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Travel and Expense Services

See our internal sharepoint site for all travel and expenses information (uon community only).

The Travel and Expenses Services  team are responsible for the operation of the University travel contracts, expense auditing and processing and the University card processes for corporate, lodge and purchase cards. Our internal workspace can be found from the following link. Business Travel and Expenses (staff log-in required)

Payment Services and Payroll forms

Forms (non-staff expenses, field trips...)

Travel and Expenses Services

Financial Control B50

The University of Nottingham

King's Meadow Campus

Lenton Lane

Charlotte Jewsbury - Manager

Lucy Tomlinson - Processor

Lisa Davies - Processor

Nicola Harrison - Team Leader 

e: [email protected]

e: [email protected]

e: [email protected]

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email list: Please see our contacts page

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Connect with the University of Nottingham through social media and our blogs .

This is the SAML Service Provider for single sign-on to Key Travel.

You can log in at My Key Travel , or head to your organisation's portal and follow the appropriate link.

For IT Administrators

General information is available here: Key Travel SAML Integration Guide

• Search Courses
• An introduction to Key Travel
• A full demonstration of the new online booking tool
• A tour of ancillary and support services including traveller profiles, training academy and MI
• A breakdown of Key Travel’s offline consultancy including 24/7 crisis support and booking channel

Please fill in this enquiry form, and we will get back to you

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Please contact Online Support at 1-800-539-9039 Monday - Friday, 8:00 AM - 8:00 PM ET

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KT Study Trips

Memorable learning experiences, delivered safely

Field trips and educational travel provide experiences and memories that can last a life-time and enhance the understanding of a subject in a powerful way. They expand people's horizons and offer the opportunity to engage and learn from different cultures. If you're looking to provide your students, volunteers or employees with life-changing experiences, KT Study Trips has everything you need.

What is KT Study Trips?

KT Study Trips is part of our specialist group travel service and covers:

• Study abroad​
• Educational trips / travel​
• Conservation trips​
• Faith trips

What does KT Study Trips Offer?

Exciting destination services providing your students , volunteers or employees with amazing experiences.

• Peace of mind with full end-to-end trip management through a dedicated project consultant
• The best and most extensive specialist fares in the world for non-profits, pioneered by us
• Sustainability-friendly flights with carbon offsetting options
• The most advanced duty of care travel platform
• Hotels and ground transportation with English speaking local guides
• 24/7 global support at no extra charge
• Providing Pay by Groups; a secure payment and admin portal

Not only that, but our Study Trips offering is fully digital through a world-class venue finding platform from one of the world’s leading venue finding providers and managed by Key Travel’s resident team of field trip experts.

See below for example trips

New York - Business Studies

Borneo - Biodiversity, Ecology & Conservation

Amsterdam - Agriculture

Rome - Religion / Faith

Iceland - Geography / Geology

Berlin - Science

Let's start planning an amazing trip

Other group travel.

If you're looking to organise a conference/event or are booking travel for 10+ people, our expert specialist travel consultants can support you.

KT Conference / Events 

Group Travel 

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SIGN IN - US / CA USERS

Welcome to the new kt online log-in page..

If you are already registered you can use your existing credentials, if not, enter the email address your organisation has provided and follow the prompts

Please enter your work email

Checking your account details

Not a Registered user

It looks like you aren't setup in our system. In order to get you setup please contact [email protected] providing your Name, Email Address, Organization, Department and telephone number (customer policy permissions may apply).

Welcome to Key Travel

It would appear this is your first time logging into Key Travel. Let's get you up and running, you're going to need a password so click next.

Link Successfully sent

Please check your mailbox for instructions on how to set your password.

It looks like you have a login to multiple countries, where can we direct you today:

Region Error

It looks like you are trying to login to the wrong country. We have you registered as a  user. Let's take you to the correct country site and get you up and running. Click next to be redirected

You are currently being setup within the system and we are just applying some finishing touches to your account. This will be available from 8am tomorrow. If you need to book today please contact your usual reservations team or [email protected]

Due to the number of unsuccessful login attempts, we have locked your account as a security precaution.

Please check your e-mail for a link to help you reset your password.

You can now access KT Online directly from your organisation’s portal.

KT Online is available on your organisation’s sign-in platform. Let's take you to your organisation’s log in page. Click next to be redirected

Account error

It looks like you are trying to login with an account that is no longer active. Please contact [email protected] providing your Name, Email Address, Organisation, Department and telephone number (customer policy permissions may apply).

Account not found

KT Online is available on your organisation’s sign-in platform, but your account has not been activated yet. Let's take you to your organisation’s log in page in order to create your account. Click next to be redirected.

Online support team

If you have any questions, please contact our online support team on:

+1 646 218 2100 and ask for Online Support [email protected]

• Log in to email
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Key Travel update: Ryanair flights to be removed

October 13th, 2022

The university has made the decision to remove Ryanair flights from the Key Travel service with effect from Monday 10 October 2022.

Since the pandemic, Ryanair has changed its distribution model, blocking third-party access to book flights by Online Travel Agents (OTAs).

Therefore we have taken the decision to pause bookings with Ryanair while Key Travel work with them to help find a solution. We will update people accordingly if the situation changes.

This change has also affected Travel Management Company (TMC) bookings (with Key Travel being the university’s TMC), causing a significant amount of booking failures.

The change also impacts on all post-ticketing actions, such as adding bags and seats. These can now only be made online direct through Ryanair by the passenger.

Can I still book Ryanair flights?

Yes, but a dispensation form is required to be completed. To request the form, please contact the Travel Team , letting them know that you wish to make a booking with Ryanair.

The form needs to be completed before a booking is made and will record the details of non-Key Travel bookings. This will allow the Operational Resilience Team at the university to locate and support travellers in times of need.

People can claim reimbursement of Ryanair flights via Concur expenses under the expense type, ‘Airfare’.

Any existing bookings with Ryanair made via Key Travel are still in place and not affected by the change above.

Tags: Flights , Key Travel , Ryanair , travel

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Train strikes in May 2024: Full list of dates and lines affected

Rail lines are set for disruption in the week following the first May bank holiday as train drivers at 16 rail companies strike on different days.

Thursday 25 April 2024 10:29, UK

Train drivers will stage a fresh wave of strikes and overtime bans in May, causing disruption to the rail network.

The strikes are part of a long-running dispute over pay.

Members of Aslef union at 16 rail companies will walk out on different days from 7 to 9 May.

Additionally, all members will refuse to work any overtime from 6 May to 11 May.

Here is a full list of the services affected by strikes and when.

Rail strike dates

Tuesday 7 May

Strikes will affect c2c, Greater Anglia, GTR Great Northern Thameslink, Southeastern, Southern, Gatwick Express and South Western Railway.

Wednesday 8 May

Strikes will affect Avanti West Coast, Chiltern Railways, CrossCountry, East Midlands Railway, Great Western Railway and West Midlands Trains.

Thursday 9 May

Strikes will affect LNER, Northern Trains and TransPennine Express.

Overtime ban dates

From Monday 6 May to Saturday 11 May union members will not work overtime.

Overtime bans, an action short of a strike, means some services may not be running or may be reduced as drivers refuse to work their rest days.

People are advised to check before they travel, as some areas may have no service.

Keep up with all the latest news from the UK and around the world by following Sky News

How do strikes and overtime bans affect services?

Strikes tend to mean services on lines where members are participating are extremely affected or cancelled entirely, whereas overtime bans often lead to reduced services.

Are there strikes on the Tube too?

There have been regular strikes on London Underground too recently, and while there aren't any planned walkouts for drivers, customer service managers are set to walk out on Friday 26 April in a dispute over terms and conditions.

There will also be an overtime ban for the customer service managers on the following days:

Monday 29 April

Tuesday 30 April

Wednesday 1 May

Tuesday 2 May

Wednesday 3 May

Thursday 4 May

Friday 5 May

The Transport Salaried Staffs' Association (TSSA) says the action by its members is likely to cause Tube stations to close at the last minute, including on the Saturday following the strike (27 April), while TfL has said on its website "some stations may need to close at short notice".

Despite the warning, a TfL spokesperson has said they aren't expecting significant disruption.

This action follows strike action taken by the same workers on 10 April, which the TSSA said had a "real impact" with "many stations shut at short notice".

They say they are "extremely concerned" about TfL's 'Stations Changes' proposals.

"We have made it clear that our union will not accept the continued threats to our members' roles, locations, terms, and conditions to stand unchallenged," a TSSA spokesperson said.

"We will continue to take sustained action until London Underground is prepared to negotiate with us in good faith."

Commenting on the impending strikes, a TfL spokesperson said: "We are disappointed that TSSA is continuing with this strike action following a consultation process.

"While we don't expect this action will cause significant disruption, we urge TSSA to continue to work with us to help find a resolution.

"There are no planned job losses as part of these vital changes which will improve the service we provide to customers at our stations."

How can I stay in the loop?

You can use the National Rail's journey planner to see when trains are running.

Be sure to check it close to when you plan to travel, as it will be updated regularly.

Be the first to get Breaking News

Install the Sky News app for free

Why are the strikes still happening?

Aslef rejected a two-year offer of 4% in 2022 and another 4% this year, saying it is way below inflation, and is linked to changes in terms and conditions.

Aslef said train drivers have not had an increase in salary for five years, since their last pay deals expired in 2019.

The union said after its members voted overwhelmingly in February to continue taking industrial action, it asked the train operating companies to hold talks.

General secretary Mick Whelan said the year-old pay offer of 4% and another 4% was "dead in the water".

Related Topics

• London Underground
• Rail strikes