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Best Sample Support Letter for Mission Trips – FREE

One of the most common reasons people hesitate to sign up for a missions trip is finances. The cost of an international airline ticket, food and lodging for a week, plus ministry supplies or donations can seem overwhelming. If finances are the only thing holding you back from joining a ministry trip abroad, reaching your goal might be easier than you think. You’ll be surprised by who is willing to help support you if you simply ask. Start by writing a support letter to your friends and family.

Below is a free, sample support letter you can use to help you draft your own support letter. But first, let’s talk about what exactly you need to include in your letter and why.

5 Things You Need to Include in a Missions Support Letter

1. what you are doing and why.

Start your letter with the details of your ministry trip. Where are you going and when? What ministry will you be partnering with while you are there? What type of work will you do? Put some careful thought into explaining why you are going and what expectations you have for this trip. Approach this section with a spirit of humility .

2. A request for financial AND prayer support

Your need for prayer partners is far greater than your need for financial support. Don’t underestimate this. Get a team of faith-filled prayer partners who are committed to praying for you daily as you travel. Give them specific things to pray for before, during, and after your trip. You may even want to create a separate prayer card with your letter that they can hang in a place where they will see it often.

3. Details on where to send contributions

Should your supporters make checks payable to you or to your partnering organization? Where should they send their contribution? How do they indicate that their donation is for you? If they are sending it to the nonprofit, will they be receiving an end-of-year giving statement for tax purposes? Including these details will help your supporters feel more confident about partnering with your mission.

4. Information on how to stay in touch

Once your travels have started, your prayer and financial supporters will be eagerly waiting for updates . How will you stay in touch? Should they follow you on social media? Will you be keeping a blog or sending out an email? Providing multiple ways for your supporters to stay in touch will help them feel personally invested in your ministry experience.

5. A personal note

If you have space at the end of your letter, it might be appropriate to include a personal, handwritten P.S. or friendly note depending on your relationship with the recipient.

FREE – Sample Support Letter for Mission Trips

Dear ______ I am writing to tell you about an incredible opportunity I have to serve abroad this summer. During the month of July, I will be traveling to Nicaragua to work with ( Name of Ministry ). While there, I will be serving with a medical clinic which visits some of Nicaragua’s most remote regions. Having just completed my nursing degree, I am excited to spend my time this summer giving back and using my degree to serve others before taking the next step in my nursing career this fall. In order to make this trip possible, I will need to raise ($3000) by (May 30th) to cover the cost of airfare, in-country expenses, and some medical supplies needed by the clinic. More importantly, I am hoping you will join me in prayer for this trip. I am looking for prayer partners who would be willing to lift our team up daily. Here are some specific areas to pray: Travel safety, both in the air and on the ground Favor with the local communities we serve Wisdom and understanding as we treat physical needs Opportunities to share the Gospel If you would like to support me in prayer or contribute financially to my trip, please fill out the bottom portion of this letter and send using the envelope which has been included for your convenience. In order for your gift to be tax-deductible, please make checks payable to (Name of Ministry) and include my name and “Nicaragua” in the memo. Sincerely, (Your Name/Signature)

———————————— Name ______________________________. ____ I will support you financially. Enclosed amount: $ ________. ____ I will commit to praying for you and the team. ____ I would like to receive email updates. My email address is _______________________.

Let Go and Let God

Once you’ve sent your letter, trust that the Lord will provide. If God called you to go, He will make a way ! Don’t let finances be the thing that holds you back. Step out in faith and you will be blown away by what God will do.

Looking for other ways to save on your mission trip? Check out these money-saving travel hacks !

➡ Don’t leave home without purchasing a travel insurance policy — see which Faith Ventures policy is best for your mission trip.

AUTHOR: Shawna Levet

Traveling to the Philippines at just 8 months old, Shawna grew up loving all things related to travel and serving abroad. She is passionate about helping others travel safely and make the most of their time abroad.

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How to Write a Mission Trip Support Letter

Mission trips are an amazing way to put your faith into practice, learn to serve others, and love like Jesus. For many mission trip participants, the simple act of saying ‘yes’ getting out of their comfort zone is the first step in a deeper trust in God and a willingness to step into the unfamiliar to love others well. But, this experience also comes with a cost.

To serve in an under-resourced community, you have a responsibility to cover your own costs AND invest in the community in helpful, dignifying ways. But what if you can’t afford it?

Experience Mission has sent more than 35,000 short term mission volunteers to partner and serve alongside ministries across the US and around the world, and we’ve found that personal support letters are one of the most effective ways to ask for the prayer and financial support you need to go. Sending support letters is a vulnerable step in committing to go, with faith that God will provide, but it can be intimidating to know exactly what to say. Here are 5 things your mission trip support letter should include:

1. Make it Personal

Begin with a greeting addressing the people you are writing to. These will likely be close friends and family members, so they would love to hear how you are doing personally!

Tip: Consider the presentation of your letter. Make your support letter a fun and interesting piece of mail! Most mail we receive comes in the form of bills and bank statements, many of which are plain text on white paper. Black “Times New Roman” font on copy paper will excite people about as much as black “Times New Roman” font on copy paper can. Don’t be afraid to break outside of the traditional format. Add a picture of yourself. Add a map of the general location you’re going to with a star on your destination. Be creative, get to the point (we recommend one-page letters), and above all, be yourself!

2. Give Context

Take a paragraph and explain why you feel called to serve on a mission trip and how you selected the particular trip, organization or community. Also, explain how you are working to support yourself in this mission.

3. Explain What You Will Be Doing

Your supporters will want to know what their money is going to. Take a moment to explain a little about what you will be working on and doing on your trip. This is an opportunity to highlight the ministries that you will be partnering with! It can be tempting to fluff or exaggerate what you will be doing in a way that makes you seem like the savior to the community. Keep the focus on the work that God, local partners, and long-term volunteers are already doing in the community. Then, explain how you’re going to support their ministry.

4. Tell What You Hope to Learn

Short term missions experiences should be long-lasting. The impact that you make in the community is about way more than just the week (or months) you are there. Similarly, your trip should change you, propel you forward, and teach you to live your mission more effectively at home. Whether you are hoping to develop a deeper faith, learn more about God’s love for others, or to put ideas of service into practice, explain how this trip will help you grow and impact your own local community in greater ways once you return home.

5. Ask For Support

In order to accomplish the goal of your letter, you’ll need to make an ask! When fundraising, it’s important to make a clear path for supporters to help your cause. You can outline a particular amount that you are hoping to raise from each person. (Think, if you send your letter to 50 people, how much would each person need to donate in order for you to be fully funded?) Also, give clear instructions for how to make a donation.

Tip: At Experience Mission, all team members and IMMERSION participants are equipped with the ability to accept online donations. Participants can easily provide a direct link along with specific instructions for how to send cash and checks.

Remember, don’t just ask for monetary support! Ask your friends and family to pray for you, encourage them to join any events you will be hosting, and invite them into your journey.

EM’s Example Mission Trip Support Letter:

Note: It might seem intimidating to create a formal letter that looks professional, but you can do it! This example was created entirely using Google Docs, a free online word processor.

Now it’s your turn! Start drafting your letter and share the news with your friends and family. To make this letter even more impactful, consider waiting to make an announcement on social media until your friends and family have received the letter or heard from you personally. They will feel more invested in your journey and may get inspired to support you more. As you prepare for your trip, we’re behind you and hope it goes well!

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Letter Requesting Donations for a Mission Trip

But, how can you get people to donate? Read on to find out everything you need to know about writing a mission trip support letter, including

Best Practices for Writing Your Mission Support Trip Letter

Sample Mission Trip Support Letters

How to Follow Up

How to Put Together a Contact List for Potential Givers

Writing Your Mission Support Trip Letter

There are several key factors to writing an appropriate letter that will get you one step closer to setting out on your trip.

Make It Personal

Don't go with a generic letter. Remember that people want to stand with YOU! Share what is in your heart and what is going on in your life. It might be too much to personalize the letter for every person you reach out to but at least make it sound like you. We will provide some examples later on. However, be sure to make them yours by changing them up a bit!

One personalization that you can make for each letter is stating their name. Instead of beginning with an all-encompassing greeting, make it personal to them. When you speak, use words that make them feel like they are part of the mission too, because they are!

Another touch of personality could be adding your favorite verse to the end of the letter. There are also powerful verses you can use that relate to the situation at hand. Some of these might include verses about prayer, challenges, spreading the word or other unique topics.

Include All the Details

Never skip out on the details! People want to know exactly what they are supporting. Let them know all the details about your trip including where you are going and when you are going.

What sort of things will you be doing to serve while you are there? Talk about the ways you hope to see God work while you are away.

Also, give them insight as to who you will be going with. What does this group stand for and why have you chosen to go with them?

Are you having a send-off party to celebrate? Let them in now so that they can plan to be there.

Explain how much money you will need to collect. Inform them why you need to raise this amount and what this money will be going towards. If they plan to send checks, be sure to tell them who they should make them out to.

Give Your "Why"

Another important detail to include is your "why?" We talked about making this letter personal and there is no better way than to include what is motivating you to go on this mission trip. Explain what has called you on this mission and why you have chosen this specific time and place.

Furthermore, state what you hope to learn from this experience . You are making an impact on others and this experience is sure to have one on you. This trip should change you and motivate you to continue the mission at home. How will this provide you with the building blocks to take it to the next step?

Be Interesting

Grab the attention of the person who is reading. The more interested and invested they are in the information you are giving them, the more they will want to support what you are doing.

You might try including some information about the community that you will be working in. What is their culture ? What are some things you are looking forward to by visiting this particular place?

Our platform allows you to share images and stories that will give the reader a visual experience. When they can see intriguing photos, they will be that much more involved in the mission.

Get Creative

Mail is often boring with advertisements and spam including over 4 million tons of waste produced each year. It's time to make it exciting! Get creative with what you choose to present your letter as. Include a map of the area you'll be going with a pinpoint on where you will be located. You might also include a photo of yourself or the group you'll be going with.

Another idea is to put it on some letterhead or a lightly tinted sheet of paper. Don't overload them with a bunch of meaningless things. Put some thought into it.

Envelopes are a great way to spice it up too. Use a stamp that reflects the cause.

Keep It Short and Sweet

One page is plenty of space for you to get the point across. Quality over quality is the best motto.

Be Respectful

Be careful what you say about where you are headed. Don't create this destitute imagery just to make your trip seem more significant. Use positive words that honor God's mission.

It's fine to state why you think these people need guidance. It's one thing to provide them with the background but it is another to bash them.

Ask for Prayer

Remember that it's not just about monetary support. Some may not be able to give to your cause financially. But donations aren't the only way that people can be a part of your mission.

The power of prayer should never be underestimated. Make your "mission trip donation letter " into more of a "stand with me on my mission letter." Present monetary donation as secondary to that of prayer.

Be specific about what you would like them to pray on. Give three or four examples. Some might be:

Your travels
The community you'll be visiting
Open hearts
The presence of God

Mistakes happen. Sometimes you just need a second pair of eyes to find them! Have someone you trust to read over what you have written to make sure it's ready to print. You don't want to print 100 pieces of paper only to find out that you have to do it all over again!

Create a Blog

Create an online space that you can keep updated. People will enjoy seeing your experiences come to life. Before you go, you can keep everyone updated on things like how your fundraising is going, a countdown to the date of your trip, updates on the place you are going, reasons you are going, what you are looking forward to and more.

If you are able, you can keep it updated while you are there. Share lots of pictures of your activities. Be sure you get permission to share any photos of others before you post them. This will be a fun way for your supporters to live through you. You might also keep them updated on what to pray for.

After you return home, continue posting on your blog to share what you have learned, how you are implementing lessons, any updates from the community you visited, future endeavors and so on.

Include the link to this blog in your letter so your supporters can have an easy time finding it. You'll also enjoy looking back on it as a reminder of your experiences.

Sample Support Letters

We have provided some examples of mission trip fundraising letters. As mentioned, you'll need to make them personal and tailored to your mission. Make them sound like you are the one writing. People will be able to tell if you go in with something that doesn't sound like you or is too broad.

Dear (name of person or family),

God has presented me with an amazing opportunity. This Spring, I have felt the pull in my heart to go on a mission trip to (your destination) through (name of church).

Following the will of God, I will be there during the summer from (dates). We will be staying with (name of the place) and partnering with them to share the healing love of Jesus Christ.

During our stay, we will take on numerous tasks. Some of these include hosting vacation Bible school, connecting with others, construction on the church and other acts of evangelism.

I am bursting with excitement and intent to carry out God's good intentions. I know that the experience will serve not only those in the community I am venturing to but myself as well. I hope to learn how to further the mission at home and bring back tales of how I have seen God work.

As I have expressed to you, God is calling me on this journey. I ask that He bless us with the strength and support to take on the role of spreading His word. If you feel so called, I ask that you send your support as well.

The biggest blessing that you can provide would be to include my team and me in your prayers. We ask that you pray for our safe travels, open hearts, the community and for each day to come with the chance to plant the seed of faith.

In addition, I will need to raise (a dollar amount) before (date). If you find it in your heart and can support me financially please know that it will be used to support those in need.

I will be taking donations by cash or check. Please make any checks out to (name). I will also be taking donations online for your convenience. These are tax-deductible donations.

I want to thank you for your support in each way. You can keep up with my mission at (link to blog). I intend to keep this updated with our activities as I am so able.

(Your name)

Hello (name of person or family),

I'd like to share with you a challenging yet important opportunity that has been given to me. Our Lord and Savior has called me to go on a mission trip to (your destination). As you may know, I am currently studying at (school) and will be wrapping up my junior year this spring. During my break, from (dates) I will be traveling with (name of the organization.) I have included a photo of our team so that you can see just who God has chosen to carry out his mission.

(Why you have been called to do so.) (Background on destination.)

During our time in (destination), we will be carrying out the many tasks that help to spread the word of God. Hosting services, completing repairs on the church, fostering connections and other acts of evangelism will be some of our day-to-day activities.

Our team asks that you keep us in your prayers as we try to lead as many souls to God as possible. Being a prayer partner is the most effective way that you can stand by us during this time.

Each person is responsible for raising a certain amount to get us there. Please also keep us in your prayers so that we are each able to achieve this goal. If you would like to help us get there, we are taking donations by cash, check and online.

Know that any donation you feel so-called to make will be accepted in grace and love. Your money will be used to support our mission in terms of travel, lodging, food, supplies and additional acts of evangelism.

We will be having a get together to send us off on this adventure on (date and time). I ask that you come to celebrate this amazing opportunity that God has given us.

Matthew 21:22 "And whatever you ask in prayer, you will receive, if you have faith."

As you receive your donations, be sure to follow up with your contributors. Be proactive about keeping them in the loop. Since you are keeping your letter to one page, there may be more information you'd like to share.

Send out a reply or ask them if there are any other questions they have about your initiative.

Keep Records

Keep thorough records of those who contribute. The easiest way to keep track of your supporters is by creating a list. Physical paper lists are efficient but easily lost.

Send Thank You Cards or Postcards

It's important to thank your supporters. It's a must to send your gratitude to those who have invested in your experience and the mission. Don't let their donation be the end of their involvement.

Thank you cards are a wonderful way to show your appreciation. Take it one step further in the realm of creative thinking and purchase some postcards once you reach your destination.

These are a fun way to get everyone involved a piece of memorabilia from your trip. Be sure to personalize each one to show your care.

Sample for Follow Up

I want to express to you my greatest gratitude for your donation. Your donation is more than just a financial investment. You are a part of this mission, and I thank Him for leading you to stand with me.

With your generous contribution, I will be able to reach many people who are in need of hearing His word. My team and I are committed to finding and delivering as many souls as possible.

I want to invite you to follow along with our journey by keeping up with my blog at (link to blog). If you have any additional questions, please reach out to me.

Beyond your financial support, I ask for your support in prayer too. I hope to come back from this with many stories and outlooks to share with you.

Get Together Your Contact List

The first step is putting together a list of potential supporters. Many different people may be interested in partnering with you. This might include:

Family members
Church members
School staff
Local businesses

Try to aim for a list of about 100 people. Not everyone will be able to provide a financial contribution. Tossing a wide net will allow you to harness the most donations possible. Also, you'll be able to get many people involved in one vital thing - prayer.

Looking for Letter Templates to Get Started?

Without a framework, or an example, crafting an appeal for financial support or a thank-you message can be cumbersome. That's why we built a complete guide that not only offers 105 letter samples and templates for nearly any situation, but also offers specific guidelines to help.

Download the guide for free!

Elevate your appeal by exploring Church Letters Asking for Financial Support which provides key strategies for engaging potential donors.

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Missionary Support Letters: How to Write One & Why

Missions / January 15, 2020 by Alyssia Lee

Have you decided to be a missionary? Or to go on a missions trip, and are completely lost on where to begin raising the funds? It can feel very overwhelming to the point where many give up before they begin. This should not be the case, with a few pointers and a step by step guide on how and why you should write support letters, you’ll be on an airplane before you know it.

What is a missionary support letter? A missionary support letter is a detailed invitation to potential donors and prayer partners who will help you to get on and stay on the mission field. Support letters are written to inform friends, families, churches, and anything in between, of the mission God has called you to carry out. It provides an easy way for people to easily connect with you and to donate.

There are two main questions that will be answered in this post: why and how you should write a support letter. This will make it very easy for you to sit down and write a letter in no time at all.

Why Write a Missionary Support Letter

Often when we think of heading out to do missions we immediately go to the issue of funds, we can become consumed and stressed by the idea of raising thousands of dollars, and to further that, when we think of sending out letters of support, we think that if money doesn’t come from that letter that it was sent in vain.

Let me tell you though, you will have not wasted 55¢ on a stamp if you do not receive anything from a recipient of your letter.

Support letters are twofold and lead to other possibilities.

First, support letters go beyond fundraising, they invite friends and family or even acquaintances to join in your mission whether that be through prayer, giving, or passing your mission on to someone who is in the position to give.

The second part which is not really separate from the first is that prayer is such an integral part of the Christian life and the mission that we are ALL called to.

Prayer is the greatest gift you can receive, and that is coming from someone who has seen hopeless situations utterly transformed because there was an army of prayer warriors crying out to God.

When you enter the mission field it won’t be easy; there will be spiritual warfare, there will be team dynamics that can be potentially challenging, and other things that come with doing missions. The ultimate goal is to see God’s will being done and people becoming disciples of Christ––this calls for prayer.

So don’t get discouraged, because you are raising support whether it seems that way or not!

How to Write a Missionary Support Letter

Now onto the how-to part. This part is pretty exciting, as you get to tell people all about what God is doing and how you are partnering with Him in bring about the Great Commission. So let’s dive into the key elements of a good and effective support letter.

Make it Personal

If you’re anything like me, writing letters about myself and what I am doing makes me stiff as a board. I suddenly become serious and professional, writing with enthusiasm where I am the subject is something I have had to train myself into.

Writing as though you are speaking to a friend, and not a business partner is so very important. People need to know it’s coming from you, that it’s YOUR heart, YOUR call, and that YOU are excited to be a part of God’s mission.

Write as though it’s a friend and that you are excited to tell them what you’ve been up to!

Make it Easy to Navigate

This is huge.

Have you ever gone to a website in search of some information and immediately clicked the back button because the writer seemed to have thrown up on the screen?

There were no breaks, no headings, no subheadings, nothing. It was exhausting just looking at it.

Unfortunately, technology has made people lazy readers, we want the work done for us and if it isn’t, we generally toss it and move on to something easier.

The same can be said for support letters, make it easy for them to navigate!

BE SURE TO INCLUDE EASY ACCESS TO YOUR CONTACT AND DONATION INFORMATION.

This is the most important part of easy navigation. Make it easy for them to help you! A lot of people make the mistake of overcomplicating the giving process which results in lost donors.

Keep it Short

When writing your letter too much information is just too much information, and it’s key to know that people are giving to you because they know you and believe in you. Its generally not because of the work you will be doing.

So when you write your letter keep it to about one page, give the most crucial information, such as: where you’re going, what ministry you’re going with, what work you’ll be doing, how long you’ll be staying, and how much it costs.

Don’t Try to Sell It.

Treating the mission like a sales pitch is something that happens often, and it’s understandable. We feel as though we have to convince people that the work we are doing is worth their money. But it’s important to remember what we discussed at the beginning of this post.

We are inviting people to partner in the mission, not to just give to our cause.

When we remember that we are joining God’s mission, not our own, it shifts our perspective entirely.

Remember to take the pressure off of your shoulders. God has called you to it, and it’s an honor that we ALL get to join it!

Ask for Prayer

Again, this was emphasized earlier on, but don’t forget to include it in your letter! Not everyone is in a position to give, but everyone can pray.

Prayer is crucial to the mission, and it is also a way for everyone to sow into the work being done!

Thank Your Donors

Don’t forget to let your potential donors know that you are thankful for whatever can be given, whether prayer or funds.

If you’re a missionary already on the field who is trying to raise support so you are able to continue, let your donors know that you are thankful it’s very important and goes a long way!

For anyone reading who would like to dig deeper into this subject, I have provided a few excellent resources that I have found to be very helpful in my own missions experience.

Types of Missionary Funding and What Works Best – Blog post by Bethany Global University
The Fully Funded Missionary: A Biblically Based, Hope-Filled Guide To Raising Financial Support – Book by Rob Parker
Sample Support Letter – By the World Race
What NOT to Do When Raising Support – Blog post by Tim Parlier
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Support Letter Template for Missions Trip (With Sample)

Optimized layout and structure of a support letter template for missions trip for better readability

What is a support letter for a mission trip?

A support letter for a mission trip is a written request for financial or material support from individuals or organizations to help fund a person or group’s participation in a mission trip. It is a way to communicate the need for support and the purpose of the trip to potential donors. This letter serves as a way to invite others to partner with the individual or group in their mission to make a difference in the lives of others.

Why do you need a support letter for a mission trip?

A support letter for a mission trip is essential for several reasons:

Funding: Many mission trips require significant financial resources to cover travel expenses , accommodations, food, and other necessary costs. A support letter helps to raise funds by appealing to individuals or organizations who may be willing to contribute financially.
Awareness: A support letter allows individuals or organizations to learn about the purpose and goals of the mission trip. It provides an opportunity to share the vision and impact of the trip, raising awareness about the work being done and the need for support.
Partnership: A support letter invites others to partner with the person or group going on the mission trip. It allows individuals or organizations to be a part of the mission and make a difference in the lives of others through their support.

When should you write a support letter for the mission trip?

A support letter for a mission trip should be written well in advance of the trip to allow sufficient time for fundraising efforts. It is recommended to start the letter-writing process at least a few months before the planned departure date. This will give potential donors enough time to consider the request and make a decision regarding their support.

What to include in a support letter for a mission trip?

A support letter for a mission trip should include the following:

Introduction: Begin the letter by introducing yourself or the group. Provide some background information, including your name, the purpose of the trip, and the organization or church you are affiliated with.
Personal Story: Share a personal story or experience that has inspired you to participate in the mission trip. This can help connect with the reader emotionally and convey the significance of the trip.
Purpose and Goals: Clearly state the purpose and goals of the mission trip. Explain what you hope to achieve and how it will impact the lives of those you will be serving.
Financial Need: Communicate the financial need for the trip. Break down the estimated costs and explain how the funds will be used. This will help potential donors understand the specific amount you are requesting and how it will be allocated.
Donation Options: Provide different options for individuals or organizations to contribute. This can include one-time donations, recurring donations, or specific items or services that are needed for the trip.
Gratitude and Acknowledgment: Express gratitude for the reader’s time and consideration. Let them know that their support, whether financial or in other forms, is greatly appreciated.

How to write a support letter for a mission trip?

When writing a support letter for a mission trip, follow these steps:

Research: Gather all the necessary information about the trip, including the purpose, goals, and financial needs.
Personalize: Tailor the letter to the specific individual or organization you are addressing. Make it personal and heartfelt.
Keep it concise: Be clear and concise in your writing. Avoid lengthy paragraphs and unnecessary details.
Use a conversational tone: Write the letter in a conversational style that feels human and relatable. Connect with the reader on an emotional level.
Proofread: Ensure that the letter is free from grammatical errors and typos. Proofread it multiple times or ask someone else to review it for you.

Mistakes to avoid in a support letter for a mission trip

When writing a support letter for a mission trip, avoid the following mistakes:

Generic approach: Avoid using a generic template or letter that does not reflect your personal story or the purpose of the trip. Tailor the letter to the specific recipient.
Lack of clarity: Be clear and specific about the purpose of the trip, the financial need, and how the funds will be used. Avoid vague or ambiguous language.
Neglecting to express gratitude: Always express gratitude for the reader’s time and consideration, regardless of whether they choose to support your trip or not.
Poor proofreading: Avoid sending a letter that contains grammatical errors, typos, or formatting issues. Proofread the letter multiple times before sending it.
Lack of follow-up: After sending the letter, follow up with potential donors to express gratitude, provide updates on the trip, and answer any questions they may have.

Writing a support letter for a mission trip is an important step in fundraising efforts. It allows individuals or organizations to learn about the purpose and goals of the trip and provides an opportunity to invite others to partner with the person or group going on the trip. By following the guidelines mentioned above and avoiding common mistakes, you can create an effective support letter that engages readers and maximizes your chances of receiving the support you need.

Download: Support Letter Template for Missions Trip

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How to Raise Support for a Mission Trip (Example Support Letter for Youth Groups)

Sample Mission Trip Support Letter

Dear loved one, Can you imagine being a small child and losing your parents and entire village to a ravenous disease? This heartbreaking event has really occurred and God has led me to go to this place and bring comfort to those left behind. I’m writing my dearest friends and family and asking for support on this endeavor. I will be leaving on July 17 and will return on August 2nd. I will be joining the Morning Light Baptist Church on a trip to the Sudan. During our time, we have a few goals we want to meet. Build an orphanage for the children Make clinic rotations through the camp Comfort and feed the remaining villagers Teach the Sudanese about Christ Build relationships with nearby Christians asking them to continue our work I need your help to make this happen. The cost of my trip to the Sudan is $3,000. Can you give any amount to help me reach my destination? Even if you can’t, I ask for your prayers before and during my trip. If you can give, please send your check to: Morning Light Baptist Church. I’ve included my picture and an enevelope in this letter. The envelope is pre addressed with the church’s address. The picture is me! I ask you to place my picture on your refrigerator so you will remember to pray for me every day. Thank you in advance for all you are doing! God bless you!

Steps for Individuals

Start your journey with a blog. Visit websites like Weebly, Blogger, or Thoughts. Build your blog, adding pictures of yourself, your destination and your church. Include a countdown to departure and leave information on how friends can support you. Blog as often as possible sharing your excitement with those that can’t go. Include your blog address on all correspondence you send.
Make a list of family and friends who may support you. Include everyone you can think of.
Write a letter (see the sample below) and send one to each family member.
Visit your pastor and tell him or her about your trip. Tell why you want to go and how important this trip is to you. Ask the pastor’s permission to share your mission news with the church. Arrange with the pastor a method for church members to give specifically to support your trip.
Host a “missions party” in your home. Invite neighbors and friends who want to know more about your trip. Serve cookies and coffee then show photos of your destination. Tell guests how they can support your missionary work.
Send thank you notes to everyone who gives.
Use creative methods to make up the difference. Sell t-shirts you design yourself using CafePress. Bake cakes, hold yard sales, offer to work for funding.

Fundraising Steps for Churches

Ask the missionaries to share briefly with the church what the goals of the mission trip are.
Introduce the missionaries to the church and allow each missionary to share their name and why they want to go.
Set aside a few offerings a month to go towards missions.
Arrange church-wide events to raise funds like car washes or spaghetti dinners
Give status reports regularly to report the progress of the mission support.
Send letters on church letterhead to family members of the missionaries to get the support they need.

Read more from Mimi by visiting her blog: Encouragement for Christians.

Bible Lessons for Teens: Free Youth Sunday School Lessons
Top Nine Youth Ministry Blogs
10 Steps for Starting a Youth Ministry
4 Tips for Transitioning Kids to Youth Ministry
In-Between Youth Pastors? 6 Ways to Nurture Teens in Your Church
7 Ways for Teenagers to Serve Within the Church
Lesson: Is Sin Bringing Me Down? (Romans 1:21-23)

1 thought on “How to Raise Support for a Mission Trip (Example Support Letter for Youth Groups)”

Thank you for posting this. Ive been on 4 mission trips but not done a letter before. ive simply used most of my own dollars. This time ive decided to fund raise but had no idea how to start. Ive seen a few letters but yours was the most helpful. Thank you, again, for posting it. God bless you

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Mission Trip Support Letters Do More Than Ask for Financial Support

Missions experiences are just as much for you as they are for the people you are serving and the community that is supporting you. When you embark on this journey, you’re not just committing to your own spiritual growth or to simply meet the tangible and spiritual needs of an under-resourced and under-served area. You’re also bringing together the communities in your network, and helping them serve with open arms by providing an opportunity for them to give and receive the gifts of God right alongside you.

In the grand scheme of things, the act of asking for spiritual support for your trip is easy — a natural extension of how you currently put your faith into practice. Asking for financial support, on the other hand, can require you to find a deeper trust in God’s plan. Great news! There are many ways to support a mission trip and meet the financial, relational, and spiritual support you need to start down the path and love like Jesus. As one of the easiest ways to seek a wide range of support, writing a mission trip support letter has always been a crucial way to both kickstart and compliment your fundraising efforts. It allows you to:

Get the word out about your trip
Explain your trip's purpose
Acknowledge your personal reason for going

The best support letters are brief — about one page — but are also exciting, engaging, informational, and personal. Here are some best practices to follow for putting one together for your next trip and some ideas for using yours to create a foundation for a long-lasting and supportive community.

Three steps to a stand-out mission trip support letter

Step 1: Connect with the recipient

Our best recommendation for beginning your letter is to briefly bring the reader up to date with what is going on in your life.

Where are you living?
Are you in school?
Have you started or are you growing your family?

Many of the recipients of your letter will know you in some capacity and truly care about where you are in your life. Once you’ve shared, let them know why you’ve been called to serve. Include a few details like:

Your mission’s location and purpose
The partners and local ministry
How God lead you to be involved
What you will be doing
What you expect to learn
What kind of impact you hope to leave

You may also be called to include bible verses that have been inspirational to you or that highlight the importance of this particular mission.

Finally, think about why your community might want to give to your trip. Try to include any information that might answer their questions — especially if the purpose of the trip might resonate with their passions, if the partnering organization or ministry is close to their heart, or if they have a personal interest in helping you grow your faith.

Step 2: Clearly explain how recipients can best donate/support you

Missions are not successful on money alone, so remember to give your readers a wide range of options for supporting you. Can they organize a prayer group or donate material items? Let them know. The key is to make their participation easy and to include a deadline.

Here are some things to consider when asking for:

Financial support

Tell your readers how they can donate. Should they send a check or send money online?
Give them an idea of the size of gift they can give and what its impact will be. For example, if you’re feeding children, explain how many meals a $10 donation will support.
Don't forget to include clear instructions. Where should they mail a check? Will they benefit from click-by-click instructions for online donations?

Fundraiser participation

Make sure you list any activities or events you have planned in your letter. Include any necessary details or let them know where they can find them.
Direct them to a place where they can find information about anything you might plan after you mail your support letter.

Material donations

Give a list of items you need and be specific. Do you need “new and unopened” items, a specific size or brand?
Outline drop off or collection dates and times. Are you able to come to them or do you have donation centers setup in your local community or church?
Offer ideas for prayer in support of your trip. Give them a list.
Include a “promise to pray” card and a stamped envelope.

Step 3: Create a community

Don’t be afraid to get social with your mission trip support letter. When you give your recipients an opportunity to continue engaging with your cause long after they read your letter, you’ll be more successful. Here are some ideas for building a community around your mission:

Start an online support page — try Facebook — and dedicate it to your mission trip as a way to raise awareness and rally prayer from your friends and family.
Follow up with your support network by picking up the phone, inviting key individuals for coffee, or scheduling a Skype or Facetime call.
Ask your home church if you can have a few minutes during a service to speak about your exciting opportunity.

Step 4: Get the word out

Congrats! Your letter is written. Now it’s time to send it — give generously. When doing so, it’s important to be open minded, holding back a letter because you assume someone won’t donate can limit your fundraising ability. You just cannot predict who will or won’t support you.

Start by making a list of 50-100 potential supporters. Your list could include:

Church members

Don’t forget to respect the relationship you have with the individuals on your list. When sending your mission trip support letters, avoid using salutations like “dear friends and family.” Instead, use names directly. A personalized letter will encourage a response.

The most important thing to remember, however, while on this journey is to be responsible. No matter the success of your request for support, be gracious. Openly share your appreciation with your supporters and exclaim that any kind of donation is helpful to your cause. Stay engaged with your support community by updating them while you are serving and create an opportunity to share your experience and inspire others when you return. Now, go — be witness to His love!

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Mission trip planning toolkit

How to write a mission trip fundraising letter.

It’s common to feel nervous about writing fundraising letters: What will I write? Who will I send them to? These are good questions to ask, but the most important thing to remember is that your letter isn’t just about money. It is about inviting people to participate in what God is doing in the world and in you through this trip. The steps below will guide you through the process of writing, sending, and following up on your fundraising letters.

Step 1. Create a contact list.

Create a list of potential contacts. Your list can include family members, friends, family friends, school staff, coworkers, teammates, doctors, dentists, neighbors, coaches, and church members. Shoot for a list of between 75 and 100 people.

Step 2. Write your letter.

Write a personal letter requesting donations. This letter should be no longer than one page.

What to include in your mission trip fundraising letter

Introduction: Begin your letter with a personal greeting and briefly share what you have been up to recently. You should personalize this section in each letter based on your relationship with the recipient. Do not start your letter with “dear friend.”

Background: Briefly explain the purpose of your mission trip and the ways you will be serving. Share the dates of your trip, the name of the specific place you will be, and how you hope to see God work during this trip.

Explanation of need: Explain why you need financial and prayer support for your trip. First ask people to be part of your prayer support team. Then share with them the specific amount of money you need to raise and ask them to contribute.

Conclusion: Close your letter by thanking the recipient again for their ongoing support. Sign each letter personally.

Read a sample mission trip fundraising letter

Dear [insert name here] ,

My summer plans are coming together, and I am very excited to be able to share them with you. I believe God is calling me to go beyond the boundaries of [our local community] and to share God’s love with people around the world. This summer, I will have an opportunity to live into that calling. From July 18 to 25, I will be serving with the Council of Protestant Churches of Nicaragua (CEPAD) as part of a 12-person team.

Our mission team will be working with CEPAD to support and encourage communities as they go through a process of community development. We will spend several days of our trip in a village in the countryside of Nicaragua, encouraging the community members as they build sustainable agriculture, grow food in gardens, develop local leaders, and start small businesses. We will get to speak with local pastors and join them in worship and sharing the gospel. We’ll also spend a day working alongside the community as they add a room onto their school, a project that they have already begun but will finish more quickly with our team’s help. I am so excited to go and serve the Lord by caring for these people in a small but crucial way, and I can’t wait to tell you about my experiences when I return!

There are two ways that you can join in this ministry with me as I prepare to serve in Nicaragua.

Pray for us. Please ask God to give my team safe travel, caring and generous hearts, and the right words to minister with. Your prayers are crucial for this trip. As Oswald Chambers wrote, “Prayer does not equip us for greater works; it is the greater work.”
Offer financial support. If you feel called to support the work God is doing in Nicaragua, please prayerfully consider mailing or giving me a donation. I am responsible for raising the $1,500 it costs for me to go on this trip to Nicaragua. Your support will enable me to participate in this exciting opportunity. Checks should be made out to [insert church name] . All contributions are tax-deductible, and you will receive a receipt for tax purposes.

Taking part in a mission trip is an incredible spiritual experience. I am very excited to be a part of the work that God is already doing in Nicaragua, to grow in my faith, and to share those experiences with you when I return.

Thank you so much for considering supporting me through prayer and/or a financial gift. I look forward to joining God’s work around the world through my team’s mission trip to Nicaragua!

[Your name]

Step 3. Prepare and send your letter.

Include with your letter a self-addressed, stamped envelope and a support form for people to fill out and send back to you with a check. This form should have a place to make a prayer commitment and a place to make a financial commitment. If there is a way for people to give online, include instructions for that as well. Ask that checks be made out to your organization, not to individual team members. Otherwise, the donations will not be considered tax-deductible.

Deliver your letters to the people on your list either personally or by mail. Do not put the letters in people’s church mailboxes.

Step 4. Follow up.

After a week or two, contact the people you sent letters to and ask if they have any questions or would like more information.

Step 5. Thank your supporters.

Send a thank-you note as soon as you receive a donation from someone. Indicate in your note that you look forward to sharing pictures and stories with them when you return. Keep track of whom you have received money from. If your team is sending donor receipts, send those now as well.

Step 6. Share your trip experience with your supporters.

After the trip, send a follow-up letter telling your supporters about your experience. Thank them again for helping make the trip possible.

Additional tips for mission trip team leaders

If there are a lot of people on your team who have never written a fundraising letter before, it can be helpful to hold a letter-writing night. Gather the group, explain how to write a fundraising letter, share a template or sample letter, and spend some time writing together. Encourage team members to ask each other questions and share ideas.

Your team can also collaborate on coming up with contact lists. This can help you strategize about how to get the most support. For example, you wouldn’t necessarily want everyone on your team sending letters to the same people, and sharing your lists can ensure that you don’t overwhelm a small number of potential supporters with your letters.

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How to Write a Support Letter for a Mission Trip?

Mission trip support letter template.

Letter of Support Template
Letter of Financial Support Template

A Mission Trip Support Letter is a document that can be used when an individual would like to request help for their mission trip. The purpose of the document is to ask prospective donors to make a contribution to support your mission trip during which you will be helping a particular community that needs it.

Generally, this type of letter is prepared by individuals who plan to go on a mission trip through a particular church that wants to spread their religious message. A Mission Trip Support Letter template can be downloaded below .

You can send this letter to individuals, entities, those who have donated in the past, and potential contributors that might be interested in supporting a good cause like helping communities and sharing religious beliefs .

When you write your support letter for a mission trip, you should know that there are no particular requirements to its content. As long as the receiver of the letter finds the purpose of your trip appealing to them and shares your view, they are more likely to donate to you. therefore, your letter can include the following parts:

Information About the Addressee . You can begin your letter by stating the receiver of your letter and designating their name and their address.
Information About the Sender . Here, you can provide your name and your address. It can be useful if your addressee would like to contact you in regards to the matter stated in your letter.
Introduction . In this part of the Mission Trip Letter of Support, you can greet the recipient of the letter and state the reason for writing. You can do it by introducing yourself and indicating the name of the church through which you plan to do the trip, the place where you are going, and other details.
Mission Trip Description . To make sure the potential contributor will understand the significance of the trip you can describe the activities you plan to do there. Generally, during such kinds of trips, individuals build houses, fix infrastructure, and perform other tasks that will help different communities to develop and prosper. Additionally, you can talk about what this trip means to you and why you are looking forward to helping people. Do not forget to mention that one of the main reasons why you plan to go on that trip is to share the religious message that your church is spreading, therefore, it will help to unite different communities under the same values.
Donation Request Details . After describing your mission to the potential donor you can explain that in order to go on that trip you need to raise a certain amount of money before a particular date. To make it more convenient for the prospective contributor, you can list the ways how the donation can be made: by check, by cash, or online, and relevant details.
Conclusion . At the end of your letter, you can thank the potential donor for any support in advance and provide them with information on how they can follow your mission.

Haven't found the template you're looking for? Take a look at the related templates and samples below:

Mission Trip Fundraising Letter Template ;
Sample Letter Asking for Donations for Church ;
Sample Thank You Letter for Donation to Church .

Download Mission Trip Support Letter Template

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How to Write an Awesome Support Letter

Writing a support letter can seem like the highest hurdle to overcome in the support-raising journey — until you have the right tools in hand. Here are some great tips and tricks to writing a fantastic letter with all the key components that will make “the ask” for support a success.

And once you’ve written your awesome support letter, be sure to download this Google template to keep track of your support team’s contact information and your financial progress.

Less is more.

Fit all the necessary information on one page, front and back. Period. Being clear and concise is key. Attention will wane if the letter is too long. You should leave your supporters wanting more information so that when you connect with them personally, you still have interesting details to share.

Make it visually appealing.

A large block of continuous text will surely land your letter in the “later” pile. Use these techniques to make your support letter visually compelling:

Keep paragraphs short to increase white space on the page.
Use headings and subheadings to guide your reader through the content.
Bold key sentences to outline the main points for skim readers.
Use bullet points to detail important facts, dates or figures.
Include a photo of you or the place you will be serving.
Use color, but sparingly.

If you don’t want to design your letter from scratch, try using a free template through Microsoft Word, Google Docs or Apple Pages. Ultimately, the point is not to distract your reader but to instill confidence in your supporter by showing that you care enough to create a clean, attractive and professional letter. And don’t forget to ask a friend to proofread your letter before your press print!

Personalize your letter.

Personal touches let your supporters know they are not just a name on list. In your letter, let your supporters know they are important to your ministry and your relationship matters. Consider including a handwritten greeting and signature. End your letter by expressing your gratitude for whatever support they give and if applicable, thank them for previous support.

Offer your personal contact information to make support raising a two-way street. Ultimately, people who feel connected to you and your future ministry are much more likely to support you. Ask them how you can be praying for them, too.

Explain the “why.”

In most cases, your supporters are investing in you , not just the work that is being done. Don’t just talk about what you’re going to do overseas, but why you’re going to serve, too. Helping your supporters understand your missions calling is critical. They want to know they are supporting kingdom work and partnering with someone who has a vision and a call to serve. No matter how impactful a project or ministry area may be, if your supporters don’t feel they can trust your motives behind going, they typically will not support you.

As you’re explaining your heart for the people you’re going to serve, remember to be respectful and humble. Do not portray your destination as destitute and lacking in physical or spiritual blessings in order to elevate the significance of your mission trip. Use phrasing that honors what God is already doing there, such as “partner with,” “work alongside,” and “learn from.” This kind of language inspires people to accept the invitation to become part of your vision, instead of guilting them into giving handouts.

Lay out the details.

1. Your spiritual need: Raising support is about more than just asking for money. Prioritize asking for prayer before asking for a financial contribution. Be specific, too. List four or five prayer requests for you and your ministry area. Include a prayer card as a tangible reminder for your supporters.

2. Your financial need: Be explicit about how much money you need. People are more likely to give to a precise goal than to a vague number range. When connecting personally, you may even want to break down costs into categories to show you have a responsible plan to spend the money that is donated.

3. Your financial deadline: Give a definite date for when you need the money. Many people read a letter, think about supporting, file the letter away and then simply forget. Emphasizing a deadline creates urgency for a response.

Make giving convenient.

List clear and easy steps on how to donate. Do you want people to donate online? Do you want supporters to send a check? Include the correct giving link, mailing address and any other instructions , like who the check should be made out to or what to put on the memo line.

If you want supporters to mail a check, include an envelope with a return address and stamp. People are more likely to respond if they don’t have to find their own envelope and stamp. You want to make responding to you as convenient for potential supporters as possible.

Go beyond the support letter.

Don’t rely solely on your letter as the answer to your fundraising needs. Follow up with your support network! Pick up the phone for a conversation, ask if you can visit and discuss the details of your trip in person or schedule a Zoom or FaceTime call. Ask your home church if you can have a few minutes during a service to speak about your exciting opportunity. Whenever you are given the chance, don’t be afraid to ask for support.

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How to Write and Send a Great Mission Trip Support Letter

Mission Trips

Mission trip support letters are easy to write if you know what to include. The following are some quick tips on what to put in, what to avoid and how to share your mission trip support letter.

But first, let’s make sure you know why you’re writing a mission trip support letter. When you write a support letter, you’re doing way more than just asking for money and prayer – you’re inviting someone to participate in your trip. While they won’t be hopping in the van with you, they will be filling the vital role of providing support in your mission trip experience. Keep this in mind as you write and send your support letters.

10 MISSION TRIP SUPPORT LETTER WRITING TIPS

1. Keep it short. One page is plenty. Two pages should be your maximum. Quality trumps quantity.

2. Make it look good. First impressions matter. If designing documents isn’t your cup of tea, find a friend who can help. Including a picture of you or your team is an easy win.

3. Proofread it. Errers are fairly noticeabl… and often avoidable. Have someone help you by reading your letter for any errors before you hit PRINT.

4. Don’t forget the details. Where is the trip? What are the dates? What will you be doing? Is there a send-off service beforehand? How much money are you trying to raise? If they want to donate money, where do they send it and who are checks made out to? A great way to ask for money is to suggest a couple options for dollar amounts (e.g. “I recommend a gift of $50, $100 or $150, but of course, any amount is more than welcome.”)

You should also include whether or not donations are tax deductible. Ask your church if gifts qualify. Also, many qualifying organizations recommend that checks have nothing written on the Memo line as it can jeopardize the gift’s tax deductible status. If the gift qualifies as tax deductible you might write something like this: “Gifts are tax deductible. You can make checks out to ABC Church, but please do not write anything on the Memo line as this could jeopardize your gift’s tax deductible status.”

5. Be interesting. Share about what you are doing, the place you are going and the people you will be with, but don’t drag out your letter with tons of minute details. (YouthWorks provides a Community Info Sheet for each of our communities; you might include some of those details about the community you’re headed to in your support letter.)

6. Make it personal. People want to support you ! Don’t send a generic letter from the team when you can send a personal letter from you. While you might share some details about your team, also include what your hopes, fears and needs are.

7. Don’t just write a “fundraising letter.” Support is so much more than people’s money. At the same time, there is nothing to be ashamed about when offering people the opportunity to be generous. If asking for money is part of the support you need, make it secondary to asking for prayer. Even if people can’t contribute financially, they can certainly still support you.

8. Ask for prayer. And be specific when you do. Give them 4 or 5 things they can pray for, for example: the community and ministries you are visiting, your team, your travels, etc. (If you wrote a team covenant, there is probably some great things to pray for in there!)

9. Be humble and respectful. Don’t make the place you’re headed seem destitute in an effort to make your trip sound more significant. Remember that Jesus is the hero, not your team. Use language that honors what God is already up to in the place you are headed. Use phrases like, “serve alongside,” “partner with” and “learn from.”

10. Say thank you. A great way to end your letter is with gratefulness for the people you are asking to partner with you in this mission trip. Thank them in advance for whatever way they choose to support you.

INSTRUCTIONS FOR SENDING YOUR SUPPORT LETTER

Think about when to send. A good timeframe for many mission trip teams is about 3 or 4 months before your trip. Consider that you don’t want to send it so early people forget about the trip by the time you go, but you also want prayer for your team’s preparation process, not just the actual trip. Also, consider when you need financial support to arrive and plan accordingly.

Intentionally pick your people. Don’t forward your mission trip support letter to all your Facebook friends. Instead, take 10 or 20 minutes to think through whom you should send your support letter to. A few groups of people to consider include family, friends (even if they don’t have money to give you), people you know from church, people you know from school, people you want to invite to know you better, etc.

Don’t overload someone. When requesting financial support coordinate with your team to make sure the same family in your church doesn’t receive 20 letters from 20 different mission trippers.

Use snail mail. It’s easy to forget the attachment to a Facebook message, but there’s something meaningful about getting a support letter in the mail. When you put it in an envelope you could even include a separate picture asking for prayer during your trip. Who knows – you might wind up on someone’s fridge. 🙂

Consider print quality. If you’re printing your letter or picture, make sure you use a printer that doesn’t make your letter look like it’s from the 1980s. Maybe your church or a friend can help, and if not them, invest a little money at a local print shop. It’s worth the extra trouble.

Sending support letters is an important part of your mission trip process. They begin a story that you get to continue telling after the trip! Include others in your story by writing a really great mission trip support letter.

To view a sample support letter click here .

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Sample mission trip fundraising letters

"I would like to see you on my way to Spain, and be helped by you to go there." -- Romans 15:24, Good News Translation

Are you having to raise money to go on a short-term mission trip?

How to write support letters: Use one of these letters as a guideline or template to create your own mission trip fundraising letter. These are good examples of how to make your need for financial support known. Most of these samples promote the ministry rather than making raising money into the main issue.

Example support letter: Asian prayer journey

Dear friends and family,

Can you envision a land where cows are holy, animal sacrifices are a weekly occurrence and human cremations occur daily? I want to share with you a challenging ministry opportunity God has presented to me. From March 28 to April 10, I will be going to Bangkok and Nepal with a team from First Christian Church.

Our two-week trip will focus on Hindu and Buddhist cultures in this area of the world that is often referred to as 'the heart of darkness.' The purpose of our trip is fourfold:

I'm excited about the opportunity and experience that lie ahead. I hope you see the value in what we will accomplish. As you can imagine, a trip like this requires financial support from a number of people. I need to raise $3,000 by March 20th. I would be very grateful if you could support me in a financial way. Most importantly, I need your prayer support. Prayer is the fuel that will allow us to be successful as we follow God's leading in ministry in these countries. Without prayer, nothing will happen.

If you would like to be part of this mission through your financial support, send a check to: [ insert church address here ]

Envelopes are enclosed for your convenience. Please make your check payable to [ insert name of church here ] and write "Nepal" and my name on the memo line. All contributions are tax-deductible.

While money is important, it comes in a distant second to my need for your prayer support. Since prayer support is so important to the success of this mission, I would like to know if I can count on you in that area. Enclosed is a bookmark that you can put in your Bible, on your bathroom mirror, on the "fridge", or anywhere else you will see it at least once a day. Please pray daily for the areas listed.

Because they haven't heard, (Signed)

Example support letter: Nursing student's trip to Guatemala

Dear Family and Friends,

Greetings! I pray that this letter finds you and your family well. I am now in my fourth and final year of nursing school. The Lord has been so faithful! He is doing wonderful things, and I know that He will continue to be faithful to finish the good work He has started in me, especially this last year of school. As I finish my training, God has given me to the opportunity to go to Guatemala not only to further my education but also to join Him in His work there.

On January 4, I will be departing on a medical mission trip to the central highlands of Guatemala for 10 days. Not all that long ago, Guatemala was involved in a civil war. Thousands of children were orphaned as a result. This mission trip aims to provide medical treatment to these orphaned children, most of whom have never seen a doctor. We anticipate treating 450 to 500 children. The treatment will include a complete physical, treatment for intestinal parasites and head lice (all of the children seen will be treated for these two conditions), vitamin K shots, immunization, and treatment of any other condition within the capability of the medical team. A physician and a dentist will be a part of the mission team. They are both missionaries in Guatemala. The remainder of the team will be nurses and nursing students.

The trip is being funded entirely through donations and by those going on the mission trip. Everything that will be used on the trip must be taken with us. This includes all of the medical supplies, medicines, syringes, bandages, etc. Donations of medical supplies, books, shoes, etc. are being sought. Fundraisers are being held by those going on the trip. Every penny collected will be used to directly benefit the children of Guatemala. Any unused medical supplies will be left with the missionaries.

I am excited about the opportunity to serve and minister, and I ask you to join me in ministry. I am seeking your support and prayers for this mission trip. f you are able to assist with this trip, please forward any donation to me with the check or money order payable to "MNU Guatemala Mission Trip." Upon our return from Guatemala, an accounting of all funds will be available for anyone to see.

I thank you in advance for your prayers and your financial support. May God bless you richly!

His, therefore Yours,

Example support letter: Week-long summer trip to Mexico

Dear [ name ]

This summer, June 2-9, I have an opportunity to join churches around the Dallas/Ft. Worth metroplex and across the U.S. on a mission trip to Juarez, Mexico. On our trip, we will be holding vacation Bible schools for children and working on church construction sites around Juarez. What an opportunity we are getting to minister to others!

I am excited about what God will do in my life and other people's lives through this ministry this summer. However, I need your help. We will be flying to El Paso and then busing over the border to Juarez. I will need to raise around $500 before June 2. Anything you can do to help will be greatly appreciated.

Please be a part of this awesome opportunity, especially in terms of praying for us. I know that you too will be blessed if you partner with me. Thank you and God bless

Example support letter: Southeast Asia mission trip

Good News! God has relieved me of an uncomfortable and sometimes difficult task . . . asking for money. But God has challenged me with a ministry opportunity in Bangkok, Thailand, and Kathmandu, Nepal.

I guess you could call me a "missionary", though not in the traditional sense of giving up the comfortable life here to disappear in a remote jungle for 10 or 20 years. Mine will be a short-term journey with a team from First Christian Church from March 28 through April 10.

Our two-week trip will focus on Hindu and Buddhist cultures in an area often referred to as "the heart of darkness", where idol worship is a daily routine, and animal sacrifices are part of the ritual.

The purpose of our trip is fourfold:

First, we will be allowing God to work in our lives through the exposure and changed perspective that comes from this type of a mission trip.
Second, this is a "Prayer Journey" that takes us to foreign lands to pray "on-site with insight." We will pray that God will open the eyes and hearts of Hindu and Buddhist people to the message of Jesus.
Fourth, we will encourage local Christians in Bangkok and Kathmandu. Our presence will bolster their spirits and support their work to spread God's Word. We will visit many small villages in Nepal where we will develop relationships with the Christians there.

We're excited about the opportunity and experience that lies ahead, and we hope you see Kingdom value in the ministry planned for us. As you can imagine, funding for a trip like this requires financial support from a number of people. I need to raise $3,000 by March 20th.

Now, why did we say that God has relieved me of this fund-raising effort? Simply because I know I can leave that task in His hands. It's my job to go and to let you know I'm going so if you would like to support this mission financially, you can do so.

When it comes to missions, people can be active in three categories:

"Mobilizers" - These are the people who build the fire in their local church, keeping others informed of the needs and opportunities, and helping them get involved.
"Goers" - These are the ones who feel called to spend time in another culture, live a different kind of life, and minister face to face with the unsaved.
" Senders" - It's hard to say that one of these three groups is more important than any other, but without the "senders" not much will happen. They provide the funds--and more importantly--the prayer support. Prayer is the fuel that will allow us to be successful as we follow God's leading in ministry in these foreign countries. Without prayer, vrey little will happen.

As I said up-front, God has relieved me of the fund-raising responsibility. My job is just to let you know about this opportunity. Maybe you haven't thought of yourself as part of a "missions team" but if you want to become one of the all-important "senders", you can mail a check to: [insert church address here]

Envelopes are enclosed for your convenience. If you make your check payable to [name of church], it will be tax-deductible. Just be sure to write "Nepal" and my name on the memo line.

If you can't be a financial "sender," that's oky. Please consider being a "sender" in prayer. In fact, because prayer support is critically important to this mission, I would like to know if I can count on you in that area. Enclosed is a bookmark that you can put in your Bible, on your bathroom mirror or "fridge", or anywhere else you will see it at least once a day. Please pray daily for the areas listed.

Because they haven't heard,

[the bottom third of the letter was a response form to be returned]

Example support letter: Evangelism and medical work in Kenya

Dear ______,

Southway Church's upcoming trip to Kenya affords the best opportunity we have yet seen to have large numbers of people come to the Lord. The scenes of our previous trips, Spain and Mexico, were very hard fields; Kenya is much more open. I will be leading a group of 15 people (including myself) from Southway Church to Kenya this summer.

We will be going there to help our missionaries, Doctors Nate and Kim Smith, reach out from the Kijabe Medical Center. Some members of the team will help the outreach by training the staff at Kijabe in the areas of their medical specialties. For the rest of us (non-medical people) the Head Chaplain has thrown open the ministries of the Kijabe Medical Center.

We will share the gospel and God's comfort with patients at their bedside. We will sing and preach at noon evangelistic services at the hospital. Through the Mobile Health Clinics, we will take the word of God and infant inoculations to little towns where the children have never seen a white man.

We then will minister to the refugees from tribal conflicts in the settlements of the Elementaita area (specifically Oljorai) with medical work and a crusade for which we will provide the preaching and the music.

We also hope to meet up with AIM missionaries working with the Maasai tribe and encourage them in their work.

We believe that God will work in us and through us on this trip, and afterwards in the life of Southway Church. We'd be very grateful if you could support us in prayer and/or financially. The total cost of the trip is a little over $2000 per person. Though the trip doesn't leave until June 22, we have to buy tickets and make other preparations now, so we need your prayer and financial support as the Lord leads you. Please make any checks out to [ insert name of church ].

Please pray that:

The missions involvement of the group will grow beyond their participation in the trip.
All of the trip's financial needs (about $2000/person) will be met in a timely fashion.
God would keep us safe.
All of our passports and other documents could be processed in time.
the group would work well together.
We will be an encourageent ti our missionaries Nate and Kim Smith and others with whom we have contact.
We would encourage the Kenyan church.
God would prepare the hearts of those who will hear us in the crusade at Oljorai, and during the evangelistic meetings and contacts in Kijabe.

Thanks for your prayers and support!

Example support letter: Mission trip to Italy

Notice how Sarah has personalized her fundraising letter. Take a look at how she lays out her dreams and hopes for this mission trip in a vision-casting way.

Dear family and friends,

I hope the new year is treating you well.

I have just begun the second semester of my Junior year of nursing school at Southern Nazarene University. This year has been very exciting with my involvement as Resident Advisor in one of the girls' dorms. Although I am busy, I am learning many new things from the girls on my floor, my patients at the hospital, and the professors on campus. Last semester was wonderful, but I am looking forward to the adventures of this new year.

In fact, I have come across an opportunity to go on a mission trip this May. Commission Unto Italy is a two-week Work and Witness trip to Catania, Italy. The opportunity I have to go on this trip carries great meaning for me. My father worked on this very site the summer before his unexpected death. My dream has been to return to the church where my father ministered. On this trip, our team will be working on the church property, doing outreach to local children, participating in church services, and helping plant a church in the city of Palermo.

To make this trip possible, I am responsible for raising $1,800. This figure includes transportation, housing, food, insurance, and project materials. Our goal is to raise the money from individual sponsors.

If you would be willing to help sponsor me financially, I have included a self-addressed stamped envelope for your convenience. Any donations will be greatly appreciated. If you wish to donate by check, make it payable to "Church of the Nazarene," and I will run it through my local church so that you can claim it on your tax return.

As important as the financial aspect is, I will value your prayers even more -- not only for me personally but for our team's ministry in Catania.

This is an opportunity of a lifetime, and I feel very fortunate to be able to participate. Thank you for helping make it possible.

Example support letter: Mission trip to Africa

Second letter sent to those on the support mailing list as a pre-trip report

Wednesday, May 1

Praise the Lord! He has done great things! These past several months have been a growing experience for me. The Lord has shown Himself to me in mighty ways.

When I decided to send letters out to family and friends requesting prayer and financial support for a summer on a mission field, I wondered how God would choose to touch the hearts of each of you that I placed on my support list. Would you feel led to give financially or to pray, or to participate in both? I knew that time would tell.

Just one week after sending my letters out, I received three checks in the mail. Over the next several weeks, I received many more responses containing both financial and prayer commitments. Each day I couldn't wait to run to the university commons to check my mailbox. The excitement of seeing a response thrilled me, and it still does. In just a short period of time, I had received $1,350.

I began to see God's faithfulness working. I had prayer commitments for safety, health, adjustment, spiritual growth, and much more. What an encouragement to know that people all over the world were praying for me! Just this last week I received $1,475! That means I now have only $672 left to raise before May 15. Praise the Lord!

Nursing school has been demanding this semester. However, I've taken time to meet with a small group of three other girls each week for spiritual fellowship and to pray for this summer. I have seen God's faithfulness working through each of their lives.

To prepare for overseas travel, I have had to deal with lots of details. I got my passport renewed and even got an International Driver's License. Next week I'm going to the State Health Department to get my Yellow Fever vaccine.

As our departure date nears, I am becoming more and more excited! I'm excited to meet my teammates, taste new food, learn some words in a new language -- French -- and hopefully see wild animals in Africa. And, of course, I'm excited to be able to minister to and to be ministered to by the people of Cote d'Ivoire.

Please pray for my team and for me. I have enclosed a picture card for you to post as a reminder to pray. I will be sending out an update either during July or when I return. So, keep your eye out for something special. Thanks again for your prayer and financial support! See you in August!

Afterword: It's Not Just About the Money

Embarking on a short-term mission trip abroad is a thrilling endeavor, and what better way to rally the support needed than through heartfelt letters to friends and family? Each letter becomes a conduit for sharing the vision and purpose behind the journey, igniting a spark of enthusiasm in the hearts of loved ones. These letters aren't just about soliciting financial support; they're about inviting others to join in the mission, to be a part of something greater than themselves. Through these missives, bonds will be strengthened, and a sense of community will transcend borders, uniting the goer and the sender (supporter) in spreading hope and love to distant corners of the world.

You may also find these helpful

Devotional reflections on volunteering time and talents
Elephant and mouse parable
Getting financial support
Ideas for Fundraisers
Sample prayer cards
PowerPoint: Fundraising
Mission trip health tips
Reentry: Coming home
Safe travel tips
Ten commandments for mission trips
Trainingexercise
Mission trip travel checklist
Mission trip phases
Ten ways to ruin your mission trip
Commissioning litany for mission team

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How To Write A Mission Trip Support Letter

Creating Your Mission Trip Support Letter

It is so important that your first impression to those to whom you are writing is a good one. You want to spend time writing your mission trip support letter. Makes sure to include the following: First paragraph – You want to succinctly introduce the mission in which God has called you. Include how you came to this decision of accepting the call Most importantly! ASK what you want your reader to do. (Stand with you in your mission by supporting you financially and prayerfully) Body of the letter – Give a personal story of how you came to realization that you are called to go on this mission trip. Include information about the country and the people you will be ministering This is a great place to give statistics If you’re returning, tell about your previous experience Give information about the group you will be going with. Give details of who they are, how long they have been in ministry, and what you will be doing. Ask for prayer and for financial support. It’s always good to state your goal of how much you have to raise. Folks like to see your final goal. Conclusion – Thank them ahead of time for their support. *Our ministry includes a disclaimer that if you should not be able to go on the trip, funds will go to the general expenditures for the trip. Sign your name * A sample letter is included.

Mailing Your Missionary Support Letter

You will want to compile a list of at least 100 people. Here are a few tips for putting together your missionary support letter for mailing.

A number 10 envelope for the outside envelope
Hand address the envelope
Put your name and address in the upper left corner
Get a number 9 envelope or smaller for the inside envelope (this is how they will send back the money)
This will need to be addressed to your church
Address your letter personally. Do not use “Dear Friend.”
Instead use their personal name.
Be sure to pray for each potential supporter as you write out their address

Sample Mission Trip Support Letter

About Debbi Witt

Debbi Witt is the Associate Director of Teen Quest. She and her husband Mark stepped out in faith to begin Teen Quest in 1976. Since then, the ministry has grown from a small Bible club program into a regional camping, missions, and ministry team ministry serving the Northeast United States. Debbi and her husband, Mark (Executive Director of Teen Quest) live in Somerset, Pennsylvania. Together they have two grown children and six grandchildren.

April Letter

March Letter

February Letter

January Letter

Dear Debbi, Mark and I are going on a mission trip in October. I googled “how to write a support letter” and your site came up. I’m so proud! We are going to Uganda with a few people from our church. We sponsor two kids through African Renewal Ministry so they can go to school. After doing that and praying for them, God put it on our hearts to actually GO. I’m shocked at myself. It is a God thing for sure because I certainly never pictured myself doing something like this! I just thought I’d let you know that God is STILL using you in my life….and I’m an old lady now! 😉 Love, Joan

Awesome Joan! If you’re an old lady, what does that make me? LOL I am so glad you and Mark have this opportunity to go to Uganda. It’s going to impact your life so much. I want to hear all about it from your support raising to the actual trip. You go girl!! Love Deb

Stephen Kwasike

Dear Debbi & Mark, I thank you very much for your holy calling. I have come across on your website & found how you (suport churches & pastors). I have the call of pastoring, evangelist the word of God. We have got poor, orphans, widows & needy people. We have a center where we meet and pray together the needs for others. I have not pictured my self to do this but GOD has put a burden in me to do this work. Please I request you that I know GOD is still using you in my life. I will be very happy if you are going to consider me in your daily prayers. I’m the founder of world christian evangelical ministry. Thanks.

That is absolutely awesome, Stephen. We will pray for you. Keep doing what God has told you to do. Be faithful to that calling and God will bless.

Hi there! This post could not be written much better!

Looking through this post reminds me of my previous roommate! He constantly kept preaching about this. I am going to forward this information to him. Pretty sure he will have a good read. I appreciate you for sharing!

Thanks Roscoe.

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I need to raise funds?

Raising support for summer missions.

Dear Summer Missions Student,

You are embarking on an incredible adventure! You have accepted the challenge of helping reach the world for Christ by deciding to join other students on a Cru Summer Mission trip. This could very well be one of the most exciting summers of your life!

My name is Mark Gauthier and I serve as the National Director for the U.S. Campus Ministry of Cru. Church history is filled with accounts of students taking the Gospel to domestic and foreign fields. You are now taking up the baton to run with passion in making a difference in our world by being Christ’s ambassador. The Lord will bless you through your summer project experience and you will be a blessing to others.

I know it was that way for me when I participated on my first mission outreach at the Newport Beach Summer Project. This project was my first opportunity to trust God to provide the necessary funding for my participation. Seeing God provide then became the foundation for trusting him for many years as it relates to the financial provision for the ministry to which I’ve been called.

As “Christ’s ambassador” (2 Corinthians 5:20) you are in a unique position to invite others to partner financially in His cause. As you offer individuals the chance to underwrite your Summer Project expenses, you will be giving them the unparalleled opportunity of investing in eternity (Matthew 6:19-21).

King David gave Israel such an opportunity when he challenged the people to underwrite the cost of building a temple for the Lord.

Because David knew that all the world’s wealth ultimately belonged to God, he boldly challenged others to channel their resources toward building a physical testimony to the Lord, a temple. As you raise funds for your Summer Mission trip, you will be allowing God to channel the resources of His people toward building a human testimony, a witness for Christ.

The following strategy for raising support can be summarized in four words:

As you place your trust in God and carefully implement each of these four steps, you will see success! I can't even describe how excited I am for you, knowing that your summer will be life-changing. May the Lord bless and keep you as you trust him for things way outside your comfort zone.

Warmly in Christ,

Mark Gauthier National Director U.S. Campus Ministry, Cru

STEP ONE: NAMESTORM

First, stop and take a moment to pray.

Then, start by developing an initial list of potential ministry partners. In namestorming there is just one rule – anything goes. No name should be disqualified. Don’t decide for an individual whether or not he or she is interested. If you limit yourself to those you feel will or can give, you may prematurely disqualify those whom God wants to become ministry partners. Later you will need to prioritize whom to contact first, but for now, don’t disqualify anyone.

You may be thinking you could never generate more than a handful of names, but research has shown the average individual has a personal network of at least 400 friends and acquaintances. So, you should be able to develop a list of at least 100 potential ministry partners.

For instance, you’ve probably had at least a dozen teachers alone. At the church you regularly attend you probably know Sunday school teachers, elders, deacons, and other friends who attend church. If you’ve ever had a toothache or a cavity, you know a dentist. As you think about your hometown’s business district, no doubt the cleaners, the bakery, the hardware store, and numerous other sources of contacts come to mind.

As you namestorm, associate various professions, businesses, your church, and places, with any friends and acquaintances they bring to mind. To aid you, we have provided categories to prompt your thinking. This will take time – perhaps two hours or more so get the brain juices flowing. Push yourself...see if you can come up with 200 names!

THOUGHT PROVOKERS

Former employers
Former customers
Friends of parents
Parents of friends
Former salesman
Parents’ employers
Parents’ associates
High School teachers
College professors
Sorority sisters
Fraternity brothers
High school friends
Community Leaders
Christian business groups
Church friends
Wedding lists
Church missions board
Sunday school class
Church directory
Christmas card list
Bible bookstore
Retired people
Foundations
Former neighbors

Having written out your list you want to gather the addresses of the people you’ve named. creating a master name and address list.

STEP TWO: WRITE A SUPPORT LETTER

From your list of names, write first to those you feel most likely to give.

The ideal is a handwriten personal letter that presents your needs. While it would be best to send a handwritten note to each contact, it’s not always feasible if you come up with a list of 100 names. Since most people have access to a computer, you can write the same letter to each person and personalize the salutation. Sending people photocopied letters would not be the best, try to make the letters personal.

Here is a basic format you can use to compose your letter . . .

[Date] Dear Mr. and Mrs. Jones, I want to bring you up to date on what is happening in my life. I am in my sophomore year at Purdue University. College has been a wonderful experience for me. I have learned much, made great friends and have grown in my Christian faith. Besides the pressure here to make good grades, there is also the challenge of deciding what great activities to be involved in on campus. Many of these activities provide a ready escape from the realities of a needy world, while others provide opportunities to make a difference in the world. Through my desire for the latter, I have been involved with a Christian ministry called Cru. Cru (www.cru.org) is a ministry that has been caring for college students since 1951. The group is very active here at Purdue and on another 3,500 campuses in the U.S. and overseas. The Lord has used this ministry to help me grow in my faith and to give me a burden to reach people for Christ. This summer, I have an unbelievable opportunity to take part in a summer mission trip sponsored by Cru. I will be going with approximately 60 other students to Lake Tahoe. A summer spent on a project like this can be invaluable. Few other environments can top this in developing spiritual leadership and ministry skills to equip me and others for campus outreach and ministry after college. There will be great opportunities to share my faith as vacationers and college students flood the area this summer. Our group will be involved with outreaches on the beach, on area campuses and in the community. At the same time I will be in a small group Bible study and discipleship ministry. My heart’s desire it to increase my understanding of God’s Word, deepen my relationship with Him, and be more burdened for reaching people with the Gospel. Truth be told, I am both very excited and nervous at the same time. I know my faith will be stretched as I do things I have never done before! In order to make all this possible, I need to develop a team of ministry partners... a group of people like you who would give to make my trip possible. As you might imagine raising the necessary funds will be one of my greatest steps of faith in preparation for the summer. I need a total of $4,000 by May 31 which covers room and board for the summer as well as transportation. Would you prayerfully consider joining my team by giving a gift of $100, $200, $300 or more? Of course whatever amount the Lord leads you to do is the right amount. All gifts are tax-deductible and checks should be made out to Cru. In order to know how close I am to reaching my goal, I will call you next week to see what you have decided and to answer any questions you might have. More than anything I need your prayers as I seek to follow the Lord by participating in this summer mission trip. Thank you for considering joining my team to help reach people for Christ at Lake Tahoe this summer. Thank-you,

In writing your letter be sure to:

Give your letter a specific date.
Your greeting should be personalized. If you use a form printed letter, hand-write the name instead of using “Dear friend.”
Acknowledge your relationship with the reader. What can you say that will help the person identify with you? Refer to your last visit or letter, business concerns, sports interests, hobbies, etc., to help him say, “I know who you are.”
Bring your reader up to date on what you’re doing.
Educate your reader. Share how you became involved in Cru, and how the Lord has given you a desire to reach people for Christ. Explain how you hope the Lord will use the Summer Mission in your future ministry.
Explain your need. The purpose of your letter is to give your reader an opportunity to help. Make sure you explain exactly what you need.
Involve your reader by asking him/her for specific action, based on the needs you have shared. This can include challenging them to help cover part or all of the cost of the conference. State the deadline by which you need the money.
Acknowledge your relationship again with an emphasis on thanks, appreciation, gratitude, partnership and commitment. This ties your opening acknowledgment to your request.
Close the letter and sign it.
Enclose a self-addressed, stamped return envelope.
Be sure to ask each person for specific amounts (see sample letter); make sure to ask donors to make checks payable to “Cru” and remember to include a return envelope.

STEP THREE: CALL

The degree of your success in the letter-writing strategy depdends on your follow-up phone call. The follow-up phone call is critical for three reasons:

Most people suffer from information overload. Consequently, mail is easy to ignore or forget.
Your time frame. You have a lot of money to raise in a short period of time. A follow-up phone call will help you get decisions as quickly as possible. The best suggestion is to call one week after you’ve dropped the letter in the mail.
Courtesy to your ministry partners. Many people will want to help you but won’t unless you call to answer any questions and to get their decision. Your phone call takes the burden of response off them and puts it on you.

Be sure to establish a specific time in the letter to get their decision.

If when you call your potential ministry partner has not made a decision, set another time to call within a day or two.

Introduce yourself. “Hello, Mr. ________. This is _________ calling. How are you?” Let him respond. Take a few moments to establish rapport, but be brief.
Refer to your letter and explain your summer plans. “As I mentioned in my letter, I am planning to go on a Summer Mission sponsored by Cru.”
Share what you hope to see God do as a result of your time at the conference.
Be very specific to ask for a definite response. “In my letter I asked if you would be in a position to support me financially. Have you had a chance to think about that?” (wait)
Ask to have the check mailed in the self-addressed stamped envelope you enclosed with your letter.
Remind them to make their check payable to “Cru.”

STEP FOUR: THANK

Send a thank-you note the same day the ministry partner gives you her decision. Be sure to keep a record of this so you’ll know to whom you’ve sent one and so you won’t send two to the same person – that would be bad.

This thank-you letter is an important part of developing a relationship with your ministry partner. This should be a personal, handwritten note or letter. Do not print or copy a form letter or send an email. Always include something personal in your note to show specifically how you and Christ’s cause have benefited from their generosity. You owe them a good thank-you note.

The following is a sample “thank-you” note . . .

[Date] Dear Dr. and Mrs. Smith, Thank you for your gift of $100 to support my ministry this summer. Your prayers and finances are greatly appreciated. Your investment will have far-reaching results as I help reach people for Christ! Please join me in praying that God would continually deepen my commitment to the cause of Christ. Your prayers are very important. Thanks again for your help. In Christ,

How to Write a Support Letter For A Mission Trip

M any young people and adults go on mission trips each year. The months leading up to summer find many looking for ways to raise money for a life-changing trip to minister for a few days to a few months. Raising the money is a challenge in and of itself. Using a support letter to help you get the money you need for your trip is one of the most common ways of fund raising.

You will probably be given a sample letter to use when creating your support letter. Use the sample letter along with these tips to appeal for prayer and financial support on your trip. Bathe each step in prayer . Ask God to guide you in contacting the right people. Pray that they will be sensitive to God’s leading in the matter. In the end, realize that God has all the money you need. He may choose to supply it through a completely different path than what you expected. Just because God put on your heart to contact a certain person and they did not donate, does not mean that they are not listening to God. They may end up being your biggest prayer warrior for your time away.

Compile a List

Make a list of people to whom you would like to send your appeal letter. Don’t just think of the richest people you know. Ask God to bring people to mind who might be able to help you. It is easy to think of family members for this project. But don’t limit yourself to just them. Try to add people to your list who are interested in your spiritual growth and who would honestly pray for you and your trip.

Your parents’ friends are potential candidates too. Don’t forget about your peers. While your high-school buddies may not have any more money than you do, they may be willing to sacrifice $20 towards your mission trip. Send letters to your friends’ parents as well.

Hand-Written Letters

Personalize your letters.

Even if you don’t write each letter by hand, they should be personalized. If you write the letters using a computer you should personalize each one. You can write in a special note by hand, or modify a paragraph or two to let the person know that this letter was written especially for them. A letter addressed to “Dear Sir/Madam” will not go over too well with your grandmother (nor with anyone else for that matter).

After you introduce the trip and how excited you are about going, tell the recipient exactly why you are writing. Tell them how much money you need and that you are dependent on gifts from others to help you on your trip.

If the donation is tax-deductible let your recipients know. It will depend on how the money is being handled as to whether it will be. You need to know this information and include it in your letter. For your grandfather it may not matter, but your mom’s business partner will want to know.

Include all the information the person needs to know about the trip and their donation. What are the dates for the trip? When does the money need to arrive? Where can they donate? Do they need to mail a check, or will you be available to pick it up? Include any addresses and phone numbers the recipient will need to know to help facilitate their donation. If donations can be made online, that information should be included as well.

Creative Follow-up

While the person you sent the letter to should be given the option to contact you at any time, be proactive and tell them when you will contact them again to see if they can help. This is not meant to be pushy, but it gives the person time to think about the trip and the assurance that will be reminded later. Let them know that in the mean time you will be praying about their participation.

Businessmen like it when a young person conducts themselves in a business-like manner. If the recipient of the letter seems like the type to want to make a business transaction, let them know you will call their office at a later date and set up an appointment to discuss your trip and give more information if necessary.

Don’t forget to follow up on each of your letters.

Internet Contacts

While I have talked about “letters” you don’t have to limit yourself to paper and ink. You can send letters through email or Facebook if you feel this is more appropriate for your recipient. Tailor the letters you send to the needs and style of the person you are contacting. This tells them that you did not just crank out 100 copies of a form letter and send it to everyone you know. Rather, you took the time to communicate with them in their own special way. This means that sometimes your “letter” won’t be a letter at all. A phone call or lunch date may be the most appropriate way to appeal for help.

Send thank-you notes even if the person on your list did not send any money for your trip. Because you asked them to pray even if they could not help financially, you should assume that they did. By praying they are as much a part of your support team as you biggest financial donor.

These tips should help you as you write support letters to help you raise the money you need for your upcoming mission trip.

Other Resources About Missions:

22 Awesome Quotes for Mission Trips

How To Become a Missionary

Tagged as: How To , Letter , Missions Trip , Missons

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David Peach has been in full time missions work with the Deaf since 1994. He has started several deaf ministries in various countries and established a deaf church in Mexico. David now works as Director of Deaf Ministries for his mission board.

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Sample Support Letter - Behrman Ministries Missions Trip

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Follow along with teams as they serve in disaster areas around the world, and also read about the experiences of past teams who have served in those areas through Praying Pelican Missions. Our disaster trip journals are a great way to stay connected with those support teams as they work locally and internationally to offer encouragement and assist the local Church in what might be their greatest time of need!

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Sample Mission Trip Commitment Letter

Sample Commitment Letter

(Location) Missions Trip (Year)

Name: __________________________________________________________________________

Address: _________________________________________________________________________

City/State/Zip: _____________________________________________________________________

Email Address: ____________________________________________________________________

Birth Date: ___________________________________________

Age at time of trip: ____________

T-Shirt Size: (circle) Small Medium Large X-Large XX-Large XXX-Large

Home Phone #: _______________________________________

Cell Phone # : _________________________________________

Why do you want to serve on this trip?

What kinds of skills, gifts, and talents do you hope to use while on the missions field (Medical background? Love kids? Play an instrument? Enjoy preaching?)

Pre-Trip Schedule and Commitment Agreement (Please initial next to each line)

_____We will typically meet (#) a month leading up to the trip, but possibly more often as we get closer to the trip date. The calendar for these meetings will be determined by our team. I understand that I am expected to attend ALL pre-trip meetings in order to help prepare with my team for the trip to (LOCATION) . Failure to attend meetings, except for very extenuating circumstances, could result in dismissal from the trip and forfeiture of all deposits made.

_____I understand that the total cost of this trip is around (TRIP AMOUNT) . Part of that amount, to be determined by the team, will be paid by my personal payment so that I am personally invested in the trip

_____ I realize that fundraising will be a part of the preparation for the trip and I will be expected to participate in the planning and execution of fundraisers. Fundraisers will include writing appeal support letters (at least (#--#) , and other activities planned by the fundraising leaders.

_____I agree to be a part of a small planning group to help prepare for the trip. This could include fundraising, ministry, organization, etc.

_____I have prayerfully considered participating in the Mission Trip to (LOCATION ) and am open to how God will use me and my gifts to help in fulfilling His will. I am willing to step out in faith to commit to this journey, believing that if I give my best effort, God will provide the way!

*Please return this covenant with a ($____) deposit check made payable to:______________

Signature_____________________________________ Date__________________________

Parent/Guardian Signature________________________Date__________________________

Mission Trip Resources

Before your mission trip.

Five Roles to Recruit for Your Mission Team
Five Steps for Your Call to Missions
Five Ways Your Group Will Grow on a Mission Trip
Four Reasons Your Church Should Invest in Missions
Fundraising Ideas for Your Team Mission Trip
Group Travel Communication Tips
Group Travel Tips
How To: Promote Your Next Mission Trip
How to: Hosting Missions Team Meetings
How to: Mission Trip Support Letters
How to: Recruiting Your Missions Team
I'm NOT Going on This Mission Trip - What Now?
Individual Bibles Studies Before You Go On Your Mission Trip
Individual Mission Trip Fundraising Ideas
Mission Trip Fundraising Tips
One Week of Group Mission Trip Devotionals
Options to Think Through Before Your Next Mission Trip
Packing Tips
Sample Mission Trip Packing List
Sample Mission Trip Support Letters
Sample Mission Trip VBS Outline and Tips!
Seven Keys of Preparation for Your Mission Trip
Seven Reasons You Should Go on a Short-Term Mission Trip
Ten Tips for Cultural Sensitivity
Three Basic Principles for a Life Changing Mission Trip
Three Ways to Prepare for Your Mission Trip
Tips for Sharing Your Testimony
What NOT to Pack On Your Mission Trip
Why Partnering Local Matters
Will My Mission Trip Change Me?
Your Travel Checklist

During Your Mission Trip

Connecting with Your Local Pastor
Five Tips to Debrief Well Each Evening of Your Mission Trip
Mission Trip Clothing Guidelines
Photography Etiquette on Mission Trips
Physical Giving and Donations
Serving With Dignity
Staying Healthy On Your Mission Trip
Staying Safe During Your Mission Trip

After Your Mission Trip

Five Ways to Support Missionary Friends For Free
Four Ways to Support Local Ministries
Keeping Your Missions Partnership Healthy
Living the Pelican Life
The Mission Trip is Over - Now What?
The Missions Truth Burden

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Missionary Support Raising Letter Templates

As you start to write your missionary fundraising letter it’s important to follow a few key steps in order to write the most compelling and effective letter possible. These steps include:

Table of Contents

How to Write a Missionary Fundraising Letter

Connect personally. By explicitly mentioning their name, you ensure that each reader feels appreciated and unique – an essential component of a successful outreach. Make sure to personalize your correspondence by addressing it specifically to any ones named within!
Tell a story. Give details about the people you’re trying to help so it’s clear that their donations are making a real impact.
Define the general problem. Show your reader the problems that you are seeking to solve on the mission field, use stories.
Explain your mission and outline your goal. Explain your need and why it’s necessary. It’s important to communicate to your donors exactly how their donations will be utilized and what people or causes will be positively affected. Ensure that your message clearly articulates the impact of their generosity and how it will positively contribute to making a difference.
Explain how your donor is the one making an impact. Donors require a clear understanding of how their contributions will positively impact the world. You have already identified an issue that requires attention. It is essential to explain precisely how the donation will address the problem with concrete actions.
Call the reader to action. You should explain the urgency of the situation, and highlight the progress you have already made in fundraising and in the mission field. Finally, give the reader an easy way to give.

TIP: To make your fundraising letter effective, focus on how the reader can make an impact. Use language that directly appeals to them using “you” and “we” to make it more personable and engaging.

Steps to a Successful Missionary Support Letter

Here are some suggestions to get started: Relatives, Employers, Past Employers, Parents’ Friends, Church Friends, Current and Former Neighbors, Bible Study Groups, Parents’ Employers, Parents’ Assistants, Parents’ Church Associates, School Mates, Dentist, Doctor, Nurses, Coaches, Parents’ Christmas Card List, Community Leaders, Business Ads in the Church, Downtown Businesses, Foundations, Missionary Societies, and Retirees.
Use the strategies and tips in this article.
When emailing the letter be sure to bcc the recipients.
Many people take a while before they are ready to give.
It is important to do this quickly, your donors have worked hard for their money, and they want you to acknowledge their gift.
When you are on the mission field be sure to keep your contact updated regularly, sometimes people will start giving after reading your updates for years.

Missionary Support Letter Writing Tips

Don’t be a salesman.

Invite others to become partners in the mission, rather than just asking for their financial support. When we recognize that we’re participating in God’s mission rather than our own, our perspective changes completely.

Don’t forget to release the burden from your shoulders. You’ve been called by God to this task, and it’s a privilege for ALL of us to be part of it!

Make the Letter Personable

I often struggle to write with passion when I am the subject. It’s crucial to write as if you’re speaking to a friend, rather than a business associate.

Your message should reflect your own heart and enthusiasm for participating in God’s mission. Write in a personal tone, as if you’re excitedly updating a friend about all of your recent endeavors!

Look for Small Groups to Share With

I have found that sharing your missionary vision with bible study groups or home churches is more effective than large group meetings.

During the meeting try to get everyone’s name and email address, after the meeting send them a thank you along with your support raising letter.

Standard Missionary Support Letter Example

Dear [Name],

I am writing to you today on behalf of [Name of Mission], a mission organization dedicated to [mission goal]. As a missionary, I am passionate about [mission goal] and I am committed to bringing the love of Jesus to the people in need in [country].

I am reaching out to you today to ask for financial support for this mission. Your contribution will help to [list specific ways that the money will be used to help people]. With your support, we will be able to [list the goals that will be accomplished with the funds].

Your donation will help us to [list the impact that your donations will have on the people in need]. Your generosity will be a lasting legacy of your commitment to making a difference in the world.

Please consider making a donation in any amount you can. You can donate online at [URL], call us at [phone number], or send a check in the pre-stamped envelope included in your letter.

Thank you in advance for your support.

[Your Name]

One-time Gift for a Project Letter Example

I am reaching out to you today to ask for your help in starting an important project. With your generous one-time donation, we will be able to [list the goals that will be accomplished with the funds]. Your support will help us to [list the impact that your donations will have on the people in need].

Your donation will have an impact on [group of people affected] and will be used to [insert accomplishment]. You can donate online at [URL], call us at [phone number], or send a check in the pre-stamped envelope included in your letter.

Thank you in advance for your support. Your generosity will help us bring hope and transformation to [people and/or communities in need] and will be a lasting legacy of your commitment to making a difference in the world.

FAQ’s

How long should a missionary support letter be.

When writing a missionary fundraising letter, it’s important to keep it concise. Aim for one page, but don’t sacrifice telling your story if it requires a few more words. Your letter should focus on defining the problem and asking donors to provide a solution. If you include additional materials or details about your organization, keep them separate from the main letter. If you do decide to make your letter longer, make sure that you clearly state the call to action by the end of the first page.

What do you say in a missionary fundraising letter?

You need to include what your mission is, who you are helping, and a clear way for the reader to give financially.

How to Become a Missionary

Best Missionary Support Raising Books List

31 Best Missionary Prayer Card Bible Verses

Top 7 Best Missionary Prayer Card Services + 5 Ideas

Missionary Fundraising Tips: Top 10 Essential Tips

Famous Missionary Quotes

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THERE IS STILL TIME TO MAKE A TAX-DEDUCTIBLE DONATION FOR 2021

We appreciate and respect our supporters. You can rest assured that your gift will be used with discretion for the advancement of the gospel in the world.

Year-End Giving Opportunity

There is still time to make a tax-deductible donation for 2021. We are grateful for every dollar donated to our mission to fulfill the great commission.

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Best Sample Support Letter for Mission Trips
FREE - Sample Support Letter for Mission Trips. Dear ______. I am writing to tell you about an incredible opportunity I have to serve abroad this summer. During the month of July, I will be traveling to Nicaragua to work with (Name of Ministry). While there, I will be serving with a medical clinic which visits some of Nicaragua's most ...
How to Write a Mission Trip Support Letter
Learn how to ask for prayer and financial support for your mission trip with a personal and effective letter. Follow these 5 tips and see an example letter from Experience Mission staff.
Sample Mission Trip Support Letters
Find two examples of how to ask for financial and prayer support for your mission trip to Belize with Praying Pelican Missions. Learn how to express your heart, the trip details, and the cost in a clear and concise way.
How to Create a Great Mission Trip Support Letter
Use phrases like, "serve alongside," "partner with" and "learn from.". 10. Say thank you. A great way to end your mission trip support letter is with gratefulness for the people you are asking to partner with you in this mission trip. Thank them in advance for whatever way they choose to support you.
Letter Requesting Donations for a Mission Trip
Sample Support Letters. We have provided some examples of mission trip fundraising letters. As mentioned, you'll need to make them personal and tailored to your mission. Make them sound like you are the one writing. People will be able to tell if you go in with something that doesn't sound like you or is too broad. Sample #1
How to: Mission Trip Support Letters
Print and mail your letters. Pray for God's favor and will. Send thank you notes right away to contributors, and keep track of the funds raised. Answer any questions they have. Before you leave, remind prayer partners to pray every day of your trip. After your mission trip is over, make sure to send a report letter to contributors and prayer ...
Missionary Support Letters: How to Write One & Why
A missionary support letter is a detailed invitation to potential donors and prayer partners who will help you to get on and stay on the mission field. Support letters are written to inform friends, families, churches, and anything in between, of the mission God has called you to carry out. It provides an easy way for people to easily connect ...
Support Letter Template for Missions Trip (With Sample)
A support letter for a mission trip is a written request for financial or material support from individuals or organizations to help fund a person or group's participation in a mission trip. It is a way to communicate the need for support and the purpose of the trip to potential donors. This letter serves as a way to invite others to partner ...
Mission Trip Support Letter (and Fundraising Tips)
How to Raise Support for a Mission Trip (Example Support Letter for Youth Groups) March 19, 2022 July 19, 2011 by Mimi Patrick. Many good-hearted Christians dream of taking a missions trip. Sending your teenage youth group on a mission trip is a life-changing experience. Whether this is your first one or third you'll find that you'll need ...
Mission Trip Support Letters Do More Than Ask for Financial Support
Give them a list. Include a "promise to pray" card and a stamped envelope. Step 3: Create a community. Don't be afraid to get social with your mission trip support letter. When you give your recipients an opportunity to continue engaging with your cause long after they read your letter, you'll be more successful.
How to Write a Mission Trip Fundraising Letter
It is about inviting people to participate in what God is doing in the world and in you through this trip. The steps below will guide you through the process of writing, sending, and following up on your fundraising letters. Step 1. Create a contact list. Create a list of potential contacts. Your list can include family members, friends, family ...
Mission Trip Support Letter Template Download Printable PDF
A Mission Trip Support Letter is a document that can be used when an individual would like to request help for their mission trip. The purpose of the document is to ask prospective donors to make a contribution to support your mission trip during which you will be helping a particular community that needs it.
How to Write an Awesome Support Letter
1. Your spiritual need: Raising support is about more than just asking for money. Prioritize asking for prayer before asking for a financial contribution. Be specific, too. List four or five prayer requests for you and your ministry area. Include a prayer card as a tangible reminder for your supporters. 2.
How to Write and Send a Great Mission Trip Support Letter
Use phrases like, "serve alongside," "partner with" and "learn from.". 10. Say thank you. A great way to end your letter is with gratefulness for the people you are asking to partner with you in this mission trip. Thank them in advance for whatever way they choose to support you.
Sample mimssion trip fund-raising letters
Example support letter: Mission trip to Africa. Second letter sent to those on the support mailing list as a pre-trip report. Wednesday, May 1. Praise the Lord! He has done great things! These past several months have been a growing experience for me. The Lord has shown Himself to me in mighty ways.
How To Write A Mission Trip Support Letter
Here are a few tips for putting together your missionary support letter for mailing. A number 10 envelope for the outside envelope. Hand address the envelope. Put your name and address in the upper left corner. Get a number 9 envelope or smaller for the inside envelope (this is how they will send back the money) This will need to be addressed ...
Raising Support for Summer Missions
As you raise funds for your Summer Mission trip, you will be allowing God to channel the resources of His people toward building a human testimony, a witness for Christ. The following strategy for raising support can be summarized in four words: ... STEP TWO: WRITE A SUPPORT LETTER. From your list of names, write first to those you feel most ...
How to Write a Support Letter For A Mission Trip
Use the sample letter along with these tips to appeal for prayer and financial support on your trip. Bathe each step in prayer. Ask God to guide you in contacting the right people. Pray that they will be sensitive to God's leading in the matter. In the end, realize that God has all the money you need.
Missionary Support Raising Guide + 5 Free Templates
Go on a short-term vision trip, organized by yourself or a mission organization. You will be able to experience firsthand what it is like to serve as a missionary in a different country or culture. ... Here are some support letter templates, remember to edit the templates to personalize them to your ministry. Missionary Support Letter Example 1 ...
Missions Trip Resources
The cost of a missions trip will vary based on location. A trip that goes in the state will cost less than one that travels farther away. ... If you need some help crafting a support letter, check out these tips below, or contact your trip leader for some fundraising ideas! apply for a grant writing a support letter Sample support letter ...
Sample Support Letter
Sample Support Letter - Behrman Ministries Missions Trip. Greetings in Jesus' Name! overseas. In October 2017 I (we) will join a team of other believers on a missions. trip to the country of Nepal. outreach. November 11, 2017. Nepal is a country of nearly 29 million people and 89% of the population is Hindu.
Sample Mission Trip Commitment Letter
Part of that amount, to be determined by the team, will be paid by my personal payment so that I am personally invested in the trip. _____ I realize that fundraising will be a part of the preparation for the trip and I will be expected to participate in the planning and execution of fundraisers. Fundraisers will include writing appeal support ...
Missionary Support Raising Letter Templates
Standard Missionary Support Letter Example. Dear [Name], I am writing to you today on behalf of [Name of Mission], a mission organization dedicated to [mission goal]. As a missionary, I am passionate about [mission goal] and I am committed to bringing the love of Jesus to the people in need in [country]. I am reaching out to you today to ask ...

Best Sample Support Letter for Mission Trips – FREE

5 Things You Need to Include in a Missions Support Letter

2. A request for financial AND prayer support

3. Details on where to send contributions

4. Information on how to stay in touch

5. A personal note

FREE – Sample Support Letter for Mission Trips

Let Go and Let God

AUTHOR: Shawna Levet

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How to Write a Mission Trip Support Letter

1. Make it Personal

2. Give Context

3. Explain What You Will Be Doing

4. Tell What You Hope to Learn

5. Ask For Support

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Make It Personal

Include All the Details

Give Your "Why"

Be Interesting

Get Creative

Keep It Short and Sweet

Be Respectful

Ask for Prayer

Create a Blog

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Keep Records

Send Thank You Cards or Postcards

Sample for Follow Up

Get Together Your Contact List

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How to Raise Support for a Mission Trip (Example Support Letter for Youth Groups)

Sample Mission Trip Support Letter

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Step 1: Connect with the recipient

Step 2: Clearly explain how recipients can best donate/support you

Step 3: Create a community

Step 4: Get the word out

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Mission trip planning toolkit

Step 1. Create a contact list.

Step 2. Write your letter.

What to include in your mission trip fundraising letter

Read a sample mission trip fundraising letter

Step 3. Prepare and send your letter.

Step 4. Follow up.

Step 5. Thank your supporters.

Step 6. Share your trip experience with your supporters.

Additional tips for mission trip team leaders

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How to Write a Support Letter for a Mission Trip?

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