 11 beautiful invoice templates and simply upload your logo and business information to get started.

The Best Invoicing for Travel & Tourism

Whether it’s trips to famous sights, hotel reservations, or flight costs, you can add as many line items as you would like. Break down the costs for your customers as you see fit, and allow client to pay directly from the invoice with a single click.

Create Beautiful Invoicing for your Travel & Tourism Business

Invoice Ninja invoices are completely customizable. Impress your customers with professional-looking invoices that can be sent right away from your preferred email platform. 

We know that as a travel and tourism operator, you can work from anywhere thanks to the internet. With Invoice Ninja, it’s not just about getting your work done anywhere in the world, it’s about getting paid no matter where you or your customer are in the world! 

Invoice Ninja allows you to set a home currency for your invoices and set another currency for your clients when they view the invoice. With our automatic currency conversion, both you and your customers will no longer have to deal with the frustration of multiple currency conversions just to understand the cost listed on an invoice. 

Every feature available to you on the Invoice Ninja platform is designed with the goal of making sure you get paid as fast and easily as possible. Invoice tracking means you’ll never miss a payment with automated reminders to tell you when an invoice is past due. 

Invoice & Quotation Designs

Beautiful, Professional, Custom Template Designs

Bold Invoice

Creative Invoice

Business Invoice

Hipster Invoice

Elegant Invoice

Tech Invoice

Playful Invoice

Modern Invoice

Plain Invoice

Clean Invoice

Travel & Tourism Invoicing

We know that as a travel and tourism operator, you often have different payments due at different times. One of the biggest challenges is navigating the various hotels, airlines, and local tour operators you might deal with. 

Thanks to Invoice Ninja’s payment system, you can set payment reminders both for you and your clients. You can also accept partial payments if you need to invoice your clients right away but want to accept a deposit so their travel plans can be booked accordingly. Then, you can set a second reminder for them to pay the remaining balance due on the invoice before their travel date. 

With Invoice Ninja, you never have to wonder if your customer has seen your invoice. Because all of our invoices are stored digitally, you can see when your customers open an invoice. You’ll also receive instant updates the moment a payment is made, so you’ll always know how much cash is coming in.

You can also attach third-party files to your invoices for things such as tickets, hotel reservations, or vouchers for your customer to use on their travels. With just once click, your customer will have access to all documentation you send with your invoice. 

There are enough details to juggle when you work as a travel and tour operator—don’t add invoices to the list. Join the thousands of businesses and freelancers already using Invoice Ninja, and take your invoicing game to the next level.

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Frequently Asked Questions

What are the benefits of using invoice templates.

Businesses need their invoices to be clear, legally valid, set on time and professional–a hastily typed Word document or email simply doesn’t give the right impression and can pretty easily be mistaken for spam.

Invoice template provides a done-for-you format. All you need to do is upload your logo and company details (or personal information if you’re a freelancer) and enter the relevant billing to have a professional invoice. It’s quick, simple, and free!

Missing out something crucial from an invoice is all too easy when you’re in a rush, working through a massive pile of outstanding admin, or trying to type or write out every business invoice manually. Our templates are ready to go, with options to link to your preferred payment method, ensuring you don’t skip past anything important, such as sales tax, payment due dates, or your contact details.

Which invoice template formats should I use?

The choice of invoice template is yours–browse through our professional templates and pick a style that feels right for your business! Our free plan includes four freelance invoice templates to choose from, or you can go Pro and unlock access to a library of eleven invoice formats that you can use for your business.

When you first create your Invoice Ninja account, we’ll give you a nudge to upload your business logo to invoices, so every invoice you produce is tailored to you.

How do I make an invoice for my small business?

It’s simple, and you don’t need bookkeeping or accounting expertise to produce professional, consistent invoices, whether you’re an experienced business owner or just starting out. Here’s how it works:

• Create an Invoice Ninja account, enter your details, and upload your logo onto the invoice.
• Pick the template you like best, and type in the relevant info: customer name, address, and any other relevant invoicing details. 

That’s it! Shoot your invoice over to your client directly and integrate your payments solution if you wish, such as a Pay Now button linked to your Stripe, PayPal or WePay account, and you can tick your invoicing off the list.

If you get stuck or need a few pointers, you can access tons of tips with over 5,000 community members in our exclusive Slack group, a wealth of guidance in our online forums, or you can send us a quick message for support from the Invoice Ninja team.

Which are the best invoice templates?

We set out to make business invoicing stress-free and seamless, combining advanced software features and security with transparent pricing, amazing service, and all the tools you need. Our pricing plans are varied and scalable, starting with a zero-cost option for up to twenty clients, unlimited invoicing, four templates, branded documents, and auto-billing functionality.

As your business grows, we’re right here with you, offering Pro and Enterprise solutions, always backed by our friendly support services. Invoice Ninja also has a handy desktop app, or you can log into your account from anywhere, making it easier than ever to handle your invoicing remotely in just a few clicks.

How do I start invoicing online?

Where do i begin.

• Create a FREE Invoice Ninja account
• Upload your logo & choose an invoice design
• Integrate your payment gateway
• Create clients, invoices, get paid!

How do my clients pay their invoices online?

A merchant processor is also called a ‘ payment gateway ‘. After integrating a payment gateway with your Invoice Ninja account, your clients will see a “Pay Now” button on their invoices.

What is a Merchant Processor/ “Payment Gateway”

The ‘payment gateway’ processes your clients payment and your clients never leave their Invoice Ninja client-portal.

The payment gateway then deposits the money into your business bank account.  

Invoice Ninja supports dozens of payment gateways, click here for the full list.

How do I upload my company logo on invoices?

Navigate to Settings>Company Details, and click “Logo” to upload or change your logo. This is available to all invoice plans, including free:)

How do I customize my invoice template design?

Free Invoice Ninja accounts include 4 free invoice template designs , Pro & Enterprise plans include 11 invoice template designs !

All plans allow you to upload your company logo/branding to invoice clients with a professionally branded invoice design.

The Pro & Enterprise plans also allow advanced customization of invoice designs.

Find out why small businesses around the world trust Invoice Ninja.

You can focus on doing what you love, we’ll help with the invoicing.

Get the support you need

Ninja support forums, contact email, slack community, start invoicing today.

Invoice Clients, Get Paid Fast!

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Enterprise ninja.

As part of the Invoice Ninja Enterprise plan you can create additional account users, set permissions of what additional account users can view/create/edit, and receive notifications for actions taken by users!

​ Free Invoicing Software for Small Business. Focus on doing what you love. ​  We’ll help with the invoicing ​:)

Client-Portal & Vendor Document Upload

Allow your clients & vendors to upload documents in their client/vendor-side portal to keep all agreements organized and accessible! ​

Free Invoicing Software for Small Business. Focus on doing what you love. ​  We’ll help with the invoicing ​:)

Additional Users & Set Permissions

As part of the  Invoice Ninja Enterprise plan  you can create additional account users, set permissions of what additional account users can view/create/edit, and receive notifications for actions taken by users!

Free Invoicing Software for Small Business. Focus on doing what you love.   We’ll help with the invoicing :)

Banking Integration

We understands that automating transaction imports are a huge asset when it comes to getting paid and staying organized.

Invoice Ninja has partnered with  Yodlee , a specialist provider of secure bank data connections, to offer bank, credit cards, and PayPal transaction data syncing.

• Import Bank & Card Transactions
• Match Deposits to [Multiple] Invoices
• Match Withdrawals/Expenses to Vendors
• Enable “Autosync” download transactions

Custom Domain "Billing.YourCompany.com"

Looking for a fully branded experience?

The Invoice Ninja Enterprise Plan allows you to create a custom URL “Invoicing.YourCompany.com” for your clients portal to view & pay invoices online!

Attach 3rd Party Files to Invoices & Expenses

The Invoice Ninja Enterprise Plan allows you to attach proposal files, agreements, design work files, all types of documents to your invoices & client-side portal!

Upload & attach .doc, .ppt, xls, .jpg, .png, .pdf files, and more, all together with your client’s invoices & client-side portal!

Files can be attached to your company for all clients to see, attached individually per client, or attached individually per invoice &/or expense!

Custom Client-Portal Subdomain

Ninja pro features.

Customize your client portal URL to match your branding YourBrand.Invoicing.co

Build trust by showing your branding when clients click to view their invoices & client-side portal online! ​

Storefront Functionality

Enable third-party apps to create invoices within your account., automated workflow.

Use the power of Zapier, Make, Pabbly, Integrately to integrate with Invoice Ninja with hundreds of apps to automate workflow!

With Zapier you can integrate your Invoice Ninja with thousands of other apps. and streamline your cross-app workflow with smooth automated functions.

With Make you can connect Invoice Ninja to your favorite apps & services. Just create a scenario that will watch for new data being created in a specified app and it will automatically trigger actions in Invoice Ninja, or vice-versa!

See all automations here!

Custom Reminder Emails

The Invoice Ninja Pro Plan allows you to create custom email reminders based on the invoice date or invoice due date. Define date parameters to remind your clients before or after invoices are due to ensure you GET PAID!

Set “First, Second, Third” or “Endless” reminders to ensure invoices are not overlooked and you get paid faster!

Custom Invoice Email Design

Email our great looking invoice emails by using existing “Light”, “Dark”, or “Plain” invoice email design templates, or create your own!

Invoice emails are 100% customizable! Use dozens of available variable options to ensure your emails are customized per client with custom values!

​Set​ a ‘BCC’ Address for Invoice & Quote Emails

Do you need others in your company to get notified that invoices were sent out, but don’t need everyone to see? ​Include additional company members for email “BCC” notifications when invoice emails are sent to clients.

Custom Invoice & Quote Number Sequencing

The Invoice Ninja Pro Plans allows you to create custom invoice number sequencing for invoices, quotations, payments, and clients by using dozens of available dynamic variables provided in your account!

Custom number sequencing, include date formatting, custom client ID’s, more! ​

Automatic Late Fees on Unpaid Invoices

Looking to motivate clients to pay on-time? Set up invoice late fees that apply automatically when invoices pass their due dates. You can set up late fees as a percentage % of the invoice or as a flat $$$ value. 

Create Reports, Accounts Aging & Client Statements

The Invoice Ninja Pro & Enterprise Plans offer extremely robust reporting options:

• Client Reports
• Contact Reports
• Document Reports
• Invoice Reports
• Invoice Items Reports
• Payments Reports
• Product Library Reports
• Profit & Loss (P&L) Reports
• Tasks Reports
• Transactions Reports

Each report’s data can be grouped in various methods with custom date parameters defined. Reports can then be exported as a CSV file for further review/use.

Enable Invoice Approval Checkbox or Client Signature

Ensure that you document client agreements! With the Invoice Ninja Pro & Enterprise plans you can require an “Approve Terms of Business” checkbox or enable an e-signature in order for your clients to approve quotations or access to the payment page from invoices.

Customize Email Subjects & Body Text

Ensure that your emails are opened! The Invoice Ninja Pro & Enterprise Plans allow you to create custom email subject lines & body templates for every aspect of your account: 

• Invoice emails
• Payment emails
• Partial Payment emails
• First, Second, Third Reminder Invoice Due emails
• Custom emails!

Fully Customizable Invoice Template Designs

Pro & Enterprise Accounts have 11 invoice template designs to start with! You can then create custom designs based on any template giving you true creative freedom!

Attach Invoice & Quotations PDFs to Emails

Many clients want their invoice PDF with the first email! Enable attaching quotation & invoice PDF’s to all client emails sent out!

Create Client Subscriptions: Recurring & Auto-Billing

Create Client Subscriptions: Recurring & Auto-Billing Subscriptions.

Create "Client Groups" Workflow Settings

Show different company logos & contact details to different client groups, configure different payment terms to different client groups, use different languages to different client groups, many use cases!

Send Invoices & Quotes via Gmail & MSN Accounts

You can email invoices, quotes, & payment reminders via your Gmail or MSN accounts! This ensures that your clients experience a truly branded experience and see your company name only!

Create Custom Fields & Invoice Designs

Create custom fields on your quotes & invoices!

• Single line of text
• Calendar date-selector
• Paragraphs of text
• Drop-down options selector

Up to 4 custom fields per section: Client fields, Product table columns, Invoice data, more! 

Link Multiple Companies (x10) with 1 Login

Interlink up to 10 companies! With 1 log-in you can access your accounts and move between companies with 1-click!

Live .PDF Invoice Preview

Forever Free

View your invoice PDF’s as they are created in real-time! Ensure that everything looks amazing before emailing them out for payment!

Overpayment & Underpayment Settings

Enable ability to overpay/underpay an invoice.

“Underpaying”: Set a minimum amount that you will accept and your clients can underpay an invoice with an amount they choose, within your defined minimum limit.

“Overpaying” allows clients to send a tip!

Localization of Language & Currency Settings

Invoice Ninja supports dozens of languages, currencies, time & date formatting options, and much more.

You can can also customize any labels/wording used within your account. Examples of common changes are “Invoice” to read “Tax Invoice” and “Quotation” to read “proforma”. You can customize everything within your account!

Vendor Purchase Orders

Create Purchase Orders to email out to your Vendors. When PO’s are approved they are then be converted into Expenses! Expenses can be rebilled to  clients or used to run reports!

Kanban Boards to Manage Projects

A Kanban board is a  project management tool  which provides a visualization of single or multiple tasks & workflows. It’s a tool based on a work philosophy originating in Japan which emphasizes focus on one particular task at a time over a multitask approach, as well as the benefits of collaboration.

Kanban boards are designed to make planning, managing, and completing tasks easier thanks to a visual overview of the entire work process. You get to see what needs to be done, when it needs to be done, who needs to do it, and how much is left to do, all on one color-coded board.

Multiple Contacts Per Client

When quoting or invoicing your client, you may need to include multiple contacts to receive your quotes & invoices. Sales, billing, management teams? You can create multiple contacts per client to ensure all emails sent are seen by the correct people to get you paid!

Custom Payment Instructions

Enabling/disabling nav modules.

Add or remove “modules” from your account navigation & client-side portal. 

• Recurring Invoices
• Purchase Orders
• Recurring Expenses
• Bank Transactions

Only add those modules to the navigation that you’re using, to increase efficiency and streamline your account navigation!

Create Taxes per Invoice Total or per Invoice Line-Item

Powerful tax settings.

• Create up to 3 separate tax rates per invoice total.
• Create up to 3 separate tax rates per individual invoice line-item!

You may have line-items (services or products) that are tax exempt, others that require taxation. You can create multiple tax situations per client or invoice! 

Invoice Ninja also supports creating inclusive & exclusive taxes per client as needed

• Exclusive taxation: $100 + 10% = $110
• Inclusive taxation: $100 + 10% = $100 ($90.91 + tax $9.09)

​Enable/Disable Recurring When Cloning

Save time by cloning invoices within a client, or clone an existing invoice to a new client! You may wish to clone a invoice from one client to another and set up the new invoice as recurring with auto-billing, or vice versa! 

Setup Automatic Credit Card Gateway Fees

You may wish to pass along your credit processing fee to your clients if they pay by credit card, or simply to encourage your clients to pay by ACH bank transfer! Set up automatic fees at your discretion or enable the fee to auto-match your gateway fee!

Bulk Emailing Invoices & Quotations

If you wish to semi-automate emailing out invoices & quotes to your clients, utilize the bulk send feature! Simply select all the invoices & quotes and click “Send” and your account will automatically que them up to go out! 

​Multiple Currencies & Languages

Invoice Ninja supports dozens of languages & currencies!

You can set different languages & currencies per client! Is your account in English, but it would be nice if your French speaking clients saw their client portal in French or Spanish speaking clients seeing payment instructions in Spanish? We have you covered!

Languages and currencies can be set per individual client!

Importing Expenses & Vendors

Keep all records up to date & run accurate reports by importing Expenses. Expense importing can be done manually anytime, or you can automate it with our new banking Yodleee integration!

Item & Product Library System

Why waste time typing? Create product & services in your Product Library! When creating invoices simple click from the line-item selector to quickly populate invoices and email them out!

Your product library also works (optionally) together with the Inventory feature! You can define the # of inventory stock available and when creating invoices the product library will reduce inventory levels and notify when you’re running low!

Alerts When Client Views & Pays Invoices

Want to know when your client clicks to view their invoice?

Set up notifications when clients view quotes, invoices, make payments, and also if a clients payment fails. 

If you have additional account users, you can also be notified when your User are creating and sending out quotes & invoices! 

Many notification options to keep you informed of all actions taking place within your account!

Projects, Tasks & Track Time

Task time-tracking allows you to accurately record every second spent on each individual task and quickly transfer timed data to the relevant invoice.

• Create Project, Tasks, and Track Billable-Work
• Convert Timed-Tasks to Invoices with 1-Click
• Easily Categorize to Search Tasks & Projects

When you’re done with a task or series of tasks within a project, simply click and send your work-time to an invoice with 1-click!

Accept Deposits & Partial Payments

Do you require a deposit or down-payment from clients to commence your work?

Set partial payments/deposits with unique due dates for partial payments/deposits! After your client pays the partial payment the invoice will automatically update itself with the balance due and set the new final invoice due date.

Approved Quotes Auto-Convert to Payable Invoices

Automate your workflow! When you email out quotations to your clients, they can “Click to Approve” the quotation which then converts the quote into a payable invoice!

Invoices can then be paid online with 1-click, and your account documents all steps!

Client-Side Portal & Invoices/Payments History

Every action your clients take is recorded and viewed into their client-side portal. 

Invoices, quotes, payments and more are tracked.

Uploaded documents, payment methods, client-profile – everything is accessible and recorded to ensure a smooth experience for you & your clients!

Your clients also have dynamic functionality to run their balance statements with custom date & data parameters!

Recurring Invoicing & Auto-Billing Clients

If you have clients that need to be billed again & again on a fixed schedule (weekly, monthly, etc…), Invoice Ninja offers auto-billing via the world’s favorite payment gateways:

• Authorize.net​​
• Checkout.com

Auto-billing (AKA “token billing”) is a feature that enables the payments system to capture your clients’ credit card details and store them for billing at a future date. Token billing enables auto-billing, which means future invoices can be issued automatically. Invoice Ninja integrates seamlessly so you can enjoy all the advantages of token billing via your Invoice Ninja account.

Track Inventory Levels

The inventory management feature works together with your “product library”!

Set inventory stock within your product library with threshold notifications. When you create invoices and populate invoice line-items, the inventory stock levels will reduce automatically! When your stock runs low the system will email you a notification reminder to stock up!

Invoice Template Designs

Beautiful well formatted invoices are critical to show clients that you mean business!

Invoice Ninja offers 11 invoice template designs. Free users have 4 free invoice templates, Pro & Enterprise user have all 11 invoice template designs.

Each invoice template can be customized with your company logo, colors scheme to match your brand, and detailed formatting customizations are also offered!

Give your clients a truly branded experience with your company by customizing your invoice templates to match your company branding! 

Online Payment Gateways

Integrating your Invoice Ninja account with a payment gateway allows clients to pay their invoices with 1-click! 

The payment gateway processes the transaction in the background while your client never leave their Invoice Ninja client-side portal. Seamless! 

Integrate your invoices with: 

• Stripe Payments
• WePay Payments
• PayPal Payments
• Checkout.com Payments
• Braintree Payments
• PayFast Invoice Payments
• Authorize.net Payments
• Square Payments
• Mollie Invoice Payments

Upload your Company Logo

Providing your clients a branded experience is critical for professionalism and building trust. Upload your company logo to your preferred invoice template design .

All accounts, Free & Pro/Enterprise, are able to upload logos an customize their invoice colors to match their logo & company brand theme.

Create & Email Invoices & Quotes in Real-Time

Real-time PDF preview creation shows your invoice review as you build it in real-time. Utilize the product library to quickly populate invoices with 1-click, view the invoice .PDF preview to ensure everything looks awesome, and send it out!

Dynamic Dashboard Data

View revenue, invoices sent, recent activity data. Track upcoming invoices, invoices past due, and more!

Upload Logo

Send invoice to client, travel and tourism invoice template, free online invoice generator.

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Home » Invoice Templates » 7+ Free Travel Agency Invoice Templates & Samples (Excel / Word / PDF)

Invoice Templates

7+ free travel agency invoice templates & samples (excel / word / pdf).

If you’re running a travel agency, you must use a travel agency invoice template to create professionally-looking invoices for your clients. This tool streamlines the invoicing process and makes timely payments from clients.

Once you have downloaded the template, you just need to customize it with your travel agency’s branding and logo. For accurate invoices, it calculates totals, taxes, and discounts automatically.

Furthermore, travel agencies are now giving up the old manual ways to enter data and save the records. The travel agency invoice template helps tourist travelers and travel agencies uphold records and automatically generate receipts for the travelers. Travel agencies efficiently invoice their customers individually and maintain their records. These have included all the relevant details for the travel like the name of the traveler and travel agencies, the details of the endpoints, expenses, hoteling, food expenses, hostel expenses, etc. The General sales tax GST is also a part of the invoice that makes it easier for customers and agencies to do calculations.

Table of Contents

The benefits of a travel agency invoice template:

The travel agency invoice template provides various benefits to travel agencies;

• It provides a pre-designed template that contains all pertinent information like booking fees, transportation costs, and more. Thus, it streamlines the invoicing process and saves you time.
• The template enables you to create well-structured and visually appealing invoices that enhance professionalism and credibility.
• This document contains a detailed breakdown of charges for easy reference which makes sure accuracy and transparency.
• The travel agency invoice template specifies payment terms and methods which facilitates timely payments.
• It provides clear and organized documentation of travel expenses which help to improve customer satisfaction.

Sample of Travel Agency Form Template PDF

Travel agency gst invoice format in excel, travel agency bill format, tours and travels bill format in ms excel, travel service invoice template, travel agent commission invoice template, time and material invoice form, air travel agency invoice template, how to fill out a travel agency invoice template.

Let us discuss step-by-step how to fill out a travel agency invoice;

Input your travel agency information

First, you need to enter the name, address, contact information, and logo of your travel agency into the invoice template. This will give your travel agency invoice a professional look.

Enter client details

In the next step, enter the name, address, and contact details of the client. You should always ensure that your invoice is addressed to the right client so that they can easily identify their invoice.

Mention the services provided

Specify the services you provided to the client including a description, quantity, and price for each service. The type of services may include flight bookings, hotel reservations , tour packages, etc.

Calculate the total amount due

Add up the prices of all the services provided to calculate the total amount due. This way, your clients clearly understand the total cost of their travel arrangements.

Include payment terms

To ensure a smooth payment process, mention the payment terms as well as the due date and accepted payment methods.

Review and send the invoice

Review the invoice and double-check all the details to ensure accuracy and professionalism. This may include the client’s details, services provided, and the total amount due. Send the invoice to the client after your satisfaction.

Track payment and follow up

For each invoice, keep track of the payment status and follow up with clients as required. This will help the travel agency maintain a healthy cash flow . In addition, it also ensures that you will receive payments in a specified time.

A travel agency invoice is a document that serves as proof of financial transactions between a travel agent and their clients. It contains all the details about the travel services provided.

The important elements to include in a travel agency invoice are; 1- The travel agency details 2- Client’s information 3- Travel itinerary 4- Booking dates 5- Costs and payment terms

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I am Ryan Duffy and legal writer. I received a bachelor of business administration (BBA) degree from London Business School. I have 8+ years of writing experience in the different template fields and working with ExcelTMP.com for 7 years. I work with a team of writers and business and legal professionals to provide you with the best templates.

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Travel Invoice

A travel invoice, while not technically a binding legal document, is one of the most important documents your company will ever create. It directly affects when you get paid and on what ter ms those payments are made.

We have provided some travel invoice templates and examples below that you can download and use as reference.

Elements of a Good Travel Invoice

Below are eight essential elements you must include to create an invoice that is both professional and effective.

1. Company Information:  If you are the payer, you want to be sure that your company’s legal name, business address, business phone number, and fax number are listed accurately and included near the top and bottom of the invoice. If you are the payee, you want to be sure to include the same information at the top and bottom of the invoice as well. You want to be sure to differentiate which company is the payer and which one is the payee by labeling each.

2. Header:  This may seem blindingly obvious, but be sure to label your document as an invoice in the header. This way, you minimize any confusion about what the document is, especially if it’s part of a pile of otherwise indistinguishable papers.

3. Date, Invoice Number, and Unique Identifier:  Along with each company’s respective payer and payee information, you’ll want to include the date on which the invoice is issued and an invoice number or another unique identifier. You can structure your ID based on any system or stylistic preference, whether it’s a simple file number, unique billing code or date-based purchased order number.

4. List of Goods and Services:  This section of the invoice can be as detailed or generic as you like. The most important parts of the listing include name of the good or service provided, date the good or service was provided, the rate for the good or service provided, and the quantity of the good or service provided.

5. Terms:  Terms of payment are incredibly important on an invoice. Standard payment terms will vary based on your industry, your company’s preference, and, perhaps most importantly, your relationship with the client. It’s also important to make mention of the penalties if these terms are not met. This could include a late fee or an additional percentage of the total bill.

6. Itemized Fees:  If there are any taxes, handling fees, or other charges that need to be levied, each of these should be listed as a separate line item. This is important for some organizations that need to apply these different fees to different budgets for their internal books to balance.

7. Total Amount Due:  While it may seem trivial, it’s worth mentioning. Make sure that the total amount due is prominently displayed on the invoice.

8. Add-Ons:  While the previous seven items are really important to include on an invoice, there are a few other elements you can include if you choose, such as message field (can be used to say  thank you to a client or make reference to something unique to the project) and tax identification number.  

15+ Travel Invoice Templates

Travel invoice template.

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Simple Tips for an Excellent Travel Invoice

Late payments, or missing ones, are not only frustrating but also potentially ruinous to business relationships, but that doesn’t have to be the case all the time. Here are a few helpful tips for getting your invoices paid on time.

• Be polite:  It’s quite often the simplest things that make an impact. Small phrases like “please pay your invoice within” and “thank you for your business” can make a big difference. Not only does politeness tend to get you paid faster, but it can also increase the percentage of invoices paid by over five percent.
• Be specific:  Specific phrases like “please pay within 21 days” means the invoice is paid faster than when the more cryptic phrases are used, such as “payment terms: net 30 or pay upon receipt . “   Providing a specific time frame is more human and focuses the client’s mind.
• Use interest on late payment:  Unsurprisingly, threatening clients with interest on late payments gets your invoices paid slower, but it does mean a higher percentage of invoices are paid. So whether you apply interest to late invoices depends on your specific business needs.
• Offer incentives:  Rather than interest, why not positively reinforce the importance of speedy invoice payment ? Offer discounts to those clients who pay within a set time limit. For example, offer a reduction of five percent if they pay the invoice within five business days of issue.
• Provide multiple payment methods:  If your clients have various options for payment—PayPal, credit and debit card, cheque, bank transfer, etc.—they’ll be more likely to pay faster, particularly online.

How to Create a Travel Invoice on Microsoft Word

Microsoft Word provides templates for invoice sheets that you customize to suit your business needs. Below are the steps you can follow to create a travel invoice using one of these said templates.

1. Click  File on the command ribbon and then click  New. Enter “invoice” in the “Search for online templates” field and then press “Enter” to bring up the gallery of invoice thumbnails.

2. Select the preferred template thumbnail to enlarge it in a preview window. Click “Create” to copy the invoice template into a new Word document.

3. Click the preferred field to update the data. For example, click “[Name]” and then enter your customer’s name.

4. Edit the template with commands on the Word ribbon and the Table Tools ribbon. For example, click the “Design” tab on the Table Tools ribbon to view options in the Table Style Options or Table Styles group. The Table Styles group features a gallery of tables in different colors. Mouse over a thumbnail to preview the effect on the template and then click to update the color of your invoice.

5. Save this Word document with a new file name.

Tip:  If you are emailing this invoice to your client, save this Word invoice as a PDF, and then attach the PDF to your email message. Click the “Save as Type” drop-down list on the Save As dialog box, and click “PDF,” then click “Save.”

Types of Invoices

There are various industries in a country, and each one of these industry has a different demand, which is why there are also several types of invoices.

1. Standard Invoice: This is a basic format for an invoice and can be used in the same format for different business transactions. This type of invoice consists of all the basic information that is to be included in any invoice such as the unique invoice number, name of the seller, the company’s name, address, contact details, the name of the buyer, address, items purchased, total costs etc. This format of an invoice is used by multiple industries such as the retail industry, agriculture industry, wholesale trade industry, etc. We come across such as invoice almost every day and this is the type of invoice that comes to the mind immediately when we imagine one.

2. Commercial Invoice: Unlike an everyday invoice that we receive from the nearby department store to the bookstore, a commercial invoice is a special invoice designed for documentation of any foreign trade such as the shipment of machine parts from one country to another. It is used for customs declaration when the product is crossing international borders. It includes the name and address of both the seller and the buyer, items being sold, the cost of items and amount of tax payable.

3. Progress Invoice: This kind of invoice is commonly used in works that stretch over a long period. It is most commonly used in the construction industry as this is one industry which not only takes a lot of time for each project but also is very expensive. Contractors send progress invoice or bills from time to time showing the progress of the work and quoting the amount required to be paid to them because they have to pay the employees working for them and also cover the expenses made during the present construction work.

4. Timesheet: This is a special kind of invoice that is preferred by professionals whose services are evaluated on the basis of the time for which the service is being provided. Such invoices are usually provided by consultants, psychotherapists, lawyers, tuition teachers, and mostly by all the professionals whose services are more intellectual than technical. But often employment of laborers is conducted on the basis of time. Such invoices typically mention time in place of the product.

5. Utility Invoice: We hardly ever think of the electric bill or a bill for the telephone, cable, internet usage, gas as a particular kind of invoice but that is what it is. It shows the amount payable on the usage of electricity or how much you owe to your internet connection provider for availing their services. Utility invoices differ from other invoices as it mentions a due date, the amount of penalty payable after the due date, the billing period, and other messages. Related to this would be a service invoice .

Travel Invoice FAQs

What is an itemized invoice.

An itemized bill is a piece of paper that you are given before you pay for goods or services, listing the cost of each item purchased rather than just the total cost. You should always request an itemized bill.

What is a PO number on an invoice?

A purchase order is a document generated by the buyer in order to authorize a purchase transaction. A PO number uniquely identifies a purchase order and is generally defined by the buyer. The buyer will match the PO number in the invoice to the purchase order.

How do invoices work?

Running a business requires you to collect payments from your customers for products or services rendered. When you charge by invoice, you are billing your customers for their purchases. You can request payment when the customers receive the goods or services or allow them to pay their bill at a later date.

What is an itemized medical bill?

An itemized bill is a detailed billing ledger that a provider can give you, which lists all of the services you received during the visit, the ad includes the procedure and diagnosis.

We hope this article can help you make your own travel invoice.

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Travel service invoice.

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A travel service invoice is a document that outlines the expenses incurred during a business or personal trip, including transportation, accommodation, meals, and miscellaneous costs. By using a travel service invoice template like Visual Paradigm, individuals and organizations can streamline their expense tracking and simplify the reimbursement process. The template is user-friendly, customizable, and includes essential features such as itemization, subtotals, and tax calculations. Whether you are a frequent traveler or just need to keep track of your expenses for tax purposes, Visual Paradigm’s travel service invoice template is an efficient and effective solution.

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Invoice template bundle, elements of a travel invoice, 13+ travel invoice templates, steps to design an excellent travel invoice, types of travel invoice, travel invoice sizes, invoice templates.

For any traveler, enjoying a trip also means making sure they’ve got their finances right, and not a single cent missing from their budget, calculations or the amount given to them by the travel agency. On the travel agency, hotel, resort or booking firm’s part, this means billing the clients properly. You may also see invoice samples .

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• Name of the service provided
• Date the service was provided or requested (for reservations)
• Price of the service/amenities/tickets

Travel Invoice Template

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• Include your business name: This is one of the most basic information, but it should be designed professionally with a good type or font at the top of the document. If you are only using a word processor, you can open a new document and click on the “header”option from the drop down bar to create it, or you can simply type your business’ name and set it to center at the top of the page.
• Add your business logo: If your company have an official logo,there’s no reason why you can’t include it. Place it at the top left or right hand side of the page with your business name, but if the company’s name is part of the logo, you can choose to use the just the logo instead of the business name. While it isn’t necessary to include a logo, it gives your document an added professional air, which will only be good for anyone looking at the document.
• Write the invoice number: You should include the details of your document on the right side of the page or simply make enough space for it when you create the invoice. Details should include the unique invoice number which can be a 4-digit number and numbered numerically or in order of chronology to differentiate one invoice from the next. They should be in order to avoid confusing yourself, especially because this should be kept on record.
• Write the invoice due date: This is when you have an agreement with the client you are issuing the invoice to, about when the payment should be made, and you have to write it down as the due date. If there is no agreement, go by the travel industry’s standard pay period. It’s usually 30-45 days.
• Specify the payment terms: Under the invoice information, indicate whether you’re going to accept cash, checks, credit cards, paypal or any other mode of payment. If you’re charging a penalty for late payment, you have to write it on the policies. Otherwise, you can outline it in another way such as through the contract.

Tips In Designing A Travel Invoice

• Standard Travel Invoice: Probably one of the easiest and most flexible invoice used, the standard invoice is also the travel and tour sector’s go-to invoice as it includes all the basic and necessary information both parties would need during a transaction such as the agency’s name, contact information, unique invoice number, address, client’s name and services acquired.
• Pro-forma Travel Invoice: Businesses, including travel agencies often use this to give the client a ballpark figure of the cost of the travel package he or he wants to avail, hence it is considered simply as a quote or an estimate and not the actual invoice yet. At times, pro-forma invoicing is used by the agency or company, serving as a declaration of commitment to deliver the specific service or package at the estimated price presented.

Travel Invoice FAQs

What is the best way to make sure you’re issuing a professional invoice, when do you use a travel invoice, more in invoice templates, 10+ ultimate invoice template bundle, tour package invoice template, road travel invoice template, table reservation invoice template, daily travel invoice template, company travel invoice template, vehicle travel invoice template, monthly travel invoice template, luxury travel invoice template.

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Download free Excel Travel Expense templates that are compatible with Microsoft Excel. Customize the forms and templates according to your needs.

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As always, you are required to report the total acquisition cost of all your business property unless it is not assessable for property tax purposes, i.e. inventory, licensed vehicles or application software. If your 571-L is not filed, this office is required per California Revenue and Taxation Code Section 501 to make an “estimate" of the value of your business property and add a penalty of 10% of the assessed value as required by section 463 of the Revenue and Taxation Code . If your 571-L is not filed timely, a 10% late filing penalty is applicable per Revenue and Taxation Code Section 463 .

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Small businesses are welcome to use this new application; however, e-filing is likely an easier alternative.  If you choose not to use SDR, you are required to file a completed original Business Property Statement (571-L) by the April 1 due date. If Date falls on Saturday, Sunday or Legal Holiday, mail postmarked on the next business day shall be deemed on time.

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