travel agent photocopy

10 Best Ad Copies for Travel Agency

When starting a travel agency, getting and retaining travel clients and making travel bookings takes work. The more effort you put into marketing your travel agency to your target audience, the higher the success rate and profit margins will be.

Placing your advert on the right platform is essential in order to reach, and grab the attention of your target audience. Facebook and Google AdWords are particularly renowned for this purpose. As most people travel for the sake of business or recreation and leisure, they are likely to search travel agencies that have a suitable mix of price, facilities, and regions of travel that cater to their needs. This demographic usually belongs to young people who are likely to google it or come across an ad on Facebook and click on it for more information if it is attractive and informative enough. 

The right ad will not only seem appealing but it will also distinguish the business from its competitors, giving it a reputed and unique brand image.

Moreover, these days you can target your audience based on interests, behaviors, demographics, age ranges, connections, locations, or languages on Facebook. You can even target your competitors’ fans or remarket to people you have already interacted with. With such a wide range of perks to benefit from, it would be a wise decision to advertise on the aforementioned platforms. 

Here are 10 Ads Samples for Travel Agency

Ad Copy 1: Primary Text: Wake up to the sun shining on the horizon and start your day with your favorite travel agency, getting you to the destination you desire. Contact us at (Name) Heading : A Different Light to Your Life! (Name) Travel Agents

Ad Copy 2: Primary Text: Bored of your life being a repetition of the same activities? Your heart and soul deserve a rest. Embark on a journey with us, too (Location) and have the best time of your life. Reach out to us at (Number and Address) Heading :   A New Sky, A New Life – (Name) Travel Agents

Ad Copy 3: Primary Text: Travelling helps you to not only discover the world but to rediscover yourself. Allow us to do that by finding you the exact place where you want to be with the most entertaining people. Let’s all rediscover ourselves. Contact us at (Name) Heading : Adventure Awaits, Come Find It! (Travel Agency Name)  

Ad Copy 4: Primary Text: Have a business that you need to travel for? With an experience of more than 30 years, we know exactly what you need! Book a meeting today with our professional Travel Agents: (Number) Heading : All Aboard for Abroad!

Ad Copy 5: Primary Text: Ever wondered how it would feel to travel to diverse places at the most minimal price? Avail our discounted packages and get the recreation you deserve. Contact us at (Name) Heading : Awaken to A Different World; Every Day!

Ad Copy 6: Primary Text: No complications. We keep it simple with you. It’s as easy as a visit to our office. We handle all the work, you rest. Contact us at (Name) Heading : Book A Ticket & Just Fly! (Name of Agency)

Ad Copy 7: Primary Text: We are here to help you create the memories you can look back to when you’re old and cannot move. Let’s go right now. Contact us at (Name) Heading : Collect Moments! (Name of Agency) with Tour Guides and Deluxe Packages.

Ad Copy 8: Primary Text: Sick of your boring routine and need to feel new again? Worry no more, we are here for you. With a vast range of places to travel to with the best quality service, we got your back. Contact us at (Name) Heading : Book with Us and Book It Out of Here! (Name)

Ad Copy 9: Primary Text: Relieving you of the stress of everyday life, we will give you the satisfaction that might as well be equal to revival. Travel the world with (travel Agency Name) and feel alive! Special discount packages on a date! Call now (Number) Heading : Better to See Something, than Being Lazy! Travel the World with us!

Ad Copy 10: Primary Text:  Want to stand out from the crowd? Travel with us. We take you to all the places only the daring can embark on. Special Packages and discount rates! We are just a call away: (Number) Heading : Be an Adventurer, and seek the World! (Name) Travel Agents

With the right use of advertisement, a big client base is surely yours. You can use these ads as they are or modify them up to your needs. Stay tuned for more creative ideas and articles!

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Bon Vivant Copy

Copywriting For Travel Agents

Got questions? Ask away!

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[FREE CHECKLIST] Diagnose Your Website Woes Instantly

Start writing a better, client-attracting website today with this free travel agent website checklist.  You’ll get:

-         An 18-point checklist on what you NEED to include on your website's most important pages

-         Easy-to-understand examples (plus — examples of what  not  to write)

-         Copywriting ninja secrets that reveal how to turn your story into compelling, client-attracting content

Website Copy

You built it and...crickets 🦗.

You have a website, but if you took the "contact" or "free consultation" button off, no one would actually notice . Because it never gets used.

It's vegging on the couch watching Netflix and eating Cheetos when it's supposed to be working for you.

Usually there's a simple reason for that.

Reason 1 - Your website design is making people run away. Like, far away. Maybe it looks dated or cluttered. In that case it's time for  a whole new site .

Reason 2 -  The words on your site (aka the copy) aren't reaching out and grabbing the attention of the clients you really want. I've been here. It sucks, but we can fix it.

If your website looks great but your "contact" button needs to be yanked off the couch, cleaned up and put to work, it's time to take care of the real issue .

It's time for a copy refresh .

What's a copy refresh?

It's new words, or copy , that make your website visitors understand how freakin' amazing you are and why they want you to book their next trip.

They click that "free consultation" button because they're excited to work with you! ​

What can a copy refresh can do for you?

Those website visitors? They want you to be the agent for them.

They're tired of going from travel agent site to site.

Let's make them stop and say "Yes! I want you to book my next amazing trip!"

Your website visitor is ready and eager to get started!

[Clicks that "schedule" button.]

Yay, a new client!

Oh, is that not happening for you now? It will be!

Ok, I really needed another word that starts with "C" because it looks pretty.

But you get the point.

More connection + new clients = money in your pocket (aka currency).

Travel Agency Website Copy Packages

Startup agency.

60 minute strategy call

Keyword research to help potential clients find you

One-liner or tagline development

3 pages of SEO optimized website copy (homepage, about, and contact)

1 round of revisions

Price: $1 ,497

Established Agency

Everything from the starter package, plus ​

2 additional pages of website copy (5 total, adding FAQ and a Destinations or Services page)

2 additional rounds of revisions (3 total)

Price: $1,997

Travel Professional

Everything in the established package, plus

One additional page of website copy (6 total)

A lead generating PDF

A 4-email series for new email subscribers

4 SEO-optimized blog posts

Price: $2,997

Most Popular

How you get it:

1. Schedule a consultation

2. You'll get an email with a calendar link to choose a 20-minute consultation time that works for both of us. Because neither of us wants to sit on the phone alone. Sort of defeats the purpose.

3. We'll chat about your website, I'll answer any questions you have, and we'll figure out which package is right for you , your budget, and your website goals. Yes, pricing plans are available , we can discuss options on our call.

4. I'll start creating your beautiful website , complete with copy that sparkles with your personality and gets you more clients that you want to work with. On our call we'll go over the exact timeline, but it normally takes 4-6 weeks from start to finish.

Still have questions? Ask away!

Check out the FAQ page .

Also check out the Tools of the Trade page for specific resources I recommend for travel agents.

Don't see what you're looking for? Send me an email.

Want to grow your travel agency but have no idea where to start? Take our super simple, 7-question quiz to find out!

The Travel Copywriter

Tourism, Hospitality and Hotel Copywriting

Storytelling 

For the travel industry, get more bookings..

HOTELS VACATION RENTALS TRAVEL AGENCIES OTHER

Hi, I’m Erin, The Travel Copywriter.

I’m a copywriter by trade and an explorer at heart. I’ve been your loyal guest for decades, so I am your target audience. But I’ve also worked for years as both a copywriter and professional travel writer, so I understand the business side of the industry. I speak your language and know your terminology. I’m passionate about your copy – and your success. Together, let's craft the words and messaging to connect with travelers and drive bookings.

TELL A BETTER STORY

So, what do I do? In the simplest terms, I am your storyteller. Tell me your tale, and I’ll weave a story that resonates with your audience – and sells your travel experience.

In the online world, where travelers can’t yet see, smell, touch, taste or hear your offering or destination, it’s my job to make the fantasy come alive – to tease their senses into a dream that involves you. And only you.

SEE MY SERVICES

WHY HIRE ME?

✓ i understand travel:.

Years in the travel industry + years of copywriting experience = a deep understanding of how to entice travelers to click “Book.”

✓ I LISTEN:

Every project begins with you: What are your needs? Your goals? Your timeline? Your preferences? I’ll fit your mold, instead of making you fit mine.

✓ I'M EASY TO WORK WITH:

My job is to make your life easier, so whether you want to be über involved or completely hands off, I’ll make it happen.

✓ I'M A STICKLER:

There's no shame in my writing game: I'm a stickler for good writing, right down to the persnickety details. I make your copy look good.

✓ I MEET DEADLINES:

Even when the time is tight, I make it work.

✓ I'M # 1:

Search for “travel copywriter” and my website appears at the top of Google’s organic (unpaid) search results. I may not be a professional SEO, but I do understand the role content plays in search engine optimization.

YOU’RE IN GOOD COMPANY

My travel copywriting services.

I provide website copywriting, email & content marketing, and other copywriting services for hotels, inns, and bed & breakfasts.

I work with vacation rental owners and managers to boost bookings via custom websites, third-party listings, and other copy.

I partner with DMOs, travel agencies, and tour operators, to craft sales-based copy for their websites, blogs, and marketing materials.

I collaborate with travel marketing groups and other travel businesses, to provide travel writing and copywriting services to their clients.

I give you the words to engage travelers, boost inquiries, and maximize bookings. I wear many hats but the bottom line is, if it’s about travel, tourism, or hospitality, it’s what I do.

IS YOUR TRAVEL COPY WORKING?

Is your website copy stagnant? Are your email marketing efforts falling flat? Are you stumped on how to make your third-party listings POP?

Cheat Sheet: If you’re not booked solid, then there’s room for improvement.

Let’s talk. How can you attract more travelers? How can you build traveler trust and loyalty? How can you differentiate yourself?

How can you get more bookings ? With great copy, that’s how.

BOOK YOUR FREE CONSULT

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5 Quick Copywriting Tips for Travel Agents

The words you write on social media, all over your website, in your emails, in your blog posts, in your video titles… those are called copywriting.   Or, “copy”.

Copywriting is a challenge for a lot of travel agents, so if you’re struggling in this area, you’re not alone. 

The bad news:   Having lackluster copy will dramatically limit your success as a travel agent.

The good news:   Significantly improving your copywriting skills is relatively easy, and I’m going to help you do it.

Knowing how to write copy that connects with your ideal client, creates emotional appeal, and cuts through the noise has the power to dramatically improve your business success.

Our world is drowning in a chaotic sea of information, blog posts, status updates, flashing ads, and pay-attention-to-ME syndrome. 

Just think how hectic it is to even scroll down your Facebook feed these days.

The deepest, darkest bottom line: People are HAPPY to tune you out. And if you’re getting tuned out, your profits are getting turned OFF.

How do you fix this?

You sharpen your copywriting skills. 

To get you started I’ve got five quick tips for you today.   When I say “tips”, I actually mean “rules”.   I know that rules are not that much fun, however, following these five simple rules can help you attract more dream clients and get more bookings – which equals more money in your pocket, and money is definitely fun!   😎

Today I’m going to gift you access to a travel agent copywriting workshop that is going to teach you a powerful 3-step process for transforming your copy from blah, bland, cliché, average, sea-of-sameness jumble of sentences…into statements that don’t just turn heads, but hearts. And profits. Major profits.

Pssst…. If you’re not on our email list, get on the list by entering your email below.

Before I send you access to the powerful 3-step copywriting process , you need to know, understand and follow these five simple copywriting rules. 

#1:   Thou shall always write as if you’re speaking directly to one person. 

When you say things like “hello everyone”, your audience feels as though you’re not talking to them.  To build rapport with your audience, speak from the heart directly to them. Whenever possible, use the words “you” and “your”.  The more you use those words, the more your reader feels as though you are speaking directly to them.

#2:   Thou shall keep it digestible.  

Use short paragraphs and bullet points.   Keep in mind that many of your readers are reading your copy on their phones.

#3:   Thou shall always be clear.  

Being clear means that your readers don’t have to think twice about what they just read.   To do this, keep your copy uncluttered, and don’t be overly clever. 

“A confused mind always says no.   And, the CLEAREST marketer always wins.”   – Marie Forleo

#4:   Thou shall be concise.  

Don’t use run-on sentences, and actively cut out extra words. 

#5:   Thou shall never write a sentence in all caps!  

You could write a word or two in all caps if it’s appropriate and if you’re trying to make that word or phrase really stand out – but never write a full sentence or your reader will think you are screaming at them.  Plus, it’s hard to read copy written in caps.

In the comments below tell me which of these five rules you break the most often.   For me it’s Rule #4.   I’ve had to train myself to not write run-on sentences.   How about you?   Which rule do you struggle the most with? After you leave a comment below, go grab our free  travel agent copywriting class .

Love & Success,

Your Marketing Team

P.S. For even more copywriting training, make sure you register for our TOTALLY FREE Email Marketing For Travel Agents replay!

It’s being held online via webinar and you DON’T want to miss out on this!

This is our MOST POPULAR free training and we don’t offer it live very often. You don’t want to miss this!

Register now here.

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Photocopy of a Passport: All You Need to Know

You might have thought about it, but you’ve never actually checked it—

Is it possible to make a photocopy of your passport?

The short answer is: Yes, it is. 

But how can you do that, and in which situations such a photocopy will come in handy?

No need to wonder anymore.

Keep reading to learn everything you need to know about a passport photocopy, including:

• Reasons for making a passport photocopy
• Things that should be included in the photocopy of a passport
• Instructions on how to make a photocopy of a passport

Along with the passport photocopy, having a spare passport image is always a good idea.

Get 100% compliant biometric pictures with our Passport Photo Booth App for iOS or Passport Photo Maker App for Android —and keep them for any emergencies!

Interested in other passport queries? Give these articles a read:

• Certified Copy of a Passport
• Changing Passport Photo—Can You Do It Anytime?
• Issuing Authority of a Passport
• DS-11 Passport Form: All You Need to Know

Should I make a photocopy of my passport?

Since you already know that making a photocopy of your passport is possible, now comes another question: Should you do it?

Generally, photocopying your passport is optional, but it can certainly improve your (traveling) life when unexpected situations occur.

It may happen that your passport gets lost, or even worse—stolen. 

Regardless of your current location, you must contact relevant authorities (e.g., a passport office) and inform them about this fact. 

Having a copy of your passport will help you expedite the process of getting a replacement passport.

A passport photocopy will also come in handy in the case of a damaged passport. 

Like in the previous example, carrying a good-quality photocopy of your passport will make the replacement passport application process faster and easier.

And what if you’ve lost an expired passport ? 

It’s also a possible scenario.

In all these situations apart from the necessary information you need to provide, a passport photocopy will help to get your passport renewed without needing to apply for a new one.

Remember! A copy of your passport is not a valid form of identification. While it can help you during administrative processes, you can only travel internationally with an original passport book.

A valid passport book is incomplete without your biometric passport photo. Trust the experts and create your passport picture with a few clicks! Use our Passport Photo Booth App for iOS or Passport Photo Maker App for Android and make sure your photo meets all the requirements.

What should be included in a photocopy of the passport?

A passport photocopy aims to help the authorities identify your personal data. 

Thus, when preparing a photocopy of your passport, pay attention to the second page —this is where you can find all the necessary information, including:

• Your full name and last name
• Biometric photograph
• Passport number
• Passport’s expiry date

Along with your passport photocopy, the US Department of State recommends carrying two extra passport photos.

With a documentation kit like that, any unexpected passport situation will be but a breeze!

How do I make a photocopy of my passport?

Creating a photocopy of your passport is a simple task you can do from the comfort of your home. 

All you need is a printer with an in-built scanner—a desktop scanner will also be sufficient.

Here’s what you need to do:

• Open your passport book on the first and second pages.
• Put an open passport upside down on the scanner.
• Study the printer settings carefully—the default options might be too dark*.
• Set the highest possible quality and preferably change the settings from “grayscale” or “black and white” to “color.”
• Click the scanning button.

*Look for the “density” feature and ensure it’s set to “normal” or “0” (depending on your copier) to avoid getting photocopies that are too dark.

Depending on your device, your photocopy might get printed instantly or be saved on your computer in a digital version.

The latter option might be even more comfortable as you can store your passport as an electronic copy on your mobile device.

Can I travel with a photocopy of my passport?

No. A passport photocopy is not a valid ID form, so you can’t board a plane with only a copy or scan of your passport. However, it can help you in administrative situations, like passport replacements or renewals.

What can I use a photocopy of my passport for?

When you lose the original passport or it gets stolen, a photocopy will come in handy to expedite the renewal process or get a replacement, depending on your situation.

Is a photocopy of a passport valid ID?

No. Only the original passport book is a valid identity document that allows you to travel internationally.

How to copy a passport on a printer?

Open your passport book on the first and second pages and put it upside down on a scanner. Most importantly, check the printer’s settings and change them if they are too dark. Click the scanning button and receive your passport copy within seconds.

Creating a passport photocopy may prove useful. It can speed up the replacement or renewal process if your passport is lost or stolen. 

You can create such a photocopy in the comfort of your home using a printer or a scanner. Prepare the passport pages with your data. Ensure the device’s settings are set for a colored copy, and that the photocopy you end up with is clear and visible.

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Roxana is a writer with 3+ years of experience. As a Master in psycholinguistics, she blends her passion for language and communication with insights from diverse cultures, making her content resonate with a broad audience.

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Travel agency asking for scan of my passport / debit card - Air Travel Forum

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The next day, they emailed me saying that my card details 'didn't match' (the exact wording - grammatical mistakes in the email) and that they required a scan of the front and back of my card. I haven't got back to them yet, offices open tomorrow presumably. I have checked and the money hasn't come out of my account yet.

I'm really tried I am going to get ripped off here, I've never heard of an airline or travel agency requiring a copy of my passport, let alone my debit card. If they needed a scan of my card all along, why didnt they ask it straight away? And if as their email suggests, they only want the scan because the original details didnt go through - why not just ask me for them again?

On the verge of going elsewhere, but would ideally not want to as they had cheaper flights than other sites and the prices will have gone up a lot more by now.

I've seen some other similar topics on this, by not really any definitive answers on whether this is normal / safe.

I should say that I got their details from my dad who had been researching for me, who got it off the Internet. Their website app are to checks out, the company behind their trading name is ATOL registered, but the whole thing still stinks a bit to me.

Any advice would be really appreciated.

I personally would never pay by debit card and/or provide a scan of the front/back of any credit/debit card as you expose yourself to all sorts of risks - not sure how the card provider would react if you had any subsequent issues.

If you don't want to proceed they will happily refund you but it could take around 3 months and you are unable to book elsewhere as your money is tied up whilst they earn interest on it.

Save yourself a lot of potential problems and book direct with the airline or a well established full service travel agent rather than a dubious online only 3rd party ite.

1. It may already be too late to stop a debit coming off your card if (as I suspect) they do indeed have all the card account data they need to make a charge.

2. Asking for a scan (nb just don't) may well just be because they are going to charge you more when...surprise, surprise.... that initial fare is not available.

3. As you didn't use a credit card, you'll have difficulty getting a "charge back".

4. I recommend that when you telephone them you record the call (easily done using something like calltrunk.com) so you have a record. It is perfectly lawful in the UK to record a telephone conversation as long as one party (in this case, you) knows this is being done. The other party need not be informed. State clearly you do not wish to purchase, and ask them to specifically state whether they have, or intend to, charge your card.

looks like they are part of/use http://cheapflights.co.uk

http://www.cheapflights.co.uk/agent/

Its not at all uncommon to ask for scans like this. Some genuine companies do it as do some who are shysters. My issue is the downstream risk of ID fraud who knows what happens to all that information? Where would you stand if that information was exposed to fraudsters (even if these jokers are genuine)and your bank found out this had happened? They might say "your problem chum, you gave all that info out and our Ts&Cs say never to do that.

I'd also be interested to know just how much money you are really saving. At the end that is, when all final and subsequent charges have gone on. Probably peanuts if anything.

p.s. oh yeah .. big problem using a debit card especially with a company like this you never heard of or have any experience of. If something goes awry, your money is gone. Good luck getting it back.

This post has been removed at the author's request.

Actually not correct Jackie - it's fine to record a conversation, and if the company involved then asks to hear the recording that too is fine. But you're right that the recording can't be given to third parties or anything.

Can I record telephone conversations on my home phone?

Yes. The relevant law, RIPA, does not prohibit individuals from recording their own communications provided that the recording is for their own use. Recording or monitoring are only prohibited where some of the contents of the communication - which can be a phone conversation or an e-mail - are made available to a third party, ie someone who was neither the caller or sender nor the intended recipient of the original communication. For further information see the Home Office website where RIPA is posted.

Do I have to let people know that I intend to record their telephone conversations with me?

No, provided you are not intending to make the contents of the communication available to a third party. If you are you will need the consent of the person you are recording.

No-one, but no-one gets a copy of the front and back of my credit or debit cards.

I strongly urge you to give this company the shoulder and book elsewhere. Just because they have a website does not make them legitimate!

Better safe than sorry, and if their prices are really so much cheaper than elsewhere, you need to ask yourself why....

A quick two minute google of http://lookandfly.co.uk finds them trading from a private house at 137,Woodlands Road, Iford, Essex, IG1 1JR. Probably from a back bedroom.

Why on earth would you send these people your hard earned cash. Let me guess, they were cheap.

Unfortunately for you, http://lookandfly.co.uk are in the driving seat. They have your money.

Correction to my previous post.

http://lookandfly.co.uk are trading from Ajays Hair & Beauty Salon, 137,Woodlands Rd, Ilford,Essex, IG11JR

I would be very worried.

Presumably you can get a perm whilst waiting for your tickets to be issued?

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Free Travel Agent Forms | Templates for Travel Agencies

Oh boy, oh boy, oh boy. Do we have a present for you! A treasure trove of amazing travel agent forms! Short and sweet, we have two main types of forms:

• Customizable Forms: These are online client-facing forms you can download and customize to YOUR agency (with JotForm) .
• Grab & Go Printable Forms : These forms don't need any changing. All you need to do is print them off and viola! You're ready to go.

Don't worry! We take a deep dive into each form. Better yet? We have a fabo tutorial on how to customize JotForm templates (in under a minute . . . no joke) They will declutter your desk, save you time, and help you connect with your clients in meaningful ways.

Here's what we have in our vault:

⭐️ HAR Highlights: Fast Forward to free Travel agent Forms! ⭐️

1. Disclaimers Planning & Booking Forms for Clients

• Travel Interest Survey Form (Pre Trip)
• Travel Itinerary Template Form
• Trip Details Confirmation (Post Booking)
• Vacation In Review (Post Trip)
• Disney World Planning & Booking Cheatsheet (Agent Facing)

2. Legal Forms For Your Travel Agency

• Sample Service Fee Contract
• Travel Agency Waivers and Disclosures

3. Travel Agent Inspection Checklist Forms

Site Inspection Checklist

• Cruise Ship Inspection Form

4. Video Tutorials on Downloading & Customizing Forms

Free Travel Agent Forms: Trip Planning & Booking Forms for Clients

These planning and booking forms will help you automate the process of qualifying your client, booking their trip, and getting their feedback.

These aren’t your run of the mill, boring forms. No sirree. We created all of the trip planning & booking forms using JotForm . So instead of creating these forms from scratch, you can simply copy our free form templates over to your JotForm account and make them your own, takes about 5 seconds!

A quick word on JotForm: You may be thinking, *groan*, yet another account to start?, but it's worth it. All of JotForm's features we highlight are available on their free plan! That includes electronic signatures, encrypted data, custom PDFs, and even the ability to accept payments 1 ! Zilch. Zero. Nada.

Here's a few other reasons you’ll love these travel agent forms as much as we do:

1. They’re free and easy to copy!

Did I mention they're free? Yep. But it's worth repeating. The free plan allows 5 forms (Psst: Have more than 5 forms you want to use? You can always archive forms you aren't currently using so you don't lose any data), up to 100 monthly submissions and unlimited fields for your form.

2. We’ve built in conditional logic! This helps keep the forms organized and targeted to your clients' specific answers. What’s conditional logic?

It’s when you tell the form that IF someone selects a certain answer (ex: there will be kids on the trip), THEN the form displays a question just for them (ex: what are the ages of the kids). This keeps the form short, clean and relevant to your clients!

Here's a quick example:

3. You can customize these travel agent forms to your heart’s content! You can get it all dressed up with your very own agency logo, font, brand colors, and customized messages/questions.

4. Embed in your site. These forms can be embedded on your website so your clients can fill it out directly on your site. But they're flexible, so you can send clients a direct link in an email.

1. Travel Interest Survey:

Who it’s for: Clients (especially new clients) who might not be sure of what they want in their vacation or are looking for a quote. (Psst, it's also a really good way to save time with tire-kickers too.)

What it does: Asks questions about their interests so you can find out what their expectations are. Here’s a few of the topics it covers:

• Accommodations for Travelers: This will help you anticipate any accommodations people in their group might need, whether they want to bring their dog, travel with an infant or have physical limitations.
• Logistics: Have a grasp of how many travelers, ages, and when they’re looking to go so you can pull up possible quotes faster.

Final Thoughts: If you prefer to chat over the phone with your clients for a personal touch, this travel agent form is a great way for you to document the information from your initial contact conversation to make sure you collect all the information you need to give them a proper quote.

2. Travel Itinerary Template form

Who it’s for: If your agency is currently in DIY mode, and you're not using an itinerary building platform , this resource could be just what you need! You can download below or read all about it here: HAR's Travel Itinerary Template Form

What I love most about the travel itinerary template form is that you can either adapt it to use it for your travel business, or you can send it to your clients as a resource (with your branding) if they prefer to be in charge the scheduling the day-to-day activities, side trips, and attractions.

What it does: This travel agent form helps you go the extra mile in customer service, offering an opportunity to include a daily schedule of flights, hotel stays, tours/sites, and restaurants. You can adapt it to give your clients a detailed itinerary, or to use it as a sample itinerary for particular destinations to help entice your travelers.

Final Thoughts: This form is our exception to the rule. Why? Because it's customizable, but it's not via JotForm. Why did we throw you a curveball? Because we needed to go a different route in terms of template style. (It's essentially a fancified spreadsheet. Shh, don't tell.)

Once it's filled out with all the bells and whistles of the trip, all you need to do is download it as a PDF. Want to give it a go? Download the form, and find details on how to customize it here .

2. Trip Details Confirmation:

Who It’s For: Clients that have just booked with you

What it Does: Gives travelers the chance to confirm trip details/passenger names/passport requirements yet again (can they ever look these over too carefully?!?). The form has an area for them to sign that they’ve looked over their itinerary and everything looks okay. We’ve heard horror stories about clients spending their life savings on a honeymoon only to be turned away because they didn’t know they needed a visa. Don’t let that happen to you. This travel agent form helps address that by reiterating:

• Required Travel Documents: Goes over passport requirements and links to important websites for international travel on visas, vaccinations, and traveling with children you’re not the legal guardian of.
• Confirm Travel Insurance was Offered: Cover your rear by having clients sign to say you offered them trip insurance or to remind you if you accidentally forgot.

This one is the real biggie of the bunch and includes SUPER IMPORTANT information clients need to know before they depart.

3. Vacation in Review:

Who it’s For: Clients post-travel to help process the highs and lows of their trip and share them with you.

What it Does: The Vacation in Review form is tool for clients to process the highs and lows of their trip and share them with you. The form will help you:

• Collect Testimonials and Social Media Content: Clients can easily upload photos and thoughts you can use in for social media and other marketing (there’s a checkbox asking if it’s okay to share their thoughts publicly)
• Easy Research: Get insider information and beef up your knowledge about destinations
• Getting to Know Clients Understand the travel preferences of repeat clients

Final Thoughts: This form is a great way to gather testimonials for your website.

4. Disney World Planning & Booking CheatSheet:

More Details: Our Travel Agent's Guide to HAR's Disney World Planning & Booking Cheatsheet article provides an in depth look at how to best use this cheatsheet. It even has a short video to walk you through it!

Who it's For: Disney Agents, this one's for you! In fact, even if you just dabble in Disney, this is a great resource. Can't remember off the top of your head what Susie Miller wanted as her third Fast Pass+ alternate for her trip to Animal Kingdom on Day 3? Unless you have Rain Man level skills (if you do, let's talk), you probably can't track that level of details for your entire client list.

What it Does: I like to think of our Disney World Planning and Booking Checklist as a miniature CRM for your Disney trips—a tool where that you can log important client info, reservation deadlines, and a checklist—that walks you through the steps in planning and booking a stellar Disney Vacation. It's important to note that this is not a client-facing form. It's just for you to help track the details.

Final Thoughts: Let's face it, when it comes to Disney, there are a zillion details to remember. This tool will help you walk your clients through options and put together a quote/itinerary. Psst: Looking for some tips on booking Disney? We've got a whole series on Disney booking secrets .

Free Legal Forms for Travel Agents

Okay, so your clients are (abundantly) taken care of in the forms department. Now we're turning our attentions to critical legal forms to help your agency, including a service fee contract, an IC contract, client waivers and disclaimers.

Travel Agent Fee Contract Form Template

Who it’s For: This is for agents who charge fees (service fees or consultation fees) or for those who are exploring charging a fee.

What it Does: The contract helps you be very clear about your fee structure so your clients don't get sticker shock when they book with you! It outlines what you charge for fees and when they need to pay it.

Final Thoughts: This contract is thorough, and like other JotForm forms, you can modify the conditional logic to tailor it to the needs of your agency.

Travel Agency Disclosures and Waivers

More Details: Check out our Travel Waivers: Protect Your Travel Agency article to learn more about protecting your agency with waivers.

Who it’s For: The waivers are adaptable, so they can work for any type of travel business who is booking travel on behalf of clients.

What it Does: These travel waivers are the first line of defense. They are short disclaimers that you can include in email or contractual correspondence when you're quoting trips, or confirming trip details to make sure you're on the same page as your client.

The article linked above will walk you through what points your email waivers and disclaimers should cover. It ensures that you and your clients are on the same page when it comes to pricing (e.g. quoted price is subject to change), travel insurance, trip details, and all the goodies they need to know (like visas and passports) before they pack up and go.

Final Thoughts: While these waivers and disclaimers may not necessarily provide iron-clad protection in the court of law, they ensure that you're communicating very clearly with your client and assist you in fulfilling your duty of care as a travel agent.

Travel Agency Site Inspection Forms & Checklists

In addition to client forms, we also have a few checklists made with travel professionals in mind. Do you want your inspections to feel as breezy as you make it look on social media, these inspection checklists are for you. With the help of expert advisors HAR cooked up two different inspection forms—one for site inspections and another specifically for cruises.

They're thorough and brief (1-3 pages) to make them portable . . . because seriously, who wants to juggle a books-worth of papers when you're already juggling your phone, your purse, and tote bag full of flyers while you're on an inspection?

Here's what we've got for our final installment:

Who it’s For: Book hotels? Resorts? All-inclusive? Do you want help qualifying these properties and a tool to help you remember all your brilliant insights while you were there? This checklist is for you regardless of how much experience you have selling travel. (If you're looking for a cruise inspection, keep reading because we have one below👇🏼)

What it Does: This is a free travel agent form, written with travel agents at the front of our minds, focusing on the details you need to effectively qualify suppliers for your business. It's simple: You print out our painstakingly detailed one-page site inspection form and bring it with you on your FAM, site inspection, or on personal trip (I mean, if you absolutely must combine work and play) . Paperless? We've got you. You can also fill out this checklist on your phone/tablet during your inspection.

Final Thoughts: Our site inspection forms are customizable. We think we've covered most of the bases, but if there's anything you'd like to see added, we'd love to hear your feedback at [email protected] or in the comments down yonder.

Cruise Inspection Checklist

Who it’s For: Not all cruises are created equal. This form is a 5-point checklist—port, lodging, dining, layout, and atmosphere (vibe). The form takes a deep dive into each category to make sure you're putting your clients on the right ship!

What it Does: This form is easy peasy. All you need to do is download it, print it out and bring it along to your next ship inspection. Since it's not a form to share with your clients, there's no need to customize it (but hey, you can if you want! We're not the boss of you!). Better yet, if you're 100% paperless, you can also fill out this checklist on your phone/tablet during your inspection. Check out our video preview below of the worksheet in Steph's Friday 15 !

Final Thoughts: Seriously, check out the entire Cruise Ship Inspection article . It chats on tips on how to make the most of a cruise ship inspection and is especially good for newbies. (You won't feel like a newbie after you read the article, even if it's your first time.)

Video Tutorials on How to Customize Forms

If you made it this far, that probably means you are ready to decorate your spiffy website by customizing your forms. We used JotForm to make all the electronic forms.

New to JotForm? No worries. Here's a brief tutorial to show you how to copy our templates and to quickly customize them to you!

How to Copy HAR's JotForm Forms & Customize to Your Agency

We whipped up a quick video, but if that's not your style, here are the 5 things you need to customize on HAR's JotForm templates for your business:

• Logo: Replace with your own or remove altogether
• All text in bracket [ ]: We bracketed things that need to be customized to you (like your agency name)
• Emails: Take a look at the notification and/or autoresponder emails. You'll need to add your email/name and maybe some less template-y text.
• Thank you page: Add your logo or some thank you text specific to your agency.
• PDF download: This one is only for our Service/Consultation Fee Contract form . Be sure to add and customize contract PDF to be sent to your clients.

If you'd like to see how to change all these things, check out our video below!

Download & Customize Itinerary Template form on Google Sheets

Most of the forms in this article were created with JotForm but our Travel Itinerary Template needed a little something extra. Using Google Sheets, this video shows you how to download and customize HAR's travel itinerary template form.

We'd love to hear how you're updating these forms! Drop us a line in the comment below!

Thanks to the travel professionals, Bonnie Lee, Amy Burbank, and Dixie Cote who consulted with us and helping us make these forms even more relevant to travel agents!

Want to share, repurpose, reuse, or translate our content? Get information here about how to do that, we’re under a creative commons license.

• JotForm doesn't charge any transaction fees but you do still have to pay any fees that go along with your chosen payment processor ↩

About the Author

Steph grew up in the travel industry. She worked with thousands of agents in her role as a former host agency director before leaving in 2012 to start HAR. She's insatiably curious, loves her pups Fennec and Orion, and -- in case you haven't noticed -- is pretty quirky and free-spirited.

If you’re looking for Steph, she leaves a trace where ever she goes! You can find her on Facebook, Instagram, LinkedIn and Pinterest as 'iamstephly'. 🙂 She doesn't do TikTok as no one would ever see her again.

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Raise your hand if you love to travel. Whether you’re often on the road or take a vacation just once a year, you’ve probably heard of travel agents. These folks help plan and book itineraries for you, eliminating a lot of the pain points when it comes to traveling.

These days many people skip out on a travel agent in lieu of booking their trip online, but if you’re a frequent traveler, you may want to become a travel agent yourself. Why? Because it can save you a lot of money — and may even earn you some in the process.

Let’s take a look at how to become a travel agent, why it’s something you may want to consider and the ways it can work for you.

Why become a travel agent?

Have you ever obsessively researched the best hotels in a city you’re planning to visit? How about checking seat maps on an airplane? If getting into the nitty-gritty of travel logistics is something you do in your spare time, you might also enjoy becoming a travel agent.

Not only do you get to plan trips for others, but you’ll also be able to take advantage of special discounts on many facets of travel.

This is true for your clients, but also for yourself. Travel agents have access to a variety of discounted rates on both airlines and hotels, even when booking travel for themselves.

» Learn more: How to get a refund from a travel agency

How to become a travel agent

Find a program.

Becoming a travel agent isn’t as simple as declaring yourself one. Typically, the first step is to sign up for a program that’ll teach you the basics of running your own travel business.

There are a variety of programs to choose from, depending on your interests and career goals. Most programs will teach you about the business side of being a travel agent as well as how to plan trips, so your courses in itinerary planning and travel insurance will be coupled with business ethics and customer service.

If you’re wondering how to become a travel agent from home, don’t worry. Many of these courses don’t have to be done in person; there are online programs that will teach you everything you need to know from the comfort of your living room.

Apply for certification

Once you’ve completed your coursework, you’ll want to apply for certification. Although there is no single standard that designates you a travel agent, there are a number of different identifiers that you can acquire. Some of the more common ones are:

International Air Transport Association, or IATA, which allows you to book travel on domestic and international airlines.

Travel Industry Designator Service, or TIDS, which allows agents to book trips with a variety of travel suppliers and receive commissions.

Cruise Lines International Association, or CLIA, which provides agents the ability to book trips on cruises around the world.

In order to access Marriott’s travel advisor rates, for example, you can use any three of these designations, along with a variety of others.

Each of these associations and identifiers have different implications for your business, so you’ll want to be sure you’ve fully researched them before applying for membership.

» Learn more: Do travel agents really save you money?

Save money as a travel agent

Once you’ve qualified as a travel agent, what comes next? If you travel frequently, becoming a travel agent can be a huge benefit to you, as it offers discounted rates and access to luxury travel options.

Discounted rates

Travel agents have access to negotiated rates that aren’t available to the general public. The exact amount will vary depending on the business. Hilton, for example, will give personal travel discounts of 50% off at newly-opened hotels and up to 25% off at the remainder of hotels within Hilton’s portfolio.

Hyatt, meanwhile, will give you a discount on personal travel of up to 50%, but only during select dates of the year. And although not all airlines give discounts to travel agents, many do.

Regardless, these are some pretty spectacular savings, and if you’re looking to save money on your vacations, being a travel agent can help.

Luxury programs

Becoming a travel agent isn’t only about saving money, however. It also grants you access to many hotel chains’ luxury travel programs.

If you’re big into elite status benefits, this is definitely something you’ll want to consider — especially since you don’t need any status at all to receive these perks, as long as you book through the hotel’s agent portal.

Most major hotel chains have these programs, including Hyatt Privé, Hilton Impresario, Marriott STARS & Luminous, Four Seasons Preferred Partner, Belmond Bellini Club, Rosewood Elite, Mandarin Oriental Fan Club and Shangri-La Luxury Circle.

While benefits vary by brand, many of these offers include things like room upgrades, complimentary breakfast, early check-in or late checkout and credits for expenses like dining or spa services. General consumers aren’t eligible for these programs, but once you’ve become a registered travel agent, they become accessible to you; however, some programs — such as Hyatt Privé — are invitation only.

For the most part, booking rooms through these programs shouldn’t cost more than the standard rate you’d be paying anyway, so you have the potential to get big benefits without shelling out any additional money.

However, note that these numbers don’t take into account any other discounted rates for which you may be eligible, such as those offered to American Automobile Association members and veterans .

» Learn more: Uncommon tips for saving money on travel

Earn money as a travel agent

Of course, becoming a travel agent isn’t all about scoring discounts for yourself. If you’re looking to earn some money, being a travel agent can be a good way to do so.

Note that travel agents operate in a customer-facing role, so you’ll also need to be able to build client relationships and be comfortable with sales. Courses such as those mentioned above can help train you to do this and run a successful business.

If booking travel and organizing trips for others is something that appeals to you, there’s definitely money to be earned. Marriott, for example, gives agents a commission of between 8% and 10% for all eligible stays booked.

» Learn more: The pros and cons of booking through online travel agencies

If you’d like to become a travel agent

There are a few good reasons to become a travel agent, especially if you travel a lot. Although it takes time and effort to complete training and apply for accreditation, the benefits you’ll receive as a travel advisor can be significant. This is true whether you’re booking personal travel or have built yourself a client base. Either way, there’s money to be had — and saved.

How to maximize your rewards

You want a travel credit card that prioritizes what’s important to you. Here are our picks for the best travel credit cards of 2024 , including those best for:

Flexibility, point transfers and a large bonus: Chase Sapphire Preferred® Card

No annual fee: Bank of America® Travel Rewards credit card

Flat-rate travel rewards: Capital One Venture Rewards Credit Card

Bonus travel rewards and high-end perks: Chase Sapphire Reserve®

Luxury perks: The Platinum Card® from American Express

Business travelers: Ink Business Preferred® Credit Card

on Chase's website

1x-5x 5x on travel purchased through Chase Travel℠, 3x on dining, select streaming services and online groceries, 2x on all other travel purchases, 1x on all other purchases.

60,000 Earn 60,000 bonus points after you spend $4,000 on purchases in the first 3 months from account opening. That's $750 when you redeem through Chase Travel℠.

1.5%-6.5% Enjoy 6.5% cash back on travel purchased through Chase Travel; 4.5% cash back on drugstore purchases and dining at restaurants, including takeout and eligible delivery service, and 3% on all other purchases (on up to $20,000 spent in the first year). After your first year or $20,000 spent, enjoy 5% cash back on travel purchased through Chase Travel, 3% cash back on drugstore purchases and dining at restaurants, including takeout and eligible delivery service, and unlimited 1.5% cash back on all other purchases.

$300 Earn an additional 1.5% cash back on everything you buy (on up to $20,000 spent in the first year) - worth up to $300 cash back!

on Capital One's website

2x-5x Earn unlimited 2X miles on every purchase, every day. Earn 5X miles on hotels and rental cars booked through Capital One Travel, where you'll get Capital One's best prices on thousands of trip options.

75,000 Enjoy a one-time bonus of 75,000 miles once you spend $4,000 on purchases within 3 months from account opening, equal to $750 in travel.

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Whether you are a travel agent, a travel agency, or an agent host, Tess provides the tools and services that will help you build your business.

Tess by Travel eSolutions, LLC

Tess, by Travel eSolutions, LLC, is an online application completely dedicated to helping travel agents and agencies become more efficient and accurate. Whether you are a large host agency or a single agent Tess will save you time and money.

It all starts with your clients, managed in a custom CRM. You record the trips and bookings that you sell and Tess will help you track the payments you receive from the wholesaler or venue. Tess will calculate the commission through any number of agents and sub-agents to ensure that money is always reconciled and that you know if you have unpaid bookings.

Tess for the Travel Agent

Tess provides a travel agent with all of the tools they need to manage their business. The responsive web application works on any device, anytime, anywhere.

• CRM to manage all clients and leads
• Trips, Bookings, Documents, Invoices, Notes and Task
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• Automated Bon Voyage and welcome home emails to your clients
• Recieve commission payments from Agency, Host, or Wholesaler
• View details on over 250,000 properties and ships
• Track your bookings across suppliers and destinations
• Manage group trips, from simple getaways to complex destination contracts
• Know when you have commissions due or overdue
• Build email templates in an easy to use designer
• Get help quickly through an integrated help desk

Tess for the Travel Agency

• Manage any number of agents and sub-agents at different comission levels
• Pay all agents with the click of a button
• Access your data anytime and import it into other systems for analysis
• Manage vendor/supplier details including metrics on usage
• Get help with custom reports and data extracts
• Completely replace ClientBase and Trams
• Individual support to help import your existing data

Tess for the Host Agency

Host agencies have unique needs and Tess scales to fill them seemlessly.

• Agents and agencies get all of the benefits of Tess listed above
• Manage commissions due, adjustments, unclaimed bookings, COOP, bonus
• Simple payment for all agents
• Integration with ACH systems
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• Custom pricing for large host agencies
• Custom integration with existing systems
• Custom import of historical data
• Completely replace ClientBase and Trams or keep them in place and seamlessly integrate

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Breaking news, american airlines changes passenger rules for earning miles — and travel agencies are pissed.

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American Airlines has multiple travel advisors up in arms after it announced plans to restrict AAdvantage Miles earnings for certain booking agencies.

The airline behemoth  announced  in February that flyers hoping to earn AAdvantage miles for their flights will have to do so directly through American, their airline partners, or preferred travel agencies recognized by the company.

The change will take effect on May 1, but American has yet to reveal which agencies will be included in its “preferred agencies.”

The change comes as part of the airline’s effort to minimize costs for agencies using older technology booking systems.

The airline has tried to convince agencies using the older booking systems to upgrade to newer platforms like the one American uses on its website.

While American  announced  a list would be shared in “late April,” agencies unsure if they’ll make the cut are expressing their distaste for the major change.

The American Society of Travel Agents (ASTA), Association of Canadian Travel Agencies and Advisors (ACTA), Foro Latinoamericano de Turismo (FOLATUR), and World Travel Agents Associations Alliance (WTAA) emphasized that any plans to restrict their clients’ earning miles could be detrimental to their agencies.

“It’s clear from the consensus among WTAAA, ACTA and FOLATUR, representing travel professionals around the world, the detriment that American’s decision will have on the travel industry globally,” President and CEO of ASTA, Zane Kerby, told  Travel and Tour World .

Kerby called out American for “operating in bad faith” and was “looking to pad its bottom line at the expense of our valued clients and the millions of consumers who rely on their trusted travel advisor.”

Henry Harteveldt, president of the travel industry market research firm Atmosphere Research Group, told  Fodor’s Travel  the move is a “very inward-looking” perspective on American Airlines.

“It’s not a very consumer-friendly approach, and American is being a bit of a bully here,” Harteveldt explained — adding the move will put loyalty airline members in the crossfire of the company’s dispute with agencies.

Harteveldt believes the move is also being monitored by the company’s competitors, who may adopt the change if it’s a success or whose sales teams may swoop in to poach any American flyers unpleased with the new method.

“As risky as American’s actions are, a lot of airlines are watching to see if it works out well for them, because if it does, I would not be surprised to see United and Delta copy it in certain ways,” he told the outlet.

While the airline is deadset on the change, Brett Snyder — author of the popular travel industry blog Crankyflier and CEO of the travel assistance service Cranky Concierge — said the move could cause “confusion” for the company’s flyers who already are trying to navigate their “frequent changes.”

“The biggest impact will likely be on business travelers who may not have a choice of where to book depending upon company policy,” Snyder told the outlet.

“The fact that American still hasn’t told everyone who is or is not preferred adds more to the confusion.”

As the airline industry waits to hear who American will list as their “preferred agencies,” occasional travelers may also feel the weight of the change, Snyder explained.

He worries that some agencies may not disclose that to their customers during the booking process.

Also, the move could affect cruise lines that book airfares as part of their packages, who may opt against using certain agencies not listed as one of American’s preferred agencies.

The changes will only affect travelers who collect AAdvantage Miles for their flights on American.

Flyers using corporate accounts with American will continue to earn miles for their flights no matter which booking channel they use unless they book a Basic Economy fare.

Travelers collecting miles from other Oneworld partners—the global airline alliance American is a member of with 13 other Airlines, such as British Airways, Qatar Airways, and Malaysia Airlines—will continue to earn miles for American Airlines flights regardless of booking channel.

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4 travel secrets of the mega-rich, from a vacation planner for billionaires

Imagine closing down Versailles to enjoy a private candlelit dinner.

That's the reality for the ultra rich, and people like Jaclyn Sienna India make it happen.

India is the founder of a Sienna Charles , a members-only travel agency that caters to wealthy clients who take million-dollar trips around the world. India recently discussed her work and billionaire clientele in a Q&A with The Cut .

Her company's services include a $75,000 annual tier for unlimited travel and dining reservations, and a $150,000 yearly option to tack on a "lifestyle" component. That includes "arranging spa appointments, recruiting house staff, helping clients build a home gym, whatever they need," India told The Cut.

She shared some of the travel secrets of her unthinkably wealthy clients:

1. Penthouse suites are out, yachts are in

Most of India's clients are 55- to 75-year-old ex-finance workers in New York City, but in recent years, she's seen more interest from people in Dallas and Los Angeles who work in finance or film. Her newest clientele are tech VIPs in their 40s and 50s.

India's typical clients are no stranger to booking hotel suites for $30,000 a night, but it's becoming more passe.

The mega-rich want their accommodations loaded up with their preferred foods, fancy water and drinks as well as other, more-specific requests (a space with seven dog beds, for instance), but training hotel staff on everything within a few days is inefficient.

The trendier thing to do is stay at a villa or yacht owned and rented out by billionaires.

"[The owner] has customized everything, picked his staff, and trained them for expectations that are otherworldly," India said. All of that means her clients can "relax deeply because the staff knows how to deliver excellence every minute."

2. They don't deal with luggage

Unlike the rest of us, the rich aren't worried about airline baggage fees. Then again, they're not schlepping their suitcases at all.

Instead, they ship it, India said: "Just throw a FedEx label on it, and it arrives at your destination the next day."

3. They're not dining out at fancy restaurants

Though Sienna Charles staffers know all the best restaurants and how to get impossible reservations, India says many of her clients don't eat out when they travel.

That's what their private chefs are for, she says.

The chefs travel with clients and help maintain their diet and medical or health goals, India said. She gave an example of one client who traveled to San Francisco for two weeks, brought his chef and only ate out once.

"He has all the money in the world, but he didn't want to go to Michelin-star restaurants," India told The Cut. "A lot of our clients work really, really hard, and it's important for them to have consistency and routine wherever they go."

4. They want unique experiences

If you want to rub shoulders with a billionaire this summer, India said they're increasingly trading the typical hotspots (think: Capri) for more "unique experiences."

"They're taking the yacht around Sardinia or going to smaller islands in Sicily," she said.

Sometimes her clients have specific travel requests, like wanting to take a family trip to Rome in a specific timeframe. More often than not, they're pretty general about their vision and want help with the specific details.

One recent tech billionaire "told me they want to go to Europe in August for nine days, just the couple, no kids," India said. "And that's all they said. This is pretty common."

As for those with more modest means, India's best advice is to "normal" people is to steer away from places where celebrities and influencers abound. Or, at least, recognize that you're unlikely to get a similar A-lister experience if you go.

For example, she said, "The Hamptons are good if you stay at somebody's house and lay out at their pool and you have beach access. But if you go to be a lookie-loo and you're staying at a hotel and the traffic sucks and you can't get into a restaurant because nobody knows who you are, then that's probably not the best destination."

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Welcome to visit moscow tours.

We provide authentic, informative and memorable tour packages and city tours, at very competitive prices. Visit Moscow Tours are available not only in Moscow, but also in other cities: Saint Petersburg, Kazan, Suzdal and Sergiev Posad.  We also organise customised individual programs tailored just for you.

Our guests come in large groups, small private groups, as couples or as single travellers. We take care of and treat our guests with respect in a friendly and warm family environment. We show people our beautiful cities with passion and deep knowledge of their history, culture and traditions.

Our guides are extremely hospitable, helpful and well-informed. They are simply the best because only by providing the best services can we make the world fall in love with Russia. And we are very happy when our guests say that they will definitely come back to Russia and that they will tell all their friends how great Russia is! That is what inspires us to put even more dedication and hard work into our tours, knowing that what we do is positive and meaningful.

Our classic tours include tours of Moscow and Saint Petersburg, two main Russian cities.

Moscow is a big and busy  megalopolis and Russia’s capital city, where more than 12 million people live and work. Our capital city is happening place; it is mysterious, elegant, luxurious, fashionable, clean and bright, with its unique legends, traditions and events. It is with great pride that we show the Red Square and the Kremlin, our Underground and Tretyakovskaya Gallery, among other stunning attractions.

Saint Petersburg is our second capital,  the second largest city in the Russian Federation. This wonderful city has a strong and lively aristocratic spirit, uniquely Russian royal architecture, magnificent museums and theatres. Saint Petersburg bears the royal heritage of Russia, which can be felt in its air, its streets, parks, monuments, museums and citizens.  In Saint Petersburg tours, we will take you to the Hermitage, Peter and Paul Fortress, Faberge Museum and Orthodox Cathedrals. We’re sure you will love it!

If you have a few more days to spare, venture into the dreamy Russian countryside in Suzdal or Sergiev Posad. Suzdal is a small town with a population of about ten thousand people, situated on less than 15 square kilometres. This tiny area is home to 53 historic cathedrals, five monasteries and a kremlin. Church domes are visible like mushrooms from anywhere and everywhere in the town like in a fairy tale. No wonder Suzdal is called the ‘Town Museum”.  It is definitely worth visiting!

Just try any of Visit Moscow Tours’ tour packages or any individual city tour, and we promise that you will want to come back to Russia again.  Russia is huge with countless amazing places to visit. There are so many unique experiences to be had and energies to be felt that one tour is definitely not enough to explore this vast land. It is also a very safe destination to travel, and we have a tradition of warm hospitality. Our people adore and take care of visitors as our own guests, and even if they do not know your language very well, they still try to be helpful and hospitable.

Our guides will show you the most interesting attractions and historical places, taking you on a journey to the past to enjoy stories of medieval times, the Romanov monarchy, the Soviet Era. And of course, we will show you the contemporary life of our country through authentic local experiences.

We look forward to meeting you soon!

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Moscow Vacation Packages

Moscow vacations are always a great idea when it comes to traveling in Russia. Plan your trip to Moscow with a leading tour operator for Russia and enjoy the ease and pleasure that comes from it. You will stay at the centrally-located hotels, enjoy guided tours to Moscow's best sights with charming local guides, and, most importantly, feel relaxed and immersed in the Russian culture at all times. Wondering what the ideal way to see the best of Moscow is? Well, with a private tour to Moscow, of course! We will listen to your travel preferences and prepare a custom Moscow itinerary just for you. Let's start talking about your upcoming vacation to the gorgeous capital city of Russia.

Moscow Tour Highlights

Explore the capital of the largest country in the world, Russia.

Learn about the most visited sights in Moscow that are worth adding to your Russian itinerary. Create a fantastic tour to Moscow with a destination, choosing your wished activities.

• Moscow walking tour
• The Red Square
• St Basil's Cathedral
• Moscow Subway ride
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Tips for Moscow Travel

Take a look at the good-to-know tips before visiting Moscow and have a fantastic time in the capital.

What to pack

Make sure to check the weather prognosis before your trip and pack accordingly.

When to travel

Moscow is beautiful all around the year. Choose traveling time according to preferred activities.

We suggest to always have some cash with you. You will need Rubles (RUB) for Russia.

How much to tip

Tipping is not required in Russia, but it's considered good etiquette, tip 10%-15% of your bill.

The average summer temperature is approx 18°C (64°F), and winter is around -6°C (22°F).

Some of the most popular souvenirs from Moscow are caviar, Krasnaya Moska perfume.

Best Moscow Sights

One of the highest points in Moscow and one of its most breathtaking places - the Sparrow Hills.

See the 344-feet Cathedral of Christ the Savior - the tallest Orthodox church in the world.

Enjoy masterpieces of Russian opera and ballet in Moscow's legendary Bolshoi Theater.

Being the most recognizable symbol of Russia in the world, Red Square is an absolute must see when in Moscow. 

The famous GUM is a large department store in the Kitai-gorod part of Moscow facing Red Square.

History and luxury is revealed inside the Kremlin as the Armoury Chamber displays treasures like Faberge Eggs.

St. Basil’s Cathedral is Moscow’s most famous artistic work of architecture set in the romantic Red Square.

The symbol of Moscow and entire Russia, the Kremlin is often described as the 8th Wonder of the World.

Moscow Metro is like a whole underground city that holds the world's largest collection of Stalinist Art.

I am very satisfied.

I have been using the Firebirds (Travel All Russia) services for a while. I am very satisfied.

WOW. From the choice of hotels to...

WOW. From the choice of hotels, an itinerary that ran to plan, the amazing Guides and drivers, and of course the stunning cities of Moscow and St Petersburg. No long queues for entry to museums, churches, and palaces.  I would gladly recommend using Firebird Tours (Travel All Russia) to anyone.

THANK YOU for making this happen for me !!!

I must say from the day I started to book my tip till the day I got home I had one GREAT trip and experience I always felt safe and cared for help was seconds away not that I needed any I will defiantly highly recommend your company to any traveler to Russia WELL DONE to the Whole team THANK YOU for making this happen for me !!!

We enjoyed the whole trip a lot

Overall we enjoyed the whole trip a lot. Moscow is beautiful and clean. Thank you very much for your patience and excellent organization of this tour. Everything ran very smoothly and according to schedule. The guides met us on time at hotels or at our train carriage on arrival. They all spoke good English, had a good local knowledge and were very kind and helpful.

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I’m most pleased with Travel All Russia in arranging our ‘Volga Dream’ Russia tour, I would recommend using your services again as every aspect of our tour went off without a hitch. The communication between our tour representative was excellent as we required additional days on both ends of our tour. The visa process and the logistics were flawlessly implemented.

We had a great time in Moscow!

Everything was perfect and we are very satisfied with services and accommodations.

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The trip was great. Especially want to mention the guides I had on the extra days were exceptional. Both guides and drivers worked out well. Thanks again for all your help and attention. Loved my time in Russia, and still haven’t stopped talking about it.

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The experience was great!!! We had an excellent guide. The hotel was fabulous.

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Former Exec Wonders Why More Teams Don't Copy The Eagles' Way

The Eagles' history of identifying foundational pieces to the puzzle and extending them early has been working for two decades.

• Author: John McMullen

In this story:

PHILADELPHIA - How do they do it?

While much of the rest of the NFL struggles to find middle ground with star receivers, the Eagles somehow managed to get a three-year, $75 million extension done with DeVonta Smith that will keep the former Alabama Heisman Trophy winner in Philadelphia through the 2028 season.

There was no sense of urgency with Smith. The 2024 season is the fourth on his rookie deal as the No. 10 overall pick in the 2021 draft and the Eagles still had the fifth-year team option to play with.

Identifying core foundational pieces and extending them as early as possible has been club policy for Howie Roseman and his top lieutenants for years. And it has been organizational writ since the early stages of the Andy Reid era when the future Hall of Fame coach teamed up with then-team president Joe Banner to come up with a framework that still exists today.

To the uninitiated Smith became just the fifth receiver to get a deal with a $25M average annual value but that discounts that the young wideout is playing 2024 under his rookie deal and the team exercised the fifth-year option at under $16M for 2025. In other words, that $25M doesn’t kick in until 2026 when the number will look quaint and team-friendly as long as Smith continues to perform like he has over his first three professional seasons.

Whether other star WRs like Justin Jefferson, Ja’Marr Chase, and CeeDee Lamb remain with their original teams or not, they will shatter the ceiling that stands today which is Miami’s Tyreek Hill at a $30M AAV.

And the rising tide of NFL contracts lifts all boats underneath them.

In a copycat league, it’s almost inconceivable that more teams haven’t followed the Eagles’ way of doing business when it comes to extending players early, something they’ve also done this offseason with the imposing left side of their offensive line with Landon Dickerson and Jordan Mailata.

In Mailata’s case, it’s already his second big-money extension and he’s just 27.

Last year it was quarterback Jalen Hurts, who briefly was the “highest-paid player” in NFL history when he signed his $255M extension and now many are finding out just how team-friendly that deal is for the Eagles. 

“I don’t know,” Banner told Eagles Today when asked why other teams don't strike early. “I don’t get why more teams aren’t copying everything [the Eagles do]. A few are copying the dominant D-Line concept but even more should.”

The only way waiting on contracts benefits an organization is a negative outcome for the player, usually injury-related like Carson Wentz for the Eagles.

The key is trusting the evaluation process and understanding an age-old philosophy in the NFL: control what you can control.

No one can legislate or project injuries so wringing your hands over it is counterproductive. Perhaps penny-wise in the moment but dollar-foolish in the long run.

In the financial world, they say scared money don’t make money. In the NFL, being anxious to spend in the moment only means you will be paying a premium down the line.

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