kucr travel

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International Travel Resources for Faculty and Staff

From conducting research to forming global partnerships, international travel is critical to KU's mission.

Steps for International Travel

Submit a travel request, check travel advisories, seek safety and security guidance, international travel reminders, get a health check, register with the u.s. state department, faculty and staff resources, ku travel services.

KU travel tools, processes, policies and resources.

Travel Advisories

Information on traveling to destinations with U.S. State Department or CDC travel advisories.

Global Operations & Security

Guidance on export compliance and safety and security assistance before international travel.

KUCR International Travel Guide

For travel funded through accounts managed by the KU Center for Research, be sure to follow KUCR travel policies and to review the International Travel Guide.

Travel Insurance

Information on international travel insurance for benefit-eligible employees.

Employee Personal Travel

Form for employees to register personal travel plans with KU.

Travel Funding

Information on funding available to assist with travel costs for conducting or presenting research abroad.

• Enroll & Pay
• Ecosystems of Kansas Summer Institute application

Resources for our researchers, staff & students

• Friday Ecology Seminars
• Our newsletter: Current and past issues

Read this first

Orientation checklist for all new individuals.

Every incoming faculty member, researcher, staff member and graduate student should make contact with each of the following staff members as soon as possible. We ask supervisors to help communicate the importance of these meetings to their staff members, researchers and students.

1. Meet with Kayla Dye , facility manager (Room 102), to:

• get your office assignment;
• check out keys;
• go over core procedures.

2. Meet with Kirsten Bosnak , communications coordinator (Room 108A), to:

• have your email address added to the appropriate lists;
• make an appointment to have your photo taken and your profile added to the directory on this website.

If at any time you have news to communicate to our research community OR information you believe is of broad interest for news coverage, please contact Kirsten. See the Communications Resources section on this page, below, and do not hesitate to ask for help.

3. Meet Sean Davidson , KU IT support specialist (Room 118), who is the point of contact for all IT issues and computer needs, as well as questions about and problems with the printer in Room 106. (When you need help, email [email protected] , and this will automatically generate an IT ticket, and Sean, or an IT back-up staff member if Sean is away, will be in touch directly. Send only one email about your issue to this address; do not keep checking back as this only slows the queue.)

4. Contact Brandy Hildreth Baranski , business coordinator (Room 108C), for guidance concerning:

• new business credit cards ("Pcards");
• FITC shopper access;
• hiring graduate research assistants;
• grant issues and questions;
• post-award management and budget projections.

5. Contact Paula Szuwalski , associate director for administration (Room 108), for:

• guidance concerning our research center's budget and finance, research administration, personnel and KU Policy guidelines;
• information on PI and program internal allocation funding, and affiliate and PI status requests.

Vehicle use

List of vehicles.

The fleet of state-owned vehicles at the Kansas Biological Survey & Center for Ecological Research includes the following vehicles (all are white except where noted). Every vehicle has a Red KU parking permit.

• Ford F350 cargo van, license plate 12855. Max passengers: 8. Parking permit: Red.
• Chevrolet Impala, license plate 14091. Max passengers: 5. Parking permit: Red.
• Dodge Caravan, license plate 17820. Max passengers: 7. Parking permit: Red.
• Jeep Cherokee, license plate 18264. Max passengers: 5. Parking permit: Red.
• Jeep Renegade, license plate 18265. Max passengers: 4. Parking permit: Red.
• Chevrolet Suburban, license plate 18266. Has towing capability (contact Kayla Dye for info). Max passengers: 8. Parking permit: Red.
• Chevrolet Suburban, license plate 902YRC. Has towing capability (contact Kayla Dye for info). Max passengers: 8. Parking permit: Red. NOTE: Use of this vehicle requires manual approval by Kayla Dye; this vehicle cannot be checked out using the standard system through Outlook.

In addition, three other vehicles may be used with permission:

• Ford XLT pickup (red), license plate 25789. Max passengers: 2 with jumpseat. Parking permit: Red.
• Toyota Tacoma (dark green) with camper shell, license plate 16449 (contact Kelly Kindscher , senior scientist & professor in environmental studies). Max passengers: 5. Parking permit: Red.

Finally, we hold a Yellow permit that is shared by two other state vehicles that are usually kept at the KU Field Station. Only one may be parked on campus at a time.

• Pickup, license plate 16465.
• Ford 350 extended cab truck, license plate 18209. Max passengers: 5. Parking permit: Red.

Please contact Kayla Dye , facility manager, with questions.

Reserve a vehicle using Outlook Desktop Client

NOTE: Use of the Chevrolet Suburban, license plate 902YRC, requires manual approval by Kayla Dye; this vehicle cannot be checked out using the standard system through Outlook. 1. Open the Outlook App on your desktop.

2. Sign into your account using your credentials.

3. On the bottom left-hand corner, click on Calendar .

4. At the top of your screen, select New Meeting .

5. Click the Required button.

6. A new window will pop up. Type KS Biological Survey in the Search box. Make sure the Address Book is set to Global Address List .

7. Click Enter . A list of all KBS fleet vehicles will appear. Choose the vehicle you want to reserve. Click the vehicle name so it is highlighted and then click the Required button.

The chosen vehicle should now be listed in the Required field. Click OK .

8. You are now back at the New Meeting setup box. The chosen vehicle should be in the Required field. Fill out the following information.

Title: Your First and Last Name and Funding or Project Number Associated with the Trip. Please use the name of the person driving the vehicle and not just a generic lab name/supervisor.

Location: Where are you driving to?

It should look like the screenshot below when you are done.

10. You should receive an email confirming the reservation.

You have successfully reserved a vehicle. If you need to cancel a reservation, go to the entry on your calendar. Click on the reservation/meeting. In the top left of the calendar page, click Cancel Meeting .

This will pop up a meeting setup box with all the reservation information. Click Send Cancellation . Your reservation is now cancelled.

Reserve a vehicle using Mac computer or Outlook Web App

NOTE: The unusual step to remember is that you must type "KS Biological Survey" into the field where you would list people to invite to a meeting; this brings up a drop-down list, and you must click the text "Search directory" text that shows up there: the directory will include available vehicles by make and license plate number. Use of the Chevrolet Suburban, license plate 902YRC, requires manual approval by Kayla Dye; this vehicle cannot be checked out using the standard system through Outlook.

1. Go to ku.edu and click on Email located at the top right of the page. 

2. Sign into your account using your credentials. 

3. At the top left of your browser, click the Calendar icon. 

Title: Your First and Last Name and Funding or Project Number Associated with the Trip. Please use the name of the person driving the vehicle and not just a generic lab name/supervisor. 

Start Day 

Start Time 

End Day 

End Time 

Location: Where are you driving to? You can select a location from the options as that appear as you type or just type in where you are going. 

It should look like the image below when you are done. 

If you need to cancel a reservation, just click on the event in your calendar and choose Cancel . Note: Only the person who made the reservation can cancel it. If you need to cancel a reservation, just click on the event in your calendar and choose Cancel. Note, only the person who made the reservation can cancel it.   

Accessing vehicle booking calendars

Follow these instructions to check a vehicle's calendar to see whether it is available. Bookings and scheduling for vehicles for checkout are coordinated through Outlook calendars, one calendar for each vehicle. To access a calendar for a given automobile, using a PC:

• open Outlook;
• open Calendars in Outlook by clicking the Calendar icon;
• right‐click "Other Calendars" on the left‐hand side of the screen, hover your cursor over "Add Calendar," and click: "From Address Book…"
• double‐click one or more of the automobile Calendars (pictured below) and click "OK" once all desired selections have been made;
• the calendar(s) you added will now be displayed under "Other Calendars" where you can view the current bookings for this vehicle.

To access a calendar using a Mac:

• below "My Calendars" on the left‐hand side of the screen, click the three dots to the right of "People's Calendars," which will open a small window; scroll down and choose "Add Shared Calendar";
• in the pop-up window "Open Calendar," type in "KS Biological Survey," which will bring up a list of all vehicles in the fleet; choose the one(s) you want and click "Open";
• the calendar(s) you added will now be displayed under "People's Calendars" where you can view the current bookings for this vehicle.

General safety principles

Violation of these general safety principles will result in revocation of the privilege of using vehicles in the Kansas Biological Survey & Center for Ecological Research fleet.  Safety: Your personal safety, and the safety of others, whether driving or riding in KBS vehicles is of paramount importance. Please report any concerns that you may have at any time to the director of KBS (Sara Baer; [email protected] ).

Operation of large vehicles: The Survey maintains a diverse fleet that includes not only standard passenger cars and SUVs but also large, heavy-duty four-wheel-drive trucks and vans. Most people have much less or perhaps even no prior experience driving the larger vehicle. Do not attempt (or consent) to drive any vehicle unless you feel entirely comfortable and know how to operate it. Notify your supervisor (or Kayla Dye) if you do not feel at ease driving or would like to receive training more specific to any of our vehicles. 

Towing boats and trailers: Supervisors are expected to ensure that employees are thoroughly trained, have been given ample opportunities to practice and thus become better skilled, and moreover have demonstrated competence in terms of being able to tow as well as maneuver trailers in a safe manner.

Off-road situations: Catalytic converters and hot mufflers can easily ignite dry grass. Be cognizant of the surrounding conditions, and do not drive over dry vegetation or park vehicles anywhere that might pose the risk of starting a wildfire. Large rocks, logs, downed fences, animal burrows, and other potential hazards can be impossible to see in tall grass, so it is best to avoid placing the vehicle in situations like this altogether. In other words, make sure that you can always see where you are driving and use established farm roads or pathways whenever feasible. Do not attempt to cross unbridged streams, gullies, or muddy areas unless it can be done safely, and never during high water events or when you can’t see the bottom. Adherence to these simple guidelines while working in the field protects you, the vehicle, and the natural environment.

Common sense: Exercise common sense and good judgement always and in every given situation to protect yourself, your passengers, and the vehicle.

Vehicle use & maintenance policy and your responsibilities

Quick references Emergency: Call 911 Survey: Kayla Dye, facility manager (864-1502; [email protected] ) SSC: Elissa Stewart (864-0161; [email protected] ) KU Garage: 864-3902/3628; 1505 Westbrook KU automobile policy

Authorization to drive, operate and ride in KBS vehicles

Vehicles purchased with KBS funds can only be used for official KBS business. Only employees of the University of Kansas who are conducting work on behalf of research, education, and outreach missions of KBS are authorized to drive or operate them, and a valid U.S. driver’s license is required. In compliance with State and University regulations, “only state employees and persons reasonably engaged in official state business are allowed to ride in state vehicles.” Non-employees (including unauthorized students) without affiliate status are prohibited from driving state vehicles under any circumstances. This prohibition includes vehicles rented under university vehicle rental contracts. Family members, pets, or friends of employees cannot ride in state vehicles.

Process to become authorized to use a KBS vehicle:

• The KBS PI, faculty, or scientist must request authorization for themselves or the person they supervise or mentor to the facilities manager (Kayla Dye; [email protected] ) to be authorized to use a KBS vehicle. Requests for non-permanent employees need to include either a KU grant number/cost center associated with the activity or description of the work as it relates to the mission of KBS.
• The individual seeking authorization must show proof of a valid driver’s license to the facilities manager. The individual’s employment status will be documented by KBS administrative staff. Individuals who are not employees of KBS or KU but are associated with KU and KBS must acquire official affiliate status at KBS to be authorized to drive or operate vehicles purchased with KBS funds. Affiliate status must be requested by a KBS faculty member, scientist, or PI to the KBS assistant director of administration (Paula Szuwalski, [email protected] ), approval pending the KBS director and Vice Chancellor for Research.
• Each individual requesting vehicle use authorization must read and sign this Vehicle Use and Maintenance Policy. A signed copy must be submitted to the facilities manager (Kayla Dye; [email protected] ).

Approved travel budget

Charges apply to the use of KBS vehicles; therefore, a known source of funding needs to be identified prior to checkout. Usually, vehicle uses are associated with certain grants or other specifically funded projects, but not always. Students should check with their PI or supervisor to confirm what funding source should be utilized for travel, and this information must be recorded on the Vehicle Mileage Log (see below) at the conclusion of the trip.

Travel authorization

Employees planning for overnight travel are required to comply with KU travel policies and procedures. To request travel, contact the Shared Service Center (SSC)  via webform for travel authorization. This process must be completed prior to any travel purchases related to the trip for both KUCR and State-funded travel.

Checking out vehicles

Vehicles are to be checked out properly by utilizing the “Vehicle Checkout Calendar” feature in Outlook. Full instructions are available on the Survey’s website and are also posted in the KBS mail room (106 Higuchi Hall). Vehicle keys are also located in room 106. Each vehicle comes equipped with a K-Tag for Kansas Turnpike travel. Travelers wishing to reserve vehicles for more than one week at a time are to notify the facility manager (Kayla Dye, [email protected] ) in advance. Check out a vehicle only if you intend to use it and cancel any reservations already made if your plans change.

Fuel and vehicle-related purchases

Whenever feasible (i.e., most of the time), fuel is expected to be purchased exclusively at the automated “Gasboy” fueling station (available 24/7) located at KU Facilities Garage (1505 Westbrook). Individuals must be authorized to use it. To request authorization please provide the following information via email to Kayla Dye: Full Name; KU on-line ID#; Staff or Student; Department (if not KBS). It is recommended to fill up at the Gasboy before heading out of town to avoid commercial filling stations along the way and revisit the Gasboy upon return if any less than one half  tank remains. It is not necessary to obtain a receipt at Gasboy since they are recorded automatically.

Each vehicle has its own discrete credit card, and if needed these are available for checkout in the main office during normal business hours. This should be done in advance if intending to depart before 8:00 am or any time that the office might be closed. The credit card is to remain safely and securely inside the center console of the vehicle while traveling. Remember to always lock the vehicle when you leave it unattended! If you use the credit card, sign your name on the front side of the receipt along with the vehicle license tag number and place it upon return in Kayla Dye’s mailbox . Always obtain and turn in receipts . If any receipt goes missing, the user is solely responsible for submitting a “missing receipt” form to the SSC along with an explanation.

The credit cards can only be used for fuel and vehicle-related expenses (no research supplies, food, ice, sunscreen, etc.). If unauthorized items are included, it nearly always results in being declined by the vendor. If you have trouble with the card, or it is declined for some unknown reason, contact the SSC ( [email protected] ). If a credit card is lost or goes missing, report it to the KBS office immediately. Lost credit cards can be a very serious issue, so treat them as if they are your own.

Occasionally state-issued credit cards get declined anyway so check first to see whether what you are trying to buy is a qualifying purchase. If you must resort to using a personal credit card or cash it can be reimbursed following the trip, but for that to occur original receipts must be submitted. Under no circumstances may KUCR p-cards (as opposed to KU p-cards) be used for vehicle-related expenses.

Accessory fuel

Boat or other accessory fuel can be purchased by means of a separate transaction that distinguishes it from any fuel purchased for the vehicle itself. In other words, you must stop and reset the gas pump. Record your name, project number, and purpose (e.g., boat fuel) on the accessory receipt and turn it in along with any others.

Vehicle mileage log

Each vehicle has a mileage log for recording trip data including the date(s), driver’s name, mileage driven, fuel purchases, and funding information. Travel charges are based on mileage and will be invoiced to the research project or approved funding source designated by the user. It is therefore vital to provide the project account number to charge for the trip. Please write legibly.

Vehicle returns

Return vehicle keys, the credit card folder, and all signed receipts promptly upon return (keys to the key box; receipts to Kayla Dye’s  mailbox; credit card to the main office or else Kayla’s mailbox if the office is closed). Vehicles are to be returned with at least half a tank of fuel, although full would be better appreciated by the next user.

Cleaning vehicles

Vehicles are to be returned just as clean (or cleaner) than they were when checked out. Remove all equipment, food wrappers, drink containers, personal items, etc., immediately upon return. KBS is not responsible for items left in vehicles.

Users are expected to vacuum the floors and seats, clean interior surfaces, and wash the vehicle as warranted. A shop vacuum is stationed downstairs in Higuchi Room 29 near the freight elevator, and another is available at the KU Garage (1505 Westbrook; Garage Hours: 7:30 a.m.–4 p.m. Monday–Friday).

A * free * carwash bay is available at the Facilities Services Garage; using it is preferable to taking it to a commercial car wash, as many do not offer receipts. Simple instructions on how to use KU’s carwash are posted above the key box in the KBS mailroom and on the website. Please clean up and wash out the bay once finished. Don’t leave any mud.

Seats that must be removed to create space are to be replaced upon return of the vehicle. Inform Kayla Dye if any vehicle was not initially found to be in reasonably clean and good condition. REMEMBER, the user is obligated to return vehicles in good shape and ready to go for the next user. Repeated failures to perform this expected courtesy, or other forms of neglect or abusive treatment of KBS vehicles, can result in suspension of driving privileges.

Mechanical problems

All KBS vehicles are serviced routinely. However, any mechanical issues (including dashboard alerts) should be reported  to Kayla Dye ASAP. If out of town, the vehicle’s p-card should be used to pay for necessary vehicle servicing, repairs, flat tires, tows, etc., within reasonable limits. Consult with Kayla Dye (or Paula Szuwalski) to obtain approval before committing to any major or very costly repairs.

Emergency procedures

If a vehicle breaks down and cannot be safely driven back to Lawrence during office hours, contact Kayla Dye in instructions or advice is needed. Depending on the situation, it may be necessary to seek assistance independently. For relatively minor issues (tire repair, battery, and hose replacement, etc.), there is no need to call for instructions. The vehicle may be repaired at any qualified service facility using the credit card for payment. Receipts must be obtained.

Vehicle accident procedures

Report every accident involving injuries and/or other vehicles to the local police, sheriff, or highway patrol, and obtain a written accident report. Insurance information should be either in the glove compartment or on the mileage log clipboard. Report (in writing) the following accident information to the KBS office as soon as possible: ● Name of insurance company and policy number of each vehicle involved.   ● Copy of the Police Accident Report (or tracking number). ● Name, address and phone number of each driver, passenger, and witnesses. ● KBS vehicle tag number.

KU car wash information

A FREE car wash bay is available at the north end of the KU Garage (1505 Westbrook) , just south of Bob Billings Parkway. KU vehicle users are strongly encouraged to utilize the KU car wash facility whenever possible to save on costs to individuals or our research center. It is open 7:30 a.m.–3:30 p.m. M–F .

The bay door is normally left up during working hours except in winter. If the bay door is down, you must enter through the main entrance to the garage and push the button inside to open it. Wash mud into the drain grate and leave the bay clean. Ask a staff member for help if you need it. A shop vac is also available at the garage.

See the references images below.

Wash/rinse switch

Posted rules

Missing receipts

KUCR specifies the following on its web page with information on procurement cards: "We ask that you contact the vendor to obtain a duplicate. If one is not available, please contact [email protected]  and we will send you a missing invoice form. Multiple requests for forms may result in retraining as we require receipts for all transactions."

In case of a breakdown or accident

Any mechanical issues (including dashboard alerts) should be reported to Kayla Dye ( [email protected] ; 785-864-1502) ASAP. If circumstances permit, such vehicles should be taken directly to the KU Garage (864-3902 or 864-3628; 1505 Westbrook) for the fastest turnaround and because repairs are typically less expensive. Outside of Lawrence , the vehicle’s p-card should be used to pay for necessary vehicle servicing, repairs, flat tires, tows, etc., within reasonable limits. Consult with Scott before committing to any major or very costly repairs.

If the vehicle breaks down (cannot be safely driven back to Lawrence) during office hours, call the KU Garage (864-3902 or 864-3628) for advice and instructions. They will determine whether they will be able to come tow it, or, if not, you may need to seek assistance locally. As a general rule, for minor situations (tire repair, battery and hose replacement, etc.), you do not need to call for instructions and you may have the vehicle repaired at any qualified service facility using the vehicle fuel card for payment. Remember to obtain receipts.

Report every accident involving injuries and/or other vehicles to the local police, sheriff or highway patrol and obtain a written accident report. Insurance information should be either in the glove compartment or on the mileage log clipboard.

Provide to Kayla Dye ( [email protected] ) a written report of the following accident information to the office as soon as possible:

• Name of insurance company and policy number of each vehicle involved;
• Copy of the Police Accident Report (or tracking number);
• Name and address of each driver, passenger, and witnesses.
• Vehicle tag #

Building use & office procedures

Office assignments & policies, space authorization and approval.

The allocation and/or other uses of designated office spaces, including student cubicles, are determined on a case-by-case basis and must be formally approved in advance by the KBS-CER director (Sara Baer). Prior to contacting the director with a request, please consult with the facility manager (Kayla Dye) regarding options and availability. Faculty, scientists, associate and assistant researchers, postdoctoral scholars, visiting scholars, and graduate students whose mentors are employed by this center can be assigned office space. Post-baccalaureate students enrolled in KU programs are also eligible for space if it is available. In general, undergraduate students are not assigned space but can be housed in supervisors’ labs.

Office and cubicle spaces are quite limited, so, with the exception of pre-existing space agreements, all other spaces are considered as part of a common “pool.”  Under no circumstances are office spaces to be assigned, or reassigned to anyone else, without first consulting with center administration.

Initial arrival and length of stay

Graduate students, postdocs, and visiting researchers are transient members of the research center and therefore their space assignments require regular updating. It is vital that the administration be informed, well ahead of time, about the timing of new arrivals, and also when individuals intend to leave.

Do not assume that an office or cubicle that appears to be unoccupied is available; it likely has been assigned to someone. It is important to have office space for researchers assigned before supervisors promise to provide it.

Remote, hybrid and underutilized space

The University of Kansas has a remote, flexible and hybrid work policy . Individuals who opt for remote work will not be assigned space in the KBS-CER facilities. Rather, these individuals will be provided access to "hoteling" space, an office that can be reserved for the times the individual is on campus. If individuals choose hybrid work, then at least 30 percent of their time must be dedicated to performing work in KBS-CER campus facilities (field work excluded); this time includes flexible work hours. Underutilized space, determined from the annual space utilizations survey, will be reassigned if others have greater need for the space.

Office space assignments are not permanent

Whenever an individual vacates assigned space, this change in occupancy must be reported to the KBS-CER administration. Do not assume that any recently vacated space still belongs to the same supervisor or to any program as a placeholder. Vacated spaced will return to the pool. It is incumbent upon supervisors to keep the administration updated with respect to the comings and goings of all personnel under their supervision.

Changing space assignments

It is permissible for students, postdocs and visiting researchers to be housed in the PI’s own laboratories or other assigned spaces, and in such cases this is usually preferred over the use of a cubicle or traditional office space. Use of PI space in this way can be very helpful at times as it alleviates overall demand for “common” space.

Please remember that, as a PI or supervisor, it is your responsibility to keep the KBS-CER administration informed of your space requirements. By being attentive to each of our individual situations, collectively KBS-CER can be more proactive in ensuring the most efficient utilization and fair distribution of office space for everyone.

The KBS/CER Internal Space Allocation Policy was developed in accordance with KU’s Space Management Policy and is subservient to it.

Issuing & checking out building keys

Supervisors are required to co-sign our written “Key Checkout Form” on behalf of graduate students as well as undergraduates under their supervision, acknowledge thereby that they assume personal responsibility (as well as liability) for ensuring that keys are treated in full compliance with KU’s formalized policy and also get returned to Kayla Dye , facility manager, when no longer needed.

IMPORTANT: Any individual who is issued keys to Higuchi Hall is agreeing to the following "Key Issuance Agreement" written by KU Operations .

KU Operations: Key Issuance Agreement This agreement is a contract between the person signing for keys (herein referred to as “you” or “Holder”) and the University of Kansas (herein referred to as “University”). This agreement pertains to the keys which are being signed for (herein referred to as “keys”).

1) You understand that keys are property of the University and must be surrendered upon demand, or upon completion of your assignment, whichever is sooner. You agree that you will only use keys for authorized purposes in the course of your duties. By signing for the keys, you acknowledge that you will be held responsible for their loss or improper use.

2) Improper use includes, but is not limited to loaning or transferring keys, attempting to make duplicates of keys, modifying keys to enhance access privileges or reverse-engineering keys in any way. The KU Operations Business Office may perform random audits and you agree to comply with any requests to visually verify that you are still in custody of keys. 3) Should you lose any keys, you will immediately report their loss to KU Operations. When it is time for you to surrender keys, you will return them to Carruth O’Leary, Room 144 (1246 W. Campus Rd, Lawrence KS 66045), whereupon you may request a receipt documenting their return. 4) In the event that you fail to comply with any of the terms of this agreement, the University will pursue all available remedies including the withholding of academic transcripts, withholding of additional keys, and the rekeying of all areas to which your keys granted access. You agree to be financially responsible for any rekeying that is the direct result of your loss or improper use of keys.  

Visitor parking

If you have a visitor to campus who needs to park near Higuchi Hall, please contact Kayla Dye , Paula Szuwalski or Brandy Hildreth Baranski . Yellow permits are $3/day. Please provide the following information:

• license plate number (and state) of the visitor's vehicle;
• make and model;
• color and style;
• owner name.

KU Parking lays out its standard policy and fees for visitor parking on its Permits Visitor parking web page .

Parking in loading zones

Two loading zones have been established by Parking Services in the Higuchi Hall parking lot on the south side of the building.

One is located directly east and immediately adjacent to the Annex, as denoted by the yellow hashed lines on the asphalt.

The other covers the entire recessed area that includes the loading dock and entrance to the tile room. Approaches to the loading dock, the dumpster and recycling containers must remain freely accessible for deliveries and/or servicing at all times.

Anyone may park in the specified areas for up to one hour (60 minutes) without a parking pass.

It is extremely important to utilize the loading zones only as necessary for truly legitimate purposes (i.e., strictly for loading and unloading). Being late to a meeting is not a legitimate purpose.

Parking is NOT allowed in the loading zones merely in lieu of, or else in order to avoid, purchasing a standard parking pass (this includes visitors). If this begins to happen with any regularity, Parking Services may respond by taking away this privilege. Ours is one of few places on campus that has been allowed to have full one hour loading zones (most are 20 minutes). This exception was granted almost solely on the basis that our circumstances frequently require more time for certain things such as organizing/offloading for activities related to field work. Therefore, it must not be abused.

How to a reserve conference room using Outlook

Quick version: Create a New Meeting or New Event and type "Higuchi Hall" in the location box or line. This brings up a drop-down list of conference rooms in the building (and their availability). Choose the one you want, fill out required info, and send. You will receive an email confirmation from Outlook.

• Open the Outlook App on your desktop.
• Sign into your account using your credentials.
• Go to Calendar .
• At top left of your screen, choose New Meeting (Mac users: New Event )
• A new window will pop up. In the Location line, type "Higuchi Hall" (Mac users: Type "Higuchi Hall" in Add a Location line); this opens a dropdown list with all locations in the building and indicates which are or are not available.

• Choose your room; that room name
• will now appear in the Required line of the new meeting schedule box.

Fill out the following information:

Title: Type the group/lab involved and type of Meeting (e.g., Baer Lab meeting)

Required: You can add people to this field if you want them to receive the meeting invitation. Do not delete the Conference Room already in the “Required” field. Just click in after that entry and add the names of the people you want to attend the meeting.

Location: Microsoft Teams Meeting automatically populates. You can leave it or delete it. Just make sure you leave the already populated Room selection as is.

• Verify that everything is filled out as you intend and press the Send button.
• Your meeting will be approved automatically and scheduled in the calendar.  You will receive a confirmation email to your KU email.  

To cancel a meeting

Double-click on the meeting in your calendar to open the Meeting detail box. Click Cancel Meeting in the top left corner. Only the person who set up the meeting can cancel a meeting.

Deliveries & mail

Mail and delivery services (e.g., USPS, FedEx, UPS, KU Campus Mail) are centralized and normally available 8am-5pm M-F in Room 106. If 106 is locked, an A1 key will permit access.

Full mailing address:

Kansas Biological Survey/KU Center for Ecological Research Higuchi Hall, Room 106 2101 Constant Avenue Lawrence, KS 66047-3759

Placing supply/equipment orders, printing of shipping labels, postage, arranging for carrier pickup, and delivery tracking are the sole responsibility of the recipient. The name of the recipient should always appear on incoming shipment labels or otherwise be clearly identifiable.

A package sign-in sheet is placed on a clipboard on the small round table in Room 106. Kayla Dye , facility manager, or another member of the administrative staff enters incoming deliveries on the sheet as they arrive and typically notifies the recipients promptly via email. When recipients come to retrieve them, they are to sign the sheet on the corresponding line(s) acknowledging that they have in fact been picked up. Deliveries tend to pile up, so please retrieve them ASAP.

Incoming packages and other deliveries are typically left on (or near) the small round table in 106. 

On the other hand, outgoing shipments should instead be placed (as posted) on the rectangular table in the back room of 106 (under the window) to keep them separate and easier for the carrier to locate.

Large, heavy, or bulky items (e.g., freezers, pallets) may need to be delivered instead directly to the Higuchi loading dock, off-loaded directly onto the ground, or sometimes to a different building. In such cases, it is very important to track the shipment’s ETA and coordinate accepting the delivery with Kayla.

Service requests: When & how to make them

Except in emergency situations (e.g., serious water leaks, clogged toilets, chemical spills, smoke, etc.), all other facilities-related service requests are to be channeled through and vetted by the front office administration, noting that many times these constitute billable expenses that must be pre-approved. Contact Kayla Dye , facility manager, if you are experiencing any kind of non-emergency building-related issue. In the event of a genuine emergency, report it immediately to Kayla, or else call Facilities Services directly at 785-864-4770.

Emergency situations & contacts

• 911 is the emergency number for Lawrence/Douglas County police/fire/medical
• KU police (Campus Safety): (785) 864-5900
• Lawrence Police: (785) 832-7509 (dispatch)
• Emergency Room at Lawrence Memorial Hospital: (785) 505-5000.

Purchasing & travel procedures

Contact Brandy Hildreth for new Pcard applications. The KUCR website provides additional information on Visa procurement cards . 

Please see the web page for FITC training .

KU Travel Services web page

Please see the KUCR  web page on travel forms and policies .

See KU's Travel Training Guides web page .

See KU's Travel Policy & Procedure web page .

Page where form is found (requires KU sign-in): https://kansas.sharepoint.com/teams/fsrc/Lists/P2P%20Forms/Tiles.aspx  

KUCR & proposal resources

KUCR has developed an extensive page of resources to help researchers find funding tailored to their specific criteria.

Please see the KUCR proposal budget preparation web page .

Please see the KU Office of Research web page with table of forms and policies, with links .

Please see this KU Office of Research web page with resources and links to help researchers envision, plan and maintain safe and inclusive research environments, particularly for off-campus or off-site work.

Communications resources

The Communications Coordinator (Kirsten Bosnak) can help with the following, as well as other issues having to do with content and research-related news. If you're wondering about getting help about something not listed here, don't hesitate to ask.

• Content on this website
• Up-to-date, official logo and e-letterhead
• Development of content (in various forms) for distribution (through various channels)
• Work with KU News and outside media (determining most appropriate outlet for pitching stories)
• Dissemination/distribution of news
• Working with multiple departments at KU or multiple institutions for a coordinated announcement (e.g., of a grant)
• Facilitating development of new websites or help with existing sites
• Assistance with wordsmithing, photography, design, website design and signage (and getting you to the right person at KU for techical help)
• Images from our photo library
• Taking photos of you and your staff at work (for websites, presentations, etc.)
• Getting a new headshot (anybody, including our undergraduates)
• Questions about our Twitter, Facebook, Instagram and YouTube accounts

Guidelines and practices for speaking to the media

See the content below as a separate web page .

The initial point of contact for members of the media is typically the communications coordinator ( Kirsten Bosnak ), who provides background information, assists with story angle if needed, and may direct members of the media to contact specific researchers according to their areas of expertise.

KU has established Media Guidelines and Practices for the university, which you may want to review. In general, follow the practices outlined below when speaking with the media. Please use professional judgment in making decisions regarding the content of interviews.

• Do give interviews: Researchers at every level are highly encouraged to respond to requests for interviews by the media regarding their areas of expertise, and their research projects and products. However, they are not spokespersons for the overall research center.  
• Let others know: Please inform your supervisor/director and the communications coordinator if you are interviewed so they will be aware of forthcoming news.  
• Staff members check with directors: Staff members in individual labs should check with lab directors if they receive a request for an interview regarding research in that lab, or other information about our research center or the Field Station.  
• Make sure reporters have your correct title and the full name of the research center: If you are interviewed, please make sure that the reporter has the correct title you hold at our research center and that they know the full name of the research center: Kansas Biological Survey & Center for Ecological Research.  
• The director is the spokesperson for the research center : The director ( Sara Baer ) is the sole spokesperson for the Kansas Biological Survey & Center for Ecological Research; no other person, unless designated by the director, represents the unit in speaking with the media. Administrative staff members may provide background information to reporters and, in unusual time-sensitive situations in the absence of the director, provide basic information about the research center.  
• Interviews regarding the KU Field Station: The director of the research center ( Sara Baer ) and the director of the KU Field Station ( Bryan Foster ) are spokespersons for the Field Station; no other person, unless designated by one of them, represents the Field Station in speaking with the media. There will be instances in which the Field Station manager ( Sheena Parsons ) and the education program coordinator ( Wendy Holman ) are interviewed by the media about specific information, projects and events. If you are interviewed regarding research or projects at the Field Station, please limit your responses to your research and experiences there.

If you are interested in having a news release written about a specific topic, please consider what audience you are trying to reach and discuss your news with Kirsten Bosnak . There are many ways to share news in addition to KU news releases, and there might be a more targeted strategy for reaching your audience. We will also discuss strategic timing . Please give as much notice in advance as possible. What happens to KU news releases?

• KU News emails them to all faculty, staff and students, so they are a great tool for reaching out to the KU community and the KU administration ;
• KU News sends each news story to a customized list , developed by KU News staff, of local, state, regional and national media who are likely to be interested in it. Editors at each media outlet receiving these releases may choose to: 1) ignore this information; 2) publish the story (or parts of it) as it stands; or 3) use the information as part of a story or interview their staff generates.

Who writes KU news releases?

Stories originating at KU are written by staff members holding communications and public affairs positions throughout the University, including those:

• in individual academic and research units (such as our research center) or the College;
• in administrative units, including the Office of Research;
• in the Office of Public Affairs (some writers focus on topics likely to be of interest within the state; others focus on topics likely to be of national interest);
• at KU Endowment;
• at Kansas Alumni Magazine .

Who writes the story depends on a number of factors. It is not uncommon for a story to be appropriately written by any of several writers who are connected to it; in these cases the writers decide among themselves who will write it. Sometimes it is a matter of who has time or the most knowledge about the topic. In almost every case, the communications staff member in the department will write the story or provide background information — sometimes basic, sometimes quite extensive — to the outside writer. Do the communications staff members at KU coordinate their plans?

Absolutely. Communications staff, public affairs staff and KU News staff across the University function as a tightly coordinated network . As a matter of KU protocol, every story will be sent for pre-publication review to the head communications staff member of every unit or office mentioned in the story. That is to say, if anyone at KU writes a story and you are in it, your communications staff member will see it before it goes public — even if they didn't write it and even if you never told them about the story (though KU expects you to). I published a paper. Can we do a news release about it? Publishing a paper is not considered news; it is ordinary activity. But it is common for KU to produce stories about research projects and their significance, and to mention the recent publication of a paper about such projects as the reason for the timing of these stories. What if I and my research collaborators want to share the same news through multiple institutions?

It is not unusual for researchers from multiple institutions to request coordination of the release of news (usually the announcement of a large grant). All collaborators should notify their respective communications staff members so that those writers and news offices can determine who will write the baseline story and coordinate the timing of the news release. Please provide as much advance notice as possible, as many parties are involved.  

Increased security measures taken by KU during 2020 and 2021 included limiting the number of people who have access to departments' email lists. Members of the administrative staff ( Sara Baer , Paula Szuwalski , Brandy Hildreth Baranski , Scott Campbell and Kirsten Bosnak ) all have access to the list and are able to forward announcements. In general, if you have an announcement you'd like to share with entire list, please send it to Kirsten or Brandy. Announcements are limited to professional or office-related topics.

Principal investigators at our research center may download the most up-to-date version of the official logo (signature) for the Kansas Biological Survey & Center for Ecological Research directly from the KBS PIs & Admin group in KU Microsoft Teams. See the "Logos and more" folder. The logo is for use on posters and other materials that present your research. Please note that KU explicitly forbids the use of any of our previously used logos as well as the development of other logos or symbols that function as logos.

Others may contact Kirsten Bosnak , communications coordinator, for the logo.  At this time, the KU Field Station is not approved by the University of Kansas to have a logo. However, the name can be presented professionally on a poster or on other materials through application of KU's branding standards .

Principal investigators at our research center may download the most up-to-date version of the official electronic letterhead for the Kansas Biological Survey & Center for Ecological Research directly from the KBS PIs & Admin group in KU Microsoft Teams. See the "Logos and more" folder. This is a Word document into which you can add and format text, then print.

Others may contact Kirsten Bosnak , communications coordinator, for the e-letterhead document.

Principal investigators at our research center may download a simple PowerPoint template with light branding for the Kansas Biological Survey & Center for Ecological Research directly from the KBS PIs & Admin group in KU Microsoft Teams. See the "Logos and more" folder.

Others may contact Kirsten Bosnak , communications coordinator, for the template.

Go to KU's Brand Center page for the following information and more. Please contact Kirsten Bosnak if you would like help with the interpretation or application of these standards.

• the official KU color palette and typography ;
• downloadable KU-branded templates for PowerPoint presentations, flyers and social media posts and avatars;
• design guidelines.

For the Kansas Biological Survey & Center for Ecological Research:

Twitter account (Audiences: Ecology research community; KU community) Facebook page (Audiences: Ecology research community; KU community; general public) YouTube channel (Audiences: Ecology research community; educators; general public) For the KU Field Station: Twitter account (Audiences: Educators; general public) Facebook page (Audience: General public) Instagram handle (Audience: General public) Playlist on YouTube (Audience: Ecology research community; educators; general public)

IT & website help

Sean Davidson, our KU IT support tech, is responsible for properly disposing of any e-waste. This can include old computers, printers, old cables, peripherals, etc. If you have any e-waste please reach out to Sean via the ticketing system  [email protected] or his personal email  [email protected] , as this allows us to track all e-waste leaving our research center and adheres KU IT best practices.

Contact Sean Davidson, the KU IT staff member who supports our research center as well as other units. Sean's office is in our building (Room 118). When you need help, email [email protected] , and this will automatically generate an IT ticket, and Sean (or an IT back-up staff member if he is away) will be in touch directly. Send only one email about your issue to this address; do not keep checking back as this only slows the queue.

If you're having an issue with an existing website (your lab website) that was created in WordPress by KU staff, contact KU Web Support , 864-8080 or [email protected] . If want to talk through a conceptual change to the design of your site or the addition of a section, or you are not sure what you ask of KU Web Support, you are welcome to check in with Kirsten Bosnak , Communications Coordinator.

If you need help with a website (your lab website) in KU's Sunflower platform/content management system (the one used to build this website), your primary contact is KU IT ( [email protected] ; 864-8080), but you are welcome to discuss your questions with Kirsten Bosnak , Communications Coordinator. Kirsten built and maintains this site using this platform and has helped other researchers here with their websites in this platform.

KU IT offers classes, side-by-side sessions and other support for building and maintaining these sites; check the KU CMS Guide web page .

KU contacts & resources

Primary email address: [email protected]

Primary phone: 785-864-0161 Elissa Stewart and  Sydnie Granger, Accounting Specialists

• Pcard Reconciliation
• Travel Authorization Requests
• Travel Expense Reports
• Employee Reimbursements
• Invoice Payment
• Purchase Orders
• FITC Assistance

Sabrina Keidel , Finance Manager, 785-864-9318:

• Departmental Invoice Requests
• Departmental Budgeting Support
• Accounting Issues/Problems

Kayly Lockamy, HR Coordinator, 785-864-0633:

• Staff Recruitment, Hiring and Onboarding
• Staff Payroll questions/issues
• Temporary Employee Recruitment, Hiring and Onboarding
• Temporary Employee Timesheet questions/issues

New hire in process, HR Specialist:

• Student Recruitment, Hiring and Onboarding
• Student Timesheet questions/issues

Contact the KU Card Center (785-864-5845) in the Kansas Union, Level 4, for a new or replacement KU ID card. Please see the KU Card Center website .

Contact KU Parking (785-864-7275) for parking permits. Please see the KU Parking website. Offices are at the Allen Fieldhouse garage.

Please review the following brief information from KU Human Resources if you work with volunteers in your lab, at the Field Station, or otherwise as part of your KU employment; or if you have unpaid student interns; or are working with anyone who might fall into a gray area. https://humanresources.ku.edu/volunteers

In particular, please fill out the following form for each volunteer and keep this in your records. In certain cases (described on the form), provide a copy to KU HR. https://humanresources.ku.edu/sites/humanresources/files/documents/Volunteer_Form_Final.pdf

See the KU Human Resources page on time, pay and leave for detailed information on:

• how to report leave time;
• detailed information on vacation, sick leave and other types of leave available;
• paid holidays;
• employment and salary verification (use this to provide our information to mortgage lenders, banks, apartment complexes and other verifiers who may need proof of employment or income);
• payroll information;

See the KU Human Resources Holiday Schedule for a table of paid holidays for University Support Staff (USS), Unclassified Professional Staff (UPS), and fiscal year faculty and academic staff.

Our research center follows and adheres to the KU policies listed in the KU policy library. See the KU Policy Library web page .

KU Human Resources website

Office of Diversity, Equity, Inclusion & Belonging  

Office of Civil Rights & Title IX

Resources for reporting discrimination and harrassment

Within the page linked above, scroll down for information on what to do if someone shares a concern or incident with you.

Sexual Assault Prevention & Education Center List of resources and contact numbers , Sexual Assault Prevention & Education Center

Watkins Health Center services and information

Use of the KU Field Station

For general information about the Field Station, start with the Field Station home page .

The web page on research at the Field Station links to a page with information on rules, fees and applications . All research projects must be cleared in advance by Sheena Parsons ( [email protected] ), station manager.

All parties, including classes at any level, who are interested in a visit, not having to do with research, to any part of the KU Field Station not generally open to the public, must complete an application for non-research use .

Resource staff

• Business Coordinator

• Communications Coordinator

• Facilities Manager

• IT Support Specialist

• Facility Manager

• Education Program Coordinator, KU Field Station

• Station Manager, KU Field Station

• Assistant Director for Administration

• Enroll & Pay

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Procurement at the university of kansas center for research, inc..

To establish the parameters of a purchasing program that applies the best methods and business practices when acquiring goods and services using funds on deposit with the University of Kansas Center for Research, Inc. (KUCR).

To University of Kansas employees using funds on deposit with KUCR. 

1.0 Authority and Delegation

2.0 Ethics and Conflict of Interest 

2.1 Code of Ethics      

2.2 Conflict of Interest           

3.0 Competitive Sourcing                  

3.1 Solicitation of Proposals and Quotations          

3.2 Purchasing from Approved Suppliers    

3.3 Procurement Sourcing Thresholds         

3.3.a Determining Amount (“Known Need at Time”)          

3.3.b Purchases < $50,000 (“Micro Purchase”)       

3.3.c Purchase $50,000.01 to $250,000 (“Small Purchases”)         

3.3.d Purchases > $250,000

3.4 Uniform Guidance

4.0 Exceptions to Competitive Sourcing     

4.1 Sole/Single Source          

4.2 Emergency Situations     

4.3 Sole/Single Source/Emergency Justification Form       

4.4 Used Equipment 

5.0 Refrigerator and Freezer Purchases      

6.0 Equipment & Property Management      

7.0 Additional Considerations for Purchases Related to Grants and Projects

8.0 Travel Expenditures

9.0 Supplier Diversity & Small Business Program

10.0 Vendor Suspension

11.0 Vendor Debarment

12.0 Dispute Resolution

13.0 Procurement Records

This policy applies to the acquisition of: supplies, materials, equipment, goods, property, printing, certain leases, and services, including professional services paid for with funds on deposit with the University of Kansas Center for Research, Inc. (KUCR). Purchases where more than fifty percent (50%) of the funding for a transaction is on deposit with the University of Kansas (KU) and purchases made with one hundred percent (100%) University of Kansas Endowment (KUEA) funds shall follow the purchasing policies for those organizations, unless otherwise specified in approved KU purchasing procedures.

It shall be the procurement policy of KUCR and KUCR Procurement Services to obtain all supplies, equipment, and services at the lowest cost that meet or exceed the customer’s specifications for performance, quality, and availability at the time of purchase. Competitive bids will be solicited whenever possible and practical and in compliance with all applicable federal regulations and KUCR policies.

KUCR places a high value on good business practices in the procurement of goods and services. KUCR is responsible for assisting researchers and their administrative units in conducting their investigations and in performing the mission of the university in the most efficient, ethical, and transparent manner possible.

KUCR shall communicate and collaborate with the University of Kansas to ensure that all procurement opportunities where mutual benefit can be obtained are achieved. Examples include participating in state sponsored contract development meetings, utilizing state contracts, and access to contracts and pricing agreements entered into by the University of Kansas whenever possible.

The establishment of this corporation grants authority to KUCR to implement policies regarding the acquisition of any supplies, materials, equipment, goods, property, printing, certain leases and services, including professional services, required by a state educational institution. The Board of Directors has directed the Vice Chancellor of Research as Chief Executive Officer of KUCR to develop and implement the policies required to administer and operate research procurement activities in accordance with all terms, conditions, and requirements detailed in Board policies.

The Chief Executive Officer has delegated all purchasing authority to the KUCR Chief Financial Officer (KUCR CFO) including the administration of policies and procedures consistent with the provisions of this policy. Regardless of funding source (KUCR or KU), employees of KU are subject to the University of Kansas Procurement Code of Ethics , the University of Kansas Individual Financial Conflict of Interest Policy and must comply with the Kansas Open Records Act .

2.0 Ethics and Conflict of Interest

2.1 Code of Ethics

All parties involved in the negotiation, performance, or administration of the acquisition of any supplies, materials, equipment, goods, property, printing, certain leases, and services, including professional services, required by KUCR and KU are bound to act in good faith. Any person employed by KU, who purchase supplies, materials, equipment, goods, property, printing, certain leases and services, including professional services, or is involved in the purchasing process for KUCR or KU, shall be held to the highest degree of trust and shall be bound to the University of Kansas Procurement Code of Ethics .

2.2 Conflict of Interest

The University of Kansas Individual Financial Conflict of Interest Policy will apply to KU employees and defines the processes for articulating and resolving conflicts of interest at KUCR. When the KUCR CFO has reason to believe that a conflict of interest may exist, the KUCR CFO shall direct the affected department to comply with the procedures described in the Individual Financial Conflict of Interest Policy. Additional conflict of interest information can be found at the KUCR Conflicts of Interest webpage.

3.0 Competitive Sourcing

3.1 Solicitation of Proposals and Quotations

The competitive sourcing process is required where the value and/or nature of the product or service warrants it, and the product or service can be obtained from more than one source. Unless approved for sole source procurement or otherwise covered under existing contracts, all requisitioned products or services totaling more than $50,000, or as a system including multiple components, will be competitively sourced. See section 4.0 for further guidance.

KUCR Procurement Services encourages participation in the competitive sourcing process by as many qualified suppliers as possible. At least three proposals are required given the following limitations: time constraints, availability of qualified suppliers able to meet the specifications, and the opportunity for significant cost savings. All proposals and quotations received will be evaluated on the basis of quality, service, compliance to specifications, and price. All awards will be made in the best interest of KUCR. Any or all proposals may be rejected at the discretion of KUCR.

3.2 Purchasing from Approved Suppliers

For many commonly used products and services, KU Procurement Services has negotiated contracts with a select group of suppliers on the basis of their competitiveness and ability to serve the needs of, and partner with, KU and KUCR. Such contracts (Mandatory Contracts and Preferred Agreements) have deep discounts and special terms and conditions not generally available from non-contract suppliers. Purchases from these preferred suppliers meet KUCR’s requirements for competitive sourcing so no additional bidding is required. To ensure that KU and KUCR continue to receive the maximum amount of pricing discounts and benefits available, departments are encouraged to utilize KU’s Mandatory Contracts and Preferred Contracts whenever possible. The list of these suppliers can be found at Procurement Services Mandatory Contracts and Preferred Contracts webpage.

Exceptions to the use of Mandatory Contracts and Preferred Contracts are permitted where the required commodity or service is not available through the authorized suppliers, or the department provides justification that the type available will not meet departmental business requirements.

3.3 Procurement Sourcing Thresholds

The type and method of obtaining competitive quotes depend on the amount of the purchase as outlined below. The purchasing threshold requirements are based on the aggregate dollar amount as it relates to a specific supplier.

3.3.a. Determining Amount (“Known Need at the Time”) . The “aggregate dollar amount” of purchases from a given supplier should be based on the “known need at the time.” When determining “known need at the time,” the following factors should be considered:

• Reasonably anticipated future need from the supplier;
• Use of a supplier within other projects within the department; and
• Prior 12 months aggregate expenditures to supplier.

Should multiple uses of a supplier lead to an aggregate dollar amount in excess of a given threshold, higher levels of Justification (including a formal bid process) may be required. The need for competitive quotes and/or a formal bid process may delay processing of the procurement and create delay for the project. For this reason, it is important to accurately anticipate use prior to engaging a supplier.

3.3.b. Purchases less than, or equal to $50,000 (“Micro-Purchases”) . The purchase of goods or services with an aggregate dollar amount which does not exceed $50,000 are considered “micro-purchases.” Micro-purchases may be awarded without soliciting competitive quotations if KUCR considers the price to be reasonable.

3.3 c. Purchases greater than $50,000 but less than or equal to $250,000; (“Small Purchases”) . The purchase of goods or services with an aggregate amount which exceeds the “Micro-Purchase Threshold” ($50,000) but does not exceed the “Simplified Acquisition Threshold” ($250,000) are considered “small purchases.”

Competitive quotes for Small Purchases may be obtained in an informal manner. For example, quotes may be obtained via advertisements, email from potential vendor, or verbal (but must be documented in writing).

Three competitive quotes are required, one from the recommended vendor plus two additional competitor quotes.

3.3.d. Purchases greater than $250,000 . For the purchase of goods or services exceeding the Small Purchase Threshold ($250,000), a formal bid process is required.

KUCR Purchasing will work with KU Purchasing to set up a Request for Proposal (“RFP”). Bids are publicly solicited and a firm fixed-price contract (lump sum or unit price) is awarded to the responsible bidder(s) whose bid, conforming with all the material terms and conditions of the RFP, is the lowest price.

Where specified in bidding documents, other factors including discounts, transportation costs, and life cycle costs must be considered in determining which bid is lowest.

Any or all bids may be rejected if there is a sound documented reason.

In cases where the terms contained in a grant or contract administered by KUCR are more restrictive than those stated in this policy, the terms contained within said grant or contract will govern and apply to any procurement made with funds from that grant or contract.

KUCR’s Procurement Policy adheres to the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (commonly called “Uniform Guidance”), as promulgated by the United States Office of Management and Budgets (“OMB”).

4.0 Exceptions to Competitive Sourcing

The purchasing of material, equipment, supplies, and services costing more than $50,000 individually or in aggregate should be by competitive sourcing, regardless of KUCR funding source. However, circumstances may dictate forgoing the competitive sourcing process and purchasing from one unique supplier (sole/single source) for certain products or services, or the existence of an emergency situation. The documentation must show that an equitable evaluation has been made and that rejection of alternative suppliers or solutions is based on objective and relevant criteria. Or, in the case of an emergency where health and safety are at risk, a delay due to obtaining quotes will further worsen the situation. KUCR Procurement Services has the final responsibility for determining whether an exception can be made to competitive sourcing.

4.1 Sole/Single Source

Sole Source-Defined:

Sole Source is procurement in which only one vendor is capable of supplying the commodity or service. This may occur when the goods or services are specialized or unique in character. “Sole” means “the one and only”.

Instances when sole source purchasing may be applicable include the following:

• Procurement of support services in connection with the assembly, installation, or servicing of equipment or software of a highly technical or specialized nature and only one supplier has the capabilities.
• Procurement of parts or components to be used as replacement in support of equipment manufactured by a particular supplier, and such parts or components are only available from the original manufacturer.
• Procurement where only a single supplier in a market is licensed or authorized to service or sell a specific product line.
• The supplier or products specified are required by the funding agency of a grant or Federal contract. Use of a sole source in this situation must have authorization in writing from the granting agency. Being “written into the grant or proposal” is not sufficient documentation. KUCR Procurement Services requires an affirmative statement from the funding agency that “noncompetitive proposals are authorized”.
• Competitive sourcing is precluded because of the existence of patents, copyrights, or similar circumstances

Single Source-Defined :

Single Source is procurement in which, although two or more vendors supply the commodities or services, the department selects one for substantial reasons, eliminating the competitive bidding process. “Single” means “the one among others”.

Instances when Single Source purchasing may be applicable include the following:

• The requested product is an integral part or accessory to existing equipment.
• The service requested is for existing equipment which can only be completed by the original manufacturer or manufacturer’s designated service provider.
• The requested product or service has unique design, performance, and/or quality specification that are essential to a particular research protocol and are not available in comparable products.
• The requested product or service is essential in maintaining research continuity.
• The requested service or system requires a supplier with unique skills or experience.

4.2 Emergency Situations

In rare situations, competitive sourcing is not possible due to emergencies. Emergency situations are where health and safety of any person(s) or animal(s) are at risk and a delay due to obtaining quotes will further worsen the situation.

Emergency situations do not include (but not limited to):

• A rush because of an avoidable failure to plan ahead;
• End of the fiscal year procurements; or
• End of a grant/contract procurement.

4.3 Sole/Single Source/Emergency Justification Form

When submitting a request to deviate from the standard competitive bid process, the requesting unit must complete the Sole/Single Source/Emergency Justification Form .

Completion of this form does not guarantee that KUCR Procurement Services will approve the request; approval will be considered under the guidelines in Section 4.1-4.3.

4.4 Used Equipment

Used equipment is broadly defined to include “all equipment that is not new”. Used equipment is typically only available from one source and due to its nature is subject to immediate sale. As such, a competitive process is unlikely to produce a satisfactory result. Used equipment, however, can be a cost-effective way for departments to acquire equipment, and departments are encouraged to consider this option.

5.0 Refrigerator and Freezer Purchases

Refrigerator and freezer purchases for use in Laboratory, Teaching, and Research must be approved by the KU Department of Environment, Health and Safety (EHS) before submitting the requisition or invoice.

6.0 Equipment & Property Management

Equipment and other assets purchased, or under the control of KUCR must be protected, preserved, and properly accounted for. Refer to the KUCR Property Management webpage for more information.

Additional care must be given for all purchases related to grants and projects, as they may have specific requirements beyond KUCR’s procurement policies. The two primary situations to consider include:

• Documentation of approval from granting agency for equipment purchases within the last 90 days of the grant; and
• Supporting documentation for all purchases that are split funded among two or more grants or projects.

A review of questionable purchases should be reviewed with KUCR Post Award staff prior to purchase.

In addition, a separate KUCR Cost Accounting policy outlines the allowability and appropriateness of expenditures charged to a sponsored project, PI account or other KUCR service accounts.

All policies and procedures relating to business travel can be found here at the KUCR Travel Expense Reports webpage.

9.0 Supplier Diversity and Small Business Program

KUCR is committed to the principle of diversity and equal opportunity in all of its endeavors and applies this principle in its procurement activity with the objective of encouraging participation by qualified suppliers categorized as: small business, disadvantaged, veteran, minority or women-owned enterprises. KUCR believes that strengthening and expanding its supplier based in these business classifications not only contribute to lowering our operational costs, but also improves the overall health of the greater business community within which we exist. It is a practice of KUCR to actively identify and solicit qualified small, disadvantaged, veteran, minority or women-owned businesses and to provide and promote equal opportunities for such suppliers.

The KUCR CFO may issue a written determination to suspend a vendor from doing business with KUCR pending an investigation to determine whether cause exists from debarment in accordance with approved purchasing procedures.

A written notice of the suspension, including a copy of the determination, shall be sent to the suspended vendor with a copy to the KU CFO/Vice Provost for Finance and the KU Chief Procurement Officer.

The suspension period will be effective upon issuance of the notice of suspension.

A vendor may be debarred for any of the following reasons, but not limited to:

• Conviction of a criminal offense in relation to obtaining or attempting to obtain a KUCR contract or in the performance of such contract;
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Home » Europe » Moscow

EPIC MOSCOW Itinerary! (2024)

Moscow is the heart of Mother Russia. Just the mention of this city conjures images of colorful bulbous pointed domes, crisp temperatures, and a uniquely original spirit!

Moscow has an incredibly turbulent history, a seemingly resilient culture, and a unique enchantment that pulls countless tourists to the city each year! Although the warmer months make exploring Moscow’s attractions more favorable, there’s just something about a fresh snowfall that only enhances the appearance of the city’s iconic sites!

If you’re a first-time visitor to Moscow, or simply wanting to see as much of the city as possible, this Moscow itinerary will help you do just that!

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Best Time To Visit Moscow

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Here is a quick look at the seasons so you can decide when to visit Moscow!

The summer months (June-August) are a great time to travel to Moscow to take advantage of the enjoyable mild temperatures. This is considered peak travel season. Bear in mind that hotel prices rise along with the temperatures!

If you’re planning a trip to Moscow during fall (September-November) try to plan for early fall. This way the temperatures will still be pleasant and winter won’t be threatening.

Russian winters (December-February) are not for the faint of heart as Napoleon learned to his peril. Some days the sun will be out for less than an hour, and snow is guaranteed. Although winters are exceptionally cold, this is when you’ll get a true glimpse of the Moscow experience!

The best time to visit Moscow is during spring  (March-May). The temperatures will begin to creep up and the sun begins to shine for significant portions of the day. Hotel rates will also have yet to skyrocket into peak ranges!

With a Moscow City Pass , you can experience the best of Moscow at the CHEAPEST prices. Discounts, attractions, tickets, and even public transport are all standards in any good city pass – be sure invest now and save them $$$ when you arrive!

Moscow is a large city with many accommodation options to choose from. Staying in a location that fits with your travel plans will only enhance your Moscow itinerary. Here is a brief introduction to a few great areas of the city we recommend checking out!

The best place to stay in Moscow to be close to all the action is Kitay-Gorod. This charming neighborhood will put you within walking distance to Moscow’s famous Red Square, thus cutting down on travel time. This will allow you to see more of the city in a shorter amount of time!

It’s surrounded by restaurants, cafes, bars, and shops. If you’re a first-time visitor to Moscow, or just planning a quick weekend in Moscow, then this area is perfect for you!

Another great area to consider is the Zamoskvorechye district. This area of the city offers a blend of new and old Moscow. It has an artsy vibe and there are plenty of fun sites you can explore outside of the main touristy areas of Moscow.

Of course, as in all areas of Moscow, it’s close to public transportation that will quickly connect you with the rest of the city and make your Moscow itinerary super accessible!

Best Airbnb in Moscow – Exclusive Apartment in Old Moscow

Modern and cozy, this apartment is in the heart of Old Moscow. Bordering the Basmanny and Kitay-Gorod districts, this two-bedroom flat is walking distance to the Kremlin and Red Square. Safe, quiet, and comfortable, this is the best Airbnb in Moscow, no question!

Best Budget Hotel in Moscow – Izmailovo Alfa Hotel

The Izmailovo Alfa Hotel is a very highly rated accommodation that provides all the components necessary for a comfortable trip to Moscow. There is an on-site restaurant, bar, fitness center, and an airport shuttle service. The rooms are modern and spacious and are equipped with a TV, heating/air conditioning, minibar, and more!

Best Luxury Hotel in Moscow – Crowne Plaza Moscow World Trade Centre

If you’re touring Moscow in luxury, the Crowne Plaza Moscow World Trade Centre is the hotel for you! Elegantly furnished rooms are equipped with a minibar, flat-screen TV,  in-room safes, as well as tea and coffee making facilities! Bathrooms come with bathrobes, slippers, and free toiletries. There is also an onsite restaurant, bar, and fitness center.

Best Hostel in Moscow – Godzillas Hostel

Godzillas Hostel is located in the center of Moscow, just a short walk from all the major tourist attractions and the metro station. Guests will enjoy all the usual hostel perks such as self-catering facilities, 24-hour reception, Free Wi-Fi, and security lockers. This is one of the best hostels in Moscow and its wonderful social atmosphere and will make your vacation in Moscow extra special!

Godzillas Hostel is one of our favourites in Moscow but they’re not taking guests right now. We’re not sure if they’re closed for good but we hope they’ll come back soon.

An important aspect of planning any trip is figuring out the transportation situation. You’re probably wondering how you’re going to get to all of your Moscow points of interest right? Luckily, this sprawling city has an excellent network of public transportation that will make traveling a breeze!

The underground metro system is the quickest and most efficient way to travel around Moscow. Most visitors rely exclusively on this super-efficient transportation system, which allows you to get to pretty much anywhere in the city! It’s also a great option if you’re planning a Moscow itinerary during the colder months, as you’ll be sheltered from the snow and freezing temperatures!

If you prefer above-ground transportation, buses, trams, and trolleybuses, run throughout the city and provide a rather comfortable alternative to the metro.

Moscow’s metro, buses, trams, and trolleybuses are all accessible with a ‘Troika’ card. This card can be topped up with any sum of money at a metro cash desk. The ticket is simple, convenient, and even refundable upon return to a cashier!

No matter which method you choose, you’ll never find yourself without an easy means of getting from point A to point B!

Red Square | Moscow Kremlin | Lenin’s Mausoleum | St. Basil’s Cathedral  | GUM Department Store

Spend the first day of your itinerary taking your own self guided Moscow walking tour around the historic Red Square! This is Moscow’s compact city center and every stop on this list is within easy walking distance to the next! Get ready to see all of the top Moscow landmarks!

Day 1 / Stop 1 – The Red Square

• Why it’s awesome: The Red Square is the most recognizable area in Moscow, it has mesmerizing architecture and centuries worth of history attached to its name.
• Cost: Free to walk around, individual attractions in the square have separate fees. 
• Food nearby: Check out Bar BQ Cafe for friendly service and good food in a great location! The atmosphere is upbeat and they’re open 24/7!

The Red Square is Moscow’s historic fortress and the center of the Russian government. The origins of the square date back to the late 15th century, when Ivan the Great decided to expand the Kremlin to reflect Moscow’s growing power and prestige!

During the 20th century, the square became famous as the site for demonstrations designed to showcase Soviet strength. Visiting the Red Square today, you’ll find it teeming with tourists, who come to witness its magical architecture up close!

The square is the picture postcard of Russian tourism, so make sure to bring your camera when you visit! No matter the season, or the time of day, it’s delightfully photogenic! 

It’s also home to some of Russia’s most distinguishing and important landmarks, which we’ve made sure to include further down in this itinerary. It’s an important center of Russia’s cultural life and one of the top places to visit in Moscow!

In 1990, UNESCO designated Russia’s Red Square as a World Heritage site. Visiting this historic site is a true bucket-list event and essential addition to your itinerary for Moscow!

Day 1 / Stop 2 – The Moscow Kremlin

• Why it’s awesome: The Moscow Kremlin complex includes several palaces and cathedrals and is surrounded by the Kremlin wall. It also houses the principal museum of Russia (the Kremlin Armory).
• Cost: USD $15.00
• Food nearby: Bosco Cafe is a charming place to grat a casual bite to eat. They have excellent coffee and wonderful views of the Red Square and the Moscow Kremlin!

The iconic Moscow Kremlin , also known as the Kremlin museum complex, sits on Borovitsky Hill, rising above the Moscow River. It is a fortified complex in the center of the city, overlooking several iconic buildings in the Red Square!

It’s the best known of the Russian Kremlins – citadels or fortress’ protecting and dominating a city. During the early decades of the Soviet era, the Kremlin was a private enclave where the state’s governing elite lived and worked.

The Kremlin is outlined by an irregularly shaped triangular wall that encloses an area of 68 acres! The existing walls and towers were built from 1485 to 1495. Inside the Kremlin museum complex, there are five palaces, four cathedrals, and the enclosing Kremlin Wall with Kremlin towers.

The Armoury Chamber is a part of the Grand Kremlin Palace’s complex and is one of the oldest museums of Moscow, established in 1851. It showcases Russian history and displays many cherished relics. Definitely make sure to check out this museum while you’re here!

The churches inside the Moscow Kremlin are the Cathedral of the Dormition, Church of the Archangel, Church of the Annunciation, and the bell tower of Ivan Veliki (a church tower).

The five-domed Cathedral of the Dormition is considered the most famous. It was built from 1475–1479 by an Italian architect and has served as a wedding and coronation place for great princes, tsars, and emperors of Russia. Church services are given in the Kremlin’s numerous cathedrals on a regular basis.

The Grand Kremlin Palace was the former Tsar’s Moscow residence and today it serves as the official workplace of the President of the Russian Federation (Vladimir Putin seems to have bagged that title for life) .

Insider Tip: The Kremlin is closed every Thursday! Make sure to plan this stop on your Moscow itinerary for any other day of the week!

Day 1 / Stop 3 – Lenin’s Mausoleum

• Why it’s awesome: The mausoleum displays the preserved body of Soviet leader Vladimir Lenin .
• Cost: Free!
• Food nearby: Khinkal’naya is a charming Georgian restaurant with vaulted ceilings and exposed brick. It’s a popular place with locals and right next to the Red Square!

Lenin’s Mausoleum, also known as Lenin’s Tomb, is the modernist mausoleum for the revolutionary leader Vladimir Lenin. It’s located within the Red Square and serves as the resting place for the Soviet leader! His preserved body has been on public display since shortly after his death in 1924.

It’s located just a few steps away from the Kremlin Wall and is one of the most controversial yet popular Moscow attractions!

Admission is free for everyone, you’ll only need to pay if you need to check a bag. Before visitors are allowed to enter the mausoleum, they have to go through a metal detector first. No metal objects, liquids, or large bags are allowed in the mausoleum!

Expect a line to enter the building, and while you’re inside the building, you’ll be constantly moving in line with other visitors. This means you won’t be able to spend as long as you’d like viewing the mausoleum, but you’ll still be able to get a good look. Pictures and filming while inside the building are strictly prohibited, and security guards will stop you if they see you breaking this rule.

The mausoleum is only open on Tuesday, Wednesday, Thursday, and Saturday – unless it’s a public holiday or a day scheduled for maintenance. The hours it’s open for each day are limited, make sure to check online before you visit to make sure you can fit this into your Moscow itinerary for that day!

Insider Tip: The Lenin’s Museum is there for people to pay their respect; remember to keep silent and move along quickly, it’s not intended for people to congregate around. Also, men are not allowed to wear hats and everyone must take their hands out of their pockets when inside the building.

Day 1 / Stop 4 – St. Basil’s Cathedral

• Why it’s awesome: A dazzling designed cathedral that showcases Russia’s unique architecture. This cathedral is one of the most recognizable symbols of the country!
• Cost: USD $8.00
• Food nearby: Moskovskiy Chaynyy Klub is a cozy cafe serving food items and pipping hot tea; it’s the perfect place to go if you’re visiting Moscow during the winter months!

Located in the Red Square, the ornate 16th-century St. Basil’s Cathedral is probably the building you picture when you think of Moscow’s unique architecture. Its colorful onion-shaped domes tower over the Moscow skyline!

The cathedral was built from 1555-1561 by order of Tsar Ivan the Terrible. It was designed with an iconic onion dome facade and enchanting colors that captivate all who see it. Fun fact: If you’re wondering why Russian churches have onion domes, they are popularly believed to symbolize burning candles!

This iconic cathedral has become a symbol of Russia due to its distinguishing architecture and prominent position inside the Red Square. It’s one of the most beautiful, wonderful, and mesmerizing historical cathedrals in the world!

The interior of the church surprises most people when they visit. In contrast to the large exterior, the inside is not so much one large area, but rather a collection of smaller areas, with many corridors and small rooms. There are 9 small chapels and one mausoleum grouped around a central tower.

Visiting the inside is like walking through a maze, there are even small signs all around the cathedral tracing where to walk, and pointing you in the right direction! The walls are meticulously decorated and painted with intricate floral designs and religious themes.

The church rarely holds service and is instead a museum open for the public to visit.

Insider Tip: During the summer months the line to go inside the cathedral can get quite long! Make sure to arrive early or reserve your tickets online to guarantee quick access into the cathedral!

Day 1 / Stop 5 – GUM Department Store

• Why it’s awesome: This is Russia’s most famous shopping mall! It’s designed with elegant and opulent architecture and provides a real sense of nostalgia!
• Cost: Free to enter
• Food nearby: Stolovaya 57 is a cafeteria-style restaurant with a variety of inexpensive Russian cuisine menu items including soups, salads, meat dishes, and desserts. It’s also located inside the GUM department store, making it very easily accessible when you’re shopping!

The enormous GUM Department Store is located within the historic Red Square. It has a whimsical enchantment to it that sets it apart from your typical department store.

A massive domed glass ceiling lines the top of the building and fills the interior with natural sunlight. There are live plants and flowers placed throughout the mall that give the shopping complex a lively and cheerful feel! A playful fountain sits in the center, further adding to the malls inviting a sense of wonder and amusement!

The GUM department store opened on December 2, 1893. Today, it includes local and luxury stores, including Fendi, Louis Vuitton, Prada, and many more! There are numerous cafes, restaurants, and even a movie theater inside!

For a special treat, head into Gastronom 1. This 1950s-style shop sells gourmet food items, like wine, freshly-baked pastries, cheese, Russian chocolate, and of course, vodka! Also, be on the lookout for a bicycle pedaling ice cream truck with an employing selling ice cream!

The ambiance is simply amazing, a trip to this idyllic shopping mall is an absolute must on any Moscow itinerary!

Insider Tip: Make sure to carry some small change on you in case you need to use the restroom, you’ll need to pay 50 rubles – or about USD $0.80 to use the bathroom in GUM.

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These are packing cubes for the globetrotters and compression sacks for the  real adventurers – these babies are a traveller’s best kept secret. They organise yo’ packing and minimise volume too so you can pack MORE.

Or, y’know… you can stick to just chucking it all in your backpack…

Novodevichy Convent | Gorky Park | State Tretyakov Gallery | All-Russian Exhibition Center | Bolshoi Theater

On your 2 day itinerary in Moscow, you’ll have a chance to use the city’s excellent public transportation service! You’ll explore a few more of Moscow’s historic highlight as well as some modern attractions. These sites are a little more spread out, but still very easily accessible thanks to the metro!

Day 2 / Stop 1 – Novodevichy Convent

• Why it’s awesome: The Novodevichy Convent is rich in imperial Russian history and contains some of Russia’s best examples of classical architecture!
• Cost: USD $5.00
• Food nearby: Culinary Shop Karavaevs Brothers is a cozy and simple place to have a quick bite, they also have vegetarian options!

The Novodevichy Convent is the best-known and most popular cloister of Moscow. The convent complex is contained within high walls, and there are many attractions this site is known for! 

The six-pillared five-domed Smolensk Cathedral is the main attraction. It was built to resemble the Kremlin’s Assumption Cathedral and its facade boasts beautiful snowy white walls and a pristine golden onion dome as its centerpiece. It’s the oldest structure in the convent, built from 1524 -1525, and is situated in the center of the complex between the two entrance gates.

There are other churches inside the convent as well, all dating back from many centuries past. The convent is filled with an abundance of 16th and 17th-century religious artworks, including numerous large and extravagant frescos!

Just outside the convent’s grounds lies the Novodevichy Cemetery. Here, you can visit the graves of famous Russians, including esteemed authors, composers, and politicians. Probably the most intriguing gravestone belongs to Russian politician Nikita Khruschev!

The Novodevichy Convent is located near the Moscow River and offers a peaceful retreat from the busy city. In 2004, it was proclaimed a UNESCO World Heritage Site. The convent remains remarkably well-preserved and is an outstanding example of Moscow Baroque architecture! 

Insider Tip: To enter the cathedrals inside the complex, women are advised to cover their heads and shoulders, while men should wear long pants.

Day 2 / Stop 2 – Gorky Central Park of Culture and Leisure

• Why it’s awesome: A large amusement area in the heart of the city offering many attractions!
• Cost: Free! 
• Food nearby: Check out Mepkato, located inside Gorky Central Park for a casual meal in a cozy setting. There are indoor and outdoor seating options and the restaurant is child-friendly!

Gorky Central Park of Culture and Leisure is a large green space in the heart of Moscow. The park opened in 1928, and it stretches along the scenic embankment of the Moskva River. It covers an area of 300-acres and offers a lovely contrast from the compact city center.

You’ll find all sorts of wonderful attractions, from boat rides to bike rentals to tennis courts and ping-pong tables, and much more! there are an open-air cinema and festive events and concerts scheduled in the summer months.  A wide selection of free fitness classes is also offered on a regular basis, including jogging, roller skating, and dancing!

Although many of the options you’ll find here are more suited for outdoor leisure during the summer, you’ll also a selection of winter attractions, including one of Europe’s largest ice rinks for ice-skating!

If you’re trying to decide what to do in Moscow with kids, the park also offers several venues designed specifically for kids. Check out the year-round Green School which offers hands-on classes in gardening and art! You can also feed the squirrels and birds at the Golitsinsky Ponds!

The park is very well maintained and kept clean and the entrance is free of charge, although most individual attractions cost money. There is also Wi-Fi available throughout the park.

With so many attractions, you could easily spend all day here! If you’re only planning a 2 day itinerary in Moscow, make sure to plan your time accordingly and map out all the areas you want to see beforehand!

Day 2 / Stop 3 – The State Tretyakov Gallery

• Why it’s awesome: The gallery’s collection consists entirely of Russian art made by Russian artists!
• Food nearby : Brothers Tretyakovs is located right across the street from the gallery. It’s a wonderfully atmospheric restaurant serving top quality food and drinks!

The State Tretyakov Gallery was founded in 1856 by influential merchant and collector Pavel Tretyakov.  The gallery is a national treasury of Russian fine art and one of the most important museums in Russia!

It houses the world’s best collection of Russian art and contains more than 130, 000 paintings, sculptures, and graphics! These works have been created throughout the centuries by generations of Russia’s most talented artists!

The exhibits range from mysterious 12th-century images to politically charged canvases. The collection is rich and revealing and offers great insight into the history and attitudes of this long-suffering yet inspired people!

All pictures are also labeled in English. If you plan to take your time and see everything inside the museum it will take a good 3-4 hours, so make sure to plan your Moscow trip itinerary accordingly! This gallery is a must-see stop for art lovers, or anyone wanting to explore the local culture and history of Russia in a creative and insightful manner! 

Insider Tip: When planning your 2 days in Moscow itinerary, keep in mind that most museums in Moscow are closed on Mondays, this includes The State Tretyakov Gallery!

Day 2 / Stop 4 – All-Russian Exhibition Center

• Why it’s awesome: This large exhibition center showcases the achievements of the Soviet Union in several different spheres. 
• Food nearby: Varenichnaya No. 1 serves authentic and homestyle Russian cuisine in an intimate and casual setting.

The All-Russian Exhibition Center is a massive park that presents the glory of the Soviet era! It pays homage to the achievements of Soviet Russia with its many different sites found on the property.

The center was officially opened in 1939 to exhibit the achievements of the Soviet Union. It’s a huge complex of buildings and the largest exhibition center in Moscow. There are several exhibition halls dedicated to different achievements and every year there are more than one hundred and fifty specialized exhibitions!

The Peoples Friendship Fountain was constructed in 1954 and is a highlight of the park. The stunning gold fountain features 16 gilded statues of girls, each representing the former Soviet Union republics. 

The Stone Flower Fountain was also built in 1954 and is worth checking out. The centerpiece of this large fountain is a flower carved from stones from the Ural Mountains! Along the side of the fountain are various bronze sculptures.

You will find many people zipping around on rollerblades and bicycles across the large area that the venue covers. It’s also home to amusement rides and carousels, making it the perfect place to stop with kids on your Moscow itinerary! Make sure to wear comfortable shoes and allow a few hours to explore all the areas that interest you!

Day 2 / Stop 5 – Bolshoi Theater

• Why it’s awesome: The Bolshoi Theater is a historic venue that hosts world-class ballet and opera performances!
• Cost: Prices vary largely between USD $2.00 –  USD $228.00 based on seat location.
• Food nearby: Head to the Russian restaurant, Bolshoi for high-quality food and drinks and excellent service!

The Bolshoi Theater is among the oldest and most renowned ballet and opera companies in the world! It also boasts the world’s biggest ballet company, with more than 200 dancers!

The theater has been rebuilt and renovated several times during its long history. In 2011 it finished its most recent renovation after an extensive six-year restoration that started in 2005. The renovation included an improvement in acoustics and the restoration of the original Imperial decor.

The Bolshoi Theater has put on many of the world’s most famous ballet acts! Tchaikovsky’s ballet Swan Lake premiered at the theater in 1877 and other notable performances of the Bolshoi repertoire include Tchaikovsky’s The Sleeping Beauty and The Nutcracker!

Today, when you visit the theater, you can expect a magical performance from skilled singers, dancers, and musicians with the highest level of technique!

If you don’t have time to see a show, the theater also provides guided tours on select days of the week. Tours are given in both Russian and English and will provide visitors with a more intimate look at the different areas of the theater!

The stage of this iconic Russian theater has seen many outstanding performances. If you’re a fan of the performing arts, the Bolshoi Theater is one of the greatest and oldest ballet and opera companies in the world, making it a must-see attraction on your Moscow itinerary!

Godzillas Hostel

Godzillas Hostel is located in the center of Moscow, just a short walk from all the major tourist attractions and the metro station.

• Towels Included

Cosmonautics Museum | Alexander Garden | Ostankino Tower | Izmaylovo District | Soviet Arcade Museum

Now that we’ve covered what to do in Moscow in 2 days, if you’re able to spend more time in the city you’re going to need more attractions to fill your time. Here are a few more really cool things to do in Moscow we recommend!

Memorial Museum of Cosmonautics

• Hear the timeline of the ‘space race’ from the Russian perspective
• This museum is fun for both adults and children!
• Admission is USD $4.00

The Memorial Museum of Cosmonautics is a museum dedicated to space exploration! The museum explores the history of flight, astronomy, space exploration, space technology, and space in the arts. It houses a large assortment of Soviet and Russian space-related exhibits, and the museum’s collection holds approximately 85,000 different items!

The museum does an excellent job of telling the full story of the exciting space race between the USSR and the US! It highlights the brightest moments in Russian history and humanity and is very interesting and fun for all ages!

If you’re a fan of space or just curious about gaining insight into Russia’s fascinating history of space exploration, make sure to add this to your 3 day itinerary in Moscow!

The Alexander Garden

• A tranquil place to relax near the Red Square
• Green lawns dotted with sculptures and lovely water features
• The park is open every day and has no entrance fee

The Alexander Garden was one of the first urban public parks in Moscow! The garden premiered in 1821 and was built to celebrate Russia’s victory over Napoleon’s forces in 1812!

The park is beautiful and well maintained with paths to walk on and benches to rest on. The park contains three separate gardens: the upper garden, middle garden, and lower garden.

Located in the upper garden, towards the main entrance to the park is the Tomb of the Unknown Soldier with its eternal flame. This monument was created in 1967 and contains the body of a soldier who fell during the Great Patriotic War!

The park stretches along all the length of the western Kremlin wall for about half a mile. Due to its central location in the city, it’ll be easily accessible when you’re out exploring The Red Square.

It provides a bit of relief from the city’s high-energy city streets. Bring a picnic lunch, go for a walk, or just sit and people watch, this is one of the best Moscow sites to wind-down and relax!

Ostankino Television Tower

• Television and radio tower in Moscow
• Currently the tallest free-standing structure in Europe
• Make sure you bring your passport when you visit, you can’t go up without it!

For spectacular views of the city, make sure to add the Ostankino Television Tower to your itinerary for Moscow! This impressive free-standing structure provides stunning views of the city in every direction. The glass floor at the top also provides great alternative views of the city!

It takes just 58 seconds for visitors to reach the Tower’s observation deck by super fast elevator. The tower is open every day for long hours and is a great site in Moscow to check out! There is even a restaurant at the top where you can enjoy rotating views of the city while you dine on traditional Russian cuisine or European cuisine!

The tower is somewhat of an architectural surprise in a city that is not known for skyscrapers! To see the city from a new perspective, make sure to add this stop to your Moscow itinerary!

Izmaylovo District

• The most popular attractions in this district are the kremlin and the flea market
• Outside of the city center and easy to reach via metro
• Most popular during the summer and on weekends

Travel outside the city center and discover a unique area of the city! The Izmaylovo District is a popular destination for locals and tourists alike, and one of the coolest places to see in Moscow! The two main attractions we recommend checking out are the Kremlin and the flea market.

The Izmailovo Kremlin was established as a cultural center and molded after traditional Russian architecture. This colorful complex is home to several single-subject museums, including a Russian folk art museum and a vodka museum!

Next to the Kremlin is the Izmailovo open-air market, which dates back to the 17th century! The market is connected to the Izmailovo Kremlin by a wooden bridge. Pick up all your Russian souvenirs here, including traditional handicrafts, paintings, books, retro toys, and Soviet memorabilia!

You will find many hand-made and hand-painted options available at higher prices, as well as mass-produced souvenir options at lower prices!

Museum of Soviet Arcade Games

• Closed on Mondays
• Filled with old arcade games that visitors get to try out!
• The museum also includes a small cafe and burger shop

For something a little different, check out the Museum of Soviet Arcade Games! The museum features roughly 60 machines from the Soviet era, including video games, pinball machines, and collaborative hockey foosball! The machines inside the museum were produced in the USSR in the mid-1970s.

The best part is, most of the games are still playable! Purchase tickets and try the games out for yourself! The museum also has a neat little screening room that plays old Soviet cartoons and an area with Soviet magazines! This unique attraction is a fun addition to a 3 day itinerary in Moscow, and an attraction that all ages will enjoy! 

Whether you’re spending one day in Moscow, or more, safety is an important thing to keep in mind when traveling to a big city! Overall, Moscow is a very safe place to visit. However, it is always recommended that tourists take certain precautions when traveling to a new destination!

The police in Moscow is extremely effective at making the city a safe place to visit and do their best to patrol all of the top Moscow, Russia tourist attractions. However, tourists can still be a target for pickpockets and scammers.

Moscow has a huge flow of tourists, therefore there is a risk for pickpocketing. Simple precautions will help eliminate your chances of being robbed. Stay vigilant, keep your items close to you at all times, and don’t flash your valuables!

If you’re planning a solo Moscow itinerary, you should have no need to worry, as the city is also considered safe for solo travelers, even women. Stay in the populated areas, try and not travel alone late at night, and never accept rides from strangers or taxis without a meter and correct signage.

The threat of natural disasters in Moscow is low, with the exception of severe winters when the temperature can dip below freezing! Bring a good, warm jacket if you visit in Winter.

However, please note that Russian views on homsexuality are far less accepting than those in Western Europe. Likewise, Non-Caucasian travellers may sadly encounter racism in Russia .

Don’t Forget Your Travel Insurance for Moscow

ALWAYS sort out your backpacker insurance before your trip. There’s plenty to choose from in that department, but a good place to start is Safety Wing .

They offer month-to-month payments, no lock-in contracts, and require absolutely no itineraries: that’s the exact kind of insurance long-term travellers and digital nomads need.

SafetyWing is cheap, easy, and admin-free: just sign up lickety-split so you can get back to it!

Click the button below to learn more about SafetyWing’s setup or read our insider review for the full tasty scoop.

Now that we’ve covered all the top things to see in Moscow, we thought we’d include some exciting day trips to other areas of the country!

Sergiev Posad (Golden Ring)

On this 7-hour guided tour, you’ll visit several scenic and historic areas of Russia. Start your day with hotel pick-up as you’re transferred by a comfortable car or minivan to Sergiev Posad. Admire the charming Russian countryside on your drive and enjoy a quick stop to visit the Russian village, Rudonezh!

You’ll see the majestic Saint Spring and the Church of Sergiev Radonezh. You’ll also visit the UNESCO World Heritage Site, Trinity Lavra of St. Sergius, one of the most famous Orthodox sites in Russia!

Lastly, you’ll swing by the local Matreshka market and enjoy a break in a nice Russian restaurant before returning to Moscow!

Day Trip to Vladimir and Suzdal

On this 13-hour trip, you’ll discover old Russia, with its picturesque landscapes and white-stoned beautiful churches! You’ll visit the main towns of the famous Golden Ring of Russia – the name for several cities and smaller towns north-east of Moscow.

Your first stop will be in the town of Vladimir, the ancient capital of all Russian principalities. The city dates back to the 11th century and is one of the oldest and the most important towns along the Ring! Next, you’ll visit Suzdal, a calm ancient Russian town north of Vladimir with only 13,000 inhabitants!

The old-style architecture and buildings of Suzdal are kept wonderfully intact. If you’re spending three days in Moscow, or more, this is a great option for exploring the charming areas outside the city!

Zvenigorod Day Trip and Russian Countryside

On this 9-hour private tour, you’ll explore the ancient town of Zvenigorod, one of the oldest towns in the Moscow region! As you leave Moscow you’ll enjoy the stunning scenery along the Moscow River, and make a few stops at old churches along the way to Zvenigorod.

Upon arrival, you’ll explore the medieval center, including the 14th-century Savvino-Storozhevsky Monastery. Next, you’ll take a break for lunch (own expense) where you’ll have the chance to try out the Russian cuisine! Next, you’ll visit the Museum of Russian Dessert and sip on tea at a Russian tea ceremony.

The final stop of the day is at the Ershovo Estate, a gorgeous place to walk around and enjoy nature!

Day Trip to St Petersburg by Train visiting Hermitage & Faberge

On this full-day tour, you’ll enjoy a a full round trip to St Petersburg where you’ll spend an exciting day exploring another popular Russian city! You’ll be picked up from your hotel in Moscow and be transferred to the train station where you’ll ride the high-speed train ‘Sapsan’ to St Petersburg.

Upon arrival, you’ll start the day by touring the Hermitage Museum and the Winter Palace. Next, you’ll visit the Faberge Museum, where you’ll explore the impressive collection of rare Faberge Eggs! In the afternoon, enjoy a sightseeing boat ride and a traditional 3-course Russian lunch.

If you’re spending 3 days in Moscow, or more, this is an excellent trip to take!

Trip to Kolomna – Authentic Cultural Experience from Moscow

On this 10-hour tour, you’ll escape the city and travel to the historic town of Kolomna! First, you’ll visit the 14th-century Kolomna Kremlin, home to the Assumption Cathedral and an abundance of museums!

Next, enjoy lunch at a local cafe (own expense) before embarking on a tour of the Marshmallow Museum – of course, a marshmallow tasting is provided!  Your final stop is the Museum of Forging Settlements, where displays include armor and accessories for fishing and hunting.

Discover this beautiful Russian fairytale city on a private trip, where all of the planning is taken care of for you!

Stash your cash safely with this money belt. It will keep your valuables safely concealed, no matter where you go.

It looks exactly like a normal belt  except for a SECRET interior pocket perfectly designed to hide a wad of cash, a passport photocopy or anything else you may wish to hide. Never get caught with your pants down again! (Unless you want to…)

Find out what people want to know when planning their Moscow itinerary.

How many days you need in Moscow?

We recommend that you spend at least two or three days in Moscow to take it all in.

What’s the best month to visit Moscow?

The best time to visit Moscow is over the spring, from March to May as temperatures are mild, crowds are thin and prices are reasonable.

What are some unusual things to do in Moscow?

I mean, queuing up to see an almost 100 year old corpse is pretty unsual! Check out Lenin’s Mausoleum if you fancy it!

What are some fun things to do in Moscow?

The Memorial Museum of Cosmonautics is a fun place to explore the famous space race from the perspective of the ‘other side’!

We hope you enjoyed our Moscow itinerary! We’ve made sure to cover all the Moscow must-sees as well as some unique attractions in the city! Our addition of insider tips, favorite food stops, and day trips from Moscow is an added bonus and will guarantee you make the most out of your exciting Russian vacation!

Immerse yourself in the modern and traditional Russian lifestyle! Get lost in museums, witness awe-inspiring architecture, and indulge in Russian cuisine! Spend the day strolling through all of the charming sites of Moscow, admiring the beautiful scenery and discovering the city’s fairytale-like enchantment!

And for transparency’s sake, please know that some of the links in our content are affiliate links . That means that if you book your accommodation, buy your gear, or sort your insurance through our link, we earn a small commission (at no extra cost to you). That said, we only link to the gear we trust and never recommend services we don’t believe are up to scratch. Again, thank you!

Alya and Campbell

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Moscow Travel Guide: Best Things to Do + More [2023]

· everything to know about visiting moscow, including the best things to do and how to get around. ·.

Moscow is Russia’s vibrant capital city, and it also happens to be the largest city in all of Europe. The city’s long and infamous history makes it one of the most unique places we have ever visited.

The architecture ranges from centuries-old palaces to uniform, gray concrete buildings. The people range from cold and private to warm and welcoming. Moscow is a city is strong juxtapositions, and we learned a lot during our time there.

This post will break down all you need to know about visiting Moscow, including the best things to do, how to get there, how to get around, and more.

The Best Things to Do in Moscow

1. explore the red square.

The Red Square is the heart of Moscow. Most of the city’s top attractions can be found here, including just about everything on this list. The Kremlin, St. Basil’s Cathedral, and Lenin’s Mausoleum are all located here, and the State Historical Museum and GUM are not far from here, either.

The Red Square is a common home for parades, protests, and seasonal celebrations. There are massive Christmas celebrations here, with food vendors and carnival rides set up in numbers.

2. Check Out the Ziferblat

The Ziferblat is a café in Moscow that is unlike any café we have ever been to. While most cafes charge you for your drinks and food, the Ziferblat charges you for your time.

Upon arrival, you are given a clock. When you leave, the barista calculates how much time you spent in the café and charges you accordingly. This concept was created to help visitors to be more intentional with their time, and the cafe itself is incredibly charming.

For a detailed look at everything you need to know before you visit, make sure you read my post about visiting the Ziferblat Cafe in Moscow .

3. Marvel at St. Basil’s Cathedral

St. Basil’s Cathedral is one of the most iconic churches in the world, and it was the single thing we were most excited to see while in Moscow. Built almost 500 years ago, St. Basil’s Cathedral is recognized by its colorful domes and whimsical style. The church is of the Russian Orthodox faith, and the inside is just as wondrous as the outside.

St. Basil’s Cathedral is located on the edge of the Red Square, making it incredibly convenient to visit. Entrance for non-worshippers costs 800 rubles, and tickets can be bought at the church

4. Explore the Kremlin

The Kremlin is the largest active fortress in Europe, and it is the site of most of Russia’s government affairs. In addition to government buildings, the Kremlin Complex is filled with courtyards, towers, and museums that are open to the public. If you have the time, you could spend a couple of days fully exploring all that there is to see in the Kremlin.

5. Walk Through Lenin’s Mausoleum

Vladimir Lenin is one of the most important figures in Russian history, and his body is located perfectly embalmed in a mausoleum in the Red Square. The Mausoleum is open to the public to visit, and as long as you are willing to go through a few security checks, it is easily one of the best things to do in Moscow. Its convenient location in the Red Square makes it a can’t miss attraction.

There is absolutely no photography allowed inside the Mausoleum. Do not test this rule.

6. Wander Along Arbat Street

The Arbat is a very popular street in Moscow that is lined with stores, cafes, and other touristy attractions. It is one of the oldest streets in the city, dating back to the 1400s. This street is both quaint and trendy, and there are many walking tours that introduce tourists to the neighborhood’s wonders and highlights.

7. Catch a Show at the Bolshoi Theatre

As a lover of the arts, it is hard to think of Moscow and not think of ballet. Russia has always been a top dog in the world of fine arts, and Bolshoi Theater is one of the best places to catch a performance. We were lucky enough to attend an Opera here, and it is a venue that you don’t want to miss out on if you enjoy opera, ballet, or orchestral performances.

8. Visit the State Historical Museum

The State Historical Museum is one of the most respected museums in Moscow. Despite its name, it is not really focused on the history of Russia as a nation. Rather, it contains a collection of artifacts from all throughout Russia’s history.

The museum’s collection is very broad in nature. It houses some items from indigenous tribes that used to occupy the region, pieces collected by the Romanov family, and more.

9. Wander Around GUM

GUM is an absolutely massive mall within walking distance of the Red Square. It isn’t just the size that draws visitors here; it’s the sense of luxury. The mall is so beautiful inside, much like the metro stations.

While visiting a mall might not sound like it belongs on a bucket list, this mall does. You will not want to miss out on visiting GUM while in Moscow.

10. Admire the Cathedral of Christ the Saviour

While St. Basil’s Cathedral is the most iconic church in Moscow, it isn’t the only one. The Cathedral of Christ the Saviour is absolutely stunning, with massive golden domes. It is the tallest Orthodox church in the world, and it is the seat of the Orthodox Patriarch of Moscow.

It is located just about a mile from the Red Square, just south of the Kremlin Complex. You can walk to it from the Red Square in about 20 minutes.

How to Get to Moscow

Flying to moscow.

Moscow has three major international airports: Sheremetyevo (SVO) , Domodedovo (DMO) , and Vnukovo (VKO) . All three of them are directly connected to downtown Moscow by the Aeroexpress trains, which leave every 30 minutes throughout the day. By Aeroexpress train, you can expect to get to the city center in 25-45 minutes depending on the airport that you fly into.

Sheremetyevo is the biggest and busiest of the three airports, and it is the one you are most likely to fly into – especially if you are coming from outside of Europe or the Caucus region. We flew into Sheremetyevo on a direct flight from New York City.

I usually provide backup airport options, because flying right into the city isn’t always the cheapest way to get where you’re going. Unfortunately, when it comes to Moscow, don’t really have a choice other than to fly right into Moscow. It is a very remote city, and it is usually the cheapest place to fly into in Russia as a whole.

Since Sheremetyevo is so busy, you will probably find a great flight option anyway. I wrote in  my post about finding cheap flights  that using hub airports will lead to more affordable airfare, and the same logic applies here. Even though Russia’s national airline, Aeroflot, is no longer a member of the SkyTeam Alliance, Moscow is still a major hub connecting passengers from all over the world.

READ OUR CHEAT SHEET

Train or Bus to Moscow

Trains and buses are one of the most popular ways to get around Europe. However, they’re of very little use when you’re trying to get to Moscow.

Moscow is hundreds of miles from the nearest major cities. The only major European city that can even be reached within 8 hours on the ground is St. Petersburg, and even the Baltic capitals of Riga, Vilnius, and Tallinn are over 12 hours away.

If you want to get to Moscow, the best option is almost always to fly. While the train routes to Moscow are scenic, they simply take forever.

How to Get Around Moscow

METRO | TROLLEYS | TRAMS | BUSES

Moscow has one of the most memorable metro systems in the world. Its metro lines are very deep underground, and the stations are absolutely stunning. Each station has its own unique style, but all of them contain escalators that seem to go on forever.

The system was built in an effort to showcase the power of the Soviet Union and its bright future. The plans were a form of propaganda, but they resulted in what is still one of the most visually appealing subway systems on earth.

Moscow’s metro system isn’t just pretty. It is also very useful and accessible. The system has 17 lines that connect the city and its surrounding area.

But wait; there’s more!

The Moscow metro system is also incredibly affordable, with each ride costing less than a dollar. The metro is by far the best way to get around Moscow, as it is almost impossible to beat the connection times and the low cost to ride.

Tickets can be bought at electronic, English-speaking kiosks in stations, or directly from ticket counters at certain larger stations. There are also day passes available, which are a very solid option if you plan on riding the metro several times per day.

The metro is by far the best way to get around Moscow.

In addition to the metro system, Moscow also has a network of buses, trams, and trolleys. This system is nowhere near as convenient or well-connected as the metro, though, and is likely of little use to you during your trip. There is no Uber in Moscow, but a similar app named Yandex is available if you need a ride in a pinch.

How Many Days Do You Need in Moscow?

Moscow is the biggest city in all of Europe, and it is absolutely loaded with things to do. You could spend weeks in Moscow and still find new things to do. Of course, most travelers don’t have that kind of time to spend in one place!

I recommend spending no less than three full days in Moscow, and ideally closer to five or seven.

Moscow is very spread out, and it can take some time to get from one major point to another. There are also so many places that are nice to just sit back and relax, which is hard to do when you’re in a hurry trying to cram activities into just a few days.

If you only have a week to visit Russia, I’d advise spending all of the time in one city. If you decide to split your time between Moscow and St. Petersburg, I recommend not trying to squeeze in any day trips beyond those two cities.

When Is the Best Time of the Year to Visit Moscow?

There are two different ways to approach this question. Personally, I think the best time to visit Moscow is around Christmas and New Year’s Day. While the weather will be absolutely freezing, Moscow is a surreal winter wonderland in December and January.

We were in Moscow right before Christmas. While it was very cold, you can always bundle up. Exploring the Christmas markets and pop-up ice skating rinks throughout Moscow is one of my favorite memories from anywhere I’ve traveled, and I dream of going back to do it again.

If you aren’t fond of the cold, Moscow is beautiful in the summer. It tends to get pretty cold in the shoulder seasons, so if you want warm weather, you should plan to visit in the summer. Moscow actually gets pretty warm in July and August, and there are a bunch of fantastic places to soak up the sun within the city.

The best time to visit Moscow is either around Christmas or from late May to August.

Is Moscow Safe to Visit?

While Moscow is a truly wonderful city, there’s no denying that visiting Russia comes with risks. As the country is run by an infamous communist dictator, concerns about visiting are valid. While we didn’t experience any sort of threat or negative treatment during our time in Moscow, we visited in a peaceful time.

In our experience, Russia doesn’t seem to detain normal Americans or Westerners to use as pawns. As a regular person, as long as you don’t commit any crimes, there is a slim chance you will run into any issues. However, Russia will not hesitate to enforce its laws against foreigners, and illegal behaviors will likely land you in a very compromising position.

Russia will not hesitate to enforce its laws against foreigners, and illegal behaviors will likely land you in a very compromising position.

To make matters worse, Russia has a bad reputation for gang violence. While the Russian mafia has very little interest in normal Western tourists, they won’t hesitate to pick a fight with anyone who ventures into their sphere of influence. If you seek out illegal substances or activities, you could be a target of the mafia.

If you seek out illegal substances or activities, you could be a target of the mafia.

Finally, since Russia’s invasion of Ukraine, things are all very different. Russia is currently at war, and there are battles raging within 8 hours of Moscow. While it is still relatively safe to visit, that could change at any time as the war with Ukraine continues.

Is Moscow Worth Visiting?

Without a doubt, Moscow is worth visiting. It is one of the most unique major cities we have ever visited, and we hope to make it back one day. The Russian Orthodox churches are stunning, the city’s history is unlike any other, and the food is to die for.

While many visitors prefer St. Petersburg to Moscow, I think Moscow deserves a lot of hype of its own. Moscow is the beating heart of Russian culture and history, and it’s a place I highly recommend checking out if you have the chance.

That’s all we have for you about Moscow! I hope this post was helpful as you plan your trip to Russia’s capital.

Have you been to Moscow? Or is this your first time visiting? Comment below if you have anything to add to our travel guide!

Hi, I'm Greg. I'm an avid traveler who has traveled to over 50 countries all around the world with my wife and kids. I've lived in Italy, Mexico, China, and the United States, and I dream of moving abroad again in the future. With this blog, I provide my audience with detailed destination guides to my favorite places and pro-tips to make travel as stress-free as possible.

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15 Fantastic and Easy Day Trips From Moscow

Is the hustle and bustle of Moscow starting to wear you down? No worries. There are multiple great day trips from Moscow that will let you see a different side of Russia that you won’t find in the metropolitan area. Each day trip I’ve listed below can easily be done by train from Moscow, and there are trains every day of the week.

The area surrounding Moscow is rich in cultural attractions and natural beauty. By traveling only a short distance, one feels far away from the crowds, and lines of the sprawling Russian capital. Since Russia is undoubtedly an expansive country it may take from half an hour to two hours to reach some of the landmarks on this list (by train or car) from the Moscow city center.

You can escape to the picturesque Russian countryside, visit war memorials, battlefields, admire onion-domed churches, and get insight into the local way of life. Easy day trips from Moscow include the incomparable white-stone Trinity Cathedral in Sergiyev Posad, the spectacular Cathedral of the Assumption in Dmitrov, and the Russian military aircraft in Monino. For those who love rural tranquility, Suzdal and Vladimir are a must-see. History buffs will appreciate the Patriotic War of 1812 reenactment that took place in Borodino on the first weekend of September.

Without further ado, here are 15 best day trips from Moscow that are well worth your attention.

The Best Day Trips from Moscow

There’s a reason Moscow is one of Europe’s most enigmatic destinations. It’s got culture, class, food, history, and more, but even better, is that it is the country’s main transport hub with so many attractions within a day trip from Moscow. While you can definitely spend days or even weeks in Moscow, it can, of course, be done in just one week. What can you do in Moscow in seven days ? Well, you can do a lot if you know how to plan a trip to a place you know so little about.

If you’re ready to get out of the city a bit and soak up the culture, fresh air, and enchanting architecture, I’ve rounded up my favorite day trips outside of Moscow. I often get asked: What are the best cities to visit in Russia? And these are places that I’ve been and loved.

My Favorite Easy Day Trips from Moscow:

Dmitrov Kolomna Zvenigorod Sergiyev Posad Yaroslavl Arkhangelskoye Estate Vladimir Suzdal Korolev Borodino Patriot Park in Kubinka Melikhovo Gorki Leninskie Kaluga Monino

1. Day Trip to Dmitrov from Moscow

Dmitrov may not be as popular as other cities in Russia, but the fact that the city was founded only 7 years earlier than Moscow makes for a great day trip. This small city some 90 kilometers from Moscow is particularly beautiful in the summer. As you walk the streets you can see sparkling fountains, charming centuries-old buildings, yachts and boats transiting through the canal and, of course, the Museum-Reserve Dmitrov Kremlin.

The Kremlin (castle) is the city’s main draw. The 10m high and about 1km long earthen rampart remained behind the wooden wall and gives an idea of how the castle looked like 400 years ago. The oldest surviving building on the Kremlin grounds is the 16th-century Assumption Cathedral with a unique five-tier iconostasis.

Not far from the Kremlin there is a compact 15th-century Borisoglebsky convent. Its main building – the 16th-century Cathedral of Sts. Boris and Gleb is open to the visitors only for services of worship. In the 1930s in the convent housed a labor camp, which contained the builders of the Canal named after Moscow.

Getting There: Dmitrov sits an easy hour and sixteen minutes by train from Savyelovskiy Rail Terminal. This cheap day trip from Moscow is a great chance to soak up the historic charm to be found in Moscow Oblast.

2. Day Trip to Kolomna from Moscow

Situated to the south-east of Moscow, Kolomna is a beautiful port city on the Oka River. This is one of the oldest Russian cities in the region. So you can discover the old history in museums and monasteries. Interestingly, the city was a site for important weapon factories under the Soviet Union. Although it was opened up in 1994 Kolomna is not as popular as other day-trip destinations in the region.

Nevertheless, it is a great place to visit with friends and family where you can explore the 15th-century Kremlin made of red brick, try incredibly sweet traditional pastila (marshmallow), and visit some of the cute little churches and 19th-century mansions.

Getting There: Take the express train (commuter line train) from the Kazansky rail terminal to Golutvin station. The trip lasts one hour and forty minutes.

3. Day Trip to Zvenigorod from Moscow

This one is usually a given due to its proximity to and ease of transport from Moscow. It’s one of the easiest day trips from Moscow by train. You can easily hop on the train from the city and land right in the town of Zvenigorod where you can visit the 14th-century Savvino-Storozhevsky Monastery and sample the sparkly and refreshing kvass, a Russian specialty beverage that’s enjoyed in the summer months.

Zvenigorod is an adorable little town just under an hour away from the Moscow city and is an amazing place to visit as it will give a relaxing break from the hectic life of Moscow. Check this day trip if you don’t feel like planning.

If you have a sweet tooth, spend some time in the quirky Museum of Russian Desserts, where you can indulge in uniquely delicious treats and explore the intersection of food and culture.

Then you may want to pay the Zvenigorod Museum of History, Architecture, and Art a visit. The museum’s exposition is located on the territory of the Savvino-Storozhevsky monastery, or rather, in the 17th-century Tsaritsyny chambers, built for the wife of Tsar Alexei Mikhailovich. Stroll through the museum halls to view the permanent exhibitions, which offer insights into various aspects of Russian history. The intricate museum’s building is adorned with a decorative porch, complex patterned elements, and looks very impressive in general.

4. Day Trip to Sergiyev Posad from Moscow

If you’re looking for cheap day trips from Moscow, Sergiyev Posad is a good choice at just a few dollar train ride away. Known as a major center of pilgrimage and home to one of the largest Russian Orthodox Monastery which has been here for hundreds of years, Sergiyev Posad is a fun day trip from Moscow and can be combined with Abramtsevo Museum Estate. As the only town in Moscow Region which is included in the Golden Ring of Russian cities, Sergiyev Posad is an incredible destination for a day trip from Moscow that packs UNESCO-protected Trinity Sergius Lavra, great museums, and gorgeous architecture into one day.

Make sure you see the six-pillared Assumption Cathedral that was commissioned by Ivan the Terrible in mid-16th-century and go inside to marvel at the impressive iconostasis that features Simon Ushakov’s masterpiece, the icon of Last Supper. Enjoy a delicious lamb steak with wheat kasha, Ukha fish soup, or hand-made dumplings as you learn a lot about religious and cultural history.

Getting There: Known for its small-town charm and welcoming feel, you can get to Sergiyev Posad by train, by bus, or by car. Trains depart from Yaroslavsky Rail Terminal every thirty minutes, and the trip lasts about an hour and a half. Alternatively, you can hop on a bus at the ‘VDNKh’ metro station. A bus trip to Sergiyev Posad takes two hours on average but can be reached in 90 minutes depending on traffic. If you go by car expect to spend about an hour and a half attempting to traverse the congested Yaroslavskoye highway.

5. Day Trip to Yaroslavl from Moscow

Going from Moscow to Yaroslavl may seem like a really long day trip, but honestly, if you take the comfortable train, it only takes about four hours to reach the city, so making a Yaroslavl day trip is totally doable. Although I do recommend much more than one day in Yaroslavl, especially if it’s your first time.

Cultural tourists visiting Yaroslavl should start their exploration by strolling the historic city center, a UNESCO World Heritage Site. A spacious 100-hectare area enclosed by Sobinova and Republican streets is home to most popular attractions – the 17th-century Church of Elijah the Prophet that survived almost exactly in its original form, and in contrast to it, the white stone Assumption Cathedral, restored in the 2000s.

If you walk a bit further passing the Holy Trinity sculpture and city’s foundation stone, you will find yourself at Strelka, a park on the cape, which offers panoramic views of the spot at the confluence of Volga and Kotorosl rivers. On the way back, there is a pleasant walk along the picturesque Volga embankment to the Governor’s Garden with shadowy alleys and an open-air Sculpture museum.

Getting There: Yaroslavl is about 280 km (173 miles) northeast of Moscow, so the best way to get there is to take a morning train from Yaroslavskiy Rail Terminal. A tour is also a great way to see the Yaroslavl without having to worry about driving or searching for trains. You can book a tour here.

6. Day Trip to Arkhangelskoye Estate from Moscow

Situated on the outskirts of Moscow and dates back to the late 18th-century, Arkhangelskoye Estate was the domain of the nobility for over a century until the Russian Revolution swept people who owned the estate out of the country. The estate was turned into a museum, which it remains today.

The Arkhangelskoye Estate Museum holds the largest rare-book collection. The exhibition also includes old manuscripts, historical documents, photos from the past, a vast collection of sculpture, paintings, engravings, and exceptional examples of decorative art. These art objects once belonged to Prince Nikolai Yusupov, the former owner of the estate.

Arkhangelskoye Estate is often referred to as the Russian version of Versailles because of the intricately manicured garden and beautiful 18th-century park. Famous Russian writers and poets such as Pushkin, Herzen, Mayakovsky loved to spend their free time here making long excursions in the surrounding area. Arkhangelskoye is a perfect place to appreciate the terraces decorated by delightful statues, exquisite vases, and busts.

Visitors can take tours, which introduce them to vibrant examples of Russian art and culture.

Getting There: To reach the estate it’s best to take a bus or a privately-owned minibus that departs from Tushinskaya metro station.

7. Day Trip to Vladimir from Moscow

Situated only two hours east of Moscow, Vladimir is absolutely one of the best places to visit near Moscow for a day trip. This splendid city dates back to the 12th century and has a very rich history. If magnificent Orthodox cathedrals and traditional white-stone architecture entice you, then this place is perfect for a day trip with your significant other.

First things first, you need to see the Golden Gate, which indicates the entrance into the old town. This 12th-century medieval masterpiece of military architecture is associated not only with Vladimir but with the Golden Ring tourist route itself. At the top of the gate, where once was the Church of the Deposition of the Robe, there is the Museum of Weapons. Great looking arrowheads and spear points date back to the Grand Principality of Vladimir, while the exhibition in an impressively majestic setting features a number of Batu-Khan related artifacts.

There’s a variety of attractions to put on your must-see list: the Old Believers Trinity Church right behind it, the Cathedral of St Demetrius, and Dormition (Uspensky) Cathedral. If you plan on shopping for souvenirs like birch-bark masterpieces of Kunov’s masters, drawings, carving, embossing, figures of people and animals, stop by the Lacquer Miniature, the Museum of Crystal, and the Gingerbread Museum. Many of the local attractions were added to UNESCO’s list of World Heritage sites.

Getting There: The best way to visit this area is to catch an early train from Moscow and book a full-day tour of Vladimir in advance. This one includes the town of Suzdal as well.

8. Day Trip to Suzdal from Moscow

This gem of a little medieval town perched on a hill just a 30-minute ride from Vladimir is one of those places I’ve visited and could move there permanently and be happy! It’s a charming little piece of history that also has a Kremlin and visiting it feels like stepping back in time. if you’re a culture enthusiast you’ll be glad to know there are numerous churches, five monasteries, including Spaso-Yevfimiev Monastery in Suzdal. Check them out if you want to get a real taste of the country!

pend some time shopping at the Torgovaya ploshchad (Market Square), where you can buy baskets made of birch bark, ceramic handmade plates, honey or souvenirs and, of course, grab some afternoon tea!

Getting There: Trains leave regularly from Moscow’s Kurskiy Rail Terminal to Vladimir where you can hop on a bus to Suzdal. You can also take a bus from Moscow. In this case, it might take longer and you’ll probably encounter infamous traffic jams. If you go by express train the trip takes about 1 hour and 40 minutes. There are slower trains of course, but I’d recommend going with the fast one and save a lot of time!

9. Day Trip to Korolev from Moscow

Located some 30 kilometers northeast of Moscow, Korolev has become arguably the most important space research center with skilled workers from across the Soviet Union who came here to expand the space program.

It became a leading institute dedicated to aerospace research in the country. Today, that tendency can still be clearly seen on the streets and in the buildings. When the Soviet Union collapsed, the city retained its status as the headquarters of Russia’s space surveillance network and now it hosts the Russian Mission Control Center, an analogue of the American Mission Control Center at NASA’s Space Center in Houston.

If you want to learn more about Mission Control Center and the former Russian Mir space station, book a tour with a knowledgeable guide who can clearly tell the history of this place.

If you’re not into space exploration there is also a Memorial Apartment Museum of Marina Tsvetaeva in Bolshevo. With a picturesque park next to the museum, it’s a great place for walking in the fresh air. The highlight of the park is memorial stones with quotes from Tsvetaeva’s poems.

Getting There: I’d recommend going by train. Catch one at Yaroslavskiy Rail Terminal that departs every 30 minutes to reach Bolshevo station.

10. Day Trip to Borodino from Moscow

The historic Battle of Borodino on September 7, 1812, took place just outside the small village of Borodino, about 140 km west of Moscow, and about 15 km from the nearest town of Mozhaysk. Although the French won the Battle of Borodino and went to capture Moscow, it was one of the bloodiest battles of the pre-twentieth-century that is also predetermined Napoleon’s defeat.

While it was a battlefield back then, not much remains today. It’s mostly a green and grassy field now with a few monuments of military honor, architectural objects dated back to 19th and 20th century, and fortification facilities scattered throughout the area. The largest of these is the 27-meter high obelisk located right at the heart of the former battlefield.

Every year the military and patriotic festival and theatrical performance take place in Borodino. Early September is considered to be the best for visiting. But if you just want to feel the spirit of the battle, it’s better to go at any other time of the year.

Getting there: Hop on a train from the Belorussky rail terminal, disembark in Mozhaysk, and then take a bus to the museum. The whole travel time is about 2 hours.

11. Day Trip to Patriot Park in Kubinka from Moscow

Once a Red Army tank training ground, now it’s a military Disneyland with history, structure, guns, and armored vehicles! The tank museum originally housed one of the world’s largest and rarest collections of tanks. In 2016 they combined the training grounds with the newly-created Patriot Park. Since then, some of the notable and rare items have been moved to the Patriot Park site, so you may want to combine both sites into one tour (only about 20 minutes apart).

The exhibition grounds include some very rare specimens that are must-see for any military enthusiasts out there. The staff is friendly, helpful and kind, while the museum has a small shop. As this site is part of an operating military base, they may ask you to show your passport, or provide them with a photocopy of the front pages. There are vending machines for snacks and drinks, and there are bathroom facilities. There’s plenty to see, so I recommend setting aside an entire day!

Getting there: Situated halfway between Borodino and Moscow, the best way to reach Patriot Park in Kubinka is by car. Alternatively, if you don’t want to rent one, consider car-sharing apps like Gett or UBER. The price of ride-sharing services is cheap enough to make them a viable proposition for choosing them.

12. Day Trip to Melikhovo from Moscow

Located some 80 km from Moscow, Melikhovo is one of the most important museums dedicated to Anton Pavlovich Chekhov. This renowned Russian writer and playwright acquired Melikhovo in 1892. He lived there with his parents and close relatives for 7 years before moving to the Crimea in 1899. Melikhovo is where he wrote his plays “The Man in the Case” and “The Seagull”.

The estate faded into oblivion right after the Revolution but in 1939 Anton Chekhov’s sister Maria and his nephew established a museum based on Chekhov’s place of living. The museum opened its doors to the public in 1941.

Today museum’s exhibition reveals the legacy of a celebrated writer and shows his path not only as a writer but as a doctor and public figure as well. The collection also features some of the best-known paintings by famous artists like Isaac Levitan and Vasily Polenov, who were Chekhov’s friends. When it comes to fun and educational day trips from Moscow, Melikhovo is a nice place for learning more about Chekov’s life and work.

Getting There: You can reach Melikhovo by train from Kurskiy rail Terminal. Disembark in the town of Chekhov and hop on a minibus that will get to the estate. Alternatively, hop on a bus that departs from the Yuzhnaya metro station.

13. Day Trip to Gorki Leninskie from Moscow

Once the realm of Russian nobles, Gorki Leninskie was turned into Lenin’s museum some 25 years after his death. The estate sits some 30-minute bus ride from the Domodedovskaya metro station and houses Soviet-era memorabilia and Lenin’s memorial flat recently transferred from the Kremlin, as well as his vintage Rolls-Royce.

Most people only associate this place with the name of the first communist leader. In fact, the name of the estate was first mentioned in documents dating back to the 16th-century. Throughout its history, the estate was owned by a number of prominent figures. It’s in fact one of the best museums that holds the country’s finest collection 19th-century furnishings and a unique collection of domestic items owned by nobles. Plus, ancient Vyatichi native tribe or East Slavs who inhabited a part of the Oka basin’s burial mounds and a few notable sculptures are hidden behind the avenues of lime trees in the park.

Getting There: You could, of course, hop on a bus from Domodedovskaya metro station. But it would be much easier just to use UBER or Gett. The estate isn’t that far from the Moscow Circle Road but going there by bus may involve some navigating.

14. Day Trip to Kaluga from Moscow

If you’re looking for an educational day trip from Moscow, look no farther than Kaluga! This beautiful city could really entertain you for more than just a day, but to get a taste of science, be sure to visit the Tsiolkovsky State Museum of the History of Cosmonautics. Or in other words, the Space Museum.

Visitors to the museum will learn more about the history of space exploration. In fact, this is one of the largest Space Museums in Russia, which opened its doors in Kaluga in 1967. Here you can see a prototype of the iconic MIR space station and a duplicate of the Voskhod rocket. The very same rocket that took the first man to space. There’s also a planetarium, which from the outside resembles a spaceship.

Kaluga is a totally walkable city. Make sure to spend some time strolling Teatralnaya street with the authentic 19th-century pavement that now marks the Kilometer Zero. Then walk across the 18th-century Kamenniy Most (the Stone Bridge) that somewhat resembles a Roman aqueduct. If you’re an architecture buff marvel at the Church of St. Cosmas and Damian.

It is assumed that the church was erected by one of the followers of Francesco Bartolomeo Rastrelli in 1794. The church resembles the Smolny Convent in St. Petersburg. With five church towers directed upward and six tiers of oblong windows give the exterior a sense of lightness and airiness.

Getting There: Trains from Kiyevsky Rail Terminal to Kaluga leave every 90 minutes. The trip takes about 2 hours and 35 minutes.

15. Day Trip to Monino from Moscow

Are you looking for great family & kid-friendly day trips from Moscow? If so, consider visiting the Central Museum of the Air Forces at Monino. This unique military open-air museum is home to over 180 Russian aircraft and 100 aircraft engines and the perfect place to go when your crowd is looking for a break from hectic city life. Check this tour if you don’t feel like planning.

This site was formerly an operational airbase from 1932 till 1956 and many of the Russian aviation Design bureaus have made a contribution to the operation and maintenance of the museum. Along with aircraft from the Second World War, there are the TU-95 Bear four-engine turboprop-powered strategic bomber and the TU-144 Charger a Soviet supersonic passenger airliner (which resembled the Concorde). The museum also has exhibits related to military aviation history such as the uniform of captured U2 pilot Gary Powers.

Getting There: This museum is located at Monino Town, about 30 km from Moscow. It is open on all days from 9:00 AM to 5:00 PM, except Mondays and Tuesdays. To get there take a train departing from Yaroslavskiy Rail Terminal and disembark at Monino station. Alternatively, hop on a bus from Schelkovskaya or Partizanskaya metro station.

Final Thoughts on the Best Day Trips from Moscow

I hope this post has helped you discover some amazing day trips from Moscow. From imposing cathedrals, mighty fortresses and monasteries, there are a lot of incredible places to visit the Russian capital, and the best part is that getting there is always ways to get around on the cheap.

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Great article for visitors in Moscow , thanks for sharing

Marie Hernandez

I hadn’t considered traveling to Moscow until NOW! Fantastic post and ideas for visitors! Thanks!

Graham Marsden

Nice to see so many options outside of Moscow, but I have to say I wish this list had a recommendation for a hike or a beautiful natural areas or national parks. Maybe the next list!

I have to admit that I knew nothing about the area surrounding Moscow. This is definitely an inspiring list of places to go.

When I read this article about Moscow. I wanted to pack my bags and get there sooner. thank you for the great write up.

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Creating a Concur Travel Request

KU employees can create, edit, delete, cancel, and copy a Travel Request (TR) in Concur.  TRs are needed as a means to facilitate and document funding approvals, encumber funds against the appropriate budgets, and help ensure Duty of Care and Travel Insurance coverage.  Although all Concur TRs route through a funding-driven system approval workflow, there may be internal department approvals needed for items like travel awards which are applied for outside of Concur.  Please contact your department administration if you are unsure about your department's process.   

Travelers are encouraged to create their own Travel Requests, as the system does not allow for naming a delegate without giving that individual full access to your Concur Request and Expense history. In situations such as non-employee student travel, new hires not yet actively employed or those in-between appointments, a TR must be entered by an SSC proxy.  In these situations, please contact your SSC or travel processor.

Travel Request policy

Out-of-State & International travel must have an approved Travel Request(TR) completed in Concur before making travel arrangements. Employees must complete TRs no later than 14-days before domestic and 30-days before international travel.

A TR is not needed when traveling in-state, or when traveling to a border city if the only expenses are mileage, tolls, or parking.

Questions and Assistance

For Travel Request questions and assistance, please contact Travel Services at [email protected] or the Financial Services help desk at [email protected].

Have your funding & estimates ready

Concur Travel Requests are created using your pre-determine trip funding and best estimation of the travel expenses for your university business or research trip.  Please have the trip funding and estimated university or research project travel expenses gathered before starting your TR.  You can get pricing estimate by using the Trip Search on the Concur home page or from any website.  Follow steps below to create a Concur TR.  

From the Concur Home Page (accessed through your KU Single Sign On (SSO) at concur.ku.edu ):

• Select + New
• Choose Start a Request

On the Create New Request (or Request Header) page:

• Complete all required fields indicated with a red asterisk next to the field title  and any of the optional fields necessary to assist in the completion and approval of your TR. See the Request Header Field Descriptions below for details on each field.
• Select the Create Request  button at the bottom right to go to the Expected Expenses page where you will enter your estimated travel expenses.

• Example:  Phoenix, AZ 08/08/21-08/12/21
• 32-character limit  
• This format is for Trip Name consistency across campus.
• Request/Trip Business Start & End Dates - Dates your business expense Start and End.
• Email [email protected] if the destination you are traveling to is not listed and they will add it.
• If you anticipate traveling to more than one city and/or country, select where you plan to spend most of your time and indicated the other locations in the Additional Information field.
• Only Out-of-State and International TRs are required by policy.  However, some departments require their travelers to have a TR for all travel regardless of location.
• Traveler Type - Select appropriate Traveler Type from the drop-down list.
• Request/Trip Purpose - Select appropriate Trip Purpose from the drop-down list.
• Personal Travel - Answer using the drop-down list.  If yes is selected, please enter personal travel dates in the Personal Dates of Travel field.
• The funding string fields can be changed to the funding indicated by your department's budget manager, AMS Grant Coordinator, or person awarding travel funds as needed for each travel request. If you know your funding, you can search for your Cost Center, Fund, Project, CF1 and Reimbursable by either name (TEXT) or number (CODE).
• If you do not know your exact funding string, please indicate what you know of your funding for the trip in the Additional Information field and your SSC or travel processor will complete the funding string.
• i.e. Presenting at Annual Innovators Conference -or- Collect soil samples for XYZ research project.
• i.e. $1000 award from CLAS faculty travel fund -or- Funding from NIH grant -or- $500 approved dept. travel award & the remainder from my John Smith Endowment account.
• i.e. Trip expenses will be on my KU p-card -or- Paying trip expenses with my personal card, will seek reimbursement. 
• i.e. Staying with family-will not have lodging expenses. -or- The conference holder is directly purchasing my airfare-will not be have airfare expense. 
• List other destinations if your trip is multi-destination.
• NOTE : For group travel, all employees need their own TR and TRs need to be created by the SSC for non-employee students that will seek travel expense reimbursement.
• i.e. Reserved hotel directly to get conference room rate.
• Comments for: Reconcilers/Approvers/Central Audit - This field is not required.  It is used by reconcilers, approvers, and central audit to share information as the TR is in the system workflow.  Travelers do not need to enter anything in this field.

Step Three:

On the Expected Expenses page, estimate ALL your travel expenses that will be paid for or reimbursed by KU, KUCR or KUEA funds before submitting  the Request.

• Note : The Allocate button is for split funding which will be completed later if needed by your SSC or travel processor.
• Note: The meals per diem and mileage rates are already configured into the system for the Meals and Incidentals and Mileage expense types. When selected and saved they will auto-calculate the total meals or mileage estimates based on the trip days and/or number of miles entered.

If your trip is KUCR project funded and you wish to request a Cash Advance this is done while creating your Travel Request.  To do so, once you have your Travel Request trip information entered:

• Select Request Details.
• Choose Add Cash Advance.
• Enter requested Cash Advance Amount, Justification or the business purpose of trip, and Comments as to need/use of the advance.
• Select Save.

• Cash Advance Amount - This field is not required, but needed if you wish to request a Cash Advance from your Research funds.  Enter the amount of your requested cash advance if travel expenses are KURES funding.  Cash Advances are not allowed on UKANS or Endowment funding.
• Justification - This field is not required, but needed if you wish to request a Cash Advance from your Research funds.  Enter business purpose of travel related to grant.
• NOTE:   The Cash Advance portion of the TR routes to the KUCR central office for review and approval after the TR has been approved by the Cost Object (funding) approver.  Cash Advances will be paid no more than 30 days prior to travel.

Note:   Cash Advances are only allowable on KURES research funded travel.

With all your Expected Expense estimates and Cash Advance if applicable entered:

• supervisor approval email
• travel award confirmation email
• designated funding email
• attendee list
• conference or meeting agenda, etc.
• NOTE : Please do not attach actual travel receipts here in your TR.  Receipts need to be either submitted to your SSC or uploaded into Concur Expense.

• A pop-up box will appear to confirm.  Select Accept & Submit . 

The Travel Request will then route to two consecutive review/approval levels:

• SSC or travel processor (Fund Coder/Verification) - for TR review and entry of appropriate Funding String. The Fund Coder is the individual assigned to support the Cost Center in the Request Header.  This role is specific to Concur Travel Requests.
• Cost Object Approver (COA) - for TR review and approval of funding for the trip.  The COA is the individual(s) assigned to approve all transactions for the Cost Center(s) entered in the TR.  This role applies to all financial transactions for a given Cost Center (Concur TRs, Travel & P-Card Expense Reports, FITC Requisitions and Invoices, etc.).

Upon Cost Object approval, if the Travel Request contains a Cash Advance request it will route to the KUCR central office for review and final approval.  If it does not, the TR has completed its final approval. 

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