school trip itinerary example

Field Trip Itinerary Template

Download this Field Trip Itinerary Template Design in Word, Google Docs Format. Easily Editable, Printable, Downloadable.

Make any of your school or organization's field trips hassle-free with the help of an itinerary. Get to download our Field Trip Itinerary Template. This fully customizable file can be downloaded on all devices and in all of its presented file formats. This is designed to help you compile travel details, compare travel options, and then craft an itinerary based on the information you have acquired. The length of the trip and other important fields can be modified depending on the school or institution’s specifications. Customize this file at your will until it satisfies your needs. Don’t waste one more second of your time, download our Field Trip Itinerary Template today!

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Planning a School Trip: What to Consider and How to Plan

Planning a school trip can be daunting, but with the right company and a good checklist it can even be enjoyable follow this guide and you can embrace the excitement of taking your students anywhere in the world., start planning early.

There are numerous things to consider with a school trip, and to ensure the trip runs smoothly it is essential to start planning early on. A year in advance for the majority of trips is plenty, however if you are going further afield then there is no harm in planning around 18 months in advance.

Not only will this reduce the stress surrounding the trip, but it means the teachers and students can get excited about the prospect of the travels without worrying or stressing !

Find a Good Tour Operator

A good tour operator is essential to your school trip. They can make or break the experience, and you want to be able to trust them to get the most out of the trip you can! 

A good tour operator will plan a full itinerary for you based on yours and the students’ needs. This can include taking into consideration the subjects studied, the amount of students and what you want to get out of the trip. 

The Learning Adventure personalises every schools’ itinerary and creates an original, fun and unique trip experience. We listen to exactly what you are looking for and deliver!

Risk Assessment

A detailed and well thought out risk assessment is essential to planning a school trip. This is when the tour group operator can really help. Operators usually offer 24 hour emergency support throughout the trip, however it is good to ask a few questions to make sure you are with the right operator:

How do you deal with emergency situations?

Are there testimonials from schools that have used you in the past?

Do you offer 24 hour emergency support?

There are plenty of resources online to help you build a risk assessment, take a look HERE for a good comprehensive guide to risk assessments.

Consider Additional Costs

When you receive a quote from a tour operator, look in depth at what is covered and what is not, for example: meals, entrance costs, travel, ETC. 

By knowing your budget inside and out and what is being spent and where, you will be able to cover unexpected costs that inevitably crop up. 

It is also a good idea to ask your operator about currency. As the exchange rate fluctuates the price of the tour can as well, so it’s good for the operator to buy currency in advance.

Be Experimental

We know it’s easy and tempting to run the same school trips year after year, but there are endless possibilities for your school and its students! Be experimental and brave, push the boat out because it will be well worth it. 

We offer school trips all around the world, so drop us an email or give us a call if you want to discuss your ideas and we can work together!

We offer a wide range of trips for schools and universities. We tailor the adventure to your school’s priorities and the subjects being studied, so if you’d like to start planning drop us an email or give us a call! In the meantime take look at our services here!

Download the learning adventure brochure >, related posts.

How to Prepare for a School Trip to Korea: Korean Basic Phrases, Customs & Schooling 

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How to Create a Successful School Trip Itinerary

Planning a compelling school trip itinerary is key to keeping your students happy and involved during your next school trip.

But we understand that finding the time to plan the perfect school trip itinerary can be a bit of a challenge!

So we're here to lend a helping hand. At NST, we can help arrange fantastic school trips with jam-packed itineraries that are sure to capture the imagination of your students and, of course, keep them busy.

Why plan a school trip itinerary?

Having a school trip itinerary also means that your students have the opportunity to learn as much as possible about their new destination.

There are so many more benefits to creating a successful school trip itinerary, including:

1. It helps the group stay organised and on track throughout the trip, which will mean you know exactly where you need to be at any given moment.

2. It allows you to maximise your time at each destination. Having clarity will ensure you have as much time as possible to soak up the surroundings, see what you want, and create a more fulfilling experience for your students.

3. It ensures that parents are getting maximum value for money. Times are tough, so resources and time must be well spent. With a fantastic school trip itinerary, you can clearly demonstrate the value and core expectations of the trip.

So with all of this in mind, you may be wondering how to go about it. Here are some top tips for creating a successful school trip itinerary:

Start by doing your research

As with most school trips, they start with a little research; this ensures you choose the correct destination for the things you want to achieve and that they include appropriate activities for your students to experience.

This includes finding out about the history and culture of your destination, as well as its attractions and landmarks.

Establish the priorities for your school trip itinerary 

Once you have an idea of what you want to do and the things you want your students to see, you can start planning the perfect school trip itinerary. It is wise to begin with, the most important activities and work your way down to the less essential ones.

Remember, this is an area where we can help, so make sure to chat to one of our school trip itinerary experts to maximise every moment of your stay.

Be flexible

As much as it's great to be organised and as efficient as possible, it's vital to remember that some things may be beyond your control, resulting in plans going a little off track. An example of this can be a sudden change in weather or an unforeseen circumstance, meaning a planned activity is now unavailable.

To keep things calm and your students happy, make sure to leave some wriggle room and flexibility in your school trip itinerary. This will allow you to make changes in the moment if necessary. It also ensures that things keep moving forward despite any sudden changes.

It's all in the details

Think about each day of the trip and plan activities based on your location. Create a detailed schedule for each day of the trip. This should include all activities, meals, and breaks.

Time management on school trip itineraries 

Having a fantastic itinerary for your school trip also involves superb time management. Be sure to account for travel time between destinations. For example, it's wise not to plan things that are too far apart on the same day as this could lead to a loss of productivity.

Having to travel for long periods of time can cause students to become bored and fidgety. So plan ahead; not only will this help avoid any stressful or uncomfortable situations, but it will also mean that the school trip should run as seamlessly as possible.

Have a plan B

Make sure to have a backup plan for each day. This will come in handy in case of any unforeseen circumstances. Plus, it keeps your students happy and engaged. Having flexibility and going with the flow is great, but preempting alternative activities and locations to visit ensures a clever use of time.

Don't forget to make time for fun

Planning a successful itinerary for your school trip is not just about academic learning. It's also about developing students' cultural capital. Trips with a proactive school itinerary ensure that your students have the chance to try fun and new things.

Carefully curated school trip itineraries ensure more enriching moments and provide learning opportunities in disguise.

They encourage students' growth, help develop confidence and strengthen communication and teambuilding skills, all of which enhance classroom learning.

At NST, we have the pleasure of helping plan unforgettable educational school trip itineraries. We're confident that by following these tips, you can be sure that any school trip will be a success.

Get in touch today to discuss your unique requirements. We're always on hand to help.

***Some of the links below are affiliate links, meaning that at no additional cost to you, I will receive a commission if you click through and make a purchase.***

Top 12 Educational School Trip Ideas for Student Success

Table of Contents:

Learning is a never-ending process. It’s not only an educational institution that teaches you! And when it comes to students, what better way than a fun and engaging field trip!?

After all, who doesn’t enjoy a great field trip? It allowed students to leave life’s routine and experience something completely different. And, when it serves the purpose of an educational trip, students can’t wait!

But planning a school trip is more than just fun and excitement! It must add value to the students learning! If you have ideas for student educational trips, this article is for you!

Here, we list the 12 best school trip ideas to help students enhance their learning journey.  

We are your companions, like the best essay writing websites that help you prepare the paper by offering abundant ideas, knowledge, and understanding of your requirements.  

We’ve listed the fun learning opportunities for students of all ages at different price points that teachers can have a look at. Let’s get started!  

Idea 1: Local Museums

What better way than spending a day at the local museums that hold the history of the places?  

It doesn’t have to be a history museum; it could be art, science, or a combination!  

Museums and school trips are both fun and educational. Students get to learn about different cultures, periods, and history and gain appreciation for the work of artists and scientists.  

It is also a great approach to give a sense of belonging to them about their place’s history.  

Museums are also a great way to help students write a paper about it. Instead of having to reach out to a research paper writer who already holds the ideas and expertise to write the best essay, students can do the job on their own with a bit of help from them.  

Idea 2: Outdoor Adventures

Often surrounded by four walls and classes, why wouldn’t students love a fun outdoor activity? Nothing gets students outdoors like an educational trip. A trip with the teacher ensures that they are aware of what to do and what not to do, but in all, they will have great fun.  

An idea of the campground or state park sounds excellent. Students will get to explore nature while learning about the environment. Further, other activities include rock climbing, zip-lining, and hiking. With, outdoor adventure trips seek additional care from teachers!  

Idea 3: Cultural Destinations

When planning a school trip, consider embarking on an educational adventure at a cultural destination that speaks history and culture. It could be a historic site, a cultural center, or an archaeological site.  

In such trips, students explore customs, beliefs, and cultures. Museums are also a great idea, but the cultural destination holds its value! Students can gain insight into the people’s lifestyles in other countries and the periods they lived through, and even participate in workshops to learn more about them.  

Idea 4: Farm Visits

Educational trips for students , especially younger children, demand simplicity and fun learning. They barely understand the history of exploring around the museums. Here, a fun farm visit is both exciting and educational!  

Farms are perfect for exploring nature closely. Such a trip with the teacher will help students learn about the importance of sustainable farm practices, healthy food choices, and animal husbandry. Plus, they’ll enjoy watching and feeding animals.

Idea 5: Aquariums and Zoos  

Next on our list of school trip ideas are Aquariums and zoos. They offer many educational opportunities for students, especially the younger ones! Here, they will be able to learn about animals and their habitat.  

In fact, it is a way for them to see the animals they’ve always seen on screen and paper.  

In aquariums, they can uncover the ocean’s mysteries and lifestyles. Plus, it is always great to see some wildlife close!

Idea 6: Art Galleries

Art has its own way of expressing itself. It speaks differently to everyone. With art gallery trips, students can immerse themselves in art and history.  

They can explore the work of famous artists, view unique art, and get a deeper understanding of cultures and traditions worldwide.  

Idea 7: Theater and Dance Performance

A bit of entertainment included in the learning process does no harm. A field trip for students to theater and dance performances encourages appreciation of performing arts.  

To ensure that these cultures stay extinct, the student must know what theater and dance performance is! They will be exposed to different forms of art. Further, it can be an essential lesson to them on collaboration, communication, and expression.  

Idea 8: Theme Parks

The theme park is also a great field trip suggestion, depending on the subject. You can give students a thrilling educational experience at amusement or theme parks.  

They can learn more about physics and engineering while riding and playing! Further, from a business perspective, they get the idea behind what it takes to run a successful business . Amusement parks are also a place to practice mathematics by calculating the cost of food and rides.  

Idea 9: Industrial Sites

If your students are more into business, visiting factories and industrial sites can significantly help them.  

Here, they can learn how things are made from scratch. They can learn the manufacturing process, discover the importance of safety measures, gain insight into the product, and more.  

Factories can be eye-opening experiences for students to help them understand the value of hard work and effort.  

Idea 10: Charity Events and Fundraisers

A learning journey towards sympathy and affection teaches a lot. When you let your students attend charity events and fundraisers, you teach them the importance of helping others.  

Charity events provide great insight into how a small contribution can make a big difference. Further, charities and fundraisers can be something other than a school trip. Students can volunteer in these activities.  

Idea 11: Business Tours

Business tours are a great initiative to explore the world and entrepreneurship firsthand. On such a trip, students learn about different industries and how they operate, and they even meet entrepreneurs who can share inspiring stories.  

Going on a business tour and exploring a part of the world they want to become familiar with can be an invaluable experience for students.  

Idea 12: International Trips

While it might be a bit costly, compared to other ideas mentioned on the list, an international trip gives the students the taste of another culture.  

Here, they can explore different customs and businesses, learn about foreign languages and foreign cultures, and accept the beauty of the places. International trips are an unforgettable experience for everyone!  

Wrapping Up

This summarizes our list of the top 12 best school trip ideas for students.  

We have listed some of the most popular ideas, from museums and art galleries to amusement parks and international tours. Depending upon the subject, curriculum demand, and students’ wants, you can go with the trip that best suits the student.  

Further, consider the age and learning perspective of the students. A school trip is a significant responsibility for teachers and must be carried out carefully to be a success. With these ideas, you can come up with the best suit!

Have you ever planned any of the school trips? What ideas did you move forward with? Do let us know!

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Planning a School Trip Step by Step Guide

Where to begin.

The most common way for schools to book a school trip is through a school tour operator, who can help take care of your school trip requirements, logistics and planning. Choosing to travel with a tour operator can help students to build their knowledge and cultural appreciation for new and unknown places, whilst creating an exciting and memorable experience.

Before choosing your tour operator, you should think carefully about your budget (what is affordable for parents?) and the dates that work best to avoid clashes with any other school activities. You should also remember to seek approval from your EVC or SLT before continuing with any further school trip planning.

Finding your tour operator

When selecting your tour operator, you should be on the lookout for someone who is a member of the School Travel Forum (STF) and holds the LOTC Quality Badge in order to gain peace of mind when it comes to safety standards. When looking for a tour operator choose someone who is honest with you and that has your learning objectives at heart. You should also choose a tour operator who has the important accreditations – ABTA and ATOL (if you are flying) so you can be sure they are financially protected.

When searching, make sure to consider an operator with great  local knowledge , a thorough safety management system, and a  personal tour consultant  on hand throughout your trip. A good tour operator is one that can take care of all loose ends and create a sense of fun, meaning that teachers can sit back and enjoy the trip just as much as their pupils.

When it comes to requesting prices, make sure you ask for a full written quote from various tour operators to ensure that you are getting the best price possible. Take a look at our  comparison table  to see exactly what your quote should include.

Approving and promoting your trip

Once you have chosen your destination and tour operator, it’s time to meet with your EVC and SLT to get full approval for your trip. When you have approval, you can provisionally book and start looking into the finer details of the trip.

Make sure to request a full provisional document which states the aspects of your trip that aren’t included in the price. This will help to give an indication of any other charges that may be incurred in future.    

When it comes to promoting your school trip to parents, you should make sure to share as much information as possible from the outset. This will help to establish an initial number of students attending your trip. Take a look at the  Letters and Templates  section of our website for help.

Booking your trip

Once you have received your deposits from parents, it’s time for the fun bit. After confirming passenger details, you can officially book your trip!

As for the finer details, you tour operator should be able to help with this – leaving you to think about creating lasting memories for both you and your students. The  Tour Planning & Tools  section of our website has a wealth of information, from packing checklists to insurance information and payment planners, to help you get started.

Download your free Planning Guide

We have put together a free planning guide that you can print off to help you plan.

School Trip Ideas Abroad: The Ultimate Planning Guide

Organising a school trip abroad can be exciting, but also rather stressful. The whole process begins months in advance and there are lots of things to consider and think about. You might have lots of students to prepare, itineraries to plan, and of course you need to consider packing for the school trip—particularly if it’s somewhere exotic like a biology trip in The Galapagos. With this in mind, if you don’t know where to start with arranging and planning a school trip overseas, we’ve got you covered with this ultimate guide to planning a school trip abroad.

Planning a school trip should be full of excitement and the feeling of new adventures as well as educational, right? Unfortunately, planning a school trip can also feel overwhelming and hectic—and just extra work on top of your busy schedule. How do you tackle it?

Elements of a School Trip Planning Guide

We’ve done some of the work for you and compiled this School Trip Planning Guide. Just remember that you may want to consider altering some of the items, depending on the specifics—for example if it is a subject-specific educational trip or you’re going somewhere unique.

1.Gauging Interest In The School Trip (S.M.T)

The first stage of planning a successful school trip is considered the ‘Early Planning Stages.’ This breaks down into three key areas:  Students, Management  and  Timing .

The first thing to consider is  which students are you aiming the trip at?  This affects important key elements of your school trip. For example, if you’re aiming the trip at just a niche subject, are you going to achieve desired group numbers and, in turn, how is this going to affect budgets? Do you need to consider combining subject areas to make your educational trip a reality? Try and appeal to as many students as possible, so you can excite students for their trip!

Equally important is the age and stage of the students. Is this going to impact on timing elements (more on this below). Try and plan your school trip at a time that is practical for your students. Is there an upcoming exam season? Or perhaps a popular holiday period? These are all vital elements that should be at the forefront of your planning.

OK, you’ve decided that you and your students are ready for the trip to go ahead. Next step, what are senior management going to think? How do you discuss your school trip ideas with senior management?

There are two parts to this point and I can’t stress part 1 enough. The first part is simple: discuss your idea informally with colleagues and Senior Management before formally scheduling a meeting. The last thing you want to do is spend time researching the specifics of your trip and its educational aims, before knowing if this idea is something the school is receptive to.

The second part of this point is to formally schedule a meeting with colleagues and senior management, but this comes a little bit later in the planning timeline.

You may have an ideal time that you would like to run your school trip, however have you considered any barriers that might get in your way. Try considering the following questions in this order:

Most school groups plan 12 to 24 months as there is quite a procedure for launching your trip and collating all the various paperwork. However, we’re able to accommodate a wide range of demands for school group expeditions so have often worked with shorter timeframes! If you’re quite close to your ideal departure date, it might be worth giving us a call to see if it is a realistic timeframe.

2. What Are The Aims Of The School Trip? (D.A.T.E)

If stage one has been successful, and you’ve had green lights from all of senior management – then congratulations! You’re on your way to your exciting school trip abroad. There are just a few decisions to be made about the aims of your group trip and then you’re nearly ready to launch!

Destinations

Where do you want to go? This is not always such a simple question as it sounds!

Perhaps you’re looking for a  science school trip  where students can experience a wide variety of biodiversity, in which case The Galapagos or  Costa Rica  would be ideal school trip destinations. Alternatively you might be looking for more of a physical challenge where students will need to work together to achieve a common goal in which case Himalayan trekking in Nepal or volunteer work in  Tanzania  would make excellent school trip locations. But perhaps there are other restrictions that come into play, such as the length of the flight, or the temperature of the destination country. These important questions can help streamline your planning phenomenally.

This can be difficult decision, but our expert destination knowledge means we are able to advise you on which location will suit your school expedition best. Our Expedition Leaders are situated throughout the world and this permanent base in many countries means we have local knowledge and can offer advanced educational program suggestions for your subject-specific school trips, your trip aims and budget.

Examples of school trip destinations that Gapforce offer school groups the chance to travel to include:

• Biology trips to see amazing wildlife, geographical excursions, and historical tours on a  Sri Lanka school trip
• Jungle trekking and conservation projects on a  school trip to Borneo
• Community volunteering projects and visiting historical sites on a  Vietnam school trip
• Trekking, historical temples and volunteering on the  school trips to India

The final three sections of this part of the planning process really merge into one, and you’ll see quickly that they have a lot of crossover. But now that you’ve given some thought to the destination of the trip, the exciting part of the planning can really kick off. What do you want to do on the trip?

If you’ve decided that you are launching a school trip in Africa, perhaps you love the idea of fitting in a safari in the Serengeti? Or perhaps you have decided to take your school group to Europe, in which case a West End theatre show in London is a must!

But of course, we’re here to tailor your trip and ensure your days are filled with activities that will go hand-in-hand with the theme and learning outcomes of your subject-specific expedition! Which leads to our last two points for this section…

What is the subject or theme of your trip? Biology, Geography, History—or perhaps a blend of multiple themes? Let us know and our expert team, combined with their comprehensive knowledge of the countries in which they are based, will help you create the perfect educational expedition for your group.

The final part of setting aims for your trip involves asking yourself ‘What are the learning outcomes you want to achieve?’

Ultimately, it is only with this simple question that the success of your trip can be evaluated at the end!

3.Selecting A Travel Company For Your School Trip (P.L.A.N)

The third and final part of our Ultimate Guide to Planning a Successful Trip is without a doubt the most important element. At this stage, you’ve made all the internal decisions about your school group including where to go and what the aims are—now you just need to choose a partner travel company that will make your trip a success.

Below are the four key decision-making factors for choosing a travel company for your school expedition, but perhaps the most important standalone reason to emphasise choosing the right company is Safety and Support. (We’ve written a whole page about  Safety and Support ).

Preparation

When it comes to choosing a travel company, how much support will they give you in the build up and preparations of your trip? Does your travel company provide a school trips abroad checklist so you can monitor your progress and make sure your preparations are on track?

At Gapforce, your Gapforce Advisor will attend a launch evening, assist with forms, provide an outline portal for kit lists and medical forms, plus follow-up with regular meetings and pre-departure briefings leading up to your trip!

Your students will be spending each and every day of their school trip with the travel company’s leaders on the ground, so what do you know about them?

Gapforce is renowned for the select team of enthusiastic leaders who run our worldwide expeditions. Our expedition leaders are put through our intense four-month expedition leadership training course and are rigorously trained from the ground-up (literally!) in safety, group education, jungle survival and much more. This truly makes them the best outdoor experts for our group expeditions.

Accomplishment

As with any product or service, when choosing a company to run your school trip, don’t hesitate to ask them who they have worked with before and if they can provide a reference. (If you haven’t already, take a look at our case studies and testimonials from schools and colleges that have gone on group expeditions with Gapforce).

Needs & Wants

After you have worked your way through all of the planning points above, you’re well on your way to running a highly successful school trip in the country of your choice. Along the way, you will have encountered ideas for your trip that you feel will make it even more of a success. We encourage you to share these ideas with your travel company and be sure to ask yourself: “Does this company provide everything we are looking for?”

If there are any areas whatsoever that aren’t covered by the travel company you are considering selecting, don’t settle for anything less than your expectations! You and your students deserve the very best school trip and we wish you the very best in planning it!

School Trip Destination Ideas

So there you have it! Your complete guide to planning a school trip. For further advice on how to make your vision a reality please contact one of the Gapforce team on 020 7384 3028, or  browse our website  for some inspirational school trip destination ideas.

Call us on: 0207 384 3028

A global superpower and hotbed for innovation

Top destination facts

Your students will be immersed in one of the most culturally diverse countries in the world. The USA is a 'melting pot' of culture. In addition to Native Americans who were already living on the continent, the population of the United States was built on immigration from other countries. American culture has a number of expressions and has been influenced by African, Native American, Asian, Polynesian and Latin American people. As a result, you will find many social subcultures in different parts of the United States.

At the federal level, the United States has no official language, however English is considered de facto national language. Unsurprisingly, given its vast diversity of cultures, over 300 languages are spoken. Sadly, most languages native to the U.S territory have now become extinct. Surviving native language is threatened by mainstream culture.

Students will love working their way through the unique blend of cuisine in the USA. Due to its vast size, the cuisine depends largely on geographic location. For example, in the state of Louisiana, their cooking is known for its use of cajun spice. American food however commonly uses ingredients such as turkey, corn and maple syrup.

Educational Student Experiences in the USA.

Offering a rich plethora of academic experiences, the USA is an ideal destination for your school trip abroad. Experience rich culture, visit iconic landmarks and participate in technology workshops at NASA. As a trip destination, the USA cannot be beaten.

On a school trip to the USA, you can expect: 

• A focus on your student’s educational requirements.
• Professional and dedicated educational providers.
• School trip packages tailored to suit your schools budget, time frame, and objectives.

A school trip to the USA could mean studying robotics at NASA or participating in drama and music workshops on Broadway in New York. With stunning landscapes such as the Grand Canyon and Yosemite national park; to the world-famous cities of New York, Los Angeles and San Francisco, the USA is a country full of contrasts and it offers something to meet every learning outcome.

Take your students on an educational tour through the United States of America, with learning opportunities in STEM, geography, history and politics, and the arts.

Spark your students’ creative flair as you explore the world of high-tech innovation at Stanford University, Silicon Valley and NASA. Watch as your students are inspired on a history-fueled music trip through America’s deep south, where they will discover the beginnings of jazz and rock and roll.

"As a result of this trip, we have three students considering picking up mechanical engineering at university, and a host of students considering STEM-related A-Levels. An action-packed, awe-inspiring week away. I can't wait to go back next year!"

Teacher, Harris City Academy Crystal Palace, NASA STEM Trip, October 2018.

Featured trips.

Check out the academic trips available for your school in the USA. From STEM, business, geography and history, there’s a trip to suit your school and subject.

STEM Educational Camps Orlando

Our 3-5 day Camp KSC programs enable your students to become fully immersed in space centre life and STEM learning.

Geography Grand Canyon

Explore the links between natural and man-made wonders on a school trip to the Grand Canyon with Educating Adventures.

Space Camp Huntsville Alabama

The ultimate Space Camp mission starts here at the birthplace of America’s space program.

Space Center U Houston

Discover the world of robotics, rocketry and thermal protection systems at the Space Center University.

USA History and Politics

Visit iconic landmarks and museums, and discover the history and politics of the USA.

Silicon Valley STEM, Business and Technology

Embark on a STEM trip to the innovation and technology hub of the USA, Silicon Valley. See the head office of tech giants such as Intel and Google.

Creative Arts & Drama USA

Students will experience the vibrant arts and drama scene of New York City and LA on this once in a lifetime educational experience.

New York Creative and Drama

Creative students will thrive on this New York City school trip. With four days of Broadway workshops and hands on experiences at the best galleries in NYC, this tour is sure to inspire your students.

What you can expect

We have a comprehensive safety plan. We ensure that you're in good hands.

Professional local trip representatives providing 24 hour support.

Operating since 2006 with consistently positive feedback on service, communication and value.

School tour specialists, providing comprehensive teacher resources.

Teachers travel free on all of our school tours.

Bespoke educational trips, customized to meet your educational requirements and budget.

Get fascinating insights on planning and running a school trip!

The air holidays and flights shown are ATOL Protected by the Civil Aviation Authority. Our ATOL number is ATOL 9231. www.atol.org.uk

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Itinerary for School Trips to San Francisco

Itinerary for school trips to san francisco .

A city famous for a variety of things, including the Golden Gate Bridge, Alcatraz Island and the cable cars! San Francisco has been known as influencing a large part of California's history. Students traveling with GO Educational Tours on their school trip experience a customized and personalized itinerary.  Our sample itinerary for school trips to San Francisco offers three days full of historical and tourist loving attractions in San Francisco perfect for students. 

Day 1: 

Golden Gate Bridge Park

Chinatown Exploration 

Alcatraz Island

California Academy of Sciences

Painted Ladies

Fisherman's Wharf

Cable Car Experience

Below you will find more details about our San Francisco trip itinerary:  

• Day One: Golden Gate Bridge Park and Chinatown Exploration

Student groups start their school trip day one with traveling to the beautiful city of San Francisco. The first attraction on our itinerary visits the famous Golden Gate Bridge park! This bridge opened in 1937 and suspends 1.7-miles between San Francisco and Marin counties. The park itself offers a welcome center with exhibits, purchasable merchandise and a beautiful view! 

As the day continues, students are given an opportunity to visit San Francisco's Chinatown neighborhood. Chinatown is located in the center of Grant Avenue and Stockton Street. This neighborhood is the oldest Chinatown in North America, as well as the largest known Chinese community outside of the continent of Asia! The Dragon Gate is the perfect school trip group photo backdrop. With the Dragon Gate being the entry point to Chinatown, this is the oldest street in San Francisco. A perfect first stop in this unique cultural experience neighborhood. 

The Golden Gate Bridge with students posing in the fog! 

• Day Two Alcatraz Island, California Academy of Sciences, Painted Ladies and Fisherman's Wharf 

Day two is filled with memories of iconic San Francisco attractions. The California Academy of Sciences is among the largest museums of natural history in the world! Students are given the opportunity to visit this museum, which was completely rebuilt in 2008. Located at the heart of the Golden Gate Park, the Academy offers students of all ages a scientific expedition through the museum! From creature closeups to hands-on learning, the museum offers an exhibit for any visitor. Trip organizers that are planning a school trip to San Francisco can also check out the virtual tours and workshops offered directly on The California Academy of Sciences website . 

The itinerary continues to the famous Painted Ladies and Fisherman's Wharf. Student groups visiting the Painted Ladies enjoy one of the most photographed locations in San Francisco. A grassy square in one of the 11 historic districts, offers a stunning backdrop of skyscrapers and Victorian houses. 

• Day Three: Coit Tower and Cable Cars 

Day three of the itinerary features an one of the kind experience for school trips visiting San Francisco. The San Francisco Cable Car system is the last working system of this type of transportation in the world! An unbeatable view of San Francisco as the underground cable is in constant motion. The cable car system was built in 1873 and has undergone numerous changes from earthquakes and debates. The cable car system is also the only mobile National Monument in the world! 

To end the school trip, students visit the observation deck of Coit Tower . A white concrete column perching from the top of Telegraph hill, has become an iconic part of the San Francisco skyline since 1933. This attraction provides a school trip 360-degree views of the city and bay. Trip organizers can choose to include a guided group tour of Coit Tower, which includes a docent-led tour of the murals and tower. 

The Coit Tower in San Francisco! 

San Francisco is a well rounded city for any type of tourist! GO Educational Tours would love to help plan your next itinerary for a school trip to San Francisco. 

By: Michaela Ruffino, Travel Specialist 

Topics: School trips , San Francisco

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We have a young team of dedicated travelers ready to make your next class trip a memorable experience for you and your students. GO guides you through every step of the planning process. You can customize all or parts of your trip. Or simply choose one of our Pick,Click & GO trips, our most affordable trips if you wish for an economical and quick trip booking. Planning can be daunting but all our efforts are channeled to make it easier on you.

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The Ultimate Guide to Organising School Trips

"How has the trip been organised?" - Parents want to know that their money will be protected and (most importantly) that their children will be safe – and this means they’ll want to know about the tour operator you’re using. 

"Will my child’s medical and dietary requirements be catered for?" - Of course, the answer is yes. But make sure you let parents know that they need to tell you about any medical or dietary requirements ASAP, so we can make sure that everyone who needs to be is aware of these.

"How are we going to keep in touch?"  - Will you be posting updates on social media ? This can be a great way to reassure nervous parents. And let them know if kids can bring their phones on the trip (and any rules they’ll need to follow). Remind them to look into roaming charges and let them know that lost or damaged phones may not be covered by the insurance. Finally, make sure they know how to get hold of you in an emergency, and vice versa.

See more tips for getting parents on board.

Launching a trip

At this point, you should have made the provisional booking, so you can start promoting your trip. 

Put posters up around the school promoting your trip and make sure it’s mentioned on the school’s social media accounts too.

Have you run the trip before? Then make sure you share pictures and videos from previous trips (so your students can see how much fun they’ll have).

And if any of the students who have previously been on the trip are still at school, why not invite them to come and talk to your current group about the great time they had?

If you’ve struggled to get the numbers in the past, you may like to try some of these tricks:

• Limit the number of places on the trip – the competitive element could encourage more students to sign up.
• Consider teaming up with another department to make the trip cross-curricular (opening it up to more students).

Social media is a great way to keep parents up-to-date in the lead-up to the trip and while you’re abroad.

Think about which channels are most appropriate. Most of our Group Leaders tend to use either Facebook or Twitter, although more are starting to use Instagram too.

Decide whether you’re going to use the school’s main account or if you’re going to set up an account specifically for your trip.

If it’s an annual event, a trip-specific account can be a great way of showing how fantastic past trips have been when getting students signed up for the next one.

Tell parents about your social media accounts and how you intend to use them (such as reminding them of deadlines and meetings, sharing packing checklists and updating on your ETA back at school).

Just remember that not all parents will be on social media, so don’t make this the only place you share information.

Plan fundraising activities

Get students fundraising for your trip – it’ll make it more affordable for parents and gives the kids lots of opportunities for personal development.

Activities such as bake sales, raffles, car washes, car boot sales, bag packing and even crowd funding can be great ways to raise funds for school trips .

About 8-10 months before departure, you'll need to start the trip admin:

• Confirm passenger numbers: You’ll now need to confirm how many people will be travelling in your group.
• Put together a payment schedule for parents: Once we’ve got your final numbers, we can issue your invoice, which will have clear payment deadline details. Provide parents with a payment schedule that makes sure you meet the deadlines on your invoice (giving them the information as early as possible will help them to budget for the trip).
• Send us your booking form and passenger info:  We’ll now need you to submit your initial Air Passenger List, as well as your booking form.

Planning the finer details 

Start planning your itinerary.

You’ll now start working closely with your dedicated Itinerary Coordinator to start planning your itinerary. They’ll make sure that your trip includes activities that support your learning objectives and provide plenty of ‘wow’ moments.

Host another parents' evening

As well as giving parents loads of information about your trip, this is your opportunity to let them know what you need from them.

This includes:

• Passport info (you'll need this to complete the Advanced Passenger Information form)
• Medical and dietary requirements (for your risk assessment and so we can make suppliers aware ASAP)

At this point, it’s also a good idea to remind parents to check visa requirements.

British citizens can check the website of the British Foreign, Commonwealth & Development Office (FCDO) for the most up-to-date information.

Any non-British citizens in your group should check requirements with the relevant embassy as soon as possible, so they have enough time to arrange a visa (if one is required).

Request medical and dietary requirements

Not only will you need these to complete your risk assessment, we also need to make suppliers aware of these well in advance, to ensure that those students with medical or dietary requirements are sufficiently catered for.

Start your risk assessment

To perform a risk assessment, you’ll need to follow the guidelines provided by your school and LEA.

We can’t do the risk assessment for you, because we don’t know your group like you do.

But using a reputable tour operator like Halsbury Travel can significantly reduce your workload – as an Assured Member of the School Travel Forum we’ve got a Safety Management System that can form part of your risk assessment.

You’ll still need to do a risk assessment if you’ve run the trip before as the group you’re taking will have different requirements. However, you can use past risk assessments as a framework to speed up the process.

Our ‘ Generic Risk Assessments for School Educational Visits ’ and ‘ Demystifying Risk Assessments ’ guides are a great starting point for your risk assessment.

Check out our guide to risk assessments for more information.

Making the final arrangements 

Finalise your itinerary .

It’s time to finalise the details of your itinerary with your Itinerary Coordinator. As well as booking activities and visits, you’ll also need to make menu selections for meals.

Finish paying for your trip

Once your itinerary is finalised, the final balance payment will be due.

Host your final parents’ evening

It’s a great idea to host a final parents’ evening to make sure parents and guardians have all the information they need.

You’ll be able to share the final itinerary, check they understand the luggage restrictions (so you don’t have any airport dramas) and make sure they know what their kids need to bring on the trip.

You can also remind them of some key things, like how to contact you in an emergency, whether you’ll be posting updates on social media and whether kids can bring their phones.  

Complete any remaining risk assessment requirements

This is your final opportunity to complete your risk assessments. If you need any information from us, please get in touch with your Itinerary Coordinator, who’ll be pleased to help.

Complete the rooming list

Pro tip - sort out your rooming list before you travel. It’ll save you so much time and hassle and means everyone can just head to their rooms when you get to your hotel.

Get your final info pack

Everything you need for your trip will be in your final info pack.

This includes 24-hour emergency contact numbers, so you know you can speak to us any time you need to.

And make sure you download the Vamoos app – this will give you access to all your trip documents from your phone or tablet.

Pack your bags

Download our packing checklists so you don’t forget anything essential – there’s one for students and one for teachers.

Don’t forget to remind students about the luggage allowance.

Travelling by coach?

Make sure you pack plenty of drinks and snacks - but do check with the driver whether you can snack on the coach or need to wait for comfort breaks.

Water’s the best drink for a long coach journey. And it’s a good idea to bring along some extra in case of a heatwave or breakdown.

Avoid chocolate, crisps and sweets, which can be messy and will generally make students hyperactive or thirsty. Fruit and nuts (as long as no one is allergic) are much better options.

Wear something comfy - and layers are a great idea, especially if travelling overnight, when temperatures can drop quickly.

Plan some activities to help the journey go a little quicker. That could be watching a film, a coach quiz or even a singalong (if you’re feeling brave).

For long coach journeys, eye masks, ear plugs and neck pillows are great for helping you get some much-needed rest.

And don’t forget the housekeeping! As any teacher who has ever taken a coach trip with students knows - always pack air freshener, bin bags, wet wipes and kitchen roll…

See more tips for coach trips.

Remind students that customs and security at airports are taken very seriously - officers are unlikely to have the same sense of humour as a group of teenagers.

Have a copy of everyone’s boarding pass and passport. And leave a copy of everyone’s passport with the school office (just in case).

It can take longer than you might think to herd a large group through an airport, especially at the check-in desks and security. So, make sure you get there in plenty of time.

Remind your group of the rules around hand luggage. And tell students to say they packed their own bag (even if mum did it) - we’ve had kids held up at security before for giving the ‘wrong’ answers.

Divide your group into smaller groups with a staff leader – it’s easier to navigate the airport this way.

Staff should then designate a group base in departures for students to check in to regularly if you plan on giving them some free time before boarding. Don’t let students wander around alone – it’s best if they stay in groups of 3-4.

A WhatsApp group for staff to keep in touch at the airport is a great idea – and most airports offer free WiFi.

Avoid chaos at baggage reclaim – either send one ‘mini-group’ up at a time or pick a team of baggage pickers. This is much easier if you’ve tagged all your bags with something quickly recognisable, like a ribbon, strap or sticker.

See more airport tips. 

Any other tips?

Money-saving tips for cheaper school trips.

• Choose transport carefully – travelling by coach is usually cheaper than flying and it’s better for the environment.
• Pre-book meals at your accommodation rather than eating out. You can book packed lunches too, so you don’t risk ending up in a café or restaurant with over-inflated tourist prices.
• Be flexible about when you travel . Most things in the travel world run on a high and low-season basis. So, travelling any time between September and March (and during term time, if you can) will be much cheaper than at any other time of year.
• Think about the day of the week that you travel. The most popular day of the week for travel is Friday so, as an example, there’s a supplement of £1 a person for Friday ferry crossings.

See more money-saving tips.

Continue the learning back in the classroom

The end of your trip isn’t the end of the learning journey.

Keep the momentum by getting your students to do some post-trip activities, like:

• Write a trip diary – Get them to think about why they went there and what they learned. You could even submit this to the local newspaper - which would be great PR for the school.
• Create a short film or collage – This is a great idea if your students take lots of photos and videos of the trip.
• Do an assembly - Give your students some great public speaking practice by challenging them to speak about the trip in an assembly. They could work together as a group and put together a slide show of some of their photos.
• Build on their language skills - If it was a language trip, ask them to write a trip diary in the target language or prepare a short presentation.

Ready to start organising your school trip?

Yes, send me a tailor-made quote!

The Halsbury Difference

School trips designed by teachers for teachers.

Originally founded by teachers in 1986 and with several former teachers in our team, we understand the pressures on you as Group Leader and work hard to relieve them.

Trips tailored to your curriculum and learning objectives

We’ll design your trip around your specific learning objectives and curriculum, to ensure it meets your particular requirements.

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Experience a Revolution

School Tours to Boston

The past and the present live alongside each other in Boston, giving students a unique opportunity to make connections not possible in the classroom. Boston is best known as the home of revolutionary ideas that inspired a new nation.

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Sample Itineraries

Washington, D.C., New York City & Boston – 6 Days, 5 Nights

Highlights include Capitol Hill, Arlington National Cemetery, Ellis Island, U.S.S. Constitution, and the Freedom Trail.

6 days, 5 nights

Boston – 4 Days, 3 Nights

Highlights include the U.S.S. Constitution, Bunker Hill Museum, Plimoth, and the Freedom Trail.

4 days, 3 nights

Washington, D.C., New York City & Boston – 7 days, 6 nights

Highlights include Capitol Hill, Arlington National Cemetery, Statue of Liberty, Broadway, and the Freedom Trail.

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Teachers, Parents, and Students Trust NationsClassroom

“I have thought about providing our students with a Washington, DC tour for many years. However, I was very concerned with the time commitment and support it would take to make a trip happen. From our first phone call, to your help with my Parent Night, handling all parent payments and finally running our tour I could not be happier. The NationsClassroom staff made my role so much simpler than I could have imagined. As a result, we had 160 students on our first tour that had a great experience. I am sure that the tour will now be a yearly highlight for our school. Thank you.”

Social Studies Department Head

Connecticut

“Thank you for an amazing trip to Washington, DC. My friends and I had a great time. My favorite parts were the changing of the guard at Arlington National Cemetery and going up in the Washington Monument. This was my best trip by far and I have been on a lot.”

“I have planned my Washington, DC and New York City tour with just about every student tour company that there is. Hands down, NationsClassroom is the best. Your staff really cares about doing things great and providing my kids with a great trip, year, after year. Every part of the process is done right-your company simply gets it.”

History Teacher

“I just returned from an amazing experience with my daughter on her Washington, DC and East Coast school trip with NationsClassroom. I have to say I am very pleased and frankly quite surprised. Companies in other fields can take note of your attention to detail, dedication to providing great service and the passion of your employees. Our tour was very well thought out, the meals were better than I expected and the hotels were very nice. Our check in and check out were both very smooth. Most importantly, your Tour Guide was phenomenal. I don’t know how he was able to relate to everyone so well. He had the students really get involved in what they were seeing and didn’t just talk non-stop. Thank you for a wonderful lifelong memory.”

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You can add a map as an image in your itinerary template to help guide attendees. You can also include information like the name and GPS coordinates of the destination in the template to make sure your attendees know where they’re headed.

12) How can an itinerary template help me stay organized during my trip?

An itinerary template can help you stay organized during your trip by eliminating unknown factors that may cost you time and money. For instance, if you book a bus to your day trip destination in advance, you won’t have to run around trying to find a way there the day of. An itinerary also helps you keep all the details about your day in one place so you won’t have to dig through your email searching for tickets or schedules.

One of the biggest perks of an itinerary is that it helps you manage your budget. Planning your budget in advance helps you estimate how much you’re going to spend and when, which also helps you add contingency funds should any surprises pop up.

And speaking of surprises — believe it or not, an itinerary can actually help with flexibility as well! Any trip will throw unexpected changes at you, but having your plans in one place will make it easier to rearrange specific activities or incorporate more time into your schedule with ease.

13) Are there any best practices for using an itinerary template?

There are several best practices that will help you get the most out of your itinerary template. The first one is to customize the template to your needs — adding all the details specific to your event will help you cover all your bases. Keep the information concise, so attendees don’t feel overwhelmed by too much text on the page.

It’s best to use a digital format such as a PDF for your itinerary, since paper itineraries are easy to lose or destroy. Be sure to share your document with all your attendees, so no one’s in the dark — and be sure to update it if any last-minute changes pop up!

14) How can I optimize my itinerary template to maximize my time during the trip?

Every itinerary will be different, depending on what each person enjoys. If you’re someone who likes to account for every minute of a trip, you can make a really robust itinerary. On the other hand, if you prefer to have some wiggle room, you can schedule one or two activities and leave the rest of your time to mosey around town.

In general, you can optimize your itinerary by prioritizing a couple must-see destinations and grouping activities together based on location. For example, if you’re headed to Barcelona and you’re most excited to see the Sagrada Familia, then you should plan a day in that part of town — and if a restaurant you wanted to try happens to be nearby, you can group those activities together.

It’s also wise to research transportation options in advance, because getting from one place to another often takes up the most time on trips. Be mindful of how long it’s going to take you to get somewhere — you might find it’s better to snag a cab than brave the train.

Lastly, plan in some buffer time and go with the flow! Nothing will ever go perfectly on a trip, but remember that it’s just as much about the journey as it is about the destination.

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*The above price for this Philadelphia itinerary is based on 46 – 50 paid participants. The price includes one complimentary travel package per 10 paying participants, hotel accommodations, the services of a dedicated tour leader, and more. Transportation is  not  included in this price because it will differ based on your starting location. Scholastica Travel will handle all air and motorcoach transportation arrangements for your group.

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This Philadelphia itinerary is an example.  Your itinerary will be customized for your group’s interests, trip dates, and amenity availability. Meals will be included per your request.

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More From Forbes

How to see the best of northern europe on a scandinavian cruise.

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Cruise ship passengers enjoy the view of Sweden’s Stockholm archipelago from the Royal Caribbean ... [+] ship ‘Serenade of the Seas.’

If you’ve ever wanted to dive into the culture of the Vikings or explore what makes people in the Nordic region the so-called happiest on earth, you could do a lot worse than book a Scandinavian cruise.

Scandinavia—and Norway in particular—is an expensive place to travel around, so a cruise can make financial sense for those seeking an introduction to the region. For one price, you get your travel, accommodation, meals, and entertainment covered.

Such a trip offers the opportunity to sample various Scandinavian travel highlights , whether you prefer the Scandinavian capitals, the stunning Norwegian fjords, or soaking up the atmosphere of beautiful islands and historic ports in the Baltic Sea.

Popular Scandinavian Cruise Itineraries

Many different types of itinerary can be advertised as Scandinavian cruises. Typically, they focus on the Nordic capital cities. Some may also include the highlights of the Baltic Sea region, including the Baltic countries and ports in the north of Germany and Poland.

With popular Norwegian fjords cruises together with midnight sun and northern lights tours to the north of Norway also available, there is a lot of diversity in Scandinavian cruises.

Scandinavian Capitals : Cruise itineraries starting in the U.K. or Germany and calling in at two or even all three of Oslo, Stockholm, and Copenhagen have long been popular.

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The Nyhavn district of Copenhagen, Denmark, is a popular destination for cruise ship passengers ... [+] visiting Scandinavia.

Helsinki is often included on such itineraries. If you want to explore modern Scandinavia while gaining access to some of the region’s best museums, such an itinerary is a perfect choice.

Such itineraries tend to be shorter, and are a great introduction to both cruising and Scandinavia, with limited sea days and plenty to see and do while in port.

Baltic Sea : Longer Scandinavian itineraries often include stops at Baltic Sea islands and ports. The beautiful Estonian capital city, Tallinn, or the Latvian capital, Riga, are particular highlights, as are ports on the northern coastline of Germany and Poland.

For those interested in Viking history, look out for smaller ship itineraries featuring Visby on the wonderful island of Gotland .

One such trip is this 12-night itinerary from Celebrity Cruises, which includes a visit to both Visby and Tallinn. Other highlights include a visit to Stockholm and Copenhagen, including an overnight stop in the latter.

The old city walls of Visby on Gotland island, a popular cruise port.

Norwegian Fjords : By far the most variety can be found in the Norwegian fjords region , with almost all major cruise lines operating at least some itineraries here. Although port calls in Flåm and Geiranger will soon be severely limited, many alternative ports will still be able to welcome some of the world’s largest cruise ships.

Whether you prefer the action-packed ships of Royal Caribbean or MSC, or the smaller ships that can sail along narrower fjords, there will be a Norwegian fjords itinerary for you.

Following the recent rise in popularity of the region as a cruising destination, the fjords season has extended, with trips available as early as April and as late as September.

British line P&O Cruises operates its relatively new megaship Iona in the fjords region for much of that period, with regular departures from Southampton on a popular 7-day itinerary.

Midnight Sun : Although all summer cruises in the region will experience long summer days, specific midnight sun itineraries set sail for the far north of Norway to let guests experience the thrill of being outside with the sun in the sky at midnight. Many of these trips visit Honningsvåg, which allows guests to travel by bus to the North Cape.

Northern Lights : In recent years, Scandinavia—or more specifically Norway—has become a year-round cruising destination thanks to the growth in popularity of northern lights cruises .

Aurora borealis in the sky seen from a cruise ship in Arctic Norway.

These itineraries can be found heading north of the Arctic Circle between October and early April.

Planning Tips For Scandinavian Cruises

Cruising in Northern Europe offers a fantastic variety of excursions and experiences, from historical city tours to adrenaline-filled outdoor adventures.

The region’s love of the outdoors lifestyle means active experiences are easy to find, both through cruise line excursions and independent operators.

The high levels of English comprehension across the region means booking your own activities and exploring ports independently is much easier than in many other parts of the world. Even so, look for independent tours that take place earlier in the day to reduce any time-related risk.

No matter when you visit Scandinavia, pack for all weathers. The height of summer can be marred by heavy rainfall, while it’s possible to get sunburnt in the snow-covered conditions of February and March.

Pack a versatile wardrobe. Layered clothing accommodates the region's variable weather, while specialized gear might be necessary for specific excursions.

Cruising And Sustainability

Prospective travelers should be aware of environmental concerns associated with cruising in this pristine region. The industry is moving towards sustainability, with initiatives to introduce zero-emission vessels in sensitive areas, particularly the UNESCO-listed Norwegian fjords .

Some local initiatives protesting against cruise travel have also gathered momentum, so cruisers should be aware of these issues before setting foot ashore.

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