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What is a Travel Document? A Comprehensive Guide to Different Types of Travel Documents

By Happy Sharer

Introduction

A travel document is an official document issued by a government that enables a person to travel internationally. It can be a passport, visa, refugee travel document, alien registration card, certificate of identity, or an emergency travel document. The purpose of this article is to provide a comprehensive guide to different types of travel documents and how to obtain them.

Explaining the Basics of Travel Documents

Before we dive into the specifics of different types of travel documents, let’s take a look at the basics.

What is a Travel Document?

A travel document is an official document issued by a government that enables a person to travel internationally. It can be a passport, visa, refugee travel document, alien registration card, certificate of identity, or an emergency travel document. Each type of travel document has its own set of requirements and restrictions and must be obtained through the proper channels.

Different Types of Travel Documents

Each type of travel document serves a different purpose and has its own set of requirements and restrictions. Passports are used to identify citizens of a country when travelling abroad. Visas are required for entry into certain countries and often come with restrictions on length of stay and activities allowed. Refugee travel documents are issued to refugees and stateless persons who are unable to obtain a passport from their country of origin. Alien registration cards are issued to non-citizens living in a country and are required for travel outside the country. Certificates of identity are issued to stateless persons and those who cannot obtain a passport from their country of origin. Emergency travel documents are issued to those needing immediate travel outside of their home country and are usually valid for a short period of time.

Necessary Documentation for Travel

Depending on the destination and type of travel, there may be additional documentation required in addition to a valid travel document. This could include vaccination records, proof of health insurance, proof of financial stability, and more. It is important to check with the relevant authorities before travelling to ensure all necessary documentation is obtained.

A Comprehensive Guide to Different Types of Travel Documents

Now that we have covered the basics, let’s take a closer look at each type of travel document and how to obtain them.

A passport is an official document issued by a government that identifies a person as a citizen of that country and allows them to travel to other countries. Passports are typically valid for 5 to 10 years and must be renewed after that time. In order to obtain a passport, applicants must submit proof of citizenship, a completed application form, two passport photos, and the appropriate fee.

A visa is an official document issued by a government that allows a person to enter a country for a specific purpose, such as tourism, study, or work. Depending on the type of visa, it may be valid for a few days up to several years. In order to obtain a visa, applicants must submit a completed application form, proof of sufficient funds, a valid passport, and the appropriate fee.

Refugee Travel Document

A refugee travel document is an official document issued by a government that allows refugees and stateless persons to travel internationally. Refugee travel documents are typically valid for one year and must be renewed after that time. In order to obtain a refugee travel document, applicants must submit proof of refugee status, a completed application form, two passport photos, and the appropriate fee.

Alien Registration Card

An alien registration card, also known as a green card, is an official document issued by a government that identifies a person as a non-citizen living in a country and allows them to travel outside the country. Alien registration cards are typically valid for 10 years and must be renewed after that time. In order to obtain an alien registration card, applicants must submit proof of legal residence, a completed application form, two passport photos, and the appropriate fee.

Certificate of Identity

A certificate of identity is an official document issued by a government that identifies a person as a stateless person or someone who is unable to obtain a passport from their country of origin. Certificates of identity are typically valid for one year and must be renewed after that time. In order to obtain a certificate of identity, applicants must submit proof of statelessness or inability to obtain a passport, a completed application form, two passport photos, and the appropriate fee.

Emergency Travel Document

An emergency travel document is an official document issued by a government that allows a person to travel outside their home country in an emergency situation. Emergency travel documents are typically valid for a short period of time and must be renewed after that time. In order to obtain an emergency travel document, applicants must submit proof of the emergency situation, a completed application form, two passport photos, and the appropriate fee.

How to Obtain a Travel Document

Obtaining a travel document requires submitting the necessary paperwork and fees to the relevant government agency. The exact process varies depending on the type of travel document being applied for.

Applying for a Passport

In order to apply for a passport, applicants must submit a completed application form, proof of citizenship, two passport photos, and the appropriate fee. Depending on the country, applications can be submitted in person, online, or by mail. Once the application is approved, the passport will be issued within a few weeks.

Applying for a Visa

In order to apply for a visa, applicants must submit a completed application form, proof of sufficient funds, a valid passport, and the appropriate fee. Depending on the country, applications can be submitted in person, online, or by mail. Once the application is approved, the visa will be issued within a few weeks.

Applying for a Refugee Travel Document

In order to apply for a refugee travel document, applicants must submit a completed application form, proof of refugee status, two passport photos, and the appropriate fee. Depending on the country, applications can be submitted in person, online, or by mail. Once the application is approved, the refugee travel document will be issued within a few weeks.

Applying for an Alien Registration Card

In order to apply for an alien registration card, applicants must submit a completed application form, proof of legal residence, two passport photos, and the appropriate fee. Depending on the country, applications can be submitted in person, online, or by mail. Once the application is approved, the alien registration card will be issued within a few weeks.

Applying for a Certificate of Identity

In order to apply for a certificate of identity, applicants must submit a completed application form, proof of statelessness or inability to obtain a passport, two passport photos, and the appropriate fee. Depending on the country, applications can be submitted in person, online, or by mail. Once the application is approved, the certificate of identity will be issued within a few weeks.

Applying for an Emergency Travel Document

In order to apply for an emergency travel document, applicants must submit a completed application form, proof of the emergency situation, two passport photos, and the appropriate fee. Depending on the country, applications can be submitted in person, online, or by mail. Once the application is approved, the emergency travel document will be issued within a few days.

The Advantages and Disadvantages of Having a Travel Document

Having a valid travel document can be both beneficial and detrimental depending on the situation. Below are some of the advantages and disadvantages of having a travel document.

Having a valid travel document makes it easier to travel internationally, as it is accepted as proof of identity and nationality at border crossings. Additionally, having a valid travel document can help protect against identity theft, as it contains biometric data that can be used to verify a person’s identity.

Disadvantages

Having a valid travel document can also make it easier for governments to track a person’s movements, which can be seen as a privacy concern. Additionally, depending on the type of travel document, there may be restrictions on the countries a person is able to visit or the length of stay in those countries.

What to Do if You Lose Your Travel Document

If a person loses their travel document, they should immediately contact the relevant government agency to report the loss and apply for a replacement. Depending on the country, applications for replacement travel documents can be submitted in person, online, or by mail. It is important to note that the process for obtaining a replacement travel document can take several weeks.

Understanding the Regulations Surrounding International Travel Documents

In addition to understanding the different types of travel documents and how to obtain them, it is important to understand the regulations surrounding international travel. This includes understanding the visa requirements of the country being visited, as well as any customs regulations that may be applicable.

Most countries require foreign visitors to obtain a visa prior to entry. It is important to research the visa requirements of the country being visited before travelling to ensure the necessary paperwork is obtained.

It is also important to familiarize oneself with the customs regulations of the country being visited. This includes knowing what items are prohibited and what items may be subject to additional taxes or duties upon entry.

Travel documents are an essential part of international travel. It is important to understand the different types of travel documents and how to obtain them, as well as the regulations surrounding international travel. With the right information and preparation, travelling abroad can be a rewarding experience.

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Hi, I'm Happy Sharer and I love sharing interesting and useful knowledge with others. I have a passion for learning and enjoy explaining complex concepts in a simple way.

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• Fileright Immigration Blog

What Are Travel Documents?

• By Fileright
• Last Updated: August 12, 2021

A  travel document  is a form of identification that governments give to citizens or visitors so they can cross international borders. The U.S. government issues many different types of travel documents. The type of travel document you need depends on your immigration status and the purpose of your trip.

Travel documents are essentially your permits for world travel. Without the necessary ID, your venture abroad can become a nightmare. You always want to ensure you are carrying the correct travel documents pertaining to your specific trip to avoid disastrous consequences.

Types of Travel Documents

The most basic forms of travel documents are passports, passport cards, and arrival/departure records. These required documents allow U.S. citizens to travel abroad and re-enter the country legally upon return. Arrival/Departure records are used for non-citizens entering the country temporarily.

The U.S. Department of State (DOS) gives passports to U.S. citizens. A U.S. passport lets you reenter the U.S. after traveling abroad. U.S. passports act as identification and proof of U.S. citizenship. They are accepted as valid forms of identification in most countries.

Passport Cards

A passport card lets U.S. citizens travel to Canada, Mexico, the Caribbean, and Bermuda at land border crossings or seaports of entry. The DOS introduced passport cards in the summer of 2008 as a cheaper alternative to traditional passports. Any U.S. citizen can apply for a passport card. They are the size of a traditional driver’s license or credit card.

Form I-94 and Arrival/Departure Records

Form I-94, Arrival-Departure Record, is used to record when and where foreign citizens enter and exit the U.S. The form is for people who are visiting the U.S. temporarily and aren’t U.S. citizens or permanent residents (green card holders). Form I-94 documents the date the traveler entered the country and the date the traveler is required to leave.

As of 2013, Form I-94s are created electronically by the U.S. Customs and Border Protection (CBP) and are not given to travelers. If a traveler wants a copy of their Form I-94, they can get one through the  CBP Arrival/Departure Record page .

Citizens of a foreign country usually need a  visa  to travel in the U.S. You can apply for a U.S. visa from a U.S. embassy or consulate in the country where you live. The type of visa you would need depends on why you want to travel to the U.S.

Once you are approved for a visa, the consular officer at the U.S. embassy or consulate will place a visa into your passport. A visa is usually a stamp or loose piece of paper that shows the purpose of your travel and how long your visa is valid. Your visa validity is shown with an “expiration date”—you cannot enter the U.S. after this date. 

At your U.S. port of entry, the Department of Homeland Security will determine the length of time you are allowed to stay in the U.S. They will enter your “departure date” on your Form I-94. This is the date when you are required to leave the U.S. It is the date when your immigration status expires.

Travel Documents Under Special Circumstances

The U.S. Citizenship and Immigration Services (USCIS) issues three types of travel documents for special circumstances. These travel documents allow people to reenter the country without getting a visa. However, a person might need a passport in addition to a travel document in order to reenter the U.S. 

You can file Form I-131, Application for Travel Document, to apply for:

• An advance parole document
• A refugee travel document
• A reentry permit

People who were in the U.S. illegally might not be allowed to reenter the U.S. even if they have a travel document. People who are classified as asylees and applied for asylum on or after April 1, 1997, can lose their asylum status if they return to the country that they sought asylum from.

Advance Parole

An advance parole document allows people who are in the process of adjusting their status, refugees, and asylum seekers who are applying for an immigrant visa to reenter the U.S. These people could be prevented from reentering the U.S. if they didn’t get advance parole before they left. Also, their applications could be denied.

Airlines can accept an advance parole document instead of a visa, but people with an advance parole document will still need a passport to reenter the U.S. You must apply for and receive advance parole before leaving the U.S. To apply for advance parole, file Form I-131.

Adjustment of status applicants might be eligible for a special card that shows they can travel and work. Eligible people can receive this card when they file  Form I-765, Application for Employment Authorization , and Form I-131 at the same time (concurrently). You can file them with your Form I-485, Application to Register Permanent Residence or Adjust Status, or after.

Advance parole status doesn’t guarantee that you will be allowed to reenter the U.S. The decision is left to the CBP officials who inspect you at your U.S. port of entry.

Refugee Travel Documents

The  USCIS  gives refugee travel documents to people who are classified as refugees or asylees or to green card holders who have refugee or asylee status.

You must have a refugee travel document to return to the U.S. if you hold refugee or asylee status and are not a permanent resident. Your family members who are classified as derivative asylees or refugees will also need refugee travel documents to reenter the U.S. 

Failing to get a refugee travel document before leaving the U.S. could cause a person to be denied reentry into or deported from the U.S.

Reentry Permits

A reentry permit allows a permanent resident or conditional resident to apply for reentry after they were outside of the U.S. for one year or more. People who get a reentry permit don’t have to apply for a returning resident visa from a U.S. embassy or consulate.

Emergency Travel

The USCIS might process an application for a travel document faster in the case of an emergency. The USCIS considers the following situations to be emergencies:

• Not leaving could cause severe financial loss to you or the company you work for.
• You’re in a life-threatening situation.
• You need to leave the country because of a humanitarian situation, such as a natural catastrophe or other extreme situation abroad that requires your assistance.
• A nonprofit organization has requested that you leave the U.S. to participate in a cultural or social program abroad that’s in the U.S.’s interest.
• The U.S. government has requested you leave the country to participate in a situation abroad that concerns the U.S.’s interests. (This request must come from an official U.S. government agency and say that a delay would harm the U.S. government.)
• USCIS committed an error with your paperwork.
• Your departure from the country is in the interest of the USCIS.

Business trips, weddings, holiday parties, and other planned events would usually not be considered emergency situations.

To request faster processing of your Form I-131 application, call the USCIS’s National Customer Service Center at 1-800-375-5283. You can also include a written request and documents that support your request with your  Form I-131 application . Or you can go to your local USCIS office and request faster processing.

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7. Limitations on Service

You acknowledge that Company is not responsible for any rejection or denial of your immigration application due to your failure to timely or properly file your application with USCIS. Further, you acknowledge that USCIS publishes updated forms or changes filing fees from time to time. If you expect to delay submitting your application to USCIS, be sure to confirm that the form you have printed is still being accepted by USCIS prior to filing and that the amount of the filing fee is still correct. You can check whether your form is still current and the current filing fee by logging into your account and viewing your form information.

You acknowledge that Company is not responsible for any denial of your immigration application by USCIS due to your underlying ineligibility for the immigration benefit which you are seeking.

You acknowledge and agree that you will print your forms  only  on U.S. letter-sized paper (8.5 inches by 11 inches), as this is the only paper size that USCIS currently accepts for the submission of paper forms.

You acknowledge that Company is not responsible for USCIS not following their own published guidelines as made available to the general public via their website.

You acknowledge that Company may establish limits concerning use of the Service and that Company may from time to time make changes or updates to its Website, Content, Service and/or software solutions (an “Update”) in order to continue to provide best in-class services and to ensure that the Website supports form updates implemented by applicable government agencies. In the event of an Update, you may be required to provide additional information when returning to your account in order to complete or print your final application. In the event an Update has been made and your account has remained dormant for an extended period of time, Company may disable viewing or editing access of your personal information and require you to contact our customer service in order to view or access your outdated application and/or reuse the Service. Without limiting any other provision of these Terms, Company shall not be liable or responsible for any rejection or denial as a result of an outdated form submission.

You acknowledge that any of the foregoing Limitations on Service will not be cause for a refund for Services and that Company shall not be liable to you or to any third party for any modification, suspension or discontinuance of the Service.

8. Privacy and Information Use

You acknowledge and agree that Company’s  Privacy Policy , as contained on this Website, is incorporated herein by this reference and is thereby a part of these Terms.

9. Ownership

A.  Website Content . The Website is owned and operated by Company. All right, title and interest in and to the materials provided on this Website (excluding any Government forms and documents), including but not limited to the “look and feel” of the Website (including its design, layout, color combinations, button shapes and other graphical elements), information, documents, logos, graphics, sounds, page headers, button icons, service marks, trademarks, trade dress, and images (collectively, the “Materials”) are owned either by Company or by third party authors, developers, or vendors that have licensed the Materials to the Company (“Third Party Providers”). Except as otherwise expressly provided by Company, none of the Materials may be copied, republished, reproduced, uploaded, downloaded, displayed, posted, distributed, or transmitted, in any way, including without limitation on any other website or in a networked computer environment, and nothing on this Website shall be construed to confer any license under any of Company’s intellectual property rights, whether by implication, estoppel, or otherwise. Any rights not expressly granted herein to you are hereby reserved by the Company.

B.  Copyrights . All Website design, text, graphics, and the selection and arrangement thereof, are owned by the Company. Copyright © 2011-2020, Forms Direct Inc. ALL RIGHTS RESERVED.

C.  Trademarks . “File Right”, “FileRight.com”, the Company’s logo, “Immigration paperwork just got easier”, all images and text, and all page headers, custom graphics and button icons are service marks, registered trademarks and/or trade dress of Company. All other trademarks, product names and company names or logos cited herein or on the Website are the property of their respective owners.

10. Refund Policy / Money-Back Guarantee

11. digital millennium copyright act.

If you are a copyright owner or an agent thereof and believe that any Material or content on this Website infringes upon your copyrights, you may submit a notification pursuant to the Digital Millennium Copyright Act (“DMCA”) by providing our Copyright Agent with the following information in writing (see 17 U.S.C 512(c)(3) for further detail):

• A physical or electronic signature of a person authorized to act on behalf of the owner of an exclusive right that is allegedly infringed;
• Identification of the copyrighted work claimed to have been infringed, or, if multiple copyrighted works at a single online site are covered by a single notification, a representative list of such works at that site;
• Identification of the material that is claimed to be infringing or to be the subject of infringing activity and that is to be removed or access to which is to be disabled and information reasonably sufficient to permit the service provider to locate the material;
• Information reasonably sufficient to permit the service provider to contact you, such as an address, telephone number, and, if available, an electronic mail;
• A statement that you have a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law; and
• A statement that the information in the notification is accurate, and under penalty of perjury, that you are authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.

Our designated Copyright Agent to receive notifications of claimed infringement is: Copyright Agent, 1880 Century Park East, Suite 200, Los Angeles, CA 90067, Attn: Jeffrey I. Abrams. For clarity, only DMCA notices should go to the Copyright Agent; any other feedback, comments, requests for technical support, and other communications should be directed to our customer service department via our  Contact Us  page. You acknowledge that if you fail to comply with all of the requirements of this Section, your DMCA notice may not be valid.

12. Limitations of Liability and Damages

IF THERE IS LIABILITY IN ANY LEGAL PROCEEDING FOUND ON THE PART OF COMPANY, ITS AFFILIATES, OFFICERS, DIRECTORS, SHAREHOLDERS, EMPLOYEES OR AGENTS, IT WILL BE LIMITED TO THE AMOUNT PAID TO COMPANY FOR SERVICES, EXCEPT AS PROVIDED IN AND PURSUANT TO THE ARBITRATION AGREEMENT, BELOW. UNDER NO CIRCUMSTANCES WILL SPECIAL, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES BE AWARDED, EVEN IF COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, AND SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. EXCEPT AS PERMITTED BY LAW, NOTHING IN THIS PARAGRAPH IS INTENDED TO MODIFY THE PROVISIONS OF CALIFORNIA BUSINESS AND PROFESSIONS CODE §§ 6400, et seq., IF APPLICABLE.

13. Indemnity

You agree to defend, indemnify and hold Company, its affiliates, officers, subsidiaries, affiliates, successors, assigns, directors, officers, agents, service providers, attorneys, suppliers and employees, harmless from any claim or demand, including reasonable attorneys’ fees and court costs, made by any third party due to or arising out of your use of the Service and/or the Website, your violation of the Terms, or your breach of any of the representations and warranties herein.

14. Limitation of Damages

YOU ACKNOWLEDGE THAT COMPANY HAS SET ITS PRICES AND PROVIDED ACCESS TO OR USE OF THE WEBSITE AND THE SERVICES, AND/OR ANY CONTENT IN RELIANCE OF THE LIMITATIONS OF LIABILITY AND DAMAGES AND THE INDEMNITY SET FORTH HEREIN, AND THAT THOSE PROVISIONS FORM AN ESSENTIAL BASIS UPON WHICH THESE TERMS ARE ESTABLISHED, AND UPON WHICH COMPANY HAS PROVIDED TO YOU ACCESS TO OR USE OF THE WEBSITE AND THE SERVICES. YOU AGREE THAT THE LIMITATIONS OF LIABILITY AND DAMAGES AND THE INDEMNITY SET FORTH HEREIN SURVIVE AND APPLY EVEN IF FOUND TO HAVE FAILED OF THEIR ESSENTIAL PURPOSE.

15. Enforcement of Rules and Polices

We may investigate any reported violation of our policies or complaints and take any appropriate action that we deem appropriate. While we are not obligated to take any action, such action may include, but is not limited to, issuing warnings, suspension or termination of your rights to use our Website. You agree that Company shall not be liable to you or any third party for any termination of your access to the Website, and you agree not to attempt to use the Website after said termination. We also reserve the right to report any activity that we suspect violates any law or regulation to appropriate law enforcement officials or other third parties.

In order to protect our rights, property, personal safety, and those rights, property and the personal safety of our users and viewers, and to ensure the integrity and operation of our business and systems, may choose to cooperate with any law enforcement request for information or documents, any administrative, civil or criminal subpoena, or any court order, and we may disclose your information (including, without limitation, user profile information (i.e. name, e-mail address, etc.), IP addressing traffic information, and usage history regarding a user in connection with such circumstances.

You are solely responsible for the content that you submit on or through the Website, and any content or information that you transmit to other users or third party advertisers on the Website.

16. User Acknowledgements

Company is not a law firm, the employees of Company are not acting as your attorney, and Company is not a substitute for the advice of an attorney. Company does not provide legal advice and will only provide self-help services at your specific direction. Company does not perform the legal services that an attorney performs and will not provide any explanation, advice, recommendation or opinion to you about your legal rights, options, selection of forms or strategies.

By using the Website to assist your self-representation, you agree to the following:

• I realize that Company is not representing me in any legal matter;
• No attorney-client privilege is created with Company;
• I have been informed of the services that Company is performing, and the cost of these services; and
• No governmental entity or authority has evaluated or approved Company’s knowledge or experience, or the quality of Company’s services.

You acknowledge that you may obtain information regarding free or low-cost legal representation through a local bar association or legal aid foundation.

A portion of the money paid by you, as shown on the Website and in your receipt, may be a fee for legal services to be provided to you directly by an independent immigration lawyer (“Lawyer”). This Lawyer is not employed by Company. Your terms of the agreement and the nature of your relationship with the Lawyer is governed by a separate Limited Scope Representation Agreement (“Representation Agreement”) between you and the Lawyer. Company is not a party to the Representation Agreement. The Lawyer’s representation of you, if any, will be limited to the services described in the Representation Agreement, unless otherwise mutually agreed by you and the applicable lawyer.

17. Choice of Law

The Terms and the relationship between you and Company shall be governed by the laws of the State of Nevada without regard to any conflicts of laws principles.

18. Dispute Resolution by Binding Arbitration

Please read this carefully. It affects your rights.

Most or your concerns can be resolved quickly to your satisfaction by contacting our Customer Center via our  Contact Us  page. In the unlikely event that the Customer Care Center cannot resolve your complaint to your satisfaction, or if we have not been able to resolve a dispute with you after trying to do so informally, we each agree to resolve those disputes through binding arbitration rather than in court. Arbitration is less formal than a lawsuit. Arbitration uses a neutral arbitrator instead of a judge or jury, allows less discovery than courts, and is subject to very limited court review. We agree that any arbitration under these Terms will take place on an individual basis. Representative, group, collective or class actions or arbitrations are not permitted. As explained below, if you prevail in arbitration, Company will pay you more than the amount of the arbitrator’s award and will pay your actual, reasonable attorney’s fees if you are awarded an amount greater than what Company offered you to settle the dispute before arbitration.

You may speak with your own lawyer before using this Website or purchasing any Service, but your use of this Website and the purchase of any Service constitutes your agreement to these Terms.

Arbitration Agreement:

(a) Company and you agree to arbitrate all disputes and claims between us before a single arbitrator. The kinds of disputes and claims we agree to arbitrate are intended to be broadly interpreted, including but not limited to:

• claims arising out of or relating to any aspect of the relationship between us, whether based in contract, tort, statute, fraud, misrepresentation, advertising, or any other legal theory;
• claims that arose before these or any prior Terms became effective;
• claims that are currently the subject of purported class action litigation in which you are not a member of a certified class; and
• claims that may arise after the termination of these Terms.

For the purposes of this Arbitration Agreement, references to “Company,” “you,” and “us” include our respective subsidiaries, affiliates, agents, employees, predecessors in interest, successors, and assigns, as well as all authorized or unauthorized users or beneficiaries of Service under these Terms or any prior agreements between us.

This arbitration agreement does not preclude your bringing issues to the attention of federal, state, or local agencies. Such agencies can, if the law allows, seek relief against us on your behalf. You agree that, by entering into these Terms, you and Company are each waiving the right to a trial by jury or to participate in a representative, group, collective or class action or arbitration.

You acknowledge that use of this Website and/or purchase of Service constitutes a transaction in interstate commerce. The Federal Arbitration Act (“FAA”) governs the interpretation and enforcement of this Arbitration Agreement. This Arbitration Agreement survives termination of these Terms.

(b) A party seeking arbitration under these Terms must first send, by U.S. certified mail, a written Notice of Dispute (“Notice”) to the other party. A Notice to Company should be addressed to: Forms Direct Inc., c/o Paracorp Incorporated, 318 N. Carson St #208, Carson City, NV 89701 (the “Notice Address”). Company may send a written Notice to the electronic mail address that you provided when you created an account, if any. The Notice must (a) describe the nature and basis of the claim or dispute and (b) set forth the specific relief sought (“Demand”). If Company and you do not reach an agreement to resolve the claim within 30 days after the Notice is received, you or Company may commence an arbitration proceeding. During the arbitration, the amount of any settlement offer made by Company or you shall not be disclosed to the arbitrator until after the arbitrator determines the amount, if any, to which you or Company is entitled.

You may download or copy a form Notice from  http://www.fileright.com/noticeofdispute.pdf .

You may download or copy a form to initiate arbitration from the AAA website at  https://www.adr.org/sites/default/files/Demand%20for%20Arbitration%20Consumer%20Arbitration%20Rules.pdf .

(c) After Company receives notice at the Notice Address that you have commenced arbitration, it will promptly reimburse you for your payment of the filing fee, unless your total claim is for more than $75,000. If your total claim exceeds $75,000, the payment of all arbitration fees will be governed by the AAA rules. The filing fee for consumer-initiated arbitrations is currently $200, but this is subject to change by the arbitration provider. If you are unable to pay this fee and your total claim is for $75,000 or less, Company will pay the filing fee directly after receiving a written request at the Notice Address. Except as otherwise provided herein, Company will pay all AAA filing, administration, and arbitrator fees for any arbitration initiated in accordance with these Terms. If, however, the arbitrator finds that either the substance of your claim or the relief sought in the Demand is frivolous or brought for an improper purpose (as measured by the standards in Federal Rule of Civil Procedure 11(b)), then the payment of all such fees will be governed by the AAA Rules. In such case, you agree to reimburse the Company for all monies previously disbursed by it that are otherwise your obligation to pay under the AAA Rules. All arbitration proceeding will be governed by the Commercial Dispute Resolution Procedures and the Supplementary Procedures for Consumer Related Disputes (collectively, the “AAA Rules”) of the American Arbitration Association (the “AAA”), as modified by these Terms, and will be administered by the AAA. The AAA Rules are available online at www.adr.org or by calling the AAA at 1-800-778-7879. The arbitrator is bound by these Terms. All issues are for the arbitrator to decide, except that issues relating to the scope, enforceability, and interpretation of the arbitration provision and the scope, enforceability, and interpretation of paragraph (f) are for the court to decide. Unless Company and you agree otherwise, any arbitration hearings will take place in the county or parish of the contact address you submitted to Company. If your total claim is for $10,000 or less, you may choose whether the arbitration will be conducted solely on the basis of documents submitted to the arbitrator, by a telephone hearing, or by an in-person hearing governed by the AAA Rules. If you choose to proceed either by telephone or in person, we may choose to respond only by written or telephone. If your claim exceeds $10,000, the AAA Rules will determine whether you have a right to a telephone or in-person hearing. The parties agree that in any arbitration under these Terms, neither party will rely on any award or finding of fact or conclusion of law made in any other arbitration to which Company was a party. In all cases, the arbitrator shall issue a reasoned, written decision sufficient to explain the findings of fact and conclusions of law on which the award is based.

(d) If, the arbitrator finds in your favor in any respect on the merits of your claim, and the arbitrator issues you an award that is greater than the value of Company’s last written settlement offer made before an arbitrator was selected, then Company will pay you either the amount of the award or $2,000 (“the Alternative Payment”), whichever is greater, plus the actual amount of reasonable attorney’s fees and expenses that you incurred in investigating, preparing, and pursuing your claim in arbitration (the “Attorney’s Payment”). If we did not make you a written offer to settle the dispute before an arbitrator was selected, you will be entitled to receive the Alternative Payment and the Attorney’s Payment, respectively, if the arbitrator awards you any relief on the merits. The arbitrator may make rulings and resolve disputes as to the payment and reimbursement of fees, expenses, and the Alternative Payment and the Attorney’s Payment at any time during the proceeding and upon request from either party made within 14 days of the arbitrator’s ruling on the merits. In assessing whether an award that includes attorney’s fees or expenses is greater than the value of Company’s last written settlement offer, the arbitrator shall consider only the actual attorney’s fees or expenses reasonably incurred before Company’s settlement offer.

(e) The right to attorney’s fees and expenses discussed in paragraph (d) supplements any right to attorney’s fees and expenses you may have under applicable law. If you would be entitled to a larger amount under applicable law, this provision does not preclude the arbitrator from awarding you that amount. However, you may not recover duplicative awards of attorney’s fees or costs. Although under some laws Company may have a right to an award of attorney’s fees and expenses from you if it prevails in an arbitration, Company will not seek such an award.

(f) The arbitrator may award monetary and injunctive relief only in favor of the individual party seeking relief and only to the extent necessary to provide relief warranted by that party’s individual claim. YOU AND THE COMPANY AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITIES AND NOT AS PLAINTIFFS OR CLASS MEMBERS IN ANY PURPORTED REPRESENTATIVE, GROUP OR CLASS ACTION OR ARBITRATION, OR IN THE CAPACITY OF A PRIVATE ATTORNEY GENERAL. Further, unless both you and Company agree otherwise, the arbitrator may not consolidate more than one person’s claims, and may not otherwise preside over any form of a representative, group or class proceeding. The arbitrator may award any relief that a court could award that is individualized to the claimant and would not affect other customers. Neither you nor we may seek non-individualized relief that would affect other customers. If a court decides that applicable law precludes enforcement of any of this paragraph’s limitations as to a particular claim for relief, then that claim (and only that claim) must be severed from the arbitration and may be brought in court. All other claims remain subject to this Arbitration Agreement.

(g) If the total amount in dispute exceeds $75,000 or either party seeks any form of injunctive relief, either party may appeal the award to a three-arbitrator panel administered by AAA by a written notice of appeal within thirty (30) days from the date of entry of the written arbitration award. An award of injunctive relief shall be stayed during any such appeal. The members of the three-arbitrator panel will be selected according to AAA rules. The three-arbitrator panel will issue its decision within one hundred and twenty (120) days of the date of the appealing party’s notice of appeal. The decision of the three-arbitrator panel shall be final and binding, subject to any right of judicial review that exists under the FAA.

(h) Notwithstanding any provision in these Terms to the contrary, we agree that if we make any material change to this arbitration provision (other than a change to any notice address, website link or telephone number), that change will not apply to any dispute of which we had written notice on the effective date of the change. Moreover, if we seek to terminate this arbitration provision, any such termination will not be effective until at least thirty (30) days after written notice of such termination is provided to you, and shall not be effective as to disputes which arose prior to the date of termination.

In order to contact Company regarding a complaint about the Service, please  Contact Us .

19. Technical Support Issues

If you encounter a technical problem when attempting to print or otherwise access your completed application, or some other problem you may encounter in attempting to use our Service, Company’s customer service representatives may be able to assist you with your problem.

If you contact Company’s customer service representatives and request that your completed application be sent to you, you acknowledge and agree that you are specifically authorizing them to log in to your account to generate your application and then view your application data to ensure that it was generated properly.

If you contact Company’s customer service representatives and request that a customer service representative remotely control your computer in order to try to resolve your technical problem, you acknowledge and accept that Company is not liable for any technical problems that may persist or arise with your computer after doing so.

20. General Information

The Terms constitute the entire agreement between you and Company and govern your use of the Website and the Service, superseding any prior agreements between you and Company. The failure of Company to exercise or enforce any right or provision of the Terms shall not constitute a waiver of such right or provision. The Terms do not limit any rights that Company may have under trade secret, copyright, patent or other laws. The employees of Company are not authorized to make modifications to the Terms, or to make any additional representations, commitments, or warranties binding on Company, except in a writing signed by an authorized officer of Company. If any provision of the Terms is found by a court of competent jurisdiction to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties’ intentions as reflected in the provision, and the other provisions of the Terms remain in full force and effect. You agree that regardless of any statute or law to the contrary, any claim or cause of action arising out of or related to the use of the Website, the Service or the Terms must be filed within one (1) year after such claim or cause of action arose or be forever barred. You also agree that the Terms shall not be construed against the drafting party, i.e., Company.

You warrant, represent and agree that, by accessing or using the Website, its Content and/or the Service, you (i) do so with knowledge of any and all rights that you may have with respect to the provisions of these Terms, (ii) have carefully read and considered these Terms and fully understand its contents and the significance of its contents, (iii) are consenting to these Terms of your own informed and free will, based upon such party’s own judgment and without any coercion or fear of retaliation, and (iv) you have been afforded the opportunity to obtain independent legal advice with respect to these Terms.

Further, unless both you and Company agree otherwise, the trier of fact may not consolidate more than one person’s claims, and may not otherwise preside over any form of a representative or class proceeding.

In addition, in the event of a breach of these Terms by you, the Company will, in addition to all other remedies available to it, be entitled to equitable relief by way of a temporary restraining order, or preliminary or permanent injunction and any other legal or equitable remedies.

21. Notice for California Users

Under California Civil Code Section 1789.3, California users of the Website are entitled to the following specific consumer rights notice: The Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs may be contacted in writing at 1625 North Market Blvd., Sacramento, CA 95834, or by telephone at (916) 445-1254 or (800) 952-5210.

Privacy Policy

NOTICE: This privacy policy is effective as of and was last updated on July 7, 2020.

Types of Information We Collect and How We Use It

Personally identifiable information.

As a general policy, no “ Personally Identifiable Information ” (as defined below) is automatically collected from your visit to the Website, but it will be collected if provided by you or received by us in accordance with this Privacy Policy, for example, through one of the “Sources of Personally Identifiable Information” identified below. “ Personally Identifiable Information ” means: (1) your first and last name; (2) your home or other physical address, street name, and name of city or town; (3) your email address(es); (4) your telephone number(s); (5) your social security number; (6) your date of birth; (7) any other identifier that permits you to be contacted in person; (8) personally identifiable employment or financial information; and (9) information about you that we collect from you through this Website or other channels and maintain in personally identifiable form in combination with any of the above information about you.

We will collect and use Personally Identifiable Information about you in a number of ways, including:

• responding to your request for products or services offered through the Website; and
• notifying you about products, services, and other opportunities we think will be of interest to you, including, without limitation, by e-mail, telephone, or SMS Message Service.

By using the Website, you are consenting to the use and disclosure of your Personally Identifiable Information as described in this Privacy Policy.

If you would like to make corrections or updates to your Personally Identifiable Information, including your email address, phone number, or mailing address, or your credit card information or password reminder phrase, you can easily make them through the edit profile section of your account. We reserve the right to collect information about you from other sources and store it in connection with other online or offline information we may possess or obtain about you.

Sources of Personally Identifiable Information

The Personally Identifiable Information which we collect and use may come from a number of sources, including:

• Registration Information, which you provide when registering for our services or products offered through the Website. For example, you will be required to submit personal information such as your name, address, email, and date of birth to verify your identity prior to establishing your account.
• Billing information, such as a credit card number, card issuer, cardholder name and other account details, which is required or requested to process the payment for the products or services you order from us.
• Other information we collect, such as the city of your birth and your mother’s maiden name, which is used to verify your identity in the event you forget your login information required for our online products or services.
• Information you provide to us in response to our communications. For example, we may request that you provide your e-mail address so that we may send you notifications, alerts, special offers and newsletters.
• Information that you provide to us through customer service communications and correspondence, including general feedback.
• Information you provide to us responding to products or services offered through the Website, including information you provide in order to check the status on your application.

Non-Personally Identifiable Information.

Certain non-personally identifiable information, including but not limited to the type of browser you are using, the operating system running that browser, your device ID or MAC address, and your IP address (“ Non-Personally Identifiable Information ”), may be automatically recorded by the standard operation of the Website or its internet servers. Even if you do not provide information to us, we automatically collect certain information about your use and interaction with our Website and services. This Non-Personally Identifiable Information can be used to help diagnose server problems, administer the Website and generally enhance your online experience. We will also collect certain information arising out of your use of the Website, such as cookies, or web beacons, or augment the data we collect with other information from other online or offline sources, including the Demographics and Interest Reports and User-ID tracking features of Google Analytics, AdWords and/or AdSense or other tracking or third-party remarketing codes. You are able to opt out of Google Demographics tracking by installing the official Google Analytics opt-out browser extension  here . We also may collect other Non-Personally Identifiable Information such as: (i) age; (ii) gender; (iii) interest categories (e.g., sports, travel, food & dining); or (iv) parental status. We reserve the right to collect information about you and store it in connection with other online or offline information we may possess or obtain about you.

In addition, when you access our Website or use our services on a mobile device, we may collect certain information automatically, such as the type of device you use, unique device ID, wireless mobile subscriber information, operating system, and information about your use of our services. With your consent, we may use available services on your device to determine your precise location. Our services may be supported by advertising, some of which may be customized based on information we collect or receive about you or your devices, including your location.

A cookie is a piece of data stored on the hard drive of your computer that contains information about you and that is used for record keeping purposes. Cookies enable us to track and target your interests to enhance your experience on the Website. We may set and access cookies on your computer to provide you with customized content and to assist in providing the products that you have requested. We also work with companies who provide services to maintain the Website and enable those service providers the right to use cookies on our website. Most cookies automatically delete themselves from your hard drive after each session. Like many other websites, we may automatically track information based upon your behavior on the Website, including combining information that we obtain through the use of cookies with Personally Identifiable Information, or other aggregate or anonymous data, including a unique identification we may assign you. We also may combine information obtained from first- and third-party cookies to help us better understand our customer demographics and how customers interact with our sites. The information may include browser type, internet service provider, language setting, screen resolution, referring/exit pages, platform type, date/time stamp, IP address, and number of clicks, all used to analyze trends, administer the Website, track your movement in the aggregate, and gather broad demographic information for aggregate use. Most web browsers are initially set up to accept cookies; however, you can reset your web browser to reject all cookies. If you reject the cookie, you may still use the Website, although your access to and use of some areas of the Website may be limited. In addition, if you refuse to accept cookies you agree to assume all responsibility for any resulting loss of functionality.

Web Beacons

Pages on our Website also may contain “web beacons” (also known as Internet tags, pixel tags and clear GIFs). Web beacons allow third parties to obtain information such as the IP address of the computer that downloaded the page on which the beacon appears, the URL of the page on which the beacon appears, the time the page containing the beacon was viewed, the type of browser used to view the page, and the information in cookies set by the third party. We use log files to store the data that is collected through web beacons.

All of your Personally Identifiable Information and Non-Personally Identifiable Information, as well as any other information described above may be referred to collectively as the “User Information.”

How We Respond to Do Not Track Signals

We do not currently support the Do Not Track browser setting.

Sharing of Information

We reserve the right to share, rent, sell, or otherwise disclose certain of your User Information, including Personally Identifiable Information, with affiliated and non-affiliated third parties, including without limitation in connection with the following:

Special Offers  – We sometimes disclose the information we collect to affiliated companies for marketing purposes and to enhance our products or services to better suit your needs. When identifying methods of improving our products or services, or if we think a product or service may be of interest to you, we may extend select special offers of goods or services to you. If you would like to opt-out of receiving these offers, please refer to the “Offering You Choices – Marketing Options,” section below.

Ancillary Services  – We may share your User Information with third-party affiliates, partners and/or service providers providing ancillary or other services, including, without limitation, third-party translators, technology and development services providers, payment processors, and other professional services providers. Without limiting any other provision of this Privacy Policy, we may share your User Information with any such third parties assisting us in the fulfillment of services requested by you or offered to you during your use or in the course of your activity on our Website or in communications with us, including with attorney or legal services providers, whether or not in conjunction with any purchase on our Website.

Vendors  – We sometimes disclose the information we collect to non-affiliated third party companies that operate various services for us, such as marketing, distribution, advertising, analytics, data or list management, or certain product functionalities, or who otherwise provide goods or services which may be of interest to you. If you provide information to us, you are expressly consenting to receiving telephone calls, emails or text messages, or direct mail, from us, or on our behalf, regarding the products and services offered on the Website.

E-Commerce Providers on our Website  – If you provide Personally Identifiable Information to one of our Website’s e-commerce providers, vendors or advertisers (if any), this transaction will occur within the site of the applicable e-commerce provider, vendor or advertiser, not on the Website, and, as such, the Personally Identifiable Information you provide is collected pursuant to and controlled by the privacy policy of such e-commerce provider, vendor or advertiser. We are not responsible for such parties’ privacy policies and we encourage you to familiarize yourself with the applicable privacy policy of the e-commerce site with which you transact business or to contact the operator of such site for more information.

As Permitted by Law  – We may share your Personally Identifiable Information with non-affiliated third parties as permitted by law.

Cooperation with Government Agencies/Response to Subpoenas and/or Court Order  – In order to protect our rights, property, personal safety, and those rights, property and the personal safety of our users and viewers, and to ensure the integrity and operation of our business and systems, may choose to cooperate with any law enforcement request for information or documents, any administrative, civil or criminal subpoena, or any court order, and we may disclose your information (including, without limitation, user profile information (i.e. name, email address, etc.), IP addressing traffic information, and usage history regarding a user in connection with such circumstances.

Transferability of Information  – We may share your User Information and other data with businesses controlling, controlled by, or under common control with us. In the event we go through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of our assets, your Personally Identifiable Information and other User Information will likely be among the assets transferred, and you hereby consent to such transfer.

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Travel document

1 SENTENCE DEFINITION: A travel document is an official identification or proof of identity required for airline bookings, seat reservations, and ticketing.

CATEGORY: Airlines and Airline Services | SUB CATEGORY: Airline Booking and Reservations

Table of Contents

Types of Travel Documents

Other airline booking and reservations terms you can explore.

A travel document refers to an official identification or proof of identity that is required for airline bookings, seat reservations, and ticketing. It is a crucial document that serves as evidence of the passenger’s identity and eligibility to travel on a particular flight.

The travel document is essential for a seamless travel experience as it ensures compliance with legal and security requirements. It verifies the passenger’s identity, legitimizes their right to travel, and enables airlines to implement proper security measures.

There are various types of travel documents that may be required for airline bookings, seat reservations, and ticketing. Some common examples include:

1. Passport: A passport is the most widely recognized travel document and is typically required for international travel. It serves as a proof of citizenship and contains important personal information such as the traveler’s full name, date of birth, nationality, and a photo.

2. National ID Card: In some countries, a national identification card may be accepted as a valid travel document, especially for domestic flights or travel within a regional bloc.

3. Visa: A visa is an endorsement or stamp placed in a passport that grants permission for entry into a specific country. It may be required by the destination country as a prerequisite for travel and often specifies the purpose and length of stay.

4. Resident Card: A resident card, also known as a permanent resident card or green card, is issued to foreign nationals who have been granted permanent residency status in a country. It serves as a valid travel document and is required for certain flights.

For example, if John wants to book a flight from New York to London, he would need to provide a valid travel document, such as a passport, during the booking process. The airline would verify the passport details to ensure that John meets the necessary travel requirements and has the right to enter the United Kingdom. Without a valid travel document, John would not be able to proceed with the booking or board the flight.

• Travel insurance
• Travel restrictions
• TSA (Transportation Security Administration)

What are Travel Documents, and Why Are They Important?

June 26, 2020 By : Administrator

You’ve been planning your trip for months. Meticulously finding the best prices for airfare, hotels, and transportation. Whether it’s an important work meeting or a fun get-away, it’s been on your mind for a long time. 

You pack, get a ride to the airport, and go through security only to find out that you have the wrong travel documents. Or worse, you forgot your travel documents entirely! 

Suddenly your entire trip gets derailed. You miss the big meeting or romantic vacation. And you lose out on a lot of money.

But it doesn’t have to be that way. In this article we’re going to discuss travel document tips, including what travel documents you need to travel overseas, internationally and within the United States. 

And that’s not all. We’re also going to tell you exactly what important travel documents you need to visit the ten most frequently visited countries in the world from France to Australia. 

By the end of this article, you’re going to know:

• What travel documents are.
• Why travel documents are so important.
• What travel documents you need for domestic travel.
• How to apply for travel documents.
• What to do if you lose your important travel documents at home or abroad.
• How much travel documents cost.
• And so much more. 

Let’s get started by defining what travel documents are and why they are so important.

What are travel documents? 

According to  Wikipedia , “A travel document is an identity document issued by a government or international treaty organization to facilitate the movement of individuals or small groups of people across international boundaries, following international agreements.”

Travel documents let other country’s governments know that the holder is authorized to return to their home country, is in good legal standing, and can travel. 

The most common travel document is the passport. A passport is a 3.5” x 5” booklet which declares the holder’s home country and displays the holder’s name, place and date of birth, photograph, signature, and other relevant identifying information. The first page also contains an electronic chip with this information, a biometric identifier of your photo, a chip ID, and a digital signature. The rest of the 28 or 52 pages are blank for immigration stamps and visas. The passport booklet can be used for all entry methods (air, land or sea) and is the only document approved for international air travel.

In addition to the passport booklet, some countries including the United States, Canada, Mexico, and the Caribbean also issue passport cards. A passport card is a wallet sized travel document which can be used to enter the U.S. and land border crossings and seaports of entry. It is also accepted for entry by land or sea into Canada, Mexico, Bermuda and certain countries in the Caribbean.

A passport card can be used as an identity card for domestic air travel, but it cannot be used for international air travel. However, it can be helpful to carry a passport card with you while you are overseas. Many countries require you to always keep your passport with you, but a passport book is too large to fit in an average wallet. Carrying a passport booklet with you would increase your risk of losing it, damaging it, or having it stolen. A passport card fits in an average wallet, and it allows you to keep your passport booklet safely locked away for the time when you’re ready to leave the country.

In addition to your passport when traveling internationally, you might also need a travel visa.

What is a travel visa? 

A travel visa is a conditional authorization from the country you want to visit, allowing you to visit for a certain period or to perform a certain activity. 

For example, if you were traveling internationally to go work for a company based in a foreign country you might need to apply for a work visa, depending on the length of your stay. Or if you were taking a fun trip through the Australian outback, you would need a tourist visa explaining how long you were going to be in Australia and the purpose of your trip. 

Although many countries allow American citizens to apply for visas on the ground, make sure to check to see if you need a visa before planning any international trips. 

Why are travel documents important?

Travel documents are important because they allow you to both enter a foreign country and more importantly re-enter your home country. Without the proper travel documents, you will end up not being able to leave your home country, or even worse, you could be trapped in another country until you can get replacement documents.

Travel documents can also come in handy in other situations such as staying in hotels or other times when you may need to show ID.

If you are reading this article, and currently have lost your important travel documents, keep reading because we’re going to tell you what to do if you lose your travel documents in just a few sections. 

Now that you know what travel documents are and why they are important, let’s move on to the types of travel documents you will need for different trips. Starting with domestic travel within the United States. 

What documents do you need for domestic travel within the United States?

In this section we will review the travel documents you need to travel within the United States, as a US citizen and as a foreign visitor. 

As a US citizen, all you need to travel domestically is a valid form of Government ID. Most commonly this will be a driver’s license. A Driver’s License is an official government document issued by the state in which the holder lives that grants them the right to operate a motorized vehicle such as a car, motorcycle, or scooter. 

If you are a US citizen traveling domestically who does not have a driver’s license, either because you do not drive or because you are under the age of 16, a state issued ID card can be used in the place of a driver’s license if it is valid. 

You can also use your Passport or a Passport card to travel through the United States as a US citizen. If you are a foreign visitor traveling domestically through the United States, you will need to always have your passport. The United States does not require a visa to visit unless you are planning to become a permanent resident or register as a foreign national or refugee. 

If you want to drive while visiting the United States, you may do so with a foreign driver’s license in 49 of the 50 states. Georgia requires foreign visitors who wish to drive acquire an  International Driving Permit.   Now that you know what travel documents you need for domestic travel, let’s look at what travel documents you need for international travel.

What documents do you need for international travel?

When traveling internationally the important travel documents you need will vary from country to country.

One travel document you will always need is your passport. Whether card or booklet, your passport is the most important travel document you have when you travel internationally. 

As a United States citizen traveling internationally, you can only use your passport card when traveling to the following countries:

• The Caribbean

If you are traveling to any other country, you must use your passport booklet.

While the US passport is no longer the most powerful travel document in the world, you can still access a whopping  174 countries without a visa!    And to make things even easier, American citizens can apply for an on-arrival visa in places like Indonesia, Bahrain, Cambodia, Djibouti, and Ethiopia.

Chances are you won’t need a visa unless you are traveling somewhere like Russia, but you should still check before making any travel plans. After all you don’t want to end up having to get back on a plane after 14 hours simply because you didn’t do an Internet search for “Do I need a visa to go to Australia?”

Other possible travel documents include medical prescriptions for medications and an international driving permit if you plan to drive while overseas.

Now that you know what important travel documents you need to travel domestic and international, let’s look at how much travel documents cost.  

How much do travel documents cost?

In this section we will look at how much travel documents like passports, passport cards, driver’s licenses, and visas cost. 

Let’s start by looking at passports. As you’ve already learned, there are 2 types of passports:

• Passport booklets. 
• Passport Cards

Now let’s see how much it costs to apply for and replace each of these types of passports in 2023:

To apply for a US passport for the first time if you are at least 16 years old costs $165. That $165 is broken up into a $130 application fee and a $35 acceptance fee. If your passport is not granted you will only be charged the application fee.  

To renew a US passport costs $130.

To replace a US passport costs the full $165 that a first-time passport costs. 

You can pay extra to expedite service or have your passport shipped back using overnight shipping. Additionally there are services to  rush a replacement passport in as little as 48 hours which cost significantly more. 

A passport card for a first-time applicant who is over 16 years of age costs $65. A $30 application fee and a $35 acceptance fee. 

It costs just $30 to renew a US passport card. To replace a passport card costs the full $65.

If you apply for a passport book and card at the same time (adult or minor), you only pay one acceptance fee, so it costs $35 less than applying for them separately.

If you are applying for a passport for someone under 16 the costs are reduced. The cost for a passport for a minor under 16 years of age is $135 for a booklet or $50 for a passport card. 

For those of you reading this outside of the United States, check your local government’s website for passport fees. 

Now that you know how much a passport, and passport card cost, let’s look at the application process.  

How do you apply for travel documents? 

In this section we will look at how to apply for a passport book or passport card.

You will not learn how to apply for a driver’s license because those rules vary from state to state. For updated information on how to obtain a driver’s license go to your state’s motor vehicles department website or visit the DMV in person. 

To apply for a passport, you will need to complete the following steps:

Step 1: Gather all the necessary documents. To apply for a passport you will need to first print then fill out a  DS-11 Passport form.  Next you will need to gather evidence of US citizenship, proof of identity and a recent color photo. Be sure to include a photocopy of the front and back of both your citizenship and identity documents. These photos can be taken everywhere from your local post office to CVS. To find a place near you simply do a Google search for the term “passport photos near me.” Finally, you will need to include a check for the necessary fees mentioned earlier in this article.  

Step 2: Send the package through the US Post Office (USPS). Did you know that the USPS has a special service just for handling passport applications? Go to the USPS website then find the nearest location that handles passports. Be aware the post office only handles passport services during certain hours. Be sure to get any necessary tracking and insurance on your package at the time of sending it. 

Step 3: Wait. While you can pay $60 to expedite service and an additional $17.13 for overnight return service, the average processing time for a passport is 4-6 weeks. Be sure to account for the processing time when applying for your passport. You don’t want to apply for a passport for a trip you planned in 3 weeks only to not get your passport in time to go.  

The steps for applying for a passport card are the same.

You now know how to apply for a passport but what happens if you lose your passport, or it expires?

What do you do if you lose your travel documents? 

In this section we will look at what to do if you lost your important travel documents both at home and in a foreign country. 

What do you do if you lose your important travel documents at home?

Losing your passport, driver’s license or passport card at home is less serious than losing them in a foreign country, but you’ll still want to replace those documents as quickly as possible. 

To replace a lost driver’s license, contact your local department of motor vehicles. The process to replace a lost driver’s license varies from state to state with some states allowing you to fill out a form online while others require you to make a trip down to the DMV office. 

Before replacing a lost passport, you must first report it lost or missing. You can do so on this  website  or you can fill out a  DS-64  form and mail it to the address on the form. 

Once you have reported your passport lost or stolen you must again fill out a DS-11 form but this time you must submit it in person. Where you submit the DS-11 depends on how soon you are traveling. If you are traveling in 3 weeks or less, you must submit it to a passport agency or center. If you are traveling in more than 3 weeks, you must submit it to a passport acceptance facility. The same process applies for replacing a lost or stolen passport card. 

How do you replace your travel documents in a foreign country? 

If you lose your important travel documents while traveling internationally the situation is a bit more serious. 

You may not be able to replace your driver’s license while in a foreign country. But if you have a secondary form of ID like a passport, you should still be able to board your flight and return home. 

Losing your passport while traveling overseas is a much bigger deal. If you lose your passport while traveling internationally you will need to replace it before you attempt to return to your home country. This means you will probably need to find a place to stay for anywhere from a few days to a few weeks. 

To replace your passport internationally you will need to contact the American Embassy to report your passport as lost or stolen. The Consular Section of the US Embassy will work with you to replace your passport. 

Be aware that you will most likely need to get new passport photos taken before contacting the Embassy. 

Can you travel without travel documents?

The simple answer is no. But what you may not know is that it is up to the discretion of the receiving country as to whether to accept travelers without travel documents. 

“ Without passports, people would be expected to present some other form of identification,” says Larry Yungk, a UNHCR resettlement officer.

Only refugees can be registered at the border so if you are not fleeing from persecution or danger, you better have your travel documents ready! Now that you know why it’s a bad idea to lose your important travel documents, let’s look at what travel documents you need to visit the most frequently visited countries on Earth.

Travel documents for the 10 most frequently visited countries:

• Travel Documents For the USA. If you are a United States Citizen you may enter the United States with Valid passport, passport card from certain countries or a trusted traveler’s program card such as Global Entry. As a non-US you must carry a passport and certain types of visitors or visitors from certain countries may need a Visa. 
• Travel Documents For France. US Citizens traveling to France to see the Eiffel Tower must present a current US passport with at least 3 months of validity after your return date home. Travelers going to France for business are not required to obtain a visa if they stay for less than 90 days. 
• Travel Documents For Canada. Whether you are heading to Vancouver or Toronto,  Canada requires that US citizens present both proof of identity and proof of citizenship. A valid passport, passport card or NEXUS card satisfies these requirements.
• Travel Documents For Australia. Before you throw another shrimp on the barbie, you need to know that Australia requires US citizens to present three separate travel documents. To enter Australia you must present a valid passport, a valid visa and a completed and signed “Incoming Passenger” card. 
• Travel Documents For Mexico. Whether you’re on your way to Cancun or Cozumel, to travel from the United States to Mexico you will need to present either a valid passport, passport card, or Trusted Traveler card. 
• Travel Documents For Hong Kong. Heading to the shopping capital of Asia? If you are traveling to Hong Kong, you will need a valid passport and proof of your return trip home. Tourist visas are not required for stays under 90 days. 
• Travel Documents For Spain. If you want to run with the bulls in Pamplona, better pack a passport. To enter Spain as a US citizen you will need a valid passport with at least 90 days of validity beyond the dates of your trip. You will not need a visa if you are staying for less than 90 days. 
• Travel Documents For Japan. On your way to the land of the rising sun? To enter Japan as a tourist for less than 90 days you only need a valid passport. However you cannot work on what the Japanese call “visa free” entry. If you want to work in Japan, you will need to obtain a work visa, no matter how short your stay is. 
• Travel Documents For The Netherlands. To enter the Netherlands, home of Amsterdam you need a passport with 3 months of validity after your departure date. You will also need to show proof of travel insurance, enough money to cover your stay,  and a return ticket. You do not need a visa if your stay is shorter than 90 days. 
• Travel Documents For The United Kingdom. If you’re planning a quick jaunt off to merry old England, you’ll need a valid passport, but you’ll only need a Visa if you plan to stay for longer than 6 months. 

There you have it – the important travel documents needed to visit the 10 most frequently visited countries in the world from France to Australia!

You now know everything you need to know about travel documents from why they are important to how much they cost. So, use these travel document tips, get out there and have a safe and hassle-free trip! 

Need help to decide which trip insurance suits you best? Call us today at 480-813-9100, send an email to [email protected] , or click on the live chat bubble at the bottom of this page — we’ll be happy to help! Let us do the hard work in protecting you so that you can enjoy your destination!

Administrator

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What Are Travel Documents: A Traveler’s Checklist

Before leaving your front door for the airport, train station, or final travel destination, it’s essential that you take inventory of your belongings, especially your travel documents.

Travel documents are an essential part of a traveler’s checklist. Considering how hectic and confusing international travel to Europe is, possessing a clear grasp of travel documents, what they do, and your checklist will make your journey less stressful.

What Are the Travel Documents You Need To Travel to Europe?

Travel documents can refer to a wide range of information that comes with international travel. Generally, travel documents refer to:

Valid passports are the most common type of travel document used for international travel. Passports are essential to international travel; they are the best way to establish a traveler’s identity. Most countries worldwide will not let travelers into their country without a passport.

The traveler’s home country issues passports. A valid travel document corroborates that the traveler is a citizen of their country, including a person’s name, date of birth, gender, and information about physical appearances like eye and hair color. 

For example, the U.S. government issues U.S. passports, usually from the U.S. Department of State, and proves U.S. citizenship to foreign nationals in your destination country. You nearly always need a passport for international travel authorization.

Remember: Passports are the most credible travel documents a traveler can possess, making them an integral part of your traveler’s checklist.

How Do You Get a Passport?

Passports can be obtained through your local government agencies.

Generally, the issuance of a passport comes with a few anywhere between 50 and 100 dollars. To receive a passport, you must submit a photograph to the government agency issuing the document that abides by their photograph standards.

These documents are integral to getting travelers inside and traveling within the European community. Your documentation informs several functions that are key to effective international travel. 

Photo IDs are a general term for government-issued identification documents. They contain basic personal information like your name, date of birth, address, and photograph. The most common type of photo ID is a driver’s license, though permanent resident and passport cards are also photo IDs.

While some photo identity cards are sufficient for local travel, more strict international protocols require more intensive photo IDs like passports or visas to travel abroad.

Nevertheless, bringing a photo ID like a driver’s license along on an international trip may assist with localized travel within a country's borders or even across the open borders of EU-participating nations, for example.

Visas are a vital travel document for people on extended stays in a country where they do not possess citizenship.

Whereas a citizen’s home country issues passports, travelers are issued visas by the government that is the destination of their journey. This document allows a traveler to visit, occupy, or leave the country from whom the visa is issued.

Types of Visas

There are many different types of visas, including:

• Student visas for travelers studying abroad
• Tourist visas for travelers on vacation in another country
• Work visas for travelers who move to another country for occupational reasons
• Transit visas for travelers who must pass through a country as part of their journey.

How To Get A Visa?

Travelers must apply to a country’s foreign office to obtain a visa. Visas can range in the duration of use; some visas allow a single visit while others are re-entry permits.

The visa approval requirements vary by country. Research the protocol for your visa before you start planning travel arrangements. 

The Importance of Travel Documents

Your travel documents help you:

• Verify your information
• Makes travel easier
• It opens doors for opportunity

Verify Your Information

The world has never been more connected than it is today. While travel is far easier to do than before, the ease of international travel to Europe hinges on checks and balances that ensure communities remain safe.

Traveling with proper documentation like a passport or visa helps the nation you’re visiting monitor the influx of travelers going in and out of the country. Keeping your documents in order enables you to verify your information to meet all the requirements that maintain safe, effective international travel.

Makes Travel Easier

Your documents help you establish your credibility across borders. Carrying the proper documentation makes travel easier as you have the legal claim to navigate effectively between countries.

Your passports, visas, and tickets are issued by state and business authorities, making it easier for you to travel to your final destination and establishing credibility for the future.

Opens Doors for Opportunity

Acquiring the proper documentation required for international European travel opens up opportunities.

Passports and visas allow for extended stays in certain travel zones in the European community. Non-European citizens can gain access to the opportunity to embark on extended vacations or even gain the opportunity to work in Europe.

European Travel Zones

Europe’s travel zones differ in a few crucial ways. Let’s break down the continent in a travel context in three different ways to understand better how international travel works in Europe, 

• The European continent
• The Schengen Area
• The European Union

What Is the European Continent?

Europe describes all the countries that have borders on the European continent. The European continent categorizes nations from Iceland to Turkey and Russia geographically.

Some European countries do not play a role in the two primary travel blocs that play key roles in international travel to Europe: the Schengen Zone and the European Union.

While Albania may be a geographically European country, it does not participate in any international agreements within the European community that facilitate international travel .

Travel Documents Need To Travel the European Continent

Because the European continent is not a political entity, the documents required to travel between certain countries can differ significantly. In most countries, foreign travelers must possess a passport; some require more strict travel documentation like visa requirements.

What Is the Schengen Area?

In 1985, the Schengen Agreement was signed by 27 European countries in Schengen, Luxembourg.

This agreement began a new area of travel between the 27 participants of the agreement, establishing the Schengen Area .

The Schengen Area is a travel zone that allows for eased travel restrictions between participant nations. Travelers can travel from Portugal to Latvia as if it were one country. Before the Schengen Agreement, the border restrictions between European nations were more strict.

With the proper travel documents, travel between Schengen Area countries is seamless.

Here are the countries that participate in the Schengen Agreement :

• Czech Republic
• Netherlands

What Travel Documents Are Needed for Travel in the Schengen Area?

For Schengen Area members, travel documents needed for travel between participant countries are virtually non-existent. The Schengen Area promotes free movement between the countries in the agreement, allowing for faster, more effective travel.

For international travelers, travel between Schengen Area countries is relatively similar. A traveler from a non-Schengen country could drive from Portugal to France without passing through border checkpoints.

However, travelers from non-Schengen Area countries need a passport or a visa to enter the Schengen Area countries in the first place. Most countries also require proof of vaccination in the wake of the COVID-19 pandemic.

What Is the European Union?

The European Union is a political confederation of European nations that abide by uniform standards in currency, commerce, citizenship, and travel.

The close ties between E.U. member states mean that travel between them is virtually limitless. The European Union has 27 members .

Overlap between E.U. member states and Schengen Area participants means many free movements allotted by these organizations in the European community.

These are the 27 members of the European Union:

What Travel Documents Are Needed for Travel in the EU?

Like the Schengen Area, travel between EU member-states is generally unrestricted for EU citizens.

There may be increased requirements for crossing into the EU countries for non-EU members, such as U.S. citizens or permanent residents.

Foreign travelers are generally required to have a passport, though travel between EU member-states may not need a passport; photo IDs may be an acceptable form of identification.

Certain travelers may require a visa to travel into the European Union depending on their nation of origin or the duration or reasons for their stay.

Learn more about the differences between Schengen travel visas and EU visas.

Check Off Your Traveler’s Checklist with Help from ETIAS

Starting in 2025, the EU will implement the European Travel Information and Authorisation System . ETIAS forms the basis for travel protocol within the EU member-states in the Schengen region for improved security within the EU.

The changes implemented by ETIAS provide opportunities for travelers without visas to pre-screen their security checks for safer, faster travel within the EU.

To learn more about how ETIAS affects your traveler’s checklist, consult our FAQ page . 

Schengen Area

Country Profiles | European Union

European Travel Information and Authorisation System | European Commission

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What Is A Travel Document Number?

Are you looking for a clear and concise guide on travel document numbers? Then you’re in the right place because that’s exactly what I’ll be talking about right here!

Travel documents are necessary for international travel, and every such document that exists has a unique number that serves as a personal identifier. How do they work, where can you find them, and what’s their point are a few of the questions I’ll answer in this detailed guide. So, read on to learn more about travel document numbers and their purpose!

What Is A Travel Document?

Let’s start with the basics – a travel document is the primary identifying document for travelers in foreign countries . The most common type of travel document is a passport, but visas and IDs can also function as viable travel documents. In order to cross the border of any country, you need some sort of identifying travel document.

Passports are the identifiers, and whenever you’re filling a form that requires you to put in a travel document number, the serial number of your passport is usually enough.

Travel document numbers can also refer to the unique identifying numbers of visas and ID cards, but whenever that is the case, it is usually specified in the form. If you’re not sure which travel document number you’re required to input, your best bet is to ask the relevant authorities directly.

Travel documents can also be required for domestic travel. Passports are usually necessary for international travel, visas are required by certain countries for nationals of certain countries, and IDs are usually enough for domestic travel. Some neighboring countries allow their residents to travel between the borders with just IDs as well, but this only works for the nationals of those countries.

What’s A Travel Document Number? 

A travel document number is a unique combination of letters and numbers that allows for the identification of a travel document. Just like every car has a unique chassis number and every laptop has a unique serial number, every travel document issued legally has its own unique number.

That number serves as an identifier for that specific document and its owner. Its purpose is to allow officials to keep track of people who travel to and through countries, and to make sure that everything is in order. Keep in mind that you should carry a travel document with you at all times when traveling internationally – at the very least, keep a photo of your passport’s information page on your phone.

Different countries can have different systems in place for issuing travel document numbers, meaning that one country can have a 13-character document number for their passports, and another one can opt to issue passports with 6-character identifiers.

It’s also possible for passports issued in the same country to have identifying codes of varying lengths. This is very common in the United States – US passports usually have between 6 and 9 characters, depending on where the document was issued, who it was issued to, what purpose it was issued for, etc.

When Will I Need A Travel Document (Number)?

You will need a travel document for both domestic and international travel, obviously. But that’s certainly not the only scenario in which you might be asked to list the serial number of your travel document, so keep reading.

In some EU countries, foreigners are required to report their stay to the relevant authorities. This can usually be done at a local police station, the town hall, or tourism authorities. You must report your stay within a day or two of entering the country (it depends on the specific country), and you will be asked for your travel document number. If you’re staying at a hotel, you usually don’t have to worry about this, since hotels do this for all their guests.

Additionally, street checks by police officers are common in most countries in the world. It hasn’t happened to me personally yet, but a police officer can stop you and ask for ID. Foreigners are required to present their passports, which is why you should always carry your passport with you while you’re traveling abroad.

Passport Document Number

Passports are the most important travel documents for international travel. Every country on the planet has its own unique passport, and every single one of those passports has a unique identifying number. That allows officials to keep track of who enters their country and how long they stay there, plus it helps prevent any illegal activity and wrongdoings.

The document number of passports is usually located in the upper right corner of the information page. It can also be found at the bottom of that page, and in some passports, there can be a third instance just below the passport owner’s photograph. The number is usually labeled as “passport document number” or “passport serial number”, making it very easy to find.

Whenever you’re asked to enter your primary travel document number, in most cases it’s enough to enter the serial number of your passport since that is the primary travel document for most people.

US Passports: Booklet or Card Number?

The United States issue both passport cards and passport booklets to its citizens. Both function as unique travel documents, and they can’t be used interchangeably. A passport card is suitable for domestic travel, but it’s not a valid document for international travel. You can’t get a stamp or a visa if you just have a passport card, so you do need the booklet if you want to travel the world.

It’s worth noting that it is possible to travel to Canada, Mexico, Bermuda, and the Caribbean Islands with just a passport card. But that’s it and you will need a passport booklet to travel to other countries in the world.

The main difference between cards and booklets is the cost of issuing. Passport cards are just some $40, whereas booklets cost almost twice as much. Also, since these are both unique travel documents, they will have different document numbers, so don’t be confused by that.

If you’re asked for your travel document number, you should usually use the serial number of your passport booklet. The number of your passport card will work only if you’re traveling to one of the countries mentioned earlier in this segment.

Visa Document Number

If only we could travel the entire world with just our passports! Unfortunately, we can’t – a lot of countries still require a visa for certain foreigners, and you might be asked for the document number of your visa. This is where things can get confusing for some people since visas can feature several serial numbers.

The main document number of a visa is usually prominently displayed. In the EU Schengen visa, it’s in the top right corner of the document, way above all the other information. US visas feature the number in the bottom right corner, and it’s written in bright red color which makes it very easy to find.

Don’t confuse it with the control number – its sole purpose is for the US State Department to be able to keep track of various visa issuances, and it holds zero significance for the traveler.

Visas also include your passport number, and along with the visa number and the control number, it can be a bit confusing to find the right travel document number, especially if you’re not sure what you’re looking for.

That’s why the serial number of a visa is always different than the rest of the information on the page – it can be written in a different color, in a bigger font, or displayed separately from the other numbers.

ID Document Number

Sometimes it is possible to travel to a foreign country with just your ID or even a driver’s license. It’s worth noting that these instances are pretty rare and that the number of countries you can travel to without a passport is very limited. In most instances, citizens of a country can travel to some of its neighboring countries or overseas territories with just an ID, but it can never hurt to bring your passport as well.

Just like passports and visas, every ID has a unique identifying number. It’s usually listed under “identity card number” or “identity document number”, and it often contains both alphabetical letters and numbers.

Green Card Number

Green cards are specific for the United States and they’re issued only to permanent residents in the country. Getting a green card is a lengthy process since it is one of the most coveted identity documents in the world for most people who weren’t fortunate enough to be born in the US. Owning a green card allows you to live and work in the United States, but you still won’t be issued a US passport.

Green cards usually have two listed numbers – one that is listed as the A# (alien) or USCIS#, and another one which is the official green card identifying number. The A# is usually listed at the center on the front of a green card, and it’s the unique identifying number for the owner of that green card.

The other number is listed at the bottom on the back of a green card, and it has 13 characters – it usually starts with three letters, followed by ten numbers. This number also refers to the specific immigration case that led to the issuing of the green card, making it easy for relevant authorities to keep track of everything. 

It’s worth noting that you can’t travel internationally with just a green card – you still need your passport. However, a green card makes it much easier to travel back and forth between the US and your birth country, and it generally makes the entire process quicker and easier.

About the Author Anna Timbrook

Anna is the co-owner of expert world travel and can't wait to share her travel experience with the world. With over 54 countries under her belt she has a lot to write about! Including those insane encounters with black bears in Canada.

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Travel Documents

If you wish to return to the United States lawfully after traveling outside the United States, you generally must have a:

• Valid entry document, such as a Permanent Resident Card (Green Card) or nonimmigrant visa; or
• Valid and unexpired travel document.

The type of document you need varies depending on your immigration status (including lawful permanent resident status) or if you have a pending immigration benefit request.

You generally need to apply for and obtain a travel document before you leave the United States. Before planning travel, please consider USCIS processing times . If you have an urgent need to travel outside the United States, see our Expedite Request and  Emergency Travel  pages for additional information.

File  Form I-131, Application for Travel Document , to request travel documents, including:

• Advance parole document for noncitizens in the United States seeking to return after temporary travel abroad (including advance permission to travel for Commonwealth of the Northern Mariana Islands (CNMI) long-term residents);
• Refugee travel document;
• Reentry permit; or
• Temporary Protected Status travel authorization.

If you are already outside the United States and need to return, but do not have your reentry permit, Green Card, advance parole document, or Temporary Protected Status travel authorization document because it was lost, stolen, or destroyed, see Form I-131A, Application for Carrier Documentation.

NOTE:  If you file Form I-131, Application for Travel Document, to request an advance parole document to authorize your return to the United States after temporary travel abroad and  you depart the United States before we issue your advance parole document, we will consider your Form I-131 application abandoned unless you were previously issued an advance parole document that remains valid for the entire time you are outside the United States.

Travel outside of the United States may have severe immigration-related consequences.

Admission or parole into the United States is not guaranteed even if you have the appropriate documents. You are still subject to immigration inspection or examination at a port of entry to determine whether you may be admitted or paroled into the country and whether you are eligible for the immigration status you seek.

Additional cautions for people in certain circumstances are summarized below.

If you are a nonimmigrant

If you have been admitted as a nonimmigrant and have filed Form I-539, Application to Extend/Change Nonimmigrant Status , to change to a different nonimmigrant status, we generally will consider your Form I-539 abandoned if you leave the United States before we make a decision on your application, though there are some exceptions.  Having an advance parole document does not prevent abandonment of the change of status application. When you return to the United States, you are likely to be denied admission if your current status has expired.

If you have a pending Green Card application

In general, if you are applying for adjustment of status (a Green Card) and leave the United States without the appropriate travel documentation (for example, an advance parole document), you may not be allowed to reenter the United States when you return. Even if you are allowed to reenter, you may be found to have abandoned your pending application for adjustment of status.

If you have unlawful presence or a removal order

If you have accrued unlawful presence while in the United States or have a removal order, then you may be found inadmissible if you seek admission after a departure from the United States, even if you have a travel document.  We follow the Board of Immigration Appeals decision in Matter of Arrabally and Yerrabelly , which held that travel on advance parole does not constitute a “departure” for purposes of triggering the 10-year unlawful presence bar under Immigration and Nationality Act (INA) § 212(a)(9)(B)(i)(II) for applicants for adjustment of status. We also apply this analysis to INA § 212(a)(9)(B)(i)(I) and to individuals with TPS who travel on TPS travel authorization.  For more information, please see  Section 212(a)(9) of the Immigration and Nationality Act (INA) and the Unlawful Presence and Inadmissibility page. 

Advance parole allows you to travel back to the United States without applying for a visa. A transportation company (airlines) can accept an advance parole document instead of a visa as proof that you are authorized to travel to the United States. An advance parole document does not replace your passport.

Please note that having an advance parole document does not guarantee that you will be allowed to reenter the United States. At the airport or border, a U.S. Customs and Border Protection (CBP) officer will make the final decision about whether to allow you to reenter the United States.

Advance parole is most commonly used when someone has a pending:

• Form I-485, Application to Register Permanent Residence or to Adjust Status : If you depart the U.S. while your Form I-485 is pending without first obtaining advance parole, USCIS will deny your case unless you fit into a narrow exception for people with certain nonimmigrant statuses.
• Form I-589, Application for Asylum and for Withholding of Removal : If you are an asylum applicant and you intend to travel outside the United States and return, you must apply for and receive advance parole. If you leave the United States without first obtaining advance parole, we will assume that you have abandoned your asylum application.

For information on how to apply for advance parole, go to our Form I-131, Application for Travel Document page.

USCIS issues refugee travel documents to people with refugee or asylum status and to lawful permanent residents who obtained their Green Cards based on their refugee or asylee status.

You must have a refugee travel document to return to the United States if you:

• Have refugee or asylee status but are not a lawful permanent resident (Green Card holder); or
• Are a derivative asylee or refugee.

If you do not obtain a refugee travel document before you leave the U.S., you may be unable to re-enter the United States or you may be placed in removal proceedings before an immigration judge.

For information on how to apply for a refugee travel document, go to our Form I-131, Application for Travel Document page.

Permanent or conditional residents should apply for a re-entry permit if they will be outside the United States for one year or more. While it is valid, a re-entry permit allows you to apply for admission to the U.S. without having to obtain a returning resident visa from a U.S. Embassy or Consulate. Go to our Form I-131, Application for Travel Document page for information on how to apply.

Travel authorization for Temporary Protected Status (TPS) beneficiaries allows you to travel back to the United States and, if you are eligible, be inspected and admitted into TPS. A transportation company (such as an airline) can accept a TPS travel authorization document instead of a visa as proof that you are authorized to travel to the United States. A TPS travel authorization document does not replace your passport.

Please note that having a TPS travel authorization document does not guarantee that you will be allowed to reenter the United States. At the airport or border, a U.S. Customs and Border Protection (CBP) officer will make the final decision about whether to allow you to reenter the United States.

If we are still adjudicating your application for TPS and you wish to travel outside the United States, you may request advance parole.

For information on how to apply for TPS travel authorization, go to our Form I-131, Application for Travel Document , page.

Carrier documentation allows an airline or other transportation carrier to board permanent residents who have temporarily been outside the United States and whose Green Card or re-entry permit has been lost, stolen or destroyed. If you are a permanent resident in this situation, you may need to file a Form I-131A. Go to the Form I-131A, Application for Travel Document (Carrier Documentation) for more information.

Example sentences travel documents

The ads include a number to text for 'free advice and help with travel documents '.

Officials said they had already had calls from foreigners on a special number offering free advice and help with travel documents .

Some sites selling travel documents have been exposed as scams, used to elicit credit card and identity details for fraud.

Countries that do not cooperate in providing travel documents should be 'named and shamed', and people simply flown back to them.

One morning, she left the house as usual, carrying only a handbag with her travel documents , her degree certificate and her laptop.

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Travel Document Definition

Travel document or Form I-131, Application for Travel Document , is used to apply for three different types of travel documents so that non-US Citizens can legally leave and later return to the United States:

• Advance Parole
• Refugee Travel Document
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How To Fill Out An Application For A Travel Document

Published: November 2, 2023

Modified: December 28, 2023

by Athene Salmeron

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Introduction

When planning a trip abroad, one of the essential tasks is to have all the necessary travel documents in order. Whether you’re traveling for business or pleasure, it’s crucial to fill out an application for a travel document to ensure a smooth journey. This document serves as your identification and proof of eligibility to enter a foreign country.

While the specific requirements for travel documents may vary depending on your destination and citizenship, the application process can be intimidating, especially for first-time travelers. However, with a little preparation and understanding of the process, it can be a relatively straightforward task.

By carefully filling out the application and providing accurate information, you can avoid delays or rejections that can disrupt your travel plans. This article will guide you through the process of filling out a travel document application, including the required documents, step-by-step instructions, and common mistakes to avoid.

Keep in mind that the process and requirements can vary depending on the country you are traveling to and your nationality. It is advisable to check with the embassy or consulate of the destination country for the most up-to-date and accurate information regarding travel documents.

Understanding the Travel Document Application

Before diving into the application process, it’s essential to understand the purpose and significance of a travel document. A travel document, also known as a visa or passport, is an official government-issued document that grants you permission to enter and stay in a foreign country for a specific period. It serves as your identification and establishes your eligibility to travel internationally.

The specific type of travel document you need will depend on various factors, including your citizenship, the purpose of your trip, and the country you plan to visit. Some common types of travel documents include tourist visas, business visas, student visas, and work permits. Each type has its own set of requirements and restrictions, so it’s crucial to determine the correct category for your travel plans.

The travel document application is a form that you need to fill out to provide the necessary information to obtain your travel document. It typically includes personal information such as your full name, date of birth, nationality, passport number, and contact details. Additionally, you may be required to provide supporting documents such as proof of accommodation, travel itinerary, financial statements, and photographs.

It’s important to note that the application process can vary significantly from country to country. Some countries have an online application system, while others require you to submit a physical application form in person or by mail. It’s crucial to familiarize yourself with the specific requirements of the country you plan to visit and follow the instructions provided by the relevant embassy or consulate.

Understanding the purpose and requirements of the travel document application is the first step towards a hassle-free and successful application process. In the next section, we will discuss the required documents and information you need to gather before filling out the application form.

Required Documents and Information

When filling out a travel document application, you will need to gather specific documents and information to support your application. While the exact requirements may vary depending on your destination and the type of travel document you are applying for, here are some common documents and information you may need:

1. Valid Passport: Your passport is one of the most crucial documents for travel. Ensure that your passport is valid for at least six months beyond your intended stay in the destination country.

2. Proof of Travel: Depending on the purpose of your trip, you may need to provide proof of your travel arrangements. This could include flight itineraries, hotel reservations, or an invitation letter from a host in the destination country.

3. Proof of Sufficient Funds: Some countries require you to show that you have enough funds to support yourself during your stay. This could include bank statements, credit card statements, or proof of sponsorship if applicable.

4. Passport-sized Photographs: You will likely need passport-sized photographs that meet specific requirements, such as size, background color, and head positioning. Check the guidelines provided by the embassy or consulate to ensure your photographs meet the criteria.

5. Application Fee: Many travel document applications require payment of a fee. The amount and payment method will vary, so make sure to check the embassy or consulate website for the updated fee information.

6. Supporting Documents: Depending on the type of travel document you are applying for, you may need additional supporting documents. This could include a letter of invitation, a letter from your employer, educational certificates, or medical insurance documentation.

It’s essential to carefully review the requirements provided by the embassy or consulate of the destination country. Failure to provide the necessary documents or information can result in delays or even the rejection of your application. Additionally, make sure that all documents are in the required format and meet any specifications outlined by the authorities.

Now that you have gathered the necessary documents and information, let’s move on to the next section, where we will guide you through the step-by-step process of filling out the travel document application form.

Step-by-Step Guide to Fill Out the Application Form

Now that you have all the required documents and information, it’s time to fill out the travel document application form. The following step-by-step guide will help you navigate through the process:

1. Read the Instructions: Before you start filling out the application form, carefully read the instructions provided by the embassy or consulate. Familiarize yourself with the specific requirements, guidelines, and any specific instructions related to the application process.

2. Provide Personal Information: Start by filling out the personal information section of the form. This typically includes your full name, date of birth, gender, nationality, and contact details. Ensure that all the information you provide is accurate and matches the details on your passport.

3. Travel Details: Enter the details of your intended travel, including the dates of entry and exit, the purpose of your visit, and the duration of stay. Be specific and provide accurate information to avoid any discrepancies.

4. Passport Information: Enter your passport details, including the passport number, issue date, and expiry date. Double-check that the information is accurate and matches your current passport.

5. Provide Supporting Documentation: Attach any required supporting documents to the application form. Ensure that the documents are in the specified format and meet the guidelines provided by the embassy or consulate.

6. Review and Double-Check: Once you have filled out all the necessary sections and attached the required documents, thoroughly review your application form. Check for any errors, missing information, or inconsistencies. It’s crucial to provide accurate and complete information to avoid any delays or rejections.

7. Pay the Application Fee: If there is an application fee, make sure you submit the payment as instructed by the embassy or consulate. Keep a copy of the payment receipt for your records.

8. Submit the Application: Depending on the application process of the destination country, submit your application form either online, in person, or by mail. Follow the instructions provided by the embassy or consulate and ensure you submit the application within the designated timeframe.

9. Track the Application: After submitting your application, you may be given a reference number or tracking code. Keep this information safe, as it will allow you to track the progress of your application and receive updates.

Remember, the process may vary depending on the country you are applying to, so it’s vital to follow the instructions specific to that embassy or consulate. By carefully filling out the application form and providing accurate information, you increase the chances of a successful application. In the next section, we will discuss the importance of providing accurate personal information.

Providing Accurate Personal Information

When filling out a travel document application, it is crucial to provide accurate and truthful personal information. Your personal information serves as the basis for determining your eligibility for the travel document, and any discrepancies or inaccuracies can lead to delays or even the rejection of your application.

Here are some key reasons why providing accurate personal information is vital:

1. Identity Verification: The information you provide, such as your full name, date of birth, and passport number, is used to verify your identity. Any inconsistencies or discrepancies with your identification documents can raise flags and lead to a longer processing time or rejection of your application.

2. Background Checks: Immigration authorities may conduct background checks to ensure that applicants do not have any criminal records or travel restrictions. Providing false or inaccurate information can hinder the evaluation process and potentially result in the denial of your travel document.

3. Consistency: It’s crucial to ensure that the information you provide on the application form matches the details on your identification documents, such as your passport. Any inconsistencies can create confusion and raise suspicion, which can cause delays or rejections.

4. Accommodation and Travel Plans: Providing accurate information regarding your travel dates, accommodation details, and itinerary is essential for the processing of your travel document application. Inconsistencies or false information can lead to complications and potential issues at immigration checkpoints upon arrival.

5. Legal Consequences: Providing false or misleading information on a travel document application is considered fraud and can have severe legal consequences. It is important to be honest and transparent throughout the application process to avoid any legal repercussions.

Double-checking your personal information before submitting your application is crucial. Take the time to review your application form for any errors, typos, or inconsistencies. It is also advisable to cross-reference the information with your passport and supporting documents to ensure accuracy.

If you realize that you have made an error or need to update your personal information after submitting the application, it’s crucial to contact the embassy or consulate immediately. They will provide guidance on how to rectify the mistake or make the necessary changes.

By providing accurate personal information, you increase the likelihood of a smooth and successful travel document application process. In the next section, we will discuss any additional documentation or attachments that may be required for your application.

Additional Documentation and Attachments

In addition to the basic requirements, some travel document applications may require additional documentation or attachments to support your application. These documents provide additional evidence of your eligibility to travel and stay in the destination country. It’s important to carefully review the instructions provided by the embassy or consulate to ensure you include all the necessary documentation. Here are some common types of additional documents that may be required:

1. Proof of Accommodation: This could include hotel reservations, a letter of invitation from a host, or a rental agreement if you have arranged accommodation in advance. The purpose is to demonstrate your accommodation arrangements during your stay.

2. Travel Itinerary: Providing a detailed travel itinerary can help establish the purpose and duration of your trip. This can include your flight tickets, train reservations, or a day-by-day plan of your activities.

3. Financial Documents: Some countries require proof of sufficient funds to support your stay. This can be in the form of bank statements, credit card statements, or proof of employment or sponsorship. The goal is to demonstrate that you can financially support yourself during your visit.

4. Health Insurance: Certain destinations may require proof of valid travel health insurance. This is to ensure that you have adequate coverage for any medical emergencies or healthcare expenses during your stay.

5. Photograph Specifications: Check the specific requirements for photographs, such as the size, background color, and head positioning. Ensure that your photographs meet these specifications and are recent and clear.

6. Additional Forms: Depending on the type of travel document and the destination country, you may be asked to fill out additional forms or questionnaires. These forms may cover specific topics like travel history, criminal records, or medical conditions.

It is essential to carefully review the instructions provided by the embassy or consulate and submit all the required documentation along with your application form. Failure to include the relevant documents can lead to delays or the rejection of your application.

If you are unsure about any additional documents or attachments, contacting the embassy or consulate for clarification is recommended. They will provide you with accurate information and guidance specific to your travel document application.

After gathering all the required documentation and attachments, it’s time to review and submit your application. The next section will provide guidance on how to review your application to avoid common mistakes.

Reviewing and Submitting the Application

Before submitting your travel document application, it is crucial to thoroughly review your form to ensure accuracy and completeness. Here are some important steps to take when reviewing your application:

1. Check for Errors: Carefully review each section of your application form for any errors, typos, or missing information. Make sure that all the information provided is accurate and matches your identification documents.

2. Verify Supporting Documents: Double-check that you have attached all the required supporting documents as specified by the embassy or consulate. Ensure that the documents are in the required format and meet any specified guidelines.

3. Review Dates and Travel Details: Confirm that the dates of your intended travel, including entry and exit dates, are accurate. Check that your travel details, such as flight reservations and accommodation, match your itinerary.

4. Ensure Consistency: Verify that the information provided on the application form is consistent with your identification documents and any previously submitted forms or applications.

5. Review Photographs: Check that the photographs you have attached meet the specifications provided by the embassy or consulate. Ensure that they are recent, clear, and meet the required background color and sizing specifications.

6. Proofread: Read through the entire application form to catch any grammatical errors, spelling mistakes, or inconsistencies. It helps to have a fresh pair of eyes review the form as well.

7. Pay Attention to Signatures: Ensure that you have signed the application form in the designated areas. If required, make sure you have any necessary witness signatures or notarizations.

Once you have thoroughly reviewed your application and are confident that it is accurate and complete, you are ready to submit it. Consider making a copy of your application form and all supporting documents for your records before submitting the original.

Depending on the instructions provided by the embassy or consulate, you may submit your application online, in person, or by mail. Follow the specified method and submit your application within the given timeframe. It’s essential to keep track of any reference numbers or tracking codes provided to monitor the progress of your application.

After submitting your application, it is advisable to follow up with the embassy or consulate if you do not receive any communication within the expected processing time. They can provide updates on the status of your application or address any concerns you may have.

By thoroughly reviewing your application and submitting it correctly, you increase the likelihood of a smooth processing experience. In the next section, we will discuss some common mistakes to avoid when filling out a travel document application.

Common Mistakes to Avoid

Filling out a travel document application can be a complex process, and even a small mistake can result in delays or the rejection of your application. To ensure a smooth application experience, it’s important to avoid the following common mistakes:

1. Providing Inaccurate Information: One of the most critical mistakes to avoid is providing inaccurate or false information on your application form. Double-check all the information you provide, including personal details, travel dates, passport information, and contact information. Any inconsistencies or inaccuracies can lead to complications or the rejection of your application.

2. Missing Supporting Documents: Carefully review the requirements provided by the embassy or consulate and ensure that you have attached all the necessary supporting documents. Missing or incomplete documentation can result in delays or the rejection of your application. Keep in mind that the specific document requirements may vary depending on your destination and the type of travel document you are applying for.

3. Ignoring Instructions: It’s crucial to read the instructions provided by the embassy or consulate thoroughly. Ignoring or neglecting the instructions can result in mistakes or omissions. Pay attention to specific guidelines, document formats, photograph specifications, payment methods, and submission procedures. Following the instructions ensures that your application is processed smoothly.

4. Waiting Until the Last Minute: Procrastinating on your application can lead to rushing and potentially overlooking important details. Start the process early to allow yourself ample time to gather all the necessary documents, review your application thoroughly, and make any necessary corrections or updates. Applying well in advance of your travel date can help prevent unnecessary stress or complications.

5. Lack of Proofreading: Take the time to proofread your application form before submitting it. Check for any spelling mistakes, grammatical errors, or inconsistencies. A thorough review helps to ensure that your application is accurate and professional.

6. Failure to Update Information: If any of your personal information or circumstances change after submitting your application, it is essential to inform the embassy or consulate immediately. This includes changes in travel dates, contact information, or passport details. Neglecting to update your information can lead to complications and potential issues during your travel.

7. Neglecting to Follow Up: Once you have submitted your application, keep track of any reference numbers or tracking codes provided. If you do not receive any communication within the expected processing timeframe, consider following up with the embassy or consulate. It’s important to stay informed about the status of your application and address any concerns promptly.

By avoiding these common mistakes, you can increase your chances of a successful travel document application. Remember to take your time, thoroughly review your application, and follow all instructions provided by the embassy or consulate. With careful preparation and attention to detail, you can navigate the application process smoothly. In the final section, we will address some frequently asked questions related to travel document applications.

Frequently Asked Questions

Q: How long does it take to process a travel document application?

A: The processing time for a travel document application can vary depending on several factors, including the destination country and the type of travel document being applied for. It is advisable to check with the embassy or consulate for the most up-to-date information on processing times.

Q: Can I apply for a travel document online?

A: Many countries now offer the option to apply for a travel document online. Check the website of the embassy or consulate for your destination country to see if an online application option is available.

Q: What do I do if I made a mistake on my application?

A: If you realize that you made a mistake on your application form after submitting it, it is important to contact the embassy or consulate as soon as possible. They will provide guidance on how to rectify the mistake or make the necessary changes.

Q: What happens if my travel document application is rejected?

A: If your application is rejected, the embassy or consulate will typically provide a reason for the rejection. It is important to carefully review the reason and assess if there are any corrective measures you can take. You may be able to reapply with the necessary adjustments or provide additional supporting documents to support your application.

Q: Can I track the progress of my travel document application?

A: Many countries provide a tracking system or reference number that allows applicants to track the progress of their application. This can usually be done online, and it provides updates on the status of your application.

Q: Can I submit my travel document application by mail?

A: Some countries allow you to submit your application by mail. However, it is important to carefully follow the instructions provided by the embassy or consulate to ensure that your application reaches its destination safely and on time.

Q: Is it necessary to include a cover letter with my travel document application?

A: While it may not be a mandatory requirement, including a cover letter can be helpful in providing additional information or explaining specific circumstances related to your travel. It can help provide context and support your application.

Q: Do I need to provide biometric data for my travel document application?

A: Some countries require applicants to provide biometric data, such as fingerprints or a biometric photograph. Check the requirements provided by the embassy or consulate to see if biometric data is necessary for your application.

Q: Can someone else submit my travel document application on my behalf?

A: In some cases, you may be able to authorize someone else to submit your travel document application on your behalf. However, it is important to check with the embassy or consulate for their specific guidelines and requirements regarding submission by a third party.

These are just a few common questions related to travel document applications. It is important to consult the embassy or consulate of your destination country for the most accurate and up-to-date information regarding the specific requirements and procedures for your application.

Disclaimer: The information provided in this article is for general informational purposes only and should not be considered legal or professional advice. It is always recommended to consult with the relevant embassy or consulate and follow their guidelines for the specific requirements of your travel document application.

Obtaining a travel document is a crucial step in ensuring a smooth and hassle-free international journey. By understanding the travel document application process and following the necessary steps, you can increase your chances of a successful application. Remember to gather all the required documents and information, carefully fill out the application form, and provide accurate and truthful information.

Thoroughly reviewing your application before submission is essential to catch any errors or inconsistencies. Double-check that all supporting documents are attached and meet the specified requirements. Pay close attention to instructions provided by the embassy or consulate and adhere to any specific guidelines or procedures.

Avoid common mistakes, such as providing inaccurate information, missing supporting documents, and waiting until the last minute to submit your application. Stay proactive, keep track of your application status, and follow up if necessary.

It is important to note that the travel document application process can vary depending on your destination country. Therefore, it is essential to consult the embassy or consulate of the country you plan to visit for the most accurate and up-to-date information.

By following the guidelines and taking the necessary steps, you can navigate the travel document application process with confidence. Remember to start the process early, stay organized, and remain patient throughout the application process. The sooner you complete your travel document application, the sooner you can embark on your exciting journey.

Safe travels!

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• EMM2.0 Handbook
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travel document

Definition(s).

A document issued by a government or international treaty organisation which is acceptable proof of identity for the purpose of entering another country.

Derived by EMN from IOM Glossary on Migration, 2nd ed., 2011

Narrower Term(s)

Related term(s).

• fraudulent travel or identity document
• residence document

1. Passports and visas are the most widely used forms of travel documents. 2. Some States also accept certain identity cards or other documents, such as residence permits .

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travel document

Meanings of travel and document.

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(Definition of travel and document from the Cambridge English Dictionary © Cambridge University Press)

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