travel information form

Travel Information Form Template

The travel information form can be used by travel agencies and airlines to verify travel information of travellers and passengers. Airlines and travel can gather relevant details about their passengers such as their travel information, flight details, contact details and so on. Get started with this travel information form today.

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Tips For Using the Travel Information Form Template

What is a travel information form.

A Travel Information Form is an important document that is used to collect important data and information related to a person's travel plans. It is typically used by travel agencies, airlines, hotels, and other travel-related businesses to better serve their customers and to ensure safety and security.

Purpose of a Travel Information Form

The purpose of a Travel Information Form is to collect detailed information about a person's travel plans, including destination, flight information, accommodation, and any special requests or needs. This information allows a travel agency or other travel provider to better serve their customers and make sure they are able to accommodate their needs. 

Additionally, this information also helps to ensure the safety and security of the traveller, as well as the travel provider.

Who Can Use a Travel Information Form?

A travel information form is a document that contains all the necessary information about a particular trip, such as destination, dates of travel, type of transportation, and other details. It is typically used by individuals and groups who are planning a trip. 

It can be used by anyone from frequent travellers to those who are planning a one-time vacation.

What is Included in a Travel Information Form?

A travel information form typically includes information such as the traveller's full name, address, phone number, email address, and passport information. It also includes information such as the destination and dates of travel, type of transportation, and other details about the trip. 

Additional information that may be included in a travel information form includes the names and contact information of any travel companions, any special requests, emergency contact information, and any other relevant information.

In addition to the personal information, the form may also include information about the flight, hotel, car rental, and other travel arrangements. It can also include information about meals, attractions, and other activities that the traveller may be interested in.

How To Create a Travel Information Form Using the Formplus Template

• Log into your Formplus account . Once you have logged in, click on the “Create Form” button to start the process of creating a travel information form.
• Select the “Travel Information” template from the template library. This template is pre-populated with the necessary fields, such as traveller’s name, contact information, destination, and dates of travel.
• Customise the form to meet your needs. You can add additional fields, change the design of the form, and tweak the settings to make the form your own.
• Once you are happy with the form, it’s time to publish it. You can publish it on your website, share it via email, or post it on social media.
• Now that your form is published, it’s time to start collecting responses. You can view the responses from the Formplus dashboard, or integrate it with other services such as Google Sheets or Dropbox.

These are the steps to create a travel information form using the Formplus template. With the help of Formplus, you can quickly and easily create a professional-looking travel information form that meets your needs.

What are the Benefits of a Travel Information Form?

Travel information forms can provide many benefits to travellers and organisations. By providing travellers with a form to fill out prior to taking a trip, organisations can collect important information about the trip, such as the type of transportation used, the destination, and the expected length of stay. 

This information can be used to help plan and coordinate travel arrangements, as well as to keep track of where the traveller is at any given time.

In addition to helping organisations plan and coordinate travel arrangements, travel information forms can also provide travellers with important safety information. By filling out the form, travellers can ensure that their safety is taken into account when making arrangements. 

For example, if a traveller is going to a foreign country, the form can be used to provide information about the local laws and customs, as well as any potential health risks. 

Travel information forms can also help reduce the risk of identity theft. By collecting a traveller’s personal information, organisations can ensure that the individual’s identity is protected. This information can also be used to verify the traveller’s identity when needed.

Conclusion 

The information collected on the Travel Information Form helps to ensure that the traveller has a safe and comfortable experience. By having this information readily available, travel providers are able to better serve their customers, provide accurate information and provide a better overall travel experience.

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Published In: Forms

Travel Request Forms and Templates

Travel request forms are forms filled by an employee who is bound to travel for business purposes. The purpose of a travel request letter is for a company to carter for the expenses during the entire travel period. This depends on the agreement of the employee and his or her employer. This article discusses the uses, purpose, and contents of a travel request form. Templates are also provided.

What is Travel Request Form?

This document incorporates all the details needed by a traveler to forward for approval from the management before commencing travel. The contents of a travel request form include destinations, travel dates, mode of transport, meals, accommodation, among others. The travel request form also shows a traveling place as well as the expenses incurred. This document can fulfill several purposes: securing permissions for travel or seeking approval from companies on behalf of the traveling employees.

Importance of Using Travel Request Forms

Just like any other business document, a travel request form carries significant importance.

These documents ensure that travels within the company are:

• Feasible: Sometimes, the resources and funds within a company can be limited. This makes it essential to ensure that every available resource is put into good use. By doing so, the company’s finances will be stabilized.
• Authorized: It is very important for travel requests to go through proper departments and channels before it gets authorized in a business.
• Organized: These forms can also be kept and stored for future reference. Given that there is a form for every purpose, you need to ensure that these forms are organized to prevent confusion and clutter. It also allows easier access to documents when one needs them for reference.

Steps to Write a Travel Request Form

In order to write a travel request form efficiently, you simply need to follow two steps in a detailed manner.

These two steps are as follows:

Provide the details of the traveler

In the travel request form, including details of the traveler. This information includes the full names, contact information, designation employee id, email id, and fax number. Besides, don’t forget to mention why you are going on the trip. This should be indicated in the transfer request form.

Provide information regarding the trip

You must provide information relating to the trip. This includes the date and time of departure as well as the arrival time. Other things to write include the travel schedule, mode of transport, accommodation, travel itinerary, and meals.

Information to be Included in a Travel Request Form

For your travel request form to be composed in the most efficient manner, you must include the following information in it:

Personal information

This is the information belonging to the traveling employee. The Information needed to be filled in this document includes the individual’s name, contact information, job position, and respective department.

Travel request information

This is the information regarding the actual trip. It includes the date of travel, the purpose of travel, the duration of travel, destination, and estimated cost of travel. It is important to ensure that all these details are indicated in the letter. 

Indicate travel expenses and information regarding sponsorship

A travel request form should indicate the trip’s estimated expenses, including costs of meals and accommodation, transportation expenses, travel expenses, and car rentals, among others. If the trip is being sponsored, remember to include the contact information and details of the sponsors.

Mention the names of all the authorized persons

You cannot forward a travel request form unless a higher authority approves it. This is why you should mention all the names of authorized individuals, leaving a space for their signatures.

Ensure you incorporate all terms and conditions

To ensure that everything is working properly and meets all the transparency standards, incorporate all the terms and conditions. They should be clearly described in your form to avoid any inconveniences.

Put Accurate Information in a Travel Request Form

You must provide accurate information in your travel request form.

Here are some of the reasons why it is essential to do so:

Accurate information is crucial in a travel request form. In a company, you might not be the only individual asking for a travel request. To avoid mix up, you should indicate the details in your form. Make sure that the name is written, your destination, and other crucial details.

Furthermore, accurate information increases trustworthiness. When it comes to finances, don’t indicate inaccurate figures. Some people get tempted to indicate higher figures so that they can pocket the extra cash. For example, don’t allocate an inaccurate accommodation fee so that you can pocket the extra money. You should always provide honest and accurate information in your travel request form.

Download Templates

You can download our free travel request form templates. These templates can also be customized to fit your preferences.

Companies require receipts for employee expenses for two reasons: to confirm that employees are spending money how and when they claim and to back up deductions listed on the business’s tax return.

The comment section of a travel request form should include remarks on the importance of the trip. If you are applying, back your application up by giving reasons why the trip is important.

It depends on the policies of the company. In some companies, once the funds have been availed, it is impossible to cancel the request. In most companies, however, you can cancel the request even after it has been approved.

Travel request forms play an important role in organizations. For the best outcome, you can use our prepared available templates. They are easy to use and can be customized.

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Free Travel Agent Forms | Templates for Travel Agencies

Oh boy, oh boy, oh boy. Do we have a present for you! A treasure trove of amazing travel agent forms! Short and sweet, we have two main types of forms:

• Customizable Forms: These are online client-facing forms you can download and customize to YOUR agency (with JotForm) .
• Grab & Go Printable Forms : These forms don't need any changing. All you need to do is print them off and viola! You're ready to go.

Don't worry! We take a deep dive into each form. Better yet? We have a fabo tutorial on how to customize JotForm templates (in under a minute . . . no joke) They will declutter your desk, save you time, and help you connect with your clients in meaningful ways.

Here's what we have in our vault:

⭐️ HAR Highlights: Fast Forward to free Travel agent Forms! ⭐️

1. Disclaimers Planning & Booking Forms for Clients

• Travel Interest Survey Form (Pre Trip)
• Travel Itinerary Template Form
• Trip Details Confirmation (Post Booking)
• Vacation In Review (Post Trip)
• Disney World Planning & Booking Cheatsheet (Agent Facing)

2. Legal Forms For Your Travel Agency

• Sample Service Fee Contract
• Travel Agency Waivers and Disclosures

3. Travel Agent Inspection Checklist Forms

Site Inspection Checklist

• Cruise Ship Inspection Form

4. Video Tutorials on Downloading & Customizing Forms

Free Travel Agent Forms: Trip Planning & Booking Forms for Clients

These planning and booking forms will help you automate the process of qualifying your client, booking their trip, and getting their feedback.

These aren’t your run of the mill, boring forms. No sirree. We created all of the trip planning & booking forms using JotForm . So instead of creating these forms from scratch, you can simply copy our free form templates over to your JotForm account and make them your own, takes about 5 seconds!

A quick word on JotForm: You may be thinking, *groan*, yet another account to start?, but it's worth it. All of JotForm's features we highlight are available on their free plan! That includes electronic signatures, encrypted data, custom PDFs, and even the ability to accept payments 1 ! Zilch. Zero. Nada.

Here's a few other reasons you’ll love these travel agent forms as much as we do:

1. They’re free and easy to copy!

Did I mention they're free? Yep. But it's worth repeating. The free plan allows 5 forms (Psst: Have more than 5 forms you want to use? You can always archive forms you aren't currently using so you don't lose any data), up to 100 monthly submissions and unlimited fields for your form.

2. We’ve built in conditional logic! This helps keep the forms organized and targeted to your clients' specific answers. What’s conditional logic?

It’s when you tell the form that IF someone selects a certain answer (ex: there will be kids on the trip), THEN the form displays a question just for them (ex: what are the ages of the kids). This keeps the form short, clean and relevant to your clients!

Here's a quick example:

3. You can customize these travel agent forms to your heart’s content! You can get it all dressed up with your very own agency logo, font, brand colors, and customized messages/questions.

4. Embed in your site. These forms can be embedded on your website so your clients can fill it out directly on your site. But they're flexible, so you can send clients a direct link in an email.

1. Travel Interest Survey:

Who it’s for: Clients (especially new clients) who might not be sure of what they want in their vacation or are looking for a quote. (Psst, it's also a really good way to save time with tire-kickers too.)

What it does: Asks questions about their interests so you can find out what their expectations are. Here’s a few of the topics it covers:

• Accommodations for Travelers: This will help you anticipate any accommodations people in their group might need, whether they want to bring their dog, travel with an infant or have physical limitations.
• Logistics: Have a grasp of how many travelers, ages, and when they’re looking to go so you can pull up possible quotes faster.

Final Thoughts: If you prefer to chat over the phone with your clients for a personal touch, this travel agent form is a great way for you to document the information from your initial contact conversation to make sure you collect all the information you need to give them a proper quote.

2. Travel Itinerary Template form

Who it’s for: If your agency is currently in DIY mode, and you're not using an itinerary building platform , this resource could be just what you need! You can download below or read all about it here: HAR's Travel Itinerary Template Form

What I love most about the travel itinerary template form is that you can either adapt it to use it for your travel business, or you can send it to your clients as a resource (with your branding) if they prefer to be in charge the scheduling the day-to-day activities, side trips, and attractions.

What it does: This travel agent form helps you go the extra mile in customer service, offering an opportunity to include a daily schedule of flights, hotel stays, tours/sites, and restaurants. You can adapt it to give your clients a detailed itinerary, or to use it as a sample itinerary for particular destinations to help entice your travelers.

Final Thoughts: This form is our exception to the rule. Why? Because it's customizable, but it's not via JotForm. Why did we throw you a curveball? Because we needed to go a different route in terms of template style. (It's essentially a fancified spreadsheet. Shh, don't tell.)

Once it's filled out with all the bells and whistles of the trip, all you need to do is download it as a PDF. Want to give it a go? Download the form, and find details on how to customize it here .

2. Trip Details Confirmation:

Who It’s For: Clients that have just booked with you

What it Does: Gives travelers the chance to confirm trip details/passenger names/passport requirements yet again (can they ever look these over too carefully?!?). The form has an area for them to sign that they’ve looked over their itinerary and everything looks okay. We’ve heard horror stories about clients spending their life savings on a honeymoon only to be turned away because they didn’t know they needed a visa. Don’t let that happen to you. This travel agent form helps address that by reiterating:

• Required Travel Documents: Goes over passport requirements and links to important websites for international travel on visas, vaccinations, and traveling with children you’re not the legal guardian of.
• Confirm Travel Insurance was Offered: Cover your rear by having clients sign to say you offered them trip insurance or to remind you if you accidentally forgot.

This one is the real biggie of the bunch and includes SUPER IMPORTANT information clients need to know before they depart.

3. Vacation in Review:

Who it’s For: Clients post-travel to help process the highs and lows of their trip and share them with you.

What it Does: The Vacation in Review form is tool for clients to process the highs and lows of their trip and share them with you. The form will help you:

• Collect Testimonials and Social Media Content: Clients can easily upload photos and thoughts you can use in for social media and other marketing (there’s a checkbox asking if it’s okay to share their thoughts publicly)
• Easy Research: Get insider information and beef up your knowledge about destinations
• Getting to Know Clients Understand the travel preferences of repeat clients

Final Thoughts: This form is a great way to gather testimonials for your website.

4. Disney World Planning & Booking CheatSheet:

More Details: Our Travel Agent's Guide to HAR's Disney World Planning & Booking Cheatsheet article provides an in depth look at how to best use this cheatsheet. It even has a short video to walk you through it!

Who it's For: Disney Agents, this one's for you! In fact, even if you just dabble in Disney, this is a great resource. Can't remember off the top of your head what Susie Miller wanted as her third Fast Pass+ alternate for her trip to Animal Kingdom on Day 3? Unless you have Rain Man level skills (if you do, let's talk), you probably can't track that level of details for your entire client list.

What it Does: I like to think of our Disney World Planning and Booking Checklist as a miniature CRM for your Disney trips—a tool where that you can log important client info, reservation deadlines, and a checklist—that walks you through the steps in planning and booking a stellar Disney Vacation. It's important to note that this is not a client-facing form. It's just for you to help track the details.

Final Thoughts: Let's face it, when it comes to Disney, there are a zillion details to remember. This tool will help you walk your clients through options and put together a quote/itinerary. Psst: Looking for some tips on booking Disney? We've got a whole series on Disney booking secrets .

Free Legal Forms for Travel Agents

Okay, so your clients are (abundantly) taken care of in the forms department. Now we're turning our attentions to critical legal forms to help your agency, including a service fee contract, an IC contract, client waivers and disclaimers.

Travel Agent Fee Contract Form Template

Who it’s For: This is for agents who charge fees (service fees or consultation fees) or for those who are exploring charging a fee.

What it Does: The contract helps you be very clear about your fee structure so your clients don't get sticker shock when they book with you! It outlines what you charge for fees and when they need to pay it.

Final Thoughts: This contract is thorough, and like other JotForm forms, you can modify the conditional logic to tailor it to the needs of your agency.

Travel Agency Disclosures and Waivers

More Details: Check out our Travel Waivers: Protect Your Travel Agency article to learn more about protecting your agency with waivers.

Who it’s For: The waivers are adaptable, so they can work for any type of travel business who is booking travel on behalf of clients.

What it Does: These travel waivers are the first line of defense. They are short disclaimers that you can include in email or contractual correspondence when you're quoting trips, or confirming trip details to make sure you're on the same page as your client.

The article linked above will walk you through what points your email waivers and disclaimers should cover. It ensures that you and your clients are on the same page when it comes to pricing (e.g. quoted price is subject to change), travel insurance, trip details, and all the goodies they need to know (like visas and passports) before they pack up and go.

Final Thoughts: While these waivers and disclaimers may not necessarily provide iron-clad protection in the court of law, they ensure that you're communicating very clearly with your client and assist you in fulfilling your duty of care as a travel agent.

Travel Agency Site Inspection Forms & Checklists

In addition to client forms, we also have a few checklists made with travel professionals in mind. Do you want your inspections to feel as breezy as you make it look on social media, these inspection checklists are for you. With the help of expert advisors HAR cooked up two different inspection forms—one for site inspections and another specifically for cruises.

They're thorough and brief (1-3 pages) to make them portable . . . because seriously, who wants to juggle a books-worth of papers when you're already juggling your phone, your purse, and tote bag full of flyers while you're on an inspection?

Here's what we've got for our final installment:

Who it’s For: Book hotels? Resorts? All-inclusive? Do you want help qualifying these properties and a tool to help you remember all your brilliant insights while you were there? This checklist is for you regardless of how much experience you have selling travel. (If you're looking for a cruise inspection, keep reading because we have one below👇🏼)

What it Does: This is a free travel agent form, written with travel agents at the front of our minds, focusing on the details you need to effectively qualify suppliers for your business. It's simple: You print out our painstakingly detailed one-page site inspection form and bring it with you on your FAM, site inspection, or on personal trip (I mean, if you absolutely must combine work and play) . Paperless? We've got you. You can also fill out this checklist on your phone/tablet during your inspection.

Final Thoughts: Our site inspection forms are customizable. We think we've covered most of the bases, but if there's anything you'd like to see added, we'd love to hear your feedback at [email protected] or in the comments down yonder.

Cruise Inspection Checklist

Who it’s For: Not all cruises are created equal. This form is a 5-point checklist—port, lodging, dining, layout, and atmosphere (vibe). The form takes a deep dive into each category to make sure you're putting your clients on the right ship!

What it Does: This form is easy peasy. All you need to do is download it, print it out and bring it along to your next ship inspection. Since it's not a form to share with your clients, there's no need to customize it (but hey, you can if you want! We're not the boss of you!). Better yet, if you're 100% paperless, you can also fill out this checklist on your phone/tablet during your inspection. Check out our video preview below of the worksheet in Steph's Friday 15 !

Final Thoughts: Seriously, check out the entire Cruise Ship Inspection article . It chats on tips on how to make the most of a cruise ship inspection and is especially good for newbies. (You won't feel like a newbie after you read the article, even if it's your first time.)

Video Tutorials on How to Customize Forms

If you made it this far, that probably means you are ready to decorate your spiffy website by customizing your forms. We used JotForm to make all the electronic forms.

New to JotForm? No worries. Here's a brief tutorial to show you how to copy our templates and to quickly customize them to you!

How to Copy HAR's JotForm Forms & Customize to Your Agency

We whipped up a quick video, but if that's not your style, here are the 5 things you need to customize on HAR's JotForm templates for your business:

• Logo: Replace with your own or remove altogether
• All text in bracket [ ]: We bracketed things that need to be customized to you (like your agency name)
• Emails: Take a look at the notification and/or autoresponder emails. You'll need to add your email/name and maybe some less template-y text.
• Thank you page: Add your logo or some thank you text specific to your agency.
• PDF download: This one is only for our Service/Consultation Fee Contract form . Be sure to add and customize contract PDF to be sent to your clients.

If you'd like to see how to change all these things, check out our video below!

Download & Customize Itinerary Template form on Google Sheets

Most of the forms in this article were created with JotForm but our Travel Itinerary Template needed a little something extra. Using Google Sheets, this video shows you how to download and customize HAR's travel itinerary template form.

We'd love to hear how you're updating these forms! Drop us a line in the comment below!

Thanks to the travel professionals, Bonnie Lee, Amy Burbank, and Dixie Cote who consulted with us and helping us make these forms even more relevant to travel agents!

Want to share, repurpose, reuse, or translate our content? Get information here about how to do that, we’re under a creative commons license.

• JotForm doesn't charge any transaction fees but you do still have to pay any fees that go along with your chosen payment processor ↩

About the Author

Steph grew up in the travel industry. She worked with thousands of agents in her role as a former host agency director before leaving in 2012 to start HAR. She's insatiably curious, loves her pups Fennec and Orion, and -- in case you haven't noticed -- is pretty quirky and free-spirited.

If you’re looking for Steph, she leaves a trace where ever she goes! You can find her on Facebook, Instagram, LinkedIn and Pinterest as 'iamstephly'. 🙂 She doesn't do TikTok as no one would ever see her again.

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Travel Information Form Template

Rated 4.5 out of 600+ reviews on G2.com

Need a break from all the busywork?

Spend more time planning Pinterest-perfect trips for your clients, and less time manually managing incoming inquiries. We’re talking automatic follow-up emails, assigning requests to specific agents, and maybe even some email marketing tricks.

Travel information form FAQs:

How will this travel information form help us sell more vacations.

First, it helps you find out precisely what your clients are looking for. And the trick? Ask better questions than your average form does. By asking one question at a time, you give people the space to paint a picture of their perfect holiday. From accommodation to must-visit restaurants—collect all the info you need to create the ideal itinerary without a hitch.

Will this form boost my productivity?

Oh, yes. You can kick back, relax and let our integrations do the legwork. For example, you can set up automatic Slack notifications when you get a new response. You can turn respondents into signups automatically with a MailChimp integration. And you can keep clients engaged and excited with automated follow-up emails. All these little things save time that could be better spent giving travel tips and closing deals.

Make life easy with integrations

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Form builders are as old as the web, but Typeform elevates the medium substantially. Johnny Rodgers Product Architect

We’ve received 3x the responses using Typeform than from a professionally commissioned market research study Kate Donhoe Head of Product Marketing

Leads from the Typeform integration were twice as likely to convert. Tobias Wasmer Marketing Manager @ Volvo Cars

You used to need developers to do all this. Not anymore. Kyle Maltz Chief Operating Officer

Typeform is a production-grade system for our entire growth funnel. Gaurav Vohra Head of Growth

Typeform helps me attract more responses and a higher response rate than other tools. Rand Fishkin CEO + Founder

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Home » Visas » DS-160 Form » Travel Information

DS-160 Form Guide: Travel Information

The DS-160 form must be completed online for all US visa seekers. It has multiple parts, and this web page describes the travel information section.

Provide the following information concerning your travel plans:

You will have to choose from the following options:

• AMBASSADOR OR PUBLIC MINISTER (A1)
• CHILD OF AN A1 (A1)
• CAREER DIPLOMATIC/CONSULAR OFFICER (A1)
• SPOUSE OF AN A1 (A1)
• CHILD OF AN A2 (A2)
• FOREIGN OFFICIAL/EMPLOYEE (A2)
• SPOUSE OF AN A2 (A2)
• CHILD OF AN A3 (A3)
• PERSONAL EMP. OF AN A1 OR A2 (A3)
• SPOUSE OF AN A3 (A3)
• BUSINESS & TOURISM (TEMPORARY VISITOR) (B1/B2)
• BUSINESS/CONFERENCE (B1)
• TOURISM/MEDICAL TREATMENT (B2)
• CREWMEMBER IN TRANSIT (C1/D)
• TRANSIT (C1)
• TRANSIT TO U.N. HEADQUARTERS (C2)
• CHILD OF A C3 (C3)
• PERSONAL EMP. OF A C3 (C3)
• FOREIGN OFFICIAL IN TRANSIT (C3)
• SPOUSE OF A C3 (C3)
• CNMI TEMPORARY WORKER (CW1)
• CHILD OF A CW1 (CW2)
• SPOUSE OF A CW1 (CW2)
• CNMI LONG TERM INVESTOR (E2C)
• CREWMEMBER (D)
• CHILD OF AN E1 (E1)
• EXECUTIVE/MGR/ESSENTIAL EMP (E1)
• SPOUSE OF AN E1 (E1)
• TREATY TRADER (E1)
• CHILD OF AN E2 (E2)
• EXECUTIVE/MGR/ESSENTIAL EMP (E2)
• SPOUSE OF AN E2 (E2)
• TREATY INVESTOR (E2)
• CHILD OF AN E3 (E3D)
• SPOUSE OF AN E3 (E3D)
• STUDENT (F1)
• CHILD OF AN F1 (F2)
• SPOUSE OF AN F1 (F2)
• CHILD OF A G1 (G1)
• PRINCIPAL REPRESENTATIVE (G1)
• SPOUSE OF A G1 (G1)
• STAFF OF PRINCIPAL REPRESENTATIVE (G1)
• CHILD OF A G2 (G2)
• REPRESENTATIVE (G2)
• SPOUSE OF A G2 (G2)
• CHILD OF A G3 (G3)
• NON-RECOGNIZED/-MEMBER COUNTRY REP (G3)
• SPOUSE OF A G3 (G3)
• CHILD OF A G4 (G4)
• INTERNATIONAL ORG. EMPLOYEE (G4)
• SPOUSE OF A G4 (G4)
• CHILD OF A G5 (G5)
• PERSONAL EMP. OF A G1,2,3 OR 4 (G5)
• SPOUSE OF A G5 (G5)
• SPECIALTY OCCUPATION (H1B)
• CHILEAN SPEC. OCCUPATION (H1B1)
• SINGAPOREAN SPEC. OCCUPATION (H1B1)
• NURSE IN SHORTAGE AREA (H1C)
• AGRICULTURAL WORKER (H2A)
• NONAGRICULTURAL WORKER (H2B)
• TRAINEE (H3)
• CHILD OF AN H (H4)
• SPOUSE OF AN H (H4)
• CHILD OF AN I (I)
• FOREIGN MEDIA REPRESENTATIVE (I)
• SPOUSE OF AN I (I)
• EXCHANGE VISITOR (J1)
• CHILD OF A J1 (J2)
• SPOUSE OF A J1 (J2)
• FIANCÉ(E) OF A U.S. CITIZEN (K1)
• CHILD OF A K1 (K2)
• SPOUSE OF A U.S. CITIZEN (K3)
• CHILD OF A K3 (K4)
• INTRACOMPANY TRANSFEREE (L1)
• CHILD OF AN L1 (L2)
• SPOUSE OF AN L1 (L2)
• STUDENT (M1)
• CHILD OF AN M1 (M2)
• SPOUSE OF AN M1 (M2)
• COMMUTER STUDENT (M3)
• CHILD OF AN N8 (N9)
• PARENT OF CERTAIN SPECIAL IMMIGRANT (N8)
• CHILD OF NATO1 (NATO1)
• PRINCIPAL REPRESENTATIVE (NATO1)
• SPOUSE OF NATO1 (NATO1)
• CHILD OF NATO2 (NATO2)
• REPRESENTATIVE (NATO2)
• SPOUSE OF NATO2 (NATO2)
• CHILD OF NATO3 (NATO3)
• SPOUSE OF NATO3 (NATO3)
• CLERICAL STAFF (NATO3)
• CHILD OF NATO4 (NATO4)
• OFFICIAL (NATO4)
• SPOUSE OF NATO4 (NATO4)
• CHILD OF NATO5 (NATO5)
• EXPERT (NATO5)
• SPOUSE OF NATO5 (NATO5)
• CHILD OF NATO6 (NATO6)
• SPOUSE OF NATO6(NATO6)
• CIVILIAN STAFF (NATO6)
• CHILD OF NATO7(NATO7)
• PERSONAL EMP. OF NATO1-NATO6 (NATO7)
• SPOUSE OF NATO7 (NATO7)
• EXTRAORDINARY ABILITY (O1)
• ALIEN ACCOMPANYING/ASSISTING (O2)
• CHILD OF AN O1 OR O2 (O3)
• SPOUSE OF AN O1 OR O2 (O3)
• INTERNATIONALLY RECOGNIZED ALIEN (P1)
• ARTIST/ENTERTAINER EXCHANGE PROG. (P2)
• ARTIST/ENTERTAINER IN CULTURAL PROG. (P3)
• CHILD OF A P1, P2 OR P3 (P4)
• SPOUSE OF A P1, P2 OR P3 (P4)
• CULTURAL EXCHANGE VISITOR (Q1)
• RELIGIOUS WORKER (R1)
• CHILD OF R1 (R2)
• SPOUSE OF R1 (R2)
• FAMILY MEMBER OF AN INFORMANT (S7)
• VICTIM OF TRAFFICKING (T1)
• SPOUSE OF T1 (T2)
• CHILD OF T1 (T3)
• PARENT OF T1 (T4)
• SIBLING OF T1 (T5)
• ADULT/MINOR CHILD OF ADERIV BEN OF A TI (T6)
• CHILD OF TN (TD)
• SPOUSE OF TN (TD)
• VICTIM OF CRIME (U1)
• SPOUSE OF U1 (U2)
• CHILD OR U1 (U3)
• PARENT OF U1 (U4)
• SIBLING OR U1 (U5)
• PARCIS (USCIS APPROVED PAROLE)

Depending on the reason you chose, you may be asked to provide some / the following information:

• Dependent visas   You will be asked the surnames and given names of the primary applicant. 
• Application Receipt/Petition Number  Used when the trip purpose is for CW/E2C, H, K, L, O, P, R, T, or U visas. 
• Principal Applicant’s Company Name  Only used if the applicant is not the principal applicant, and the trip purpose is Treaty Trader/Investor (E1, E2).
• Date of Arrival in U.S.   In Format: DD-MM-YYYY
• Arrival Flight (if known)  
• Arrival City 
• Date of Departure from U.S.   In Format: DD-MM-YYYY
• Departure Flight (if known)  
• Departure City  
• Provide the locations you plan to visit in the U.S.  
• Address Where You Will Stay in the U.S.:   Write the address where you will stay in the United States. If you are staying with your relative, such as a son, daughter, son-in-law, or daughter-in-law, write their address. It can also be a hotel where you might be staying. You don’t have to necessarily stay at that address for your entire trip to the U.S. “Any hotel” is not a proper answer to this question. If you are a student (F1 visa), this response might include your expected dormitory address, or if this is not known, your International Advisor/University campus address. If you are employed in the U.S. (H1B or L1) and maintain an apartment in the U.S., please provide that address and telephone number.  This should be the address where you can actually be contacted.  If you are crossing the border for shopping, enter the store’s or hotel’s street address, city, and state that you normally visit.
• SELF, PRESENT EMPLOYER, EMPLOYER IN THE U.S. If you choose any of these options, no further question regarding it will be asked. 
• Surnames of Person Paying for Trip  
• Given Names of Person Paying for Trip  
• Telephone Number  
• Email Address   (You can click “Does Not Apply” if appropriate)
• Relationship to You   Choose from CHILD, PARENT, SPOUSE, OTHER RELATIVE, FRIEND, OTHER

If you choose this option, you will be asked to provide further information:

• Name of Company/Organization Paying for Trip 
• Relationship to you  
• Address of Company/Organization Paying

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• Preview a sample DS-260  (PDF - 124.4 MB)
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Travel Preference Form

Improve efficiencies and the travel customer experience with the Travel Preferences Form Template from Formsite. This fully digital, online preferences form can be used in conjunction with our Vacation Itinerary Form Template to ease communication, reduce work, and remove stress before and during trips, regardless of whether your customers are using your services for business travel, a family trip, or pleasure-seeking international travel. Travel agents and travel agencies work hard to provide the best trip planning and trip experience possible. This travel request form questionnaire makes it easy to collect and keep organized all the information you need about your customers including name, birth date, electronic copies of travel documents like passports and travel insurance, travel expenses and payment information, travel plan history, car rental confirmation numbers, emergency contacts, and more. This sample travel information form can be edited and customized to suit your exact needs. Just use our drag and drop editor to remove fields or add them until this specialized travel agent form is exactly what you want. All our free travel itinerary templates are mobile-friendly so your fellow agents and your customers can access them easily from their mobile devices, no matter where in the world they are. There's no coding or HTML knowledge necessary, either. Form data can be exported for quick use in other applications, including MS Excel, Google Sheets, Google Docs, MS Word, PDF, and more. If you'd like, you can enable optional notifications so every time a travel advisor or a new travel customer submits your Travel Preferences Form Template, you or someone on your team can receive an email notification.

Travel Itinerary Form

Make it easy to record and display all the details of your customers' travel plans with this Vacation Itinerary Form Template from Formsite. This fully digital, online travel itinerary template will ease communication and cut down on repeat questions for travel agents and travel agencies. Customers will have everything they need on this easy to generate and fill out trip itinerary template. Most of the information travel customers need is included in this sample itinerary including trip dates, flight itinerary, car rental information, daily travel schedule with departure times, emergency contact information, and other trip details. Editable and easy to customize, you can change this free travel itinerary template to suit your exact needs. It can be tailored to family vacations, business trips, road trips, and more. It can even be used by wedding planners to create a wedding itinerary, because each Formsite form can be customized with our drag and drop editor. There's no coding or HTML knowledge necessary. Add and remove fields as you need to until the form reflects exactly what you and your customers want. Flexible and mobile friendly, Formsite’s Vacation Itinerary Form Template also allows for form data to be exported into a wide variety of formats for use in other applications including Microsoft Excel, Google Sheets, Google Docs, Microsoft Word, PDF, and more. So no matter what format you need your final travel itinerary planner template to take, this Formsite form can accommodate you.

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Improve customer satisfaction from your hotel guests with the simple Hotel Evaluation Form Template from Formsite. The form can be sent directly to hotel guests to gather guest feedback or used by hotel management as a performance evaluation form. Evaluate and track hotel services and job performance by hotel employees. Use our standard hotel feedback form or create your own form using our user-friendly form builder. Gather important feedback on guest room cleanliness and amenities, room service, overall hotel staff attentiveness, and more. Formsite forms are always mobile friendly so they are easy to access from anywhere and you can even share the forms on social media. Receive an optional notification when a new feedback form has been submitted and download or print the results in a variety of formats including PDF and Excel. Check out our sample hotel evaluation form below.

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This scheduling form template will come in handy for a variety of different appointment booking needs. Use the scheduling form for online reservations booking or other appointment scheduling needs. The schedule template is easy to use and customize to meet the needs of your business. Easily collect visitor information through the secure, mobile-friendly online form. Choose which information you would like to include on your request forms such as guest phone number, address and desired length of stay, so that you can compare the request to your weekly schedule. As a form owner, you can also choose to process reservation fees online, and receive notifications anytime a new scheduling form is submitted. Remove the headaches from reservation scheduling and online appointment booking. Get started today!

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Travel client information form.

If you are planning a trip, you may be required to fill out a travel client information form. This form is designed to gather important information from travelers such as their contact details, travel preferences, and any special needs or requirements they may have. In this article, we will discuss everything you need to know about travel client information forms.

What is a Travel Client Information Form?

A travel client information form is a document that collects important information from travelers. It typically includes the traveler’s name, contact details, travel preferences, and any special needs or requirements they may have. The purpose of this form is to ensure that travel agents, tour operators, and other travel providers have all the necessary information to create a personalized travel experience for their clients.

Why is a Travel Client Information Form Important?

A travel client information form is important for several reasons. First, it allows travel providers to create a personalized travel experience for their clients. By gathering information about the traveler’s preferences, interests, and special needs, travel providers can create a trip that is tailored to the traveler’s unique needs and desires.

Second, a travel client information form helps travel providers to stay in touch with their clients. By collecting the traveler’s contact details, travel providers can easily communicate with their clients before, during, and after their trip.

Finally, a travel client information form can help travel providers to ensure the safety and well-being of their clients. By collecting information about the traveler’s health, dietary restrictions, and other special needs, travel providers can make sure that their clients have everything they need to stay healthy and comfortable during their trip.

What Information is Typically Included in a Travel Client Information Form?

A travel client information form typically includes the following information:

• Traveler’s name
• Contact details (phone number, email address, etc.)
• Travel dates
• Destination(s)
• Travel preferences (flight class, hotel category, etc.)
• Special needs or requirements (dietary restrictions, mobility issues, etc.)
• Emergency contact information

How to Fill Out a Travel Client Information Form?

When filling out a travel client information form, it is important to provide accurate and complete information. This will help travel providers to create a personalized travel experience that meets your needs and expectations. Here are some tips for filling out a travel client information form:

• Provide your full name as it appears on your passport or ID
• Double-check your contact details to make sure they are accurate
• Provide your travel dates and destination(s)
• Be specific about your travel preferences and special needs or requirements
• Provide emergency contact information in case of an emergency

A travel client information form is an important document that collects important information from travelers. By filling out this form accurately and completely, travelers can help travel providers to create a personalized travel experience that meets their needs and expectations. If you have any questions about filling out a travel client information form, be sure to ask your travel provider for assistance.

Travel Agent Client Information Form

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Table of contents

A vacation trip is one of the most expensive purchases most people will make in a year, especially for families, honeymooners or small groups traveling together. This is why it's important for travel agencies to get a good understanding of the client's upcoming holiday including where, when and how much they intend to spend. But getting to the bottom of this is not always a simple task, especially when dealing with large groups.

A travel agent client information form is a great resource to incorporate in the early stages of the holiday planning. It will not only help gather the client's basic contact information, but it will provide valuable insights into their travel preferences, expectations, reservation deadlines, and other important travel information. This form will also help you save time by giving you enough details to provide possible quotes early in the process.

To help you draft a comprehensive yet straightforward client form, we'll go over some of the main aspects you must make sure to cover with every new client.

Note: Bonsai's all-in-one product suite is just what your travel agency business needs! We help streamline your processes to save you time so you can focus on delivering the best service. From client onboarding, to invoicing, payments, accounting and much more, we've got you covered! Claim your 7-day free trial here .

Elements to Cover in Your New Client Information Form

While the main purpose of this form is to log important client info, keep in mind you want to go further into details to get a good grasp of how many travelers are part of the group, where they're looking to go, and all the information you will need to provide a proper quote.

While the specific questions you include may vary depending on the services your travel agency provides, you can use the following essential elements as a guideline and include your own questions. Here are some must-haves elements for your client information form

Basic Traveler Information

Begin your client information form by asking for the traveler's personal details such as full name, date of birth, address, phone number, and passport details (number, country, expiry date). You should also ask for an emergency contact including full name, phone number and relationship. For any other passenger aside from the main contact, ask for basic traveler details such as name, age and military service status (for discounts).

Travel Details

Next, gather all the fundamental travel details to discover the client's preferences, projected dates and other helpful insights into what a perfect holiday looks like to them. Here are some questions you may include in this section.

- Where do you intend to travel?

- What are your estimated departure and arrival dates?

- What is your budget for this holiday?

- What are your goals for this vacation?

- Do you want a more intimate experience or do you want more action and nightlife?

- What are your priorities for family vacation activities?

- What do you like best about your chosen vacation spot?

Special Requirements

To ensure the best service for the travelers, inquire about any special requirements the group may have regarding food, lodging, recreation or special accommodations people might need during the trip. Consider including the following questions in your travel agent form.

- Are you celebrating any special occasion during this trip?

- Do you or anyone else in your group follow a specific diet or have food allergies?

- Do you need us to set up airport shuttles for you and your guests?

- Do you have a preferred airline, hotel, or car rental agency?

- Are there any preferences in the group regarding airplane seating? (window vs aisle)

- Do you have any requirements regarding bedding? (King, two queens, etc...)

- Are there any special needs in the group? (wheelchair access, difficulty walking, etc...)

Past Traveling Experiences

This is a must-have section for travel booking form in order to get a concise understanding of the kind of locations that travelers enjoy the most. Most travel agencies make this topic part of the initial contact conversation as the client's previous holidays will be a benchmark to what would make their experience better. Additionally, by discovering what they haven't liked in the past you will be able to avoid such experiences this time around.

Here are some questions commonly found in travel booking forms.

- How do you normally travel?

- How do you want this vacation to be unique from others you've taken?

- What were some of your favorite and least favorite vacation experiences in the past?

- What has been your most memorable travel experience? Why?

- Tell me about your three most recent vacations. Where did you stay and how did you get there?

Travelers Medical Information

Trip planning requires travel agents to take adequate precautions regarding the travelers' health. If anyone in the group has a serious medical condition or physical limitations that could endanger their life while on the trip (especially when planning excursions), you should take appropriate action or even consider canceling the person's tour. Here are some questions that will help you gather this important client information.

- Do you or anyone in the group have a health condition we should know about?

- Does anyone have any physical impediments that must be taken into consideration when planning excursions? Please provide details.

- Do you have travel insurance? If not, are you planning to buy insurance?

Use Bonsai to Create Flawless Client Forms for Travel Agencies

With Bonsai's lightweight form builder you create perfect travel agent forms to help you easily onboard your new clients, collect testimonials, or ask for feedback from clients post-travel. Our forms are fully customizable so you can add as many questions as you need, modify the fields, select your preferred answer format and add a personal touch with your own branding elements.

Once you create the perfect client form, you can easily share it via email, URL link, or have it embedded into your travel agency's website to boost lead generation. Our software allows you to keep client files organized and view their responses right from the platform, so you can keep your entire client list up to date.

Sign up for a 7-day free trial to check out these and many more benefits that Bonsai has to offer.

Do travel agents get paid by customer?

What is the average commission for a travel agent.

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If you are an international traveler please email [email protected] to provide your travel arrangements., please confirm you are using the link from the original confirmation email and the booking number contained within and try again., thank you for submitting your travel information. your information may take up to 48 hours to be updated in our system., travel information form, {{lastupdatemessage}}.

This information is essential to ensure that we are able to get you to and from the ship safely. Please review your receipt and Cruise Documents thoroughly to ensure you are providing accurate information.

Please complete this form once you have confirmed your travel plans.

You may return to this form at any time however this information is needed 30 days before your cruise departs.

This document has been sent to all valid emails on your booking, only one completed form is required

Getting to your cruise

Ending your cruise.

123FormBuilder

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Travel Forms

Here’s a collection of form templates related to travel. These travel form templates might be handy if you own a travel agency or manage travels for individuals or groups. Customize them easily on 123FormBuilder without coding.

23+ Templates

• Most Popular 55
• Educational Registration Forms 41
• Medical Registration Forms 15
• General Registration Forms 29
• Business Registration Forms 26
• Event Registration Forms 138
• Customer Registration Forms 25
• Membership Registration Forms 61
• Entry Forms 53
• Camp Registration Forms 45
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• Business Event Forms 88
• Educational Events Form 40
• Family Events Forms 37
• Festival & Parade Events Forms 42
• General Events Forms 117
• Sports Events Form 25
• Vendors Forms 35
• Workshop Forms 46
• Christmas and New Year Forms 23
• Contest & Award Forms 60
• Party Forms 18
• Event Planning Forms 50
• Ticket Forms 24
• Travel Forms 23
• Questionnaires 41
• Satisfaction Surveys 52
• Product Surveys 21
• Feedback Surveys 103
• Employee Surveys 23
• Relationship Surveys 13
• Wellness Surveys 28
• Information Request Forms 21
• Purchase Order Request Forms 15
• Service Request Forms 106
• Transportation Request Forms 17
• Sport Evaluation Forms 11
• Business Evaluation Forms 39
• School Evaluation Forms 10
• Health Evaluation Forms 16
• Service Evaluation Forms 49
• Construction Evaluation Forms 23
• Service Feedback Forms 47
• Travel Feedback Forms 16
• Customer Feedback Forms 49
• Patient Feedback Forms 21
• Event Feedback Forms 23
• Purchase Order Forms 91
• Change Order Forms 9
• Apparel Order Forms 21
• Work Request Forms 14
• Supply Order Forms 37
• Production Order Forms 29
• Small Business Order Forms 38
• Fundraiser Order Forms 17
• Event Consent Forms 8
• Child Consent Forms 19
• Travel consent forms 14
• Event Booking Forms 22
• Transport Booking Forms 29
• Holiday Booking Forms 16
• Accommodation Booking Forms 24
• Travel Reservation Forms 33
• Event Reservation Forms 49
• Contact Forms 74
• Customer Inquiry Forms 13
• Event Inquiry Forms 9
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• Service Inquiry Forms 12
• Consulting Forms 19
• Telecommunication Forms 15
• Cleaning Forms 19
• Hospitality Forms 73
• Utilities Forms 18
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• Repair Forms 17
• Estimate Forms 48
• Reimbursement Calculation Forms 29
• Inventory Calculation Forms 25
• Insurance Calculation Forms 23
• Membership Forms 73
• Web Design Forms 23
• Agreement Forms 88
• Personal Forms 40
• Volunteer Forms 68
• Customer Service Forms 29
• File Upload Forms 106
• Employment Forms 91
• Construction Inspection Forms 11
• Manufacturing Inspection Forms 11
• Safety Inspection Forms 25
• Hygiene Inspection Forms 9
• Fire Inspection Forms 7
• Vehicle Inspection Forms 14
• Cancellation Forms 52
• Quote Forms 59
• Appointment Forms 75
• Donation Forms 53
• Tracking Forms 52
• Referral Forms 51
• Recommendation Forms 34
• Signup Forms 30
• Payment Forms 74
• Sponsorship Forms 47
• Complaint Forms 41
• Incident Report Forms 21
• Verification Forms 34
• Telehealth Forms 16
• Medical Assessment Forms 10
• Immunization Forms 5
• Health Forms for Schools 6
• Counseling Forms 4
• Medical Consent Forms 30
• Dental Forms 26
• Medical Request Forms 25
• Medical Referral Forms 9
• Medical Application Forms 21
• Pharmacy Forms 15
• Patient Registration Forms 13
• Medical Questionnaires 28
• Therapy Forms 14
• Medical Insurance Forms 17
• Hospital Discharge Forms 3
• Veterinary Forms 10
• Diagnosis Forms 12
• Medication Order Forms 6
• Advertising Forms 20
• Branding Forms 23
• Promotions and Campaigns Forms 31
• Social Media and PR Forms 26
• Design and Website Maintenance Forms 29
• Shows and Exhibitions Forms 17
• Product Placement Forms 13
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• Market Research Surveys 83
• Employee Evaluation Forms 20
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• HR Request Forms 16
• Safety Forms 13
• Interview Forms 15
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• Purchase Forms 4
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• College Admission Forms 9
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• Entertainment forms 66
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Travel Club Membership Form

Use our template – your passport to a smooth membership registration process and unforgettable journeys!

Group Travel Reservation Form

Using our template you can streamline your group travel bookings.

Airplane Ticket Reservation Form

We are introducing our professional Airplane Ticket Reservation Form - the ultimate solution for streamlining your ticket reservation process!

Travel Agency Contact Form

Our travel agency contact form is excellent for getting in touch with your potential customers.

Honeymoon Travel Plan Form

Offer the most romantic and unforgettable honeymoon deals using our online Honeymoon Travel Plan Form.

Travel Risk Assessment Form

You can digitalize your insurance policy using our free Travel Risk Assessment Form, which is fully customizable.

Cruise Planning Quote Form

Collect customer information quickly and efficiently, and send an offer promptly.

Group Circuit Booking Form

You can quickly obtain contact information using our Group Circuit Booking Form on your tourism website.

Trip Completion Questionnaire Form

Using our Trip Completion Questionnaire Form, it's easy as 123 to assess travelers' satisfaction.

Vacation Travel Survey Form

Using our form template, you can learn about people's travel habits and tailor your services accordingly.

Travel Agency Transfer Form

This modern and digital form can come in handy for travelers to fill out a transfer form.

Travel Inquiry Form

With this fantastic form, you can guide and help your clients select the best journey plan for their expectations.

Airport Parking Booking Form

By incorporating this template into your website, you can make it simple for travelers to book parking.

Trip Planning Survey

Anticipate voyage excitement with this ready-made trip planning questionnaire. Simple d...

Travel Booking Form

Use this travel booking form template in your organization, tune it up as needed and pu...

Tour Booking Form

You can use this booking form to make reservations for your tour. It's easy to modify w...

Travel Consent Form

Add this parental travel consent form on your website that parents or legal guardians c...

Camping Booking Form

Book campers within minutes with this intuitive and user-friendly camping booking form ...

Group Cruise Registration Form

With this group cruise registration form, you can collect the data that you need in no ...

Cruise Booking Form

Share this cruise booking form template with your customers to make it much easier for ...

Travel Registration Form

Use this travel registration form template in your organization, configure it and publi...

Travel Request Form

Got employees that intend to leave on a business trip? This form template may help you ...

Travel Agency Feedback Form

Add this travel agency feedback form template to your website with 123FormBuilder.

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• Customer Information Form

A travel customer information form is a form that gathers information about a client while they travel to their destination. Whether you’re a tour operator, travel agency, or airline, the Travel Customer Information Form can be useful for you! A travel customer information form is used to collect contact information, travel plans and other details from travel customers for future reference. With a free Travel Customer Information Form template from Jotform, you can create and sell travel packages online, allowing customers to complete the travel form all in one place.

Just customize the form to fit the way you’d like to communicate with your customers.You can also brand the travel form with your company logo, add additional fields and integrate it with other services. Jotform offers 100+ integrations that allow you to sync the travel form data with your other apps like Google Drive, Dropbox, Box and more.

More templates like this

Flight Reservation Form

A flight reservation form is used by an airline or travel agency to gather information needed to book air travel for clients. Ready to see your booking rates soar? Streamline the flight booking process for passengers and take your business to new heights by collecting the information you need in a single, secure online Flight Reservation Form. Form responses are stored in your Jotform account, creating an easy-to-access database of passenger information — and if you’d like to boost functionality and send form responses to your other accounts, just link your form to a few of our 130+ app integrations. Give your Flight Reservation Form a unique look with Jotform Form Builder! Add your company logo, change fonts and colors to match your branding, or include any terms and conditions your customers may need to know. If you charge a fee for your service, accept payments through your online form via trusted payment gateways like Square or PayPal. Get ready for your bookings to take off — by bringing your reservation process online with our free Flight Reservation Form, you’ll save time, reduce unnecessary back-and-forth calls and emails, and smooth out the process for your customers.

Vacation Itinerary Form

This Vacation Itinerary form is normally utilized by travel agencies or person who just wants to travel and would like to have a detailed itinerary form. This vacation itinerary form will be a great help for those who are planning for a trip or travel agencies looking for a standard template they can use when organizing a trip for their clients. The form will need information such as destination, duration of stay, arrival time, mode of transport and cost.

Guest Registration Form

A guest registration form is used to collect information from hotel guests. Whether you run a small, private bed and breakfast or an internationally renowned five-star luxury resort, get new customers and boost repeat business with our free Guest Registration Form template! All you need to do is embed the form on your website, share it with a link, or have your guests fill it out on your tablets or computers — then watch as guests submit their information directly to your booking system!If you’d like to accept card payments online, integrate with a trusted payment processor like Square, PayPal, or Stripe — we have 100+ other apps you can choose from, too. Integrate your hotel’s otherwise scattered data with a free Guest Registration Form — track guests, add notes, and stay organized with Jotform!

• Form Templates /
• Booking Forms /
• Travel Booking Forms /

Travel Booking Forms

Gather passenger information with an online Flight Reservation Form. Free to customize and embed in your website. Great for airlines or travel agencies.

A guest registration form is used to collect information from hotel guests.

Travel Agency Booking Form Template

A travel agency booking form is a service reservation form used by travel agencies to book hotels, flights, or cruise packages. It is a useful tool to improve your hotel or airline booking services. Take your services to the next level!

Travel Information Form

Collect travel requests online with a free Travel Information Form. Great for travel agencies. Easy to customize, embed, and share with your clients.

Xstream Paycation Travel Booking Request Form

For gathering clients travel booking request information.

Travel Registration Form

Are you travel experts or do you provide travel assistance? Use this travel registration form to plan and organize your clients trip. You can provide this travel tour registration form to your clients so they can easily register their trip ahead and fill out the required information about their travel preferences. This trip registration form template asks personal information and travel information such as cruise and hotel name, cabin types, hotel bedding and emergency contact number. Send this trip registration form to your clients now to start accepting travel registrations!

Service Fee Agreement Template

This is for travel agents who charge fees (service fees or consultation fees) or for those who are exploring charging a fee. What it Does: The contract is not only legally binding, but it helps you be very clear about your fee structure so your clients don't get sticker shock when they book with you! It outlines what you charge for fees and when they need to pay it. Final Thoughts: This contract is thorough, and like other Jotform forms, you can modify the conditional logic to tailor it to the needs of your agency. See the whole article at HostAgencyReviews.com/blog/free-travel-agent-forms-clients

EVOLUTION TRAVEL CLIENT FORM: YOU DESERVE A VACATION. I AM YOUR PERSONAL AGENT!

This template was created by Queen Raw Toni Ward. This is to qualify clients.

Travel Quote Request Form

A travel quote request form is a document that allows customers to request a quote for a travel-related product or service, such as a cruise or a flight.

Trip Details Confirmation Form

A trip details confirmation form is a travel confirmation form used by clients to receive a travel itinerary. Send a trip details confirmation form to clients with a single click and make the most of their trip with Jotform!

Travel Interest Survey

An online travel interest survey can be used by travel agents or travel agencies to gather information about the interests, experience, and past travel of a potential client. Stay ahead of the competition with Jotform!

Travel Request Booking Form

Travel Request Form

A travel request form is a form used by businesses to collect info about a request a client is making.

Passenger Information Form

A Passenger Information Form is a form template designed to gather passengers' personal and contact information for travel agents and tour companies.

Travel Agent Credit Card Authorization Form

A Travel Agent Credit Card Authorization Form is a form template designed to authorize travel agents to charge their clients' credit cards for various travel-related expenses such as airline tickets, hotel reservations, car rentals, and more.

Travel Inquiry Form

A travel inquiry form is a questionnaire given to customers to enquire about travel details such as destination, dates, and prices.

Travel Plan Form

A Travel Plan Form is a form template designed to streamline the process of collecting information for travel arrangements.

Disney World Planning And Booking Cheatsheet

Disney World Planning and Booking Cheatsheet is an agent-facing form to help agents keep track of their Disney World client details. Save time, and be more efficient with Jotform!

Tour Booking Form

A tour booking form enables customers to book tours and activities through a travel website. Whether you guide kayaking, hiking, or cycling tours through your website, streamline the process with the Tour Booking Form template.

Open House Guest Registration Form

Real estate agents can seamlessly collect open house requests with this free Open House Guest Registration Form. Embed on your website to collect leads fast.

Vacation Review Form

A vacation review form is used by travel agents to give to clients post-travel to help process the highs and lows of their trip and share them with you.

Client Profile

Do you want to know about your customers what are they thinking about travel? This client profile template is really helpful for you! Travel agent client profile form has six different question group which are air travel, hotel, car rental, booking information, cruising information and travelers information. Also, this client profile form template asking for your personal information.

Travel Questionnaire Form

A travel questionnaire form is used by travel agencies to get to know their customers’ preferences, what destinations they want to travel to, the best time of the year to visit these destinations, etc.

About Travel Booking Forms

Travel booking forms, also known as travel reservation forms, are used by travel agencies to help book travel for clients. Whether your agency specializes in planning tours, cruises, family vacations, or business travel, our free Travel Booking Forms will speed up the reservation process by collecting important travel information online. Clients can provide details about the number of attendees, arrival and departure dates, and important travel demands all at once, eliminating the need for back-and-forth phone calls and emails. Each submission will be safely stored in a single, secure Jotform account, easily accessible by staff on any device.

Your travel agency makes sure to tailor to clients’ needs, so why not tailor your travel booking forms to your needs? Our easy-to-use Form Builder only needs you to drag and drop to make modifications to any Travel Booking Form below. You can change the form fields, template layout, background image, and even upload your logo for a professional look. Need to collect reservation fees? Just integrate your form with one of our payment gateways to process fees instantly — Jotform offers more than 30 processing apps, including Square and PayPal. You can even connect the form to other online accounts, such as your Google Drive or Slack workspace, to speed up your workflow. Start booking more clients online and improve your agency’s reservation process with our free Travel Booking Forms!

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How to fill out the Cuba D’Viajeros Travel Form

Getting ready to travel to Cuba? Make sure you follow our steps to complete the D’Viajeros travel form before you travel. The form must be completed and shown at the airport before and after travelling to the island and requires passengers to input data such as their passport information, travel plans, and customs declarations.

Filling D’Viajeros form is mandatory for each passenger, and although it can be a bit confusing, we’re hoping our easy guide will help you fill it in without issues!

Step 1: Go to this site https://dviajeros.mitrans.gob.cu/inicio

You can only fill in this form 48hrs prior to departure so don’t even try beforehand!

The first screen you’ll see looks like this:

Step 2: Select your language

If you don’t speak Spanish then click Top Right Hand ‘Lenguaje’ tab for the dropdown language menu and choose Ingles/ English which will instantly translate the page for you!

Step 3: Click on ‘Form Request’ to start the process

A form will appear on the page.

Step 4: Fill in your personal data

Please note mandatory fields in RED. When you’ve done this, click the button that says ‘NEXT’.

Step 5: Migratory information

Fill in ‘Flight information’ and ‘Arrival Airport’. If you’re arriving in Havana, it’s Aeropuerto Internacional Jose Marti (HAV)

Step 6: Sanitary Information

Fill in information ‘Sanitary Information’ including ‘Vaccination information’. If you haven’t been vaccinated you should have a negative PCR test (although currently not mandatory for entry to Cuba. Please refer to UK GOV’s Cuba entry requirements here )

Step 7: Select your vaccination type from the drop-down menu

Step 8: Choose where you’re going

Make it easy for yourself and just select La Habana 🙂 When it comes to Municipalities , choose Habana Vieja or Plaza de la Revolucion for accommodation in the Vedado area.

Step 9: Choose where you’re staying

• If you’re staying in a Casa Particular choose House or room for rent and add the name and address we have given you for your first night’s stay.
• If you’re staying in a Hotel choose Hotel , then select a hotel from the drop-down menu

Step 10: Customs Information

There is no requirement to declare what you are bringing unless you are bringing more than $5,000 in cash or miscellaneous non-personal items worth more than $1,000.

Please make sure you tick the boxes asking whether you have any unaccompanied baggage AND if you have anything to declare to Customs.

Step 11: Sworn declaration

Nothing confusing here….

Step 12: The PDF

Make sure you view PDF and print it or save it.

With other QR codes, you get sent a copy via email, but NOT so with Cuba! This is why it’s critical that you’ve saved a copy. I print a version AND put a copy in my phone wallet just in case….

…and that’s it! You’re one step closer to your dream Cuban adventure!

Need help planning your Cuba holiday?

With over 20 years of experience organising sustainable tours in Cuba, at Cubania we have your back. From Cuba cycling tours to family or LGBTQI-friendly Cuba tours, we’ve got something for everyone!

Related stories From Cuba

The Best Museums to visit in Havana

April 23, 2024, written by Cubania Team

Is Cuba safe?

October 12, 2023, written by Cubania Team

Can Europeans travel to the US if you have been to Cuba?

September 8, 2023, written by Lucy Davies

Free Destination guide

Cuba is open! Book your trip now!

Free cuba travel guide.

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Create a Certificate of Rent Paid (CRP)

If you own or manage a rental property and rent living space to someone, you must provide a CRP to each renter if either of these apply:

• Property tax was payable in 2023 on the property.
• The property is tax-exempt, but you made payments in lieu of property taxes.

Renters will need the CRP to apply for the Renter’s Property Tax Refund. You must give each renter a CRP by January 31, 2024.

For the most recent form, see 2023 CRP, Certificate of Rent Paid .  For more information about the CRP form, see the  Landlord Instructions for Form CRP . You can also use e-Services to create CRPs online. 

Subscribe to Landlords CRP email updates . 

All residential property owners and managers can now use e-Services, our online filing and payment system, to create Minnesota Certificates of Rent Paid (CRPs).

Landlords are not required to use e-Services to create 2023 CRPs. However, landlords will be required to use e-Services to create 2024 CRPs.

To help determine which account type to use, visit e-Services Account Types for CRPs . 

Individuals

To sign up, go to the e-Services login page and select Create a username below the username fields.

To create a username, individuals are required to provide:

• Your Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN)
• Refund or Amount Due from your Minnesota Individual Income Tax return or a Property Tax Refund return filed within the last 3 years

All business users have access to the CRP system in e-Services. If you currently create CRPs using e-Services, you will be able to access and import your data in the same way as previous years. This update includes a new step-by-step process which will be available to all users.

Learn more about e-Services and how to sign up as a business user, visit our e-Services Information webpage.

You can create CRPs for one or more properties by importing your data from a file in e-Services. Importing your CRP data from a spreadsheet allows you to create CRPs for multiple addresses using one file. To learn more about formatting your file to import, visit Certificates of Rent Paid File Formats .

If you choose to manually enter your data, each street address must be created as a separate submission. You can enter multiple units as part of the same submission if they share the same address. 

Recorded Training

December 2023, CRP e-Services Training Recording  

Landlords are not required to use e-Services to create 2023 CRPs. For 2023 CRPs can use a certified software product. See Certificate of Rent Paid Software .

Landlords will be required to use e-Services to create 2024 CRPs. You will still be able to export your data from a software product and import it into e-Services, but you will not be able to create a CRP in another way. 

Rent in a Motel or Hotel

Individuals who stay in a motel or hotel can qualify to receive a CRP if it is their permanent residence and if the stay is 30 consecutive days or more. Line 1 of the CRP must be for rent only, not for any services. Often, motels and hotels are unaware of the requirement to fill out the CRP for the renter. The renter may contact the department to request a Rent Paid Affidavit (RPA) to take the place of the CRP if the hotel or motel refuses to complete a CRP.

Campgrounds, Travel Trailers, and Campers

Individuals who reside in campgrounds, travel trailers, and campers do not receive a CRP, even if they rented there for extended periods. This is true even if they do not have a permanent residence elsewhere. Sales tax is paid on such units, not property tax. Also, landlords do not issue CRPs for land rented for a trailer (unless it is considered a permanent situation involving a mobile home park).

In November 2024, you will receive a Notice of Proposed Property Tax for Taxes Payable in 2025 from your county treasurer.

By state law-as an owner of rental housing-you are required to:

• mail or hand deliver a copy of the notice to your tenants; or
• post a copy of your notice in a conspicuous place on the premises occupied by your tenants.

The purpose of providing copies or posting the notice is to notify tenants of proposed property tax increases or decreases on the building, which may affect their rent payments.

You must post, mail or hand deliver a copy of your Notice of Proposed Property Tax to your tenants by: 

• November 27, 2024; or
• no later than three days after you receive the notice, whichever is later.

If You Want Your Notice to be Mailed to a Different Address

While the Notice of Proposed Property Tax is normally mailed to the same address as the property tax bill, owners of rental housing may call or write their county treasurer to request the notice be mailed to a different address.

Calculations for Health Care Facilities

Health care facilities have special requirements for completing CRPs for their residents. 

Do not provide a CRP if a resident’s entire care is paid under any of these assistance programs:

• Supplemental Security Income (SSI)
• Minnesota Supplemental Aid (MSA)
• Medical Assistance (MA or Medicaid)
• General Assistance Medical Care (GAMC)
• Housing Support (formerly Group Residential Housing or GRH)

Note: If assistance programs pay only part (or none) of a resident’s care, you must issue a CRP.

For each qualifying resident:

• On line B, enter the amount of Housing Support (formerly GRH) payments you received for rent on the resident's behalf. This amount should not be included on Line 1.
• If the resident lived in the residence for part of the month, prorate the rent ($930 or less) for that month.
• Enter the result on line 1.

Example: A renter lived in adult foster care from January 1 through June 10. The renter had five full months and one partial month in the unit. Five Full Months $930 x 5 months = $4,650 One Partial Month $930 x (10 days / 30 days) = $310 Total Rent $4,650 + $310 = $4,960 (round to nearest dollar)

You must include all payments made under a rental agreement, in exchange for the right to stay at the assisted living facility. Do not include medical services in total rent paid on the CRP.

We will accept any reasonable method for determining what portion of rent consists of medical services. If there are specific costs for medical services included in the lease agreement, exclude those amounts from line 1 of the CRP. Otherwise, include the full amount of rent paid on line 1.

• Multiply the daily (per diem) rate by the number of days billed during the year.
• Subtract the annual Medical Assistance spend-down amount.
• On line B, enter the amount of Housing Support (formerly GRH) payments you received for rent on the resident’s behalf. This amount should not be included on Line 1.
• If the resident paid less than $600 a month, use the lesser amount.
• If the resident lived in the facility for part of the month, prorate the rent ($600 or less) for that month.

Example: A renter lived in the intermediate care facility from January 1 through June 10. The renter had five full months and one partial month in the unit. Five Full Months $600 x 5 months = $3,000 One Partial Month $600 x (10 days / 30 days) = $200 Total Rent $3,000 + $200 = $3,200

• On line B, enter the amount of Housing Support (formerly GRH) payments you received for rent on the resident’s behalf.
• If the resident lived in the facility for part of the month, prorate the rent ($600 or less) for that month.

Example: A renter lived in the nursing home from January 1 through June 10. The renter had five full months and one partial month in the unit. Five Full Months $600 x 5 months = $3,000 One Partial Month $600 x (10 days / 30 days) = $200 Total Rent $3,000 + $200 = $3,200

Contact Info

• 651-556-3017
• 833-263-8663

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