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NYU Alumni Benefits

NYU’s Office of Alumni Relations is excited to offer alumni an extensive suite of benefits and resources. Individuals who graduated from degree programs are invited to browse the full array of benefits below, including Bobst access, memberships with NYU Athletics, an NYU email address, and much, much more.

Make sure you have the information you need to take full advantage of your benefits by visiting the Before You Get Started page. 

We love being in touch with alumni and always aim to provide the best service experience to help you stay connected with NYU. Unfortunately, we cannot accommodate unscheduled, drop-in visits at our alumni office at 115 5th Avenue. For assistance, please email  [email protected]  or call 212-998-6912 and a member of our team will assist you as soon as possible.

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Find local deals, exclusive offers, and savings on a wide range of items and services.

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Nyu bookstore discount.

Email [email protected] to receive a discount code.

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Learn how to access your alumni card and how to use it.

All Alumni Benefits

View all your benefits in an A-Z directory.

NYU Alumni have in-person benefits on campus in NYC, Shanghai, and Abu Dhabi.

Take discounted courses, access the Wasserman Center, and get career coaching.

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Washington Square News

The NYU study abroad student guide to traveling Europe on a budget

Travel is an important part of many NYU students’ study abroad experience. Here’s how to do it without breaking the bank.

Natalia Palacino

There are wise ways to save money while enjoying your study abroad experience. (Illustration by Natalia Palacino Camargo)

Gabrielle Trinidad Almeter , Staff Writer October 13, 2022

Dear abroad NYU students: I’m sure you’ve already felt some FOMO scrolling through your classmates’ Instagram posts as they jet off to glamorous new destinations every weekend. Believe me, I have too. Yet — and this is coming from someone who saved up all summer working a full-time job — any travel plans should involve careful consideration and creating a detailed budget beforehand. If you’re feeling overwhelmed by the hundreds of options, and planning that goes into arranging a fun but budget-friendly trip, look no further.

A key part of traveling through Europe while studying abroad is picking the right time to travel. This is necessary for two reasons: weather and price. If you’re studying abroad during the school year, you’re in luck — autumn and spring offer a mix of affordable flights and decent weather. Contrary to popular belief, there is no ideal day of the week to buy tickets. If you’re unsure about purchasing tickets, you can monitor ticket prices by turning on “track prices” using the Google Flights search engine to get frequent updates on price changes. There’s also no cheapest day to fly, as an analysis by the team behind Google Flights shows that the difference in price is negligible. 

The most important factor in the final cost is the airline you choose. World Airline Awards ranks Ryanair as the best low-cost airline in Europe as of 2022, but beware of expensive checked baggage costs and other unnecessary fees. The best way to avoid these is by packing light; a backpack will suffice for a weekend trip. Also, be prepared for long lines and delays.

If that all sounds a bit tricky, you might want to consider taking a train instead. Although they take longer, trains offer a scenic route and more space to walk around and stretch, not to mention that in many cases, they’re cheaper. There are two types of trains in Europe: Eurail for non-EU citizens and Interrail for European citizens. As an international student, however, you can get the Eurail youth pass , which provides discounts up to 25% off for those 27 and under. 

Next on the list is accommodations. Typically the cheapest lodging option, hostels have been a staple of student housing for decades. They also happen to be the most social, since they give you the chance to meet like-minded travelers and potential friends. If you’re worried about safety, Hostelworld is a great website to read reviews from previous travelers. An increasingly popular alternative is Airbnb , a website that allows property owners to rent out their spaces to travelers from all over the world. This is a particularly cost-effective option for larger groups who want to rent out a whole house or apartment. The site offers accommodations at a wide range of prices, and recent addition Airbnb Experiences boasts cooking classes, sunset boat tours and historic day trips at any destination of your choice. 

Now, in regard to attractions, you might want to look into getting the ISIC card , a student ID that is valid all around the world. This service allows you to get plenty of discounts on museums, flights, and a plethora of other attractions and activities. Getting an ISIC card is a simple process that costs only $15 a year. Check out the ISIC website to see what is included with the purchase of a card.

Without an ISIC card, discounts on s tudent tickets for museums, theaters, and cinemas are country- and institution-specific. The best way to know for sure is to ask at the institution’s counter; they will be able to tell you if they have anything that is applicable to you.

Food and nightlife are also country-specific. A quick Google search of food and nightlife recommendations in your destination city is a great place to start, but don’t be afraid to ask for tips from friends and family if they’ve been there before! A dinner recommendation from my boss at my internship ended up being one of the highlights of my trip to Budapest.

Lastly, remember that there’s no pressure to travel. There are plenty of activities and places to explore within your site city, and it’s friendlier to your wallet. Staying at your abroad site gives you the opportunity to fully immerse yourself in a new culture and hone your language skills. Try visiting coffee shops or bars to meet locals, or partake in free events you can find at sites like allevents.in or eventbrite.com . Also, don’t be too quick to dismiss the events organized by your abroad site. Most sites will offer a wide range of cultural events throughout the year, which are a great way to get to know your classmates and your city better — and they’re free. Studying abroad is guaranteed to be a rewarding experience no matter what, and financial limitations or academic stress shouldn’t prevent you from having a good time. 

Contact Gabrielle Trinidad Almeter at [email protected] .

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Student Services

Quick Links

Nyu studentlink center .

Student services, simplified! The StudentLink Center is NYU's approach to student services. The NYU StudentLink Center is a comprehensive resource for students and their families to obtain information related to Registration , Financial Aid , Bursar , International Student Services and Global Programs . 

Below are some of the most common services students use at StudentLink.

• Ask billing questions
• Make a payment
• Arrange a tuition payment plan
• Discuss eligibility for financial aid
• Review financial aid awards
• Receive guidance on financial aid planning
• Request official transcripts
• Receive financial literacy coaching by appointment
• Submit name/personal information changes
• Verify enrollment or degrees
• Connect with advisors to discuss study away options
• Drop off or pick up international travel or work documents
• Meet with advisors to discuss F1/J1 immigration status

To speak to a StudentLink Counselor, you can join our virtual line via text, our website, or coming in person to one of the two centers:

• Manhattan Office |  383 Lafayette Street, 1st Floor ,  New York, NY 10003
• Brooklyn Office |  5 MetroTech Center, Suite 201 ,  Brooklyn, NY 11201

Office Hours:

• Monday, Tuesday, & Friday: 9 AM - 5 PM
• Wednesday & Thursday: 9 AM - 6 PM

Frequently Asked Information

See below for the most requested general services at the NYU StudentLink: 

• Request an Enrollment Verification
• Request Official Transcript
• Request Unofficial Transcript
• Update Personal Information 
• Passport Photo Services 
• Notary Public Services

1 - Request an Enrollment Verification

Enrollment Verifications document a student's enrollment status in current and past terms. The verification document includes name, major, enrollment history (full-, half-, or part-time) and expected graduation date.

See the instructions here .

Obtaining an Enrollment Verification

2 - request official transcript.

An official transcript is a comprehensive record of a student's academic progress at New York University. Requesting one is simple and can be done through NYU Albert.

Requesting an Official Transcript

3 - request unofficial transcript.

An unofficial transcript is a comprehensive record of a student's academic progress at New York University printed by the student themselves through NYU Albert. Please note that unofficial transcripts are not provided by StudentLink or the Office of the Registrar.

Requesting an Unofficial Transcript

4 - update personal information.

Personal information such as primary name, legal sex, social security number and/or citizenship can be updated in-person at the StudentLink Center.

Updating Personal Information on Albert

5 - passport photo services.

Your passport photographs can be taken and printed the same day. Every passport photo meets strict U.S. government requirements (2 inches by 2 inches). Please check to determine if these requirements also meet your consulate/application requirements. Payment must be made with a credit or debit card online prior to having your photograph taken.

6 - Notary Public Services

NYU affiliates may also receive free notary public services at both StudentLink Centers during our office hours. Please ensure you bring a government-issued photo ID when having documents notarized. It is important that documents remain unsigned until in front of one of our notaries.

Registration Guidelines

The NYU GPH class schedule is available on NYU Albert and on our GPH Course page .

For Registration dates and details, view the NYU Academic Calendar  and the NYU Registrar . 

Students should refer to the following registration instructions which guide students step-by-step through the registration process:

• Preparing to Register 
• Registering on NYU Albert 
• Important Waitlist Information
• Now Register!
• Important Registration Considerations
• Find your classroom 
• Evaluate your Courses 
• Transcript, Graduation & Change of Information
• For any registration questions send an email to GPH Registration at [email protected] .
• For questions about the Enrollment Mismatch , please scroll down to the  Financial Information section below.

1 - Preparing to Register  

➪  Read always emails from GPH Registration .

They include important information such as new course offerings, schedule and location changes etc. 

➪  Check your enrollment appointment day and time .  

Registration appointments determine when a student can begin registration. Go to your Albert Student Center and at the top of the home page you will see the " Enrollment Dates " section.  Appointment days and times are based on the Eastern Time zone. Appointments are prioritized by earned credit amount (excluding credits in-progress). If it’s not there, email [email protected] .

➪  Check for registration holds in your Albert Student Center .  

Some holds - like the Advisor Clearance Hold, Missing Credentials hold, or a past due balance - may block you from registration. Click on a Hold in the "Holds" section to see contact and resolution information.

• Advisor Clearance Hold (XAC) : You need to meet with your advisor to discuss your schedule before you can register.All students have this for Fall, Spring and Summer.
• Missing Credentials Holds (RMC/RHS) : The Registrar's Office is missing proof of your college graduation. Send your official transcript to [email protected] , 726 Broadway, 7th Floor, New York, NY 10003 or [email protected] . Until this hold is removed, you are not able to add classes, but can add them in your shopping cart or drop classes.
• Have not completed Sexual Misconduct Tutorial (XZ4) : Students must complete the Sexual Misconduct Training to be able to register.
• Past due balance hold (See full list here ). Contact the NYU Bursar's Office .
• Missing Immunization Records . Visit this page for more info.

➪  Meet with your Advisor (check this page to learn more about you  GPH program advisors ) to discuss your class schedule.

➪  Review the Registration Schedules

Check here the Academic Calendar, Withdrawal Schedules (Session Dates and Deadlines), Refund Schedule and Final Exam Schedule.

➪  Review the GPH Policies & Procedures  

2 - Registering on NYU Albert  

See the tutorials below or visit this page . 

Each section includes a video and text below it.

• Course Search  | This  search tool makes it easy to find the class you want, at the time you need. Another tool to use to find your class is to look at the schedule on our website . From the semester course schedule, copy the #Class (the blue number ) and paste it in the enrollment box on NYU Albert Shopping Cart.
• Validate Classes  |  Validating the classes in your shopping cart allows you to check ahead of time if you will encounter certain obstacles when you go to enroll. The validate function checks to see if the classes in your shopping cart have time conflicts or if the class is restricted to a certain group. You do not need to wait until your enrollment appointment to use this feature; you can validate classes as soon as you place them in the shopping cart.
• Add Classes/Enroll  |  This  tool allows you to add the classes you want to enroll. It will only appear if you have classes in your shopping cart
• Drop Classes  | This  tool allows you to drop a class.  Check here the academic calendar to learn when the add/drop period ends for each semester. After that period, w hen dropping courses, students must be aware of the  Tuition Refund Schedule . Tuition refunds are given according to the  Bursar's schedule , and registration and service fees are never refundable once the term begins.
• Swap Classes  |  Swapping classes allows you to drop and add in one process. This is especially useful for section changes in multi-sectioned lab courses.
• Edit Swap | Designate (or change) a swap option for any of your waitlisted courses.
• Edit Enrollment | Change the number of units in a variable unit class or change to a different (open) section of a course's non-primary component (e.g., recitation, lab, and lecture).
• Waitlists | Students may choose to join a waitlist of a closed course during the registration period and until the add/drop deadline. Although the course will remain closed to other students, if/when a seat opens the waitlist process runs several times a day to enroll wait-listed students on a first-come-first-serve basis.  The only way to get off the wait list is to wait to see if someone drops the class.

3 - Important Waitlist Information

• The wait list does not guarantee a seat in a course
• Students should enroll into alternate sections first
• The only way to get off the wait list is to wait to see if someone drops the class
• If a preferred section is closed with a waitlist option, students should enroll first into their alternate-choice section, and then use the swap function to place themselves onto the waitlist for the “first choice” section. Students can monitor their wait-list position via Nyu Albert student center by viewing “ my class schedule ”
• Students may drop themselves from a wait-list by following the same process for dropping an enrolled course.

4 - Now Register!

When you go to register, you simply have to click " Finish Enrolling " to complete the process.

NOTE: putting a course into your cart does not guarantee a spot - you must complete the registration process.

To avoid being closed out of courses or specific section, please register at  your Enrollment appointment or soon after (we strongly recommend registering the first day of registration). If you wait, you will risk being closed out of courses.

5 - Important Registration Considerations

➪  Course numbers vs. class numbers know the difference |  Course numbers are the prefix of a course (ex: GPH-GU 2106 is the course number for Epidemiology). Class numbers instead are the numbers used to enroll in a course in Albert. 

➪   Review the course schedule  |  The easiest way to find a course on Albert is to look for it on our GPH Course Schedule (e.g., Fall 20XX Course Schedule)  and enter in the class numbers into Albert. Be sure to look at the “ Notes ” section, which indicates any special dates, restrictions, codes needed, etc. for a course.

➪   Review the g raduate and doctoral course syllabi   | The course s yllabi page includes the syllabi of each class offered at GPH. Reviewing the syllabus of a course you are interested in will give you a lot of useful information. 

➪   Use the Shopping Cart and Validate tools prior to registration |  Albert allows you to “pre-register” for courses, meaning you can go into the system as soon as courses are viewable in Albert. Select your courses, and add them into the “Shopping Cart" (accessible by clicking on the relevant semester tab).

➪   Check the “ Prerequisites ” section |  Prerequisites are set conditions required for enrollment into a course. Pre-requisite courses must be completed prior to enrollment. Co-requisites courses must be taken in conjunction with the requisite course during the same semester. Students will be blocked from enrollment into a course if set requisites are not complete or currently in-progress. 

➪   Time Conflicts |  Students are not permitted to register for courses with conflicting meeting times. 

➪   Program Adjustments (Add/Drop) |  Students may add or drop courses from their schedules until the published Add/Drop Deadline. Students process schedule adjustments via NYU Albert Student Center. A course dropped after the Add/Drop deadline is considered a Withdrawal, and withdrawn courses will remain in the student’s transcript with a grade of “W” (which has no GPA penalty).

➪   Late Registration / Add / Drop Period |  The first two weeks of a regular semester are considered “late registration” or the “drop/add period.” During this period, students are responsible for finalizing their registrations. Students who do not finalize registration by the published Drop/Add Deadline will not be permitted to enroll for that semester. Check here the academic calendar to learn when the add/drop period ends for each semester.

➪   Course Withdrawal |  Students may withdraw from a course (for a W grade) until the published withdrawal deadline using the Course Withdrawal Request . Students process withdrawals online via NYU Albert Student Center. Withdrawn courses remain on the student’s transcript with a grade of W which is not calculated into the GPA. Once entered on the student’s record, a W grade cannot be changed to any other grade. 

An F grade is recorded for any student who ceases to attend a course without formally withdrawing in the required fashion by the deadline. Although formal approval is not required, students are strongly encouraged to consult with their advisor, Financial Aid Office, and OGS (if international) prior to withdrawing from a course. A course withdrawal may impact academic progress, delay graduation, or affect a student’s enrollment status, Visa eligibility, and financial aid eligibility.

➪   Update your contact information in Albert |  Go to your Student Center and click "Personal Info." You are required to have a current "NYU Emergency Alert" cell phone number and emergency contact to register. Students will not be allowed to register for classes without this information on file in Albert. Make updates in the "Personal Info" section of your Student Center.

➪   Continuous Enrollment Fall & Spring Semesters |  All students are required to be continuously enrolled each Fall and Spring semester until graduation. If you are not able to enroll for a term you need to formally file for a Leave of Absence in the NYU Albert Student Center. 

➪   J-Term & Summer Term |  NYU GPH offers a selection of courses during the Summer Term and January Term (J-Term). These terms are optional , students are not required to enroll in courses.  Note : courses offered during J-Term are three-week shorter-format courses that allow students to focus intensively on specific academic interests. Credits earned in J-Term counts towards the Spring semester.

6 - Find your classroom

Students may view classroom locations on their personalized class schedules via NYU Albert Student Center. 

• Check your official class schedule : sign in to Albert, click on Student Center, and then My Class Schedule. 
• Look for building and room number : your schedule will include an abbreviation for each class room and building. For example, if a lecture meets in room 101 of CANT, it will be at Cantor Film Center.
• To find the meaning of all building abbreviations, visit the Classroom Locations page and click on A-Z Listing to scroll through a full alphabetical list of NYU buildings.
• Use the Interactive Campus Map to view the mapped location of all campus buildings and their full address. Click on A-Z Listing to scroll through a full alphabetical list of NYU buildings.

7 - Evaluate your Courses

Course evaluations help foster a culture of dialogue around teaching and learning within the NYU community. Evaluation results provide students with information to help steer their academic choices, while faculty use feedback from the evaluations to improve their teaching practices and curriculum design. Student participation is key to this process: the more students who submit evaluations, the more helpful information is available to all.

Results from the Albert Course Evaluation tool are available to students via their Albert Student Center. After logging in, click the " Evaluation Published Results " link on the Home page. 

8 - Transcript, Graduation & Change of Information

➪   Transcript

• An official transcript is a comprehensive record of a student's academic progress at New York University.
• View this page to learn how to request it.
• For additional info contact [email protected] or 212-998-4280

➪  Enrollment Verification

• It documents a student's enrollment status in current and past terms. The verification document includes name, major, enrollment history (full-, half-, or part-time) and expected graduation date. 
• For additional info contact [email protected] or 212-998-4280.

➪  Degree Verification

• It documents a student's enrollment history and their degree awarded.  The document includes name, major, enrollment history (full-, half-, or part-time) and their graduation date and degree.

➪  Change of Student Information

• View this page if you would like to change your personal information (Name, Address, Gender Identity, Pronoun and much more).  
• For additional info contact [email protected] or 212-998-4800.

➪  Graduation and Diplomas

• View this page to learn all the matters about graduation & diploma (How to apply to graduation, diploma delivery and much more). 
• For additional info contact [email protected] or 212-998-4260.

➪ Pronouns and Name Pronunciation

Students now have the opportunity to add their pronouns, as well as the pronunciation of their names, into Albert.  Students can have this information displayed to faculty, advisors, and administrators in Albert, NYU Classes, as well as other NYU systems.  Students can also opt out of having their pronouns viewed by their instructors, in case they feel more comfortable sharing their pronouns outside of the classroom. To set  up your pronoun visit this page .

➪ Gender Identity in Albert

Students can indicate and edit their gender identity in their  Albert Student Center . Students who would like to modify their gender identity on Albert or learn more should visit  this page .

Financial Information

Financial aid.

At NYU, federal financial aid and student loans are awarded centrally through the Office of Financial Aid . They are your first point of contact for any question about financial aid.

• Financial Aid at NYU
• Types of Financial Aid
• How to Apply
• Applications and Forms
• Financial Aid and Your Bill
• Financial Aid Guide
• Frequently Asked Questions

To speak with a counselor you may:

• Visit this page for more info
• Email [email protected]
• Call 212-998-444 
• Visit their offices at 383 Lafayette Street, New York, NY 10012

See below for the most requested financial aid related services at the NYU StudentLink: 

• Changing Enrollment Status
• Enrollment Mismatch Hold
• Update Expected Graduation Term

1 - Changing Enrollment Status

From an academic standpoint, you may change your enrollment status from full-time to part-time, or vice versa, without notifying the University.

However, your enrollment status may have implications for financial aid, particularly as it pertains to federal student loans. You must be enrolled in 4.5 credits or more to be eligible for federal financial aid. If you are enrolled in 9 or more credits, you should be eligible for the maximum amount of federal aid available to you.

If you receive federal financial aid and change your enrollment status, you should contact the NYU Financial Aid office at [email protected] or the StudentLink Center .

2 - Enrollment Mismatch Hold

The most common type of disbursement hold students encounter is the Enrollment Mismatch Hold. This occurs when the number of credits the Office of Financial Aid expects to see is different from your actual enrollment for the semester. 

You can clear an Enrollment Mismatch Hold by following these instructions .

If you are having trouble in resolving the Enrollment Mismatch Hold  or you have any questions about this, please reach out to  [email protected] .

Learn how to clear other disbursement issues by visiting this page .

How to Fix the Enrollment Mismatch Hold

3 - update expected graduation term.

The term in which you expect to graduate is an important part of your student record, especially if you receive any form of financial aid. Verify or update your expected date of graduation on Albert.

Updating Your Expected Graduation Term

Program scholarship .

Any scholarships that were awarded to you in the admission process will renew automatically each year, as long as you continue to maintain good academic standing.

For any question about the program scholarship, please email NYU GPH Office of Admissions and Enrollment at [email protected]  

Bursar's Office

The Office of the Bursar is the central billing and collection point for New York University. The department is responsible for managing the university billing, collecting, refunding and cashiering functions.

Your NYU bill or the Statement of Account, can easily be printed from NYU Albert.

Printing Your NYU Bill

It services .

NYU Information Technology (NYU IT) provides technology-based services and support for NYU students and all members of the University community.

Visit this page for an overview of the most popular NYU IT services for students. For a full list of NYU IT-supported services that are available for use by NYU students please see the Student page .

Have a tech support question? The NYU IT Service Desk is available 24x7 to answer your questions! For assistance with any of the student IT services, contact the IT Service Desk .

NYU IT Service Desk

See below for the most IT requested services: 

• Change your current NYU NetID password
• Reset a forgotten or expired NYU NetID password
• Multi-Factor Authentication (MFA) & Duo App
• Tips & Services to Help Wrap Up the Semester
• Free Microsoft Office for Students
• Virtual Computer Lab (VLC)
• Software Library for Students

1 - Change your current NYU NetID password

If you remember it and if it's not expired. For more information, please visit, this page .

Changing Your Current NYU NetID Password

2 - reset a forgotten or expired nyu netid password.

For more information, please visit, this page .

Reset a Forgotten or Expired NYU NetID Password

3 - multi-factor authentication (mfa) & duo app.

Multi-Factor Authentication (MFA) adds a second layer of security to help prevent anyone other than you from accessing your sensitive information online. This is accomplished using two types of authentication to verify your identity when logging into a system. Learn about the benefits of using NYU Multi-Factor Authentication (MFA). For more information by watching the vides below. For more information, please visit this website .

MFA Made Easy: Automatic Push Notifications and Multiple Devices

NYU Multi-Factor Authentication (MFA) Benefits

4 - tips & services to help wrap up the semester.

NYU IT wants to help you across the fall finish line with useful IT services for that final paper, project, or exam. Visit this page for more information.

IT Tips & Services

5 - free microsoft office.

NYU Students are eligible to receive a free copy of Office 365 for Education by visiting this website . Office 365 Education for free includes Word, Excel, PowerPoint, OneNote, and Microsoft Teams, plus additional classroom tools. You need to use your NYU email ([email protected]). It’s not a trial!

6 - Virtual Computer Lab (VLC)

VLC provides NYU students with virtual access to academically relevant software applications (e.g., STATA, SPSS, Adobe etc.)

In order to access the Virtual Computer Lab (VCL) follow the instructions below:

• Access the VCL by logging into NYUHome , searching for the VCL card, then clicking GO or navigate to the NYU VCL website
• On the main page, click the Sign In button. This will redirect you to the NYU Login page, where you must enter your NYU NetID and password.
• Once you are logged in, you will be presented with a list of applications that are currently available to you.
• To launch an application, simply select the application you would like to launch. The application will either launch in a new tab or in a separate window. No installation of software is required.

For more guidance on how to use VLC visit this page .

7 - NYU Software Library

The Software Library includes software products that are licensed for distribution and use by eligible NYU community members. NYU negotiates with vendors to make software available at discounted prices or, in many cases, for free.  Please refer to the individual product pages for eligibility, distribution process, support, and training documentation.

A full list of available software is available on the website . 

Discover tons of available software in the NYU IT Software Library

Printing services.

The NYU Print Service is an easy-to-use, two-step process that broadens the NYU community's printing options while also conserving resources and helping the environment. 

NYU Students have funds automatically added to their NYU ID cards: $50 for Fall & Spring, $25 for Summer and J-Term | (10¢ per sheet).

This service requires all students to have installed the NYU Print Services program on their computers. 

NYU Print Services are available also at the GPH Student Space | 708 Broadway, 3rd floor .

For a list of all NYU Print service locations click here .

For instructions on installing the print service program click here .

➪   Print Instructions : 

• Setup: Windows , Mac
• Give a print command as you usually do from any document and select NYU Print Service. For example, File > Print> NYU Print Service.
• Enter your NYU ID.
• Enter the title of the document you are printing (optional, but recommended if you are printing multiple documents).
• Select Print. You will see a dialogue box saying, “You will be charged $… for this print job.”
• Once you give the print command, you can retrieve your printouts at any printer on the network. Check all the NYU printing locations .
• At your selected printer, tap your NYU ID card to the ID reader. It will show the list of your print commands. Select the document you wish to print.
• Press Exit when you are done.

Study Spaces

NYU GPH Students have their own "living room" at  708 Broadway, 3rd floor  complete with several workstations, whiteboards, and a printer. We also offer bookable study rooms for GPH students only via the GPH Student Affairs Skedda account. 

The GPH Student Space is open from  Monday  to  Friday  from 7 AM to 9:30 PM for your use in the open area. The space is momentarily closed on Saturdays and Sundays (s orry! ). You must reserve the study rooms in order to utilize the following private group study spaces. 

Please keep in mind when booking Study Rooms 351, 353, 355, & 357  that there are  4 people maximum . As for Room 359 , there are  10 people maximum.

➪ How do I reserve a GPH study room?

• Create an account  through  GPH Student Affairs Skedda . Log in with your NYU NetID. 
• Provide  your major/Concentration and N# (ex. N12345678) during the booking process.
• Enter  your preferred time, date, & reservation length. 
• Receive  a confirmation   email.
• Be sure to  cancel your reservation  if you are  not  able to utilize the space.

     ☞  Students may reserve a room for  up to 2 hours  at a time. You may reserve a room  no more than 12 days in advance . 

➪  Study Room Policies

Group and individual study rooms are a popular service. To help this work well for all students, please adhere to the following policies:

• These rooms are for GPH Graduate and Declared GPH UG Students only.
• The use of these study rooms should only be during your confirmed duration.
• Please keep the space  clean and tidy  including leaving the chairs and tables in place in the study spaces.
• You can use a study room without a reservation, but keep in mind that you may be asked to leave if a user with a reservation arrives.
• Rooms cannot be reserved or held by placing  personal belongings  in them. Materials and personal items left unattended may be removed by Student Affairs staff, GPH Operations, or NYU Public Safety.
• Group rooms may not be reserved or held for a single user only. Single users in a group study room (with or without reservations) will be asked to vacate the room for groups of 2 or more.
• Bring your  confirmation email  with you. Students with a reservation always have priority over walk-in users.
• There is a  10-minute grace period for reservations . If the reservation holder is not present within 10 minutes, the reservation is invalid.

➪  Additional Study Spaces

NYU Libraries provides other various study spaces; some can be reserved in advance, while others are openly available. Rental lockers are available to all NYU students; graduate and Ph.D. students have access to additional spaces.

• Graduate Study Spaces | Bobst Library has many reservable groups and individual study rooms for graduate students, located on Lower Levels 1 & 2, and Floors 4, 6, 8, and 9. These rooms include our graduate collaboratives and dissertation writers’ rooms .
• Reservable Study Spaces
• Lockers: Bobst Library  
• Bobst Charging Stations

See here other Study Spaces available to NYU students and check this GoogleMap that also includes non-NYU locations:

• New York Public Library
• Jefferson Market Library
• Hudson Park Library
• Ottendorfer Library
• Mulberry Street Library
• Brooklyn Public Library
• Queens Public Library
• New School, Cooper Union, & Columbia University Library Access

Travel Abroad

A crucial aspect of reinventing the global health paradigm at GPH is experiencing the world’s health challenges first-hand to design and implement unprecedented, population-based solutions.

As a GPH student and part of NYU’s global network, your unparalleled opportunities for travel expand your exposure to diverse perspectives and approaches to public health, enabling you to experience the field in action. From immersive courses offered from London to Australia to international internships with top organizations like the United Nations or the World Health Organization, no matter where you are in your academic journey, your trip has only just begun.

GPH Study Abroad Stories: Shanghai, Tel Aviv and Abu Dhabi

Where can i travel.

Each of GPH’s academic programs offers unique opportunities to travel the world and get boots-on-the-ground training and cross-cultural education. Learn more about studying abroad during each of them to find what suits you and your goals best:

• Master of Arts in Bioethics
• Master of Public Health
• Undergraduate

Study Abroad Courses

GPH offers courses abroad throughout the year in several of our Global Network sites and beyond. You’ll get a chance to immerse yourself in another location and culture while also enriching your educational experience. Courses are open to students in the MPH program, some non-MPH graduate programs, and senior-level undergraduate students.

For more information about courses abroad for graduate students at GPH (FAQs & past semesters' courses) visit also the GPH Study Abroad page . 

If you have any questions, please contact us at  [email protected] .

While NYU makes every effort to make sure that all of our travel sites are safe for students and faculty alike, it is important to be aware of travel warnings and advisories for your nationality. Once you are  registered in NYU Traveler , NYU can monitor that country and make necessary arrangements, if needed, in the time of an emergency, as well as send you alerts when necessary.

Health & Safety

New York University provides resources to help you during your travels, including destination-specific safety awareness briefings prior to departure and real-time monitoring and notification of emerging events to impacted travelers.

NYU Travel Safety Resources

➪ Counseling Abroad

Everyone who goes abroad has issues with adjustment. You may feel overwhelmed, homesick, afraid, or even depressed. Most people take time to adjust to the new culture, living arrangements, food, language and submersion in the unfamiliar.

Because the availability and reliability of counseling vary from one country to another, please consider contacting  NYU’s Wellness Exchange  at (212) 443-9999) or  [email protected]  for health/mental health referrals abroad. The Wellness Exchange also offers a private, 24/7 hotline (212-443-9999) that puts students in touch with professionals who can help them address day-to-day challenges as well as other health-related concerns including medical issues, academic stress, depression, sexual assault, anxiety, alcohol and other drug dependence, sexually transmitted infections, and eating disorders.

➪ Awareness & Safety

Just as in New York City, the same good-sense safety measures apply in all cities:

• Be aware of your belongings and only bring out what you need.
• Never walk alone at night
• Share your plans with staff and family, including where you are going and when you expect to return.
• Bring an extra copy of your passport with you, and keep it in a separate location.
• Avoid underage and excessive alcohol consumption
• Don’t import, purchase, use, or have drugs in your possession
• Obey the local laws. If you find yourself in a legal jam, contact the closest U.S. consulate, U.S. consular agency, or the U.S. embassy for assistance. Keep in mind, U.S. consular employees cannot arrange for local officials to release detained American citizens.
• Only use licensed and regulated taxis
• Do not carry weapons
• Avoid participating in demonstrations and other political activities
• Stay safe and secure in your residence by closing and locking doors at all times.
• Practice ATM security by using them during the daylight when possible and using only bank-affiliated ATMs.
• Be aware of pickpocket situations in crowded areas e.g. subways.

Consider the following measures for added safety before you begin your trip:

• Register with  NYU Traveler  for free
• Register with the US Department of State’s  Smart Traveler Enrollment Program (STEP)  for free
• United States State Department  Travel Advisories
• United States State Department  Travel Checklist
• United States State Department  Country Specific Information

➪ Food and Water Safety

New ingredients and different water and sanitation conditions in other countries can sometimes lead to discomfort and even the contraction of diseases. While these factors vary from one country to another, the best preventative measures are taking extreme precautions with food and water. Some measures to consider include:

• Only drink and use boiled water, or bottled water served in a vacuum-sealed plastic bottle. If boiled/bottled water is not available, treat water with iodine tablets
• Avoid ice cubes or food served on ice, and drink through sanitary straws when possible.
• When showering, try not to allow water inside your mouth
• Wash your hands with soap and hot water or sanitary wipes before eating
• Avoid uncooked vegetables and salads
• Thick-skinned fruits (bananas, oranges) are safer than thin-skinned fruits (apples, pears)
• Eat only well done meats, poultries and fish
• Avoid unpasteurized dairy products and milk. Check the date on bottled milk.

If you get do experience stomach discomfort, consider taking these steps to help alleviate symptoms:

• Drink tea and carbonated beverages
• Mix oral rehydration solutions or pre-packaged electrolyte mix in safe water
• Try eating bananas and cooked rice
• Start an anti-motility drug (Pepto-Bismol or Imodium).
• If no improvement occurs after 2-3 days, consult a local physician and consider starting antibiotics, as prescribed.

➪ Additional Health Resources

1. Centers for Disease Control and Prevention (CDC) Travelers' Health

• Illness and Injury Abroad
• Food and Water Safety
• Your Survival Guide to Safe and Healthy Travel
• CIA World Fact Book

2. U.S. Department of State International Travel Information

• Checklist for Traveling Abroad
• Current Travel Alerts
• Students Abroad

3. World Health Organization (WHO) International Travel and Health

Travelers' vaccinations

Cultural Immersion & Competency

Keep in mind that every country and region has different expectations when it comes to dress standards, speech patterns and behavior. Make sure you think about how your new culture differs from what you are used to, and plan accordingly to ensure your own comfort and safety.

➪  Preparing for a New Culture

Here are a few questions* to ask yourself about your host country and culture. Spend some time before you depart researching your host country to answer them, and think about them while in your host country.

• How many people can you name who are prominent in the affairs of your host country (politics, athletics, religion, the arts, etc.)? Who are the country's national heroes and heroines?
• Are other languages spoken besides the dominant language? What are the social and political implications of language usage?
• What is the dominant religion? Have you read any of its sacred writings? What are the most important religious observances and ceremonies? How regularly do people participate in them?
• What are the attitudes towards drinking, gambling, other religions, divorce, etc
• Is the price asked for merchandise fixed or are customers expected to bargain? How is bargaining conducted?
• How do people organize their daily activities? What is the normal meal schedule? Is there a daytime rest period? What is the customary time for visiting friends?
• What foods are most popular and how are they prepared?
• What things are taboo in this society?
• What is the usual dress for women? For men? For students? Are slacks or shorts worn? If so, on what occasions?

➪  Cultural Competency

Here are some potential ways to increase your intercultural effectiveness so you can fit into your surroundings and make a good impression on the people you meet:

• Maintain a positive attitude: do not complain about living and working conditions; remain calm, patient and in control of emotions when confronted by obstacles to the achievement of the assignment’s goals; avoid negative evaluation of local colleagues and organizational structures in the absence of investigating or proposing feasible solutions; display a sense of humor, without sarcasm, about the culture shock you may experience
• React/respond to unfamiliar situations in a manner that is consistent with local customs; deal with stress in a positive manner
• Understand differences and similarities between rules of socializing in home country and host country
• Be cognizant of negative images of foreigners and try to avoid behaving according to these stereotypes; assess and sensitively resolve differing expectations of how foreigners and host nationals perceive their roles
• Don’t be afraid of making social or linguistic mistakes – willingly engage with host nationals and ask for help/laugh about it
• Learn local greetings/basics of the local language

Travel Advice

➪ program preparation/destination research.

No matter the reason, it is always wise to research your travel destination. Information you want to understand and have in advance:

• Local metro and transportation system (costs, closest stations)
• Currency Exchange
• Emergency numbers (police, fire, ambulance)
• Local norms for bargaining
• Acceptable attire

Bring a pocket-size travel guide for easy references. Here are some online recommended guides.

• Rough Guides
• Let’s Go  
• Lonely Planet  
• Frommer’s  

➪ Money and Banking

Credit card fraud and scams are common throughout the world and tourists are advised to be careful not to allow a member of the public to assist them when drawing money from ATMs.  If you intend to use traveler’s checks be aware that there will be a charge to cash them.

It's always advisable to bring money in a variety of forms: a mix of cash, credit cards, and traveler's checks. You should also exchange enough petty cash to cover airport incidentals, tipping, and ground transportation before you leave home, or withdraw money upon arrival at an airport cash machine.

In many international destinations, cash machines offer the best exchange rates. Avoid exchanging money at commercial exchange bureaus and hotels, which often have the highest transaction fees.

You should check with your banking institution to ensure that your credit card can be used where you are traveling.

Don’t forget that credit cards often charge a foreign transaction fee.

➪ Phone

International calls are very expensive. Phone cards are a better option and local SIM cards are much better options. You can easily purchase these at the airport.

Check with your US cell phone service provider to ensure that your phone will be unlocked to use a foreign SIM card before you leave the US. Alternatively, you may also purchase a ‘throwaway’ phone upon arrival or in advance to use with a foreign SIM card.

If you choose to use your US cell phone with your US service plan while abroad, be sure to contact your service provider before traveling abroad regarding roaming charges, as they can be quite pricey, even with a special international service plan. Make sure you turn off roaming on your phone. Other phone call options include WhatsApp, Skype, or magicJack that can only be used with WiFi and will ensure you don’t have excessive phone charges.

➪ Packing Suggestions

• Research your destination to determine culturally accepted attire and climate.
• Choose sturdy luggage on wheels, or a durable backpack. Label it properly with your name, email, address and mobile number, and add a color tag, ribbon, etc., so you can easily determine that is your luggage.
• Consider bringing a small box of laundry detergent to wash some items by hand- on longer trips and when carrying a heavier bag is not ideal.
• Depending on locations, don’t forget: rain jacket/poncho, bug spray, sunscreen, hat, long sleeve cotton shirt, extra socks
• You should always pack: hand sanitizer, small flashlight, small battery operated alarm clock, closed toe comfortable shoes/sneakers, small backpack to carry throughout the day, money wallet(s).
• Bring an extra pair of contact lenses and solution, and glasses
• Review  federal guidelines  on which items and sizes can be packed in your carry-on verse your checked luggage.
• Always carry one extra pair of clothing, daily prescriptions in original bottles, and toiletries in your carry-on in case your luggage is lost.
• Double-check your destination for any restrictions on prescribed medications. You may be required to obtain a doctor’s note to accompany your prescription.
• Don’t pack your passport and important travel documents in your checked luggage. Make sure important information is readily available in case you are asked to provide documentation at passport and border patrol.
• When packing toiletries, make sure you only pack the essentials in a small plastic bag. Squeeze out the extra air out of bottles and tubes to avoid leaks during air travel.
• Don’t pack your suitcase so there is no extra space to bring items back to the US. You may acquire some souvenirs or gifts and don’t want to exceed your luggage allowance.
• Put together a small personal first aid kit in a sealed plastic bag: band aids, over the counter cold or allergy medicine, anti-motility medication, oral rehydration packets, pain relievers, hydrocortisone cream, Pepto-Bismol, motion sickness, feminine products, individually packed alcohol wipes, small roll of toilet paper and facial tissues.
• Don’t bring your most expensive jewelry, purses, wallets, shoes, etc., on short trips. You can go without these times rather than risk having them lost or stolen since your accommodations might not provide a room safe.

Important Contacts & Resources

➪ Questions about Immigration & Visa? |  The  Office of Global Services (OGS)  is the resource at NYU for  immigration and visa questions .

➪ Register with NYU Traveler for free! | NYU Traveler was created to provide the NYU community with tools and services for their travel needs and to help keep them safer.

➪ NYU Contact Numbers for Global Sites | To report a student emergency at any NYU location in the world, call NYU’s Department of Public Safety at (US 011) 212-998-2222 (24 hours). Add this number to your contacts. It is also located on the back of your NYU ID card.

➪ United States Embassy |  Find your local US Embassy here.

➪ Have an Urgent Health Question? | Contact  NYU Wellness Exchange  at +1-212-443-9999 or  [email protected] .

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Payment Cards

Payment Cards is a tool available for NYU employees to procure goods and services on behalf of the University. These cards are used for making business-related purchases, managing travel arrangements, and organizing group travel and events. The available options for these Payment Cards include:

• Travel & Entertainment (T&E) Cards
• Purchasing Cards (P-Cards)
• Department Travel Cards (CTA Cards)

On this Page

Important updates & key changes.

The BofA GRAM system was retired and switched to Travel & Expense (Concur) on October 30, 2023. New University Payment Cards (new ‘plastic’) have been issued from Bank of America. Payment card reconciliations will be moving to NYU’s Concur iTravel system.

The mandatory deadline to approve the monthly expense report is the 10 th calendar day of the month.

The NYU AMEX program will be discontinued . AMEX cards have been replaced by Bank of America Travel & Entertainment (T&E) Cards.

Key Changes:

• Card spending will be reconciled in Concur, replacing the BofA GRAM system, as well as expense report creation, review, and submission
• New functionality: pre-populates expense reports with card spending activity
• Expense reports can be submitted as early as the 3 rd calendar day following the monthly close
• Concur mobile application available
• Payment Card requests including ordering new cards and changes to existing cards will be submitted through Concur
• Important: Employees should pay for business travel with T&E Card or a department CTA Card. If you use your personal credit card to pay for travel expenses, you must wait until after the trip in order to submit reimbursement.  The University is no longer reimbursing for travel costs charged to a personal credit card in advance of a trip
• New T&E Cards will be University liability and will be paid directly by NYU
• The NYU AMEX program has been discontinued. AMEX cards were replaced by Bank of America Travel & Entertainment (T&E) Cards for the payment of employee travel costs and incidentals, as well as local entertainment
• The University is no longer making payments directly to AMEX . Remaining AMEX charges will need to be entered into Concur for reimbursement. Employees will be responsible for paying AMEX directly
• AMEX cardholders may keep the AMEX card for personal use (no annual fee at this time) but will be responsible for paying any charges directly
• If you would like to cancel your AMEX card, you can do that directly with AMEX or inform  [email protected] . AMEX balances must be paid in full before the card can be canceled

Activating, Setting Up a PIN, and Keeping Your Payment Card Safe

When you receive your new Payment Card, follow these important steps below to register, activate, and keep your card safe:

See pages 11-12 in the Payment Card Overview for Card Distributions  document for details on how to download the app and register your card.

Why is the app important? The app is used to set up alerts such as:

• Card spending – crucial for detecting unauthorized card use as soon as possible
• Notify that your card has been suspended to triage with BofA to clear your card for use
• Cumulative monthly spend amount (set a minimum balance to not exceed the monthly limit)

Other critical app features include card transaction feed and the ability to lock your card immediately if you suspect it is lost or stolen.  

You can set up your 4-digit PIN on the Bank of America GCA website or by phone, see pages 13-14 in the  Payment Card Overview for Card Distributions  document for instructions. ( Note: A random PIN is initially assigned to the card. You should change the 4-digit number to one you can remember)  

• Address :  194-196 Mercer Street, 9 th Floor, ZIPCode: 10012
• Phone Number :  your work extension , e.g., 646-997-XXXX
• Verification ID :  your NetID , e.g., ab123
• Employee ID : your "N Number" (back of your badge): e.g., N12345678
• If this is your first NYU Payment Card, you will be required to take the FIN 212 iLearn training course . You will be enrolled via email

Review Related Policies

Before you get started, please review the NYU Payment Card Policy to make sure you're using NYU Payment Cards correctly for eligible expenses. Also, remember that all your purchases should follow the NYU Travel and Expense Policy , Expense Reimbursement Policy , and the rules from the Payment Card Issuer, including the Cardholder Agreement in NYU Travel & Expense . It's important for everyone involved in the expense reimbursement process to know and understand these policies. You can explore the following related courses in iLearn that may be helpful:

FIN 212: Global Payment Cards FIN 101: Introduction to Travel and Expense FIN 001: The Fundamentals of Business Expenses 2021 FIN 002: All About Business Travel 2021

New Payment Cards: Purchasing Card (P-Card)

Purchasing Card (P-Card) is a BofA university liability Payment Card issued to NYU employees who are responsible for procuring goods and services for their department. The P-Card is intended to be used for conference registration fees, purchasing Low-Dollar Items generally not available on the NYU i-Buy marketplace, etc. The P-Card provides University employees with a quick and convenient method of payment but should not be used for travel bookings . It can only be used for hotel bookings if the registration and hotel costs are combined by the conference.

Default Monthly Transaction Amount Limit: $10,000 Default Single Transaction Amount Limit: $2,500

NOTE: Any changes in default card spending limits for Tandon departments will be communicated by Tandon Finance to the cardholder

New Payment Cards: Corporate Travel Account (CTA) Card

The Bank of America Corporate Travel Account (CTA) Card is used for business travel expenses where a department employee is booking travel on behalf of staff or faculty. This card should be used to book travel for infrequent travelers in a department (e.g., those that travel 1-2 times per year) ; individuals who do not have a Travel Card, and University guests/visitors (e.g., job applicants, speakers). The CTA is a university liability card and does not impact the Cardholder's personal credit.

While booking travel through  Travel and Expense (Concur), CTA cardholders have the ability to grant travelers permission to use their CTA Card by assigning, maintaining, or removing the CTA card number from a traveler’s profile as needed. For more information about CTA Cardholder Responsibilities while using Concur, please refer to the following Tip Sheet:

CTA Cardholder Responsibilities

Default Monthly Transaction Amount Limit: $20,000

NOTE: Any changes in default card spending limits for Tandon departments will be communicated by Tandon Finance to the cardholder

New Payment Cards: Travel & Entertainment (T&E) Cards

The Bank of America University Liability Payment Card (T&E Card) is issued to a University employee to pay for that individual’s business travel & entertainment expenses. T&E Cards are provided to frequent travelers, defined as those traveling at least 2 times per year and/or those with annual estimated travel/entertainment spend of more than $2,500 per year . The traveler is responsible for reconciling all expenditures on the T&E Card using the NYU Travel & Expense portal, attaching / uploading all receipts, and submitting a monthly Expense Report for approval. The T&E Card should only be used by the cardholder for travel and entertainment expenses of their own - not to book travel or entertainment for other NYU affiliates.

Default Monthly Transaction Amount Limit: $10,000 Default Single Transaction Amount Limit: $7,500

Requesting a New Payment Card / Change an Existing Payment Card

With the implementation of NYU’s Travel & Expense (Concur) solution, all Payment Card requests, including ordering new cards and making changes to existing cards, should be submitted through Concur. Please refer to the Tip Sheet:  Payment Card Requests - Application Process and Card Exception / Change Requests  for more Payment Card request information. Please also review the NYU Global Payment Card Policy for university compliance first.

For New Card requests, the prospective cardholder must attach the certificate of completion for the FIN 212 iLearn course . If this is not done, a red alert will display that states that the certificate of completion is required.  The request cannot be submitted without the certificate attached . If you still need to complete the FIN 212 course, your request will be saved. You can return to the request later to follow the below steps, once the course is completed:

• How to Request a New Payment Card ( PDF )
• How to Change Credit Limit ( PDF )
• How to Change Name on Card ( PDF )
• How to Report Lost or Stolen Card ( PDF )
• How to Suspend / Reinstate Card ( PDF )
• How to Cancel / Close Card ( PDF )
• How to Request Purchase Exception ( PDF )

Reconcile Monthly Payment Card Expense Report: P-Card & CTA Card

In  Travel & Expense (Concur), the Request Workflow is used to request new Payment Cards, and changes & exceptions on existing Payment Cards. Payment Card transactions will load directly from Bank of America into Travel & Expense to be reconciled. Review the Global Payment Card Policy first to understand the usage of various Payment Cards under university compliance and stewardship.

Cardholders can reconcile throughout the month as charges post. Expense report can be submitted as early as 3 rd calendar day following the monthly close.

• Reconciling Monthly Payment Card Expense Report ( Google Doc ) ( Video )

Please remember to review and approve all outstanding transactions by the 10 th calendar day of the month

Reconcile Monthly Payment Card Expense Report: T&E Card

The BofA T&E Card is different from other Payment Card reconciliations in that it is reconciled through a regular expense report with other out-of-pocket expenses, if applicable. View the content below to get started on creating an expense report and access the Expense Reimbursement page for additional details. Review the Global Payment Card Policy first to understand the usage of various Payment Cards under university compliance and stewardship.

• Creating a New Expense Report ( Video ) ( PDF ) - includes T&E card and out-of-pocket transactions
• Adding T&E Card Transactions to an Expense Report ( Video ) ( PDF )

Review & Approve

In Travel & Expense , supervisors or department-assigned T&E approvers are now the first level of approver for expense reports unless an exception has been granted. Approval is captured electronically in the system at each step in the approval workflow.

• Reviewing and Approving an Expense Report ( Video ) ( PDF )
• Reviewing and Approving a Payment Card Statement Report ( Google Doc )
• Sending Back an Expense Report ( Video ) ( PDF )
• Adding an Additional Review Step ( Video ) ( PDF )
• Reviewing and Approving a Request ( Google Doc )
• Creating a Delegate Approver Request ( Google Doc )

Concur Mobile App

An added benefit of the Travel & Expense solution is the availability of a mobile app. Through the SAP Concur mobile app, you can book and change reservations on-the-go, get travel updates, create expense reports, and take pictures of your receipt images.

Review:  Download and login to SAP Concur Mobile ( Google Doc )

NOTE: When logging into the SAP Concur mobile app, your username is your N number followed by @nyu.edu . For example, [email protected]. Your N number can be found on the back of your NYU ID card.

• Approving an Expense Report ( Video ) ( PDF )
• Approve a Trip and Travel Request ( Video ) ( PDF )

on Android:

• Approve a Trip & Travel Request ( Video ) ( PDF )

Review:   NYU Payment Card FAQs

Additional Resources

• Purchasing Card Application for Cardholders Outside of the US
• Expense Type to GL Mapping Resource
• Payment Card Overview for Pilot Groups
• Concur Statement Report Tutorial (Note: This is a recording of a Statement Reconciliation training session)
• NYU Card Application Process Map (PDF)
• Expense Reimbursement
• Book Travel

Support Team

Tandon Finance

• Email:  [email protected]

AskFinanceLink Support

• Email:  [email protected]
• Phone: 212-998-1111
• Business Hours: Mon-Fri, 9:00 AM - 5:00 PM ET

Global Payment Card Team Support

• Email:  [email protected]
• Phone (Domestic): 888-551-6203
• Phone (International):  402-252-5505
• Business Hours: Mon-Fri, 8:00 AM - 6:00 PM ET

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Buying & Paying Methods

NYU employees have two methods for buying and paying for business related goods and services; Directly making purchases through i-Buy NYU and/or using an NYU issued Credit Card. NYU has discounted prices with various vendors as well as tax exempt status in New York and its surrounding states that can only be obtained by using an NYU method for all of your business needs. Unless there are extreme circumstances that forbid you from using an NYU method of payment, always choose one of the options explained in the sections below.

Note: Another way for NYU Employees to pay for for non-service business expenses indirectly is to request reimbursement via AP Workflow. For more information see, Requesting Advances & Reimbursements.

i-Buy NYU is the University's system for requisitioning, paying suppliers, and procuring goods and services.

Faculty and scholars use i-Buy NYU to place orders for goods from NYU’s preferred vendors, such as Staples, the NYU Computer Store, B&H, etc. For instructions and more information, see the guide, Ordering From the i-Buy NYU Marketplace.

To use i-Buy NYU, log in to NYU Global Home , search for i-Buy NYU in the search bar and click Go on the i-Buy NYU link, or you can log in to i-Buy NYU via this link.

i-Buy NYU Resources

• i-Buy NYU Resource Portal – (NYUHome login required) contains tip sheets, training modules, presentations, and additional project materials about i-Buy NYU
• NYU Purchasing Policies & Procedures Manual – Refer here to read the entire i-Buy & Purchase Order Policy.
• Guide to i-Buy NYU - more comprehensive instructions and information on i-Buy NYU.
• Ordering From the i-Buy NYU Marketplace - Instructions and information specifically on placing punch-out and catalog orders as a shopper.

NYU Credit Cards

NYU provides three types of payment cards for different types of payments. Information on NYU's payment cards and payment card policies can be found here .

NYU Credit Cards Information Applicable to Faculty and Scholars:

Corporate Travel Account (CTA)

The Corporate Travel Card (CTA) is a corporate liability MasterCard issued by Bank of America that is used to pay for NYU business travel expenses only. The CTA is a University liability card and does not impact the cardholder's personal credit.

The CTA is used to pay for business travel expenses for:

• Infrequent travelers in a department.
• Travelers who do not have a NYU issued American Express Corporate Card.
• NYU guests/visitors.
• Group travel of ISAW staff & guests traveling together. Contact  isaw. finops @nyu.edu directly for assistance.
• The CTA resides within the department. The card is not given out to individual travelers.

The CTA can be used only with the following merchant types:

• Rail (Amtrak)
• Car Rental (Avis & Enterprise only)

American Express Corporate Card (Travel Card)

The Travel Card is an American Express Travel and Entertainment (T&E) personal liability card that is used to pay for business travel and entertainment expenses. It is recommended for frequent travelers. Membership Rewards are available at the traveler’s expense, but there is no annual fee for the card. Due to the individual liability on the card, the cardholder's credit rating may be impacted if payment is delayed.The cardholder is responsible for paying the monthly bill. The AmEx Application can be found on the NYU Financelink website .

• We encourage the use of the AmEx for travel and hotel expenses for business related travel. We prefer that AmEx be used by AmEx cardholders for travel whenever possible but use of personal cards is also acceptable.
• Cardholders should expenses only travel related charges for themselves. (Guests travel expenses MUST be provided by the CTA).
• Group business travel can be arranged via the ISAW CTA. Contact  isaw. finops @nyu.edu directly for assistance.
• Cardholders are personally liable and are directly responsible for all charges made to the card.
• Cardholders can pay the charges themselves or the University may pay charges on their behalf.
• The Travel Card is recommended for those who travel at least once a year

Paying NYU Travel Card related charges There are two ways to pay a corporate AmEx charge:

• Submit the bill (or a print out of the charges) and receipts, as part of a standard reimbursement or advance request, making sure to note which charges are on the AmEx. The AP Workflow system allows the AmEx charges in a request to be paid directly to American Express, and charges paid with other sources to be reimbursed directly to you. See Requesting Advances and Reimbursements .
• Pay the AmEx bill directly, and submit documentation of the payment as a reimbursement request.  Note: you will still have to submit the receipts for the charges you paid, in order to document their business purpose. The main difference here is that you will be covering the AmEx charges yourself until the reimbursement can be processed.

Whichever method you use, please make sure to correctly allocate the amount paid to AmEx or to yourself in AP Workflow.

ATM Withdraws from Your AmEx Card  An alternate to getting a cash advance prior to leaving on a trip and/or not wanting to travel with cash, you can withdraw funds from an ATM. Advantages of withdrawing money from an ATM in a foreign country is having your desired currency without having to exchange money at a bank. This can also eliminate the use of personal funds wherever AmEx may not be accepted. (Note: If you don't have one already, you can call the number on the back of your card to request a pin number be sent to you for ATM withdrawals).

Sales Tax Recovery In order to optimize the cost of our NYU travel expenses, this e-mail notifies you of the implementation of new University procedures for recovering sales taxes on your American Express card account.

All of your business expense requests submitted to AP Workflow for reimbursement will be reviewed for any sales tax charged.  The University will then work with our third-party vendor to recover any taxes paid in states which recognize our tax exempt status. We anticipate that majority of tax recoveries will be paid directly to the University via a check from the merchant. Any tax recoveries which are not paid directly to the University by the merchant will appear as credits on your card account temporarily for a few days.  You will be notified when this occurs and so you may understand why this credit occurred.  The university will track these credits and request these amounts directly from American Express to be paid to University.   We hope you understand that the ‘credit’ for any sales taxes reimbursed to American Express is not due to you, your research account nor to your prospective school or department, but rather, due to New York University.  Therefore, do NOT ask American Express to refund the money to you, as we have already reimbursed you for your  Original  NYU expense request submission. This program and all tax recoveries gained will be used for university initiatives set by the Financial Operations team at NYU.   

ISAW employees: Be sure to  always  use your NYU issued credit cards (CTA,P-Card & Amex) for business expenses;  If you choose to use personal credit cards please be advised that you don’t qualify for the NYU tax exempt status and tax recovery doesn’t apply to you.  Always be sure to inform the merchant that you are incurring a business expense as an NYU employee and that we are in fact tax exempt; Request tax exempt form for all business related expenses to ensure taxes are removed from receipts prior to expensing, especially repetitive ones like frequently used hotels or restaurants in the NYC area. You can make this request by sending an email to  [email protected] , requesting the NYU tax exempt form be sent to the merchant in which you’re doing business or reach out to  isaw. finops @nyu.edu for assistance. In fact, if you have any merchants in which you frequent in the NYC area please provide us with names so we can provide the tax exempt forms directly to them asap. Good news is once we’ve established our tax exempt status with a merchant, they should keep the form on file for future business.

American Express Corporate Card FAQs

I used my AmEx to pay for a meal that’s being covered by a conference budget. What do I do? I’m going to be out of town when the AmEx bill is due.  What should I do? I need to make a non-travel purchase that is business related. Can I use my AmEx? I purchased a personal item on my AmEx card.  Is that okay? I need to buy travel for a collaborator on a project.  Can I use my AmEx for that? I'm traveling with two ISAW employees, three guests and five students and I would prefer we were all booked together on the same flight, can I use my AmEx?

I used my AmEx to pay for a meal that’s being covered by a conference budget. What do I do? Submit the bill (or print out a record of the charge) and the receipts as you would any other reimbursement, being sure to note the name of the event and use the chartfield corresponding to the budget to which it should be applied.

I’m going to be out of town when the AmEx bill is due. What should I do? You do not have to wait for the billing period to close in order to pay your account – from your online account, you can print out the charges and submit the receipts at any time.  If you are planning a long vacation or research trip, it is a good idea to submit all current AmEx charges for payment so you do not miss a deadline. Additionally, your AmEx account is now available online (see http://www.nyu.edu/purchasing.services/pdf/AMEXapplication.pdf to register your account). Once you have set up your account online, you can access it and pay the bill from any Internet connection. Note: ISAW administrators do not have direct access to another individual's online account - only the cardholder may access their own account.

AmEx charges a $39 late fee for payments more than 45 days overdue.  Please note that NYU will not reimburse late fees incurred due to cardholder tardiness in submitting receipts.

I need to make a non-travel purchase that is business related. Can I use my AmEx? Faculty with research accounts should use their AmEx for business expenses whenever possible.  ISAW administrators with AmEx cards should direct purchases of supplies and equipment through the NYU i-Buy system whenever possible.  (If you are an ISAW administrator or staff member and find that your job duties require you to make a number of office supply or equipment purchases that can't be made through i-Buy, contact isaw. finops @nyu.edu about the possibility of getting a Purchasing Card, which is intended for that purpose.)

Note that payment for professional services (such as editing or drafting services) should be paid directly by ISAW through Accounts Payable. See Paying Independent Contractors & Businesses . Further NYU guidelines on purchasing goods and services may be found here .

I purchased a personal item on my AmEx card. Is that okay? Yes. However, if such an expense is incurred, you should pay that amount yourself through your online account. If a spouse or non-business travel companion accompanies you on a trip, please make sure you separate out the portion of their expenses (including meals) and pay that amount directly to AmEx.

I need to buy travel for a collaborator on a project. Can I use my AmEx for that? The corporate AmEx is  intended for your individual business expenses.  Collaborator travel should be booked via ISAW’s CTA, which is exclusively for guest travel.  For academic related projects within ISAW contact [email protected] for assistance. For grant, excavation and/or international conferences/meetings, contact isaw. finops @nyu.edu for assistance.

If a collaborator can not book their travel through ISAW, reimbursement can be made after the trip by having the collaborator submit an invoice including travel expenses and appropriate documentation.

I'm traveling with two ISAW employees, three guests and five students and I would prefer we were all booked together on the same flight, can I use my AmEx? No. Only incur expenses for yourself on your AmEx. However, when traveling with a group the CTA can be used to purchase tickets. Email the  Financial Analyst  for assistance.

If you don’t find the information you need here contact  isaw. finops @nyu.edu directly for assistance.

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P-card and cta card guidelines, expense management.

To ensure that cardholders are in compliance with University policy and to mitigate the risk of cardholder privileges being suspended or cancelled.

This document applies to all NYU Steinhardt P-Card and CTA Cardholders.

P-Card: Purchasing

The NYU Purchasing Card, commonly referred to as a “P-Card,” is a tool offered to New York University employees who are responsible for procuring goods and services for their department. The P-Card is a University liability Master Card used for purchasing low-dollar items not available on i-Buy.

Below is a list of approved & prohibited uses. Use of the P-Card for a prohibited use will result in card suspension.

Approved Use

• Admission Fees (e.g., museums, theaters, sporting events)
• Books and publications
• Conference registrations
• Deposit for room rental for an event
• Food-Delivery/Catering
• Mail, copy and small print services
• Marketing, advertising and promotion items
• Memberships and subscriptions
• Non-network related PC and Telecom accessories not available on i-BUY
• Purchase of Software (Must consult Steinhardt Technology prior to purchase)
• Shipping Services (e.g. UPS & FEDEX)
• Stationery and Office supplies not available on i-BUY
• Taxis (when CTA Card is not available)
• Visa/Consular fees

Prohibited Use

• Purchase of any form of Gift Cards and/or Gifts (unless pre-authorized for research by Steinhardt Finance & Central NYU Finance)
• Cash Advances: Payment Cards must not be used for cash advance (unless pre-approved by University CFO)
• Contracting & Financial Services
• Controlled Substances
• Consulting (i.e. Architectural, computer, online technical support etc.)
• Purchase of Cell Phones, Computers(desktop and laptop), Printers, Tablets & other IT related Devices ( please contact Steinhardt Technology )
• Purchase of Laboratory animals
• Items for non-University purposes
• Purchase of items already existing in i-BUY

CTA Card: Travel

The CTA card is used for business travel expenses for NYU employees and University guests/visitors such as job applicants and speakers.

• Flights (i.e., Airfare & Baggage fees)
• Visa Application Fees
• Bus Tickets/ Rentals (i.e., Bolt, Mega,)
• Car Rentals (Avis, Budget & Enterprise/National Only)
• Car Services/ Taxis
• Deposit for events and venues
• Rail - Amtrak, including Acela
• Travel Agencies (Egencia)
• Any purchases that are not categorized as travel and entertainment purchases for either an individual or groups within the University
• Cash advances
• Purchase of any form of Gift Cards and/or Gifts

Reconciliation

Cardholders are required to review and reconcile all purchase transactions on a monthly basis via the GRAM system. A walk-through on how to do so, can be found via NYU iLearn .

During reconciliation, Cardholders are required to:

Verify monthly charges for accuracy against purchase receipts and dispute with the Bank any unauthorized charges.

• Missing Receipt Form
• Booking Confirmation

Provide a Description of the Expense

Update chartfields as necessary The default chartfield (including account code) should only be used for purchases that correspond to that chartfield.

If applicable, breakout the tax amount for each transaction

Receipts must have a description of what is purchased. If the receipt does not describe what is purchased, please write a brief description on the receipt.

• For receipts relating to meals with more than 1 participant, the names of all participants must be included on the receipt.
• The allowable maximum tipping percentage as per the NYU P-Card policy and NYU Business policy is 20%.
• Any expense relating to the purchase of alcohol should be posted to account 65183 (Alcohol cannot be posted to Funds 24,25)
• Fund 24 and 25 cannot be used as default chartfields when filling out the P-Card or CTA Card applications, however, transactions can be charged to these funds when the reviews are done.

Managing Disputes

Cardholders are directly responsible for resolving any statement discrepancies with the supplier and/or the Bank to ensure corrections and/or credits are made on a timely basis. Any disputes should be identified and explained during the monthly reconciliation process. After calling the Bank’s help desk phone number, Cardholders are required to complete the Bank’s hardcopy dispute form within 60 days of the dispute and work with the Bank until the matter is resolved. The Cardholders must comply with the Bank’s terms for the dispute process. The disputed transaction amounts are credited to the Cardholder’s account while the dispute is resolved. If the dispute is valid, the credit remains in place, if the dispute is rejected; the debit is re-entered to the account.

If a dispute involves the return of a purchased item, Cardholders are responsible for arranging all returns directly with the supplier. If a dispute remains unresolved after two billing cycles, Cardholders should report the dispute to the Global Payment Card Program team. They will work with the Cardholder and the Bank to resolve these disputes.

All disputed transactions have to include comments in the Expense Description tab. If there is a comment about the dispute, it is not required to be reviewed or approved. If the comment is missing, the transaction will be flagged by the Internal Audit team and we will have to revisit the issue. As soon as credit is posted to the account, the same comment should be added to the transaction that the credit is due to the disputed charge. Again, if the comment is added to the Expense Description tab and saved, no review and approval are required.

Failure to comply with the above guidelines will result in immediate card suspension or revocation.

Please consult Steinhardt Finance at [email protected] , if you have any additional questions or concerns.

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Travel Advisory

Noncitizens living in the U.S. must be in possession of valid visa and travel documents in order to return to the U.S. after a trip abroad. Even with valid visa and travel documents, federal immigration authorities may exercise their authority to question and deny admission to noncitizens under certain circumstances. Moreover, because U.S. Customs and Border Protection has jurisdiction within 100 miles of a U.S. land/sea border, we advise noncitizens to be aware of the following.

Recent policy changes from the U.S. federal government have made travel more difficult for some members of our community. Two recent Executive Orders have, in particular, targeted some travelers from Iran, Libya, Somalia, Sudan, Syria, Yemen, and (previously) Iraq. These Executive Orders have been challenged in U.S. courts, but due to the uncertainty over the final outcome in these cases, we recommend that citizens of the countries listed above who are currently in the U.S. avoid all international travel for now and until further notice. This is particularly the case for individuals who will be traveling on visas in passports from one of the designated countries. (If you have dual citizenship in one of the listed countries and plan to travel on your passport and documents from the non-designated country, you should be allowed to enter the U.S. assuming you do not meet any other ground of exclusion from the U.S. If you are a citizen in one of the listed countries but are also a U.S. Permanent Resident, you should be allowed to enter the U.S. assuming you do not meet any other ground of exclusion from the U.S.)

The U.S. federal government has also adopted more rigorous policies on questioning noncitizens at the border. Thus all noncitizens will likely face extra scrutiny at the border, and may be placed in secondary inspection and asked additional questions.

If you do decide to travel, it’s important for you to Know Your Rights. Before travel, be sure to have a lawyer’s name and contact information and the number for NYU Public Safety (on the back of your NYU ID card). Also be sure that a trusted friend knows your travel details. Be respectful and polite when going through U.S. Customs and Border Protection. Officials may attempt to search your phone and ask questions about your social media accounts. This means that you may want to review the content of your phone and social media accounts before any travel. Do not sign anything without the advice of a lawyer if detained or questioned by immigration officials, especially the form I-407 (for any U.S. Permanent Residents/green card holders in the US). This document is a “Record of Abandonment of Lawful Permanent Resident Status.” If you were to sign it, you would no longer be considered a U.S. Permanent Resident nor would you be entitled to any of the benefits that go along with it.

Travel Monitoring

If you choose to travel, we also invite you to complete this form ​ to make the NYU Office of Global Services (OGS) and the NYU Immigrant Defense Initiative (IDI) aware of your upcoming travel. This form will help us try to assist you if you encounter difficulties when attempting to enter the U.S. on your valid visa and travel documents. Please note, however: by entering your details on this form, NYU is not endorsing your travel, nor can we guarantee your successful entry into the U.S.

In filling out this form, you may opt to provide only your travel information for us to have on file, or you may also wish to seek a travel monitor. If you seek a travel monitor, this person will monitor your return to the U.S. and will alert OGS and IDI staff if he or she does not hear from you or a designated friend or family member with a few hours of your anticipated entry to the U.S. If you would like to be paired with a travel monitor, please select that option in the form below. Due to limited capacity, IDI prioritizes travel monitor requests for citizens of Iraq, Iran, Libya, Somalia, Sudan, Syria, and Yemen. For citizens of other countries, we still recommend you fill out this form and provide the NYU Public Safety number (on the back of your NYU ID card) to a friend or family member so that they may contact us if any problems arise.

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The NYUCard is a must for all NYU Faculty, Staff and Students. The card allows cardholders to access three campuses and twelve academic centers in the New York University Global Education System (GNU), and provides access to, catering, printing, billing, library, and campus transportation services.

The NYUCard should be carried at all times while on campus. If you separate from NYU for any reason, you must return your card, which is the property of the University, to the Campus Safety offices (room S103) prior to your departure in order to avoid the assignment of any future fees.

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Access Privileges

Electronic access privileges are reviewed each semester and are contingent on enrollment and status as an NYU student. If you find your privileges have been deactivated for any reason, please contact Campus Safety.

Doors inside the campus could be managed by the area managers through the web-based Access Management System  (VPN required, the guideline can be found  here ). If you need the privileges for certain areas such as labs and lounges, please contact the area manager or Campus Safety.

Get Your NYU Card

Step 1 : Send us your photo ( online or email: [email protected] ). Step 2 : Check that your NetID and NYU email accounts have been activated. Step 3 : Wait for your confirmation email and come pick up your card. Walk-in photo service : Room S103, 1F South Hall, the New Bund Campus

Administration departments could apply for NYU Card on behalf of new employees by the online form (the guideline can be found here ).

Replace a Lost, Damaged, or Expired Card

If you have lost a card or suspect that it has been stolen, please report the missing card to Campus Safety by filling out this online form, submitting a replacement application over the NYU Shanghai WeChat Enterprise Account, on the online form, or by visiting the Service Center in room S103 of the New Bund Campus.

Card replacement will cost 150 RMB if you fail to present the original card upon the application. You can complete the payment online through WeChat Payment, Alipay, or at the Bursar Office directly. You will not be charged if the old NYUCard is recycled due to damage or expiration. Once the payment is cleared, Campus Safety will provide a replacement card in two working days, and you will receive an email notification to pick up the card.

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Travel Notices

Travel Notices are designed to make sure your financial transactions go smoothly while you are away from home. Let us know when you are traveling and we will place a notice on your debit or credit card. This will allow us to open transactions in your location without any issues. Enjoy your travels with peace of mind knowing that you can access your account at any time.

Please include the country or state you will be traveling to, as well as the dates of arrival and departure in your message.  

Travel Fees

If you choose to use your NYU FCU Debit or Credit Card abroad, all transactions will be subject to a 1% transaction fee. This fee will be debited from your account as a separate transaction line. 

Please note that withdrawing from international ATMs may result in a fee not controlled or set by NYU FCU. 

Currency Orders

Travel internationally with the currency of the land! We offer currency from over 80 countries for pickup at an NYU FCU branch. You'll have the option to lock in your exchange rate in case you return to the US with cash you did not use and would like to sell back.

NYU FCU does not buy back any currency we did not sell. Shipping charges apply for orders and returns of currency. 

Currency  orders placed prior to 3 PM Eastern, are delivered Next Business Day  (Monday-Friday). Minor and Exotic Currencies may take an additional 1-2  days for delivery, depending on availability. 

Major Currencies:  Canadian Dollar, Chinese Yuan, English Pounds, Euros, Japanese Yen, and  Swiss Franc. All others are considered minor/exotic.

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NYU Sends Out Offers of Admission To the Class of 2028

Offers of admission to NYC campus were made to just 8% of the 118,000 undergraduate applicants

NYU has released offers of admission to the Class of 2028. Offers of admission to NYU’s New York campus were made to just 8% of those submitting 118,000 applications to be members of next fall’s entering undergraduate class. Three of NYU’s undergraduate colleges offered admission to fewer than 5% of applicants. 

This cycle, NYU witnessed its largest early decision applicant pool in history, comprising over 22,000 applications, marking a 56%-surge in Early Decision applications across NYU’s degree-granting campuses over the past five years. Over 60% of the applications to NYU were from public schools, with almost 9,000 of them from students who work with non-profit organizations such as OppNet, Bottom Line, College Advising Corps (CAC), Minds Matter, and the Charles Hayden Foundation, among others, who partner with NYU to create new pathways to increase educational access.   

NYU anticipates that 20% of the class will be Pell Grant recipients and 20% will be First-Generation students. This year’s cohort represents over 103 countries, 49 states (all but North Dakota), several US territories, and approximately 1,000 students from New York City public schools.

The NYU Promise: The NYU Promise is President Linda G. Mills’ expanded commitment to affordability. More than 1,000 students are recipients of the NYU Promise, which offers free tuition for students with family incomes under $100,000. In addition, the NYU Promise includes meeting students’ demonstrated need if it is beyond tuition and increasing aid annually to keep pace with increases in tuition.

“NYU’s admitted class of 2028 is made up of students who represent the best of us,” said Jonathan Williams, Associate Vice President of Undergraduate Admissions, Pre-College Access and Pathways. “Throughout their high school journey, these remarkable young individuals hail from various corners of the United States and the globe. They have proven themselves to be exemplary bridgebuilders, striving to connect diverse perspectives and foster understanding. Their unwavering perseverance in the face of myriad challenges showcases their dedication to creating a better world – together. They are shining examples of good listeners, global citizens, and future leaders. Their presence will undoubtedly enrich the NYU community and contribute to a brighter future for all.”

New York University

Founded in 1831, NYU is one of the world’s foremost research universities (with more than $1 billion per year in research expenditures, it is ranked seventh among private research universities) and is a member of the selective Association of American Universities. NYU has degree-granting university campuses in New York, Abu Dhabi, and Shanghai; has 13 other global academic sites, including London, Paris, Florence, Tel Aviv, Buenos Aires, and Accra, and US sites in Washington, DC, Los Angeles, CA, and Tulsa, OK; and both sends more students to study abroad and educates more international students than any other U.S. college or university. Through its numerous schools and colleges, NYU is a leader in conducting research and providing education in the arts and sciences, law, medicine, business, dentistry, engineering, education, nursing, the cinematic and performing arts, music and studio arts, public administration, social work, public health, and professional studies, among other areas.

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