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PCS: The Basics About Permanent Change of Station

Each year more than 400,000 service members make a permanent change of station. As a service or family member, you probably expect a permanent change of station to be part of your military life. In this article we break down what you need to know about PCS.

Received PCS orders?

Military OneSource moving experts can help you with moving tips, information about your new duty station and everything you need to master your PCS.

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What your PCS orders include

Unlike temporary duty assignments, permanent change of station orders are a longer-term assignment, generally two to four years. Broadly speaking, your orders will tell you where you’ll be moving to – either CONUS or OCONUS.

CONUS: Inside the continental United States
OCONUS: Outside the continental U.S. Includes Alaska, Hawaii and U.S. territories.

Your orders include important information related to your authorizations and entitlements. You will need a copy of your orders to coordinate your military move.

Organizing your move

Moving can be a challenge, and in times of global uncertainty it is more important than ever to know the best ways to organize the logistics of your move and act fast once you get your orders. The Defense Department provides a variety of resources to help make your PCS as easy and safe as possible:

Personal Property Customer Service Contacts
Personal Property resources such as packing guides and tips, entitlement brochures, FAQs about shipping your household goods and more
Defense Personal Property System , or DPS, log in link and information
Plan My Move is an online tool that helps you create, organize and manage your PCS through customized checklists, so you can stay on top of important to-dos as you go through the moving process. Answer a couple of questions and you’re on your way to building your custom checklist.
Military OneSource is available 24/7 anywhere in the world with expert moving consultants and online tools and resources to help you get organized and settled. Call anytime to speak with a consultant, or set up an online chat. Learn more about arranging a personal property shipment and find out how our experts can help you master your PCS.

Pinning Down PCS Success

Looking to pin down resources to get ahead of your move? From your local Relocation Assistance Program office to the Plan My Move, Defense Personal Property System and MilitaryINSTALLATIONS tools, you can get answers to questions and take control of your move.

Relocation assistance and resources

There are a variety of resources both online and through your installation to help you transition before, during and after your move:

Your installation’s Relocation Assistance Program is a great source of information and support for moving and getting settled at your new duty station. Relocation experts offer pre-departure briefings, newcomer orientations, and information about job opportunities, child care, school liaisons and more. Connect early in your PCS planning to make the most of the resources provided by your local relocation assistance program.
The MilitaryINSTALLATIONS website provides comprehensive information about military installations worldwide. Search for programs and services, access information on temporary housing, check-in procedures, schools, surrounding community, contact information and more. Learn how to explore your base and beyond with MilitaryINSTALLATIONS .
Your military sponsor is someone from your unit who is assigned to assist you throughout your PCS. Typically, your unit will assign a service member of similar rank and family make-up to help you learn the ropes at your new duty station. Learn more about the benefits of sponsorship in the Sponsorship MilLife Guide.
The Blog Brigade website offers insider moving tips and military life insights from other service members and spouses.

Personally procured moves for do-it-yourself movers

If you prefer to organize your move yourself, you may be able to choose a personally procured move , or PPM. You are eligible for a PPM when you have PCS orders, a temporary duty assignment, or face separation, retirement or assignment to, from or between government quarters.

During a PPM, you coordinate the move of your household goods yourself without using any military moving services. This means that you are responsible for all the planning and communications that a military-coordinated move usually handles. Doing it all yourself can mean added stress and possible problems.

But military moves don’t have to be exclusively one or the other. You can use some military moving services and manage other parts of the move yourself. For more information, contact your local transportation office or ask a Military OneSource moving expert.

Whether this is your first PCS or you’re a seasoned professional, let Military OneSource help you master your move so you can get on with your mission.

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Military Travel (PCS) Move Services And Allowances

Military Service Members Enjoy a Number of Benefits When Moving

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House Hunting Prior to a Move

Temporary Lodging Expense (TLE)
Temporary Lodging Allowance (TLA)

Dislocation Allowance

Per diem for pcs travel, travel by poc, dependent travel within conus, dependent travel outside conus, household goods transportation, limited hhg transportation overseas.

Non-Temporary Storage

Additional Consumables Allowance

Mobile home transportation, transportation of povs, pov storage.

Rod Powers was a retired Air Force First Sergeant with 22 years of active duty service.

Air Force NCO Academy

When a member of the U.S. military makes a permanent change-of-station (PCS) move from one duty station to another, they are entitled to a number of services and monetary allowances.

The list of all of those benefits are too numerous to list here, but below you'll find a quick guide to the major entitlements authorized in conjunction with moving from one duty assignment to another.

A few months before the move to your next duty station , military members are allowed a permissive TDY (temporary duty) for up to 10 days in conjunction with a PCS move within the 50 states and the District of Columbia. You must travel and stay in temporary lodging on your own dime (no transportation or per diem paid), but you will not be charged for up to 10 days leave.

You can select when you prefer to take these 10 extra days of leave. You can choose to travel months in advance of your PCS move and see the local options for living arrangements, or you can take the extra 10 days of house-hunting leave and take your normal leave as you make this transition. However, if you are still living in the barracks, dorms, or on ship, you cannot take house-hunting leave.

Temporary Lodging Expense (TLE)

TLE is an allowance given to partially offset lodging and meal expenses when a member and/or dependents need to occupy temporary lodging in CONUS (continental United States) in connection with a PCS. The member receives reimbursement for temporary lodging and meal expenses.

If the member is moving from one CONUS base to another, he or sshe is authorized up to 10 days TLE, either at the former duty station or at the new duty station (or any combination, up to 10 days total). Typically, the base has temporary quarters in the form of a Navy Lodge or Air Force Inn, but if not the local hotels will have to be used and the full amount of TLE can be authorized.

TLE is not the same as per diem. Per diem is actual pay and reimbursement for lodging made during the actual travel days from one duty station to another. TLE is pay and reimbursement for temporary lodging in CONUS at the old duty station, before departure, or at the new duty station once the service member arrives.

Temporary Lodging Allowance (TLA)

TLA is for OCONUS (outside the continental United States) or overseas PCS moves. Up to 60 days—which can be extended—may be paid for temporary lodging expenses and meal expenses after a military member and family arrive at a new overseas location while awaiting housing. Up to 10 days of TLA can be paid for temporary lodging expenses in the overseas location prior to departure.

Military members may be entitled to a dislocation allowance (DLA) when relocating their household due to a PCS. DLA is intended to partially reimburse relocation expenses not otherwise reimbursed. DLA amounts vary by rank and dependency status.

Military members receive a per diem allowance, which is designed to partially reimburse for lodging and meal expenses when traveling from one duty station to another.

When traveling by what is referred to as "privately owned conveyance" (POC), military members are paid a flat rate per day for each day of authorized travel used. When the member travels by commercial means, they are paid the established per diem rate for the new permanent duty station (PDS), or the rate for the delay point if the member stops overnight.

Per diem for dependents is 75% of the member's applicable rate for each dependent 12 years old or older and 50% of the member's rate for each dependent under 12 years.

When members elect to travel to their new duty station by POC (such as with their own automobile or motorcycle), they are entitled to receive a mileage allowance. The reimbursement rate depends on the number of authorized travelers in the vehicle.

Dependents who travel within CONUS may use commercial means, unless they elect to travel by POC. The military member can be reimbursed for this travel up to what it would have cost the military to purchase an airline ticket.

Dependents can travel to overseas assignment locations, either via military aircraft or by commercial means. However, if a service member purchases their own commercial airline tickets for travel to an overseas assignment location, the military may only reimburse if the aircraft is a U.S. flag air carrier. The only time one can be reimbursed for flying on a commercial foreign carrier is if Air Mobility Command does not service that overseas location.

Military members can ship up to 18,000 pounds of household goods (HHG) from their old duty station to their new duty station. In addition to allowing the military to arrange for movement of household goods, the member can elect to move it themselves , and receive reimbursement if the move is within CONUS.

If the military member's orders state that government furnishings are provided at the overseas location, the member's household good weight shipping allowance is limited to 2,500 pounds or 25 percent of HHG weight allowance, plus non-available items. Additional items (up to the weight allowance) can be placed in non-temporary storage.

Non-Temporary Storage

Military members can elect to have the military store all or part of their household goods on a permanent basis during the assignment, up to the maximum weight allowance.

This is a separate allowance for annual shipment of up to 1,250 pounds per year of consumable items. This weight is in addition to the household goods weight limit.

When moved by a commercial transporter, reimbursement includes carrier charges, road fares, tolls, permits, and charges for the pilot car. If towed by POC, reimbursement is for actual costs. Reimbursement is limited to what it would have cost the government to transport a member's maximum HHG weight allowance.

Military members can ship POVs in conjunction with many overseas assignments (and, of course, can ship them back to the CONUS, upon completion of the assignment). The military services can apply restrictions on this entitlement. For example, for assignments to Korea, military members must be "command sponsored" (allowed to be accompanied by family members), or must be in the grade of E-7 or above, in order to ship a vehicle.

Members may also be authorized shipment for a replacement POV during any four-year period while assigned overseas.

The military also authorizes mileage reimbursement when driving the vehicle to the authorized port for shipment, and when picking up the vehicle from the authorized receiving port.

There is only limited authority for POV shipment within CONUS. Shipment within the CONUS is authorized only when medically unable to drive, there is a homeport change, or the individual does not have enough time to drive.

A member is authorized storage of a POV either when ordered to an overseas assignment to which POV transportation isn't permitted or the member is sent TDY on a contingency operation for more than 30 days.

Six months prior to making your PCS move, look into all the different services and allowances you are entitled. Do your homework, as you will need to reference the Department of Defense webpages and your personnel support on your local base to set up the move to your new base.

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Customer Service

Civilian PCS Home
For the Order Writer
For the Traveler
Step 2 - Tax Information
About the Civilian PCS Entitlement Guide
Submitting your advance or settlement voucher
Taxable Entitlements
Withholding Tax Allowance
Travel Advance Entitlement
House Hunting Trip
En Route Travel
Temporary Quarters Subsistence Expenses (TQSE)
Miscellaneous Expense Allowance (MEA)
Movement and Storage of Household Goods (HHG)
Privately Owned Vehicle (POV) Shipment
Privately Owned Vehicle (POV) Drop off and/or pick up
Real Estate
Home Marketing Incentive Payments (HMIP)
Unexpired Lease (UEL)
Renewal Agreement Travel (RAT)
Relocation Income Tax Allowance (RITA)
Step 4 - Submit Travel Voucher
Step 5 - Check Voucher Status
Step 6 - FAQs, Feedback and Forms

Civilian Permanent Change of Station (PCS)

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Permanent Change of Station (PCS) CONUS

Benefit fact sheet.

There are numerous steps in the Permanent Change of Station (PCS) process. Through various agencies the Department of the Air Force provides guidance and counseling to assist Service members and their Families in making the best choices.

To further ease the process of Permanent Change of Station (PCS) moves , the Secretary of Defense has directed the Department to:

Permanently increase standard TLE maximum coverage from 10 to 14 days for CONUS moves and allow up to 60 days of TLE if a Service member is in a specified Military Housing Area with a housing shortage, that went into effect in October 2022 .
Increase the Dislocation Allowance (DLA) for E-1 to E-6 Service members, to further help offset personal expenses for PCS moves. DLA payments for all Service members will be paid automatically one month prior to their move date to pre-empt out-of-pocket expenses. This went into effect October 2022 .

For more information, please visit: https://www.defense.gov/News/Releases/Release/Article/3167769/dod-announces-immediate-and-long-term-actions-to-help-strengthen-the-economic-s/

Active duty Airmen and Guardians who make a PCS are entitled to receive PCS services and allowances to help manage the move.

A Permanent Change of Station (PCS) much like everything else in the military is a process. There are various agencies in place to help with any questions or concerns you may have during any stage of your move.

1) Notification of Move - Most PCS orders, DAF 899 , Request and Authorization for Permanent Change of Station – Military, are produced in the Virtual Out-Processing Application (vOP)

Normal Orders Processing - The Military Personnel Flight (MPF) can begin drafting PCS orders in vOP at any time after the assignment notification is received and acknowledged by the Airman. The MPF vOP Technician/Approving Official submits orders for authentication not later than 60 days prior to departure per Department of the Air Force Manual 36-2102 , Base-Level Relocation Procedures. The orders are then sent to Air Force Personnel Center’s (AFPC) Total Force Service Center (TFSC) Assignments Section via vOP for authentication. AFPC TFSC Assignments Section authenticate orders by the projected departure date, or PDD, in vOP. Orders will be authenticated no earlier than 120 days prior to the PDD unless an exception to policy is approved by AFPC Military Assignments Programs Branch.

Exceptions to Policy- Exception to policy reasons may include obtaining a diplomatic or official passports, requiring dependents to obtain a Visa, per Foreign Clearance Guide or short notice assignments, in accordance with DAFI 36-2110 . All exception to policy requests must be submitted by the Airman through myFSS ; select PCS Order Exception Waiver.

Expedited Orders Request- Expedited processing requests are submitted by the MPF for short notice assignments or cases where orders are submitted and the Airman's PDD is within 36 hours of the order submission date, or if extraordinary circumstances exist. Justification is required. The MPF relocation function sends expedited processing requests via email to the AFPC TFSC Assignments Section and may follow up on requests 24 hours after submission.

2) Documents required for orders – The following documents are required to receive your PCS orders. DD Form 1172-2 , DEERS verification form is required to receive your PCS orders and must be turned in if you have dependents. This form can be obtained from MPF Customer Service.

Retainability (If applicable): If you need retainability for the assignment, print off the Retainability Memorandum and provide to the MPF/Reenlistment and Extension Section. The retainability must be completed within 30 days of receiving your initial assignment notification. Failure to complete the retainability in the required timeline could result in cancellation of assignment.

Personnel Processing Codes (if applicable): They are 3 letter codes that require you to accomplish additional actions prior to orders being issued and/or out processing. If applicable, the PPC guide/description will be included in your initial assignment notification e-mail.

Advance Basic Pay - Advance Basic Pay is similar to an interest-free loan for a PCS with military salary as collateral. Repayment is normally made in 12 equal installments beginning the month after it is drawn. Request using DD Form 2560

Permissive TDY (PTDY) - Typically up to 10 days, where leave is not charged, and is granted by a unit for purposes of relocating.

Leave - Submit an DAF 988 , Leave Request/ Authorization if you wish to take leave in conjunction with a PCS.

3) Orders - To proceed with arranging your move you will receive an approved set of orders.

4) Moving Services and Transportation - Moving services can be arranged using M ilitaryOneSource and logging into the Defense Personal Property System (DPS) or in person at your local Traffic Management Office (TMO).

You cannot use DPS if…

This is your first personal property move

This is your last personal property move (you are separating or retiring)

You are storing or moving personal property AND you have contingency or deployment orders

You are storing or moving personal property AND moving your family to an overseas location

You are not the property owner AND you are using a Power of Attorney (POA)

You are moving personal property as “next of kin” or Summary Courts Officer.

Provide the following at time of counseling:

Complete set of orders/authorization, including amendments, for each type of shipment planned (e.g., Household Goods (HHG), Non-Temporary Storage (NTS), Unaccompanied Baggage (UB))

An idea of when you want to move and an estimated weight. Be as flexible as possible when selecting HHG pack and pickup dates. Your preferred dates may not be available during some periods such as summer or days near official holidays. Avoid scheduling lease termination or house sale closing on the same date your HHG are to be packed, picked up, or delivered. Leave some time in your schedule for the unforeseen. You or your designated representative must be available between the hours of 8:00 am and 5:00 pm local time on pack, pickup, and delivery dates.

The date you plan to arrive at your new duty station. Your arrival date assists your Transportation Service Provider (TSP) and/or local TMO with scheduling delivery of your shipment(s), which may reduce storage costs paid by the Government

What type of shipment you want to make (HHG, UB and/or NTS) and the estimated weight. Do not forget to declare Professional Books, Papers, and Equipment / Professional Gear (PBP&E/Pro-Gear)

Information on excess cost. The minimum excess cost is approximately $100.00 per hundred pounds over the maximum weight allowance.

A list of large or unusual items (e.g., large screen TV [i.e., plasma, LCD, DLP], piano, pool table, china cabinet, wall unit, satellite dish, hot tub, boat, motorcycle, recreational vehicle)

A letter of authorization signed by you or a POA; required if you are unable to visit the TMO. You may appoint your spouse or an agent to act on your behalf. Be sure the person you choose knows what you want and has the information to make the right arrangements. Remember, this person is acting for you, and you are responsible for that person’s decisions.

Personally Procured Move (PPM) , formerly called Do It Yourself (DITY)

family moving out of a house, boxes and furniture in the yard

The PPM program allows you to personally move HHG and either be reimbursed up to the Government’s cost or to collect an incentive payment from the Government.

The TMO must provide counseling and prior approval for a PPM move. Failing to comply with Service requirements of the program may limit payment or result in complete denial of your claim.

Weight estimator for a PPM

U.S. Transcom provides an “It’s Your Move” Guide to assist Service members in understanding allowances and responsibilities during the packing, shipping and storage of household goods.

Weight Allowance

Moving allowance is based on the Service members rank, dependency status, and if the move is Outside the Continental United States (OCONUS) or in the Continental United States (CONUS). Overages are the Service member’s financial responsibility. For up to date information regarding household goods weight allowance see the DoD Joint Travel Regulations

To estimate weight of your personal belongings use a weight estimator calculator .

Professional Books, Papers, and Equipment / Professional Gear (PBP&E) Allowance

PBP&E is limited to 2,000 pounds net weight and does not include personal computers and accompanying equipment, and/or awards presented for significant contributions while performing official duties.

PBP&E/Pro-Gear is defined as:

HHG in a member’s possession needed for the performance of official duties at the next or a later destination

If you have PBP&E/Pro-Gear to declare, you must do so in DPS

If your estimated and declared PBP&E/Pro-Gear weighs 1,000 pounds or less, there will be no additional approval or review of your declared Pro-Gear and it may be included and packed with the rest of your HHG

If your estimated and declared PBP&E/Pro-Gear weighs more than 1,000 pounds, your Service may review your declaration and items at their discretion outside of DPS

When PBP&E/Pro-Gear is properly declared in or DPS, the weight of PBP&E/Pro-Gear does not count against the total weight of your shipment(s). Before signing your inventory prepared by the TSP(s), be sure these items are declared as “PBP&E/Pro-Gear”. The proper designation of these items and the exclusion of the weight can be very important.

The following items are considered PBP&E/Pro-Gear:

Reference material not ordinarily available at the next Permanent Duty Station (PDS)

Instruments, tools, and equipment peculiar to technicians, mechanics, and members of the professions

Specialized clothing such as diving suits, astronaut’s suits, flying suits and helmets, band uniforms, chaplain’s vestments, and other specialized apparel not normal or usual uniform or clothing

Communications equipment used by a member in association with the Military Affiliated Radio System

Individually owned or specially issued field clothing and equipment

Government- or uniformed service-owned accountable organizational clothing and individual clothing property issued to the employee or member by the Service/DoD component for official use.

Excluded from PBP&E/Pro-Gear are:

Commercial products for sale/resale used in conducting business

Sports equipment

Office furniture

Household furniture

Shop fixtures

Furniture of any kind even though used in connection with PBP&E/Pro-Gear (e.g., bookcases, study/computer desks, file cabinets, and racks)

Personal computer equipment and peripheral devices

Memorabilia, including awards, plaques, or other objects presented for past performance (includes any type of going-away gifts, office decorations, pictures, etc.)

Table service, including flatware (including serving pieces), dishes (including serving pieces, salvers, and their heating units), other utensils, and glassware

Other items of a professional nature that are not necessary at the next/subsequent PDS, such as textbooks from previous schools unrelated to future duties; personal books, even if used as part of a past professional reading program or course of instruction; and reference material that ordinarily would be available at the next/subsequent PDS either in hard copy or available on the Internet.

What to expect from your Transportation Service Provider (TSP)

TSP’s Responsibilities (at Origin):

Conduct Pre-Move Survey (physical or telephonic) depending on the type of shipment and estimated weight. It should be conducted prior to the first day of packing.

Begin packing/pickup between 8:00 am and 5:00 pm

Protect appliances against damage while in transit. The TSP secures moving parts that, if allowed to move in transit, could damage the appliance.

Use new, clean packing materials for linen, clothing, and bedding

Use new or like-new packing materials for all other items. Excelsior or newspaper is not allowed. Items packed in boxes should be padded and insulated from carton walls.

Pack mirrors, pictures, and glass tabletops in specially designed cartons

Wrap and protect all finished surfaces from marring or scratching; use furniture pads

Properly roll and protect rug and rug pads at residence. Only small throw rugs may be folded.

Pack all designated PBP&E/Pro-Gear in separate boxes. These cartons must be marked “PBP&E/Pro- Gear”, weighed separately, and listed on the inventory form.

Put all nuts, bolts, and screws from a disassembled item in a bag and attach securely to the item

Mark each carton to show general contents

Prepare an accurate and legible inventory

Obtain approval from the TMO prior to loading on the tailgate of the moving van

Remove all excess packing material from your residence

TSP’s Responsibilities (at Destination):

Begin delivery between 8:00 am and 5:00 pm

Perform a one-time placement of rugs prior to placement of your HHG

Place each item or carton in the room you indicate. This one-time placement includes placing unpacked articles in cabinets, cupboards, or on kitchen shelves when convenient, safe, and it is your desired location. Have placement planned out before the TSP arrives. TSPs are required to place each item only once.

Assemble all furniture and equipment if disassembled at origin

Remove packing and blocking from appliances. The TSP is not required to connect appliances to electric, gas, or water outlets.

Provide a “Joint” written record of any loss and/or damage at delivery on DD Form 1842 or on the “Defense Personal Property Program Notification of Loss or Damage AT Delivery” Form. You and or your designated representative along with the delivery TSP sign this form. The TSP’s representative must provide a copy of this form.

TSPs are not required to go into an attic, crawl space, or similar storage area for the purpose of delivering and placing personal property

Once the shipment has been delivered, the TSP is not required to deliver property to a self-storage facility.

NOTE: It is not advisable to waive unpacking at any time during the delivery. However, if unpacking is waived, the TSP is not required to return later to unpack or remove debris

5) Housing - Installations are required to provide Housing Support and Referral Services to all DoD personnel and their dependents to help locate suitable, affordable, and nondiscriminatory housing in the local community or in privatized housing. In accordance with DoD policy, Service members shall obtain housing support services prior to agreeing to rent, lease, or purchase housing. Your orders should also state to contact the Housing Office prior to entering into a rental or lease agreement. This requirement is in your best interest to ensure you make fully informed decisions on housing for you and your family at your new assignment.

Housing Early Assistance Tool (HEAT) creates an easy on-line experience to connect you, the Service member, with your future destination and offers an on-line venue to obtain housing assistance prior to a PCS transfer. The Air Force has successfully implemented HEAT across the AF Enterprise so members can reach out to installations when preparing for transition. Installations are accessible through the HEAT tool across CONUS and most OCONUS installations. Members should use HEAT when preparing to transfer to their new assignment. The housing options that are available when relocating:

Government Owned / Controlled Housing: Property is owned, managed, and maintained by the Department of Defense. Basic Allowance for Housing (BAH) is forfeited to cover the cost of rent, maintenance and utilities. Use the Resource Locator for housing information at your destination.

Privatized Military Housing: Property is managed and maintained by a private entity. BAH is paid, typically by allotment, to cover the cost of rent, maintenance and some utilities. Use the Resource Locator for housing information at your destination.

Rental Property: The DoD provides HOMES.mil which is designed to connect Service members and their families with community housing rental listing located near U.S. military bases. Remember to ensure your lease contract incorporates the Servicemembers Civil Relief Act (SCRA) an additional protection to military members. Service Members are required to have their lease reviewed by the Housing Services Office before signing.

Purchase a Home: Service members may also choose to purchase a home. See the DoD Homeowners Assistance Program (HAP) and VA Home Loan Fact Sheets for purchase information.

Unaccompanied Personnel with Dependents - Unaccompanied personnel with dependents who voluntarily separate from their dependents are sometimes referred to as “geographic bachelors.” Unaccompanied personnel with dependents must submit an exception to policy through their chain of command to the housing office for processing to reside in UH. If approved, they are housed on a “space available” basis.

Your local housing office is available to provide more information. Be sure to check local BAH rates before deciding on which option is right for your family.

6) Claims - Unfortunately, you may suffer loss or damage to your personal property during movement. If your property is lost or damaged, you have the right to file a claim directly with the TSP.

First you must give written notice to the TSP that you intend to file a claim you can do this ether at delivery or afterwards.

At delivery- Review and sign the Notification for Loss and Damage at Delivery Form given to you by the delivery crew.

After delivery- Using the Defense Personal Property System (DPS) submit the Notification of Loss and Damage After Delivery. The form can be found under "Start My Loss & Damage Report".

Next, within nine months from the delivery date you must file a claim with DPS. Log on to DPS and click on "Start my Loss and Damage Report". Have as much information as possible regarding each item listed in your claim to include: manufacturer, inventory item number, cost at purchase and year of purchase. Also include a description of the damage and repair or replacement estimate. Once your claim is submitted the TSP must confirm receipt of your claim within 15 calendar days. The TSP is responsible for assessing the value of your property and may inspect the damaged property, repair items, or pick up any items damaged beyond repair.

If a claim is filed directly with the TSP within nine months of delivery, then the TSP’s maximum liability on each domestic HHG is:

$7,500 per shipment or

$6.00 times the net weight of the HHG shipment, or gross weight of the UB shipment, in pounds, not to exceed $75,000, whichever is greater.

For direct claims settlement between member and TSP:

Claims must be filed through DPS

Claims must be filed with the TSP first to maintain Full Replacement Value (FRV) eligibility.

A member has the option to transfer the claim to the military claims service after 30 days. In these instances, the military claims service pays the member a depreciated value and then pursues the FRV claim with the TSP. After settlement with the TSP, if the FRV settlement exceeds the amount paid by the military claims service to the member, the member receives the difference.

Accepting a Claim Offer The TSP will provide you with an itemized listing of their offer for each item. You can accept or make a counter offer for each item listed. You may be offered a cash payment or having an item replaced in lieu of cash. You will submit your final offer acceptances into DPS to complete the process.

Inconvenience Claims An Inconvenience Claim is paid by the TSP when they fail to meet the required pickup and delivery dates for your PCS. You must meet the following conditions you may be eligible for an Inconvenience claim.

The TSP fails to pick up a shipment upon the agreed date

The TSP fails to deliver on or before the required delivery date, provided you are in possession of residence and are available to receive the delivery

The TSP places your shipment into storage in transit, or SIT, without you being notified

You have requested your shipment be released from SIT and the carrier is unable to deliver the shipment within the following dates:

Seven government business days from the date you first make requested delivery

Within two government business days, when your requested delivery date is more than seven business days out.

TSP should notify you within a few days of the delivery date if there is an expected delay with your shipment. Download the DP3 Shipment Inconvenience Claim Form and contact your Transportation Office is you believe you are owed an Inconvenience claim.

For household good shipments picked up after May 15, 2020 instead of submitting receipts for the first seven days of meals you have the option to receive 100% reimbursement of the local per diem for meals and incidental expenses. If your expenses were more than per diem, you can choose to submit receipts and be reimbursed 100% of your out of pocket costs.

7) Monetary Allowances and Subsidies

Transferring your Professional License: The 2018 National Defense Authorization Act allows each service branch to reimburse the Service member up to $1,000 for Spouse's re-licensure and certification costs resulting from relocations or PCS moves that cross U.S. state lines. Learn more about licensing and certifications from the Installation Military & Family Readiness Center, the Department of Labor website at https://www.dol.gov/agencies/vets/veterans/military-spouses , and the DoD Spouse Education and Career Opportunities Program . Free Career Coach counseling is also available by calling 800-342-9647.

Travel Voucher

For a detailed guide on how to complete the DD 1351-2 click here .

SmartVoucher can be used to make filling in your DD Form 1351-2 easier. Sending in vouchers that are legible, correct and include all the necessary information and documents is the first step in getting your travel claim paid promptly. After you’ve sent your voucher, check your claim status online at: https://www.dfas.mil/militarymembers/travelpay/checkvoucherstatus/ .

Documents to include when claiming entitlements:

DD Form 1351-2 voucher

Complete set of orders and all amendments

Receipts showing the following

Company name

Date item/service was provided

Cost of item/service

Taxes shown as a separate item on receipt

Proof of payment (marked “paid” or amount due $0.00)

Dislocation Allowance (DLA) The purpose of DLA is to partially reimburse a member for the expenses incurred in relocating the household on a PCS, ordered for the Government's convenience, or incident to an evacuation. This may be paid in advance. For current rates see the Defense Travel Management Website .

Monetary Allowance in Lieu of Transportation (MALT) MALT is used as mileage reimbursement for Service members and their dependents during a PCS move. When a member and dependents relocate on a Service member’s PCS move, MALT reimbursement is authorized for two privately-owned conveyances (POCs), if used. MALT is paid on a per mile basis for the official distance of each portion of the travel. The MALT Rate per authorized POC is $0.22/mile for PCS travel beginning on or after 1 July 2022.

Per Diem is used to reimburse Service members for travel expenses. Rates are set each fiscal year and determined based on location. There are three components to this allotment: lodging, meals and incidentals.

For information on Per Diem rates at your location use the Per Diem Calculator .

Temporary Lodging Expense (TLE)

TLE is an allowance intended to partially pay members for lodging/meal expenses incurred by a member/dependent(s) while occupying temporary lodging at a CONUS location in association with a PCS move.

TLE is only authorized in the vicinity of the old/new PDS; it is not authorized for house hunting.

TLE Reimbursement is limited to 14 days for a CONUS to CONUS PCS

TLE Reimbursement is limited to five days to/from an OCONUS PDS

*Lodging at OCONUS locations may be reimbursed under Temporary Lodging Allowance (TLA). Contact Military Pay Office for additional information.

Determining TLE Entitlement:

Determine the TLE entitlement by multiplying the percentage in the following table by the applicable locality lodging and M&IE rates .

8) Resources at New Duty Location - These resources can be located by contacting your local Military and Family Readiness Center .

Loan Closet: Common household items are available to borrow for up to 30 days. Items available are specific to each installation but usually include: irons, ironing boards, kitchen appliances, dishes, flatware, and pots and pans.

Post-Move Newcomers Orientation: Provides information about your new installation, including housing, education, healthcare, briefings on the PCS In-Processing System, the online travel voucher filing system and more.

Individual Counseling: Your Relocation Assistance Program Manager can address specific issues with you one-on-one and give guidance and suggestions to help resolve any problems that may come along with your move.

Provide sponsorship: Sponsor assists in facilitating a smooth PCS transition. Sponsors serve as the link between the inbound member/Family and the unit, providing sufficient information and support so newly assigned Service members understand expectations, role(s), and reinforce the importance of our core tenants (e.g., warfighting excellence, esprit de corps, standards, thriving Airmen, Guardian and Families, etc.).

School Liaison : Can provide assistance to relocating families and act as an advocate for military connected students.

Childcare : Up to 20 hours of free childcare per child with a licensed day care provider. This is available to all ranks and needs to be used within 60 days of your PCS. Bring a copy of your PCS orders to the Military & Family Readiness Center in order to get your voucher for each child and a list of day care providers. This program is based on FCC provider availability.

Department of the Air Force Instructions 36-3003, Military Leave Program https://static.e-publishing.af.mil/production/1/af_a1/publication/dafi36-3003/dafi36-3003.pdf

Department of the Air Force Manual 36-2102, Base-Level Relocation Procedures https://static.e-publishing.af.mil/production/1/af_a1/publication/dafman36-2102/dafman36-2102.pdf

Air Force Personnel Center https://www.afpc.af.mil/Assignment/

Joint Travel Regulations (JTR) https://www.travel.dod.mil/Policy-Regulations/Joint-Travel-Regulations/

DFAS-Travel Pay https://www.dfas.mil/militarymembers/travelpay/checklists/

DFAS- Claim Status https://www.dfas.mil/militarymembers/travelpay/information/

Weight Allowance Calculator https://www.ustranscom.mil/dp3/weightestimator.cfm https://www.militaryonesource.mil/benefits/pcs-entitlements/

Monetary Allowance in Lieu of Transportation (MALT) https://www.dfas.mil/MilitaryMembers/travelpay/armypcs/malt/

“It’s Your Move” Armed Forces Members Guide https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_k_1.pdf

Military One Source https://www.militaryonesource.mil/moving-pcs/

Exceptional Family Member Program https://www.afpc.af.mil/Airman-and-Family/Exceptional-Family-Member-Program/EFMP-Assignment/

DoD Overseas Station and Housing Allowance Process Guide https://media.defense.gov/2022/Jul/13/2003034513/-1/-1/0/DOD_OVERSEAS_STATION_AND_HOUSING_ALLOWANCE_PROCESS_GUIDE.PDF

DoD 7000.14 R, Volume 7A, Chapter 26 https://comptroller.defense.gov/Portals/45/documents/fmr/archive/07aarch/07a_26a.pdf

Air Force Civil Engineer Center https://www.afcec.af.mil/What-We-Do/Housing/UnaccompaniedHousing/

Air Force Housing https://www.housing.af.mil/

HOMES.MIL (Off-Post Housing) https://www.homes.mil

Official websites use .mil

Secure .mil websites use HTTPS

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JTR Ch. 1 - 6 & Appendices
JTR Changes
JTR Supplements

Computation Examples

Travel Regulations Archive
Frequently Asked Questions

Select a topic to display related computation examples.

Computing Per Diem with a 300% AEA at a Single TDY Location. AEA Authorized for Lodging and M&IE Paid on a Per Diem Basis (JTR, par. 020307.A)
Computing Per Diem when 150% AEA for Lodging to One of Multiple TDY Locations. Per Diem or AEA authorized Differently at Different TDY Locations (020307.B3)
Computing Per Diem when 150% AEA for Lodging, Meals, and Averaging Incidental Expenses Limiting to $5.00 a day (020307.F2)
CPP - Constructed Transportation Cost
Overseas COLA (OCONUS COLA) Computation
Computing Per Diem when Meals are Available in a Government Dining Facility or Mess, or Provided by the Government when Included as Part of a Conference Fee or a Lodging Rate (e.g. Breakfast) (020304.B)
Computing Per Diem and Reimbursable Expenses for Dual Lodging (020303, Table 2-16)
Emergency Leave (Service Members Only) Reimbursement for personally procured transportation costs - Example 1 (040201.C)
Emergency Leave (Service Members Only) Reimbursement for personally procured transportation costs - Example 2 (040201.C)
Personal Emergencies for a Service Member on TDY or Away from Homeport (Service Members Only). Reimbursement for personally procured transportation costs (040201.C) Example 1 - Exceeds
Personal Emergencies for a Service Member on TDY or Away from Homeport (Service Members Only). Reimbursement for personally procured transportation costs (040201.C) Example 2 - Less Than
Traveler in Hotel When Flat-Rate Per Diem Transitions to Lodging Plus Per Diem (JTR, par. 020311)
Traveler Shares Housing with Other Official Travelers and Flat-Rate Per Diem Transitions to Lodging Plus Per Diem (JTR, par. 020311)
Traveler Rents an Apartment and Flat-Rate Per Diem Transitions to Lodging Plus Per Diem Mid-Month (JTR, par. 020311)
Traveler Stays in Non-Traditional Lodging at ILPP Site After Flat-Rate Per Diem Transitions to Lodging Plus Per Diem (JTR, par. 020311)
Traveler Moves to Hotel at Rate Higher than ILPP Rate After Flat-Rate Per Diem Transitions to Lodging Plus Per Diem (JTR, par. 020311)
Funded Environmental Morale Leave (FEML) Traveling to an Alternate Destination. Transportation Costs Exceed Authorized Destination (040401.B1, 040501-B, 040503-B2))
Funded Environmental Morale Leave (FEML) Traveling to an Alternate Destination. Transportation Costs Less Than Authorized Destination (040401.B1, 040501-B, 040503-B2)
Computing Per Diem when Crossing the International Date Line (IDL) traveling in a Westward Direction with a Lost Day (020314)
Computing Per Diem when Crossing the International Date Line (IDL) and traveling in a Westward Direction without a Lost Day (020314)
Civilian Employee Returns to a PDS or Place of Abode on a Non-Workday
2 or Fewer Non-Workdays if Leave is Taken for all Workdays between the Non-Workdays
Non-Workday When a Civilian Employee Takes Leave for a Whole Workday before and a Whole Workday Following a Non-Workday
Traveler Departs the PDS Prior to the First Day of Scheduled Travel
Commuting Distance Greater than Ordinary - POV (020603.B1c1(a))
Commuting Distance Less than Ordinary - POV (020603.B1c1(a))
Combined Use of POV and Public Transportation - Example 1 (020603.B1d)
Combined Use of POV and Public Transportation - Example 2 (020603.B1d)
Public Transportation Cost Less Than Ordinary Cost (020603.B1b)
Distance Traveled Less than Ordinary Commuting Distance (020603.B1b)
Computing Per Diem when Lodging Costs are Obtained on a Long-Term Basis and Taking Leave while on TDY (020303.G)
Leave Taken While on a TDY with Long-Term Lodging (Not Flat-Rate Per Diem) (033302)
Service Member with Dependents
Service Member Married to another Service Member with Dependents
Service Member with no Dependents
Computing Per Diem when Deployment and Contingency Travel is to an Area of Responsibility (AOR) (032901.C2)
Computing Per Diem when a POV Is Authorized to the Government's Advantage (020302.A)
Computing Per Diem when POV Is not Authorized to the Government's Advantage and Excess Travel Time is Involved due to Leave, Permissive Travel, or an Administrative Absence (020302.A)
Agreement Violations for Transfers to, from, and within CONUS
Reimbursement when a Civilian Employee Chooses to Deliver or Pick-Up a Privately Owned Vehicle (POV) to or from the Port or Vehicle Processing Center (VPC) (FTR §302-9.104)
Civilian Employee PCS Travel Per Diem Computation-8 travel days
Civilian Employee PCS Travel Per Diem Computation-4 travel days
Civilian Employee PCS Travel Per Diem Computation - Actual Costs Exceed the Government Cost
Civilian Employee PCS Travel Per Diem Computation OCONUS to OCONUS
Civilian Employee PCS or Separation Travel Per Diem Computation - Travel Completed in One Day
Civilian Employee PCS or Separation Travel Per Diem Computation
Eligibility Determination for Privately Owned Vehicle (POV) Transportation and Storage outside the Continental United States (OCONUS)
Non-Temporary Storage (NTS) of Household Goods (HHG) in Connection with Moves to and between Areas Outside the Continental United States (OCONUS) (FTR §302-8.200-203)
House-Hunting Trip (HHT) Subsistence Calculation
Home Marketing Incentive Payments (HMIP)
Non-Temporary Storage (NTS) of Household Goods (HHG) for Duty at an Isolated Permanent Duty Station (PDS) in the Continental United States (CONUS) (FTR § 302-8.108)
Professional Books, Papers, and Equipment (PBP&E) - Administratively Restricted HHG Weight
PCS Mixed Modes Travel Example
Permanent Change of Station (PCS) Per Diem Computation - Civilian Employee's Spouse or Domestic Partner Traveling Separately from Civilian Employee
PCS Travel Time Computation when Travel Is by Mixed Modes-1,500 mi
PCS Travel Time Computation when Travel Is by Mixed Modes-1,000 mi
PCS Travel Time Computation when Travel Is by Mixed Modes-385 mi
PCS Travel Time Computation when Travel Is by Mixed Modes with Leave
PCS Elapsed Time Is Less than Authorized Travel Time
Civilian Employee En Route Travel by Automobile for Permanent Duty Travel (PDT)
Renewal Agreement Travel (RAT) Leave - Per Diem
Removing Household Goods (HHG) from Non-Temporary Storage (NTS)
Renewal Agreement Travel (RAT) - Computing the Tour of Duty when Delayed RAT is Involved and an OCONUS Service Limitation does not Affect the Civilian Employee
Sample Statement Computation of Liabilities and Credits for Violation of Renewal Agreement
TQSE (LS) Computation
Timing of Real Estate Transactions
TQSE (AE) Computation with House Hunting Trip (HHT) Deduction (CBCA 3689-RELO, CBCA 4579-RELO)
TQSE (AE) Lodging Portion Computation when an Apartment, House, Mobile Home or Recreational Vehicle Is Rented or Used for Lodging
TQSE (AE) Option
Civilian Employee Does not Stay at ILPP Preferred Location
Lodging Plus Per Diem while Awaiting Transportation
Service Member Permanent Duty Travel - Elapsed Travel Time is Less than Authorized (050205.A)
Service Member PCS Travel Time Computation when Travel Is by Mixed Modes - POV Travel Distance Less than Official Distance (050205.B)
Service Member PCS Travel Time Computation when Travel Is by Mixed Modes with Leave - Actual Distance Greater than Authorized (050205.B)
Per Diem Rate when New Permanent Duty Station (PDS) is a Ship (0509)
PCS Per Diem Computation for Service Member and Dependents through Ports of Embarkation and Debarkation (050303)
Consecutive Overseas Tour (COT) Leave (050812)
Monetary Allowance in Lieu of Transportation (MALT) for Permanent Duty Travel - Multiple Travelers Using the Same Privately Owned Vehicle (POV) (050203.B1)
Household Goods (HHG) Transportation - Unused Balance to New Permanent Duty Station (PDS) (051301.D)
Excess Charges - HHG Transportation in Excess of Authorized Weight Allowance (051306.B)
Household Goods (HHG) Transportation Other than between Authorized Locations (051306.C)
Household Goods (HHG) Transportation Methods - Unaccompanied Baggage and Professional Books, Papers and Equipment (PBP&E) (051401.A)
Household Goods (HHG) Transportation Related to the Early Return of a Dependent (ERD) - Authority on the Next Permanent Change of Station (PCS) Order (052005)
POV Transportation in the CONUS: Driving One POV and Shipping One POV (052901.B)
Rental Vehicle Reimbursement in connection with the Shipment of a Privately Owned Vehicle (POV) Transported at Government Expense (053104.B)
Household Goods (HHG) Transportation Authorized When a Mobile Home is Also Transported (052102.A)
Mobile Home Transportation under Unusual or Emergency Circumstances (052701.A)
Temporary Lodging Expense (TLE) in the Continental United States (CONUS) (050601-B)
Dislocation Allowance (DLA) - Two Service Members Married to Each Other (050506-B)
Calculating Excess Weight of HHG (PBP&E) (051304 and Table 5-39)
Calculating Excess Weight of HHG (Medical Equipment) (PBP&E) (051304 and Table 5-39)
How to compute awaiting transportation allowances during a PCS
How to compute a PCS Order's Effective Date
Evacuation from a PDS OCONUS to a Safe Haven in the CONUS (JTR, par. 060205.B, Table 6-17)
Evacuation from a PDS OCONUS to a Safe Haven in a Foreign Area (JTR, par. 060205.B, Table 6-17)
Evacuation from a PDS OCONUS to a Safe Haven in the CONUS while in the CONUS on Authorized Leave (JTR, par. 060205.B, Table 6-17)
Evacuation from a Foreign Area PDS to a Designated Place in the CONUS (JTR, par. 060205.B, Table 6-17)
Per Diem for an Evacuation from a PDS within the CONUS to a Safe Haven in the CONUS (JTR, par. 060401)
Per Diem for an Evacuation from a PDS within the CONUS to a Safe Haven in a Non-Foreign Area OCONUS (JTR, par. 060401)
Per Diem for an Evacuation from a PDS within the CONUS to a Safe Haven While on Authorized Leave (JTR, par. 060401)
Evacuation from a PDS in the CONUS to a Designated Place in the CONUS (JTR, par. 060401)
Per Diem for a Civilian Employee or Dependent While at Safe Haven due to an Evacuation from a PDS within the CONUS or Non-Foreign Location OCONUS (JTR, par. 060410.B2)
Appropriate Per Diem Locality Rate with a Stopover Point and Multiple TDY Locations on the Same Day (020310.B)
TLA for TDY or Deployment (POV Travel)
TLA for TDY Status, Vessel at Homeport or Underway
Temporary Lodging with Meal Preparation Facilities
Service Member Married to Another Service Member in the Same Temporary Lodging without Meal Preparation Facilities (POV Travel)
Two Service Members Married to Each Other with Dependents in Temporary Lodging with Meal Preparation Facilities for Each Service Member (POV Travel)
Service Member Married to Another Service Member with Dependents with Two Rooms without Meal Preparation Facilities for Both Service Members (POV Travel)
Service Member with Multiple Dependents and Two Rooms without Meal Preparation Facilities (POV Travel)
PCS Reporting Date and Authorized TLA are on the Same Day (Commercial Transportation)
Lodging with Currency Conversion Fees
PCS Reporting Date and Authorized TLA are on the Same Day, Lodging with Friends and Relatives (Commercial Travel)
TLA Special - Rate Increase National Convention
TLA Special - Rate Increase International Sporting Event - Multiple Rooms Used
TLA Special - Two Service Members Married to Each Other without a Dependent, Sharing Temporary Lodging Facilities
TLA Special - Computation for a Service Member without a Dependent
Authorizing or Approving Official (AO) Directs a Service Member to Use Usually-Traveled Route Instead of Government Transportation

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How Far Can We Drive Each Day of our PCS?

Before permanent change of station (PCS) orders even hit your inbox you've likely already mapped out your route to your next duty station, and maybe even planned a detour to see friends or family along the way. But then you read the rules and feel confused: what is this talk about a 350 miles per-day limit?

The orders probably say something like, "Travel by privately owned vehicle is authorized....." followed by more details on reimbursement.

The orders may or may not have information on them about how many travel days you are allotted. But they will have the report date on them. A quick look at a map will show you how many hours of driving it will take to get there.

For example, if you're traveling Arizona to Naval Air Station Pensacola , Florida, you'll be driving 1,573 miles. As you might guess, the military does not want you making this almost 23-hour drive in one go. They also don't want you to take two months getting there.

That's why the military created travel rules, with guidelines for how many days -- and overnight stops -- it should take a service member to get from point A to point B.

Related: 8 Tips to Prepare for Your First PCS Move

According to the Defense Travel website's FAQs , "A traveler who is authorized PCS travel by POV is allowed one day of travel for the first 400 miles between authorized points. For any distance greater than 400 miles, the traveler is allowed another day of travel for every additional 350 miles. See the JTR, par. 050205."

That's the calculation the military uses for determining how many travel days they'll pay for. For the 1,573 mile trip, you are authorized to take 5 travel days. (If the remainder of the mileage divided by 350 is more than 51, add a day.)

But what's really important is that you arrive and sign-in on your report date. If you take three days to get there or seven days to get there, it doesn't really matter. You'll get paid per diem for the five days.

Seasoned military spouses and service members have figured out that there's not much benefit to pushing the limits on this. The reason 350 miles is the recommended amount of miles a day is because that is approximately 6six hours a day at 60 miles-per-hour. That's not a lot if you are driving on the interstate at a higher speed than that. But it can really add up to long days if you're driving two vehicles, one of them hauling a trailer and the other with three kids, a dog and a cat.

Six hours of driving a day for eight days is a lot. The military doesn't want you to push it to the point of exhaustion. They want to give you wiggle room to stop early if you're tired and to allow for flat tires or vehicle repairs.

But that doesn't mean you can't manipulate the timeframe a little to your advantage. For example, on that trip from Fort Huachuca to Pensacola, you may be able to plan some longer days, and then take a day in San Antonio and hit up Sea World.

Most importantly, drive carefully, plan your stops ahead of time and make the most of where this journey takes you.

Keep Up with the Ins and Outs of Military Life

For the latest military news and tips on military family benefits and more, subscribe to Military.com and have the information you need delivered directly to your inbox.

Rebecca Alwine

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Permanent Change of Station (PCS) OCONUS

Benefit fact sheet.

There are numerous steps in an Overseas Permanent Change of Station (PCS) process. Through various agencies the Army provides guidance and counseling to assist Soldiers and their Families in making the best choices.

Retired Army National Guard Soldiers may be eligible for a government funded move. If the Service members last assignment was on AGR status.

Permissive Temporary Duty (PTDY) : If you are retiring you may be authorized up to 20 days of Permissive TDY (See AR 600-8-10 for clarification or for approval speak to your Command). The approving authority for PTDY of ten days is an LTC or above, if more than 10 days, COL or above. AR 600-8-10 paragraph 5-35G states: “Transition PTDY may be used in increments (not to exceed days as authorized in paragraphs e and f, above) or used in one period; however, once a soldier signs out and permanently departs the duty station, PTDY may not be taken in increments.”

PTDY taken in increments must be done prior to clearing the post. Any PTDY authorized once a Soldier has cleared post, will be limited to 20 consecutive days to include weekends.

Moving Services and Transportation - Moving services cannot be arranged using MilitaryOnesource , the Defense Personal Property System (DPS). They must be arranged in person at your local Transportation Office (TO).

Provide the following at time of counseling:

Complete set of orders/authorization including amendments/for each type of shipment planned (e.g., Household Goods (HHG), Non-Temporary Storage (NTS), Unaccompanied Baggage (UB))

An idea of when you want to move and an estimated weight. Be as flexible as possible when selecting HHG pack and pickup dates. Your preferred dates may not be available during some periods such as summer or days near official holidays. Avoid scheduling lease termination or house sale closing on the same date your HHG are to be packed, picked up, or delivered. Leave some time in your schedule for the unforeseen. You or your designated representative must be available between the hours of 8:00 a.m. and 5:00 p.m. on pack, pickup, and delivery dates.

The date you plan to arrive at your end of service location . Your arrival date assists your Transportation Service Provider (TSP) and/or local TO with scheduling delivery of your shipment(s), which may reduce storage costs paid by the Government.

What type of shipment you want to make (HHG, UB and or NTS) and the estimated weight. Do not forget to declare Professional Books, Papers, and Equipment / Professional Gear (PBP&E/Pro-Gear).

Information on excess cost. The minimum excess cost is approximately $100.00 per hundred pounds over the maximum weight allowance.

A list of large or unusual items (e.g., large screen TV [i.e., plasma, LCD, DLP], piano, pool table, china cabinet, wall unit, satellite dish, hot tub, boat, motorcycle, recreational vehicle).

A letter of authorization signed by you or a power of attorney; required if you are unable to visit the TO. You may appoint your spouse or an agent to act on your behalf. Be sure the person you choose knows what you want and has the information to make the right arrangements. Remember, this person is acting for you, and you are responsible for that person’s decisions.

Personally Procured Move (PPM) , formerly called Do It Yourself (DITY)

playground outside of 2 apartment buildings

The PPM program allows you to personally move HHG and either be reimbursed up to the Government’s cost or to collect an incentive payment from the Government.

The TO must provide counseling and prior approval for a PPM move. Failing to comply with Service requirements of the program may limit payment or result in complete denial of your claim.

Weight estimator for a PPM

U.S. Transcom provides an “It’s Your Move” Guide to assist Service members in understanding allowances and responsibilities during the packing, shipping and storage of household goods.

Short Distance Moves

If you were living on base and your housing agreement requires you to move out of government quarters before you can determine your Home of Selection (HOS), you are authorized a short distance HHG move from the government quarters to a local temporary residence in the vicinity of the vacated quarters. The usual rank-based weight limits do not apply to this "local move" out of government quarters. This local move does not count as your retirement move, but you will need a memo from the garrison housing office providing the funding citation to be used for the move. If you have any questions, your local personal property office can help you figure out the right steps.

Weight Allowance

Moving allowance is based on the Service members rank and dependency status at the time of retirement. Overages are the Service members financial responsibility.

To estimate weight of your personal belonging use a weight estimator calculator .

Professional Books, Papers, and Equipment / Professional Gear (PBP&E / Pro-Gear) Allowance

PBP&E allowances limit PBP&E to 2,000 pounds net weight and no longer include personal computers and accompanying equipment, and/or awards presented for significant contributions while performing official duties.

PBP&E/Pro-Gear is defined as:

HHG in a member’s possession needed for the performance of official duties at the next or a later destination

If you have PBP&E/Pro-Gear to declare, you must do so in DPS

If your estimated and declared PBP&E/Pro-Gear weighs more than 1,000 pounds, your Service may review your declaration and items at their discretion outside of DPS

When PBP&E/Pro-Gear is properly declared in DPS, the weight of PBP&E/Pro-Gear does not count against the total weight of your shipment(s). Before signing your inventory prepared by the TSP(s), be sure these items are declared as “PBP&E/Pro-Gear”. The proper designation of these items and the exclusion of the weight can be very important.

The following items are considered PBP&E/Pro-Gear:

Reference material not ordinarily available at the next Permanent Duty Station (PDS)

Instruments, tools, and equipment peculiar to technicians, mechanics, and members of the professions

Specialized clothing such as diving suits, astronaut’s suits, flying suits and helmets, band uniforms, chaplain’s vestments, and other specialized apparel not normal or usual uniform or clothing

Communications equipment used by a member in association with the Military Affiliated Radio System

Individually owned or specially issued field clothing and equipment

Government- or uniformed service-owned accountable Organizational Clothing and Individual Clothing property issued to the employee or member by the Service/DoD component for official use.

Excluded from PBP&E/Pro-Gear are:

Commercial products for sale/resale used in conducting business

Sports equipment

Office furniture

Household furniture

Shop fixtures

Furniture of any kind even though used in connection with (ICW) the PBP&E (e.g., bookcases, study/computer desks, file cabinets, and racks)

Personal computer equipment and peripheral devices

Memorabilia, including awards, plaques, or other objects presented for past performance (includes any type of going-away gifts, office decorations, pictures, etc.)

Table service, including flatware (including serving pieces), dishes (including serving pieces, salvers, and their heating units), other utensils, and glassware

Unlike some PCS moves, you are only allowed ONE of the following options:

Short Term Storage - Storage-In-Transit (SIT) at your destination up to 90 days. This applies to separating and retiring service members. If your household goods are not delivered before the 90 days expires, you will be responsible for excess storage costs. You may also lose the ability to file any loss or damage claims with your branch of Service's Military Claims Office.

What to expect from your Transportation Service Provider (TSP)

TSP’s Responsibilities (at Origin):

Conduct Pre-Move Survey (physical or telephonic) depending on the type of shipment and estimated weight. It should be conducted prior to the first day of packing

Begin packing/pickup between 8:00 a.m. and 5:00 p.m.

Protect appliances against damage while in transit. The TSP secures moving parts that, if allowed to move in transit, could damage the appliance

Use new, clean packing materials for linen, clothing, and bedding

Use new or like-new packing materials for all other items. Excelsior or newspaper is not allowed. Items packed in boxes should be padded and insulated from carton walls.

Pack mirrors, pictures, and glass tabletops in specially designed cartons

Wrap and protect all finished surfaces from marring or scratching; use furniture pads

Properly roll and protect rug and rug pads at residence. Only small throw rugs may be folded.

Pack all designated PBP&E in separate boxes. These cartons must be marked “PBP&E/Pro Gear”, weighed separately, and listed on the inventory form.

Put all nuts, bolts, and screws from a disassembled item in a bag and attach securely to the item

Mark each carton to show general contents

Prepare an accurate and legible inventory

Obtain approval from the TO prior to loading on the tailgate of the moving van

Remove all excess packing material from your residence

TSP’s Responsibilities (at Destination):

Begin delivery between 8:00 a.m. and 5:00 p.m.

Perform a one-time placement of rugs prior to placement of your HHG

Unpack and unwrap all cartons, boxes, and crates

Assemble all furniture and equipment if disassembled at origin

Remove packing and blocking from appliances. The TSP is not required to connect appliances to electric, gas, or water outlets.

Provide a “Joint” written record of any loss and or damage at delivery on DD Form 1840 or on the “Defense Personal Property Program Notification of Loss or Damage AT Delivery” Form. You and or your designated representative along with the delivery TSP sign this form. The TSP’s representative must provide a copy of this form.

TSPs are not required to go into an attic, crawl space, or similar storage area for the purpose of delivering and placing personal property

Once the shipment has been delivered, the TSP is not required to deliver property to a self-storage facility.

NOTE: It is not advisable to waive unpacking at any time during the delivery. However, if unpacking is waived, the TSP is not required to return later to unpack or remove debris

Claims - Unfortunately, you may suffer loss or damage to your personal property during movement. If your property is lost or damaged, you have the right to file a claim directly with the TSP.

To file a claim log on to DPS, from the welcome screen locate your shipment and click on the “File a Claim” link. To create a claim, click on the “Start My Claim” button. On the Clam page, click on the icon in the BOL/GBL Number field. DPS will present a pop-up window with a list of shipments. Select a listed shipment in the pop-up window, click the “Pick” button and then confirm but clicking the “Ok” button.

If a claim is filed directly with the TSP within nine months of delivery, then the TSP’s maximum liability on each domestic HHG is:

$5,000 per shipment or

$4.00 times the net weight of the HHG shipment, or gross weight of the UB shipment, in pounds, not to exceed $50,000, whichever is greater.

For direct claims settlement between member and TSP:

Claims must be filed through DPS

Claims must be filed with the TSP first to maintain full replacement value (FRV) eligibility.

A member has the option to transfer the claim to the military claims Service after 30 days. In these instances, the military claims office pays the member depreciated value and then pursues the FRV claim with the TSP. After settlement with the TSP, if the FRV settlement exceeds the amount paid by the military claims Service to the member, the member receives the difference.

Accepting a Claim Offer

To accept a claim offer log on to DPS and click the “Claim History” button. Then click the “View My Claim” link. Within the “All Claims” section, locate your claim number and click on it. Now click on the item that you are wishing to accept and click the “Accept Offer” button. Be sure to confirm if you want to accept the offer.

Monetary Allowances and Subsidies

Travel Advances : Retirees can receive 80% of travel entitlement amount. Submit your requests at the Defense Military Pay Office (DMPO).

Travel Voucher

For a detailed guide on how to complete the DD Form 1351-2 click here .

SmartVoucher can be used to make filling in your DD Form 1351-2 easier. Sending in vouchers that are legible, correct and include all the necessary information and documents is the first step in getting your travel claim paid promptly. After you have sent your voucher, check claim status online at: https://www.dfas.mil/militarymembers/travelpay/checkvoucherstatus/

Documents to include when claiming entitlements:

DD Form 1351-2 voucher

Complete set of orders and all amendments

Receipts showing the following

Company name

Date item/service was provided

Cost of item/service

Taxes shown as a separate item on receipt

Proof of payment (marked “paid” or amount due $0.00)

Travel Settlement - Retirees have 1 year after retirement or 4 yearly written extension requests to transportation settlement.

Mail your Settlement Travel/PPM Vouchers for Separations and Retirements Travel Vouchers ( DD Form 1351-2 ) to:

DFAS-ROME Travel Operations 325 Brooks Road Rome, NY 13441 Fax: 317-275-0277

Privately-Owned Vehicles (POV’s) : When you separate or retire from military service, you drive or ship your vehicle(s) at your own expense. There are no mileage, per diem, or "inability to drive" allowances.

Army Regulation 600-8-10, Leaves and Passes https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN30018-AR_600-8-10-000-WEB-1.pdf

Army Regulation 600-8-11, Reassignment https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r600_8_11.pdf

Joint Travel Regulations (JTR) https://www.travel.dod.mil/Policy-Regulations/Joint-Travel-Regulations/

DFAS-Travel Pay https://www.dfas.mil/militarymembers/travelpay/checklists/

DFAS- Claim Status https://www.dfas.mil/militarymembers/travelpay/armypcs/

Weight Allowance Calculator https://www.ustranscom.mil/dp3/weightestimator.cfm

“It’s Your Move” Armed Forces Members Guide https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_k_1.pdf

Military One Source https://www.militaryonesource.mil/moving-pcs/

Army Community Service https://www.armymwr.com/programs-and-services/personal-assistance/army-community-service

Exceptional Family Member Program https://efmp.amedd.army.mil/index.html

DoD Overseas Station and Housing Allowance Process Guide https://media.defense.gov/2022/Jul/13/2003034513/-1/-1/0/DOD_OVERSEAS_STATION_AND_HOUSING_ALLOWANCE_PROCESS_GUIDE.PDF

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Compensatory Time Off for Travel - Questions & Answers to Fact Sheet

Q1. What is compensatory time off for travel? View more A. Compensatory time off for travel is a separate form of compensatory time off that may be earned by an employee for time spent in a travel status away from the employee's official duty station when such time is not otherwise compensable.
Q2. Are all employees covered by this provision? View more A. The compensatory time off provision applies to an "employee" as defined in 5 U.S.C. 5541(2) who is employed in an "Executive agency" as defined in 5 U.S.C. 105, without regard to whether the employee is exempt from or covered by the overtime pay provisions of the Fair Labor Standards Act of 1938, as amended. For example, this includes employees in senior-level (SL) and scientific or professional (ST) positions, but not members of the Senior Executive Service or Senior Foreign Service or Foreign Service officers. Effective April 27, 2008, prevailing rate (wage) employees are covered under the compensatory time off for travel provision. (See CPM 2008-04 .)
Q3. Are intermittent employees eligible to earn compensatory time off for travel? View more A. No. Compensatory time off for travel may be used by an employee when the employee is granted time off from his or her scheduled tour of duty established for leave purposes. (See 5 CFR 550.1406(b).) Also see the definition of "scheduled tour of duty for leave purposes" in 5 CFR 550.1403. Employees who are on intermittent work schedules are not eligible to earn and use compensatory time off for travel because they do not have a scheduled tour of duty for leave purposes.
Q4. What qualifies as travel for the purpose of this provision? View more A. To qualify for this purpose, travel must be officially authorized. In other words, travel must be for work purposes and must be approved by an authorized agency official or otherwise authorized under established agency policies. (Also see Q5.)
Q5. May an employee earn compensatory time off when he or she travels in conjunction with the performance of union representational duties? View more A. No. The term "travel" is defined at 5 CFR 550.1403 to mean officially authorized travel—i.e., travel for work purposes approved by an authorized agency official or otherwise authorized under established agency policies. The definition specifically excludes time spent traveling in connection with union activities. The term "travel for work purposes" is intended to mean travel for agency-related work purposes. Thus, employees who travel in connection with union activities are not entitled to earn compensatory time off for travel because they are traveling for the benefit of the union, and not for agency-related work purposes.
Q6. An employee receives compensatory time off for travel only for those hours spent in a travel status. What qualifies as time in a travel status? View more A. Travel status includes only the time actually spent traveling between the official duty station and a temporary duty station, or between two temporary duty stations, and the usual waiting time that precedes or interrupts such travel.
Q7. Is travel in connection with a permanent change of station (PCS) creditable for compensatory time off for travel? View more A. Although PCS travel is officially authorized travel, it is not travel between an official duty station and a temporary duty station or between two temporary duty stations. Therefore, it is not considered time in a travel status for the purpose of earning compensatory time off for travel.
Q8. What is meant by "usual waiting time"? View more A. Airline travelers generally are required to arrive at the airport at a designated pre-departure time (e.g., 1 or 2 hours before the scheduled departure, depending on whether the flight is domestic or international). Such waiting time at the airport is considered usual waiting time and is creditable time in a travel status. In addition, time spent at an intervening airport waiting for a connecting flight (e.g., 1 or 2 hours) also is creditable time in a travel status. In all cases, determinations regarding what is creditable as "usual waiting time" are within the sole and exclusive discretion of the employing agency.
Q9. What if an employee experiences an "extended" waiting period? View more A. If an employee experiences an unusually long wait prior to his or her initial departure or between actual periods of travel during which the employee is free to rest, sleep, or otherwise use the time for his or her own purposes, the extended waiting time outside the employee's regular working hours is not creditable time in a travel status. An extended waiting period that occurs during an employee's regular working hours is compensable as part of the employee's regularly scheduled administrative workweek.
Q10. Do meal periods count as time in a travel status? View more A. Meal periods during actual travel time or waiting time are not specifically excluded from creditable time in a travel status for the purpose of earning compensatory time off for travel. However, determinations regarding what is creditable as "usual waiting time" are within the sole and exclusive discretion of the employing agency.
Q11. What happens once an employee reaches a temporary duty station? View more A. Time spent at a temporary duty station between arrival and departure is not creditable travel time for the purpose of earning compensatory time off for travel. Time in a travel status ends when the employee arrives at the temporary duty worksite or his or her lodging in the temporary duty station, wherever the employee arrives first. Time in a travel status resumes when an employee departs from the temporary duty worksite or his or her lodging in the temporary duty station, wherever the employee departs last.
Q12. When is it appropriate for an agency to offset creditable time in a travel status by the amount of time the employee spends in normal commuting between home and work? View more A. If an employee travels directly between his or her home and a temporary duty station outside the limits of the employee's official duty station (e.g., driving to and from a 3-day conference), the agency must deduct the employee's normal home-to-work/work-to-home commuting time from the creditable travel time. The agency must also deduct an employee's normal commuting time from the creditable travel time if the employee is required—outside of regular working hours—to travel between home and a transportation terminal (e.g., an airport or train station) outside the limits of the employee's official duty station.
Q13. What if an employee travels to a transportation terminal within the limits of his or her official duty station? View more A. An employee's time spent traveling outside of regular working hours to or from a transportation terminal within the limits of his or her official duty station is considered equivalent to commuting time and is not creditable time in a travel status for the purpose of earning compensatory time off for travel.
Q14. What if an employee travels from a worksite to a transportation terminal? View more A. If an employee travels between a worksite and a transportation terminal, the travel time outside regular working hours is creditable as time in a travel status, and no commuting time offset applies. For example, after completing his or her workday, an employee may travel directly from the regular worksite to an airport to attend an out-of-town meeting the following morning. The travel time between the regular worksite and the airport is creditable as time in a travel status.
Q15. What if an employee elects to travel at a time other than the time selected by the agency? View more A. When an employee travels at a time other than the time selected by the agency, the agency must determine the estimated amount of time in a travel status the employee would have had if the employee had traveled at the time selected by the agency. The agency must credit the employee with the lesser of (1) the estimated time in a travel status the employee would have had if the employee had traveled at the time selected by the agency, or (2) the employee's actual time in a travel status at a time other than that selected by the agency.
Q16. How is an employee's travel time calculated for the purpose of earning compensatory time off for travel when the travel involves two or more time zones? View more A. When an employee's travel involves two or more time zones, the time zone from point of first departure must be used to determine how many hours the employee actually spent in a travel status for the purpose of accruing compensatory time off for travel. For example, if an employee travels from his official duty station in Washington, DC, to a temporary duty station in San Francisco, CA, the Washington, DC, time zone must be used to determine how many hours the employee spent in a travel status. However, on the return trip to Washington, DC, the time zone from San Francisco, CA, must be used to calculate how many hours the employee spent in a travel status.
Q17. How is compensatory time off for travel earned and credited? View more A. Compensatory time off for travel is earned for qualifying time in a travel status. Agencies may authorize credit in increments of one-tenth of an hour (6 minutes) or one-quarter of an hour (15 minutes). Agencies must track and manage compensatory time off for travel separately from other forms of compensatory time off.
Q18. Is there a limitation on the amount of compensatory time off for travel an employee may earn? View more A. No.
Q19. How does an employee request credit for compensatory time off for travel? View more A. Agencies may establish procedures for requesting credit for compensatory time off for travel. An employee must comply with his or her agency's procedures for requesting credit of compensatory time off, and the employee must file a request for such credit within the time period established by the agency. An employee's request for credit of compensatory time off for travel may be denied if the request is not filed within the time period required by the agency.
Q20. Is there a form employees must fill out for requests to earn or use compensatory time off for travel? View more A. There is not a Governmentwide form used for requests to earn or use compensatory time off for travel. However, an agency may choose to develop a form as part of its internal policies and procedures.
Q21. How does an employee use accrued compensatory time off for travel? View more A. An employee must request permission from his or her supervisor to schedule the use of his or her accrued compensatory time off for travel in accordance with agency policies and procedures. Compensatory time off for travel may be used when the employee is granted time off from his or her scheduled tour of duty established for leave purposes. Employees must use accrued compensatory time off for travel in increments of one-tenth of an hour (6 minutes) or one-quarter of an hour (15 minutes).
Q22. In what order should agencies charge compensatory time off for travel? View more A. Agencies must charge compensatory time off for travel in the chronological order in which it was earned, with compensatory time off for travel earned first being charged first.
Q23. How long does an employee have to use accrued compensatory time off for travel? View more A. An employee must use his or her accrued compensatory time off for travel by the end of the 26th pay period after the pay period during which it was earned or the employee must forfeit such compensatory time off, except in certain circumstances. (See Q24 and Q25 for exceptions.)
Q24. What if an employee is unable to use his or her accrued compensatory time off for travel because of uniformed service or an on-the-job injury with entitlement to injury compensation? View more A. Unused compensatory time off for travel will be held in abeyance for an employee who separates, or is placed in a leave without pay status, and later returns following (1) separation or leave without pay to perform service in the uniformed services (as defined in 38 U.S.C. 4303 and 5 CFR 353.102) and a return to service through the exercise of a reemployment right or (2) separation or leave without pay due to an on-the-job injury with entitlement to injury compensation under 5 U.S.C. chapter 81. The employee must use all of the compensatory time off for travel held in abeyance by the end of the 26th pay period following the pay period in which the employee returns to duty, or such compensatory time off for travel will be forfeited.
Q25. What if an employee is unable to use his or her accrued compensatory time off for travel because of an exigency of the service beyond the employee's control? View more A. If an employee fails to use his or her accrued compensatory time off for travel before the end of the 26th pay period after the pay period during which it was earned due to an exigency of the service beyond the employee's control, the head of an agency, at his or her sole and exclusive discretion, may extend the time limit for up to an additional 26 pay periods.
Q26. May unused compensatory time off for travel be restored if an employee does not use it by the end of the 26th pay period after the pay period during which it was earned? View more A. Except in certain circumstances (see Q24 and Q25), any compensatory time off for travel not used by the end of the 26th pay period after the pay period during which it was earned must be forfeited.
Q27. What happens to an employee's unused compensatory time off for travel upon separation from Federal service? View more A. Except in certain circumstances (see Q24), an employee must forfeit all unused compensatory time off for travel upon separation from Federal service.
Q28. May an employee receive a lump-sum payment for accrued compensatory time off for travel upon separation from an agency? View more A. No. The law prohibits payment for unused compensatory time off for travel under any circumstances.
Q29. What happens to an employee's accrued compensatory time off for travel upon transfer to another agency? View more A. When an employee voluntarily transfers to another agency (including a promotion or change to lower grade action), the employee must forfeit all of his or her unused compensatory time off for travel.
Q30. What happens to an employee's accrued compensatory time off for travel when the employee moves to a position that is not covered by the regulations in 5 CFR part 550, subpart N? View more A. When an employee moves to a position in an agency not covered by the compensatory time off for travel provisions (e.g., the United States Postal Service), the employee must forfeit all of his or her unused compensatory time off for travel. However, the gaining agency may use its own legal authority to give the employee credit for such compensatory time off.
Q31. Is compensatory time off for travel considered in applying the premium pay and aggregate pay caps? View more A. No. Compensatory time off for travel may not be considered in applying the biweekly or annual premium pay limitations established under 5 U.S.C. 5547 or the aggregate limitation on pay established under 5 U.S.C. 5307.
Q32. When are criminal investigators who receive availability pay precluded from earning compensatory time off for travel? View more A. Compensatory time off for travel is earned only for hours not otherwise compensable. The term "compensable" is defined at 5 CFR 550.1403 to include any hours of a type creditable under other compensation provisions, even if there are compensation caps limiting the payment of premium pay for those hours (e.g., the 25 percent cap on availability pay and the biweekly premium pay cap). For availability pay recipients, this means hours of travel are not creditable as time in a travel status for compensatory time off purposes if the hours are (1) compensated by basic pay, (2) regularly scheduled overtime hours creditable under 5 U.S.C. 5542, or (3) "unscheduled duty hours" as described in 5 CFR 550.182(a), (c), and (d).
Q33. What constitutes "unscheduled duty hours" as described in 5 CFR 550.182(a), (c), and (d)? View more A. Under the availability pay regulations, unscheduled duty hours include (1) all irregular overtime hours—i.e., overtime work not scheduled in advance of the employee's administrative workweek, (2) the first 2 overtime hours on any day containing part of the employee's basic 40-hour workweek, without regard to whether the hours are unscheduled or regularly scheduled, and (3) any approved nonwork availability hours. However, special agents in the Diplomatic Security Service of the Department of State may count only hours actually worked as unscheduled duty hours.
Q34. Why are criminal investigators who receive availability pay precluded from earning compensatory time off when they travel during unscheduled duty hours? View more A. The purpose of availability pay is to ensure the availability of criminal investigators (and certain similar law enforcement employees) for unscheduled duty in excess of a 40-hour workweek based on the needs of the employing agency. Availability pay compensates an employee for all unscheduled duty hours. Compensatory time off for travel is earned only for hours not otherwise compensable. Thus, availability pay recipients may not earn compensatory time off for travel during unscheduled duty hours because the employees are entitled to availability pay for those hours.

A. When an employee who receives availability pay is required to travel on a non-workday or on a regular workday (during hours that exceed the employee's basic 8-hour workday), and the travel does not meet one of the four criteria in 5 U.S.C. 5542(b)(2)(B) and 5 CFR 550.112(g)(2), the travel time is not compensable as overtime hours of work under regular overtime or availability pay. Thus, the employee may earn compensatory time off for such travel, subject to the exclusion specified in 5 CFR 550.1404(b)(2) and the requirements in 5 CFR 550.1404(c),(d), and (e).

Under the provisions in 5 U.S.C. 5542(b)(2)(B) and 5 CFR 550.112(g)(2), travel time is compensable as overtime hours of work if the travel is away from the employee's official duty station and—

(i) involves the performance of work while traveling, (ii) is incident to travel that involves the performance of work while traveling, (iii) is carried out under arduous conditions, or (iv) results from an event which could not be scheduled or controlled administratively.

The phrase "an event which could not be scheduled or controlled administratively" refers to the ability of an agency in the Executive Branch of the United States Government to control the scheduling of an event which necessitates an employee's travel. If the employing agency or another Executive Branch agency has any control over the scheduling of the event, including by means of approval of a contract for it, then the event is administratively controllable, and the travel to and from the event cannot be credited as overtime hours of work.

For example, an interagency conference sponsored by the Department of Justice would be considered a joint endeavor of the participating Executive Branch agencies and within their administrative control. Under these circumstances, the travel time outside an employee's regular working hours is not compensable as overtime hours of work under regular overtime or availability pay. Therefore, the employee may earn compensatory time off for such travel, subject to the exclusion specified in 5 CFR 550.1404(b)(2) and the requirements in 5 CFR 550.1404(c), (d), and (e).

Q36. If an employee is required to travel on a Federal holiday (or an "in lieu of" holiday), is the employee entitled to receive compensatory time off for travel? View more A. Although most employees do not receive holiday premium pay for time spent traveling on a holiday (or an "in lieu of" holiday), an employee continues to be entitled to pay for the holiday in the same manner as if the travel were not required. Thus, an employee may not earn compensatory time off for travel during basic (non-overtime) holiday hours because the employee is entitled to his or her rate of basic pay for those hours. Compensatory time off for travel may be earned by an employee only for time spent in a travel status away from the employee's official duty station when such time is not otherwise compensable.
Q37. If an employee's regularly scheduled tour of duty is Sunday through Thursday and the employee is required to travel on a Sunday during regular working hours, is the employee entitled to earn compensatory time off for travel? View more A. No. Compensatory time off for travel may be earned by an employee only for time spent in a travel status away from the employee's official duty station when such time is not otherwise compensable. Thus, an employee may not earn compensatory time off for travel for traveling on a workday during regular working hours because the employee is receiving his or her rate of basic pay for those hours.
Q38. May an agency change an employee's work schedule for travel purposes? View more A. An agency may not adjust the regularly scheduled administrative workweek that normally applies to an employee (part-time or full-time) solely for the purpose of including planned travel time not otherwise considered compensable hours of work. However, an employee is entitled to earn compensatory time off for travel for time spent in a travel status when such time is not otherwise compensable.
Q39. Is time spent traveling creditable as credit hours for an employee who is authorized to earn credit hours under an alternative work schedule? View more A. Credit hours are hours an employee elects to work, with supervisory approval, in excess of the employee's basic work requirement under a flexible work schedule. Under certain conditions, an agency may permit an employee to earn credit hours by performing productive and essential work while in a travel status. See OPM's fact sheet on credit hours for the conditions that must be met. If those conditions are met and the employee does earn credit hours for travel, the time spent traveling would be compensable and the employee would not be eligible to earn compensatory time off for travel. If the conditions are not met, the employee would be eligible to earn compensatory time off for travel.
Q40. May an agency restore an employee's forfeited "use-or-lose" annual leave because the employee elected to use earned compensatory time off for travel instead of using his or her excess annual leave? View more A. Section 6304(d) of title 5, United States Code, prescribes the conditions under which an employee's forfeited annual leave may be restored to an employee. (See fact sheet on restoration of annual leave .) There is no legal authority to restore an employee's forfeited annual leave because the employee elected to use earned compensatory time off for travel instead of using his or her excess annual leave.

A. No. Compensatory time off for travel may be earned by an employee only for time spent in a travel status away from the employee's official duty station when such time is not otherwise compensable. The term "compensable" is defined at 5 CFR 550.1403 to make clear what periods of time are "not otherwise compensable" and thus potentially creditable for the purpose of earning compensatory time off for travel. Time is considered compensable if the time is creditable as hours of work for the purpose of determining a specific pay entitlement (e.g., overtime pay for travel meeting one of the four criteria in 5 CFR 550.112(g)(2)) even when the time may not actually generate additional compensation because of applicable pay limitations (e.g., biweekly premium pay cap). The capped premium pay is considered complete compensation for all hours of work creditable under the premium pay provisions.

In other words, even though an employee may not receive overtime pay for all of his or her travel hours because of the biweekly premium pay cap, all of the travel time is still considered to be compensable under 5 CFR 550.112(g)(2). Under these circumstances, the employee has been compensated fully under the law for all of the travel hours and the employee may not earn compensatory time off for any portion of such travel not generating additional compensation because of the biweekly cap on premium pay.

Q42. May an employee who receives administratively uncontrollable overtime (AUO) pay under 5 U.S.C. 5545(c)(2) earn compensatory time off for travel? View more A. If such employee's travel time is not compensable under 5 CFR 550.112(g) or 5 CFR 551.422, as applicable, and meets the requirements in 5 CFR part 550, subpart N, the employee is eligible to earn compensatory time off for travel for time spent in a travel status.
Q43. If a part-time employee's regularly scheduled tour of duty is Monday through Friday, 8:00 a.m. to 2:30 p.m., and the employee is required to travel on a Friday from 2:30 p.m. to 4:30 p.m., is the employee entitled to earn compensatory time off for travel for those 2 hours? View more A. It depends. If the travel qualifies as compensable hours of work under 5 U.S.C. 5542(b)(2)(B) and 5 CFR 550.112(g)(2)—i.e., the travel involves or is incident to the performance of actual work, is carried out under arduous and unusual conditions, or results from an event which could not be scheduled or controlled administratively—the employee may not be credited with compensatory time off for travel hours. (Such travel time outside a part-time employee's scheduled tour of duty, but not in excess of 8 hours in a day or 40 hours in a week, would be non-overtime hours of work compensated at the employee's rate of basic pay.) If the travel time does not qualify as compensable hours of work and meets the other requirements in 5 CFR part 550, subpart N, the part-time employee would be entitled to earn compensatory time off for those 2 hours. We note travel time is always compensable hours of work if it falls within an employee's regularly scheduled administrative workweek. (See 5 U.S.C. 5542(b)(2)(A) and 5 CFR 550.112(g)(1).) For a part-time employee, the regularly scheduled administrative workweek is defined in 5 CFR 550.103 as the officially prescribed days and hours within an administrative workweek during which the employee was scheduled to work in advance of the workweek. An agency may not adjust the regularly scheduled administrative workweek normally applied to an employee (part-time or full-time) solely for the purpose of including planned travel time otherwise not considered compensable hours of work.
Q44. Does an upgrade in travel accommodations impact an employee's entitlement to compensatory time off for travel? View more A. Allowing an employee to upgrade his or her travel accommodations (e.g., to business class) does not eliminate his or her eligibility to earn compensatory time off for travel.

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PDF PERMANENT CHANGE OF STATION (PCS) FACT SHEET
Calculation of Standard CONUS Per Diem: (Effective 1 Oct 19) Drivers of vehicles moving on different days receive $151.00 per travel day. If traveling by "convoy", a second driver counts as a family member. Family member(s) 12 years or older receive $113.25 and family member(s) under 12 receive $75.50 per travel day.
Permanent Change of Station (PCS) CONUS
Leave - Submit a DA Form 31 if you wish to take leave in conjunction with a PCS. Advances. ... The MALT Rate per authorized POC is $0.22/mile for PCS travel beginning on or after 1 July 2021. Per Diem . Per Diem is used to reimburse Service members for travel expenses. Rates are set each fiscal year and determined based on location.
PDF Permanent Change of Station (PCS) Travel Entitlements and Benefits Handbook
FSC PCS Travel Permanent Change of Station Handbook PCS Travel Handbook 7 March 2020 The term . Outside the Continental United States (OCONUS), for the purposes of this handbook only, refers to the following non- foreign areas: Alaska, Guam, Hawaii, Pacific Islands, Puerto Rico, American Samoa, and the U.S. Virgin Islands. The terms
PDF 2023 PCS TRAVEL HELP SHEET
The mileage rate is $0.22 per mile, per authorized vehicle. The TDY mileage rate is $0.625 per mile. Authorized travel days are computed by official mileage. The first day of travel is 400 miles, each additional day is 350 miles. PER DIEM is a flat rate paid to the service member and a percentage paid to dependents for meals and lodging in route.
Permanent Change of Station (PCS) OCONUS
Leave: Submit a DA Form 31 if you wish to take leave in conjunction with a PCS. To apply for Government or community housing, use DD Form 1746 ... Passports - This appointment can be made only after your Family has been cleared for travel and your PCS orders or amendments approve dependent travel. No-fee passports are used for official travel ...
PDF PERMANENT CHANGE OF STATION (PCS) FACT SHEET
10. RATIONS: Enlisted personnel draw leave rations, which is the same rate as separate rations, while on PCS leave. An officer's entitlement doesn't change during PCS. 11. BASIC ALLOWANCE FOR HOUSING (BAH-T) Transit Housing Allowance: a. BAH-T "without dependents" continues while a member is in a travel status or
En Route Travel
En Route Travel En route travel is a taxable entitlement that allows you to be compensated for personal and dependent travel. ... (POC) may be reimbursed at the PCS mileage rate in effect at the time of travel. Quick Tips: Per Diem is made up of meals and incidentals expenses (M&IE) and lodging is based on the following: One travel day is ...
PCS Information
PCS Entitlements for Active Military Service Members. When completing a PCS move, you will in-process with your local pay office who will help answer any of your entitlement questions. Monetary Allowance in Lieu of Transportation (MALT) Plus (Per Diem) Temporary Lodging Expense. Dislocation Allowance. Personally Procured Moves. Dependent Travel.
4 Common PCS Entitlement Questions Answered
The rules in the JTR allot 350 miles a day, which comes out to about six hours of driving, as a travel day. If the remainder of the miles are more than 50 (after dividing your total mileage by 350 ...
Basics of a Military PCS Move
Plan My Move is an online tool that helps you create, organize and manage your PCS through customized checklists, so you can stay on top of important to-dos as you go through the moving process. Answer a couple of questions and you're on your way to building your custom checklist. Military OneSource is available 24/7 anywhere in the world ...
PCS Travel Information 2024
-Authorized travel days are computed by official mileage. The first day of travel is 400 miles, each additional day is 350 miles. PER DIEM is a flat rate paid to the service member and a percentage paid to dependents for meals and lodging in route. Soldier (100%) Dependents Over 12 (75%) Dependents Under 12 (50%) Per Diem - Flying $44.25 $33.19 ...
Permanent Change of Station (PCS) Entitlements
You can choose to travel months in advance of your PCS move and see the local options for living arrangements, or you can take the extra 10 days of house-hunting leave and take your normal leave as you make this transition. However, if you are still living in the barracks, dorms, or on ship, you cannot take house-hunting leave.
Permanent Change of Station (PCS) Travel Orders
Fax - 216-367-3422. [email protected]. Mail - DFAS Rome, Attn: Travel Pay, Civilian Relocation, 325 Brooks Road, Rome, NY 13441. When filing your claim, provide a copy of PCS travel orders, all airline tickets, taxi fare receipts, passport fees, and immunization fees with your travel voucher. Reimbursements are subject to ...
Civilian Permanent Change of Station (PCS)
Announcements: Civilian Relocation Debt Notification - If you incur a travel related debt, a letter will be sent through e-billing that will allow you to pay the debt in 30 days using the pay.gov system.This letter will provide a link to pay.gov and an access code specific to your debt. If you have not paid your travel debt within 30 days, you will receive another debt letter with additional ...
Permanent Change of Station (PCS) CONUS
Leave - Submit an DAF 988, Leave Request/ Authorization if you wish to take leave in conjunction with a PCS. 3) ... The MALT Rate per authorized POC is $0.22/mile for PCS travel beginning on or after 1 July 2022. Per Diem. Per Diem is used to reimburse Service members for travel expenses. Rates are set each fiscal year and determined based on ...
Figuring Your PCS/OCONUS Travel Expenses
Figuring Your PCS/OCONUS Travel Expenses. For a PCS move, you may be reimbursed for travel and transportation expenses incurred during the allowable travel days en route from the old duty station ...
Permanent Change of Station (PCS) CONUS
Permissive TDY - If you are retiring you may be authorized up to 20 days of permissive TDY (PTDY) (See AR 600-8-10 for clarification or for approval speak to your Command). The approving authority for PTDY of ten days is an LTC or above, if more than 10 days, COL or above. AR 600-8-10 paragraph 5-35G states: "Transition PTDY may be used in increments (not to exceed days as authorized in ...
Computation Examples
PCS Travel Time Computation when Travel Is by Mixed Modes-1,500 mi ; PCS Travel Time Computation when Travel Is by Mixed Modes-1,000 mi ; PCS Travel Time Computation when Travel Is by Mixed Modes-385 mi; PCS Travel Time Computation when Travel Is by Mixed Modes with Leave ; PCS Elapsed Time Is Less than Authorized Travel Time
Common PCS and Travel Scenarios for Soldiers, DA Civilians, and
The PCS Voucher is processed when the Soldier completes travel to the gaining duty station (OCONUS). Upon return to losing duty station, report to unit, visit servicing MPD to determine new report date and issue amendment as required. Upon receipt of amended orders, visit servicing finance office to take the Soldier out of in-transit status.
How Far Can We Drive Each Day of our PCS?
Seasoned military spouses and service members have figured out that there's not much benefit to pushing the limits on this. The reason 350 miles is the recommended amount of miles a day is because ...
Permanent Change of Station (PCS) OCONUS
Permissive Temporary Duty (PTDY): If you are retiring you may be authorized up to 20 days of Permissive TDY (See AR 600-8-10 for clarification or for approval speak to your Command). The approving authority for PTDY of ten days is an LTC or above, if more than 10 days, COL or above. AR 600-8-10 paragraph 5-35G states: "Transition PTDY may be used in increments (not to exceed days as ...
Compensatory Time Off for Travel
A. No. Compensatory time off for travel may be used by an employee when the employee is granted time off from his or her scheduled tour of duty established for leave purposes. (See 5 CFR 550.1406 (b).) Also see the definition of "scheduled tour of duty for leave purposes" in 5 CFR 550.1403. Employees who are on intermittent work schedules are ...
PDF Pay-Absences-Incentive Pay-Deduction and InTransit Grid PAID & ITG USER
5 PAID USER GUIDE 1. Select Pay-Absence-Incent-Ded (PAID) tile 2. The PAID landing page displays: 2A. Member EMPLID populates automatically 2B. Select Entry Type drop-down; Select Absences 2C. Leave Status field blank 2D. Select Add 3. The Absences landing page displays: 3A. Select the Absence Type look-up; Select applicable absence type

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